11 26 2003 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
DATE: WEDNESDAY, NOVEMBER 26, 2003
ROBINSON ROOM
TIME: 9:008.m.
,)t ..
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1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of October, 2003.
5. DEPUTATIONS:
a) 9:00 a.m. Dan Beavan, re Severance Plan for Sugarbush.
6. CORRESPONDENCE:
a) Lake Simcoe Region Conservation Authority, minutes of September 26, 2003 Board
of Director's meeting.
b) Gayle Wood, Chair, Lake Simcoe Environmental Management Strategy Steering
Committee, correspondence dated October 8, 2003 re: LSEMS III Progress Report,
January-September, 2003.
c) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation
Authority, correspondence dated November 6,2003 re: Meeting No. 800-10-03/
Staff Report No. 58-03-800.
d) Midland Public Library Board, minutes of September 11, 2003 meeting.
e) Ministry of Tourism and Recreation, correspondence dated October 30,2003 re:
letter of appreciation to Debbie Micks.
f) Ron Gilbert, President, Crime Stoppers, correspondence dated November 3, 2003
re: Proclamation Request, Crime Stoppers Month, January, 2003.
g) Greg Farrant, Government Relations & Communications Manager, Ontario
Federation of Anglers and Hunters, correspondence dated October 3, 2003 re:
National Firearms Registry.
h) Gordon Waxl, petition received October 24,2003 re: 1698 Line 4 North.
i) Gordon R. Woodrow, correspondence dated November 12, 2003 re: Knox Cemetery
Tree Trimming.
j) Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated October 28, 2003 re: Craighurst Speed Limit.
k) Orillia District Chamber of Commerce, Invitation to 114th Annual Dinner Meeting,
January 15, 2004.
"
I) George Tran, President, Oro Agricultural Society, re: Oro World's Fair.
7. FINANCE, ADMINISTRATION AND FIRE:
a) S/Sgt. Bill Snoddon, Barrie Detachment, Ontario Provincial Police, correspondence
dated October 21, 2003 re: 2003 Oro-Medonte Third Quarter (July-Sept) Policing
Statistics.
b) Deputy Mayor Dickie, discussion re: Committee of the Whole meetings.
c) Councillor Hough, discussion re: Update, Tire Disposal.
d) Report No. ADM2003-052, Marilyn Pennycook, Clerk, re: Warminster Annual Santa
Claus Parade.
8. PUBLIC WORKS:
None.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2003-60, Keith Mathieson, Director of Engineering and
Environmental Services, re: Janet Anne Nyhof and Charles Henry John Nyhof - Site
Plan Agreement - Lot 21, Registrar's Compiled Plan 1720, Geographic Township of
South Orillia, Now Township of Oro-Medonte, Being all of PIN # 58566-0053 (Lt).
b) Report No. EES 2003-61, Keith Mathieson, Director of Engineering and
Environmental Services, re: Marilynn Forbes - Site Plan Agreement - Part E. % of
Lot 28, Concession 3, Being all of PIN # 58551-0093 (Lt).
2
~) Report No. EES 2003-62, K-eith Mathieson, Director of Engineering and
Environmental Services, re: Hubert Nicholas Houben and Brenda Houben - Site
Plan Agreement- Part of Lot 16, Concession 14, Being Part 2, 51R-18928, Being
all of PIN # 58548-0078 (Lt).
d) Report No. EES 2003-63, Keith Mathieson, Director of Engineering and
Environmental Services, re: Catherine Underhill- Request for Release of Site Plan
Securities.
10. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD2003-21 , Andy Karaiskakis, re: Committee of Adjustment decisions
from November 13, 2003.
11. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
b) Jennifer Zieleniewski, CAO, re: Legal Matter
12.ADJOURNMENT:
3
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, November 26,2003
10.BUILDING, PLANNING AND DEVELOPMENT:
b) Report No. PO 2003-20, Wes Crown, Meridian Planning Consultants Inc., re: Draft
Plan of Subdivision 43-0M-90050 and Request to Withdraw Draft Approval, Part of
Lot 1, Concession 11.
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lJAN J::S!:.AVAN
PAGE 01
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To: MARILYN PENNY COOK
Township of Oro-Medonte
Fax: 705-487-0133
From: Dan Beavan
129 Huron Woods Drive
R.R.4
Coldwater, Ontario.
LOK 1 EO
Phone: 705-835-3447 Beavan@sympatico.c8
November 18,2003.
Re: Placement on tbe agenda for the Committee of the Whole council meeting on
Wednesday November 26,2003.
Dear Ms Pennycook;
I would like to bring my concerns"boy~:t~ti,township's handling of the SEVERANCE
..', ;.. ~ .}-.')1, ~.) t tv ~ "r,_ .,1.
PLAN FOR SUGARBUSH, as weUas,'the perceived negligent response by the township to
other civi,c problems in Sugar Bush.
Attempts to get answers to tbese questions from townsbip representatives have met with
evasive or rude reactions or no response at all. This is why I am seeking this face to face
meeting with the council
Please have the legal agreement between Indian Park Association and Oro-Medonte
Township for the Severance agreement at the meeting. I believe that the document is a
Letter Intent signed in May of 2002.
Tba you for your consideration.
J ,.
'-1\
Deputation of
129 Huron Woods Drive
R.R.#4
Coldwater, Ontario.
LOK 1 EO
835-3447
Committee of the Whole
Oro-Medonte Township
Wednesday, November 26, 2003.
To: Neil Craig
Mayor of Oro-Medonte
Fax: 487-0133
From: Dan Beavan
Phone: 835-3447
# of pages: 3
October 8, 2003.
Dear Mr. Craig;
The severance project for Sugarbush is in trouble. There are too many unresolved
problems. I realize that The Board of Directors of Indian Park Association are guilty
of avoiding the difficult issues but The Township has some complicity in the
"avoidance strategy". The Township has not honoured promises they made. Unless
these things are cleared up immediately, I will have to put a stop to the process.
After viewing the first draft survey maps of the severance in the spring, I requested
a change to the west boundary of my severed piece of property and information
regarding a culvert. Jennifer stated that Gerry Ball would come out to my property to
discuss it with me. This never happened.
On Friday, September 26th I received a letter from The Township with the second
draft of the survey. It stated, "Please contact Deb Micks at (705)-487-1832 Ext 236
by October 2, 2003 if you require any further information.". When I did this, I
mentioned that Jennifer had told me in the spring that Gerry Ball would attend at my
property to discuss my concerns. Deb said that she would talk to Gerry Ball.
When Deb called back, she said that Gerry requested that I send a letter. Of course,
this is the best dodge to actually dealing with a problem. I have experienced Gerry
Ball's "avoidance techniques" before.
As I was writing my letter, I noticed Jennifer and Gerry in front of my property.
They had not arranged an appointment. There was no indication that they planned on
talking to me but they were looking at the situation I mentioned to Deb Micks.
My neighbour reached Jennifer and Gerry before I did. They talked with him for
about ten minutes, including walking his property lines. He left with Jennifer's non-
specific answers to specific questions.
Page 2
As I attempted to get specific answers to specific questions, Jennifer used the
"avoidance technique", "pass the buck" to LP.A. ploy, "mis-information as fact"
approach and the "put the questioner on the defensive" gambit. Our conversation was
about two minutes long. I have the last minute on tape. Jennifer rudely walked away
without answering any of my questions.
As represented by Jennifer Zewlinewsky, The Township wanted the severance to
be equitable to all the lot owners in Phase 1 and 2 of Sugarbush. The members
agreed to give their equity in the land away for free.
As a member, I will pay a great deal more for a smaller piece of the pie than my
non-member neighbour. My other neighbour, who is a member, is getting less as
well. This lot owner (#28) and myself (#29) should be getting a larger piece of
property while the owners of Lot #27 and Lot #30 should get less.
There has been an obvious lack of full disclosure from the Board of Directors of
LP.A. and The Township. At the May meeting, Jennifer attempted to prevent me
from viewing all the survey maps of the severance. I was prevented from taking
photos of the maps.
Each member ofLP.A. owns an equal share of all the lands required to make this
severance possible. As a member, I have the right to view and photograph the maps,
if I wish. Preventing me from viewing and photographing the maps could be
misconstrued. It could be seen as an attempt by the Board of Directors of LP .A.
and/or the Township, to hide something.
Jennifer stated that the first draft of the survey maps would just be extensions of
the existing property lines. The actual maps showed many preferential treatments to
properties, especially the directors of The Association.
An original benefit of the severance plan was the correction of problems previously
created by lot owners or the builder. The budget for this was about $140.00 of the
$800.00 total per lot. Most lots won't require any extra work.
Instead of moving driveways to correct these problems, more LP.A. land has been
given away to solve the problems. This goes against the original concept and is
counter to the Letter of Intent. The original plan has been corrupted. The current plan
is not the same as the one approved by the LP.A. membership.
HISTORY OF SEVERANCE
As President of Indian Park Association, I initiated discussions with The Township
regarding the severance, in the summer of 2000. The original proposal was changed
dramatically. Every lot owner was to receive their frontage for the same $800.00
processing cost.
Page 3
At the Annual General Meeting of The Association, on September 23,2000, the
members passed a Special Resolution re: Severances of LP .A. lands fronting
residents lots to the municipal road.
On November 4th, 2001, Jennifer Zewlinewsky, CAO and Andria Leigh, Planner of
The Township ofOro-Medonte, attended the Annual General Meeting of Indian Park
Association. President Dale Thompson stated that culverts were included in the
$800.00 cost. LP.A. decides how much property each resident gets.
Originally, members ofLP.A. would get a roughed in driveway to their existing
property line while non-members would get their vehicle off the road. The bulldozer
and culvert expense was to be part of the $800.00.
A "draft" Letter of Intent between LP.A. and Oro-Medonte was approved at the
AGM. It was signed with minor flaws and changes in May of 2002.
Many of the "agreed to" details that were used to get the LP.A. members' approval
of the severance have been ignored. The Letter of Intent states: "Whereas the
Corporation of the Township ofOro-Medonte desires to assist Indian Park
Association with the management of severing a portion of its common lands with
regards to providing ingress and egress to individual land owners.".
During a meeting at the Township offices on September 25th 2002, Jennifer related
to the Directors of LP .A. that:
- the severance is not for property expansion.
- surveyor is only going to do one side of a property, even if there are two
si des
available for frontage.
- the surveyor is going to treat every property the same.
Each of these conditions were broken. In fact, most of the original promises or
conditions agreed to by The Township have been broken. In November of2002,
Jennifer started the surveying without prior approval of Indian Park Association.
This was counter to the agreed to process of the Letter of Intent.
The process has already taken a ridiculous amount of time. It has taken three years,
so far, while it probably could have been accomplished in one year. The blame can
be distributed equally between Oro-Medonte and Indian Park Association.
Sincerely,
Dan Beavan
Secretary of the
Township
705487-01
Adjustment
Dan Beavan
129 Huron Woods Drive
R.R.4
Coldwater, Ontario.
LOK 1 EO
705-835-3447
28,2003.
Applicant for
Indian Park
Secretary~
I attempted, over
Association andTownship
Corporatio.ns Act, the
I was president of the
to accommodate
everyreside~twbether .thev
The Lettefoflntent signed
purpose of the
Indian Park
Notonly have
Medonte and tP.A. bares
When I attempted to
Directorsrefi.tsedtoget me
Associatio.nBy...laws. To.
ignored the objects of its
Members of the Board,
most other members
intent was equality.
credibility. This was
I knew too much.
my concerns answered by
ofI,P.A. has
this severance
initiated.. The
have I.P.A. give
a
on
said that the severance was not tor of someone's property and that people
only one side even on two sides. Many properties have been
two sides of frontage and entice them to participate in the severance.
Park Association agreed to give away land to provide" ingress and egress" not larger
of land to convince lot owners to participate. Many members who have co-operated from
beginning will receive less than other members and less than non-members. That was not the
or spirit of the agreements between Indian Association and Oro-Medonte Township.
fonner director of the Association ofIndian Association is getting more than 12,,000
feet ofland while her neighbours are between 1,500 to 3,000 square feet. Another
person is getting 233 feet of to provide"" and egress".
The letter of intent that cost per lot is $800.00. This includes the surveying
the legal expense of the severance. Surveyor -$450.00, Lawyer -$200.00 and
charge about $1 lot other $.140.00 was to provide for
excavation etc.
According to what I could
is a discrepancy
Or-:Medonte
Association land. Thus,
I have made my concerns
Zeleniewski. Indian Park
original plan approved by
November 21, 2001, but it
1 sent a letter to Mayor
Jennifer Zeleniewski
2003, after promising to
minutes with me and
walked when I
I this on audio
meeting when Jennifer
LP.A_ meetings, as wen as
I want the severance but I
originally
I request that you defer
my accusation. I would be
In the meantime, my lawyer
Association, Jennifer
problems. I don't want
would rat e have a two
Thank for your
given more Indian Park
30 for "ingress and egress".
Mayor Neil Craig and Jennifer
to get this severance done. The
since it was voted on
forapprovat
not responded.
my property on October 8,
ten minutes with my neighbour,
Jennifer and Geny>rudely
on tape, as well as tI1~.~l)fing
I have audio and vidootape$of
contravention of this severance plan.
This plan is a cOrruption of
time as you canin~~gate
to prove everything I ~cl~i~iflg,
an injunction. Indian~~
all avoided dealing\Vith
cause a long delay. I
HOUSE
.
"DRAFT"
LETTER OF iNTENT
BETWEEN
INDIAN PARK ASSOCIATION
AND
THE TOWNSlllP OF ORO-MEDONTE
WHEREAS the Corporotion of the Township of Oro-Medonte desires to assist Indian Park
Association with the management of severing a portion oftbe common lands with regards to
providing ingress and egress to individual land owners.
This agreement will outline responsibilities agreed to by both parties:
· In eonjunction with IP A the Township will !!UInage the prepM1ltion and completion
of the SUI"Ve')'.
· The Township will provide culverts at cost to IP A and will assist with installation
where possible.
· Actual cost for severance application to be borne by IP A.
.. An legal and surveying fees to be borne by 1P A.
· Any utility easements or relocation of same that may be required will be the
responsibility of IP A and the utility corporation prior to transfer of deeds.
The Township will be solely responsible to collect from individual landowners.
· Chuck Strongman has provided an estimate cost of $450.00 per Jot for the SUNe')'.
· Tht reduced $e"Verance estimate to be recommended to Council for
consideration for tb.e total project is $ 1500.00.
· Russell Christie estimate legal costs of $ 200.00 per lot.
· Cost of culverts and possible installation of culverts to be determined at the time of
insta.U3tion and as a condition of consent
Note: The proposed agreement will be presented to Council October 10tll. 200 I for consideration
for reduction in tbe severance application fee. If successful the agreement will be modified to
ret1ect the actual cost of the application for severance.
On the basis of the abo"\'e an estimated cos1 of$ 800.00 will be required from individual
landowners prior to application being processed or fieldwork commencing. Any balance \vil1 be
divided up equally prior to transfer of deeds.
The $ 800.00 dollars per lot is the best, most accurate estimate of cost to be borne by
individual landowners.
The Township staff alQng with IP A representatives will host a public information meeting with
respect to terms and conditions of the joint managed project. .
That final approval to proceed is reqqi.red from the IP X. subsequent to the public information
meeting and once landQwners consent isrece:ived. Once the consent application is in process the
application C3!1not be withdrawn by the IP A.
INDIAN p~
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29 28
.Diagram of proposed plan from September
:23 2003 letter from Oro-Medonte"
Diagram of the plan that received approval
of I"P"A.. membership and Letter of Intent..
t ,
D
LAKE SIMCOE REGION CONSERV. ATION AUTHORITY ....
, . .
.... MEETING NO. B.oD-09-03 .'. . .
,Friday$eptember 26~J .2Q03, - :.~~,O,O,a~".1
. The Town of Aurora
"Holland Room"
100 John WesfWay
Aurora, ON . '.
Telephone the LSRCA: (90S) 895-1281
MEMBERS:
R. Bridge, Chair
Councillor G. Lamb, Vice-Chair
. Mayor M. Black .
Councillor L. Corrigan
Councillor V. Hackson
Mayor J. Holec
Councillor M. Jordan
Mayor L. Keogh
CouncHlor H. Lodwick
Councillor P. Marshall
. Deputy Mayor S. Para-Self
Councillor S. Pliakes
Councillor N. Snutch
Councillor W. T eel
Deputy Mayor J. West
REGRETS:
J. Dales, Honourary Member
_ Alderman A. Eadie
G.R. Richardson, Honourary Member
Mayor R. Stevens
Mayor T. Taylor
DEPUTATIONS:
G. Connell, Vice President, LSRCF
E. Crossland, President, LSRCF
D. Campbell, Execway
B. Dewson, Architect
B. Panizza, Town Clerk, Aurora
HEARINGS:
R. Sholten, R. Sholten Farms
V. Sholten, R. Sholten Farms
A. Janse
MINUTES
STAFF:
D. Gayle Wood, C.A.OJSecretary-Treasurer
S. Hanson, Director, Corporate Services & Land
Management
R. Vos, Director, Watershed Management
T. Hogenbirk, Manager, Engineering & Technical
Services
G. Casey, Recording Secretary
OTHERS:
B. Cates, Lake Simcoe Rescue Coalition
M. Briles, Lake Simcoe Rescue Coalition
G. McKinnon, Lake Simcoe Res~ue Coalition
\.QC\ - ,
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1
8
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-09-03 - Minutes
September 26th, .2003
..
~~ "' ~
1. Disclosure of Pecuniary Interest & the General Nature Thereof
No pecuniary interest and the general nature thereof were disclosed for the record of
this meeting.
2. Minutes
(a) Board of Directors
Minutes of the Board of Directors' Meeting No. BOO-08-03, held on August 22nd, 2.Q03.
Moved by:
Seconded by:
BOD-03-120
S. Pliakes
G. Lamb
RESOLVED THAT the minutes of the Board of
Directors' meeting No. 800-08-03 held on
August 22nd, 2003, be adopted.
(b) Administrative Committee
Minutes of the Administrative Committee Meeting No. AC-07 -03, held on September
12th, 2003, were dealt with under Item 5 (a) in conjunction with the presentation from
the Project Manager and Architect for the new LSRCA Office Building.
(c) Conservation Ontario
Minutes of the Conservation Ontario Council Meeting held on Monday, August 25th,
2003.
Moved by:
Seconded by:
800-03-121
V. Hackson
G. Lamb
RESOLveD THAT the minutes of the
Conservation Ontario Meeting held on
Monday, August 25th, 2003, be received for
information.
