11 08 2023 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
Township of Wednesday, November 8, 2023
1:30 p.m. - Open Session
Proud Heritage,Exciting Future Closed Session following Item 3
Open Session immediately following Closed
Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
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Council Meeting Agenda - November 08, 2023
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations
(Staffing/Organizational Update).
5. Minutes of Council and Committees:
6 - 14 a) Minutes of Council meeting held on Wednesday, October 11, 2023.
10 11 2023 Council Meeting Minutes
15 - 17 b) Minutes of Heritage Committee meeting held on Monday, October 16, 2023.
10 16 2023 Heritage Committee Minutes
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
18 - 36 a) 2:45 p.m. Deputation by Mayor Alex Nuttall re: Proposed Servicing Land
Options - Oro-Medonte/Barrie.
Deputation Form
Deputation Submission
Standing Committee on Heritage, Infrastructure & Cultural Policy
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Council Meeting Agenda - November 08, 2023
37 - 54 b) 2:55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Quiet
Refuge.
Deputation Form
Deputation Submission
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
55 - 108 a) CS2023-28, Jennifer Whitley, Economic Development Officer re:
Consideration of a Municipal Accommodations Tax.
CS2023-28
CS2023-28 Ontario Municipalities - Municipal MAT Research
CS2023-28 Oro-Medonte Accommodators Meeting Presentation 2023
CS2023-28 BAFM MAT Oro Township Accom Letter
CS2023-28 Re Horseshoe Resort MAT 1 Oro-Medonte Accommodation
Meeting Follow Up
CS2023-28 Re Horseshoe Resort MAT 2 discussions
CS2023-28 Municipal Accommodations Tax
109 - 113 b) FES2023-01, Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
and Shawn Binns, Director, Operations and Community Services re: Fire
Station Updates - Hawkestone, Rugby & Shanty-Bay Fire Halls.
FES 2023-01
114 - 116 c) FES2023-02, Hugh Murray, Director, Fire & Emergency Services / Fire Chief
re: 911 Dispatch Agreement [Refer to Item 18c)].
FES2023-02
117 - 119 d) FES2023-03, Hugh Murray, Director, Fire & Emergency Services / Fire Chief
re: 2024 Fire Dispatch Agreement [Refer to Item 18b)].
FES2023-03
120 - 137 e) DS2023-092, George Vadeboncoeur, Interim Director, Development
Services re: Proposed City of Orillia Settlement Area Boundary Expansion.
DS2023-092
20 06 2023 City of Orilila Boundary Expansion Q A
20 06 2023 City of Orillia Map Proposed Expansion Areas
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Council Meeting Agenda - November 08, 2023
12. Reports of Municipal Officers for Information Only:
138 - 186 a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate
Executive Assistant re: Corporate Projects Status Update — August,
September 2023.
CS2023-26
CS2023-26 Appendix A August, September 2023
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Announcements:
15. Consent Agenda:
187 - 189 a) Minutes of Barrie Public Library Minutes Meeting held on Thursday,
September 28, 2023.
Staff Recommendation: Receive for Information Only.
Barrie Public Library Board Minutes
190 - 200 b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on
September 22, 2023 and Highlights of Meeting held on October 27, 2023.
Staff Recommendation: Receive for Information Only.
NVCA
NVCA Board Highlights
16. Communications/Petitions:
None.
17. Notice of Motions:
None.
18. By-Laws:
201 - 205 a) 2023-090: Being a By-Law to establish the terms of reference for the Traffic
Safety Advisory Committee and to appoint members to the Traffic Safety
Advisory Committee.
2023-090
206 - 212 b) 2023-094: Being a By-law to authorize the execution of an agreement for
Fire Dispatch Services between the Township of Oro-Medonte and the City
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Council Meeting Agenda - November 08, 2023
of Orillia and to Repeal By-Law No. 2022-106.
2023-094
Agreement
213 - 219 c) 2023-095: Being a By-law to authorize the execution of an agreement for 9-
1-1 Central Emergency Reporting Bureau (C.E.R.B.) Services between the
Township of Oro-Medonte and the City of Orillia and to Repeal By-Law No.
2022-105.
2023-095
Agreement
19. Closed Session Items (Unfinished Items):
20. Confirmation By-Law:
220 a) 2023-096: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, November 8, 2023.
2023-096
21. Adjournment:
a) Motion to Adjourn.
Page 5 of 220
5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
The Township of Oro-Medonte
Council Meeting Minutes
Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, October 11, 2023 2:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; George Vadeboncoeur, Interim Director,
Development Services; Karla Musso-Garcia, Manager, Operations; Curtis
Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Andy Karaiskakis, Manager, Planning Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
Page 1 of 9
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C231011-1
Moved by Bard, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, October 11 , 2023 be
received and adopted, as amended, to withdraw Item 4
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter-Municipal Relationships/Negotiations).
and add as Item 4
g) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1
Water).
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor-
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a short term rental.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C231011-2
Moved by Clark, Seconded by Young
Be it resolved that we do now go in Closed Session at 2:04 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update);
• Solicitor-client privilege; Litigation affecting the municipality (Cannabis); (Short Term
Rentals (STR)); (Zone 1 Water).
Carried.
Page 2 of 9
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
b) Motion to Rise and Report.
Motion No. C231011-3
Moved by Schell, Seconded by Hutcheson
Be it resolved that we do now Rise at 3:27 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis).
e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short
Term Rentals (STR)).
g) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1
Water).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk.
Motion No. C231011-4
Moved by Young, Seconded by Schell
Be it resolved
1. That confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing/Organizational Update) be received.
2. That staff and legal counsel proceed as outlined.
IN# Carried.
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11, 2023
d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; George Vadeboncoeur, Interim Director, Development
Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Chris Williams, Aird & Berlis LLP.
Motion No. C231011-5
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That the confidential correspondence from Aird & Berlis LLP and presented by Robin
Dunn, CAO and legal counsel, Aird & Belis LLP, re: Solicitor-client privilege; Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council
Carried.
e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short
Term Rentals (STR)).
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor-
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a short term rental. Councillor Schell left the room
and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; George Vadeboncoeur, Interim Director, Development
Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Andy Karaiskakis, Manager, Planning Services; Chris Williams, Laura
Dean, Aird & Berlis LLP.
Motion No. C231011-6
Moved by Clark, Seconded by Bard
Be it resolved
1. That the confidential correspondence from Aird & Berlis and presented by Robin Dunn,
CAO; and legal counsel, Aird & Belis LLP, re: Solicitor-client privilege; Litigation affecting
the municipality (Short Term Rentals (STR)) be received.
2. That staff and legal counsel continue to proceed as directed.
3. That the Mayor and Deputy Mayor follow up with County of Simcoe, County Council
accordingly.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter-Municipal Relationships/Negotiations).
This item was withdrawn upon the adoption of the motion.
g) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Zone 1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; George Vadeboncoeur, Interim Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Chris Williams, Brian
Chung, Aird & Berlis LLP.
Motion No. C231011-7
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO and legal counsel,
Aird & Berlis LLP, re: Solicitor-client privilege; Litigation affecting the municipality (Zone
1 Water) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on September 27, 2023.
Motion No. C231011-8
Moved by Hutcheson, Seconded by Clark
Be it resolved that the draft minutes of the Council meeting held on Wednesday, September
27, 2023 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11.Reports of Municipal Officers for Action:
a) OCS2023-18, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS2023-
11 Supply And Delivery Of Two (2) 2023-2024 — One (1) Ton Truck Chassis Crew Cab,
Dual Rear Wheels With 9ft Dump Body.
Motion No. C231011-9
Moved by Bard, Seconded by Schell
Be it resolved
1. That OCS2023-18, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2023-11 Supply And Delivery Of Two (2) 2023-2024 — One (1) Ton Truck Chassis
Crew Cab, Dual Rear Wheels With 9ft Dump Body be received and adopted.
2. That Tender OCS2023-11 Supply and Delivery of Two (2) 2023-2024 — One (1) Ton
Truck Chassis Crew Cab, Dual Rear Wheels With 9ft Dump Body be awarded to Blue
Mountain Chrysler in the Amount of$195,952.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
Page 6 of 9
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided Updates: Councillors Clark and Schell.
14.Announcements:
None.
15.Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 28, 2023.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority re: Minutes of Meeting held on August 25,
2023 and Highlights of Meeting held on September 22, 2023.
Staff Recommendation: Receive for Information Only.
c) Minutes of Barrie Public Library meeting held on June 22, 2023.
Staff Recommendation: Receive for Information Only.
d) Orillia Public Library Board re: Meeting Package for September 20, 2023 Board Meeting;
and September 2023 Statistics.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated September 19, 2023 from Severn Sound Environmental
Association (SSEA) re: Tree Seedling Distribution Project - Request for Municipal
Assistance in 2024.
Staff Recommendation: Receive for Information Only.
f) Orillia and Lake Country Physician Recruitment re: Activity & Performance Report:
January 1 — September 30, 2023.
Staff Recommendation: Receive for Information Only.
Motion No. C231011-10
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 28, 2023.
Received for Information Only.
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
b) Nottawasaga Valley Conservation Authority re: Minutes of Meeting held on August 25,
2023 and Highlights of Meeting held on September 22, 2023.
Received for Information Only.
c) Minutes of Barrie Public Library meeting held on June 22, 2023.
Received for Information Only.
d) Orillia Public Library Board re: Meeting Package for September 20, 2023 Board Meeting;
and September 2023 Statistics.
Received for Information Only.
e) Correspondence dated September 19, 2023 from Severn Sound Environmental
Association (SSEA) re: Tree Seedling Distribution Project - Request for Municipal
Assistance in 2024.
Received for Information Only.
f) Orillia and Lake Country Physician Recruitment re: Activity & Performance Report:
January 1 — September 30, 2023.
Received for Information Only.
Carried.
16.Communications/Petitions:
None.
17.Notice of Motions:
a) Brought by Councillor Hutcheson, September 15, 2023.
Notice of Motion for September 27, 2023 Council meeting.
To be dealt with at the October 11 , 2023 Council meeting.
Re: Proposed Installation of a Rainbow Cross-Walk within the Township of Oro-Medonte
Be it resolved that the Operations Department bring forward a report on the installation
of a Rainbow Cross-Walk within the Township of Oro-Medonte.
Motion No. C231011-11
Moved by Hutcheson, Seconded by Young
Be it resolved that the Operations Department bring forward a report on the installation of a
Rainbow Cross-Walk within the Township of Oro-Medonte.
Carried.
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5.a) Minutes of Council meeting held on Wednesday, October 11 , 2023.
Council Meeting Minutes — Wednesday, October 11 , 2023
18.By-Laws:
None.
19.Closed Session Items (Unfinished Items):
None.
20.Confirmation By-Law:
a) 2023-088: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 11 , 2023.
Motion No. C231011-12
Moved by Clark, Seconded by Schell
Be it resolved that By-Law No. 2023-088: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 11 , 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C231011-13
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now adjourn at 3:47 p.m.
lq#l# Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
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5.b) Minutes of Heritage Committee meeting held on Monday, October 16, 2...
The Township of Oro-Medonte
�~ Heritage Committee Meeting Minutes
(W Township of Council Chambers
Proud Heritage,Exciting Future
Monday, October 16, 2023 6:30 p.m.
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson (arrived @ 6:36 p.m.)
Councillor Richard Schell
Ruth Fountain
Dorothy Moore
Kayla Thibeault
Victoria Veenstra
Anne Walker
Jessica Woodrow
Staff Present: Catherine McCarroll, Senior Planner; Danielle Waters, Planner; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk
Councillor Schell assumed as Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HC231016-1
Moved by Veenstra, Seconded by Thibeault
It is recommended that the agenda for the Heritage Committee meeting held on October
16, 2023 be received and approved.
Carried.
2. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 3
Page 15 of 220
5.b) Minutes of Heritage Committee meeting held on Monday, October 16, 2...
Heritage Committee Minutes — Monday, October 16, 2023.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on September 18, 2023.
Motion No. HC231016-2
Moved by Fountain, Seconded by Veenstra
It is recommended that the draft minutes of Heritage Committee meeting held on
September 18, 2023 be received and approved as printed and circulated.
Carried.
4. Reports of Members of Committee/Municipal Officers:
a) Committee Member Dorothy Moore re: Request for Oro-Medonte History Books for New
Hawkestone Library.
Motion No. HC231016-3
Moved by Moore, Seconded by Walker
It is recommended
1 . That the verbal information presented by Committee Member Dorothy Moore re:
Request for Oro-Medonte History Books for New Hawkestone Library be received.
2. That, per Motion Nos. HC230515-6 and C230524-9, the request for a set of
Township of Oro-Medonte books for the new Hawkestone Library be approved.
3. That staff proceed accordingly.
Carried.
b) Catherine McCarroll, Senior Planner re: Heritage Designation Evaluation.
Motion No. HC231016-4
Moved by Thibeault, Seconded by Woodrow
It is recommended
1 . That the Heritage Designation Evaluation presented by Catherine McCarroll, Senior
Planner re: Heritage Committee Updates be received.
2. That, further to Motion No. HC230918-5, 4715 Line 6 North be removed from the
potential list of designated properties.
Carried.
Page 2 of 3
Page 16 of 220
5.b) Minutes of Heritage Committee meeting held on Monday, October 16, 2...
Heritage Committee Minutes — Monday, October 16, 2023.
c) Catherine McCarroll, Senior Planner re: Heritage Committee Updates.
Motion No. HC231016-5
Moved by Woodrow, Seconded by Moore
It is recommended that the verbal updates presented by Catherine McCarroll, Senior
Planner re:
- Heritage Designation Research,
- Research on the Oro-Medonte Community Centre for its 100th anniversary,
- Cemetery Signage,
- Updates to the Heritage Section of the Township's Website,
- Book Sales
be received.
Carried.
5. Next Meeting Date:
Monday, November 20, 2023 (TBC).
6. Adjournment:
a) Motion to Adjourn.
Motion No. HC231016-6
Moved by Walker, Seconded by Fountain
It is recommended that we do now adjourn at 7:39 p.m.
Carried.
Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk
Page 3 of 3
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8.a) 2,45 p.m. Deputation by Mayor Alex Nuttall re: Proposed Servicing L...
From: noreolv(a)oro-medonte.ca
To: Participation
Subject: Request for Public Participation Form
Date: October 25,2023 9:46:15 AM
This email originated from outside of Oro-Medonte's email system. Please use proper
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Survey Start Date: Wednesday, 25 October 2023 09:23:34
Survey Completed Date: Wednesday, 25 October 2023 09:46:11
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
08/11/2023
regarding agenda item number
Ne.g. 1 1 a
N/A
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on behalf of a group/organization
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will
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Page 18 of 220
8.a) 2,45 p.m. Deputation by Mayor Alex Nuttall re: Proposed Servicing L...
please state name
By stating the application number, applicant name or group/organization named below, you
confirm that you are duly authorized to act on behalf of the identified applicant or group/
organization and that the applicant or group/organization hereby gives its approval for you to
act on this matter.
Mayor Alex Nuttall
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for
any third party information.
Name of Requestor Alex Nuttall
Address 70 Collier St, Barrie ON
Email officeofthemayor@baiTie.ca
Phone 705-792-7900
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in
sufficient detail, to provide the Township a means to determine its content and to assess its
relative priority to other requests for presentation. Weight will be given to those requests that
provide more detailed descriptions of the content of the presentation, particularly defining
how the subject matter aligns with Council's Mandate.
Boundaries between the City of Barrie and the Township of Oro-Medonte.
I will be providing a:
PowerPoint Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
Looking for Council's integral feedback on the boundaries between the City of Barrie and
Page 19 of 220
8.a) 2,45 p.m. Deputation by Mayor Alex Nuttall re: Proposed Servicing L...
the Township of Oro-Medonte, and the benefits to our respective communities.
If you are requesting action, have you been in contact with a staff member to seek a
resolution with regard to this matter?
Yes
Who were you in contact with?
Mayor Greenlaw, CAO Robin Dunn
Reason why this deputation/presentation is important to Council and to the municipality:
This presentation is predominantly centered around employment land and employment
opportunities. We have placed a significant emphasis on fostering economic growth, and
job creation, and enhancing the overall prosperity of our region. It is in this context that
we have approached the boundary review, with the primary focus on providing the best
possible environment for business development and job opportunities in our communities.
I Acknowledge I have read and completed the required information
Page 20 of 220
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8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: Monday, August 28, 2023 11:23 AM
To: Participation <participation@oro-medonte.ca>
Subject: Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: 607074A9-AOC1-4841-8756-7E5678F8D1 AB
Numeric Response ID: 1038964
Response GUID: 724A4EOD-B20B-4016-ADC7-BF03B176FE29
Survey Start Date: Monday, 28 August 2023 10:53:52
Survey Completed Date: Monday, 28 August 2023 11:22:20
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(D D/M M/YYYY)
25/10/2023
regarding agenda item number
e.g. 11 a
New
I will be participating
on my own behalf
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom
link.
In-Person
Contact Information
Page 37 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Dan Parle
Address
Email
Phone
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
I want to inform Council members about the dangers and harm from growing light and noise pollution
and how some progressive municipalities are encouraging and, in some cases, creating regulations
and bylaws to protect our dark skies and quiet environment. There is considerable scientific research
indicating that noise and light pollution can have profound negative effects on wildlife and human
well-being. I will provide copies of some of this research and samples of effective
bylaws/policies/regulations from other communities. I will also provide some perspective from my
volunteer work as the Grant Writer for Quiet Parks International. Council has an opportunity to
address these growing concerns in a positive way in a progressive municipality.
I will be providing a:
Written Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
I will be encouraging Council to educate residents and enact regulations, policies/bylaws that are
sensitive to and protect our dark skies and quiet environment.
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
No
Reason why this deputation/presentation is important to Council and to the municipality:
Page 38 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
There is considerable scientific evidence that noise and light pollution can significantly harm the well-
being of wildlife and humans. One of Council's mandates is to protect/preserve/regulate our
environment. Noise and light pollution will become growing, major concerns in the future. Council has
an opportunity to enact a progressive, positive approach to these problems which will be less costly
and disruptive if we start now. There are some "easy wins" here if we get ahead of the curve.
I Acknowledge I have read and completed the required information
Page 39 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Presentation on Dark Sky and Quiet Refuge to Oro-
Medonte Council, October 25, 2023
Thank you Council for taking the time to speak with me today. I want to bring to your attention
a couple of related issues that may not be on your radar today but are growing concerns in our
modern world: noise and light pollution.
There is abundant scientific evidence that noise and light pollution are harmful to all life,
including the mental and physical health of humans (see provided data base). Our world is also
growing noisier and more light-drenched with each passing day. Attached below are
representative articles and internet resources for additional information.
As a Council,you have an obligation to safeguard our communities against emerging threats to
our safety, health, and wellbeing. The good news is that there are some "easy wins" that have
an immediate positive impact. Simple things, like adopting the Dark Sky Five Principles for
Responsible Outdoor Lighting (attached), provide some remedies. These changes are easier to
implement now rather than retro-actively when complaints rise and federal and/or provincial
legislation forces action at the municipal level.
And Oro-Medonte could start a gradual conversion from gas powered to electric powered lawn
mowers, week whackers and other tools ahead of probable federal or provincial mandates
which attempt to address the need to reduce noise and carbon emissions.
It is always more effective to encourage positive behaviour through education and cooperation
than through bylaws and regulations which are often greeted by hostility and are difficult to
enforce. Oro-Medonte could declare itself a municipality sensitive to these issues that is
working towards being a Dark-Sky and Quiet Refuge community. I am a volunteer with Quiet
Parks International, an organization which certifies quiet urban and wilderness parks, so I have
some experience with these issues.
I believe that the majority of Oro-Medonte residents are concerned about light and noise
pollution and would react positively to a Council initiative in this area.
Initiatives for both Dark-Sky and Quiet are listed below. I'd be happy to answer any questions
that the Council may have as well as inquire on behalf of the council to the International Dark-
Sky Association (IDA) or Quiet Parks International (QPI).
Dan Parle
705-816-5145
209 Lakeshore Road West, Oro-Medonte, ON
dparle@rogers.com
Page 40 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Suggesteed -Dark Sky and Quiet Initiatives for Oro-
Medonte
Short Term:
1. Direct staff to follow the Dark Sky Principles of Responsible lighting in all new
installations and buildings. Start a program to retrofit all Township lighting to
these standards.
2. Pass a motion that Oro-Medonte recognizes the issues around noise and light
pollution and is working towards being a Dark Sky and Quiet Refuge community.
3. Educate residents on the dangers of light and noise pollution through leadership
and County communications.