3. Adoption of the Agenda
Moved by:
Seconded by:
S. Pliakes
G. Lamb
2
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-09-03 - Minutes
September 26th, 2003
b) LSRCA New Office Facility
~C\-5
The CAO advised that Mr. Doug Campbell, Project Manager, Execway, and Mr. Bill
Dewson, Architect, will be presenting various alternatives in relation to the LSRCA's
new Administration Building. This same presentatioR was put before the
Administrative/Building Committee which is Chaired by Councillor Gary Lamb.
Mr. Bill Dewson provided an overview of the alternatives available for the Board's
consideration as it relates to the new Administration Office. Alternative #1 deals with
demolishing the current building which is not a recommended option due to cost and
the fact that the existing building is structurally sound; Alternative #2 and #3 will provide
space for an additional 15 work stations to accommodate growth; Alternative #4, with
the recommendation to include an unfinished basement under all new wings will
accommodate 51 additional work stations.
Deputy Mayor John West advised that he strongly supports Alternative #4 as he
believes when building or expanding, the future needs of the organization need to be
considered and that the Authority needs to build for tomorrow not today. Mr. West
further commented that the Awthority hopes to expand around the Lake in order to look
after the health of Lake Simcoe and in doing that, the Authority is going to expand and
will need the space. It is recognized that this is an election year and it is going to be
tough to approach Councils for this extra funding - however this request has to be a
political decision. and the Board cannot expect staff to make this request. The
Authority's Board Members have to go to their respective Councils and state why
alternative #4 is required while keeping in mind that it is not possible to add on the
space in five years time at $50.00.a square foot which is the cost for doing it now.
Councillor Gary Lamb advised that conservation will be as important if not more
important than education in years to come which will result in the expansion of the
Conservation Authority. The proposed building is certainly good value for the money
being spent. Councillor Lamb requested that the Board present this proposal to their
Mayors and Council with the realization that it may be difficult however worth the effort.
Councillor Paul Marshall voiced his support of the comments made by Member John
West, however asked if the CAO, for the benefit of those sitting in the public gallery,
could explain where the Authority will be obtaining funding for this. new building.
The CAO stated that it is the public's belief that the health of Lake Simcoe is in the'
hands of the Conservation Authority and further stated that Conservation Authorities
. could be the lead agency in the Source Protection Planning initiative. In order to
successfully service the community we will need sufficient space to house our current
staff and the expected future growth of the Authority.
5
12
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-09-03 - Minutes
September 26Ih,2003
~~ -\0
The Authority has asked that all of our municipal partners provide funding for the new
Administration Office -to date, funding hasheen confirmed from York Region, Durham
Region. Requests are being confirmed from Bvy<3, NT, I, R, and KL. .
Alternative #4 will take the Authority to $2.6 million, approximately $1 million more than'
originally budgeted. The request for the additional funding will have to be made
politically through the Members' respective Mayors and Councils.
Alternative #4 is the recommendation put forward by the Administrative/Building
Committee in the minutes of their meeting held on September 12th, 2003, which were
included with the agenda.
Chair Bridge requested a vote on the resolution as follows:
Moved by:
Seconded by:
V. Hackson
G. lamb
BOO-03-124
R'ESOl VED THAT the minutes of the
Administrative Committee Meeting No. BOD-
07-03 held on September' 12th, 2003, be
adopted; and
FURTHER THAT the recommendation
regarding the new lSRCA Office Building be
supported.
The Board Members present voted unanimously in support of this motion.
Councillor Gary lamb requested that a financial report be prepared reflecting the
financial implications this will have on each municipality be brought to the Board in
October.
6. Hearings Under Section 28 of the Conservation Authorities Act
(a) Ron Scholten Farms
The CAO apologized to the applicants for the extended wait.
The CAO advtsed the Boar<i that the Regulations Committee oonducted a site visit on
Monday, September 22nd, 2003. This included the presence of Chair Roy 13 ridge , Vice
Chair Gary Lamb, Mayor Margaret Black, Mr. Art Jansa, representing the applicants
and Authority staff. When on site with Mr. Janse, representing the applicants, advised
that a great deal of subsidence has tak€n place in the Holland Marsh ov-er the years.
As a result of this information, staff were instructed by the Regulations Committee to
meet with Mr. Janse which took place on Wednesday, September 24th, 2003. Based
6
13
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-09-03 - Minutes
September 26th, 2003
.\.Q~ -l
on the information that subsidence has taken place, it has been determined that the
proposed building of a single family dwelling with septic system could in fact be built on
the site with some filling..
The CAO further advised that as a result of the new information, the Hearing today will
deal only with the issue of safe access to and from the site under a Hurricane Hazel
situation. Staff recommendation at this point is that the Board deal with access only.
The CAO commented that she would feel more comfortable having additional time to
deal with Mr. Janse in this regard however the applicant would like to move this
application forward as quickly as possible and that is why it is before the Board at this
meeting.
The CAO advised that, the Chair will read the "Hearing Procedures which will be
following by a presentation from the Director, Watershed Management and
subsequently followed by a presentation from the applicant.
Chair Bridge read the Hearing Procedures.
Deputy Mayor John West requested clarification on what issue will be dealt with. Staff
Report No. 47-03-BOD addressed reasons why this building could not be placed on the
property and not solely with safe access to and from the property. Deputy Mayor West
asked why the Board is considering a Hearing from the applicants where there is no
information or recommendation from staff.
The CAO advised that on Wednesday, September 24th, 2003, additional information
from Mr. Janse was received regarding subsidence. The CAO recommended to the
applicants and Mr. Janse to defer this Hearing due to staff not having sufficient time to
prepare a report for the Board. However, the applicants are very concerned about
having this building constructed before the winter 2003, and are prepared to go before
the Mining and Lands Commissioner if required. Therefore, the applicant wanted to
appear before the Authority's Board of Directors today. The CAO further advised that.
she has not had time to review the new information with staff.
The CAO commented that she cannot remove items from the agenda once it is
distributed however the Board has this privilege.
Councillor Corrigan indicated that the Authority hasa policy that applicant information
is to be distributed with the agenda.
Councillor Larry Corrigan moved to defer this hearing and Deputy Mayor John West
seconded this motion advising that perhaps this matter could be resolved by staff and
the Administrative Committee.
The CAO advised that the Board can defer this Hearing to the Administrative
Committee for their consideration.
7
14
Lake Simcoe 'Region Conservation Authority
13oaf'CI of Directors' Meeting
BOD"()9"()3 - Minutes
September 26111, 2003
\.Q~ ~
Deputy Mayor John West asked that the Administrative Committee meet as soon as
possible to deal with this matter and further that Mayor Margaret Black be added to the
Administrative Committee for this meeting.
The CAO confirmed that this will be done as quickly as pos-sible and further confirmed
that a report regarding the decision in this matter will be brought to the Board in
October.
Moved by:
Seconded by:
800-03-125
L Corrigan
J. West
RESOLVED THAT the application from Mr.
and Mrs. Scholten be deferred;and
FURTHER THAT the application be further
delegated to the ,Administrative. Committee
and Mayor Black.
7. Fill. Construction & Alteration to Waterways Applications
(a) Schedule 1
Moved .by:
Seconded by:
800-03-126
8. Correspondence
H. Lodwick
J. Holec
THAT applications under Section 28 of the
Conservation Authorities Act and Ontario
Regulation 153/90, as amended by Ontario
Regulations 534/91 and 623/94, be received
and approved.
The CAO briefly reviewed the correspondence listed in the agenda.
Moved by:
Seconded by:
BOO-03-127
H. Lodwick
S. Para-Self
RESOLVED THAT the correspondence listed
in the September 26th, 2003, agenda be
received for information.
8
15
Lake Sim.coe Region Conservation Authority
Board of Directors' Meeting
800-09-03 - Minutes
September 26th. 2003
9.
Monthly Communications Update
\.Q~-~
Moved by:
Seconded by:
800-03-128
10. New Business
H. Lodwick
S. Para-Self
RESOLVED THAT the Monthly
Communications Update, for the period
August 1st to 31st, 2003, be received for
information.
a) Budget Status Report
The Director. Corporate Services and Land Management presented Staff Report No.
49-03-800 regarding the .status of the Authority's budget for the period ending July
31sl, 2003, and reported a balanced budget with a good year-end outlook.
. .
Moved by:
Seconded by:
800-03-129
V. Hackson
G. Lamb
RESOLVED THAT Staff Report No. 49-03-BOD
regarding the Authority's Budget Status for
the per.iod ending July 31st, 2003, be received
for information.
b) Budget Assumptions & Timing for 2004
The Director, Corporate Services and Land Management presented Staff Report No.
50-03-800 regarding the budget assumptions and timing for the year 2004.
Moved by:
Seconded by:
800-03-130
V. Hackson
G. Lamb
RESOLVED THAT Staff Report No. 50-03-BOD
regarding the budget assumptions and timing
for 2004 be adopted.
9
16
September26~,2003
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-09-03 - Minutes
'.,.
c) Completion of a Basin Wide lake S.imcoe
Watershed Plan
l1LC\ -\0
The CAO presented Staff Report No. 51-03-800 r.egarding the completion of a basin
wide Lake Simcoe Watershed Plan. The creation of a watershed plan is extremely
important for Lake Simcoe and is part of the LSEMS 2003 Workplan. The cost of
preparing this report will be approximately $1.5 million and we now need to determine
how we will fund this project. .
The CAO advised that this report will be view.ed as a model and it is anticipated that the
report will be embedded into the municipal/regional Official Plans in order to make
planning decisions and that is why is it very important for the municipalities to be part
of this process.
Mayor Holec inquired ifthe watershed plan will interface with the York Region Tr.ee By-
Law which is currently being developed. The CAD responded that the Authority's
Manager, Forestry and Stewardship Programs is currently interacting with the Region
on this 8y-Law. Once the information is available, it will be incorporated into this
watershed plan.
Moved by:
Seconded by:
800-03-131
J.. West
L Corrigan
RESOLVED THAT Staff Report No. 51-03-BOD
regarding the completion of a basin wide
Lake Simcoe watershed plan be received for
information; and
FURTHER THAT staff be directed to develop
a detailed Terms of Reference, Work Plan and
budget for consideration as p~rt of the
. budget d.elib~rations for 2004.
d) Financial Securities Protocol for
Development Applications
The Director, Watershed Management presented Staff Report No. 52-03-000
regarding an update to the Financial Securities Protocol for Development Applications,
followed by a review of the Security Agreement by the CAO which was tabled at the
meeting.
Moved by:
Seconded by:
800-03-132
J. West
L. 'Corrigan
RESOlveD THAT Staff Report No. 52-03-BOO
regarding an update to the' Financial
Securities Protocol for Development
Applications be received; and
10 17
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
B00-09-03 - Minutes
September 26th, 2003
11. Other Business
FURTHER THAT as part of the Financial
Securities Protocol, the Board of Directors
for the Lake Simcoe Region Conservation
Authority adopt an application fee of $500
and utilize the figure of $1500/ha to calculate
the amount of the deposit.
~-\\
a) LSRCA Board Meeting Protocols
Mr. Bob Panizza, Town Clerk, Town of Aurora made a brief presentation to the Board
regarding the Town's Council Agenda and meeting protocols.
The CAO recommended that staff meet with Mr. Panizza to further discuss the meeting
format and report back to the Board.in October.
Moved by:
Seconded by:
BOO-03-133
Moved by:
Seconded by:
BOO-03-134
Moved by:
Seconded by:
BOO-03-135
J. West
L. Corrigan
RESOLVED THAT the presentation by Aurora
staff regarding agenda protocols be received;
and
FURTHER THAT staff be directed to review
the protocQI and report back to the Board in
October 2003.
M. Jordan
N. Snutch
RESOLVED THAT the Authority's Board of
Directors move to. "Closed Session" to deal
with confidential legal matters.
J. Holec
M. Jordan
RESOLVED THAT the Authority's Board of
Directors rise from "Closed Session" to deal
with confidential legal matters.
11 18
Lake Simcoe Region Conservation Authority
808r<:l of Directors' Meeting
80D-09-03 - Minutes
,
September 2t)1h. 2003
\.
b) Violation
Moved by:
Seconded by:
S. Para-Self
G. Lamb
800-03-36
RESOLVED THAT Confidential Staff Report
No. 53-03-80D regarding a violatio n be
received for information and that staff be
directed to undertake the appropriate action.
c) Violation
Moved by:
Seconded by:
W. Teel
N. Snutch
800-03-137
RESOLveD THAT .Confidential Staff Report
No. 54-03-80D regarding a violation be
received for information and that staff be
directed to undertake the appropriate action.
A<ljourn
Meeting Adjourned at 11 :50 a.m. on a motion by Susan Para-Self.
(j?ioJ
O. Gayle Wood, CMM III
Chief Administrative OfflCerl
Secretary-Treasurer
~~-\~
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REceIVED
ocr Z 0 2003
ORO-MEDONTE
.~
. --
Date
October 8th, 2003
Memo To
LSEMS Steering Committee
LSEMS Technical Committee
LSEMS Communications Working Group
From
D. Gayle Wood, CMM III
Chair, LSEMS Steering Committee
Subject
LSEMS Progress Report
Attached is a copy of the LSEMS Progress Report for the period January to
September 2003. I am very pleased with the progress to this point and look. forward
to continuing our work together to achieve the balance of our goals.
For your information, an executive summary of this report is being sent to the
Executive Advisory Committee, which is further to the request made at their first
meeting in January 2003.
We are proceeding immediately with the year-end progress report and' would
appreciate receiving your comments/submissions not later than October 30th, 2003.
These can be forwarded directly to Anne Burgoyne at a.buraovne@lsrca.on.ca or
by fax to 905-853-5881.
Gayle Wood
Ct\air
LS~S Steering Committee
Iglc
Attach.
U.\~t"'Cilo",,\1 C:U::r.A~ Rf'morts 2001 2002 2003\ProgressRep_Letter.doc
LaKe Simcoe Region Conservation Authority
Boafd of Directors' Meeting
BOD~9-03 - Minutes
September 26th, 2003
b) Violation
Moved by:
Seconded by:
S. Para-Self
G. L'amb
800-03-36
RESOLVED THAT Confidential Staff Report
No. 53-03-BOD regarding a violation be
received for information and that staff be
directed to undertake the appropriate action.
c) Violation
Moved by:
Seconded by:
W. Teel
N. Snutch
800-03-137
RESOLVED THAT .Confidentiat Staff Report
No. 54-03-BOD regarding a violation be
received for information and that staff be
directed to undertake the appropriate action.
Adjourn
Meeting Adjourned at 11 :50 a.m. on a motion by Susan Para-Self.
~
D. Gayle Wood. CMM III
Chief Administrative Off.cerl
Secretary-Treasurer
k~ - \~
12 19
,
\.
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..
lob-l
REceIVED
ocr 2 0 2003
ORO-MEDONTE
.~--
Date
October 8th, 2003
Memo To
LSEMS Steering Committee
LSEMS Technical Committee
LSEMS Communications Working Group
From
D. Gayle Wood, CMM III
Chair, LSEMS Steering Committee
Subject
LSEMS Progress Report
Attached is a copy of the LSEMS Progress Report for the period January to
September 2003. I am very pleased with the progress to this point and look. forward
to continuing our work together to achieve the balance of our goals.
For your information, an executive summary of this report is being sent to the
Executive Advisory Committee, which is further to the request made at their first
meeting in January 2003.
We are proceeding immediately with the year-end progress report and' would
appreciate receiving your comments/submissions not later than October 30th, 2003.
These can be forwarded directly to Anne Burgoyne at a.burQoyne@lsrca.on.ca or
by fax to 905-853-5881.
Gayle Wood
Cl\air
LS~S Steering Committee
Iglc
Attach.
H:\GCFiles\LSEMS Reports 2001_2002_2003\ProgressRep _Letter.doc
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$~ \ Lake Simcoe Environmental Management Strategy (LSEMS)
,..
. LSEMS III Progress Report
January - September 2003
Table of Contents
Introduction ......................................................... 1
Developing a Total Water Quality Program ................................. 2
Delivering a Communication Strategy ..................................... 2
Environmental Assessment - Holland Marsh Water Quality Improvement Project ... 4
Lake Simcoe Water Quality Improvement Program .......................... 5
Watershed Health Monitoring ........................................... 6
State of the Watershed Report & Lake Simcoe Watershed Plan ................ 7
Web Based Communications Pilot Project ................................. 9
Urban Stormwater Management Strategies ................................ 9
""
Goal of the Lake Simcoe Environmental Management Strategy
To improve and protect the health of the Lake Simcoe watershed ecosystem
and improve associated recreational opportunities by:
1. Restoring a self-sustaining cold-water fishery;
2. Improving water quality;
3. Reducing phosphorus loads to Lake Simcoe; and
4. Protecting natural heritage features and functions.
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LSEMS III Progress Report
January - September 2003
. r Introduction
Phase I of the Lake Simcoe Environmental Management Strategy (LSEMS) Implementation
Program was launched in 1990 as a partnership between the provincial government, represented
by the Ministries of Agriculture and Food, Environment and Natural Resources, and the Lake
Simcoe Region Conservation Authority (LSRCA). The Conservation Authority was named the
lead agency of this program.
Phase II of the LSEMS Implementation Program, commencing in 1996, was expanded to include
the Regions of York and Durham and the County of Simcoe.
For Phase III, which commenced in 2001, the partnership was further expanded to include the
Chippewas of Georgina First Nation, the federal Department of Fisheries and Oceans, the
provincial Ministry of Municipal Affairs and Housing and the municipalities of Bradford West
Gwillimbury, Innisfil, Barrie, Oro-Medonte, Orillia, Ramara, New Tecumseth and Kawartha Lakes.
This Phase III Progress Report summarizes the activities of the LSEMS III partners from the
beginning of January 2003 to the end of September 2003. This progress report format
corresponds to the approved LSEMS Priority Workplan for 2003, which contains the following
eight main activities:
1. Developing a Total Water Quality Program;
2. Delivering a Communication Strategy;
3. Completing an Environmental Assessment for the Holland Marsh Water Quality
Improvement Project;
4. Continuing implementation of the Rural Water Quality Healthy Futures for Ontario
Agriculture/Lake Simcoe Water Quality Improvement Program;
. 5. Monitoring the health of the watershed;
6. Completing the "State of the Watershed Report" and commencing the "Lake "Simcoe
Watershed Plan" (formerly known as the Integrated Water Resources Strategy);
7. Launching the Web Based Communications Pilot Project; and
8. Continuing development of urban stormwater management strategies.
Page -1-
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LSEMS III Progress Report
January - September 2003
I Developing a Total Water Quality Program
Activity Description
The Total Water Quality Study was completed in 2000 with the release of the final report "Total
Phosphorus Management in the Lake Simcoe Watershed". Results indicate that a viable urban
to urban trading program can be established that would not only achieve the LSEMS objective of
reducing phosphorus but could do so ata reduced cost. An LSEMS working committee (MOE,
municipalities, OMAF, LSRCA) was formed in 2001 to begin the steps necessary to implement
the program.
2003 Output/Product - as defined by the 2003 Workplan
Municipal Pilot Project - In 2003, partners will discuss the program and a selected municipality will
be visited to discuss a potential pilot project for this program. LSRCAlMOE discussions will
commence from Aprilto June 2003, with the candidate municipality discussion held throughout
the remainder of the year.
The terms of reference for this project will include addressing the impact of urbanization/growth
on natural features and functions of the ecosystems.
It is envisioned that the Conservation Authority will launch a pilot program in 2003. Provided that
the pilot is successful the Conservation Authority could proceed to implement the program on a
watershed wide basis in 2004.
2003 Progress
An Initial meeting between LSRCA and MOE took place in June and was hosted by MOE. Data
collection is in progress to assemble information on population projections, planned developments
and servicing. A follow-up meeting will be held in near future.
, Delivering a Communication Strategy
Activity Description
Communications have been identified as an extremely important activity under Phase III. Efforts
to raise public awareness, which had been successful during Phase I (1990 to 1995), were largely
discontinued in Phase II due to the lack of funding. Providing better messaging to our target
audiences will ensure heightened public awareness, public support and increased community
action. A Communications Strategy (2001-2006) was developed and approved in 2002 and a
Communications Working Group established.
Page -2-
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LSEMS III Progress Report
January - September 2003
G~ -lo
. . ~003 Output/Product. as defined by the 2003 Workplan
Some specific initiatives for 2003 include hosting a Lake Simcoe Environmental Festival
. (Symposium) in June of 2003, developing a new display for LSEMS, producing the State of the
Watershed Report in April of 2003, refining the LSEMS logo, continued media relations work and
attending the Sportsmen Show in March of 2003.
The Citizens' Advisory Committee was established in January of 2003. For the first half of the
year, theywill be focussing on assisting with the Lake Simcoe Symposium. It is anticipated that
the CAC will have 6 meetings in 2003. The CAC meetings will be facilitated by the LSRCA.
Emphasis will be placed on how to get the "Lake Simcoe" message out to target audiences in
2003.
2003 Progress
The Communications Working Group held meetings on January 7, April 9, May 7, and June 9,
2003. The following activities have been completed to date:
· Lake Simcoe Environmental Festival - July 12, 2003
. Worked with LSEMS Technical Committee to produce the first in a series of Technical
Bulletins - "What Are Macrophytes?"
· Continual updates on the LSEMS website - www.lsems.info
. Launched the Citizen's Advisory Committee (CAC met monthly from January to July, with
a particular focus on the Environmental Festival)
. Updated and reprinted the "Action Guide to Improving the Waters of Lake Simcoe" and the
"Consumers Guide to a Healthier Watershed"
. Refined the LSEMS logo and presented to the Steering Committee in September
· Published the.2002 Year End Progress Report
· Attended the Sportsmen's Show with new LSEMS display
. Continual work on media relations throughout the Lake Simcoe watershed
. Reviewed and provided comments on the State of the Watershed Report
. Working with Technical Committee on completion and publication of the State of the
Watershed Report
Page -3-
GtJ-l
LSEMS III Progress Report
January - September 2003
Environmental Assessment - Holland Marsh Water Quality Improvement Project
Activity Description
All polders (Holland, Colbar, Keswick, and Bradford)
contribute on average 3 tonnes of phosphorus to
Lake Simcoe every year (based on data from 1982
to 1995). A study conducted by the Conservation
Authority and MOE in 1995, looked at the potential
of treating the pump-off water using conventional
wastewater treatment techniques (chemical
precipitation). Results were extremely favourable.
In 2001, a technical charette (brainstorming session)
was held to review alternatives and innovations
regarding treating pump off water.
Schomberg River flowing towards Pumphouse
in Bradford and then into Cook's Bay at south
end of Lake Simcoe
2003 Output/Product - as defined by the 2003 Workplan
In 2003, a funding request was made to complete an Environmental Assessment for this project.
The TermsQf Reference for the Environmental Assessment have been completed by the LSRCA
and the EA will be co-ordinated by the involved municipalities. A Steering Committee will be
established by April 2003 to oversee the project including the municipalities, the Holland Marsh
Drainage Committee, the Lake Simcoe Conservation Foundation, OMAF, the agricultural
community and the Conservation Authority.
It is anticipated that the Environmental Assessment will be completed in Spring 2004.
2003 Progress
Funding has been secured in 2003 for the environmental assessment from the Region of York
and the Town of Bradford West Gwillimbury. A Terms of Reference has been completed and a
Steering Committee has been established. The Terms of Reference were circulated to 6
consulting firms; three provided detailed proposals. Of these, CH2MHILL was selected to
complete the project by the Conservation Authority's Board of Directors on August 22,2003. A
start up meeting with the consultant will be held on October 8, 2003.
Page -4-
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LSEMS III Progress Report
January - September 2003
. ~ Lake Simcoe Water Quality Improvement Program
'Activity Description
A proposal was produced and submitted to OMAF to consider funding under the Healthy Futures
for Ontario Agriculture Program in 2001. The proposal requested funding to complete rural water
quality projects from 2002 to 2003 when the program expires. The provincial government, through
OMAF, provided $852,225 for the program and a Steering Committee consisting of the
Conservation Authority, OMAF and the 3 local Federations of Agriculture was formed to review
and approve projects. In 2002,104 projects were approved. In 2002, $238,897 municipal dollars
were expended on the program and $95,025 of the Healthy Futures dollars were utilized.
2003 Output/Product - as defined by the 2003 Workplan
The program will continue in 2003. In order to benefit from the remaining $757,200 of Healthy
Futures funding in 2003, the Communications Committee will help stimulate demand for this
program (including the use of posters). All LSEMS Members will be involved in encouraging
landowners to participate in this program. A request for an extension into 2004 will be made and
the support of the member municipalities encouraged.
2003 Progress
To date, 100 projects have been
received for 2003. A breakdown of
the types of projects approved and
funding sources for these projects
are highlighted on the following
charts.
A Letter to the Minister, Agriculture
and Food has been written
requesting extension ofthe program
beyond 2003 and resolutions of
support have been sought from
municipalities.
Water Quality Improvement Program
Project Types - Numbers (100 Total)
Stonnwater Management (3 )
Pond Retrofits (1 )
Shore&ne Erosion Control (16 )
We. Abandonment (7 )
Fencing and Watering (24 )
Wellhead Protection (10 )
Septic System Repair (16)
Nutrient Management Plans (1 )
Cropland Erosion (0 )
Contour Cropping (0 )
Fragile Land Retirement (5 )
Milkhouse Waste (0 )
Manure Storage (0 )
The Conservation Authority has hired Mr. Sandy Agnew, EcoMedic, to assist in approaching
farmers to secure interest in the program. Further, the Conservation Authority has provided direct
mailings to all farmers within the watershed regarding the program.
Page -5-
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LSEMS III Progress Report
January - September 2003
LSWQIP Projects Approved in 2003
$250,000
16
$200,000
_ $150,000
UI
0
o $100,000
$50,000
$0
York
36
1
23
2
14
2
Barrie
Bradford Oro-Medonte Kawartha Lakes
Innjsfil New Tecumselh Ramara
Municipality
Durham
~ Landowner Contribution
_ Municipal Funds Allocated
~ OMAF Funds Allocated
Number of Projects Approved
I Watershed Health Monitoring
Activity Description
Monitoring of the water quality and fish community of lake Simcoe is ranked among the top
priorities by the lSEMS Technical Committee because monitoring data provides the best
information on the health of the lake Simcoe ecosystem. During 2002, the Ministry of the
Environment's Biomonitoring Section provided a comprehensive lake-wide assessment of nutrient
status, plankton, temperature and dissolved oxygen. This was achieved through a continuation
of the main lake and water intake sampling routines established in previous years.
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The tributary and atmospheric monitoring programs were enhanced in 2002 through a renewed
partnership between the Conservation Authority, the Ministry of the Environment, municipalities
and the Chippewas of Georgina First Nations. The programs will continue in 2003.
A working group of agencies conducting monitoring in the lake Simcoe watershed, co-chaired by
the Ministries of the Environment and Natural Resources, was established in 2002 to create a
forum to share and discuss monitoring and modelling, and to foster new monitoring partnerships.
This group produced a comprehensive report in 2002 outlining the extensive monitoring activities
of the agencies involved.
Page -6-
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LSEMS III Progress Report
January - September 2003
2003 Output/Product - as defined by the 2003 Workplan
;The MOE monitoring program of a lake wide assessment will continue in 2003. The tributary and
atmospheric monitoring programs will also continue in 2003.
Fisheries monitoring activities will also continue in 2003 by the lake Simcoe 'Fisheries
Assessment Unit of the Ministry of Natural Resources and include summer index and winter creel
surveys, angler catch sampling, and summer and fall index trapnetting programs. These ongoing
programs continue to describe trends in warm and coldwater fish and the r.esponse to stressors
such as angling, eutrophication, invading species and habitat degradation.
The monitoring working group will also continue in 2003 to share modelling and monitoring
information.
2003 Progress
Monitoring continues in 2003 for water quality, atmospheric loading and the fish community by
MOE, MNR and the lSRCA. A monitoring report has been completed and a meeting of the
monitoring group will be held in October, 2003. lSRCA, in partnership with MOE, continues the
benthic {aquatic insects) monitoring program. Data collected will be used to evaluate the health
of watercourses throughout the lake Simcoe watershed.
I State of the Watershed Report & lake Simcoe Watershed Plan
As part of the new approach adopted und.er lSEMS
Phase III, emphasis is placed on protecting existing
natural resources within the watershed from further
degradation due to human activities. Increased growth
and urbanization are impacting on the ecosystems
natural features and functions. To this end, the
development of a comprehensive State of the
Watershed Report was undertaken in 2002 for the
entire lake Simcoe basin. This report involved the
collection and analysis of data to determine the
location, area, significance, sensitivity, linkages and
functions of the existing natural.environment within the watershed. By determining the pr.esent
day health of the watershed, this "State of the Watershed Report" will provide the basis for the
development of the lake Simcoe Watershed Plan by identifying opportunities for protection and
rehabilitation of the watershed ecosystem based on envir'Onmental issues.
Activity Description
Page -7-
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LSEMS III Progress Report
January - September 2003
The next step after completion of the State of the Watershed Report (June 1, 2003) is to complete
a Lake Simcoe Watershed Plan (formerly known as Integrated Water Resource Strategy I Lake
Simcoe Watershed Plan). A "Scoping Exercise" is targeted for commencement in 2003, and will
clearly define the purpose of the watershed plan, who will be involved in the plan development,
the scope of the plan, the planned completion date (or phasing process) and the financial and
staff resources required.
The draft Terms of Reference for the watershed plan is targeted for completion by September
2003 including a work plan and public input opportunities. A Progress Report is required by
December 2003.
2003 Output/Product - as defined by the 2003 Workplan
The State of the Watershed Report was completed in March 2003 and will be distributed in final
form in October 2003.
The Lake Simcoe Watershed Plan - Final Terms of Reference will be drafted for LSEMS member
review in 2004. A Scoping Exercise is targeted to commence in 2003. The work plan and public
input opportunities will follow this time line.
Work will commence on performance indicators in 2003. A progress report will be completed by
December 2003.
2003 Progress
The draft State of the Watershed Report was completed in March 2003. At the March 20, 2003
workshop it was resolved to complete minor edits by the end of June and proceed to printing.
Over the summer months the report was turned over to a "technical writer" for polishing. The
report is now complete and is being prepared for printing by the end of October. Performance
indicators will be considered in 2004 as part of the next update for the State of the Watershed
Report.
A "Draft Workplan to "Develop a Lake Simcoe Watershed Plan" was produced on June 25, 2003
and distributed to the Technical Committee for review and comments by July 17,2003. To date
comments have been received from MNR and MMAH. A Conservation Authority Staff Report
regarding the financing of this plan has been forwarded to the Board of Directors for consideration
as part of the 2004 budget deliberations.
A Scoping Exercise and Progress Report regarding the Watershed Plan will be completed before
year end.
Page -8-
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LSEMS III Progress Report
January - September 2003
. Web Based Communications Pilot Project
Activity Description
This provincial pilot project was initiated in 2002 and involved the development of an interactive
website to provide for the distribution of information and promotion of the existing LSEMS
program. As such, the project did not involve the development of any new science but the
packaging and presentation of all the. existing information. This includes water mass balance
estimates, distributed runoff models, information on surface water quality/quantity (historic, real-
time and predictive data), information on projects and programs. This project showcases a
watershed management program in Canadian context.
2003 Output/Product - as defined by the 2003 Workplan
The project will be launched in 2003 and updates will be determined through the Communications
Working Group. The LSEMS Website can be found at www.tsems.info
2003 Progress
The Conservation Authority undertook the development of the LSEMS website as a provincial pilot
project with $50,000 of funding from MOE and managed by MNR. A final report on the
development of the project was produced and is available from the Conservation Authority and
Conservation Ontario. The web site was launched in 2003 and continuous updates are completed
by the LSRCA. Check out website at wwwJsems.info
Urban Stormwater Management Strategies
Activity Description
Urban stormwater runoff is a significant contributor of
phosphorus to Lake Simcoe (approximately 27 T/y).
Efforts to reduce phosphorus loads from these existing
urban areas need to be implemented to achieve the
.phosphorus target. This involves developing urban
stormwater management strategies to identify
uncontrolled urban areas, opportunities for retrofits
and strategies for implementation. Stormwater
strategies have been developed for the municipalities
of Aurora, Newmarket, Uxbridge, part of Keswick, Schomberg, Cannington, Sunderland,
Beaverton and Sutton. Stormwater inventories have atso been conducted for the Town of
Bradford and City of Bame. Strategies are .pending for Bradford, Barrie and Orillia.
Page -9-
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LSEMS III Progress Report
January - September 2003
2003 Output/Product - as defined by the 2003 Workplan
In 2003, the LSRCA will continue to provide comments to municipalities regarding soil erosion and
sedimentation controls for construction activities.
It is proposed that stormwater inventories and mapping of urban storm-sewersheds be completed
for all the urban areas in 2003 and that implementation programs be developed in co-operation
with the municipalities in 2004. Opportunities for retrofits and funding will be linked closely with
the Total Phosphorus Management project.
2003 Progress
The Conservation Authority continues to focus on strategies for Barrie, Bradford and Orillia in
order that strategies for all urban communities can be completed by the end of 2003.
~
Page -10-
905'895' 1281
. 1.800.465.0437
. 905.853-5881
: iDfu@lsrca.on.ca
. wwwJsrca.on.ca
ayriew Parkway
82
aarltet, Ontario
lXl
Cellders In
Watershed
Health
November 6, 2003
Ms. Marilyn Pennycook
Clerk
Township of Oro-Medonte
Box 100
Oro, ON lOl 2XO
Oear Ms. Pennycook:
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10Y 1 2 2003
ORO-MEDONTE
TOWNSHIP _'
~<--l
On Friday, October 24th, 2003, the Authority's Board of Directors, at their Meeting No.
BOD-10-03 held at the Town of East Gwillimbury Municipal OffICes, passed the fonowing
resolution:
Moved by:
Seconded by:
BOO-03-147
N. Snutch
S. Pliakes
RESOLVED THAT Staff Report No. 58-03-
BOD regarding the Asian long-horned
Beetle infestation and its potential
implications for the lake Simcoe Region
Conservation Authority and its member
municipalities be received for information;
and
FURTHER THAT the report be forwarded
to the TRCA and watershed municipalities
for their information.
Attached is a copy of Staff Report No. 58-03-BOO.
Yours truly,
~-
O. Gayle Wood, CMM III
Chief Administrative Officerl
Secretary-Treasurer
Iglc
Staff Report No.
Page No.
File No.
Agenda Item No..
53-03-BOD
1 of 3
~c.. -~
10(d) BOD-10-03
TO
Board of Directors
FROM :
Graeme Davis
Manager, Forestry Programs and Services
DATE :
October 8, 2003
SUBJECT:
Asian Long-horned Beetle
THAT Staff Report No. 58 -03-BOD regarding
the Asian Long-horned'Beetle infestation and
its potential implications for the lake Simcge
Region ..conservation Authority and its
member municipalities be received for
information; ~nd
FURTHER THAT the report be forwarded to
the TRCA and watershed municipalities for
their information.
RECOMMENDATION:
Purpose of Staff Report: '
The purpose of this Staff Report is to provide an update on the Asian long-horned Beetle
infestation and provide a recommended course of action for the lSRCA and its member
municipalities. .
Backaround:
The Asian Long-horned Beetle {ALHB) is an invasive insect which is native to Asia and is
known to attack and kill healthy trees. This insect was first discovered in North America
in 1996 in New York, and subsequently in Chicago and. Seattle in 1998 an.d 2000. Millions
of dollars have been spent and thousands of trees eliminated in the eradication effort.
An ALHB infe.station was confirmed in Woodbridge, Ontario on September 8, 2003 by the
Canadian Food Inspection Agency {CFIA), which is the first confirmed infestation in
Canada.
Tree surveys in the ar.e,a have determined the central area of infestation to be in a primarily
industrial area roughly bordered by Hwy. 407, Hwy. 400, Finch Ave. W., and Milvan Drive
in Woodbridge and Toronto. As of September 29,2003, survey crews have found satellite
infestations in the Ansley Grove Road area of Woodbridge, Beechwood Cemetery, and in
the Thistletown area of Toronto. .
111
Staff Report No.
Page No.
File No.
Agenda Item No.
, .
.
58-03-80D
20f3
~<- -'j
10(d) 80D-10-"03
While the insect will not infest homes or workplaces and presents no threat to public
health, the beetle does pose a significant threat to Canada's trees and forests. The ALHB
has no natural controls in North America that would prevent its spread. The beetle prefers
hardwood trees, especially maple and horsechestnut, and kills trees when their larvae feed.
within tree trunks and limbs, causing them to die. To oontrol and eradtcate the ALHB all
. infested plant material must be destroyed by chipping and <::omposting.
The CFIA is the lead agency responsible for the control and eradication of this pest,
however assistance has been forthcoming from the City of Vaughan, the City of Toronto
and other federal, provincial and municipal partners. The Region of York has offered to
. provide a co-ordination role for municipal staff who would be able to assist with the survey
work.
Impact on Authority Policy:
The LSRCA strives to protect and enhance the forest resource of the watershed due to the
key role that forest cover plays in watershed health. As such, efforts to erac;licate this
destructive insect should be supported by all means available.
Impact on Authority Finances:
To date, approximately 5 man days of labour has been provided to assist with the survey
efforts. Further requests may be made for LSRCA staff to assist with the more detailed
follow-up surveys which ~iII follow once the total infestation area is determined.