4. Encourage residents to follow the five principles of responsible lighting and to be
sensitive to how any noise they make may affect their neighbours and wildlife.
5. Stop telling residents to light up their property to deter theft. (While there is
evidence that this works in the city, I do not think that lighting up homes in the
country deters theft. It might even be negative by alerting thieves to illuminated,
desirable and isolated targets, although I know of no studies on this— these are
just observations and thoughts of mine). Anyways, there are environmental ways
to discourage theft that do not cause significant light pollution.
Long term:
1. Phase out all County-owned small, two stroke gas engine equipment (e.g. leaf
blowers, weed whackers) in favour of quieter, less polluting electric models.
These small engines are also big polluters and are likely to be outlawed in the
future for this reason alone.
2. Pass a bylaw setting a date for residents to phase out small gas engine
equipment in favour of electric models (see attached article).
3. When progress Is made and standards are met, declare Oro-Medonte a Dark
Sky and Quiet Refuge community, and celebrate the success. I would be pleased
to volunteer to help Council with this effort.
Page 41 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Internet Resources for Research and Guidance
1 . Dark Sky International web site:
https:Hdarksky.org
This web site has a lot of good information about shielding and directing
necessary light. It also sources reasonably priced and effective light
shields.
2. Quiet Parks International web site:
https://www.guietparks.org
While specific to parks, this web site has an excellent research data base
of articles on the effects of noise pollution (see attached sample search). It
will also give you an understanding of the growing international effort to
preserve and cherish quiet places.
3. For an excellent article on the profound negative effects of light
pollution on a wide variety of animals, see this article from the Atlantic
magazine:
https://www.theatlantic.com/magazine/archive/2022/07/light-noise-pollution-animal-sensory-
impact/63a446/
Page 42 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Dark Sky: Five Principles for Responsible Lighting
If light is deemed useful and necessary, follow these guidelines to prevent, or when
that's not possible, minimize light pollution:
USEFUL — All light should have a clear purpose.
Before installing or replacing a light, determine whether light is needed. Consider how
the use of light will impact the area, including wildlife and the environment. Consider
using reflective paints or self-luminous markers for signs, curbs, and steps to reduce the
need for permanently installed outdoor lighting.
TARGETED — Light should be directed only to where it's needed.
Use shielding and careful aiming to target the direction of the light beam so that it points
downward and does not spill beyond where it is needed.
LOW LIGHT LEVELS — Illumination should be no higher than necessary.
Use the lowest light level required. Be mindful of surface conditions, as some surfaces
may reflect more light into the night sky than was intended.
CONTROLLED — Light should be used only when it is useful.
Use controls such as timers or motion detectors to ensure that light is available when it
is needed, dimmed when possible, and turned off when not needed.
COLOR — Use warmer-color lights where possible.
Limit the amount of shorter wavelength (blue-violet) light to the least amount needed.
Light where you need it, when you need it, in the amount needed, and no more.
To gain a fuller understanding of DarkSky's approach to lighting, click here.
Page 43 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Seattle City Council approves plan
to ban gas-powered leaf blowers
Sep. 7, 2022 at 12:06 pm Updated Sep. 7, 2022 at 5:21 pm
4
',. f.
,may
f
rw
Evan Hartung,with Landcrafters,a Northeast Seattle landscaping company,uses a gas-powered leaf blower
last month.The Seattle City Council has approved a plan to ban gas-powered blowers. (Greg Gilbert/The
Seattle Times)
Skip Ad
By
Page 44 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Daniel Beekman
Seattle Times staff reporter
Leaf blowers, begone.
The Seattle City Council voted unanimously Tuesday to pass
resolutionstating the council's intent to phase out the use of gasoline-
powered leaf blowers by city departments and contractors by 2025 and by
businesses and residents by 2027, "or later, if necessary."
The resolution asks city departments to develop plans to meet those goals
and to design a public-education strategy for the transition. The council
hasn't calculated how much the transition could cost the departments that
use gas-powered leaf blowers.
RELI I F-IJ
Seattle City Council moves toward outlawing gas-powered leaf blowers
The new policy would require city workers, as well as Seattle businesses
and residents, to make do with electric leaf blowers, rakes and brooms
when tidying leaves, lawns clippings, dust and litter.
The resolution asks city departments to conduct a racial equity analysis,
gather input from landscaping companies, and consider financial incentives
for such companies and low-income residents.
Councilmember Alex Pedersen sponsored the resolution, citing noise,
health and environmental concerns. Gas-powered leaf blowers provide
cleanup muscle but Seattle must eliminate "the harmful sounds, the toxic
fumes, the filthy debris" generated by what Pedersen called "terrible
machines," he said.
"As we make the city government lead by example, there will be plenty of
time for the private market to follow," whether by using other tools "or just
letting the leaves decompose naturally," he said.
Seattle city departments own 418 gas-powered blowers and about 70
electric leaf blowers. Testing by the Parks Department in 2019 showed that
electric blowers had improved enough to handle dry conditions.
Page 45 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Other cities, including Los Angeles and Washington, D.C., have outlawed
gas-powered leaf blowers. L.A.'s ban has been sparsely enforced. D.C.'s ban
is succeeding, a representative told the Seattle council last month.
Daniel Beekman: 206-464-2164 or dbeekman@seattletimes.com; on
Twitter: @dbeekman. Seattle Times staff reporter Daniel Beekman covers
politics and communities.
No Motorcycle Noise Limit:
Alberta, Manitoba, New Brunswick, Newfoundland and Labrador, Prince Edward Island,
"Adequate" muffler, with no stated dB limits or no modification of muffler:
Columbia,British Northwest Territories, Ontario, Saskatchewan
Operate causing loud, unnecessary, unusual noise, etc, no dB level stated.
Nova Scotia,
Differences
It's quite interesting that states/provinces often don't state how the noise will be measured. Or, if
they do state how it will be measured, they measure at different locations under different
conditions. It's quite clear that there are no consistent means used to measure noise. And
sometimes, it's not clear at what level the noise will be ruled illegal.
There are also a couple of things that you should consider.
1. Noise levels may be determined by the government using different locations near the
motorcycle as well as at certain RPM or speeds.
Page 46 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
2. Certain local jurisdictions (cities/towns) may have an ordinance regulating
motorcycle noise that may be lower than the state/province require.
3. Note that these limits may not be up to date as noise regulations constantly change
so use the below list as a guide and not the absolute limit.
Takeaway
So what's the takeaway from all this regulation? If you live in a state/province/territory that
specifies noise limits or unaltered stock exhaust, its best to ensure that your bike does not make
any more noise than when it was delivered from the factory.
While the noise regulations are unnecessarily complex and seemingly random, it's only fair that
we allow others their right to quiet enjoyment. If you don't modify your motorcycle's exhaust,
you're likely safe from undue attention from law enforcement.
Note: This article should not he construed as legal advice. Check your state and local
regulations for more detailed information.
Page 47 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
Sample data base search: Negative Effets of Noise on
Humans and Animals
There is significant scientific research in this area. To demonstrate a sample of this
literature, I searched "health effects" on the QuietLinks database and got the result
below. This search is limited to humans. The effect on non-human animals is also
extensive.
Quiet LinksT library
search 25,000+ research articles on noise and quiet topics
All
metadata Title Author Journal Journal
Year Abstract DOI Keyword search
Subjective sensitivity to noise and non-auditory health effects among adults in Nis.Serbia.
10.21101/cejph.a5869
Ljiljana Stosic, Dusica Stojanovic, Konstansa Lazarevic, Dragan Bogdanovic,Zoran Milosevic
Central European journal of public health
2020
The aim of this study was to examine subjective sensitivity to noise of the citizens of Nis and its impact on their non-
auditory health effects.
Adult,Auditory Threshold,Cross-Sectional Studies, Female, Health Status, Humans, Male, Noise,Serbia,
Surveys and Questionnaires
Citation from PubMed
Transportation noise and blood pressure in a population-based sample of adults.
10.1289/ehp.1103448
Julia Dratva, Harish C Phuleria, Maria Foraster,Jean-Michel Gaspoz, Dirk Keidel, Nino Kunzli, L-J Sally Liu, Marco Pons,
Elisabeth Zemp, Margaret W Gerbase,Christian Schindler
Environmental health perspectives
2012
There is some evidence for an association between traffic noise and ischemic heart disease;however,associations
with blood pressure have been inconsistent,and little is known about health effects of railway noise.
Adult,Aged, Blood Pressure,Cohort Studies, Environmental Exposure, Female, Humans, Hypertension, Linear
Models, Male, Middle Aged, Noise,Transportation, Railroads
Citation from PubMed
Policy Interpretation Network on Children's Health and Environment.
10.1080 08035320600882173
Peter van den Hazel, Moniek Zuurbier, Marie Louise Bistrup
Acta paediatrics (Oslo, Norway: 1992). Supplement
2006
The main objective of PINCHE is to provide policy recommendations aiming at protecting children's health and
environment based on completed scientific research.The project focused on four themes:indoor and outdoor air
pollutants,carcinogens, neurotoxicants,and noise.The data were evaluated in workpackages on exposure
assessment,epidemiology,toxicology,and risk and health impact assessment.The data were analysed according to a
Page 48 of 220
8.b) 2.55 p.m. Deputation by Dan Parle and Ed Evans re: Dark Sky and Qui...
framework of questions.The workpackage on socioeconomic factors studied the influence of socioeconomic status
on exposures and on health effects. In the workpackage on science-policy interface, recommendations on how to
improve children's environmental health were formulated.
Advisory Committees,Child,Child Welfare, Databases, Factual, Environmental Health, Europe, European
Union,Guidelines as Topic, Health Policy, Humans, Noise,Organizational Objectives, Review Literature as
Topic, Risk Assessment
Citation from PubMed
The influence of wind turbine visibility on the health of local residents:a systematic review.
10.1007/s00420-019-01403-
Alice Freiberg,Christiane Schefter,Janice Hegewald,Andreas Seidler
International archives of occupational and environmental health
2019
The health effects of visible wind turbine features on residents were investigated. Further, it was examined, if visual
annoyance has an influence on residents' health,and if wind turbine visibility impacts residents' health independently
of or in combination with acoustical aspects.
Health Status, Humans, Noise,Quality of Life, Renewable Energy,Sleep Deprivation,Visual Perception,Wind
Citation from PubMed
Effects of noise and vibration on farm workers.
C D Crutchfield, S T Sparks
Occupational medicine(Philadelphia, Pa.)
1991
A variety of significant health effects are associated with occupational exposures to noise and vibration,which are an
integral part of many agricultural operations.Since vibrating surfaces represent one of the primary sources of noise,
exposures to both types of physical stressors are commonly encountered.The effects of noise and vibration
exposures may be exacerbated among farm workers because they tend to be more isolated than workers in other
types of industry.As a consequence,access to health and safety information,medical care,and hazard control
technology may be more restricted. Medical practitioners who serve the agricultural community must be aware of the
consequences of exposures to noise and vibration.A primary duty involves conducting baseline and periodic
examinations to catch diseases associated with such exposures at an early stage,when the condition is still reversible.
In addition,the practitioner's role also includes prevention of disease through education of workers regarding the
effects of noise and vibration and through helping specify procedures and strategies that will result in exposure
reductions.
Agricultural Workers' Diseases, Ear Protective Devices, Hearing Loss, Noise-Induced, Humans, Maximum
Allowable Concentration, Noise,Occupational, Physician's Role,United States,United States Occupational
Safety and Health Administration,Vibration
Citation from PubMed
(Adverse health effects due to environmental noise exposure in urban areasl.
10.1007/s00103-020-03178-9
Jordis Wothge, Hildegard Niemann
Bundesgesundheitsblatt,Gesundheitsforschung,Gesundheitsschutz
2020
Environmental noise is a great burden for the population in Germany,especially in urban areas. People are often
exposed not only to one but several noise sources. Long-term exposure to environmental noise can have several and
severe adverse effects on human health,such as noise annoyance,sleep disturbances, ischaemic heart disease and
depression.Additional burdens arise from multiple exposure to particulate matter or air pollutants.The current article
describes the relevant adverse health effects due to long-term environmental noise exposure,discusses the
challenges of environmental noise in urban areas different and introduces measures and instruments to abate
environmental noise.
Air Pollutants, Environmental Exposure,Germany, Humans, Noise, Particulate Matter
Citation from PubMed
Use of health effects and expressed annoyance for air pollution management.
J Brenot, P Hubert
Page 49 of 220
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Developments in toxicology and environmental science
1987
Air Pollution, Emotions, Environmental Monitoring, Epidemiological Monitoring, Humans, Noise,Odorants,
Perception, Respiratory Tract Diseases
Citation from PubMed
Auditory and non-auditory effects of noise on health.
10.101 6 50140-6736 13 61613-
Mathias Basner,Wolfgang Babisch,Adrian Davis, Mark Brink,Charlotte Clark, Sabine Janssen, Stephen Stansfeld
Lancet(London, England)
2014
Noise is pervasive in everyday life and can cause both auditory and non-auditory health effects. Noise-induced
hearing loss remains highly prevalent in occupational settings,and is increasingly caused by social noise exposure
(eg,through personal music players).Our understanding of molecular mechanisms involved in noise-induced hair-
cell and nerve damage has substantially increased,and preventive and therapeutic drugs will probably become
available within 10 years. Evidence of the non-auditory effects of environmental noise exposure on public health is
growing.Observational and experimental studies have shown that noise exposure leads to annoyance,disturbs sleep
and causes daytime sleepiness,affects patient outcomes and staff performance in hospitals, increases the occurrence
of hypertension and cardiovascular disease,and impairs cognitive performance in schoolchildren. In this Review,we
stress the importance of adequate noise prevention and mitigation strategies for public health.
Activities of Daily Living,Age Factors,Animals,Cardiovascular Diseases,Cognition Disorders, Ear Protective
Devices, Environmental Exposure, Hearing Loss, Noise-Induced, Humans, Noise,Occupational,Occupational
Exposure, Public Health, Risk Factors
Citation from PubMed
Evaluation of smartphone sound level meter applications as a reliable tool for noise monitoring.
10.1080/15459624.2019.1639718
Travis McLennon, Shivangi Patel,Alberto Behar, Mohammad Abdoli-Eramaki
Journal of occupational and environmental hygiene
2019
Noise is a constant and ongoing health hazard across many workplaces and industries worldwide.The effective
management of noise-related health effects is primarily dependent on accurate measurements of sound levels.The
accuracy and feasibility of smartphone sound level meter applications(apps)for noise monitoring in occupational
and environmental scenarios was tested.Ten iOS and Android smartphones were used to conduct sound level
measurements with five apps for each respective platform.Five different sound signals were utilized to represent the
spectra present in an occupational environment,at four different reference sound levels(60,70,80,and 90 dBA)for a
total of 1,000 tests.A calibrated Larson Davis LxT sound level meter was used as a reference. Results suggest that
across all four measured sound levels the difference in smartphone app performance on the two platform is fairly
nuanced. However,at the 90dBA sound level Android apps consistently underreport sound levels.This study
concludes that some apps have the possibility to be appropriate for use only as screening tools and cannot be used
for accurate determination of sound levels.
Environmental Monitoring, Humans, Mobile Applications,Noise, Reproducibility of Results,Smartphone,
Workplace
Citation from PubMed
Urban noise assessment and its nonauditory health effects on the residents of Chiniot and Jhang. Punjab.
Pakistan.
10.1007/s11356-021-14340-4
Zia Ur Rahman Farooqi, Iftikhar Ahmad, Nukshab Zeeshan, Predrag Ilic, Muhammad Imran, Muhammad Farhan Saeed
Environmental science and pollution research international
2021
Elevated noise level is an emerging global problem.Therefore,the present work is conducted that can improve,
increase,and integrate the already known issue in literature with new information coming from an emerging country
such as Pakistan.The objectives of this study were(i)to assess the urban noise levels and traffic density of Chiniot
and Jhang and (ii)to determine nonauditory health effects of noise levels on the residents of both cities. Noise levels
Page 50 of 220
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were examined from 181 locations(103 from Jhang and 78 from Chiniot)and categorized into hospitals,educational,
religious and recreational, residential, industrial areas,and traffic intersections.A-weighted noise level measurements
were taken using an integrated sound level meter which recorded short-term road traffic noise continuously for 15
min at each location (LA).The urban noise data showed 82%of the sites in Jhang (LA = 103 dB)and 95%in Chiniot
(LA = 120 dB)exceeded the noise limits set by the National Environment Quality Standard of Pakistan (NEQS-Pak)
and World Health Organization (WHO). Moreover, higher intensity of noise levels(LA >_ 100 dB)was recorded in
Chiniot(17 sites)than in Jhang (1 site). Regression analysis showed a relatively strong relationship of traffic density
with noise at Chiniot(R = 0.48)compared to Jhang (R = 0.31). However,spatial variability of noise with traffic density
was observed in both cities.Survey study revealed that all the respondents in Jhang and Chiniot suffered from many
noise-related health problems such as annoyance(53 and 51%),depression (45 and 47%),dizziness(61 and 65%),
headache(67 and 64%), hypertension (71 and 56%), hearing loss(53 and 56%), physiological stress(65 and 65%),
sleeplessness(81 and 84%),and tinnitus(70 and 62%)due to noise, respectively.We conclude that noise levels are
higher in Chiniot primarily due to high road traffic and secondarily due to high population density. It is
recommended that vehicle maintenance and family and urban planning could be effective measures to reduce urban
noise levels.
Cities,City Planning, Health Status, Humans, Noise, Pakistan
Citation from PubMed
Heavy metals and noise exposure:health effects.
10.4103/1463-1741.53358
Noise&health
2009
Heavy metals are chemical elements with a specific gravity that is atleast five times that of water which is 1 at 4
degrees C.The commonly encountered heavy metals are lead,mercury,cadmium,and arsenic. Lead levels in children
continue to be a health hazard as the current limit of 10 ug/dL is considered too high with the WHO estimate of 40%
of children having blood levels greater than 5 ug/dL.Some authors have suggested a new limit should be set at 2
ug/dL.There are substantial differences in the literature regarding the effects of lead on hearing as assessed by pure
tone audiometry. Mercury causes hearing loss and neurological dysfunction in Humans and animals. Methyl mercury
is considered a more toxic compound to mercuric chloride.Cadmium causes a range of health effects from lung
cancer, kidney damage to hearing loss. Dose dependent effects on hearing loss have been shown in rats.Combined
effect with noise exposure has been shown to be more pronounced.Arsenic is released into the environment through
the smelting process of copper,zinc,and lead. It is usually found in the water supply. Hearing impairments have been
noted in the low and high frequencies in conjunction with balance disturbance.
Animals,Arsenic,Cadmium, Environmental Exposure, Hearing, Hearing Loss, Humans, Lead, Metals, Heavy,
Noise, Risk Factors
Citation from PubMed
The effect of wind turbine noise on sleep and quality of life:A systematic review and meta-analysis of
observational studies.
10.1016/j.e nvi nt.2015.04.014
Igho J Onakpoya,Jack O'Sullivan, MatthewJ Thompson,Carl J Heneghan
Environment international
2015
Noise generated by wind turbines has been reported to affect sleep and quality of life(QOL), but the relationship is
unclear.Our objective was to explore the association between wind turbine noise,sleep disturbance and quality of
life, using data from published observational studies.We searched Medline, Embase,Global Health and Google
Scholar databases. No language restrictions were imposed. Hand searches of bibliography of retrieved full texts were
also conducted.The reporting quality of included studies was assessed using the STROBE guidelines.Two reviewers
independently determined the eligibility of studies,assessed the quality of included studies,and extracted the data.
We included eight studies with a total of 2433 participants.All studies were cross-sectional,and the overall reporting
quality was moderate. Meta-analysis of six studies(n=2364) revealed that the odds of being annoyed is significantly
increased by wind turbine noise(OR:4.08;95%Cl:2.37 to 7.04; p<0.00001).The odds of sleep disturbance was also
significantly increased with greater exposure to wind turbine noise(OR:2.94;95%Cl: 1.98 to 4.37; p<0.00001). Four
studies reported that wind turbine noise significantly interfered with QOL. Further,visual perception of wind turbine
generators was associated with greater frequency of reported negative health effects. In conclusion,there is some
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evidence that exposure to wind turbine noise is associated with increased odds of annoyance and sleep problems.
Individual attitudes could influence the type of response to noise from wind turbines. Experimental and observational
studies investigating the relationship between wind turbine noise and health are warranted.
Adult,Cross-Sectional Studies, Humans, Male, Noise,Observational Studies as Topic,Quality of Life,Sleep
Wake Disorders,Wind
Citation from PubMed
Aircraft noise and mental health: I. Prevalence of individual symptoms.
10.1017/s0033291700054982
A Tarnopolsky,G Watkins, D J Hand
Psychological medicine
1980
A domiciliary survey(sample size circa 6000)was conducted in areas of different aircraft noise exposure affected by
London (Heathrow)Airport.Respondents were urban dwellers age 16+.Since no differences were found in the
prevalence of manifest psychiatric disorders,the frequency of 27 individual acute and chronic symptoms was
investigated. Many acute symptoms showed an increase with noise,and this was particularly evident for waking at
night, irritability,depression,difficulty in getting to sleep,swollen ankles, burns/cuts/minor accidents,and skin
troubles.Two chronic symptoms,tinnitus and ear problems,showed evidence of an increase with noise,while most
other chronic symptoms were more common in low noise conditions. Results are controlled for the effects of age,sex
and other standard epidemiological variables. Irrespective of their association with noise, most symptoms,chronic
and acute,were more frequent among those respondents who also reported high annoyance.Suggestions for the
analysis of surveys of health effects by noise are put forward.
Accidents,Acute Disease,Adolescent,Adult,Age Factors,Aged,Aircraft,Chronic Disease, Depression, Female,
Humans, Male, Mental Disorders, Middle Aged, Noise, Noise,Transportation,Sex Factors,Skin Diseases,Sleep
Wake Disorders,Surveys and Questionnaires,Tinnitus
Citation from PubMed
Aircraft Noise and Psychological III-Health:The Results of a Cross-Sectional Study in France.
10.3390/ijerph 15081642
Clemence Baudin, Marie Lefevre, Patricia Champelovier,Jacques Lambert, Bernard Laumon,Anne-Sophie Evrard
International journal of environmental research and public health
2018
The effects of aircraft noise on psychological ill-health have not been largely investigated and remain to be discussed.
No study has been performed in France on the health effects of aircraft noise.The present study aimed to investigate
the relationship between aircraft noise in dB and in terms of annoyance and psychological ill-health in populations
living near airports in France.A total of 1244 individuals older than 18 and living near three French airports
(Paris-Charles de Gaulle, Lyon-Saint-Exupery and Toulouse-Blagnac)were randomly selected to participate in the
study. Information about their personal medical history and socioeconomic and lifestyle factors was collected by
means of a face-to-face questionnaire performed at their place of residence by an interviewer. Psychological ill-health
was evaluated with the 12-item version of the General Heath Questionnaire(GHQ-12). For each participant,outdoor
aircraft noise exposure in dB was estimated by linking their home address to noise maps.Objective noise exposure in
dB was considered to be the primary exposure of interest.Four noise indicators referring to three different periods of
the day were derived and used for the statistical analyses:,,, and . Noise annoyance and noise sensitivity were the
secondary risk factors of interest. Logistic regression models were used with adjustment for potential confounders.
The participation rate in the study was 30%.Approximately 22%of the participants were considered to have
psychological ill-health according to the GHQ-12. No direct association was found between exposure to aircraft noise
in dB and psychological ill-health. However,annoyance due to aircraft noise and noise sensitivity were both
significantly associated with psychological ill-health. Moreover,a gradient was evidenced between annoyance and
psychological ill-health,with increasing ORs from 1.79(95%Cl 1.06-3.03)for people who were not all annoyed to
4.00(95%Cl 1.67-9.55)for extremely annoyed people These findings confirm the results of previous studies,
suggesting there is no direct association between aircraft noise exposure in dB and psychological ill-health, but there
is a significant relationship between noise sensitivity or annoyance due to aircraft noise and psychological ill-health.
This supports the hypothesis that psychological aspects,such as noise annoyance and noise sensitivity, play
important roles in the association between environmental noise and adverse effects on health. However,further
studies are necessary in order to better understand the links between these variables.
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Adult,Aged,Aged,80 and over,Aircraft,Airports,Auditory Perception,Cross-Sectional Studies,
Environmental Exposure, Female, France, Humans, Logistic Models, Male, Mental Disorders, Mental Health,
Middle Aged, Noise,Transportation, Psychiatric Status Rating Scales, Risk Factors
Citation from PubMed
Long-term wind turbine noise exposure and the risk of incident atrial fibrillation in the Danish Nurse cohort.
10.1016/j.e nvi nt.2019.104915
Elvira V Brauner,Jeanette T Jorgensen,Anne Katrine Duun-Henriksen,Claus Backalarz,Jens E Laursen,Torben H
Pedersen, Mette K Simonsen,Zorana J Andersen
Environment international
2019
The potential health effects related to wind turbine noise(WTN) have received increased focus during the past
decades, but evidence is sparse.We examined the association between long-term exposure to wind turbine noise and
incidence of atrial fibrillation (AF).
Aged,Atrial Fibrillation,Cohort Studies, Denmark, Electric Power Supplies, Environmental Exposure, Female,
Hospitalization, Humans, Incidence, Middle Aged, Noise, Nurses, Risk Factors,Wind
Citation from PubMed
Protection goals for residents in the vicinity of civil airports.
B Griefahn, K Scheuch,G Jansen, M Spreng
Noise&health
2004
Based on extensive and detailed reviews the present paper suggests evaluation criteria for aircraft noise for the
prediction of noise effects and for the protection of residents living in the vicinity of(newly constructed or extended)
civil airports.The protection concept provides graded evaluation criteria:Critical loads indicate noise loads that shall
be tolerated only exceptionally during a limited time. Protection Guides are central evaluation criteria for taking
actions to reduce noise immission.Threshold values inform about measurable physiological and psychological
reactions due to noise exposures where long term adverse health effects are not expected. Evaluation criteria are
provided for various protection goals,for hearing,communication and sleep,for the avoidance of annoyance and of
suspected cardiovascular diseases.As protection of the residents is understood as a dynamic process,these criteria
must be repeatedly tested and adapted to new scientific findings.
Aircraft,Auditory Threshold,Communication, Environmental Exposure, Environmental Health,Guidelines as
Topic, Humans, Noise,Transportation, Residence Characteristics,Sleep Deprivation
Citation from PubMed
Reply to Guski.Schreckenberg,Schuemer. Brink and Stansfeld:Comment on Gjestland.T.A Systematic Review
of the Basis for WHO's New Recommendation for Limiting Aircraft Noise Annoyance.2018.,2717.
10.3390/ijerph16071105
International journal of environmental research and public health
2019
The European Regional Office of the World Health Organization (WHO,2018) recently dramatically lowered its former
(WHO,2000) recommendations for cumulative aircraft noise exposure levels associated with risks of adverse public
health effects.WHO's recommendations,although lacking the force of law,are nonetheless of interest to aviation
regulatory bodies and to the public at large. It is therefore important that WHO's recent recommendations receive
and withstand careful scrutiny.WHO's(2018) recommendations are based on controversial assumptions,analyses
and interpretations prepared by Guski et al.(2017).Gjestland (2018) identified a number of limitations of the opinions
expressed by Guski et al.(2017).Guski et al.(2019)subsequently challenged some of Gjestland's(2018)observations.
This paper responds to the defenses offered by Guski et al.(2019)of the opinions expressed in their prior(2017)
publication.
Aircraft,Attitude, Noise,Transportation, Public Health,World Health Organization
Citation from PubMed
Comparison of Multiple Measures of Noise Exposure in Paper Mills.
10.1093/an nhyg/mew001
Richard L Neitzel, Marianne Andersson, Eva Andersson
The Annals of occupational hygiene
Page 53 of 220
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2016
Noise exposures are associated with a host of adverse health effects,yet these exposures remain inadequately
characterized in many industrial operations, including paper mills.We assessed noise at four paper mills using three
measures:(i) personal noise dosimetry, (ii)area noise measurements,and (iii)questionnaire items addressing several
different aspects of perceived noise exposure.
Environmental Monitoring, Humans, Manufacturing Industry, Noise,Occupational,Occupational Exposure,
Paper,Sweden
Citation from PubMed
Does air pollution confound associations between environmental noise and cardiovascular outcomes?-A
systematic review.
10.1016/j.e nvres.2023.116075
Katie Eminson,Yutong Samuel Cai,Yingxin Chen,Claire Blackmore,Georgia Rodgers, Nigel Jones,John Gulliver,
Benjamin Fenech,Anna L Hansell
Environmental research
2023
Exposure to environmental noise is associated with adverse health effects, but there is potential for confounding and
interaction with air pollution, particularly where both exposures arise from the same source,such as transport.
Environmental Exposure,Air Pollution,Air Pollutants, Noise,Transportation, Databases, Factual, Particulate
Matte
Citation from PubMed
Comparing the Effects of Road. Railway,and Aircraft Noise on Sleep: Exposure-Response Relationships from
Pooled Data of Three Laboratory Studies.
10.3390/ijerph16061073
Eva-Maria Elmenhorst, Barbara Griefahn,Vinzent Rolny, Mathias Basner
International journal of environmental research and public health
2019
Air, road,and railway traffic,the three major sources of traffic noise, have been reported to differently impact on
annoyance. However,these findings may not be transferable to physiological reactions during sleep which are
considered to decrease nighttime recovery and might mediate long-term negative health effects.Studies on
awakenings from sleep indicate that railway noise,while having the least impact on annoyance, may have the most
disturbing properties on sleep compared to aircraft noise.This study presents a comparison between the three major
traffic modes and their probability to cause awakenings. In combining acoustical and polysomnographical data from
three laboratory studies sample size and generalizability of the findings were increased.
Acoustics,Adult,Aged,Aircraft, Environmental Exposure, Female,Germany, Humans, Logistic Models, Male,
Middle Aged, Motor Vehicles, Noise,Transportation, Polysomnography, Railroads,Sleep,Young Adult
Citation from PubMed
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Jennifer Whitley, Economic Development Officer
Meeting Date: November 8, 2023
Report No.: CS 2023-28
Subject: Consideration of a Municipal Accommodations Tax
Type: Requires Action
Motion No.:
Recommendation
1. That report CS 2023-28, Jennifer Whitley, Economic Development Officer, re:
Municipal Accommodations Tax be received and adopted;
2. That Council supports/does not support the implementation of a Municipal
Accommodation Tax (MAT);
3. That, should Council support the implementation of a MAT, that the following
elements be approved:
a. A MAT tax of 4%;
b. A MAT tax applied to all applicable transient accommodations as noted
within report CS2023-28;
c. Target the start date of September 1, 2024 be set, to be refined in 2024;
d. That a public process, as outlined in the report, be initiated to select the
non-profit tourism entity;
4. And That Township accommodations be advised of Council's decision under the
Economic Development Officer's signature.
Corporate Services November 8, 2023
Report No. CS2023-28 Page 1 of 18
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Background
Legislative Overview
On May 17, 2017, the Province enacted Bill 127, Stronger, Healthier Ontario Act, 2017,
providing municipalities the authority to levy a transient accommodation tax (hotel
tax). The Transient Accommodation Regulation 435/17 came into effect on December
1, 2017, outlining provisions for all single and lower tier municipalities across Ontario,
providing the authority to implement a Municipal Accommodation Tax (MAT). Upper tier
municipalities (Regional or County Governments) do not have the authority to put this
tax in place.
The municipal accommodation tax authority allows the municipality to determine the
types of short-term (transient) accommodation to which the tax would apply. The tax
can only apply to accommodation that is short-term in nature, 30 days or less. The
municipality could apply the tax to different types of accommodations including but not
limited to hotel, motel, resort, camping/glamping, bed & breakfast, or other types of
short-term accommodation available in the municipality. The provider of transient
accommodation within the municipality would be required to collect the tax and identify
on all invoices, a separate line item for the MAT.
Only the accommodation portion of a bill is applicable for MAT, HST applies to the all-in
prices of transient accommodation including any MAT. The regulation provides
exemptions for properties that are owned by the crown ie. Provincial Parks, universities
& colleges, hospitals, long term care homes as well as rooms/accommodations that are
paid for by employees of the Crown receiving a "government rate" for the
accommodation.
The MAT is remitted to a designated entity who can be either a third party or the
municipality. At least 50% of the total amount collected must be dispersed to one or
more local non-profit tourism entities whose mandate includes the promotion of tourism
in Ontario or in a municipality. Any amount paid to such an entity must be used for the
exclusive purpose of promoting tourism. The municipality must enter into an agreement
with the eligible tourism entity, MAT use parameters would be set, and stipulations to
ensure financial accountability for the funds provided.
Use of the municipally retained portion (maximum 50%) would be determined by
Council.
Examples of expenditures that some other municipalities have utilized their retained
municipal portion of a MAT for include:
Corporate Services November 8, 2023
Report No. CS2023-28 Page 2 of 18
Page 56 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
• Promote and advertise tourism
• Assistance with product development— new ideas and experiences for
increased visitation
• Supporting municipal programs and services that are impacted by tourism such
as economic development initiatives, culture and parks and recreation activities,
wayfinding and signage plans and implementation, road repairs etc.
• Possibility of leveraging other government programs and funding opportunities
• Establishing a reserve fund for future investment for the tourism industry
• Supporting tourism investment activities ie. Attraction of new tourism
development or new products
These are just some examples, however there are no set rules or guidelines for how the
municipality spends their retained portion of a MAT.
Oro-Medonte — MAT History:
• 2019 — the concept of MAT was considered see report CS2019-16. Motion
CS190814 was passed for the report to be received and adopted and that
staff proceed as outlined in the report, and report back to Council.
The Next Steps outlined in the report were the following:
1. Provide feedback to OLC on the concept of a name/brand change to
incorporate "Orillia";
2. Conduct a financial analysis of the impact of a MAT on the corporation;
3. Explore options for collection and oversight of the MAT (non-profit tourism
organizations);
4. Further engagement with industry and tourism stakeholders;
5. Presentation of report to Council with options.
• 2020 — January 15, 2020 report to Council CS 2020-2.
Motion No. C200115-7
1. "Be it resolved 1. That CS2020- 2, Jennifer Whitley, Coordinator,
Economic Development/ Communications and Donna Hewitt, Director,
Corporate Services re: Municipal Accommodation Tax (MAT) Update be
received.
2. That Council approves a 4% Municipal Accommodations Tax pilot on
accommodations including hotel, resort with a targeted implementation date
of September 1, 2020.
3. That pending the future decision of Council regarding the Township' s
position with STRs, that staff be directed to report back on future
implementation of a MAT on STRs if relevant.
Corporate Services November 8, 2023
Report No. CS2023-28 Page 3 of 18
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
4. That potential not for profit tourism providers be invited to make
presentations at a future meeting of Council.
5. That Council consider a 4% MAT at a future date regarding transient
camping.
Non-profit tourism providers were invited to make presentations and present
proposals at a future meeting of Council. Presentations were made in February
2020 by the following organizations.
• Ontario's Lake Country (Orillia & Lake Country Tourism)
• Oro-Medonte Chamber of Commerce
• Tourism Barrie
• Tourism Oro-Medonte (A group of businesses/individuals who came
together as a result of the municipality's consideration of a MAT. Staff are
not aware of the current status.)
Shortly after this, in March 2020 the COVID-19 Pandemic began to impact
Ontario including our tourism operators. In April 2020 a memorandum was
shared with Council, the previous Council Motion C200115-7 was rescinded,
Council requested staff to report back as late as April 2021.
• 2021- Updated report to Council in April, CS2021-11, including a review of the
impacts of the pandemic and closure of a major accommodator (Carriage
Ridge/Hills) in the Township. Council agreed to defer a MAT until the "COVID-19
Emergency" was concluded and another roofed accommodator had commenced
operations in the Township.
2023 - The Economic Development Roundtable recommended staff report back
to Council on a possible MAT later in 2023. This action was approved through
the Annual Economic Development Workplan presented to Council for approval,
report CS 2023-12. In 2022 Carriage Ridge re-opened a portion of the original
resort for transient accommodations under the brand umbrella of Choice Hotels,
owned by the Sunray Group.
Analysis
1. Tourism in Oro-Medonte Township
The Township of Oro-Medonte recognized over 20 years ago that the Tourism sector is
a key sector within our business environment. This has been documented both in terms
of jobs and number of businesses directly and indirectly connected to tourism.
Corporate Services November 8, 2023
Report No. CS2023-28 Page 4 of 18
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
The Township has supported OLC (Orillia and Lake Country Tourism, formerly Ontario's
Lake Country) with an annual financial contribution as well as Board/Marketing
Committee representation for over 20 years. OLC has fulfilled the role of the Township's
designated Destination Marketing Organization (DMO) working collaboratively with the
Township and our local partners. The Township supports the Oro-Medonte Chamber of
Commerce & Tourism with funding annually and provides a Council representative to
participate on its Board of Directors. The Township also applies for funding with regional
organizations, Tourism Simcoe County and RT07(BruceGreySimcoe), on available pay-
to-play partnerships based on annual budgets that support our Tourism Action Plan and
Economic Development Strategy.
Roles & Functions
The municipality's role in tourism has been focused on management of the destination
(ie planning, developing and managing the destination to fulfill the needs and desires of
tourists, while giving consideration to the well-being of the local community). As noted
above, tourism is critical to the municipality and is a key area of focus for the Township
of Oro-Medonte as outlined in the Township's recently finalized 5 Year Economic
Development Strategy and The Tourism Destination Action Plan that was received and
adopted by Council in 2022. The Economic Development strategy includes the strategic
goal of developing and promoting Oro-Medonte as a premier four-season destination,
this goal includes the following objectives:
1. To build the case for tourism growth and management in Oro-Medonte.
2. To increase the knowledge and understanding about tourism in Oro-Medonte.
3. Support and positively influence the development of new and existing four-
season tourism products in the Township.
4. Maintain and enhance tourism/recreational infrastructure in the Township to
ensure long-term sustainability of assets.
5. Support the development and enhancement of communications to visitors in Oro-
Medonte.
Oro-Medonte is home to various types of transient accommodations, although we do
not have as many rooms as other neighbouring municipalities. Transient
accommodations in the Township range from Resorts/Hotels to Bed & Breakfasts to
Camping/Glamping.
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2. MAT Information
2.1 Municipal Comparators
Based on the research completed by staff, there are currently more then 45
municipalities of various sizes across Ontario that have implemented a MAT, and many
others are still reviewing options. Most municipalities are charging a 4% tax. There are a
few unique circumstances such as the City of Toronto that was originally charging 4%,
recently increased to 6%, and Niagara Falls is charging $2 flat rate per overnight stay.
Examples of Municipalities who have implemented a MAT:
Barrie London Sarnia
Belleville Mississauga Sault Ste. Marie
Bradford Midland Sudbury
Brockville North Bay South Bruce
Chapleau (Township of) North Bruce Peninsula
Cornwall Peninsula Thunder Bay
Gravenhurst Oakville Timmons
Huntsville Orillia Vaughn
Kingston Ottawa Windsor
Other local municipalities that are currently considering implementation of a MAT
include:
Bracebridge Innisfil
Blue Mountains Newmarket
Collingwood Wasaga Beach
Currently the cities of Barrie & Orillia collect a MAT, Midland is working through its By-
law creation. With surrounding communities and many other municipalities across the
province already implementing the tax, visitors are becoming more and more familiar
with taxes of this sort being applied to their accommodation stays. The outdoor
recreation and events available in the Township of Oro-Medonte (skiing, cycling, hiking,
golfing, concerts etc.) brings many people to stay across the region and these other
municipalities are benefiting from the MAT collection.
Municipalities use the MAT to increase investment in tourism development without
relying on additional tax levy from the local businesses or residents, which in turn can
assist with local competitiveness and can improve the tourism ecosystem.
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Each municipality in Ontario that has implemented this tax is unique in all aspects,
including the MAT collection and methodology for distribution. The municipality has
flexibility to make decisions on the process of MAT through the creation of its By-law.
MAT Administration:
Collection of a MAT can be done by the municipality through the finance/treasury
department or through a third party. The third party can be the same as the selected
non-profit tourism entity or it can be different. The majority of third parties charge a fee
for collection, that seems to range anywhere from 1.8% to 4.5%. Several municipalities
have their selected non-profit tourism entity determine the collection, in some cases
they collect it directly or the non-profit tourism entity enters into an agreement with a
third party with expertise required for the collection of a MAT tax. There are several
municipalities in Ontario using ORMAH — Ontario Resort Hotel & Motel Association, to
collect the MAT. Midland has recently recommended to use ORMAH for their collection.