Summary & Recommendations:
Most of the LSRCA watershed's broadleaf trees are sU9Ceptible to attack from the Asian
Long-horned Beetle. This, combined with the ability to kill healthy trees and the fact that
there are no natural predators, would result in devastating consequences if the ALHB is
not contained and eradicated. Compensation, if approved by the Minister, would-be limited
to costs related to removal and -disposal of trees ordered destroyed by the CF1A. No
federal compensation. will be forthcoming to assist affected property owners for
replacement costs, lost markets, loss of income ordecreases in land value. Further, direct
soonomic impacts will be minimal in comparison to the ecological impacts associated with
the loss of a significant portion of the hardwood forests of the w~tershed.
112
Staff Report No.
Page No.
File No.
Agenda Item No.
58-03-BOD
30f3
~(-y
10(d) BOD-10-03
It is recommended that, although the LSRCA and most municipal partners are outside of
the infected area, contributions to the containment of the ALHB should include:
1.
Additional staff may still be' required to assist with the surveying effort.
Contributions should be co-ordinated through the Region .of York by contacting
Carole Russell at (905)895-1200 ext. 5206 or Bessie Mallia at ext. 5201. Contact
should be made by each Friday at noon with the following weeks commitment of
staff.
*
2. Parks, works, roads, or other staff who are in the field should be aware of the signs
and symptoms of a tree attacked by the ALHB and be familiar with its appearance.
Information on the beetle, status of the situation and a comprehensive Q&A is
available at www.inspection.gc.ca
3. Public enquiries should be directed tb the CFIA hotline at 1-800-442-2342. All
media enquiries should be directed to the CFIA media relations line at 416-665-
5040.
4. As the Canadian Food Inspection Agency has the primary responsibility for
containment and eradication efforts, letters of concern should be directed to local
MP's and appropriate federal ministers to ensure that adequate resources are
directed to contain this potentially devastating insect.
Prepared by: . 4-
G. Davis
Manager',. Forestry Programs and
Services
v
Recommended by: fJ .ir~J Q
D. Gayle Wood, CMM III
Chief Administrative Officerl
Secretary-Treasurer
Attachments:
1. CFIA Asian Long-horned BeeUe Update
S:\GeorginaC\BOD Agenda ltems\S8-G3-BOD Asian_Beetlc.wpd
113
....
c;
Pest Alert · Avertissement ph~osanitaire
___I ,o.u.cu I f"UUU
Inspection Agency
I'\~CIII;t: l;i:1I Ii:1UICIIlIt:
d'inspection des aliments
Signs of Attack on Trees
. Exit holes in bark, 1 cm across:
. Oval wo s on bark
cr-eate
oftenJ
Sawd
jDescription
'j. .
; . Corps noir brillant (de 2 a 3,5 em)
orne de points blancs.
.. Longues antennes annelees de noir
et de blanc.
Signes d'infestation
. Trous dans I' ecorce {1 cm de
diametre)
. Blessures .ovales sur I'ecor.c.e
(sites de pontes) laissant souv.ent
s'ecouler la seve.
. Presence de sciure grossiere sur
h~s branches et a la base de I' arbre
indiquant la presence de laNes
dans I' arbre.
Preferred Trees
[rabies. Peupliers . Saules . Bouleaux
Ormes . Frenes . Marronniers
Description
. Shiny black body (2 to 3.5 em)
with white spots.
. Long antennae with black and
white bands.
.n ,~""O:";-:'::''';.-';--:!i..~' ~'l-.. ~ ~:. ::...:..~-~:::.i~~".:;;f-t:t:".,ti-~1j:-~:';~_'''.~~:'''''''': "_.J-:-,~,,')'':~~f~.~':.~~.1'''',~,.~, .; ~ ~... .~'.' - ~ . .
aenott An SI,mgftG'C"~"";":.:~~;,J-.-t;,:-:.,,:1::I'!. ",' ._,f';:~,,~,:~ !;;:..':,:'; Signalez toute observation
~ ---:'-:-_~~~'d,.r:!,,\:-.~ii: ,;~,-,,".._.~t~~~:~ri!_~:":"'i"-.i:-;:>:,~:">(f~~::::'i:: .: ~:~. >~:-~~:;;~~~~-.' :.~ c. . ". -- ,:... .... - . . '- .
PhotoC,edilS;CFIA Ottawa. Cr6dits phoIographiques; ACIA Onawa
P0326-03
www.inspection.gc.ca
Cana<1#:
"\
1-+1
Canadian Food
Inspection Agency
Agence canadienne
d'inspection des aliments
ASIAN LONGHORNED BEETLE
LATEST INFORMATION
September 29,2003
~L-t.Q 4
An Asian Longhorned Beetle (ALHB) was discovered in Woodbridge, Ontario on September 4, 2003, by a
member of the public. The sample was collected by the Canadian Food Inspection Agency (CFIA) and
positively identified by the CFIA's Centre of Plant Quarantine Pests .on September 8, 2003.
r
'.
CFIA staff surveyed the area: where the beetle was found and discovered trees that had be.en attacked by the
ALHB. This is the first find of ALHB infesting trees in Canada. The beetle is native to Asia and was likely
introduced into Canada through wood packaging used.in shipping. .
While the insect will not infest homes or workplaces and presents no threat to public health, the beetle does pose
significant threat to Canada's trees and forests. The ALHBhas no natural controls in North America that
would prevent its spread. The beetle prefers hardwood trees, especially maple and horsechestnut; and kills trees
when their larvae feed within tree trunks and limbs, causing them to die. .
The CFIA is implementing an aggressive campaign to control and eradicate this unwanted pest with the full .
cooperation of the City of Vaughan, the City of Toronto and other federal, provincial and municipal partners. All
material from infested or neighbouring host trees must be destroyed to eliminate the risk of ALHB spreading to
uninfested U:ees. . .
ALHB SURVEY UPDATE
Tree surveys in the area have determined the central area of infestation to be in a primarily industrial area
roughly bordered by Hwy. 407, Hwy: 400, Finch Ave. W., and Milvan Drive in Woodbridge and Toronto.
As of September 29,2003, survey crews have found satellite infestations in the Ansley Grove Road area of
Woodbridge, Beechwood Cemetery, and in the Thistletown area of Toronto.
Over 4000 hectares have been surveyed, as of September 29,2003. Approximately 5.50 hecta:res are surveyed
by ground crews and tree climbing teams per day. Approximately 60% ofthe125 square kilometre survey zone
has been completed to date. Please visit the survev map to see th~ survey area.
YOU CAN HELP
To reduce the risk of spreading the beetle, residents and hired landscape maintenance companies or property
management companies are asked to Dot move any tree materials (including nursery stock, firewood, and .
fallen or pruned branches) from the infested area.
Anyone who. finds a beetle, or sees signs .of infestation, should contact the CFIA' s toll-free line at 1-800-442-
2342. Do not remove a beetle from the area.
For more information about ALHB, including pictures of the insect and signs of infested
trees, please visit the CFIA website at www.inspection.2c.ca.
We will continue to provid,e updates as new information becomes available.
Canada
115
J~
( 'or 1 0 2003
i ORO.I.C:QOII
L TO ...Ji;SRIP Tar 8
..TE: September 11, 2003 LOCATION: Midland Public Library Boardroom ~--
tESENT: B. Playter, G.A. Walker, L. LaPlume, D. Moore, A. Wilkes, A. Campbell, K. Stewart
~SENT: R. Allard, J. Swick
~AFF: B. Molesworth, CEO
'EM
1#
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\it\.-\
MIDLAND PUBLIC LIBRARY BOARD MEETING
ISSUE
ACTION
Call to. order
Mr. Playter called the meeting to order and welcomed members back trom
summer break.
Approval of the agenda
Mr. Playter asked for additions to the agenda.
Additions:
4.2 Alarms and Lights
4.6 Professional Committees and Associations
8.3 Advertising
Moved by: D. Moore
Seconded by: A. Campbell
That the agenda be approved as amended.
CARRIED
3. Approval of the minutes of the previous meeting
Moved by: D. Moore
Seconded by A. Campbell
That the minutes of the Board meeting held on June 12,2003 be approved.
CARRIED
4. Business arising from the minutes
4.1 Trillium Application - October Announcement
B. Molesworth reported that his information was that the announcements
would be made during Libraries' Week, which is the week of October
20 to 25.
4.2 Nortb Stairs and Painting - Alarms and Lights
The concrete was poured today and the railings installed. Form work
and final finishing to be done Monday. The painting ofthe second floor
and stair well is to start on Oct. 6 and will probably take a week or "So.
Both of these projects are expected to be completed well under budget.
Bill reported that on the Thursday of the blackout, he had surveyed the
..
MIDLAND PUBLIC LmRARY BOARD MEETING
~d. - ~
Page 2 of8
ATE: September 11, 2003
LOCATION: Midland Public Library Boardroom
rEM
#
ISSUE
ACTION
Business Arising continued
exit lights and emergency lighting and discovered them to be inadequate.
An inspection revealed that about half the exit lights have no battery
power so when the power goes off, they go out. Several of the
emergency lights have too many bulbs on a battery which means they
start dim and go out very quickly. As well, they are badly placed to give
light when it is needed. Huronia Alarms estimated approx. $4,000.00,
plus taxes, to meet current standards. Mr. Playter suggested the surplus
in the other items might be put to this. Bill said he had spoken to the
Treasurer and if the Board made the case to Council she felt there would
be no problem as long as it stayed within the overall budget.
Moved by: A Campbell
Seconded by: A. Wilkes
That in the event of surplus in Capital Accounts, seek to expend, on emergency
lighting & exits, with approval of Council. CARRIED
4.3 CompuSolve (Internet)
CompuSolve Internet account is still being discussed with
Shawn Berriault and payment is now being made on a quarterly
basis so we can cancel account, when possible.
4.4 Heritage Collection
Heritage Collections are now moved and CEO's office relocated.
Independent survey indicates collection is quite valuable as well as
useful and has potentia] to be an attraction to historians and researchers.
The books need to be re-catalogued and entered in the OP AC which will
be expensive. The Friends have indicated a willingness to participate
financially but cannot afford to do it all so Bill is still looking for
alternate funding sources. Many of the books are not of an historical
nature and Bill has had volunteers making a list of the titles with the idea
that they might be worth something to other institutions and a source of
funds for the maintenance or enhancement of the core collection.
The volunteers are back in school so that project has slowed a bit.
,'"
MIDLAND PUBLIC LIBRARY BOARD MEETING
~J-3
Page 3 or8
~ TE: September 11, 2003
LOCA TION: Midland Public Library Boardroom
'EM
If.
ISSUE
ACTION
Business Arising continued
4.5 Building Value Together
The consultant's study on implementation of the BVT report is going
ahead even though the total amount hoped for was not forthcoming fTom
individual Libraries. Some areas may not be examined in as much detail
as originalJy proposed.
4.6 County of 'Simcoe Library Co-operative
Professional Com mitteesl Associations
The revised terms of reference for the Simcoe County Library were
approved over the summer and work has started on implementing some
of them. At the Chief Librarian's of Simcoe County meeting on the
10tb of Sept. a committee was struck to oversee the process and ensure
that what is being done meets the expectations and that terms are defined
consistently. Bill is on the committee. Bill asked the Board if they had
any guidance or suggestions as to levels of commitment to such
committees or organizations outside Midland, such as the AMPLO
group or Professional groups. The consensus of the Board was that it
would fall to his judgement what he could manage and what would be
relevant to the experience here. Workshops and training are valuable for
all staff and should be encouraged.
5. Approval of the accounts
Mr. Campbell submitted accounts for June, July and August to a total of
$39,549.29. Mr. Playter said he was still concerned that the Hydro account
was so late in being posted that it gave an inaccurate picture of the year to date.
Ms. Walker asked if it was large amounts arriving as a surprise or just the not
knowing that was the problem. Mr. Moore said this was a wide ranging
problem and suggested reading our own meter and k-eeping track of estimated
expenditures regularly. It is prudent to be watchful. He agreed that with
current technology it should be easier to read and enter account information
and produce bills more quickJy and suggested that the Board continue to harass
the PUC.
Moved by: A Campbell
Seconded by: D. Moore
That the accounts for June, July and August totalling, $15,229.66, $17,839.50
and $6,480.13 respectively, be approved. CARRIED
MIDLAND PUBLIC LIBRARY BOARD MEETING
[)A TE: September 11, 2003
LOCATION: Midland Public Library Boardroom
\o<l-,-\
Page 4 of 8
[TEM
#
5. Reports of Board Committees
ISSUE
ACTION
6.1 Finance Committee - Art Campbell, Chairman
Mr. Campbell distributed copies of expenditures to the end of August.
He reported expenditures at 64% which was in line with the time of year.
Some accounts were strained, but overall, well in line. Mr. LaPlume
asked about overtime and Bill said that was mostly spent over the
summer. Ms. Wilkes asked about Health and Safety and Bill reported
that WHMIS training, which several staff were obliged to take this year,
is now being charged for, which was not expected. Mr. Playter
commented that the grant ftom the Province is not received. Bill
reported that distribution of the survey was very late this year so
distribution of funds was expected to be delayed. He had no idea how
long, but would enquire.
6.2 Strategic Planning Committee - Survey Response - Next
Ken Haycock's CD's 'Redefining Boards'
Bill reported receipt of the first tabulation of the questionnaire and
mentioned several highlights. There is a very high rate of user
satisfaction with the Library as a whole and staff in particular, and not
a lot of complaint about lack of materials or hours etc. It seems that
Midland Public Library is doing an excellent job of providing traditional
library service. The question is how to broaden that service without
affecting current services and disappointing current users. Mr. Moore
asked if younger users, presumably in the reference department, were
representoo. BiU replied that each floor had had copies to distribute.
Mr. Playter asked what next? Ms. Stewart replied the plan had been
focus groups, especially of segments of the population not reached by
the questionnaire, esp. non-users, but that expenses so far had spoken
for the $1,000.00 approved by the Board in June. Mr. Playter suggested
the sub-committee meet and bring a recommendation forward. Bill
mentioned there was a CD produced by Ken Haycock, a recognized
Library consultant, that would lead a Board through a discussion of new
directions. If interested, the Board can borrow a copy ftom the County
Library.
MIDLAND PUBLIC LffiRARY BOARD MEETING
ATE: September 11, 2003
LOCA TION: Midland Public Library Boardroom
~d-5
PageS of8
rEM
#
ISSUE
ACTION
Reports of Board Committees continued
6.3 Fund Raising Committee - Gwen Anne Walker, Chairman
Ms. Walker said there had been a meeting on Tuesday. The Book Sale
was very successful, over $2,500.00 raised. Cash on hand totals
$10,315.18. A copy of a second newsletter was distributed and some
suggestions made. A membership form is included and more members
are hoped for. There was some discussion about whether a specific
amount should be suggested and it was decided it should read 'for as
little as $10.00, you can be a member'.
7 New business
7.1 Pay Review - Management/Clerical & Technical Support
Bill read a memo from Fred Flood regarding a proposed pay r~view for
non-bargaining clerical and support staff. A similar review had been
conducted for management and changes made. If Library staff are to be
included, the Board, as employer, should be proactive on the matter with
the town. Bill distributed a discussion paper. Ms. Walker said she had
been on Council during a similar exercise and there were a lot of
surprises - people were more often than expected found to be doing mon
or less than expected and the exercise had made staff happy to see the
review done and to be paid more appropriately. She said circumstances
change and a new review will address that. Mr. LaPlume ask~d if pay
equity was a problem and Mr. Moore said no, that the basic inequities
had been resolved but that job descriptions do change and rates of work
(for instance the Library's circulation is increasing while staffing has
declined) also change. Bill thought pay equity was one thing and pay
review against different jurisdictions was another. Mr. Moore said the
recent management review had discovered huge inequiti~s, with people
being very undervalued which lead to either discontent or to resignations.
It is better, he said, to pay the valued ones what they deserve rather than
have them leave and then have to raise salaries anyway to attract new
candidates. Ms. Wilkes moved the Board direct the CEO to pursue the
staffs' participation in the proposed pay review.
Moved by: A. Wilkes
Seconded by: G.A Walker
That the Board direct CEO to pursue Staff's participation in proposed pay
review.
Carried unanimously.
CARRIED
MIDLAND PUBLIC LIBRARY BOARD MEETING
ATE: September 11, 2003
LOCATION: Midland Public Library Boardroom
~d-lo
Page 6 of8
rEM
#
ISSUE
;ot
New Business continued
ACTION
..
7.2 C.E.O. Evaluation
Mr. Playter reported that the CEO's period of probation expires on
October 14th and that this would trigger changes. A review of
performance is required and he sought the Board's direction as to
process. For annual evaluations of previous CEO's he had sought input
trom the Board and from Fred Flood regarding performance at
Department Head level and discussed the results with the incumbent.
Mr. Moore asked if there was a set of questions. Bill produced a
previously used questionnaire and Mr. Moore agreed they were useful,
though there were many he could not answer because he had no
information. Mr. LaPlume suggested adding comments as desired,
especially as he agreed with Mr. Moore that many specific questions
may have to be left unanswered. Ms. Wilkes agreed that anecdotal input
would help. Bill will mail out copies of the questionnaire.
Moved by: D. Moore
Seconded by: L. LaPlume
That the Board appoint the Chair and Vice Chair to receive the questionnaires
and meet with the CEO for evaluation.
7.3 Trustee's Termsrrrustee's OrientationtI'rustee's Council
Bill said that with the potential for new members he wondered if the
Board wanted to obtain more Trustees' Kits. He noted that they had
been used previously and that they were being edited for the new terms.
Mr. Moore said he felt the kits were daunting and had never read most
of his and doubted that most trustees had. He said he had seen material
prepared by the OLA for the OMA conference and it was brief and to
the point. Material like that would be useful and a new trustee might
actually read it. He added that if members wanted to serve another
term, it was time to submit a letter seeking re-appointment.
Bill wondered about the SOLS' Trustees' Councils - he had received
information on them and knew the Board did not have a representative.
Ms. Walker said she had tried and found that nothing much comes of it.
Meetings were unproductive, or cancelled without notification, and she
had rapidly lost interest.
CARRIED
, 'tfI
MIDLAND PUBLIC LffiRARY BOARD MEETING
ATE: September 11, 2003
LOCA TION: Midland Public Library Boardroom
\od.-~
Page 7 of8
rEM
#
ISSUE
ACTION
. .
New Business continued
7.4 Library's WeeklRichard B. Wright (Reception?)
Bill reported that Richard B. Wright would be presenting a short reading
at the Library on the 25th of October as part of Libraries' Week and
Midland's 125th celebrations. He had nominated Mr. Wright as the
Library's recipient of the 125th medallion and had discussed with
individual members of the Board who should be nominated for the
Board's medallion. The Board had discussed, several times, that Rita
Smith was deserving of some recognition and Mr. LaPlume had made
an individual argument on her behalf. Bill wondered if the Board would
consider her nomination.
Moved by: D. Moore
Seconded by: L. LaPlume
That the Board nominate Rita Smith as its recipient of the 125th medallion.
Bill suggested the medallions be presented as part of the reading and
wondered if there should be a reception after.
Moved by: K. Stewart
Seconded by: D. Moore
That the Board sponsor a reception for R.B. Wright after reading on October
25th, 2003.
8 Information
8.1 Chief Librarian's Report
The report was reviewed. Bill added that he had been introduced to
David Staines who has extensive contacts in Canadian literary circles
and who had agreed to help attract other authors to read here. He had
discussed the idea with the Friends and they were prepared to assist
with expenses of such readings.
CARRIED
CARRIED
MIDLAND PUBLIC LIBRARY BOARD MEETING
tATE: September 11, 2003
LOCATION: Midland Public Library Boardroom
TEM
#
:. Information continued
ISSUE
8.2 Correspondence - HGR re Culbert estate
Mr. Lawrence Halliday
Mr. Moore declared a conflict of interest and absented himself ftom the
meeting. Bill read the letter declaring the closing of the file and the
forwarding of a final cheque ftom the estate in the amount of $3,707.30.
This has been deposited in the Reserve account which now totals
$47,075.49. Mr. Moore returned.
A letter ftom Mr. Lawrence Halliday was circulated. Some discussion
ensued about the merits of sharing resources and the process.
A letter of reply wilJ be drafted for Mr. Playter's signature.
8.3 Other information - Advertising
Bill said he had received several offers to run paid advertising in
newspapers and on radio and had been consistently saying no, as the
budget, in his opinion, was better spent elsewhere. He asked if there
were any other opinions but the consensus was advertising was available
cheaply or for free if pursued properly.
9. Adjournment
Moved by: A Wilkes
That the meeting be adjourned at 9:40 p.m.
...
Chairman of the Boar
."
.
~d. -~
Page 8 of8
ACTION
Ministry of Tourism and
Recreation
Ontario Travel Information
Centre
21 Molson Park Drive East
Barrie ON L4N 9A9
Tel.: (705) 725-7280
Fax: (705) 725-7285
Ministere du Tourisme et des
Loisirs
Centre d'information touristique
de l'Ontario
21. promenade Molson Park.est
Barrie ON L4N 9A9
Tel.: (705) 725-7280
Telae. : (705) 725-7285
~ Ontario
~~
-~~
ti.,..',.:--.."""":". ". '"
11'-:-::-' - -
October 30, 2003
: l
~~,-> . f
Debbie Micks
Box 100
148 Line 7 South
Oro, ON
LOL 2XO
OCT 3 1 2003 "
ORa-Me
~"'E
-
,.
Dear Debbie,
Thank you for participating in our Fall Colour Progression Reporting Program. As the
contact for the BarrielHuronia area, you provided us with timely information that is a
very valuable part of our written and broadcast Fall Colour Reports.
Your input was a great source of information for the media, the travel counsellors at the
Ontario Travel Information Centres across the province, the 'COunsellors at 1-800-
ONTARIO and on our Ministry's website at www.ontariotravel.net. We receive hundreds
of fall colour inquiries.
Each year the Fall Colour Progression Report becomes more popular with the media and
travelling public. Thanks for contributing to its success.
~~
Jack Lynch
Travel Promotion Officer
~1h4-
and
Meribeth Hart
Travel Counsellor
November 3, 2003
lIrf 20 Rose Street
Barrie, Ontario
L4M 2T2
CRIME Simcoe
Dufferin
SMPPERS
A Non-Profit Corporation
Telephone: (705) 726-2237
Fax: (705) 726-3067
Township of Oro-Medonte
P.O. Box 100
Oro, Ontario
LOL 2XO
RE: January is "Crime Stoppers Month"
Dear'Mayor and Council Members:
We need your help in our continuing effect to promote Crime Stoppers in your community and it would be
greatly appreciated if you would recognize CRIME STOPPERS by presenting a motion to declare or proclaim
January as "Crime Stoppers Month" in your community. Please advise if your town or township will be issuing
a proclamation as an official media launch will take place in early January.
CRIME STOPPERS of Simcoe-Dufferin-Muskoka was established in January 1987 as an incorporated non-
profit charitable organization. The program is operated by a volunteer Board of Directors, who oversees all
phases of the program.
CRIME STOPPERS is not a Police program or funded by the government, but relies on monies generously
donated by the private sector, service groups and the Board of Directors through fundraising activities in order
to serve the public and carry out its mandate.
CRIME STOPPERS mandate is to assist the Police in solving crimes thereby making our communities and
schools safer. Through the media, the public is encouraged to call a province wide toll free number with any
information about a crime that has occurred or is about to occur. Ifthe information provided solves or prevents
a crime, the caller is eligible for a cash reward, with payment made through a code system that ensures
anonymity .
Anonymous calls to CRIME STOPPERS of Simcoe-Dufferin-Muskoka have assisted the Police and other
investigative agencies in making 2,754 arrests, recovering stolen property valued at $7,419,536.00 and seizing
$24,503,111.00 in illegal drugs. For this information, Crime Stoppers has paid $208,640.00 in cash rewards.
Thank you for your support.
~~/~~
Ron S. Gilbert
President
WE PAY CASH FOR TIPS... 1 800222-8477
ONTARIO FEDERATION
OF,I\NGLERS-AND -HUNTERS
(:
-~.m'\I.I1I1\
Ontario Conser,'anon Centl'e
P.O. Box 2800, 4601 Guthrie Drive
Peterborough, Ontario K9J 8L5
... __ "'l;z_'.;~__-,,~>:,-
~;;~'.~- -~ _.~--
~-
Phone (705) 748-6324 Fax (705) 748-9577
Website: www.ofah.org
E-mail address: ofah@ofah.org
OFAHFILE: 401-5
October 3, 2003
Marilyn Pennycook
Township of Oro-Medonte
P.O. Box 100
Oro, Ontario
LOL 2XO
~...
IlcCENEi)
OCT 0 8 2tWJs ~ - \
O#1.Q..MElJON
~
On June 17. 2003, the Ontario Federation of Anglers and Hunters,
(O.F.A.H.), sent a letter and motion to your Council on behalf of our
80,000 members and 645 member clubs regarding the National Firearms
Registry .
To date, over 170 municipalities across Ontario have approved the
motion and forwarded a copy of their resolution to the Solicitor General
and the Minister of Justice in Ottawa.
We have taken the liberty of enclosing a copy of the original letter and
the motion, and would respectfully ask that you bring these to the
attention of Council at your earliest opportunity.
We greatly appreciate your assistance in this matter.
Yours in Conservation,
~~
Greg Farrant
Government Relations &
Communications Manager
GF/jb
Encl.
cc: O.F.A.H. Board of Directors
M. Reader,D.F.A.H. Executive Director
ONTA.RIO FEDERATION
""1ii:
CONSERVATION PLEDGE
I give my pledge. as a Canadian. 10 save and faithfully defend from waste. the nalul8ll&SOUrces of my Country - its soils and minerals, its air, water, forests. and Wildlife,
OFAHFTI..E: 401-5
June 17, 2003
\.o~ - ~
Marilyn Pennycook
Township of Oro-Medonte
P.O. Box 100
Oro, Ontario
LOL 2XO
On December 5, 1995, Bill C-68, the federal government's gun control legislation received Royal Assent.
The bill introduced a new fir~artns licensing system, a firearms registratiot:l sY$tem for l(lng guns (rifles
and shotguns), and increased fines and penalties for violations of the Act.
While many groups in the outdoor community were originally opposed to the bill, it is the provision for a
national firearms registry for long guns that has caused a major upheaval in the broader community and in
Parliament. As of this writing, eight provinces, three territories, dozens of police associations and police
chiefs across Canada, the Ontario Federation of Anglers and Hunters, the National Coalition of Provincial
and Territorial Wildlife Federations, farmers, ranchers, the Canadian Taxpayers Federation, and Members
of Parliament from all parties have condemned the national long gun registry and the horrific costs
associated with it.
According to the federal government. the national long ~n re~strv would cost Canadian taxpayers no
more than $2 million. However, the December 2002 report by Canada's Auditor General contained a
scathing indictment of the government's financial mismanagement of the system, which has cost $1
billion to date. According: to the Justice Department's own consultant. the system will cost an
additional $541 million before it is fully implemented and the Canadian Taxpayers Federation has
recentlv calculated the cost to be closer to $2 billion. This does not include the cost of operating the
system once fully implemented, nor does it take into account the associated costs borne by other
government departments.
To put this into perspective, the money expended on the fireanns registry for long guns, which does not
work, could have funded 10,000 to 20,000 more police officers on the streets of Canadian cities; paid to
have an MRI in :every. hospital and coriununity across Canada; been used to fund Inajo:rimpr()vements to
public transit in towns or cities across the country; or flowed to municipalities to repair or enhance
sewers, water treatment facilities, roads and bridges.
Over the past few weeks, six provinces have announced that they will not assist the federal government in
making criminals out of otherwise law-abiding, regulated, licensed long gun owners, and will not
prosecute for the nonregistration of long guns. Police chiefs from across Canada, including Toronto
Police Chief, Julian Footino, have stated emphatically that the system does not work and will not help
them solve crimes. Chief Footino has also noted that, at a time when greater threats to public safety in our
communities exist, the government's defense of the firearms registry is suspect.
.....2
ONT4tuQ fEI)E1lA.T\ON
~
CONSERVATION PLEDGE
I give my pledge. as a Canadian, to save and faithfully defend from waste, the natural resources of my Counlly - its soils and minerals, its air. water, fore$ts, and wildlife,
ONTARIO FEDERATION OF ANGLERS AND HUNTERS
June 17, 2003
Page Two
~~-3
...
The Ontario Federation of Anglers and Hunters (O.F.A.H.), our 80,000 members and 645 affiliated clubs
across Ontario support the mandatory licensing of fIreanns owners, and increased fmes and mandatory
penalties for the use of a fIreann in the commission of a crime. Equally, we strongly support the
provincial and territorial governments across Canada that oppose the registration of long guns and are
appalled at the waste of taxpayers' money that could have been better spent.
Attached, please find a copy of a motion, which we respectfully ask that you put before your Council for
consideration. If your Council votes in support of the motion, please forward a copy to the Honourable
Wayne Easter, Solicitor General of Canada, the Honourable Martin Cauchon, Justice Minister and
Attorney General of Canada, and the O.F.A.H.
We would appreciate your consideration of this motion.
Yours in Conservation,
~..
. . . ".'
. . ., ", .
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. . . , .",
~."...,:...,........",..:..,
. . . '. .
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. ' " . ;. -' '.
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,. .
Greg Farrant
Government Relations &
Communications Manager
GF/jb
Attach.
cc: O.F.A.H. Board of Directors
Michael A. Reader, O.F.A.H. Executive Director
..~".
MOTION
\s,% - y
~
.
TO THE HOUSE OF COMMONS IN PARLIAMENT ASSEMBLED
We, the undersigned, elected representatives of the Township of Oro-Medonte, in the Province of
Ontario, draw the attention of the House to the following:
THAT, the federal government committed to the taxpayers of Canada that the National Firearms Registry
for long guns under Bill C-68 would cost no more than $2 million dollars;
THAT, the Auditor General's Report submitted to Parliament on December 3,2002 detennined that the
minimum cost of the federal firearms registry for long guns will exceed $1 billion dollars; that a recent
administrative review by a consultant for the Justice Department verified that the gun registry will cost an
additional $541 million before being fully implemented, and another $1 billion to operate; and that these
spending estimates do not include the cost of associated programs;
THAT, the Canadian Taxpayers Federation has recently announced that they believe that the firearms
registry for long guns will cost the taxpayers of Canada at least $2 billion;
THAT, the Auditor General of Canada detennined that the Justice Department has consistently failed to
provide both the Members of Parliament and the Auditor General with accurate information regarding
cost overruns of the registry;
THA T, the government has failed to provide any conclusive or verifiable evidence that the registration of
long guns is preventing crime or keeping guns out of the hands of criminals;
THAT, the money spent on the firearms registry for long guns would have provided MRI's for every
hospital in Canada, or provided for the hiring of at least 10,000 police officers;
THAT, municipalities across Canada are in dire need of funding assistance to assist with the provision of
local services including public transit, the maintenance of local infrastructure such as roads, bridges,
sewers, hospitals, and local law enforcement;
THAT, eight Provinces,. three Territories, police associations, police chiefs and police officers across
Canada have withdrawn their support of the firearms registry for long guns; five recent public opinion
polls have demonstrated that a majority of Canadian taxpayers support the abolition of the firearms
registry in favor of spending on other national priorities; and that six provinces are refusing to prosecute
charges associated with the firearms registrj;
THEREFORE, as elected representatives of the Township of Oro-Medonte, we call upon Parliament to
retain the licensing component of Bill C-68; to strengthen the sentencing and penalties associated with the
use of a firearm in the commission of a crime; and abolish the unworkable national firearms registry for
long guns and redirect the tax dollars being spent on the registry to programs in support of municipal
infrastructure, health care, education, and local law enforcement.
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Dear T\lf.aYQt and Councillors of ()ro-T'v1eaonte:
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your attention a matter \ve fed is of the upmost importance. A residence:
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unused vehicles in the'ir yard, as "\:vell as an enonnous amount of garbage" \Ve
as residents and taxpayers should not have to look at this mess on a daily
h<{<;;ls Vip t-;"'",l t1,.:.t .r ;" fhp .......1 n~\rtl,'hl:.p\' ."P';;~P') Il",.!'hl'1:hr to' ""nclI""" r'll<::>!- .~1-.... 11.le~;,;;
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The Corporation of the
County of
Simcoe
(70S) 726-9300 Fax: (70S) 726-3991 ~ j -I
Beeton Area (905) 729-2294 /
::J~V
October 28, 2003
Administration Centre
1110 Highway 26
Midhurst, Ontario LOL IXO
CLERK'S OFFICE
Telephone Extension 246
Ms. Marilyn Pennycook
Clerk,
Township of Oro-Medonte,
Box 100,
Oro, ON
LOL 2XO
) RECEIVED
, OCT 3 1 2003
( ORD-lAEDoNTc
to_SHIP
Dear Ms. Pennycook:
Please be advised that as a result of the July 16, 2003 request from the Township,
Simcoe County Council at its meeting of October 28, 2003, passed the following
resolution:
"THAT the request from Oro-Medonte Township to look at speed limits and zones along
County Road 22 and County Road 93 in the Village of Craighurst be received;
AND THAT the existing 60 km/hr speed limits be maintained, but the speed zones be
extended 100 metres to the east and 250 metres to the west along County Road 22;
AND THAT the necessary by-law be presented to County Council."
In addition By-law No. 4966 was enacted to implement the quoted resolution.
Should you have any questions, please do not hesitate to contact this office.
Yours truly,
~.vf';?5-
Glen R. Knox,
County Clerk.
c>
GK:pk
~I~ -d
TOWNSHIP OF ORO-MEDONTE
REPORT
~T. REPORT NO.: TO: COMMITTEE OF THE PREP ARED BY:
2003.()6 WHOLE Jerry Ball
.
SUBJECT: DEPARTMENT:
'UNCIL:
Speed Limit Reduction .. Public Works
OF W.: Craighurst Area
DATE:
)TION #: June 5, 2003
"TE: R. M. FILE NO.:
T08..12728
;orrespondence has been received from Mr. Rod Harris (attached) soliciting Council to support a
letition for County Council to consider reducing the speed limit along County Road #93 and County
~oad #22 within the Craighurst area. In the County's Official Plan, County Road #93 is classified as
i primary arterial road, which provides a connecting route between the City of Barrie and
:3enetanguishene/Midland. County Road # 22 is also classified as a primary arterial road, east and
Nest of the hamlet of Craighurst. Through the centre of the hamlet, County Road # 22 is classified as
~ secondary arterial road (due to the 20.0 metre R.O.W. width), which is an east/west connecting
route that extends from King's Highway #12, just north of Orillia, to King's Highway #26.
Traffic counts were provided by the County of Simcoe in 1999 for both roads as part of the
Township's "Craighurst Secondary Study Plan", but the Study would not reflect true traffic volumes for
2003.
As growth and traffic movement in the Craighurst area has increased substantially over the past four
years, it is recommended that Council petition the County of Simcoe to examine 'Changes to the
present 'Speed limits and zones in the community of Craighurst.
rHA T this report be received and adopted.
rHAT Council petition the County of Simcoe to examine changes to existing speed limits and
wnes on County Road #93 and County Road #22, within the community of Craighurst.
rHAT the correspondence from Mr. Rod Harris be forwarded to the Simcoe County Engineering
Department for a response to any action regarding this matter.
19 ~ ~3
-
.
:ipectfully submitted,
';
~
ry Ball
L1:J-A (A A_^-
~.O. COMMENTS:
,A.O.:
vi
DEPT. HEAD:
...
May 1, 2003
~f~ _ ~
Township of Ora-Medonte
148 Line 7 South
Oro, Ontario
lOl1XO
Attn; Mayor and Members of Council
RE; Speed limit in Craighurst
ladies and Gentlemen:
On behalf of concerned citizens within the Hamlet of Craig hurst, I am writing to
solicit the support of Ora-Medonte Township Council in petitioning the County of
Simcoe to examine changes to the speed limits and zones in our community.
late last year a petition was circulated and signed by over 50 concerned citizens.
The petition respectfully requests the following;
1) the speed limit in the community be reduced from the present 60 km/hr to
50 km/hr
2) the reduced speed limit zone be extended at least 500 metres in all
directions to insure that motorists have adequate space to reduce their
speed from the approaching 80 km/hr zones
3) that additional, clear, and highly visible signage being installed to make
certain motorists are aware that they are entering a reduced speed zone
consistent with a residential area
4) that the area be designated a " Community Safety Zone" with the
associated increased traffic signs
5) that the use of engine exhaust ( " Jake" ) brakes be prohibited by By-law
within the village limits.
6) That the OPP designate frequent and regular traffic enforcement
campaigns in the area to curtail the current unsafe conditions that exist
due to speeding, unsafe passing, and racing.
The reasons for this request are many and clearly logical and while no-one
denies that County Road 93 and County Road 22 are important traffic arteries,
the residents of the community should be afforded the right to safe pedestrian
traffic and quiet enjoyment of their property.
Craighurst Speed limit reduction
As indicated by planning studies, Craighurst has been identified. as an area of
potential growth. This, coupled with the commercial growth in the Village core, all
result in increased pedestrian traffic ( environmentally beneficial as well ). In
addition, as a residential community, many of the homes along these corridors
are occupied by children and pets who are threatened by the uncontrolled
speeding and driving habits exhibited daily in the area. It is our opinion that these
measures are clearly warranted to protect the citizens of Craighurst, and that
precedent for such policy is already established in Hillsdale and Edgar where
speed zones are reduced to 50 km/hr.