2.2 Oro-Medonte Accommodations Consultations
As part of the research and engagement process for this report, an information session
was hosted with Oro-Medonte accommodators on September 18, 2023, at the
Township Administration Centre. Representatives from each of the accommodation
types either participated in the meeting or were invited to provide comments. Along with
a presentation by Township staff, a City of Orillia representative provided a presentation
on the City's implementation of a MAT. The information session was attended by 6
accommodators, attendees were invited to ask questions and provide input during the
session. Staff have attempted to incorporate comments made during the meeting in the
summaries below. The session was recorded and shared along with the presentation
(attached) to available accommodation contacts in the Township. General feedback on
a possible MAT was requested from the accommodators, 3 weeks were given for the
feedback to be received along with an email reminder.
Staff sought feedback on whether the municipality should implement a MAT. Feedback
was received and varied from each accommodation and accommodation type.
See Attachments from accommodations who provided permission to share their
commentary publicly, including:
• Barrie Automotive Flea Market
• Horseshoe Resort
In some cases, accommodators were not comfortable with attribution of their comments
and as such these comments have been summarized as per their request to keep
comments generic.
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Comments considered to be in support of a MAT:
• A marketing accommodation tax would be beneficial to promote tourism into Oro-
Medonte.
• A lot of municipalities have implemented a MAT
• Accommodations should have a voice in how the MAT is used, ie an advisory
committee
• Opportunity for tourism partners to advertise and advocate for us.
Comments considered to not be in support of a MAT:
Note: Most respondents were not in favour:
• Any tax would have a negative impact on patrons and their success.
• Tax is a catalyst of inflation and the timing right now is terrible given the pressure
on the tourism industry.
• Event camping is limited to only a few times a year, there are increased costs for
this annual setup.
• Strong opposition to the proposed MAT and inclusion of campgrounds.
• Application of a MAT may have unintended and detrimental consequences to our
local tourism industry.
• Unfair advantage to competing regions — the inclusion of campgrounds in a MAT
places them at a disadvantage compared to other campgrounds and provincial
parks that do not have a tax.
• Negative impact on tourism — a MAT may deter tourists from the region, resulting
in declining revenue.
• Administrative burden on the accommodators.
• Infrastructure — some accommodations have had to develop their own
infrastructure that isn't dependant on local services including internal roads,
water systems, sewer treatment, parks, playgrounds, recreation areas, garbage
and waste etc.
• High Interest Environment— an additional tax further burdens businesses and
consumers in current high-interest environment.
Comments with points for consideration:
• Legislation has dictated that certain campgrounds are exempt from the tax
(provincial parks), unreasonable to include a tax on other campgrounds.
• The distribution of the funds needs to be clearly outlined in advance so that it is
clear what the goal of introducing the tax is.
• All accommodation types need to be included in the collection of funds.
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• Find a balance that supports revenue generation and a thriving tourism industry,
benefiting our local businesses and the community.
• This is nothing more than another money grab from the municipality, call it what
you will, it is still simply handing over more money without receiving any benefit
from it.
• It will simply make people thinking about setting up accommodation services to
perhaps reconsider.
In addition, other unsolicited comments were received with respect to who should be the
recipient of the MAT.
• Concerns regarding third party marketing efforts; several of the larger tourism
businesses have their own marketing teams/strategies, that they feel strongly will
be more effective then a third party.
Recently RT07 at the OLC AGM noted that the tourism sector is still in recovery mode
from the COVID 19 pandemic, "reopening is not recovery". A MAT could possibly further
assist in this recovery process through additional promotion and product development,
however not all businesses feel this same sentiment and are concerned that this
additional tax may hinder visitors coming to the area. There are both benefits and
challenges with considering an implementation of a MAT.
2.3 Oro-Medonte MAT Financial Model Calculation Estimate:
The below analysis took a conservative approach when considering the variables used
(Inventory available, room rates, occupancy rates) to present a possible scenario on
what a MAT collection might be in the Township of Oro-Medonte.
*Please note this is an example, Township accommodators have not provided ADR
(average daily rate), Occupancy, or Inventory.
Example Estimate:
ADR $150
Occupancy Rate 55%
Inventory— rooms 200
Total Inventory Sold — room nights 40,150
Total Gross Revenue $6,022,500
4% MAT $240,900
50% Split $120,450
On average this would equal $6 per room night on an accommodation that is
$150/night, or $12/night on a $300/nightly rate, or $2/night on a $50/nightly rate.
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The above scenario does not include the average 2.5% that is paid to the
collectors/administrator that is paid from the municipality's portion.
2.4 Benefits:
Offsetting the reliance on businesses and residents for the tax levy
Generate additional revenue for tourism related projects ie:
➢ Further implementation of Tourism Action Plan and Economic Development
Strategy
➢ Additional funding to leverage for grant opportunities that need matching
dollars
➢ Further promote local activities and events
➢ Support community infrastructure used by both residents and tourists
➢ Support tourism investment activities
Developing stronger relationships with the accommodations/hospitality sector.
Continue to market Oro-Medonte as a destination encouraging visitation and people to
stay longer/spend more dollars in the area.
Opportunity to have a stronger presence in a competitive marketing space.
Potential for job growth and retention of businesses if marketing and visitor experiences
enhanced to bring additional visitation to local businesses.
2.5 Challenges:
Limited accommodations in the Township, not as much MAT potential as other
municipalities.
Ongoing opposition from accommodations, could impact the effectiveness and success.
Accommodation resources required for setup and collection of a MAT and ongoing
reporting and monitoring.
Continuing impacts of COVID 19 understanding that reopening is not recovery and
there are still challenges ahead.
The economic uncertainty and it's impact on future visitation.
Year to year fluctuations in the total amount of MAT collected.
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Additional requirements for municipal staff time, depending on the selection of the non-
profit tourism entity, including implementation and setup, additional reporting, additional
meetings, participation on the advisory committee and ongoing communications etc.
3.0 Decisions before Council:
Does Council wish to approve and implement a MAT?
o If yes then:
- Step 1:
• What is the MAT amount?
On what types of accommodations will the MAT be applied?
What is the target implementation date?
Selection of an existing non-profit tourism entity or new non-profit tourism
entity (Township MSC etc.)?
o If existing non-profit— staff proceed with Step 2.
- Step 2:
Which existing non-profit tourism entity will receive the 50% of funds for
tourism promotion?
o Process to select the non-profit:
■ Council/public process — presentations/decisions based on
open/public proposals and ability for Oro-Medonte industry to provide
comment.
• Who will administer/collect the MAT (Township or 3rd party)?
Step 3:
• Creation of a By-law
• Draft an agreement with the non-profit tourism entity and determine
reporting requirements including reference to:
o Oro-Medonte tourism industry-based advisory committee — provides
feedback and makes recommendations to non-profit tourism entity on
tourism promotion spend
• Council to determine how the municipality will spend its share with input
from staff
o If no, then no further action beyond advising all stakeholders.
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3.1 MAT Amount:
As noted above, the majority of municipalities who have implemented a MAT charge
4%.
The Township has the flexibility to determine the percentage or flat rate, however staff
recommend a consistent application of 4% should Council wish to proceed with a MAT.
3.2 Types of Accommodations:
The following types of permitted accommodations are available in accordance with
Township By-laws within the Township;
• Hotel/Motel
• Resort (Village Commercial Resort Units (V1 zone)
• Timeshare Establishment
• Bed & Breakfast (B&B)
• Camping (Private & Public)
• Glamping
• Short Term Rentals (The Township's Zoning By-law No. 97-95 only permits short
term accommodation within the Village One (V1) and Residential Two, exception
123 (R2*123))
The Township has the flexibility to determine which accommodations would be required
to charge a MAT on their rentals. The MAT can be applied to some or all permitted
accommodations. Should Council wish to proceed with implementation of a MAT, staff
suggest consistent application across all accommodators be considered.
3.3 Target Implementation Date:
On average it takes approximately 6 months to implement, however it can take
anywhere from 3 months to 12 months depending on how quickly decisions are made
and if there are already procedures in place. ie does the non-profit tourism entity
already administer a MAT with processes in place? For many of our accommodators
there would need to be a transition period due to pre-booked (advance bookings) of
accommodations. Other considerations for the accommodations include the staff time
required to setup reservations systems and potential impacts from the busier seasons.
Should Council wish to proceed, given the resistance of the accommodation sector to
support a MAT, a targeted implementation date of September 1, 2024 might be realistic.
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3.4 Non-Profit Tourism Entities:
Examples of possible non-profit recipients, as per the legislation the organization must
have a tourism mandate. (Local non-profit tourism entities whose mandate includes the
promotion of tourism in Ontario or in a municipality)
• Local established non-profit organizations
o Destination Marketing Organizations ie. Orillia & Lake Country
Tourism, Tourism Barrie
o Chambers of Commerce
o Municipal Service Corporation
• New non-profit
• Regional or Provincial organizations
o County of Simcoe
o RT07
In a couple of municipalities, the minimum 50% is divided between different
organizations, with each having set expectations for the spending of the funding, this
also depends on the total amount of MAT received and if this makes good business
sense. The Township has the opportunity to decide how this is structured.
The agreement with a selected tourism entity would require that MAT funds collected to
be used exclusively for tourism marketing and promotions for the Township of Oro-
Medonte. Potential projects and marketing opportunities can include enhanced event
promotion, stay and play packages, mid week and shoulder season product
development and marketing, and enhanced visitor experiences and more.
Based on insights from other municipalities, the success of a MAT is increased and
more beneficial to all parties, when all are willing to work together. It has been
suggested, if the Township decides to implement a MAT, that an advisory committee be
selected to work with the designated non-profit tourism entity; this will allow ideas and
concerns to be explored, discussed and addressed with a selected group of
stakeholders. An advisory committee could promote partnerships and collaborative
approaches including product development such as "stay and play" packages and four-
season activities, concentrating on areas of priority to the tourism industry with a focus
on overnight stays. An Advisory Committee could include Township staff, a
representative from the Economic Development Roundtable, a select number of
representatives from the Township's tourism sector including accommodation and local
attractions plus a representative from the selected non-profit tourism entity.
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Selection of an Established Non-Profit Tourism Entity
Should Council determine that an established non-profit tourism entity would be the
choice to receive the MAT, township staff suggest an open proposal-based approach be
followed for selection. A Request for Proposal (RFP) would be created outlining
expectations and deadlines for response. The process would include the submission of
a written proposal and presentation. Evaluation would be criteria based and could
include, but not be limited to:
- Organization history, viability and demonstration that they meet the Provincial
definition of"Mandate includes the promotion of tourism in Ontario or in a
municipality" — ie. By-laws, board of directors, financial viability, staff resources
etc.
- Experience marketing/promoting tourism to visitors (examples of activities
undertaken - website, advertising campaigns etc.)
- Experience with product development (examples of tourism products/packages
developed etc.)
- Experience collaborating with Oro-Medonte Tourism businesses and community
organizations to achieve common tourism-related goals.
- Implementation plan and administration plan for the MAT.
Should an established non-profit tourism entity be selected, a three-year service
agreement is recommended based on other municipalities experiences; this should be
created prior to the implementation of the MAT to ensure obligations are clear between
organizations. The agreement should include any exclusions to the MAT, expectations
for activities and industry engagement, how payments are made and remitted, penalties
for failing to comply with the By-Law, audit requirements, inspection powers, termination
provisions, plus any other requirements identified through the applicable legislation, to
ensure appropriate accountability and oversight would be identified.
If MAT revenue is split between two organizations there are additional resources that
will be required including staff resources to work collaboratively and provide
representation with both organizations, such as participation on committees and
ongoing reviews. Depending on the purpose of each of the organizations this could
increase duplication of efforts and the dilution of available dollars.
A MAT advisory committee should be created to establish the parameters and the roles
and functions that a non-profit tourism entity would play, and guidance on the spend of
the MAT funds collected.
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Local Non-Profit Tourism Organizations could possibly include but aren't limited to:
Orillia & Lake Country Tourism (OLC), Oro-Medonte Chamber of Commerce & Tourism;
RT07; Simcoe County (Tourism Simcoe County); Tourism Barrie.
Establish a New Non-Profit Tourism Entity
The Township may wish to establish a new non-profit tourism organization (separate or
within the MSC structure):
The Township has an established MSC under which the Environmental Services MSC
operates, tourism marketing and promotions could be built under the umbrella for the
Township MSC. A MSC is also subject to the provisions contained in Regulation 599/06.
Keeping in mind legislation requires funds from a MAT to go to a non-profit organization
with a tourism mandate.
Council would create a corporate body that would provide expertise to oversee the
tourism function, similar to the establishment of the MSC for Water & Wastewater
(Environment Services) provisioning. The Township would be the sole shareholder of
the Tourism MSC. Council would establish the criteria and Terms of Reference for the
Board of Directors and establish the broad policies to be followed through a unanimous
shareholder's declaration. Council would be responsible for appointing the board
membership. Members of the board could be comprised of local businesses, community
stakeholders and tourism specialists. Consistent with the methodology with the MSC for
Environmental Services, Township staff would be contracted to oversee and deliver the
collection of the MAT and the overall operations of the MSC.
There are Municipalities in Ontario who have created an MSC to fulfil the criteria as their
non-profit tourism entity, these municipalities have either not had a previously
established DMO, such as Markham and Vaughan, or were directed via stakeholder
consultation to establish an entity, such as Huntsville (who is now converting their
organization to a DMO). Others have established DMO's in place therefore an MSC was
not considered.
There may be some concerns to consider regarding an MSC including the potential
need for seed capital to commence operations, and any assets that may be required to
fulfill the functions. An MSC may be at a disadvantage in the tourism marketing world,
potentially having limited funding and resources in comparison to other organizations,
and the potential for duplication of efforts, completing same tasks that others are
already doing. Consideration of the requirement for additional Township staff resources
needed to focus on the implementation and ongoing requirements (audit, governance
etc.) with a limited budget.
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Ontario Regulation 599/06 requires municipalities to complete certain steps before
creating an MSC including consulting with the community about the plan to create the
proposed MSC and to adopt and maintain policies specific to an operating MSC for a
tourism DMO.
Given the potential size of the MAT proceeds, combined with the anticipated staff
resources required and duplication of administrative activities, Township staff do not
recommend this option at this time.
Financial/Legal Implications/ Risk Management
Should Oro-Medonte implement a MAT, revenue generation has the potential to be
greater than current budgets obtained from the general tax levy..
Currently Township supports tourism out of the tax levy as follows:
• $20,000 annually to Orillia & Lake Country Tourism
• $15,000 annually to Oro-Medonte Chamber of Commerce & Tourism (mandate is
broader than just tourism)
• $13,500 advertising & partnerships (portion of maybe used for Tourism)
• $3,000 marketing (portion of maybe used for Tourism)
Policies/Legislation
Bill 127, Stronger, Healthier Ontario Act, 2017, providing municipalities the authority to
levy a transient accommodation tax (hotel tax). The Transient Accommodation
Regulation 435/17 came into effect on December 1, 2017.
Corporate Strategic Goals
• Prepare for Our Future
• Foster Safe & Inclusive Community Living & Business Growth
Consultations
• Director Corporate Services
• Economic Development Roundtable
• City of Orillia
• RT07/Bruce Grey Simcoe
• Tourism Simcoe County
• Ministry of Tourism Culture & Sport
• ORMAH
• Huntsville DMO
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
• Township of Ramara
• Oro-Medonte Accommodations
Resources
• Regulation435/17
• TIAO FAQ
• City of Orillia
Attachments
• Presentation provided to Oro-Medonte Accommodations Meeting
• Feedback received from accommodations that have approved public sharing
• Ontario Municipalities MAT Implementation Spreadsheet
Conclusion
There are few mechanisms available to municipalities to create new revenues that don't
impact residents and businesses with an increased tax levy. A MAT is one tool available
to single and lower tier municipalities, that charges a tax on the visitor not on the locals.
There are specific guidelines and requirements that must be followed for
implementation of a MAT, consideration should be given to stakeholders that are not in
favour of this type of tax collection and comments about the impacts to their business.
Given the financial challenges facing all municipalities, and considerations of the current
economic climate it is imperative that thoughtful consideration be given to this tool.
Should Council decide to implement a MAT, the Township hopes that in addition to the
positive financial implications there would be additional benefits for the business
community and positive impacts on the tourism and hospitality sector. This could
include increased and focused marketing as well as additional product development
targeting Oro-Medonte accommodations and attractions, driving more tourism to the
area and encouraging overnight stays at Township accommodators.
The purpose of this report is to provide an overview of a MAT, provide information about
what is happening across the province and a closer look at the impacts and challenges
for Oro-Medonte. The report includes an estimated financial scope and time
considerations; however, both can fluctuate depending on several factors as mentioned
in the report. Should Council wish to proceed with implementation of a MAT a series of
recommendations in terms of MAT details and process/next steps are outlined for
consideration.
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Respectfully submitted,
Jennifer Whitley, Economic Development Officer, October 22, 2023
Approvals: Date of Approval:
Donna Hewitt, Director Corporate Services October 22, 2023
Nelly Morrow, Director Finance/CFO October 26, 2023
Robin Dunn, CAO October 30, 2023
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re- Cons...
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11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
October 6, 2023
To: Jennifer Whitley via email -jwhitley@oro-medonte.ca
Municipal Accommodations Tax in Oro-Medonte
From: Lisa Groves, President Barrie Automotive Flea Market
I am replying to a request for input regarding the proposed Accomodation Tax in Oro-
Medonte. The Barrie Automotive Flea Market has been a long-standing,( 40 years)
event in Oro-Medonte. It happens twice a year, June and September, each time for 4
days.
It is important for Oro-Medonte to protect its identity and the many small business
operators that draw the tourist to the region. As a tourism operator in Oro-Medonte we
pay several thousand dollars a year to tourism organizations in Barrie, Orillia, Simcoe
County even provincial an annual fee to promote local tourism. That is before
advertising within the many different publications.
When I watched a recent council meeting, Deputy Mayor Lavoie expressed his desire to
have a report on the `expense' of Burl's Creek to the Township. I find this statement to
be short sighted . I am going to quote some of the figures from
an economic impact study that was done during a Barrie Automotive Flea Market.
• The Barrie Automotive Flea Market attracted 28,170 unique attendees. Among
these attendees, 4,789 were locals and 23,238 were non-locals residing more
than 40km from the event
• Non-locals attending the Barrie Automotive Flea Market spent approximately
$6,003,000 while visiting the event.
• The Ontario TREIM economic model estimated that the $6,003,000 in new
spending in the region resulted in an economic impact (or GDP) of$3,199,176 on
Simcoe County and $905,180 in the rest of the province. This estimate includes
direct, indirect, and induced impact.
• The TREIM model also estimated that the event-related spending supported the
equivalent of 51 full-year jobs in Simcoe County. It also supported approximately
$1,641,016 in tax revenue at all three levels of government.
• Local residents attending the event spent approximately $526,000 on products
and services throughout their visit. While this spending is not considered
economic impact, it demonstrates local support for the event. The Barrie
Automotive Flea Market has a considerable influence over the time and location
of this local entertainment spending.
• Non-Local Accommodations - $312,000. Average stay 1.3 nights in the region
while attending
Page 94 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Also, the Orilllia Fish & Game Conservation Club have been doing a 50/50 draw for
several years during the BAFM. I have reached out to them for the total amount raised
for charity. My point is, events already contribute to the tax base and to charity.
I am anxious to know the total amount of permit fees that are now collected by the
Township. What services are provided by the Township? What are the actual expenses
incurred by the Township? I am sure that Mr. Binns will be providing all of that in the end
of November report.
Receiving a up to 20ft x 50ft patch of ground would hardly compare to a bricks & mortar,
heated / air-conditioned, running hot / cold water & flush toilet, coloured TV with cable,
and free WiFi. All of this while lying on a pillow top mattress and a hot breakfast served
in the morning.
Special Event camping vs Hotel is NOT equal. BAFM operates a total of 8 days a year,
as compared to hotels open 365. Is this a direct hit to the Festivals & Events Industry?
Oro-Medonte should be proud that the events held at Burl's Creek are world class and
recognized as such with several awards and accolades provincially and nationally.
Comparing or modelling Oro-Medonte to cities or towns is not equal either. Oro-
Medonte is unique in its large geographic location without the infrastructure of
neighbouring cities. There are very few accommodations available in Oro-Medonte.
Resulting in the majority of attendees staying in neighbouring Barrie & Orillia. The
neighbouring cities receive accommodation tax revenue along with huge spin off
revenue from the events.
I close with a saying my dad was always proud to say, `We are in Oro-Medonte, Ontario,
just a little above Barrie'.
Respectfully,
Lisa Groves
President
Mobile: 705.623.2230 Email: lisa@thebafm.com
BONFIELD , BAFM
Page 95 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
From: Ben Ruoman
To: Whitley,Jennifer
Subject: Re: FW:Oro-Medonte Accommodation Meeting Follow Up
Date: October 4,2023 11:48:54 AM
This email originated from outside of Oro-Medonte's email system. Please use proper
judgment and caution when opening attachments, clicking links, or responding to this email.
Good Morning Jennifer,
We have talked this through on our end and we want to make known that Horseshoe still holds
the position that this is not the right time to be implementing an additional tax to the people
coming to the area to drive the economy forward. This only is going to work as a deterrent to
people coming here despite comments that it won't. People are ultra sensitive to finances these
days as we all know and disposable income is shrinking more and more as these costs continue
to rise.
In saying this, we understand that there is motivation to push this through to council. If and
when this happens we need to ensure, us accommodators are the main voice on how these
funds are handled. There are several sectors of Tourism in Oro Medonte and it doesnt seem
fair that these other sectors are benefitting heavily on the backs of us collecting funds for
them. As several of our fellow accommodators mentioned on that call, we are not in favour of
Orillia and Lake Country being the main holder of said funds. We would suggest perhaps
forming a new Not For Profit that would directly benefit Oro Medonte, rather than sharing this
all with Orillia and Lake Country where we believe we would not see any real benefit. We
would also insist on a seat on the board for all major accommodators so that we are all in the
know and have a voice when these decisions are made.
I think that is all for now, please continue to update us as this progresses.
Regards
Ben Rugman I Director- Resort Operations I Horseshoe Resort
1101 Horseshoe Valley Road, Barrie, ON, 141V 4Y8
t: 705.835.2790 x 1037 1 w: www.horseshoeresort.com
Page 96 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
no
NOTE: THIS IS A CONFIDENTIAL COMMUNICATION. This transmission is intended only for
the use of the individual or entity to which it is addressed. If you are not the intended
recipient, or the person responsible for delivering the message to the intended recipient,
please return it immediately.
On Wed, Oct 4, 2023 at 9:22 AM Whitley, Jennifer<iwhitley&oro-medonte.ca>wrote:
Good Morning Oro-Medonte Accommodators,
Following up with a friendly reminder:
To share your feedback regarding the possible implementation of a Municipal
Page 97 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Accommodations Tax in Oro-Medonte. Please send your comments via email to
jwhitley&oro-medonte.ca by end of day Tuesday, October 10, 2023. Feedback
will be considered for the Council report being prepared for presentation later this
fall, giving Council options to consider for a MAT and related processes.
Thank you,
Jenn
Jennifer Whitley
Economic Development Officer
705.487.2171 x2159
Township of Oro-Medonte
P: (705) 487-2171
F: (705) 487-0133
T, hipo 148 Line 7 South
Oro-Medonte, ON LOL2EO
Proud Heritage,Exciting Future www.oro-medonte.ca
Notice of Collection/Use/Disclosure: All information about municipal services is
collected in accordance with the Municipal Act, 2001, under s.8 and for Council's
purposes under s.239(1) and may be used in Council deliberations, and disclosed
in full, including email, names, opinions and addresses to other persons requesting
access to records, or as part of a public agenda. All information submitted to the
municipality is subject to the Municipal Freedom of Information Act (MFIPPA).
Questions about this notice of collection should be directed to the Clerk's Office
(705) 487-2171.
Please consider the environment before printing this email.
This e-mail may contain PRIVILEGED AND CONFIDENTIAL INFORMATION and is intended solely for the use of the individual or
entity to whom it is addressed.If you are not the intended recipient,please notify the sender by e-mail. Further,you should not copy,
disclose,or distribute this e-mail or its contents to any other person and any such actions are unlawful.This e-mail may contain
viruses.The Township of Oro-Medonte has taken every reasonable precaution to minimize this risk,but is not liable for any damage
you may sustain as a result of any virus in this e-mail.You should carry out your own virus checks before opening the e-mail or
attachment.The Township of Oro-Medonte reserves the right to monitor and review the content of all messages sent to or from this e-
mail address.Messages sent to or from this e-mail address may be stored on the Township of Oro-Medonte's e-mail system.
From: Whitley, Jennifer
Sent: Thursday, September 21, 2023 12:29 PM
Cc: Hewitt, Donna<dhewittooro-medonte.ca>
Subject: Oro-Medonte Accommodation Meeting Follow Up
Page 98 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Good Afternoon Oro-Medonte Accommodators,
BACKGROUND INFO: Township staff received direction from Council, through
approval of the annual Economic Development Workplan, to present a follow up
report regarding a Municipal Accommodations Tax (MAT). We are currently doing
further research to gather information and facts for the report. As part of this report,
we would like to collect and share information from other municipalities and gather
input from stakeholders in the Township like yourselves who might be directly
impacted.
Please note no decisions have been made at this point, options will be presented
to Council through the staff report later this fall. From there Council will make
decisions and provide staff with further direction. For background information on
previous Council reports regarding a MAT please see the following agenda April 12,
2021 page 25-28.
You are included in this email as your business is considered a transient
accommodation in the Township — this can include — hotels/motels, resorts,
camping, glamping and 8&B. We invite you or others from your business to this
meeting to hear background information, learn from others that have implemented a
MAT and share your perspectives.
Thank you to those of you that could attend the information session held — Monday,
September 18, 2023.
We hope that if you were not able to attend the meeting you can review the
information provided below and also provide your feedback.
During the meeting we talked about doing a follow up survey, however we would
like to request feedback from accommodators via email, on a Municipal
Accommodations Tax in Oro-Medonte. Please send your comments via email to
iwhitleyg_oro-medonte.ca by end of day Tuesday, October 10, 2023. This
feedback back will be considered for the report that is being prepared, to give
Council options and related processes, this report will be presented later this fall.
Information and Documents from the Accommodations Meeting Monday,
September 18, 2023
• Presentation Recording: https://youtu.be/Zu1011xrHWs
• Oro-Medonte Presentation Attached
• Orillia Presentation Attached
Page 99 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
Please let me know if you have any questions for myself or any of the presenters
from the meeting.
We appreciate your time and look forward to continuing to work with you. Once we
have finalized timelines for the report we will share an updated timeline.
Thank you,
Page 100 of 220
11 .a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
From: Laura K
To: Whitley,Jennifer
Cc: Amber Currie;Ben Rugman
Subject: MAT discussions
Date: October 12,2023 3:34:39 PM
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Hi Jennifer,
Could you give us an update on where the process of exploring the MAT is at?
We have some questions and concerns that I'm hoping you can address. Would it be possible to
have a call to discuss the below-
- concerns regarding group business -we hear from our group clients that many choose to come
here rather than niagara due to the fact that we don't have extra taxes. Our biggest competitor for
group (blue mountains/collingwood area) currently does not have a MAT in place.
- concerns about funding competing business who do not contribute due to not having
accommodations -Mount St Luis, Hardwood ski &bike
- concerns about funding a marketing organization who will likely not have the same impact as our
in-house marketing efforts, causing us to compete for share of voice.
- is government exempt from paying a MAT?
Please let me know when you can connect with the team here. thanks!
Laura Kiley I Director of Marketing I Horseshoe Resort
1101 Horseshoe Valley Road, Barrie, ON, L4M 4Y8
t: 705.229.8901 w: www.horseshoeresort.com
0
NOTE: THIS IS A CONFIDENTIAL COMMUNICATION. This transmission is intended only for the
use of the individual or entity to which it is addressed. If you are not the intended recipient, or
the person responsible for delivering the message to the intended recipient, please return it
immediately.
Page 101 of 220
11.a) CS2023-28, Jennifer Whitley, Economic Development Officer re: Cons...
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11 .b) FES2023-01 , Hugh Murray, Director, Fire & Emergency Services/Fire(W
...
Township of
ffetAwte
Staff Report Proud Heritage, Exciting Future
To: Council
From: Hugh Murray & Shawn Binns
Meeting Date: November 8, 2023
Report No.: FES 2023-01
Subject: Fire Station Updates - Hawkestone, Rugby & Shanty-Bay Fire
Halls
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. FES 2023 - 01 be received and adopted.
2. That, Council deem the Fire Stations at;
a. 375 Line 11 South (Hawkestone)
b. 1904 Old Barrie Road East (Rugby) surplus to the Township.
3. And further that, staff dispose of the properties in accordance with Bylaw 2021-126
(Acquisition & Disposition of Land).
Background
In February of 2014, Council received the Township of Oro-Medonte Master Fire Plan.
This document was authored by an independent Consultant in consultation with
Council, Fire & Emergency Services Staff, and the community. The final approved
Master Fire Plan is the guiding document for the Township's Fire & Emergency Services
Department setting direction for operational service and capital infrastructure needs. A
number of recommendations were made in the document and staff have worked on
fulfilling these recommendations through the direction of Council and within the
allocated annual Capital and Operational Budgets.
Fire & Emergency Services November 8, 2023
Report No. FES 2023-01 Page 1 of 5
Page 109 of 220
11 .b) FES2023-01 , Hugh Murray, Director, Fire & Emergency Services/Fire ...
In late 2018, Fire & Emergency began a review of the existing Master Fire Plan (2014).
In February of 2021, staff brought forward the 2020 Master Fire Plan Review which
updated the approved 2014 report. The 2020 Master Fire Plan review provided Council
with an updated plan which was endorsed as the updated guiding document for the
Department. The report highlighted the implementation and accomplishments of a
number of recommendations that had been identified in the 2014 document.
The 2020 Master Fire Plan Review took into consideration a number of factors including
the recent and future planned residential growth, increase and changes in demands for
services, and a focus on improved health and safety and human resources practices for
the Volunteer Firefighters. The development of the Master Fire Plan Review was a
significant undertaking by Staff in data collection, research, and review of current
practices and standards.
Since the implementation of the recommendations, two new fire stations have been
constructed. The New Station 1 was constructed on Line 3 making the former station in
the Shanty Bay Village surplus and is currently being used for storage equipment. With
the new Station 2 nearing completion on Line 11 the former stations 2 and 4 will
become surplus and were Identified in the recommendations that these stations be sold
at some point.
Analysis
As with any facilities or equipment, when they are no longer required by the department
inquiries are made to see if there is any value or use by another department. The re-
purposed use of the former Station in Shanty Bay has been contemplated for some time
given its location in the community and interconnectivity to the Shanty Bay Community
Park. Within the next month the Hawkestone and Rugby stations will be vacant and not
required by any other department.
During the development of the Master Fire Plan update as part of the recommendation
for the construction of the new combined station, it was recommended that the fire
stations be considered surplus be sold with the funds received being directed into
reserves.
The planned Fire Headquarters (Station 3 Horseshoe Valley) expansion was placed on
hold until the sale of the surplus properties had taken place.
In the spring of this year, staff requested an opinion letter for each of the fire stations
(Shanty Bay, Rugby & Hawkestone) as to their potential value should they be listed for
sale.
Staff enlisted Mr. Paul Miller of First Contact Realty (Royal Lepage) to prepare an
opinion letter of the potential value of each facility should Council approve putting these
properties for sale.
Fire & Emergency Services November 8, 2023
Report No. FES 2023-01 Page 2 of 5
Page 110 of 220
11 .b) FES2023-01 , Hugh Murray, Director, Fire & Emergency Services/Fire ...
As part of the Township's staff accommodation planning a number of locations have
been reviewed to accommodate the Municipal Law Division. The current Oro-Medonte
Administration is at full capacity and is unable to adequately accommodate future
staffing requirements.
The Administration Building footprint has not changed since amalgamation nearly thirty
(30) years ago despite staffing levels nearly doubling. The establishment of the
Municipal Law Division occurred in 2008, at this time Municipal Law was situated within
the Administration Building. In 2017, a trailer was installed to accommodate the
Division. At the time of the move, the division consisted of two full-time officers and two
seasonal staff.
The responsibilities and staffing levels have grown to address the enforcement of new
legislation including but not limited to, land use matters and the Zoning By-law (Short
Term Rentals), Site Alterations, Property Standards, while continuing to manage
Licensing/permits Canine Control and Parking matters.
The Municipal Law Division currently consists of five (5) full-time members, three (3)
Municipal Law Enforcement Officers, a Municipal Law Assistant, and a Manager. From
May through September four (4) Seasonal Municipal Law Enforcement Officers are
brought on board to assist with enforcement throughout the summer months. This has
led to an immediate need to find suitable accommodations to meet the operational
requirements of the division in 2024 and future years.
With the recent construction of the new Station 1 on Line 3 South, the old Station 1 on
Ridge Road West within the village of Shanty Bay is now vacant. The location of the
Fire Hall within the Shanty Bay Park property limits other potential compatible uses. The
building envelope is also in good condition, which would avoid the need for additional
construction costs in contrast to a new facility.
Over the last few years Municipal Law has reviewed a number locations including
community halls, new fire halls, or the Nurse Practitioners Clinic on Line 4 North. In the
former Shanty Bay Fire Hall allows the officers to be under one roof, staff do not have to
move back and forth between the trailer and the administration building to
accommodate staff. The division would be located within the southern portion of the
Township, close to the permit parking areas, within the highest population density, and
closer to the administration building. The Division functions largely remotely given its
operational focus. Accordingly, the location will continue to ensure the Division is able to
meet service needs across the Township while allowing space to accommodate future
needs.
In order to accommodate the Municipal Law Division a number of
improvements/updates would be required including:
• New mechanical and electrical systems (HVAC, plumbing, electrical and lighting)
• Removal of garage doors, installation of new windows and new exterior cladding
to match building.
Fire & Emergency Services November 8, 2023
Report No. FES 2023-01 Page 3 of 5
Page 111 of 220
11 .b) FES2023-01 , Hugh Murray, Director, Fire & Emergency Services/Fire ...
• Replacement of interior fixtures (plumbing, millwork, lighting)
• Minor framing and interior partitions
• New flooring
• Interior furnishings.
In addition, a 2" water service to improve flooding of the outdoors and a heater
enclosure for hose storage is proposed to better facilitate the provision of the outdoor
rink located behind the facility; it is recommended that the Shanty Bay Fire Hall be re-
purposed to accommodate the Municipal Law Division.
Financial/Legal Implications/ Risk Management
The costs to complete the renovations to the 1769ft2 facility would be in the order of
$550,000 including all soft costs (design and engineering). The costs would be financed
through the Township's facility renewal reserve and may also be offset by updates to
the Township's Development Charges.
Alternative options:
A review of the Township's other facilities was completed and there are suitable options
for accommodation that would not require an addition or significant reconfiguration. An
addition to the administration building and/or fire hall would require significant changes
and require additional considerations for enlarging the septic, building envelope
(structural) and building systems.
Staff have also reviewed the opportunity for leasing space. Bateman's on the corner of
Line 7 South and Hwy 11 currently has approximately 4000 ft2 available for lease at a
cost of approximately $5,000 per month + MIT (Maintenance, insurance, taxes) and
would require the same requirements for interior fit-up as the Shanty Bay Fire Hall
which would result in a sunk cost. Moreover, the feasibility of this option has not been
reviewed in detail as it would require the addition of washrooms and code compliance
that the leased area may not be able to accommodate.
New construction would be significantly more expensive and take considerably more
time to complete. As such, the use of the Shanty Bay Fire Hall presents the optimal
solution to address needs in a cost-effective manner.
Staff are requesting approval of$30,000 to complete the architectural plan for the
facility renovations in 2023 and the approval of 520K in the 2024 capital budget to
complete the project in early 2024. The proposed project would also be identified in the
2023 Development Charge By-law update providing an opportunity for funding the
growth related service requirements.
Potential funds received from the sale of the two fire stations (Rugby & Hawkestone)
would be directed to capital reserves.
Fire & Emergency Services November 8, 2023
Report No. FES 2023-01 Page 4 of 5
Page 112 of 220
11 .b) FES2023-01 , Hugh Murray, Director, Fire & Emergency Services/Fire ...
Policies/Legislation
Bylaw 2021-126 Acquisition & Disposition of property
Corporate Strategic Goals
• Prepare for Our Future
• Modernize Township Services
Consultations
Paul Miller— Royal Lepage
Ted Handy & Associates (Architectural firm)
Shawn Binns Director Operations & Community Services
Curtis Shelswell, Manager, Municipal Law
Nelly Morrow Director of Finance / Chief Financial Officer
Robin Dunn, CAO
Attachments
Confidential Memo(s) under Separate Cover
Conclusion
With the opening of the new fire station on Line 11 East Oro, the two former stations will
be considered surplus and are not required by other departments. Staff recommend that
Council authorize the sale of the two former fire stations (Rugby & Hawkestone) and
that the funds from the sale of these facilities be placed into reserves.
The former Shanty Bay Station could be repurposed and utilized by Municipal Law,
however, funding will be required to complete the work.
Staff request approval of$30,000 to complete the architectural plan for the facility
renovations in 2023 and approval of 520K to be included in the 2024 capital budget to
complete the project, early in 2024.
Respectfully submitted:
Hugh Murray, Director, Fire & Emergency Services / Fire Chief
Shawn Binns, Director, Operations & Community Services
Approvals: Date:
Nelly Morrow, Director of Finance / CFO October 23, 2023
Robin Dunn, CAO November 1, 2023
Fire & Emergency Services November 8, 2023
Report No. FES 2023-01 Page 5 of 5
Page 113 of 220
11 .c) FES2023-02, Hugh Murray, Director, Fire & Emergency Services / Fir...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Hugh Murray, Director Fire & Emergency Services / Fire Chief
Meeting Date: November 8, 2023
Report No.: FES 2023-02
Subject: 911 Dispatch Agreement
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report FES 2023-02 be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And that the City Of Orillia's Fire Chief be notified of Council's decision under the Fire
Chief's signature.
Background
The Township of Oro-Medonte receives it's 9-1-1 Central Emergency Reporting Bureau
(C.E.R.B.) services through the City of Orillia which are located in the City of Orillia Fire
Department Communications Centre.
The 9-1-1 answering bureau (C.E.R.B.) answers the initial 9-1-1 calls from the public
and transfers those emergency calls to the appropriate agency.
The current memorandum of agreement with the City of Orillia expired December 31,
2023.
Fire & Emergency Services November 8, 2023
Report No. FES 2023 - 02 Page 1 of 3
Page 114 of 220
11 .c) FES2023-02, Hugh Murray, Director, Fire & Emergency Services / Fir...
Analysis
The City of Orillia has provided a new memorandum of agreement to take effect
January 1, 2024 until midnight December 31, 2024.
Staff have reviewed the agreement, which has not changed from the previous
agreement. However, there is a decrease in the per capita rate to be more in line with
other 9-1-1 answering bureaus (C.E.R.B.)
Financial/Legal Implications/ Risk Management
The 9-1-1 service is based on the population shown in the current Statistics Canada
Community Profile and is updated annually during this agreement.
Population: 23,017 (2021 Census data)
911-Fee per Resident: $0.561 - No Change
Total 911-Annual Fee: $12,912.54 and is reflected in the current budget.
Policies/Legislation
Municipal Act, S.O. 2001, c. 25
Fire Protection and Prevention Act, S.O. 1997, c4
Corporate Strategic Goals
• Prepare for Our Future
• Modernize Township Services
Consultations
City of Orillia Fire Chief
Attachments
Memorandum of Agreement between the City of Orillia and
the Township of Oro-Medonte
Fire& Emergency Services November 8, 2023
Report No. FES 2023 -02 Page 2 of 3
Page 115 of 220
11 .c) FES2023-02, Hugh Murray, Director, Fire & Emergency Services / Fir...
Conclusion
Staff recommend that the agreement be signed and that we continue with the service
provided by the City of Orillia for the duration of the agreement.
Respectfully submitted,
Hugh Murray Director Fire & Emergency Services / Fire Chief
Approvals: Date of Approval:
Nelly Morrow, Director Finance/CFO October 27, 2026
Robin Dunn, CAO October 30, 2023
Fire& Emergency Services November 8, 2023
Report No. FES 2023 -02 Page 3 of 3
Page 116 of 220
11 .d) FES2023-03, Hugh Murray, Director, Fire & Emergency Services / Fir...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Hugh Murray, Director Fire & Emergency Services / Fire Chief
Meeting Date: November 8, 2023
Report No.: FES 2023-03
Subject: 2024 Fire Dispatch Agreement
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report FES 2023- 03 be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And that the City of Orillia's Fire Chief be notified of Council's decision under the Fire
Chief's signature.
Background
The Township of Oro-Medonte receives its Fire Dispatch services through the City of
Orillia, which are located in the City of Orillia Fire Department Communications Centre.