It is hoped that these changes would clearly demonstrate to motorists entering
the Village that despite the roads being major roadways, they still are entering a
residential community and that these driving habits are no more welcome here
than in a residential subdivision.
We would sincerely appreciate the unwavering support of council in this matter
by a resolution and documentation of support. I am hopeful that I may make
deputation to County Corporate Services committee as soon as possible.
Thank you for your consideration of this matter. If you would like to see a copy of
the petition or would like further details I would be pleased to discuss this matter
further.
Sincerely,
9WdJ{arris
Rod Harris
3300 Penetanguishene Road ( County Road 93 )
R.R. # 1
Barrie, Ontario
L4M 4Y8
735-4500
790-8040
lo~ -5
ORILLIA DISTRICT
CHAMBER OF COMMERCE
D~@)~
President Carol Cooke cordially invites you to attend the
1 14TH ANNUAL
DINNER MEETING
Thursday January151h, 2004
Fern Resort
ENTERTAINMENT
DAN NEEDLES
2D0:3 LEACOCK MEDAL FOR HUMOUR
AWARO WINNER
Cocktails at 6:30 pm * Dinner at 7:30 pm
Dinner Wine sponsor Grant Thomton LLP
Tickets $60.00 each plus. GST
For Ticket information or
Reservations Contact Me/odi
Tel: (705) 326-4424 * Fax: (705) 327-7841
"
LD\,
Oro Agricultural Society
74 Oro Line 15, RR 1
Orillia, ON L3V 6H1
Telephone 705-329-2987
Fax 705-326-8657
I RECEIVED E....n: ",oogricsociety@8oLcom
tlOV 2 n 2003
"," r.".rMt:uONTE November 18, 2003
''fQWNSHIP
- -
Oro-Medonte Township
Mayor Neil Craig & Council
PO Box 100, 148 Line 7 S
Oro-Medonte, ON
LOK 1 TO
Dear Mayor & Council,
On behalf of the Oro Agricultural Society we wish to thank you, township council
and your staff for all the assistance given to the Oro Fair Board to help get ready
for the 2003 fair and your participation in the opening parade.
Our 2003 Oro World's Fair is now over and it was a great success for our
organization, with a record attendance, and beautiful weather.
The participation of the Oro-Medonte Township Council and staff is an integral
part of our rural fair and it is an important opportunity for our community to
appreciate the efforts of farmers, gardeners and crafts people that make our
community unique and progressive.
Our Fair dates for 2004 are September 16th, 17th & 18th, 2004, and we look
forward to working with you again at that time.
Once again on behalf of the entire Board of Directors thank you and we look
forward to seeing you all in 2004.
Sincerely,
/~L~~..
George Tran
President, Oro Agricultural Society
01-)
Police
provincia Ie
de l'Ontario
a;)
'W
\~
Ontario
Provincial
Police
Barrie Detachment
20 Rose Street 20 rue rose
Barrie, (ON) L4M 2T2 Barrie, (ON) l4M 2T2
Tel: (705) 726-6484 Fax: (705) 726-6487
File Reference 800
Reference:
Mayor Neil CRAIG
Oro-Medonte Township
148 Line 7 South
P.O.Box 100
Oro, Ontario
LOL 1XO
21 October 2003
Your Worship - Forwarded for your attention
2003 Oro Medonte Third Quarter (Jul-Sept) Policing Statistics
TOTAL HOURS DEDICATED TO TOWNSHIP FOR THIRD QUARTER: 4,714.25
. Total Calls For Service (CFS):
1053
. Total Hours of Incident Assist:
1,573.5
1,048.5
592.0
. Total Hours of Initial Reports:
· Total Hours of Follow Up:
. Total Hours Report Writing:
181.50
. Total Hours of Patrol:
1,279.5
Respectfully Submitted
c!:#.
W.R. (Bill) Snodoon, S/Sgt.
Detachment Commander
Barrie OPP
1J-1
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. ADM2003-o52 To: Prepared By:
Committee of the Whole Marilvn Pennvcook, Clerk
Subject: Department:
Council Request for Exemption -
Warminster Annual Santa Administration
C. of W. Claus Parade
Date: November 26, 2003
Motion #
R.M. File No. M02-o10341
Date:
BACKGROUND:
,
By-law No. 99-41 regulates the holding of parades or processions/events in the municipality. Section 8 of the above
mentioned by-law permits that in a situation where a parade or procession/event will last for less than 24 hours, Council
may dispense with any or all of the requirements of the by-law.
Mr. Dennis Barkley, organizer of the parade, has requested that Council waive the requirements of the by-law for the
Warminster Santa Clause Parade to be held on Sunday, December 21, 2003 at 2:00 p.m.
ANAL YSIS:
.
Mr. Barkley has indicated that the necessary emergency services have been notified. This parade is a yearly event, and
Council has given permission to hold the parade in the past and waive the conditions of By-law 99-41.
The request and parade route are attached for information.
I RECOMMENDATION (S):
.
1. THAT this report be received and adopted.
2. THAT an exemption to By-law No. 99-41 be granted for the Warminster Santa Clause Parade to be held on
Sunday, December 21, 2003 at 2:00 p.m.
Respectfully submitted,
7d-;z
Administration Centre
148 Line 7 S., Box: 100
ORO ON LOL 2XO
Pbol1e~ (705) 487-2171
F.x: (70S) 487-0133
"-"
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facsimi1c_Co~er Sheet
Fax No.:
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TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-60 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Janet Anne Nyhof and Engineering and
Charles Henry John Nyhof- Environmental Services
C. OF W.: Site Plan Agreement - Lot 21,
Registrar's Compiled Plan DATE:
MOTION #: 1720, Geographic Township November 6, 2003
of South Orillia, Now Town-
DATE: ship of Oro-Medonte, Being R. M. FILE NO.:
all of PIN #58566-0053 (Lt) L04-13034
Mr. and Mrs. Nyhof are proposing to construct a 16m x 14m}lddition to their existing automobile
repair shop located at 181 Forestview Road in the Fores1.Home Industrial Park.
The Nyhof's Site Plan was reviewed by the Site Plan Committee on September 23, 2003.
The Committee and staff have no concerns with the proposed addition.
1. THAT Report #EES2003-60 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Janet Anne Nyhof
and Charles Henry John Nyhof to permit a 16m x 14m addition to their existing automobile repair
shop.
3. THAT a By-law be prepared for Council's consideration.
4. AND THAT Mr. and Mrs. Nyhof be notified of Council's decision.
ubmitted,
~0 \"2>\U~
0D~C).
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
JANET ANNE NYHOF
- and -
CHARLES HENRY JOHN NYHOF
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Lot 21, Registrar's Compiled Plan 1720
Geographic Township of South Orillia
Now Township of Oro-Medonte, County of Simcoe
Being all of PIN #58566-0053 (Lt)
September, 2003
By-Law No. 2003-
C{~ -~
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Schedule "A"
Schedule "B"
Schedule "C"
Schedule "0"
Schedule "E"
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Covenants by the Owner
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Harmless
SCHEDULES
Legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
Standard Township Letter of Credit
2
9q-3
9ct -4
SITE PLAN CONTROL AGREEMENT
This Agreement made, in quadruplicate, this day of
accordance with Section 41 of the Plannina Act.
2003, in
BET WEE N : JANET ANNE NYHOF AND CHARLES HENRY JOHN NYHOF
Hereinafter called the "Owners"
PARTY OF THE FIRST PART
-and.
THE CORPORATION OF THE TOWNSHIP OF ORO.MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owners have applied to the Township of Oro-Medonte to permit a 16m x
14m addition to the existing automobile repair shop on lands described in Schedule "A",
attached hereto;
AND WHEREAS the Township has enacted a By.law to provide for the designation of the
lands as a "Site Plan "Control Area";
AND WHEREAS the Owners intend to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
3
~~-5
1. COVENANTS BY THE OWNERS
The Owners covenant and agree as follows:
a) The Owners own the subject lands described in Schedule "A", attached hereto,
and have provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owners shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owners shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owners shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its Solicitor, Engineer, Planner and staff,
perform any work in connection with this Agreement, including the preparation,
drafting, execution, and registration of this Agreement. The Owners acknowledge
and agree that the Owners shall be responsible for the cost of performance of all
the Owners' obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owners are obligated in any way, shall
be deemed to include the words "at the expense of the Owners", unless
specifically stated otherwise. The refundable deposit for expenses and actual cost
shall be $1,000.00. The Owners shall replenish the refundable deposit, to its full
amount, when the expenses and actual costs are submitted by the Township.
g) The Owners shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owners' Solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title, free and clear from all encumbrances.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit a 16m x 14m addition to the
existing automobile repair shop described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owners with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the Owners
may proceed to develop the subject lands, as indicated on the Site Plan attached
hereto as Schedule "B", subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owners shall be on and subject to the following terms and conditions:
4
~4-lD
a) Site Plan
The use and development of the subject lands shall be in accordance with
and as set out on the Site Plan, attached hereto as Schedule "B".
b) Liahtino
All lighting systems installed outside, such as floodlights, shall be directed
away from any adjacent residential use anellor roadway, not to cause
interference in any way.
c) Parking Areas and Drivewavs
All parking areas and driveways shall be constructed, in conformity with
Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario
Building. Code Regulation #419/86, and such parking areas, loading and
access areas shall be kept free and clear of snow and ice and kept
adequately drained. All entrances shall be constructed, as in Schedule "B",
attached. The Owners agree to obtain all necessary approvals from the
Ministry of Transportation, County of Simcoe and Township of Ora-
Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the
premises and any street. Any other outside storage shall be contained in
the fenced compound, as identified on Schedule "B".
e) Garbage Storaae
The Owners agree to provide suitable storage areas for garbage and waste,
as shown on the Site Plan, and to install and maintain litter containers in
and around development on the lands. All metal scrap and associated
refuse contained in the fenced compound shall be removed on a weekly
basis.
f) landscaping
The Owners shall complete all landscaping and landscaped areas shown
on the Site Plan, attached as Schedule "B", as soon as weather permits,
and all grading and sodding required, according to any Engineering
Drawings submitted, shall be done on all lawn areas.
g) Erosion and Siltation Control
The Owners must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the "Site Plan, and
downstream prior to and during construction. The Owners agree to
maintain all erosion and siltation control devices in good repair until
vegetative cover has been successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
Parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of -correspondence, memorandum of
Confirmation, or notations on Engineering Drawings. The nature of such record of
amendment shall depend on circumstances.
5
~~-l
5. SECURITY
Prior to signing the Agreement, the Owners will deposit with the Treasurer of the
Township,to cover the faithful performance of the obligations of the Owners arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "0" to this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with
the requirements of Schedule "E", with an automatic renewal clause in the amount
of one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owners'
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "0" of this Agreement and will become the basis for the limits of
the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and Security received by the Township may be used as security
for any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owners, including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owners, under the terms of this
Agreement.
e) Upon written notification by the Owners' agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owners' obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owners under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits., then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owners for the performance of its covenants and agreements herein, and upon default on
the part of the Owners hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act,
R.S.O. 1980, Chapter 302, as amended.
7. CO-oPERATlON
The Owner consent to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owners and agree to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
6
8. BINDING EFFECT
qy -~
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the Parties hereto, and upon the lands described in Schedule "A",
attached hereto, such Schedule being a legal description of the lands, andit is further
agreed that this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The{)wners, on behalf of themselves, their successors and assigns, agree to indemnify
and save harmless, the Township from and against any and all claims, suits, actions and
demands whatsoever, which may arise either directly or indirectly by reason of any work
or service performed by the Township, its servants or sub-contractors in order to
complete the work or services required to be completed under this Agreement, provided
the subject matter of such action, suits, claims or demands was not caused intentionally
or through gross negligence on the part of the Township, its servants or agents or sub-
contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED
7
)[l:;~Rnvru.J~
) . ner: Janet Anne Ny
)
)
)
)
)
)
) As Joint Tenants
)
)
) The Corporation of the
) Township of Oro-Medonte
)
) per:
)
)
)
) J. Neil Craig, Mayor
)
)
)
) Marilyn pennycook, Clerk
)
SCHEDULE "A"
~~-9
NOTE:
It is understood and agreed that this Schedule fonns part of the Site Plan
Agreement between the Township of Oro-Medonte and Janet Anne Nyhof
and Charles Henry John Nyhof.
LEGAL DESCRIPTION OF LANDS
Lot 21, Registrar's Compiled Plan 1720, Geographic Townshi~ of South Orillia,
now Township of Oro-Medonte, County of Simcoe, being all of PIN #58566-0053
(Lt)
8
~q -to
SCHEDULE"B"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Janet Anne Nyhof
and Charles Henry John Nyhof.
SITE PLAN
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
A-01 Site Plan prepared by Andrew Mcintyre Design and Drafting dated October 29, 2003.
9
SCHEDULE "C"
~~ - \\
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Janet Anne Nyhof
and Charles Henry John Nyhof.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the Solicitors for the
parties after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owners.
All documents to be registered, shall be prior approved by the Solicitor for the
Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
SCHEDULE "0"
~q-\)
NOTE:
It is understood and agreed that this Schedule fonns part of the Site Plan
Agreement between the Township of Oro-Meclonte and Janet Anne Nyhof
and Charles Henry John Nyhof.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1.
ITEMIZE CONSTRUCTION ESTIMATE
AMOUNT
N/A
2.
LETTERS OF CREDIT
AMOUNT
$1,000.00
(refundable deposit)
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the tenns of this Agreement, as noted
in Sections 1 (f) and 5 herein.
II
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Schedule "A"
Schedule "B"
Schedule "C"
Schedule "0"
Schedule "E"
1\-,)-3
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Covenants by the Owner
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Hannless
SCHEDULES
Legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
Standard Township Letter of Credit
2
SITE PLAN CONTROL AGREEMENT
<1b'4
This Agreement made, in quadruplicate, this day of
accordance with Section 41 of the Plannina Act.
2003, in
BET WEE N : MARILYNN FORBES
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a bed and
breakfast on lands described in Schedule "A", attached hereto;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
:'I
~b-'5
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations. against the title to the subject lands.
c) No work shall be pertonned on the lands, nor any use made of the subject lands
with respect to the proposed development, except in confonnity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
pennits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its Solicitor, Engineer, Planner and staff,
pertonn any work in connection with this Agreement, including the preparation,
drafting, execution, and registration of this Agreement. The Owner acknowledges
and agrees that the Owner shall be responsible for the cost of pertonnance of all
the Owner's obligations hereunder, unless the context otherwise requires. -Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner", unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1,000.00. The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owner's Solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title, free and clear from all encumbrances.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to pennit a bed and breakfast described
on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner
may proceed to develop the subject lands, as indicated on the Site Plan attached
hereto as Schedule "B", subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following tenns and conditions:
4
~b-~
a) Site Plan
The use and development of the subject lands shall be in accordance with
and as set out on the Site Plan, attached hereto as Schedule "8".
b) Liahtina
All lighting systems installed outside, such as floodlights, shall be directed
away from any adjacent residential use and/or roadway, not to cause
interference in any way.
c) Parkina Areas and Drivewavs
All parking areas and driveways shall be constructed, in conformity with
Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario
Building Code Regulation #419/86, and such parking areas, loading and
access areas shall be kept free and clear of snow and ice and kept
adequately drained. All entrances shall be constructed, as in 'Schedule "B",
attached. The Owner agrees to obtain all necessary approvals from the
Ministry of Transportation, County of Simcoe and Township of Ora-
Medonte.
d) Outside Storaae
No outside storage shall be permitted between any buildings on the
premises and any street. Any other outside storage shall be contained in
the fenced compound, as identified on Schedule "8".
e) Garbaae Storaae
The Owner agrees to provide suitable storage areas for garbage and waste,
as shown on the Site Plan, and to install and maintain litter containers in
and around development on the lands. All metal scrap and associated
refuse contained in the fenced compound shall be removed on a weekly
basis.
f)Landscapina
The Owner shall complete all landscaping and landscaped areas shown on
the Site Plan, attached as Schedule "B", as soon as weather permits, and
all grading and sodding required, according to any 'Engineering drawings
submitted, shall be done on all lawn areas.
g) Erosion and Sihation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during. construction. The Owner agrees to
maintain all erosion and siltation control devices in good repair until
vegetative cover has been successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved, in
writing, by all Parties.
5
<\b -l
5. SECURITY
Prior to signing the Agreement, the Owner will deposit with the Treasurer of the
Township, to cover the faithful perfonnance of the obligations of the Owner arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "on to this Agreement (the "said WOrk"), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with
the requirements of Schedule "En, with an automatic renewal clause in the amount
of one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "on of this Agreement and will become the basis for the limits of
the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and Security received by the Township may be used as security
for any item or any other matter which, under the tenns of this Agreement," is the
responsibility of the Owner, including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owner, under the tenns of this
Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confinnation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
1) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the perfonnance. of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act,
R.S.O. 1980, Chapter 302, as amended.
7. CO-OPERATlON
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
(i
8. BINDING EFFECT
<1b~)
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the Parties hereto, and upon the lands described in Schedule MAft,
attached hereto, such Schedule being a legal description of the lands, and it is further
agreed that this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be
declared by a -Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
hannless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
perfonned by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter
of such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED
7
)~~h';!."'~f'
) Ow r: rilynn Forbes
)
)
)
)
)
)
) The Corporation of the
) Township of Oro-MeeJonte
)
) per:
)
)
)
) J. Neil Craig, Mayor
)
)
)
) Marilyn Pennycook, Clerk
)
1L, -<1
SCHEDULE U A"
NOTE:
It is understood and agreed that this Schedule fonns part of the Site Plan
Agreement between the Township of Ora-Medonte and Marilynn Forbes.
LEGAL DESCRIPTION OF LANDS
Part E. ~ of Lot 28, Concession 3, being all of PIN #58551-0093 (Lt), Township of Ora-
Medonte.
8
SCHEDULE"B"
~\;- \0
NOTE:
It is understood and agreed that this Schedule fonns part of the Site Plan
Agreement between the Township of Oro-Medonte and Marilynn Forbes.
SITE PLAN
Site Plan is not in a registerable fonn and is available from the Township of Oro-Medonte.
jf
9
SCHEDULE "C"
q'b - l \
NOTE:
It is understood and agreed that this Schedule fonns part of the Site Plan
Agreement between the Township of Orc-Medonte and Marilynn Forbes.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the Solicitors for the
parties after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.001 and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered, shall be prior approved by the Solicitor for the
Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
SCHEDULE "D"
NOTE:
~b-'&
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Marilynn Forbes.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1.
ITEMIZE CONSTRUCTION ESTIMATE
AMOUNT
N/A
2.