Oro-Medonte Fire & Emergency Services are dispatched to calls from the 9-1-1 system
from the public for both emergency and non-emergency conditions.
The current memorandum of agreement with the City of Orillia expired December 31,
2023.
Fire & Emergency Services November 8, 2023
Report No. FES 2023 - 03 Page 1 of 3
Page 117 of 220
11 .d) FES2023-03, Hugh Murray, Director, Fire & Emergency Services / Fir...
Analysis
The City of Orillia has provided a new memorandum of agreement to take effect
January 1, 2124 until midnight December 31, 2024. Staff have reviewed the agreement
and there is a change in the agreement removing the automatic increase based on the
Consumer Price Index.
Instead they will bring forward an annual contract instead of a multi-year contract.
Staff have expressed that we would prefer to see a return to a multi-year agreement
which will require further discussions,
The 2024 rate has been adjusted to bring their service in line with other agencies
providing this service and to better reflect actual costs; as well, a population increase
based on the most current census is also driving the increase.
Financial/Legal Implications/ Risk Management
The dispatching services in 2024 is based on the population shown in the current
Statistics Canada Community Profile and is updated annually during this agreement.
The base rate of $2.84 will change to $3.25 until December 31, 2024.
Population: 23,017 (2021 Census data)
Total Fire Dispatch-Annual Fee: $74,805.25 which is an increase of$9,437.
Policies/Legislation
Municipal Act, S.O. 2001, c. 25
Fire Protection and Prevention Act, S.O. 1997, c4
Corporate Strategic Goals
• Prepare for Our Future
• Modernize Township Services
Consultations
City of Orillia Fire Chief
Nelly Morrow, Director, Finance / Chief Financial Officer
Attachments
Fire & Emergency Services October 30, 2023
Report No. FES 2023 - 03 Page 2 of 3
Page 118 of 220
11 .d) FES2023-03, Hugh Murray, Director, Fire & Emergency Services / Fir...
Memorandum of Agreement between the City of Orillia and the Township of Oro-
Medonte
Conclusion
Staff recommend that the agreement be signed and that we continue with the service
provided by the City of Orillia for the duration of the agreement.
Respectfully submitted,
Hugh Murray Director Fire & Emergency Services / Fire Chief
Approvals: Date of Approval:
Nelly Morrow, Director Finance/CFO October 27, 2023
Robin Dunn, CAO October 30, 2023
Fire & Emergency Services October 30, 2023
Report No. FES 2023 - 03 Page 3 of 3
Page 119 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: George Vadeboncoeur, Interim Director of Development Services
Meeting Date: November 8, 2023
Report No.: DS2023-092
Subject: Proposed City of Orillia Settlement Area Boundary Expansion
Type: Requires Action
Motion No.:
Recommendation
1. That Report No. DS2023-092 be received.
2. That the Chief Administrative Officer be directed to prepare a letter to the City of
Orillia with the Township of Oro-Medonte's comments based on the conclusions
referenced in Report No. DS2023-092 and any matters raised by Council at the
November 8, 2023, Council meeting.
Background
Since 2018, the City of Orillia (City) has been completing a municipal comprehensive
review (MCR) and technical lands evaluation, to study and identify the most suitable
locations for growth from a planning perspective to accommodate projected growth in
the City to the year 2051. Since embarking on the project, the City has engaged and
kept the Township informed of its progress.
A MCR is a long-range land use planning process, which the City will use to develop
and update a new Official Plan and apply policies of the Province's Growth Plan. Under
the Growth Plan, the City is required to accommodate a growth forecast of 49,000
people and 26,000 employees by 2051. The final result of the MCR will require approval
from the Province of Ontario.
Development Services November 8, 2023
Report No. DS2023-092 Page 1 of 11
Page 120 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
The City engaged Hemson Consulting Ltd. (Hemson) to undertake a Land Needs
Assessment (LNA), an Intensification Strategy and Employment Land Strategy. In 2021
Hemson presented their LNA report to City Council.
The LNA identified how much land Orillia will need to accommodate its forecasted
population and jobs growth, if various ranges of intensification rates and greenfields
(vacant undeveloped lands) were to be pursued. The LNA indicated that the City has
insufficient land area to accommodate the amount of population and employment
growth to the year 2051 within its current municipal boundaries.
To address the projected shortfall, three options were suggested. First, to intensify
residential development within the City boundaries; second, to implement a Settlement
Area Boundary Expansion (SABE); third, to implement a combination of the two
approaches.
In April 2022 City Council authorized an intensification review which includes a technical
land evaluation analysis and building permit data review. Hemson was also asked to
update the LNA and provide options for various levels of residential intensification to
accommodate the projected increase in population within City boundaries.
WSP consultants was asked to undertake a Technical Evaluation Project to identify
potential settlement boundary expansions to accommodate some of the City's growth to
the year 2051. Lands in three municipalities, Oro-Medonte, Severn and Ramara were
reviewed. The goal was to identify the best lands from a planning perspective for a
potential future boundary expansion. The City has been very open with the Townships
on its process, keeping staff up to date on the MCR process.
The project identified focused study areas in the three townships and then, through a
Technical Evaluation, identified those specific lands which could be brought into the
City's settlement area boundary.
In April 2023, WSP presented its findings to City Council, which identified 252.9
hectares (gross) of land in two parcels within Oro-Medonte that could be added to the
City through a boundary expansion. Attached as Schedule 1 to this report shows the
focused study areas and the areas identified for future area boundary expansion in Oro-
Medonte and Severn. Lands in Ramara are no longer being considered. The City has
identified that it would require a maximum of 356.1 hectares of land to meet its growth
demand over the next 30 years. The exact area will not be known until Phase 3 of the
Technical Land Evaluation process is completed.
As part of the process to complete the Technical Evaluation project, the City held an
open house in June 2023 to seek input on options for residential intensification and the
preliminary results on the best lands to include as part of boundary expansion. The City
also asked for input from Oro-Medonte and Severn. The next phase of the project is to
take the input from the technical analysis and comments from various stakeholders and
identify a final growth option and draft Settlement Boundary Expansion Lands for
Development Services November 8, 2023
Report No. DS2023-092 Page 2 of 11
Page 121 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
consideration by Council in early 2024. Schedule 2 to this report is a Q & A prepared by
the City for the June open house.
In response to the City's request comments from Oro-Medonte, staff have prepared this
report for Council's consideration.
Analysis
The high-level studies the City commissioned were summarized in the Technical
Evaluation Summary Report prepared by WSP which addressed the following themes:
Municipal Servicing Review
Community Connectivityy Report
Fire and Emergency Services Assessment
Water Resources Evaluation (potential ground water and surface water constraints)
Natural Heritage System Evaluation
Agricultural Impact Assessment
It was noted that certain water system upgrades, such as increasing pump capacity,
potentially constructing a new well and providing storage would be required to service
the lands identified in Oro-Medonte. With respect to wastewater, capacity is available
generally in the trunk leg network, with a couple of bottlenecks and pump station
limitations identified. The City, in its Wastewater Master Plan has already identified two
future sewer extension projects that would support growth in Oro-Medonte.
Water resource and natural heritage evaluations identified several development
restrictions due to proximity to water courses, natural heritage lands and regulated
source water protection areas which could constrain development.
The agricultural impact assessment identified 47 active agricultural operations in Oro-
Medonte with the potential to remove 1,202.23 hectares of Canada Land Inventory (CLI)
Class 1-3 lands (prime agricultural lands).
From the analysis, WSP recommended the lands depicted on Schedule 1 to be included
in for possible future settlement area boundary expansions.
The two areas in Oro-Medonte identified for possible settlement area expansion are
referred to as Parcel A and Parcel B in this report.
Parcel A
Bounded by Bass Lake Side Road to the north, Line 15 North to the east, Old Barrie
Road to the south and midway in the concession block between Concessions 14 and 15
to the west.
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
Parcel B
Bounded by Memorial Avenue to the north, Woodland Drive to the east, Forest Home
Industrial Park to the west and midway to the industrial block to the south.
Oro-Medonte Land Use Planning Considerations
Provincial Policies
Planning Act, R.S.O. 1990, c. P.13
On November 28, 2022, Bill 23 received Royal Assent. The More Homes Built Faster
Act, 2022, seeks to make it easier and faster to build new homes in Ontario. This is part
of the province's commitment to build 1.5 million homes over the next 10 years.
Section 3(5) of the Planning Act states that all decisions in respect of the exercise of
any authority that affects a planning matter shall be consistent with provincial policy
statements and shall conform with or shall not conflict with the provincial plans that are
in effect on the date of the decision.
Provincial Policy Statement (PPS) 2020
The Provincial Policy Statement (PPS) provides policy direction on matters of Provincial
interest related to land use planning and development. Section 1.1 contains policies for
managing and directing land use to achieve efficient and resilient development and land
use patterns. Specifically, Section 1.1.1 states that "Healthy, liveable and safe
communities are sustained by: ... (b) accommodating an appropriate affordable and
market-based range and mix of residential types (including single-detached, additional
residential units, multi-unit housing, affordable housing and housing for older persons),
employment (including industrial and commercial), institutional (including places of
worship, cemeteries and long-term care homes), recreation, park and open space, and
other uses to meet long-term needs;" (p. 7). This is addressed further in Section 1.4
Housing that speaks to providing a mix of housing options and densities by permitting
and facilitating all types of residential intensification, including additional residential units
and redevelopment. Section 2.3 specifically deals with agricultural policy. Section 2.3.1
states that "Prime agricultural areas shall be protected for long-term use for agriculture."
(p.26).
A Place to Grow: Growth Plan for the Greater Golden Horseshoe (2020)
The Growth Plan for the Greater Golden Horseshoe provides a long-term plan to
manage growth and protect the natural environment. Section 2.2 contains policies for
where and how to grow. Specifically, Section 2.2.1.4 (c) states that applying the
policies of the Growth Plan will support the achievement of complete communities that
"provide a diverse range and mix of housing options, including additional residential
units and affordable housing, to accommodate people at all stages of life, and to
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
accommodate the needs of all household sizes and incomes" (p. 14). These policies
are reiterated in Section 2.2.6 Housing.
Section 2.2.8.3(f) requires any SABE to avoid prime agricultural areas, where possible.
It also requires municipalities to look at lower priority agricultural lands where prime
agricultural areas cannot be avoided.
Section 2.2.9 Rural Areas is also applicable. This section states that new multiple lots
or units for residential development will be directed to settlement areas but may be
allowed on rural land in site-specific locations with approved zoning or designation in an
official plan.
County Official Plan
The lands comprised as Parcel A are designated "Rural", "Greenlands" and
"Agricultural" in accordance with Schedule 5.1 (Land Use Designations) in the Simcoe
County Official Plan (SCOP). The lands comprised as Parcel B are designated "Rural"
and "Greenlands" in the SCOP. The objectives of the Rural designation are:
• "To recognize, preserve and protect the rural character and promote long-term
diversity and viability of rural economic activities.
• To encourage maintenance, protection, and restoration of significant natural
heritage features and functions and to conserve the built heritage resources and
cultural heritage landscapes associated with rural and agricultural areas" (p. 40).
The Rural designation permits limited residential development, subject to Section
3.7.11. This section states: "New multiple lots and units for residential development will
be directed to settlement areas and may be allowed in rural areas in site-specific
locations with approved zoning or designation that permits this type of development in
local municipal official plans, as of June 16, 2006. Local municipal official plans may
continue to recognize this type of development permitted under this policy and provide
appropriate policies for development" (p. 42).
Section 3.6 Agricultural seeks to protect the prime agricultural lands for long-term
agricultural use. Specifically Section 3.6.12 addresses non-agricultural uses in prime
agricultural areas and states: "Impacts from any new or expanding non-agricultural uses
on surrounding agricultural operations and existing land uses are to be mitigated to the
extent feasible" (p. 40).
Section 3.8 Greenlands provides policies to "protect and restore natural character, form,
function and connectivity of the natural heritage system of the County of Simcoe, and to
sustain the natural heritage features and areas and ecological functions of the
Greenlands designation and local natural heritage systems for future generations"
(p.43).
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
Section 4.1 - Healthy Communities and Housing Development discusses making
available sufficient quantity of housing and an appropriate range of housing types and
densities.
Township Official Plan
The Township's updated Official Plan was adopted by Council on October 5, 2022 and
was approved by the County of Simcoe on October 24, 2023. The decision of the
County will become final if a Notice of Appeal is not received on or before the last day
for filing an appeal. In this regard, the existing Official Plan (1997) continues to be in
effect and serves as the determinative policy regime for reviewing and evaluating
development proposals. The existing OP will be repealed once the updated OP receives
final approval by the County. As a result, this report contains an overview of both the
existing and updated Township Official Plans with respect to the proposed development
on the subject lands.
Parcel A lands are designated `Restricted Rural', `Environmental Protection 1', 'Mineral
Aggregate Resources Licensed' and 'Mineral Aggregate Resources Potential' in
"Schedule A— Land Use" of the Township's existing Official Plan (1997).
In the Township's updated Official Plan (adopted 2022), Parcel A lands are designated
`Rural', `Greenlands', and `Mineral Aggregate Resources' and are subject to Policy
2.6.11. This policy refers to lands adjacent to urban centres and indicates that these
lands are subject to the agricultural policies of the Official Plan.
Parcel B lands are designated `Restricted Rural', `Environmental Protection V and
`Industrial' in "Schedule A— Land Use" of the Township's existing Official Plan (1997).
In the Township's updated Official Plan (adopted 2022), Parcel B lands are designated
`Rural' and `Greenlands', and are subject to Policy 2.6.11. This policy refers to lands
adjacent urban centres and indicates that these lands are subject to the agricultural
policies of the Official Plan.
Township's Future Vision
The Township's current Strategic Plan has four goals:
• Prepare for Our Future
• Foster Safe and Inclusive Community Living & Business Growth
• Modernize Township Services
• Support Our Workforce
Under each of the goals there are a series of strategic actions. Those that are relevant
to the review of this proposal include:
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
• Facilitate employment and residential growth through the provision of municipal
services utilizing Partnerships/Municipal Service Corporations.
• Enhance and maintain our financial reserves through a long-term strategy that
supports the current and future infrastructure needs.
Note: The Township has embarked on a process to develop a new Strategic Plan that
should be before Council for consideration by mid-December.
The Township's newly Adopted Official Plan lays out a vision for the Plan:
To protect the Township's Natural Heritage System while managing growth that will
support and emphasise the Township's unique character, diversity, civic identity, rural
lifestyle and cultural heritage features in a manner that has the greatest positive impact
on the quality of life in Oro-Medonte."
It also has several goals:
a) Protect the natural environment with an `Environment Focused'objective;
b) Conserve the Township's natural resources;
c) Protect the character of development and undeveloped areas;
d) Direct growth and settlement to appropriate locations;
e) Encourage appropriate economic development; and,
0 Protect the prime agricultural area for long-term agricultural use and to support
the agricultural sector.
Section 1.9 of the Official Plan pertains to growth management. The plan outlines how
the Township will continue to accommodate population growth targets in accordance
with Provincial and County policies in two Settlement Areas, a number of Rural
Settlements, along the shoreline of Lake Simcoe and Bass Lake through intensification,
in rural lots throughout the Township, and in a number of residential clusters in the
central area of the Township. The Plan anticipates that the existing pattern of
development will remain mostly unchanged in the future, although a larger proportion of
growth will be directed towards serviced Settlement Areas to support the development
of complete communities.
Single family estate homes dominate the Township, with some medium density housing
located in residential clusters, such as Horseshoe Valley. Due to the lack of municipal
water and sewer, the Township has limited ability to encourage the diversification of its
housing stock. However, Council is committed to providing a range of affordable
housing types such as townhouses, semi-detached, seniors' homes and multi-unit
housing so that seniors can age within Oro-Medonte and young people can access
starter homes.
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
The Official Plan goes on to state:
"It is the goal of this Plan to direct the majority of population and employment growth to
Settlement Areas where public service facilities are available and where full water and
wastewater services are available or can be made available in the future in an efficient
and sustainable manner. This will be realized through the following:
a) To direct the majority of new residential growth to Settlement Areas where full
municipal water and wastewater services are available.
b) To direct the majority of highway commercial and employment uses to appropriate
locations along the Highway 11 corridor, and other rural employment uses to
appropriate locations in the Township.
c) To prohibit the development of new residential subdivisions outside of the Settlement
Areas.
d) To encourage the efficient use of land in Settlement Areas and the optimization of
public service facilities and infrastructure.
e) To ensure that development in Settlement Areas occurs in a cost-effective,
coordinated, and environmentally sound manner.
0 To ensure that all new development is, or will be provided with, adequate parks and
open space facilities and school facilities.
g) To ensure that the development pattern is efficient, promotes the orderly
development of safe and healthy communities, protects the financial wellbeing of the
Township, and does not lead to a decline in the level of municipal service.
h) To encourage the establishment of full municipal services, including water and
wastewater services, in the two Settlement Areas (Horseshoe and Craighurst) where
the majority of forecasted growth will be accommodated.'
City of Orillia's Proposed Settlement Boundary Expansion
Parcel A consists of 125 net hectares (308.8 acres) of community area (housing,
recreation, schools, institutional and commercial uses) and 35.5 net hectares (86.4
acres) of employment area.
Parcel B consists of 28.2 hectares (69.6 acres) of employment area.
The City is considering these lands as well as intensification/densification within its
boundaries to meet its future population needs under the MCR process being
completed under the province's Growth Plan. The City is looking to accommodate
49,000 people and 26,000 jobs by the year 2051. To meet these targets, it needs to
accommodate 7,330 new housing units and 1,560 new jobs. To accommodate the new
jobs, the City has estimated that it needs 49.2 hectares (121.5 acres) of additional land.
To accommodate the additional housing the City has estimated that it needs between
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
81.9 hectares (202.3 acres) of land or nothing depending on how much intensification
can take place within the City's boundaries.
Staff appreciate the challenges the City faces in addressing its needs under the
comprehensive review process. The City has been very open in sharing information and
welcoming comments from the Township. It is a complex process, and the City has
been diligent in undertaking a comprehensive planning process justifying its land needs.
There is still work to be done, with the City currently reviewing its ability to intensify and
the yield in new housing starts that would generate.
Suggested Township of Oro-Medonte Position
The Township of Oro-Medonte is need of multi-residential and affordable housing that
can only be developed on the basis of full municipal services. There are only two areas
in the Township — adjacent the City of Barrie and adjacent the City of Orillia where the
Township could access municipal services through a shared services agreement and
see medium density housing occur. The Township has a lesser need for fully serviced
non-residential lands.
Parcel A south of Bass Lake Side Road and west of Line 15 North has been identified
by the City of Orillia as a potential area for expansion for residential development and
associated uses. A small portion of the land just north of the Old Barrie Road is being
proposed as an employment area.
The provision of multi-residential affordable housing would meet the Township's need to
provide a variety of housing types that would allow young people to remain in the
Township and provide Oro-Medonte residents the opportunity to age in place. The small
serviced employment lands area would supplement the designated employment land
areas elsewhere in the Township and would provide a location for those industries that
require full municipal services. Finally, through proper urban design, the area could be a
buffer between fully urbanized City of Orillia and rural Oro-Medonte.
Parcel B, south of Memorial Drive and west of Woodland Drive has been identified by
the City of Orillia as a potential employment area. The parcel identified as a potential
employment area is 28.2 net hectares in size and is surrounded by lands designated
`Greenlands'. This provides a natural buffer between the lands identified for expansion
and the Forest Home Industrial Park. The land is currently in one ownership.
If the Township wanted to assist the City of Orillia in the provision of lands that could be
used for future employment uses, Parcel B would be suitable for that purpose. As
mentioned in the previous paragraph, the Township has sufficient designated
employment lands and with the addition of the portion of Parcel A proposed for serviced
employment lands, would have sufficient lands to meet its needs.
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
Financial/Legal Implications/ Risk Management
At this point in the City of Orillia Boundary Expansion Review Process, the City is
conducting a planning study to identify potential lands for expansion. If at some point
the City moves to an annexation process, there will be financial implications to the
Township that will have to be addressed. This is a separate process and financial and
legal implications will be considered at that time.
If Parcel A is to be developed for multi-residential and employment lands significant
further studies will be required, including water and sewer functional studies,
stormwater, environmental impacts, and a transportation needs assessment.
Policies/Legislation
• Planning Act, R.S.O. 1990, c. P.13
• Provincial Policy Statement, 2020
• A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020
• County of Simcoe Official Plan
• Township of Oro-Medonte Official Plan
• Township of Oro-Medonte Adopted Official Plan
• Township of Oro-Medonte Zoning By-law No. 97-95, as amended.
Corporate Strategic Goals
In 2021, Council adopted the Township's Corporate Strategic Plan 2021-2023. The
comments in this report are consistent with the following Goals of the Plan:
Prepare for Our Future
• Establish a Sustainable Approach to Servicing & Infrastructure
Foster Safe and Inclusive Community Living & Business Growth:
Guide growth while protecting the environment, support community events, facilitate
utility and infrastructure plans.
Consultations
The City of Orillia Comprehensive Review and proposed Settlement Area Boundary
Expansion processes were discussed internally by the Senior Management Team and
members of the Planning Division of the Development Services Department..
Attachments
Schedule 1: Preliminary Draft Concept Map of City of Orillia Settlement Area Boundary
Expansion
Schedule 2: City of Orillia Frequently Asked Questions for June 20, 2023, Public Open
House
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11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
Conclusion
Township staff commend the City of Orillia for undertaking an open and comprehensive
process to identify future lands for possible expansion under the requirements of the
Province through the provincial Growth Plan. Two parcels in Oro-Medonte have been
identified for possible expansion, lands west of Line 15 North and south of Bass Lake
Side Road (Parcel A) and lands south of Memorial Drive west of Woodland Drive
(Parcel B).
Township staff do not support a settlement area boundary expansion on the Parcel A
lands, as these lands could be used by the Township through an intermunicipal services
agreement to provide much needed affordable and medium density housing. The small
portion of serviced employment lands could be kept as serviced employments lands or
designated for more residential as the Township has number of employment areas
already designated in the Township.
If Council desired, it could indicate that it would have no objection to Parcel B lands
being included for possible expansion. A small portion of employment lands surrounded
by greenlands may address the City of Orillia's need for additional lands for employment
and institutional uses and would have minimal impact on the Township of Oro-Medonte
due to its location.
Finally, staff recommend that the City explore every opportunity to intensity within its
municipal boundaries in order to meet its population targets.
Respectfully submitted,
George Vadeboncoeur, Interim Director of Development Services October 31, 2023
Approvals: Date of Approval:
Robin Dunn, CAO November 8, 2023
Development Services November 8, 2023
Report No. DS2023-092 Page 11 of 11
Page 130 of 220
NEW Frequently Asked Questions:
ORILLIA
Settlement
• Boundary Expansion
for June 20 Public Open House
May 1
When will Council decide about expanding the boundary of Orillia?
It is anticipated that Council will be presented with the final growth options and draft Settlement Area
Boundary Expansion lands for consideration within 2024.
The City of Orillia is currently completing Phase 2 of the Technical Land Evaluation to identify the best lands
from a planning perspective for a potential future boundary expansion. Phase 2 includes a presentation of
all the detailed technical results of finding the best lands that will have the least impact on water resources,
infrastructure capacity, natural heritage features,impact on agricultural land,and beyond,and consultation
with stakeholders.The input received from the public will be taken into consideration to inform a report that is
anticipated to be presented for Council's consideration by the first quarter of 2024.
Phase 3 will use the findings from the technical analysis to identify a final growth option and draft Settlement
Area Boundary Expansion lands for consideration by Council.Supporting reports and justification will be
prepared during Phase 3,which will be used to inform the City's Official Plan update and a recommended
boundary expansion for consideration and approval by the Ministry of Municipal Affairs and Housing.
When will we know what lands Orillia needs?
As part of the public consultation underway currently,a preliminary map is being presented that identifies
the maximum amount of land size Orillia will need to grow over the next 30 years,which is identified as 356.1
ha of land. In the future,Council will need to make a decision on how much additional land they will need to
accommodate Orillia's growth over the next 30 years.
Based on the process so for,the amount of lands required will not be more than 365.1 ha,but the exact amount
won't be known until Phase 3 of the Technical Land Evaluation process is completed. It is anticipated that
Council will be presented with the final growth options and draft Settlement Area Boundary Expansion lands
for its consideration within 2024.
What is the difference between community area and employment area?What are the
needs of each?
"Community area"is land where housing, recreation,schools, institutional uses(i.e. hospitals),and commercial
uses will be located.
"Employment area"is land focused exclusively on employment activity.Generally, business
parks and industrial areas. NONE
■■■■
Over the next 30 years,the City will need to accommodate 7,330 new housing SEEN
units and 1,560 new jobs.We know that 755 of those new jobs can be NONE
accommodated on available employment lands located within the ■■■■
City's current municipal boundary. However,the other 805 new EWEN
jobs would need to be accommodated on boundary
expansion lands,requiring 49.2ha of additional land.
'll CAI.
Wage 131 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
The 30-year land need for housing ranges from needing an additional 81.9 ha to not requiring any new land for
housing,depending on how much intensification/densification Council wishes to direct to the lands within the
City's existing municipal boundary.
On the community area lands,the City requires 35.3 ha of additional land for recreation purposes and 28.6
ha of additional land for schools.These land needs cannot be accommodated within the current municipal
boundaries and would need to be located on expansion lands.
In the ranges of intensification, what do the different built forms look like?
At a 50% intensification rate,a range of housing can be built,which is the type of development we currently
see happening in Orillia:single-family homes,semi-detached homes,townhouses and apartments.
ConcePtual Modelling of 30-40 Units i7rt h l WIN
x Ft
F
, �t r
\, 31 Detached Unit:an 3 hMare E,amdr.CM3rty at 30 Unih per hecLre
all,ir{4 oe*046 t•ar"!J rth rlas IJM{lrJ1Ei
16 P.
32 Towr has R V00 an I h*41-0*0 0 S hJ PA
At a 55%intensification rate, housing would be limited to townhouses and apartments only.
Gonzeptual Modelling of 40.50 Units per ha
y 4:
_' ab fowMtau_.on i hed.rs Ex€1h 035 ha parko- +/`$i�, .
1 k Ram :Urncryo{.Y nd:paJ hect.rc
$, -j.TatMt'CfYSf Uni14 J,Ith rJN€i R!{NJ{!t
03 by
I ha:ite with"Ib-h:an,:hawa€a
50 Apartment Undo IS Fbota€ SR AnartmeM Unda f8 Floaral
Page 132 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
At a 60%intensification rate,housing would be limited to low,medium and high-rise apartments only.
ConG,11ttl.rl ModeAling of 45-55 Utlit�per 1w
5T�partmfnt Umts 6Froor_)
-P.,BLOCK m t ha.1a - -
66 AOadmenl U.,"t6 Moral-Pet BLOCK l ha iRf 57 Ap.rhnfra Ur�is 112 Floasl
eeY
•Pft BLOCK on 1 h4.Sat �L
r__ -- _ 6 Ft"" 6 floors i Floan 1112 Blocks)
{t•28roek$ It^Sdi) {7,281oc.)41
3 Flaws
{1 Bloik)
2 Blocks 3 Fk a
(Each block 26 Unrtsl
y f BSxk 1 Raars
{pp-$2 U'Uj
{App-.52 Uaiu)
181_ks 3 Floors
r
{Each block 13 Unitp) - r
2 Bsoa$3 Floors
IEath block 26 mai)
At 65% and 69%intensification rates,housing would be limited to only medium-and high-rise apartments.
At a 65%intensification rate,the following is an example of the built form:
Concopt tal Motfelling of 55-60'Units per ha
32.SLOCK uPMha I Flo6ri)
� -Pn$LOi.K on 1 ti twf
\1�_ -. `•-- Si Ava•baf Un@s ld Flows)
�� 42 Aaarbrrent Unrh f6 F16efa1 td Awrtrafnt Unlb 16 F'loffs) -PN BLOCK on f ha 10 -
•Pa BLOCK an 3 Miste •PN BLOCK Cn i ks iitf
Now
3 Floutc 6 Hl a floors 12 floors
At a 69%intensification rate,the following is an example of the built form:
Fligh Rise Low Coverage
Densiy-PS th*Mnrls Per Mecwe
-1 Unit
1`'`'�
Page 133 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
Where would new structures be built within the existing boundary?
To achieve the intensification rate that Council establishes,new housing would be focused in the City's
downtown and intensification areas.The City will continue to have stable neighbourhoods,which limit the
degree of change and restrict the heights of new housing occurring in the neighbourhood.With the writing
of the new Official Plan,the City will need to identify new intensification areas,which will be the focus of new
growth and development.
How are lands protected in this process?
The City will not allow development to occur on land that has natural heritage features and areas that are
evaluated to be ecologically significant.The proposed lands required for potential future growth also identify
areas of land that cannot be developed on because of the ecological significance.
If a boundary expansion takes place,where will Orillia expand to?
At a minimum,Orillia requires an additional 113 ha of expansion land to accommodate its future employment,
recreation and school growth needs.Options being reviewed currently are potential expansions into the
Township of Oro-Medonte and/or the Township of Severn.
The City of Orillia is not looking at future expansion lands within the Township of Ramara because there are
small,developed parcels of land on the east side of Atherley Narrows Bridge,which does not help the City
achieve its objective of incorporating large tracts of vacant,undeveloped land within the City's settlement
area boundary to accommodate future growth. Furthermore,the extension of municipal services across the
Atherley Narrows Bridge is impractical and not recommended.
How will the expansion/intensification range be determined?
Council will need to make a decision on how much intensification/densification it wants to see occur in Orillia
over the next 30 years,which will impact the size of a potential future boundary expansion.At a minimum,
Orillia requires an additional 113 ha of expansion land to accommodate its future employment,recreation and
school growth needs.Options being reviewed currently are potential expansions into the Township of Oro-
Medonte and/or the Township of Severn.
The City of Orillia is not looking at future expansion lands within the Township of Ramara because there are
small,developed parcels of land on the east side of Atherley Narrows Bridge,which does not help the City
achieve its objective of incorporating large tracts of vacant,undeveloped land within the City's settlement
area boundary to accommodate future growth.Furthermore,the extension of municipal services across the
Atherley Narrows Bridge is impractical and not recommended.
Council will not be asked to make a decision on the intensification/densification rate until after the Province
adopts the new Provincial Policy Statement,which is anticipated to occur in the fall of 2023.
Why can't this all be achieved through intensification only?
New housing can be achieved solely through intensification by allowing only medium and high-rise apartments
to be built. However,the provision of employment,recreation and schools cannot be provided through
intensification alone as they require more undeveloped land than is currently available.
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
What is included in the annexation process?
The process taking place with identifying lands for a future potential boundary expansion is a planning
process to identify how much lands the City needs to accommodate population and employment growth over
the next 30 years and to identify the best lands from a planning perspective where this future growth should
be accommodated.Once the best lands for a potential future boundary expansion have been determined
by Council,the City will embark on the annexation process that is regulated bythe Municipal Act.There are
legislative requirements that must be met when preparing an annexation proposal for the Ministry of Municipal
Affairs and Housing(MMAH)to consider approving.
Agreements must be negotiated with the affected municipalities;joint public meetings must be held with the
affected municipalities;and majority support must be obtained from County of Simcoe Council,Orillia City
Council,and Township Council.Once that work has been done,a proposal is submitted to MMAH for review
and approval.Failing reaching agreement with the affected municipalities,then the Province can legislate a
mandatory annexation.
What are the next steps?
The City will take all the feedback received during the June 20 Open House,and written comments provided by
July 17,as well as the findings from the various aspects of the project,to inform a report to Council requesting
its endorsement of an intensification/densification rate and size of a potential future boundary expansion.
The timing of this report is currently unknown,as this will not take place until after the new Provincial Policy
Statement has been adopted bythe Province,which is anticipated to occur in fall 2023.
How have residents of the affected lands been informed of this potential expansion?
At this point,the process is still in the preliminary planning stages.Information has been communicated to
surrounding Townships,online and through public open houses.Those interested in learning more about the
City's planning process seeking additional lands for population and employment growth over the next 30 years
are invited to attend the virtual public open house on June 20. Interested residents can also visit orillia.ca/MCR
and sign up to receive email updates.As the project advances, more consultation will be held.
If I am a property owner identified in the suggested boundary area expansion,what are
my options and what happens next?
You can participate in the planning process by attending the June 20 virtual Public Open House and/or
submit written comments to planningC orillia.ca with"Boundary Expansion'in the subject line by
Monday,July 17,2023.
This is currently a planning process to identify the best lands for a future boundary expansion;it is not an
annexation process. However,once Council determines the size and location of the potential future boundary
expansion lands,the City would embark on the annexation process,which is regulated by the MunicipalAct
and can take many years of negotiations before municipal boundaries actually change.
If my lands become part of the City of Orillia will my taxes go up?Will I be required to
connect to Orillia's municipal sewer and water system?
This question is premature and cannot be answered at this time,because the City is currently undertaking a
planning process to identify the best lands for a future boundary expansion to accommodate our population
and employment growth over the next 30 years.This is a planning process at this point;not an annexation
process.
if the City embarks on an annexation process,negotiations would be held with the affected municipalities and
implications to affected residents with respect to taxes and services would be addressed at that time.
Page 135 of 220
11 .e) DS2023-092, George Vadeboncoeur, Interim Director, Development Ser...
What will the potential financial impacts be for Township residents resulting from
the City of Qrillia's possible boundary expansion? Is it possible to determine timing
associated with potential financial impacts?
This is unknown at this time.The City is currently undertaking a planning process,not an annexation process,to
identify the best lands from a planning perspective for a potential future boundary expansion.
Once Council makes a decision on the size and location of a potential future boundary expansion,the City
would embark on on annexation process,which would include negotiations with the affected municipalities to
determine the financial impacts of annexation on the affected municipalities.
To what extent have you undertaken consultation with the Indigenous Communities for
this proposed boundary expansion?
As part of our consultation process on the proposed boundary expansion,the City of Orillia has sent
communication to the William Treaties First Nations(namely,Chippewas of Rama First Nation,Curve Lake
First Nation,Alderville First Nation,Chippewas of Beausoleil First Nation,Chippewas of Georgina Island First
Nation, Hiawatha First Nation,Mississougas of Scugog Island First Nation),the Huron-Wendat Nation and
Metis Nation of Ontario.
From the responses received after sending out two letters from the Mayor of the City of Orillia(on September
27,2021 and November 16,2021),the City has been focussing on consultation meetings with the Chief and
Council of the Chippewas of Rama First Nation as they are our closest neighbour. We have met with Rama
First Nation on January 20,2022 and May 8,2023 to provide them with information about the City's proposed
boundary expansion.
Early and frequent consultation with Indigenous Communities is expected when planning for future growth,
as communicated to the City by the Province of Ontario.Further,the Chippewas of Rama First Nation has
a constitutional right to consultation within their traditional and treaty territories.Since the proposed
expansion lands are on lands located within the Williams Treaties,it is imperative that the City of Orillia consult
extensively with Indigenous Communities,specifically the Williams Treaties First Nations and our neighbors,
the Chippewas of Rama First Nation,on this very sensitive planning matter.The City of Orillia values all of the
input received from everyone including the Indigenous Communities with traditional ties to the Orillia area.
Page 136 of 220
e) M-52023-092, George Vacleboncoeur, interim Director, t Ser...
City of Orillia aaap° p�s
Settlement z�
Area Boundary Employment
Severn Orillia, Area:10.1ha
Expansion *+ Man Me" 10.1ha
Net Area:
e Lands Owned
Preliminary Draft ''ep �+ byMTOArea:
0 �► 5.1 ha
Concept Map set Area:5.1ha
p N
0
10 ♦ ♦ * Community
Area:21.1ho
r
oo4s ♦ ~ i Net Area:
Park s ♦ ♦ oPo 18ha
Smart
to
aP°
t, Community
Area:75.9ha
Bass Lake Net Area:
G8.9ha
Orillia
10
,y
ti
PT 14IGF4WA`f 12
Community
Area:132.2ha "A o�Py
P
Net Area:125ho y -01ISO
♦
Q°° Lands Owned by
Employment v MTO Area:1.4ha !I°�•Pv
Area:44.1ha Net Area:Oha
Net Area:
35.5ha ,% i
%a
Y ♦ °a;
Forest
t�r Home
Industrial
Pork
,r
' Employment
+ Boundary expansion concept
Oro-Medonte Area:75.2ha
Net Area:
City of Orillia Boundary 28.2ho
Focused Study Area
Natural Heritage Features
&Areas
Community Area SABE a
LVa�
Employment Area SABE
Lands Owned by MTO
Forest Home(Oro-Medonte)
Page 137 of 220
12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
Meeting Date: November 8, 2023
Report No.: CS2023-26
Subject: Corporate Projects Status Update — August, September 2023
Type: For Information Only
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2023-26 be received.
Background
As requested by Council and identified in Report CSI 2013-05, Township staff
commenced reporting on Corporate Project Implementation in October 2013. This
report provides Council with snapshot details of both capital project implementation as
well as other projects of significance to the municipality.
As identified at the June 22, 2016, meeting of Council, the structure has been reduced
to show a one-year rolling report, with the history retained on the website within
previous Corporate Projects Status Update reports.
Attached as Appendix A is the August, September 2023 Corporate Project report.
Corporate Services November 8, 2023
Report No. CS2023-26 Page 1 of 3
Page 138 of 220
12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
Analysis
Not applicable
Financial/Legal Implications/ Risk Management
Not applicable
Policies/Legislation
Not applicable
Corporate Strategic Goals
• Modernize Township Services
• Prepare for Our Future
• Support our Workforce
• Foster Safe and Inclusive Community Living and Business Growth
Consultations
Senior Management Team
Project Managers
Attachments
Appendix A: Corporate Project Tracking —August, September 2023
Conclusion
That the update on corporate projects be received for information
Corporate Services November 8, 2023
Report No. CS2023-26 Page 2 of 3
Page 139 of 220
12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
Respectfully submitted,
Vanessa Cooper
Social Media Coordinator/ Corporate Executive Assistant
Approvals: Date of Approval:
Donna Hewitt, Director Corporate Services October 15, 2023
Robin Dunn, CAO October 30, 2023
Corporate Services November 8, 2023
Report No. CS2023-26 Page 3 of 3
Page 140 of 220
12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
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12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
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Page 179 of 220
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12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
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12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
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12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
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12.a) CS2023-026, Vanessa Cooper, Social Media Coordinator/Corporate Exe...
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Page 186 of 220
15.a) Minutes of Barrie Public Library Minutes Meeting held on Thursday,...
Of Barrie Public
LIBRARY
BOARD MINUTES
BOARD MEETING: #23-05
DATE: THURSDAY, SEPTEMBER 28, 2023, 7:00 PM
LOCATION : DOWNTOWN — ANGUS ROSS MEETING ROOM
Austin Mitchell (Chair), Michael Sauro (Vice-Chair), Amy Courser(Councillor),
• - - Nigussie Nigussie (Councillor) (left at 8:04pm, rejoined on Teams at 8:46pm),
John Bicknell, George Hawtin, Merrisa Little, Robin Munro
L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe
• - Scott Herman
• - K. Bouffard
1. Call to Order, Welcome and Land Acknowledgment
The meeting was called to order at 7:05pm
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations — None
5. Board Development— Partnerships/Events Highlights (Sandra Sydor,
Manager, Community Engagement)
Sandra provided highlights of the community engagement activities for the summer.
Consent Agenda
6. Board Meeting Minutes
7. Q2 Overall Measures of Performance
8. CEO's Report
9. Correspondence
9.1 Letter from Simcoe County (#ITSTARTS)
9.2 Certificate from the City of Barrie (Dragon Boat Festival)
10.Deferred Items
a. Financial Migration
Page 1 of 3
Page 187 of 220
15.a) Minutes of Barrie Public Library Minutes Meeting held on Thursday,...
Of Barrie Public
LIBRARY
BOARD MINUTES
b. CEWS Liability (Quarterly)
c. Succession Management Plan
d. ONCA's Impact on Public Libraries
Agenda
11.Items held from the Consent Agenda
Motion #23-24 AMY COURSER - MICHAEL SAURO
THAT the Barrie Public Library Board adopts the consent agenda for Board meeting
#23-05 dated Thursday, September 28, 2023. CARRIED
12.Signing Authority
Motion #23-25 GEORGE HAWTIN -JOHN BICKNELL
THAT Lauren Jessop be added as signing authority on account#0400804, Transit#
2072 at Toronto-Dominion Bank. CARRIED
13.Board Committees
13.1 Personnel & Finance
13.1.1 2024 Budget
The Board discussed the proposed 2024 budget and directed staff to
stay below a 3.99% increase to the tax levy. This excludes $160,000 to
be paid from Development Charges to fund the Holly library lease.