LETTERS OF CREDIT
AMOUNT
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
NIA
"
qc - \
DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY:
EES2003-62 WHOLE Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Hubert Nicholas Houben and Engineering and
Brenda Houben - Site Plan Environmental Services
C. OF W.: Agreement - Part of Lot 16,
Concession 14, Being Part 2, DATE:
MOTION #: 51R-18928, Being all of PIN " November 14, 2003
#58548-0078 (Lt)
DATE: R. M. FILE NO.:
I L04-12749
TOWNSHIP OF ORO-MEDONTE
REPORT
Mr. and Mrs. Houben's Site Plan application was presented to the Site Plan Committee on August 25,
2003 to construct a 1,017 sq.m. light industrial/commercial building located in the North Oro Industrial
Park (Small Crescent). At that time, revisions were required to the Site Plan.
Mr. and Mrs. Houben have made the necessary revisions to the site and have posted the required
securities.
Staff has no concerns with the Site Plan.
1 . THAT Report #EES2003-62 be received and adopted.
2. THAT the Township enters into a Site Plan Agreement with Hubert Nicholas Houben and Brenda
Holiben to construct a 1,017 sq.m. light industrial/commercial building on Part of Lot 16,
Concession 14, being Part 2, 51R-18928, being all of PIN #58548-0078 (Lt).
3. THA By-law be prepared for Council's consideration.
4. A "t I AT Mr. and Mrs. Houben be notified of Council's decision.
~vJ- A
APPENDIX" A"
SITE PLAN AGREEMENT
- between -
HUBERT NICHOLAS HOUBEN AND
BRENDA HOUSEN
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Part of Lot 16, Concession 14, Being Part 2, 51R-18928
Being all of PIN #58548-0078 (Lt)
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
November, 2003
By-Law No. 2003-
9c.-~
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Schedule "A"
Schedule "B"
Schedule PC"
Schedule "D"
Schedule "E"
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Covenants by the Owner
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Harmless
SCHEDULES
Legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
Standard Township Letter of Credit
2
qe-- )
SITE PLAN CONTROL AGREEMENT
9c-l-J
This Agreement made, in quadruplicate, this day of
accordance with Section 41 of the Plannina Act.
2003, in
.
.
BETWEEN:
HUBERT NICHOLAS HOUBEN AND BRENDA HOUBEN
Hereinafter called the DOwners"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PA"RT
WHEREAS the Owners have applied to the Township of .Qro-Medonte to pennit a 1,017
sq.m.light industriaVcommercial building on lands described in Schedule "A", attached
hereto;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan 'Control Area";
AND WHEREAS the Owners intend to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
3
~c- 5
1. COVENANTS BY THE OWNERS
The Owners covenant and agree as follows:
a) The Owners own the subject lands described in Schedule "A", attached hereto,
and have provided the Township with a Registered Deed containing the legal
description of the subject lands.
b)
This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
.'
d) The Owners shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owners shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owners shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its Solicitor, Engineer, Planner and staff,
perform any work in connection with this Agreement, including the preparation,
drafting, execution, and registration of this Agreement. The Owners acknowledge
and agree that the Owners shall be responsible for the cost of performance of all
the Owners' obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owners are obligated in any way, shall
be deemed to include the words "at the expense of the Owners", unless
specifically stated otherwise. The refundable deposit for expenses and actual cost
shall be $1,000.00. The Owners shall replenish the refundable deposit, to its full
amount, when the expenses and actual costs are submitted by the Township.
g) The Owners shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owners' Solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title, free and clear from all encumbrances.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit a 1,017 sq.m. light
industriaVcommercial building described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owners with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the Owners
may proceed to develop the subject lands, as indicated on the Site Plan attached
hereto as Schedule "B", subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owners shall be on and subject to the following terms and conditions:
4
<ic-<s>
a) Site Plan
The use and development of the subject lands shall be in accordance with
and as set out on the Site Plan, attached hereto as Schedule "B".
b) Lightina
All lighting systems installed outside, such as floodlights, shall be directed
away from any adjacent residential use and/or roadway, not to cause
interference in any way.
c) Parkina Areas and Drivewavs
All parking areas and driveways shall be constructed, in conformity with
Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario
Building Code Regulation #419/86, and such parking areas, loading and
access areas shall be kept free and clear of snow and ice and kept
adequately drained. All entrances shall be constructed, as in Schedule "B",
attached. The Owners agree to obtain all necessary approvals from the
Ministry of Transportation, County of Simcoe and Township of Oro-
Medonte.
d) Outside Storaae
No outside storage shall be permitted between any buildings on the
premises and any street. Any other outside storage shall be contained in
the fenced compound, as identified on Schedule "B".
e) Garbaoe Storaae
The Owners agree to provide suitable storage areas for garbage and waste,
as shown on the Site Plan, and to install and maintain litter containers in
and around development on the lands. All metal scrap and associated
refuse contained in the fenced compound shall be removed on a weekly
basis.
f) Landscapina
The Owners shall complete all landscaping and landscaped areas shown
on the Site Plan, attached as Schedule "B", as soon as weather permits,
and all grading and sodding required, according to any Engineering
Drawings submitted, shall be done on all lawn areas.
g) Erosion and Siltation .control
The Owners must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owners agree to
maintain all erosion and siltation control devices in good repair until
vegetative cover has been successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
Parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, memorandum of
Confirmation, or notations on Engineering Drawings. The nature of such record of
amendment shall depend on circumstances.
5
\ (..- 1
5. SECURITY
Prior to signing the Agreement, the Owners will deposit with the Treasurer of the
Township, to cover the faithful performance of the obligations of the Owners arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "D" to this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with
the requirements of Schedule "E", with an automatic renewal clause in the amount
of one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owners'
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "D" of this Agreement and will become the basis for the limits of
the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and Security received by the Township may be used as security
for any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owners, including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owners, under the terms of this
Agreement.
e) Upon written notification by the Owners' agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owners' obligations under this Agreement have been completed, the
Township will retum said Letter of Credit.
1) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owners hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act,
R.S.O. 1980, Chapter 302, as amended.
7. CO-OPERATlON
The Owners consent to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owners and agree to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
6
qc-~
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the Parties hereto, and upon the lands described in Schedule "A",
attached hereto, such Schedule being a legal description of the lands, and it is further
agreed that this Agreement shall be prepared, approved and registered on title.
~
.
9. SEVERABILITY OF CLAUSES
Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owners, on behalf of themselves, their successors and assigns, agree to indemnify
and save hannless, the Township from and against any and all claims, suits, actions and
demands whatsoever, which may arise either directly or indirectly by reason of any work
or service perfonned by the Township, its servants or sub-contractors in order to
complete the work or services required to be completed under this Agreement, provided
the subject matter of such action, suits. claims or demands was not caused intentionally
or through gross negligence on the part of the Township, its servants or agents or sub-
contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED )
) Owner: Hubert Nicholas Houben
~~
)7fwner: 'pren)i,P Houben
) \ ~'^-/
lj,
) ...
) The Corporation of the
) Township of Ora-Medonte
)
) per:
)
)
)
) J. Neil Craig, Mayor
)
)
)
) Marilyn Pennycook, Clerk
)
7
~c-q
SCHEDULE "A"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Ora-Medonte and Hubert Nicholas
Houben and Brenda Houben.
LEGAL DESCRIPTION OF LANDS
Part of Lot 16, Concession 14, being Part 2, 51 R-18928, being all of PIN #58548-0078 (Lt).
8
~ (,- \ 0
SCHEDULE "B"
NOTE:
It is understood and agreed that this Schedule foons part of the Site Plan
Agreement between the Township of Oro-Medonte and Hubert Nicholas
Houben and Brenda Houben.
~.
,
SITE PLAN
Site Plan is not in a registerable foon and is available from the Township of Oro-Medonte.
L-1 Grading and Landscaping Plan prepared by Steen Bolliger Associates
L-2 Landscape Details prepared by Steen Bolliger Associates
L-3 Landscape Details prepared by Steen Bolliger Associates
9
SCHEDULE "C"
~c-\ ,
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Hubert Nicholas
Houben and Brenda Houben.
~
DEEDS AND EASEMENTS TO BE CONVEYED
#
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the Solicitors for the
parties after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owners.
All documents to be registered, shall be prior approved by the Solicitor for the
Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
SCHEDULE "D"
~c--I~
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Hubert Nicholas
Houben and Brenda Houben.
'\
'.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1.
ITEMIZE CONSTRUCTION ESTIMATE
AMOUNT
2.
LETTERS OF CREDIT
AMOUNT
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
$2,000.00
11
qj
TOWNSHIP OF ORO-MEDONTE
REPORT
)EPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY:
:ES2003-63 WHOLE Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Catherine Underhill- Reques1 Engineering and
for Release of Site Plan Environmental Services
C. OF W.: Securities
DATE:
~OTION #: November 18, 2003
DATE: R. M. FILE NO.:
D11-12713
"
,.
Ms. Underhill entered into a Site Plan Agreement with the Township to situate a caboose on the
former Fuda property for the purpose of serving fast food, ice cream and refreshments.
At the time of applying for Site Plan approval, Ms. Underhill provided the Township with a $1,000.00
refundable deposit.
Ms. Underhill has completed the required works of the Site Plan and is now requesting the release of
the balance of the refundable deposit in the amount of $837.82.
Staff has been circulated and have no concerns with the release of securities.
1. THAT Report #EES2003-63 be received and adopted.
2. THAT the Treasurer be authorized to release the balance of the refundable deposit to Ms.
Underhill in the amount of $837.82.
3. AND THAT Ms. Underhill be notified of Council's decision.
Re"Ctf. ~"y sU~i~ed,
/th~& ~
: Keith Mathieson
~(Ic~
"\ !
1/1
/ Ua )-
TOWNSHIP OF ORO-MEDONTE
.~ REPORT
"
Dept. Report No. To: Prepared By:
PD 2003-21 Committee of the Whole Andy Karaiskakis
Subject: Department:
Council
Planning
C. of W. Committee of Adjustment
Decisions from November 13,
2003
Date: November 20,2003
Motion #
R.M. File No.
Date: C1112450
I BACKGROUND/ANALYSIS:
.
Attached are the Planning Reports and Committee of Adjustment Decisions for the Consent and
Minor Variance applications that had decisions at the Committ-ee of Adjustment meeting held on
November 13, 2003. The last date for receiving an appeal to the above noted decisions is
Wednesday December 3,2003. The Committee, as noted below, deferred one application.
Consent Applications
B-36/03(Rev)
Kenneth Charles Bilton
Cone. 3, West Part Lot 21
(Medonte)
6237 Line 2 N.
B-39/03
Indian Park Association
Block 102, Plan M-368 {Oro)
B-28/03(Rev)
Michael & Kimberly Kearns
Cone. 9, 'South West 1;4 Lot 15
(Medonte)
5429 Line 8 N.
/OQ\-:A
)
Minor Variance Applications
A-34/03(Rev)
Patriek Tasse
Plan M-92, Lot 2 (Medonte)
5 Riehelieu Road
DEFERRED
A-7/03(Rev)
Maria Christina Jannetta
Cone. 9, Plan 882, Lot 5 (Oro)
1047 Lakeshore Road E.
.'
"
RECOMMENDATION (8):
1. THAT this report and the Committee of Adjustment Decisions for November 13, 2003 be
received.
Respectfully submitted,
.Q~d2Q
Andy Karaiskakis, Hons. B.A.
Junior Planner
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
/ 00 ) -- 3
Township of Oro-Medonte
Committee of Adjustment
Planning Report for
November 13, 2003
Indian Park Association
B-39/03
,
Part of Block 102, Plan 51 M-368 (Oro)
~~
THE PROPOSAL
The applicant has applied for consent for a boundary adjustment to convey land from the Indian
Park Association (IPA) to Forest Hill Homes, an abutting landowner.
The lands subject to this application are understood to be existing recreation and trail lands
owned by the IPA. They are generally characterized by a ball diamond and a narrow tract of land
abutting the rear lot line of lots along Cherry Trail, Sugarbush Road and Sumack Crescent
beginning at Lot 79 down to Lot 49 within Plan 51 M-368.
The intent is to sever the narrow tract and convey it to Forest Hill Homes. The total area of this
. parcel is about 1.28 hectares (3.17 acres). It is understood Forest Hill Homes wants ownership of
this parcel to accommodate a water line to serve residential development in its draft approved
Plan of Subdivision.
The lands proposed to be retained would have a lot area of approximately 4.45 hectares (11
acres) and a primary lot frontage of 150 metres (492 ft) on Cherry Trail. These lands are curr.ently
vacant, with the exception ofa ball field. It is noted that these lands are currently listed 'for sale
with a real estate company for use as a residential lot, subject to a rezoning.
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation - Residential (Sugarbush Special P9JiCyArea)
Zoning By-law 97-95- Open Space (OS)
Previous Applications -
AGENCY COMMENTS (space is provided for the Committee to make notes)
Simcoe County
Public Works and Roads
Building Department
Fire Department
PLANNING DEPARTMENT
Background
The proposed application is a technical severance designed to provide Forest Hill Homes with a
tract of land to connect a water system from Diamond Valley Estates to their draft approved
subdivision, known as Forest Heights.
At the time this report was prepared, the Township had not received engineering drawings to
indicate the manner in which the subject lands would accommodate the proposed water line.
,. I
/0. \ I
Cl)-Lf
OFFICIAL PLAN
The subject lands are designated Residential within the Sugarbush Residential Node. The
policies applicable to Sugarbush are silent with respect to severances and new development.
However, given that the lands are proposed to be conveyed to the Forest Heights Plan, the
following policy applies to development of Forest Heights:
All development shall be sited to maximize the preservation of the site's
topography, wherever possible. An open space system, which links this site with
adjacent development areas, shall be inherent in the design of the Plan of
Subdivision.
~
"
ZONING BY-LAW 97-95
The subject lands are zoned Open Space (OS) in Zoning By-law 97-95. This zone permits a wide
range of passive. and active recreational uses and does not require a minimum lot area or
frontage.
OTHER ISSUES
It is understood there are 3 known encroachments on the lands proposed to be conveyed. These
include a septic system related to Lot 55 and two storage buildings relating to Lots 42 and 43.
It is unknown if these situations are proposed to be remedied by the landowner or the owner of
Forest Heights, however Committee should satisfy themselves they can be appropriately
remedied through this process.
ANALYSIS
Given the limited policy basis available to consider this application, the following three questions
provide a good basis to assess the proposed consent:
Will the proposed severance compromise the ability of the severed parcel to be used for Open
Space purposes?
No. If the severed lands are used by the developer of Forest Heights to accommodate. a water
line, it is likely the same lands will be transferred to the Municipality who will own and maintain
these lands as public space over the long term. Moreover, the severed lands will integrate and
connect with the trail system designed into the Forest Heights plan.
It should also be noted that if these lands are used or are intended to be used for trail purposes,
there may be a public interest in having these lands conveyed to a developer who can integrate
them into a more expansive trail network who may potentially convey them to the Municipality in
the future.
Will the severance compromise the ability of the retained lot to be used for. Open Space
purposes?
Given the real estate signage on the property, the applicant (Indian Park Association) is clearly
prepared to divest itself of the larger open space block where a baseball diamond is currently
located. While Committee should be aware that this consent will not preclude the potential for this
park block to be sold to a private landowner, the ultimate decision to remove it as an active park
depends upon a Council decision to rezone the site. At the time of writing this report, it is
understood the owner had not submitted an application to rezone the parcel to be retained.
. (") . \ ,..,^
I Joj-!J
Do the encroachments onto the severed parcel compromise the proposal?
It is assumed the existing encroachments were inadvertent and in the case of the storage
buildings it should be possible to relocate the buildings off the parcel to be severed. However, in
the case of the septic system encroachment, Committee will have to be satisfied that this issue
can be addressed through this process.
'4
RECOMMENDATION
"
It is. recommended that. Committee approve consent application B-39/03 subject to the following
conditions:
1. That three copies of a Reference Plan identifying the severed and retained parcels as
Blocks be prepared by an Ontario land Surveyor and submitted to the Secretary-
Treasurer;
2. That the applicant prepare and submit 3 original copies of the deeds for the parcel(s)
severed, one copy to be retained by the Municipality;
3. That the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the severed parcel and the Forest
Height draft approved plan of subdivision;
4. That the encroachments caused by the septic system adjacent to lot 55 and the storage
buildings adjacent to lots 42 and 43 be resolved to the satisfaction of the Building and
Planning Department; and,
5. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of this notice as noted below.
All of which is respectfully submitted,
).~J22
t<ot<.... Chris D. Jones MCIP, RPP
Senior Planner
Meridian Planning Consultants
/ 0 q) - 0
PAGE # 2
APPLICATION B.39/03
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
.~
Moved by Dave Edwards, seconded Joe Charles
"That the Committee hereby Grant Consent Application B-39/03 subject to the following list of
conditions: . .
,.
1. That three copies of a Reference Plan identifying the severed and retained parcels as
Blocks be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer;
. 2. That the applicant prepare and submit 3 original copies of the deeds for the. parcel(s)
severed, one copy to be retained by the Municipality;
3. That the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the severed parcel and the Forest Height
draft approved plan of subdivision;
4. That the encroachments caused by the septic system adjacent to Lot 55 and the storage
bui1dings adjacent to Lots 42 and 43 be resolved to the satisfaction of the Bui1ding and
Planning Department; and,
5. That the conditions of consent imposed by the Committee be fulfi]]ed within one year
from the date of the giving of this notice as noted below.
... ..Carried."
.
Schedule I AI for Committee of Adjustment Meeting / OCt) - 7
I Oa)- 8
Township of Oro-Medonte
Committee of Adjustment
Planning Report for
November 13, 2003
Maria Christina Jannetta
1047 Lakeshore Road, Lot 5, Plan 882, Concession 9 (Oro)
A7/03(Rev)
.
THE PROPOSAL
The applicant had previously applied for and was granted the following relief by the Committee to
expand .an existing dwelling:
Required
Granted
Minimum interior side yard setback
West side of existing dwelling
NIE side of expanded dwelling
S/E comer of the expanded dwelling
3.0 metres
3.0 metres
3.0 metres
2.44 metres
1.78 metres
2.10 metres
Required
Proposed
The applicant has now decided to remove the existing dwelling and build a new dwelling. In order
to do this, the applicant requires the following relief:
Minimum interior side yard setback for new dwelling
West side of new dwelling
East side of new dwelling
2.0 metres
2.0 metres
2.44 metres
1.78 metres
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation - Shoreline
Zoning By-law 97-95 - Shoreline Residential (SR)
Previous Applications - Application was originally heard on March 13, 2003.
AGENCY COMMENTS (space is provided for the Committee to make notes)
Simcoe County
Municipal Works and Roads
Building Department
Fire Department
#
PLANNING FRAMEWORK
Background
/ Ou)- 9
The applicant's proposal has evolved from a proposal to renovate and expand an existing cottage
to the current proposal to replace the existing cottage with a new dwelling unit. .
The nature of relief requested is substantially the same as previously requested by the applicant
and approved by Committee however, there is a need to clarify the extent and location of relief
granted to the applicant.
c
The Four Tests of the Minor Variance
"
Does the variance conform with the general intent of the Official Plan?
The property is designated Shoreline. The primary function of the Shoreline designation is to
identify and permit residential uses which are compatible and in keeping with the character of the
existing residential community. Based on a site inspection it appears that the applic8nt's
proposed dwelling and requested relief is reasonable and is in keeping with the character of the
Shoreline designation.
Does the variance conform with the general intent of the Zoning By.law?
One of the purposes of maintaining interior side yards in the Shoreline Residential (SR) Zone is to
maintain suitable setbacks between residential dwellings in the interest of privacy.and to protect
the character of the shoreline residential community.
Based on a site inspection, the requested relief is considered to be reasonable in the context of
the surrounding neighbourhood. On this basis the variance to the side yards is deemed to
conform with the general intent of the Zoning By-law.
Is the variance appropriate for the desirable development of the lot?
The revised proposal to replace the existing building will increase the setback from lake Simcoe
by approximately 7 metres (23 feet) which is may assist in protecting and retaining the character
of the shorline. Furthermore, the proposed dwelling will have an area of about 107 m2 (1,1'54 if)
which is considered to be modest and should not result in "over-developmenf of the lot. On this
basis, the proposal is deemed to be appropriate for the desirable development of the lot.
Is the variance minor?
.
The proposed variance is very similar to the extent of relief previously granted by Committee with
the exception that the proposed side yard will now have a consistent side yard of 1.78 metres as
opposed to divergent setbacks for the corners of an existing dwelling.
It is also noted that the subject lot is narrow and therefore a request for relief from the required
side yards is not considered unreasonable!n order to build a modest dwelling. On this basis, the
proposed variance is deemed to be minor.
CONCLUSIONS
1. The proposed variance generally satisfies the 4 tests of a minor variance.
RECOMMENDATION
If Committee is satisfied that the application is appropriate, it is recommended that Committee
approve application A7/03 as revised, subject to the following conditions:
IOu)~/O
1. That an Ontario land Surveyor provide verification to the Township of compliance with the
Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of
the foundation by way of survey/real property report prepared by an Ontario land Surveyor;
2. That all applicable requirements of the Township's Building Department are satisfied with
respect. to the demolition of the existing dwelling including the posting of applicable
securities;
:.
3. That the setbacks be in conformity with the dimensions as set out in the application,
according to the applicant's sketch dated June 9, 2003;
4. That the relief granted through Minor Variance A7/03 apply only to the construction of a
new dwelling and all subsequent building or expansion, including decks, must conform to
the Township's Zoning By-law as amended; and,
5. Thatthe appropriate building permit be obtained from the Township's Chief Building Official
only after the Committee's decision becomes final and binding, as provided for within the
Planning Act A.S.O. 1990, c.P. 13.
,"
Chris D. J es CIP, RPP
Senior Plann
Meridian Planning Consultants
./
IOCA)-/(
PAGE # 2
APPLICATION A- 7I03(Rev)
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
~ Moved by Joe Charles, seconded by Allan Johnson
. .
_\ "That the Committee hereby Grant Application A-7/03(Rev) subject to the following 1ist of
conditions:
1. That an Ontario Land Surveyor provide verification to the Township of comp1iance with the
Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring
of the foundation by way of survey/real property report prepared by an Ontario Land
Surveyor;
2. That all applicable requirements of the Township's Building Department are satisfied with
respect.to the demolition of the existing dwelling including the posting of app1icabJe
securities;
3. That the setbacks be in conformity with the dimensions as set out in the application,
according to the applicant's sketch dated June 9, 2003;
4. That the . relief granted through Minor Variance A 7/03 apply only to the construction of a
new dwelling and all subsequent building or expansion, including decks, must confonn to
the Township's Zoning By-Jaw as amended; and,
5. That the appropriate building permit be obtained from the Township's Chief Building
Official only after the Committee's decision becomes final and binding, as provided for
within the Planning Act R.S.O. 1990, c.P. 13.
+
.
... ..Carried."
Additional infonnation regarding this Application is available for public inspection at tbe
Township of Oro-Medonte Administration Centre, 148 County Road 27 South in Oro'Station,
Ontario, Monday to Friday, between tbe hours of 8:30 a.m. and 4:30 p.m.
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/ 04) -13
Township of Oro-Medonte
Committee of Adjustment
Planning Report for
November 13,2003
Kenneth Charles Bilton
B-36/03(Rev)
"
6237 Line 2 N., Concession 3, West Part Lot 21 (Medonte)
"
THE PROPOSAL
The applicant has applied for consent to create a new lot having an area of approximately 1
hectare (2.47 acres), a lot frontage of 100 metres (328.08 feet) and a lot depth of 100 metres
(328.08 feet). The retained lot would have an area of approximately 39.47 hectares (97.5 acres),
a lot frontage of 540 metres (1772 feet) and a lot depth of 640 metres {2100 feet).
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation - Agricultural & Environmental Protection
Zoning By-law 97-95 - AgriculturaVRural (AlRU) & Environmental Protection (EP) Zone
Previous Applications -
AGENCY COMMENTS (space is provided for the Committee to make notes)
,
Simcoe..county
Municipal Works and Roads-Concern of driveway entrance into proposed new lot. Steep hill with
obstructed view. If the 570 foot boundary line comes past top of hill, you could allow a driveway
entrance at top of hill.
Building Department-
Fire Department
PLANNING DEPARTMENT
BACKGROUND
..
It is the applicant's intent to create a new lot. The lands proposed to be severed are currently
vacant with a fair amount of tree cover, while the lands proposed to be retained appear to be
occupied by a single detached dwelling.
OFFICIAL PLAN
Section D2.3.2 of the Township's Official Plan provides the following direction to Committee in
considering an application for the creation of new lots for non-agricultural purposes in the
Agricultural designation:
The creation of new lots for residential purposes shall generally not be permitted,
unless the lot is intended for use by a retiring bona fide farmer or is considered
an infilling lot in accordance with the policies of this section.
Section 02.3.2.1 provides the following definition of a bona fide farmer:
A bona fide farmer is a full time farmer who is retiring from active working life and
who has owned and operated a farm operation on the lot from which the severance is
J {)Ot)~/'-I
proposed for at least 10 y.ears with such farm operation being in ~xistenceon
January 1, 1994.
Committee must also take into consideration Section D2.3.3, Conditions under which new
residential lots may be permitted (Modification #30):
The creation of an infilling lot or a lot for a retiring bona fide farmer, as defined by
Sections D2.3. 1. 1 and D2.3. 1.2, is permitted, provided:
~.
a)
the lot from which the new lot is proposed to be created has an area of at
least 36 hectares or is the whole of an original Township lot;
b) a lot has not been severed from the parcel since March26, 1973;
~
c) the severed lot is to be located where it would have the least impact on
existing and future agricultural operations;
d) the proposed lot is no smaller than 0.4 hectares and generally no larger than
1.0 hectare; .
e) no portion of the severed lot is to be located closer than 200 metres to a bam
or feedlot, regardless of whether it is being used for agricultural uses at the
time the application is submitted, or the minimum distance required by the
Minimum Separation Distance I and II. whichever is the greater;
f) the proposed lot fronts onto pn existing public road that is maintained year
round by the Township, County or Province;
g) the proposed lot will not cause a traffic hazard as a result aNts location on a
curve or a hill; and,
h) the proposed lot can be serviced with an appropriate water supply and an
appropriate means of sewage disposal.
If the proposed consent is granted, the severed lot would conform with the policies set out in the
official plan for retirement lots.
ZONING BY-LAW
If the proposed consent is granted, the severed and retained lots would comply with the frontage
requirements of Zoning By-law 97-95, which requires a minimum lot frontage of 45 metres.
ANALYSIS
The modified proposal appears to meet all the lot creation criteria set out in Section D.2.3.3 of the
Official Plan. Therefore, given that this application is dependant on the farm retirement policy
contained in the Official Plan, Committee must be satisfied that the applicant meets with the
definition of a bona fide farmer as set out in Section D2.3.2.1.
,
J
CONCLUSION
1. The proposed consent conforms with the lot creation policies of the Official Planas it
pertains to agricultural lands.
2. In order to permit the creation of a new lot in the Agricultural designation, Committee.
must be satisfied that the applicant is a bona fide farmer.
0'/
I t<),J?
RECOMMENDATION
'\
If Committee is satisfied that the applicant is a bona fide farmer, it is recommended that
Committee grant consent application B-36/03(Rev) subject to the following list of conditions:
1. That three copies of a Reference Plan in addition with two digital copies of the "Same for
the subject lands indicating the severed parcel be prepared by an Ontario Land Surveyor
be submitted to the Secretary-Treasurer;
2. That the applicant prepare and submit 3 original copies of the deeds for the parceJ(s)
. severed, one copy to be retained by the Municipality;
3. That all municipal taxes be paid to the Township of Oro-Medonte;
4. That the applicant dedicate to the Municipality $500.00 as a parkland contribution for
each lot to be created as cash-in~lieu of a parkland contribution pursuant to subsection
53(12) of the Planning Act, R.S.O. 1990 c. P. 13.; and,
5. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of this notice as noted below.
All of which is respectfully submitted,
A~
Andy Karaiskakis
Junior Planner
Reviewed by,
..
.
\
Chris Jones MCIP. RPP
Senior Planner
Meridian Planning Consultants
lou)- 110
PAGE#2
APPLICATION B-36/03(Rev)
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
~,
Moved by Dave Edwards, seconded by Allan Johnson
J'"
"That the Committee hereby Grant Consent Application B-36/03(Rev) subjec~ to the fo11owing
list of conditions:
1. That three copies of a Reference Plan in addition with two digital copies of the same for
the subject lands indicating the severed parcel be prepared by an Ontario Land Surveyor
be submitted to the Secretary-Treasurer;
. 2. That the applicant prepare and submit 3 original copies of the deeds for the parcel(s)
severed, one copy to be retained by the Municipality;
3. That all municipal taxes be paid to the Township of Oro-Medonte;
4. That the applicant dedicate to the Municipality $500.00 as a parkland contribution for
each lot to be created as cash-in-lieu of a parkland contribution pursuant to subsection
53(12)ofthe Planning Act, R.S.O. 1990 c. P. 13.; and, .
5. That the conditions of consent imposed by the Committee be fulfi11ed within one year
from the date of the giving of this notice as noted below.
.. ...Carried."
~
.
.
)
Additional information regarding this Application is available for public inspection at the
Township of Oro-Medonte Administration Centre, 148 County Road 27 South in Oro Station,
Ontario, Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
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/0' ) .10
.. u -10
Township ofOro-Medonte
Committee of Adjustment
Planning Report for
November 13, 2003
Michael and Kimberly Kearns
5429 Line Eight North, South-West Part of Lot 15, Concession 9 (Medonte)
828/03
,
SUPPLEMENTAL COMMENTS (November 13, 2003)
....
This application was previously deferred pending confirmation from the County of Simcoe that the
applicant addressed County concerns with respect to lot creation adjacent to County Greenlands.
In a letter dated October 31, 2003, the County of Simcoe has confirmed that they are satisfied
that their policies have been addressed with respect to lot creation adjacent to the . County
Greenland designation.
THE PROPOSAL
The applicant has applied for consent to transpose and reduce the size of an existing rural lot
located in Part of Lot 15, Concession 8.
During the summer of 2003, the applicant acquired a rural parcel having an area of about 47
acres from the Ministry of Transportation. The property abutted Highway 400 and had no access
to a municipal road. Prior to acquiring this parcel the applicant discussed the.prospect of merging
this larger parcel with his existing acreage and "transposing" the landlocked parcel out to Line 8
as a smaller rural residential lot.
Staff generally supported this proposal given that the application would not result in the creation
of a new lot and would facilitate the consolidation of a landlocked parcel with a large rural parcel.
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation - Rural and Environmental Protection Overlay
Zoning By-law 97-95 - AgriculturaVRural (AIRU) Zone and Environmental Protection (EP) Zones
Previous Applications -
AGENCY COMMENTS (space is provided for the Committee to make notes)
.
Simcoe County-Applicants have satisfied the requirements of the County of Simcoe Official Plan
Public Works and Roads-No concerns
Building Department-Township Building Dept. has reviewed this application and note that the
proposal appears to meet the minimum standards.
Fire Department
, .
PLANNING DEPARTMENT
Background
The "transposed" lot is proposed to have an area of 0.42 hectares (1.03 acres) a frontage of
60.96 metres (200 feet). The retained land, which is comprised of the applicant's rural parcel plus
1
! OC{ ) - / 9
the landlocked parcel would have an area of 39.3 hectares (97 acres) a frontage of 236;2 metres
(775 feet).
COUNTY OF SIMCOE OFFICIAL PLAN
t
A portion of the land subject to this application is located within the County Greenland.
Designation. The County of Simcoe Official Plan sets out a requirement that development within.
or adjacent to the Greenlands designation will must have no negative impact. on the areas
ecological features and functions and must be supported by an Environmental Impact Statement.
"'.
ORO-MEDONTE OFFICIAL PLAN
The Rural policies of the Oro-Medonte Official Plan are silent with respect to the issue of lot
transposition, which could also be referred to as a technical severance. In the absence of specific
policies relating to the application, Committee should consider the overall objectives of the Rural
designation:
1. To preserve and promote the rural character of the Township and the maintenance of the
open countryside; and, .
2. To prevent the intrusion of land uses which are incompatible with the rural character and
resources activities of the area.
Zor\ing By-Law 97-95
Both the proposed and retained lots would comply with the Zoning By-law provisions applicable to
residential uses in the AlRU Zone which requires a minimum lot area of 0.4 hectares and a
minimum lot frontage of 45 metres. .
There would be no situations of non-compliance created by the proposed boundary adjustment. It
also appears that the proposed lot should not be constrained by the location of the Environmental
Protection (EP) Zone.
ANALYSIS
Although there is an absence of specific policies dealing with the proposed consent, it is
suggested that the application conforms with the spirit of the Official Plan tor the following
reasons:
.
. The proposal does not offend the objectives for the Rural designation;
. The proposal will not result in the creation of a new lot; and,
. The proposal will result in the "re-creation" of a rural lot which conforms with the area
requirements for new lots in the rural area.
,
\
CONCLUSIONS
1. The severed and retained lots comply with the minimum lot area and frontage
requirements tor the AlRU Zone.
2. The proposed consent will not result in the creation of a new lot and does not offenc:l the
intent of the Official Planas it relates to the Rural designation.
2
/OQ)-::<O
RECOMMENDATION
It is recommended that Committee grant consent application B-28/03 to create a lot with an area
of about 0.42 hectares' (1.03 acres) a frontage of 60.96 metres (200 feet), and to merge the
retained lot with the recently acquired "MTO. lot, subject to the following list of conditions:
. 1. That three copies of a Reference Plan in addition with two digital copies of the same for
the subject lands indicating the severed parcel be prepared by an Ontario Land Surveyor
be submitted to the Secretary-Treasurer.
2.. That the applicant prepare and submit 3 original copies of the deeds for the parce~s)
severed, one copy to be retained by the Municipality;
3. That the applicant's solicitor provide confirmation to the Secretary-Treasurer that the
.. former MfO parcel has merged .iti title with applicant retained rural lot;
4. That all municipal taxes be paid to the Township of Oro-Medonte;
,
..'"
5. That the applicant dedicate to the Municipality $500.00 as a parkland contribution for
each lot to be created as cash-in-lieu of a parkland contribution pursuant to subsection
53(1~) of the Planning Act, R.S.O. 1990 c. P. 13.; and,
6. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of this notice as noted below.
All of which is respectfully submitted,
A.~~
~ Chris D. Jones MC'P, RPP
Senior Planner
Meridian Planning Consultants
.
"
3
PAGE # 2
APPLICATION B-28/03(Rev)
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that
Moved by A11an Johnson, seconded Dave Edwards
.
l OCA.)- ;) I
"That the Committee hereby Grant Consent Application B-28/03(Rev) subject to the following
~ list of conditions:
. 1. That three copies of a Reference Plan in addition with two digital copies of the same for
the subject lands indicating the severed parcel be prepared by an Ontario Land Surveyor
be submitted to the Secretary-Treasurer;
2. That the applicant prepare and submit 3 original copies of the deeds for the paFCel(s)
severed, one copy to be retained by the Municipality;
3. That the applicant's solicitor provide confirmation to the Secretary-Treasurer that the
former MTO parcel has merged in title with applicant retained rural lot;
4. That an municipal taxes be paid to the Township of Oro-Medonte;
5. That the applicant dedicate to the Municipality $500.00 as a parkland contribution for
each lot to be created as cash-in-lieu of a parkland contribution pursuant to subsection
53(12) ofthe Planning Act, R.S.O. 1990 c. P. 13.; and,
6. That the conditions of consent imposed by the Committee be fulfi]]ed within one year
from the date of the giving of this notice as noted below.
..
.....Carned."
Additional information regarding this Application is available for public inspection at the
Township of Oro-Medonte Administration Centre, 148 County Road 27 South in Oro Station,
Ontario, Monday to Friday, between the hours of 8:30a.m. and 4:30 p.m.
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. PD2003-20 To: Council Prepared By:
W. Crown
Meridian Planning Consultants
Inc.
Subject: Department: Planning
Council Draft Plan of Subdivision 43-
OM-90050 and request to
withdraw draft approval
Part of Lot 1 , Concession 11
C. of W.
Date: November 18, 2003
Motion #
A.M. File No. 012135
Date:
BACKGROUND:
The subject lands were draft approved in 1990 for a 13 lot residential subdivision. Committee of
Adjustment, by provisional consent 832/02, approved a seven lot severance application for the same
lands. (See attached survey). Consent was conditional on, among other conditions, the County of
Simcoe being requested to rescind the current draft Plan approval (43-0M-90050). The owner
requested the removal of draft plan approval and therefore satisfied the condition. It is our
understanding that the lots have been registered.
The County of Simcoe has requested that, prior to rescinding the draft plan approval, that they
receive a resolution from Council supporting the request.
.
\0'0 -~
j ANALYSIS:
I
The lands have been subdivided into seven (7) new residential lots through the approval of Consent
Application 832/02. The lots are registered and appropriately zoned. No additional municipal
approvals are required. The draft plan approval, affecting the same lands, is now redundant. It
would be appropriate for Council to support the rescinding of the Draft Plan Approval.
RECOMMENDATION (5):
1. THAT this report be received and adopted.
2. THAT the County of Simcoe be requested to rescind Draft Plan Approval respecting file No.
43-0M-90050.
Re~"Y submitted;
Wes Crown
Meridian Planning Consultants Inc.
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C.A.O. Comments:
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