Motion #23-26 JOHN BICKNELL - MERRISA LITTLE
THAT the Barrie Public Library Board approve the 2024 Budget as
recommended by the Personnel & Finance Committee, as
amended with a budget increase of 5.70%. CARRIED
13.2 Community & Governance
13.2.1 Announcements
There were no announcements.
13.2.2 Board Self-Evaluation
The Board has been asked to complete a self-evaluation, which will be
used to aid in planning Board Development for future meetings.
14.Report of the Chair—Verbal Report
After the CEO's workplan presentation in October the Board will be asked to submit
comments to the Chair of the P&F committee. This will be finalized in November.
The Chair welcomed Scott Herman who has been appointed to the Barrie Public Library
Board.
Page 2 of 3
Page 188 of 220
15.a) Minutes of Barrie Public Library Minutes Meeting held on Thursday,...
Of Barrie Public
LIBRARY
BOARD MINUTES
The Chair will be attending the next meeting virtually, the Vice-Chair will act in his place.
The letter regarding last year's budget that was sent to the Council did not make it in the
circulation list, it was emailed instead, it was communicated to the clerk's office that this
was not the Board's intention. The date for the upcoming budget presentation will be
confirmed.
Thanks to everyone for making this year's Dragon Boat Festival a success. The event
raised over$47,000.
15.Closed Meeting - None
16.Date of Next Board Meeting
Thursday, October 26, 2023 7:00 pm
17.Adjournment
The meeting was adjourned at 8:55 pm
Page 3 of 3
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15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
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08-23-BOD Minutes
Nottawasaga Valley Conservation Authority
Sept 22, 2023 at 9:00 AM EDT
8195 8th Line, Utopia ON, LOM 1T0
Attendance
Present:
Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Joe Belanger, Wasaga
Beach (Town); Chair Gail Little, Amaranth (Township); Deputy Mayor Paul Van
Staveren, Clearview (Township); Mayor Janet Horner, Mulmur (Township); Mayor
Darren White, Melancthon (Township); Cllr. June Porter, The Bule Mountains
(Town); Cllr. Ralph Manktelow, Mono (Town); Vice-Chair Jonathan Scott, Bradford
West Gwillimbury (Town); Cllr. Kyle Fegan, Shelburne (Town); Cllr. Richard Schell,
Oro-Medonte (Township)-arrived at 9:20am
NVCA Staff:
Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative
Officer; Kyra Howes, Director, Conservation Services; Ben Krul, Manager,
Development Planning & Permits; Tyler Mulhall, Regulations Technician (departed at
10:08am); Taryn Arsenault, Flood Operations Field Specialist (departed
at:10:15am); Christine Knapp, General Accountant; Maria Leung, Senior
Communications Specialist; Kerry Jenkins, Administrative Assistant/Recorder
Absent:
Cllr. Christopher Baines, Collingwood (Town); Cllr. Pieter Kiezebrink, Essa
(Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. Kevin Eisses,
Innisfil (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Nicole Cox, New Tecumseth
(Town); Vacant, Springwater (Township); Chris Hibberd, Director, Watershed
Management Services
1. Events
Tiffin Nature Program (for preschoolers)
Tiffin Nature Program will help preschoolers gain knowledge, understanding
and appreciation of the natural world and our amazing planet. Children
learn about risky play, and develop a better understanding of their
relationship with the land.
Half Day Dates: Tuesdays September 5, 2023 - November 28, 2023
Full Day Dates: Thursdays September 7, 2023 - November 30, 2023
Location: Tiffin Centre for Conservation
Festival at Fort Willow
Page 190 of 220
15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
The Festival at Fort Willow is an annual event where visitors will experience
what life was like in the early 1800s.
Date: Saturday, September 30, 2023, 10:OOAM - 4:00 PM
Location: Historic Fort Willow Conservation Area
PA/PD Day Camp Tiffin
Camp Tiffin encourages outdoor exploration, guided excursions in the forest
fueled by student interest. Every day will be guided by student inquiry,
seasonal changes, and weather and program availability.
Date: Friday, September 22, 2023 from 9:00 a.m. - 4 p.m.
Location: Tiffin Centre for Conservation
2. Call to Order
Chair Little called the meeting to order at 9:10am.
3. Land Acknowledgement
The Nottawasaga Valley Conservation Authority Board acknowledges that
we are situated on the traditional land of the Anishinaabeg. The
Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and
Algonquin who spoke several languages including Anishinaabemowin and
Potawatomi. We are dedicated to honouring Indigenous history and culture
and committed to moving forward in the spirit of reconciliation and respect
with all First Nation, Metis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
S. Motion to Adopt the Agenda
Recommendation:
RES: 51-23
Moved by: Mayor Janet Horner
Seconded by: Deputy Mayor Paul Van Staveren
RESOLVED THAT: the agenda for the Board of Directors meeting #08-23-
BOD dated on September 22, 2023 be approved.
Carried;
6. Announcements
There were no announcements at this time.
7. Presentations
Director, Corporate Services, Sheryl Flannagan conducted a presentation
regarding NVCA's 2024 Draft Budget.
*The resolution and voting is located in agenda item #12.2.4*
S. Deputations
There were no deputations at this time.
Page 191 of 220
15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
9. Hearings
There were no hearings at this time.
10. Determination of Items Requiring Separate Discussion
Board Members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
11. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
RES: 52-23
Moved by: Cllr. Joe Belanger
Seconded by: Cllr. June Porter
RESOLVED THAT: agenda item number(s), 12.1.1, 12.2.2 and 12.2.4 were
identified as requiring separate discussion, be referred for discussion under
Agenda Item #12; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
12. Consent List
12.1. Adoption of Minutes
Recommendation:
Approved by Consent
Moved by: Cllr. Ralph Manktelow
Seconded by: Mayor Darren White
RESOLVED THAT: the minutes of the Board of Directors meeting 07-
23-BOD dated on August 25, 2023 be approved.
12.1.1. Adoption of Agricultural Advisory Committee Meeting
Minutes
Recommendation:
RES: 53-23
Moved by: Deputy Mayor Paul Van Staveren
Seconded by: Cllr. Kyle Fegan
RESOLVED THAT: the minutes of the Agricultural Advisory
Committee meeting 02-23-AAC dated on June 29, 2023 be
approved.
Carried;
12.2. Staff Reports
Page 192 of 220
15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
12.2.1. Staff Report No. 35-08-23-BOD from Tyler Mulhall,
Regulations Technician
Recommendation:
Approved by Consent
Mayor Darren White
Cllr. Kyle Fegan
RESOLVED THAT: The Board of Directors receive Staff Report
No. 35-08-23-BOD regarding the formal adoption of the Hydro
One MOU and Protocol between Hydro One and CO.
12.2.2. Staff Report No. 36-08-23-BOD from Doug Hevenor, Chief
Administrative Officer
Recommendation:
Moved by: Cllr. June Porter
Seconded by: Cllr. Rick Schell
RESOLVED THAT: the Staff Report No. 36-08-23-BOD, update
on Memorandums of Understanding and Nottawasaga Valley
Conservation Authority's (NVCA) progress report, be received;
and
FURTHER THAT: the Board of Directors approves this
progress report in fulfillment of O.Reg. 687/21 to be submitted
to the Province's MNRF by October 1, 2023 as updated by the
CAO and at the approval of the Chair; as required for meeting
the needs of the Transition Plans and Agreements for Programs
and Services under Section 21.1.2 of the Act.
Friendly amendment as requested by Cllr. Joe Belanger
and approved by mover and seconder: Recommendation:
RES: 54-23
Moved by: Cllr. June Porter
Seconded by: Cllr. Rick Schell
RESOLVED THAT: the Staff Report No. 36-08-23-BOD, update
on Memorandums of Understanding and Nottawasaga Valley
Conservation Authority's (NVCA) progress report, be received;
and
FURTHER THAT: the Board of Directors approves this
progress report in fulfillment of O.Reg. 687/21 to be submitted
to the Province's MNRF by October 1, 2023 as updated by the
CAO and at the approval of the Chair; as required for meeting
the needs of the Transition Plans and Agreements for Programs
and Services under Section 21.1.2 of the Act.
Carried;
*see attachment #1 for revised reports*
12.2.3. Staff Report No. 37-08-23-BOD from Sheryl Flannagan,
Director, Corporate Services
Recommendation:
Page 193 of 220
15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Approved by Consent
Moved by: Mayor Scott W. Anderson
Seconded by: Cllr. June Porter
RESOLVED THAT: Staff Report No. 37-08-23-BOD regarding
the NVCA's Apportionment Method be approved.
12.2.4. Staff Report No. 38-08-23-BOD from Sheryl Flannagan,
Director, Corporate Services
Recommendation:
RES: 55-23
Moved by: Cllr. Joe Belanger
Seconded by: Cllr. Kyle Fegan
RESOLVED THAT: Staff Report No. 38-08-23-BOD regarding
the NVCA's 2024 Draft Budget be approved; and
FURTHER THAT: the Board of Directors receive the 2024 draft
budget for consideration; and
FURTHER THAT: staff be directed to distribute the 2024 Draft
Budget booklet to municipalities for the consultation period.
Carried;
12.2.S. Staff Report No. 39-07-23-BOD from Taryn Arsenault,
Flood Operations Field Specialist
Recommendation:
Approved by Consent
Moved by: Cllr. Ralph Manktelow
Seconded by: Cllr. June Porter
RESOLVED THAT: The Board of Directors receive Staff Report
No. 39-08-23-BOD for information; and
FURTHER THAT: the Board of Directors approve a contract
with Wind Whistle Landscaping, replacing Jim Collis, for an
upset limit of $99,755.00.
12.2.6. Staff Report No. 40-08-23-BOD from Maria Leung, Senior
Communications Specialist
Recommendation:
Approved by Consent
Moved by: Cllr. Rick Schell
Seconded by: Cllr. Gary Harvey
RESOLVED THAT: Staff Report No. 40-08-23-BOD regarding
NVCA Communications - August 12, 2023 - September 8,
2023, be received.
13. Notice of Motion
Vice-Chair Scott's Motion regarding "Right to Repair" from his Notice of
Motion at June 23, 2023 meeting
Recommendation:
RES:56-23
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15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Moved by: Vice-Chair Jonathan Scott
Seconded by: Cllr. Joe Belanger
RESOLVED THAT: "right-to-repair" movement seeks to ensure consumers
of electronic products, including mobile phones and computers, as well as
agricultural equipment, are able to make routine fixes to damaged products
without having to rely on the manufacturer and to affordably make such
repairs; and
WHEREAS: this movement and efforts against "planned obsolescence"
seeks to ensure affordability for consumers and to protect our environment
by reducing electronic waste; and
WHEREAS: the agricultural sector has unique needs related to specialized
electronic farm equipment and the ability to make repairs in a timely and
affordable manner, especially during the growing season; and
FURTHER THAT: a commitment in the 2023 federal budget that "the
government will work to implement a right to repair, with the aim of
introducing a targeted framework for home appliances and electronics in
2024. The government will launch consultations this summer, including on
the right to repair and the interoperability of farming equipment, and work
closely with provinces and territories to advance the implementation of a
right to repair" (p. 38); and
BE IT THEREFORE RESOLVED THAT: Nottawasaga Valley Conservation
Authority Board endorses the right-to-repair movement through a letter
from the Chair and Vice-Chair to call on the federal government to expedite
the promised consultations to enshrine this principle in consumer-protection
law, with specific consultations and measures related to supporting the
agricultural sector undertaken; and
FURTHER THAT: a copy of this resolution and accompanying letter be
shared with the Minister of Innovation, Science and Economic Development;
the Minister of Agriculture; the Members of Parliament in the Nottawasaga
watershed; and to Conservations Ontario and Ontario's conservation
authorities, with a request for their endorsement of same.
Carried;
14. Other Business
Mulmur Mayor, Janet Horner spoke about the tour she had with Credit
Valley Conservation Authority last week where she saw some of the
restoration work completed in partnership with the NGO ALUS. Mayor
Horner asked if the NVCA has tried to get similar projects with ALUS
working in our watershed. CAO, Doug Hevenor informed the Board that the
NVCA has had ALUS staff come and speak to our Agriculture Advisory
Committee but no ALUS project work arose from the meeting in our
watershed.
Page 195 of 220
15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
15. Adjourn
Recommendation:
RES: 57-23
Moved by: Mayor Janet Horner
Seconded by: Mayor Scott W. Anderson
RESOLVED THAT: this meeting adjourn at 10:45am to meet again on
October 27, 2023 or at the call of the Chair.
Carried;
Page 196 of 220
15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
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NVCA October 2023 Board Meeting Highlights
Next Meeting: November 24, 2023, held virtually
For the full meeting agenda including documents and reports, visit NVCA's website.
Presentation on NVCA's Education
Program Program Delivery
Naomi Saunders, NVCA's Manager of NVCA has partnered with the Simcoe County
Environmental Education, gave a presentation District School Board to deliver education
regarding NVCA's education programs to the programs that engage students of all ages in
Board of Directors. nature based, quality, hands-on, curriculum
linked programs. Over 130,000 students have
Program Objectives attended NVCA's education programming in the
• Connection to Nature - Facilitate the past 10 years.
connection between people and the natural Camp Tiffin and the Tiffin Nature Program
world, foster a lifelong appreciation for the provides safe, fun and inclusive environments
environment and a desire to protect it. where children and counsellors learn,
Increase opportunities for young people to experience and bond with nature while building
explore, discover and play in nature. confidence, friendships and memories for life.
• Education for Sustainability - Contribute to Other programs offered include specialized
our communities/municipality's programs for homeschool families, birthday
sustainability goals by including programs parties and corporate engagements.
about waste reduction, energy conservation,
and the responsible use of natural Education staff also attend public events such
resources, as programming for guides and scouts, See the
Environmental Awareness - Raise Salmon Run and March Break at Park Place.
• awareness about environmental Financial Impact
conservation, the value of biodiversity, and The cost to operate NVCA's Environmental
the impacts of human activities on the Education Program is $0.08 per watershed
natural world. resident per year. All other program costs are
• Physical and mental health - Provide generated through user fees, partnerships and
opportunities for physical activity and stress grants.
and anxiety reduction. Increasingly, science Due to the new budgetary framework for
and evidence show that the best way to conservation authorities, NVCA's Environmental
improve ones mental health is to spend Education Program can only be funded by
time nature. municipal levy though MOUs.
• Local Ecosystem Understanding - Encourage
participants to gain a deeper understanding
of the unique ecosystems and biodiversity
found within the municipality, promoting
local conservation efforts.
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15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Update of MOU/Inventory of NVCA has partnered with the Township of
Programs and Services for MNRF Clearview and the Flood Hazard Identification
Mapping Program to produce floodplain
As of October 27, 2023, six out of 18 MOUs mapping for the Village of Creemore.
have been formally approved by municipal
councils, and two have been approved by the This study is broken down to two main
committee of the whole. components - hydrology modelling and
These municipalities are: hydraulics/flood plain mapping. Hydrology
modelling was completed by the Oak Ridges
• Township of Adjala-Tosorontio Moraine Groundwater Program.
approved by council
• Township of Amaranth Aquafor Beech Ltd. was selected through an
approved by council RFP process to complete the hydraulics/flood
• Town of the Blue Mountains plain mapping component.
approved by committee of the whole Public consultation on proposed
• Town of Collingwood changes to planning and permitting
approved by committee of the whole review fees
• Municipality of the Grey Highlands
approved by council NVCA is proposing to update planning and
permit review fees in order to fulfill the staffing
• Township of Melancthon resources required to meet expected service
approved by council levels, and to fully recover the costs of plan
• Town of Mono review and permitting services.
approved by council
The proposed changes include input from key
• Town of Shelburne partners and stakeholders, such as
approved by council municipalities, development sector, the
agricultural community, and the aggregate
MOUs for the remaining municipalities are still industry
in negotiations and development. To date,
three Municipalities have indicated that they will In accordance to the Conservation Authorities
be selective in Category 3 support for Act, the public must be notified if a
programs. conservation authority wishes changes their fee
schedule.
NVCA has asking the Minister of Natural
Resources and Forestry for an extension to the Public consultation
December 31, 2023 deadline to have all MOUs
signed. Members of the public are invited to review the
proposed fees listed below. Questions or
Mayer's Marsh Agricultural Lease concerns should be directed
Renewal to planning@nvca.on.ca prior to Sunday,
November 26, 2023 at 4:30 p.m.
NVCA has renewed a short-term agricultural
lease with Bernie Mayer for the Mayer's Marsh The proposed fees can be viewed on NVCA's
property. website.
Mayer's Marsh is part of NVCA's Minesing Third Quarter Financials
Wetlands Conservation Area landholdings.
In the first nine months of operations of NVCA,
Upper Mad River Flood Study expenditures to date are tracking on schedule,
with 83.17% of the budgeted expenses (75% of
budget year completed). As this includes the
8195 8t" Line, Utopia, ON, LOM 1TO w 705-424-1479 admin@nvca.on.ca
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15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
CEWS repayment amount of $740,879,
expenditures are trending normally
Revenues are tracking well, with 80.24% of the
budgeted revenues recognized. This includes
the first 6 months of the general municipal levy
of $2,054,821.
Currently, the NVCA is sitting in a deficit
position, due to the CEWS prepayment,
however if that is removed, there is a slight
surplus.
8195 8t" Line, Utopia, ON, LOM 1TO w 705-424-1479 admin@nvca.on.ca
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15.b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Upcoming Events
Tiffin Nature Program
Geared towards children in pre-K and
kindergarten, NVCA's nature program will help
children gain knowledge, understanding and
appreciation of the natural world and our
amazing planet. Children learn about risky play,
and develop a better understanding of their
relationship with the land.
Date:
Tuesdays and Thursdays during the school year
(with some exceptions)
Location:
Tiffin Centre for Conservation
8195 8th Line Utopia, ON LOM 1TO
Link to Registration
8195 8t" Line, Utopia, ON, LOM 1TO w 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 200 of 220
18.a) 2023-090: Being a By-Law to establish the terms of reference for t...
The Corporation of The Township of Oro-Medonte
By-Law No. 2023-090
Being a By-Law to Establish the Terms of Reference for the Traffic Safety
Advisory Committee and to Appoint Members to the Traffic Safety Advisory
Committee
"Traffic Safety Advisory Committee"
Whereas Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides
that the powers of a municipality under this or any other Act shall be interpreted broadly
to enhance the municipality's ability to respond to municipal issues;
And Whereas Section 11(2)and 11(3)of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, provides that a lower-tier municipality may pass by-laws subject to the rules
set out in Section 11(4);
And Whereas on June 14, 2023 Council of the Township of Oro-Medonte enacted
and passed By-law 2023-043 a by-law to govern the proceedings of Council and
Committees/Technical Support Groups of Council;
And Whereas on July 12, 2023 Council passed Resolution#(C230712-10)to
establish a Traffic Safety Advisory Committee to raise awareness, advise and
stimulate action on traffic management issues and to provide a community perspective
on road safety issues and policies, promote public awareness and education for road
safety initiatives and programs, with an aim to enhance community participation and
collaboration to enhance traffic safety in the Township of Oro-Medonte.
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
desirable and necessary to establish Terms of Reference and to appoint members to the
Traffic Safety Advisory Committee for the 2022-2026 term of Council.
Now Therefore, the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. That the appointments to the Traffic Safety Advisory Committee shall be confirmed
as listed in Schedule"B"to this By-law.
2. That changes to Schedule"B"to this By-law may be necessary due to vacancies
created for various reasons.
3. That all non-elected members of the Traffic Safety Advisory Committee are
appointed at the discretion of Council and may be removed during their term for
reasons of health, business, insufficient interest or any other reasons.
4. This By-Law shall come into force and effect on the date of its final passing and
will expire on November 30, 2026, unless otherwise legislated.
By-law read a First, Second and Third time, and Passed this 8 day of, November
2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 1 of 5
Page 201 of 220
18.a) 2023-090: Being a By-Law to establish the terms of reference for t...
Schedule "A"to By-law No. 2023-090
Traffic Safety Advisory Committee
1.0 Committee Members
That the persons identified on Schedule"B"attached hereto are hereby
appointed as members of the Oro-Medonte Traffic Safety Advisory Committee for
the term of Council.Where a member ceases to be a member before the
expiration of their term, Council may appoint another eligible person for the
unexpired portion of the term.
2.0 Mandate
The Traffic Safety Advisory Committee will raise awareness, advise and
stimulate action on traffic management issues and will provide a community
perspective on road safety issues and policies, promote public awareness and
education for road safety initiatives and programs, with an aim to enhance
community participation and collaboration to enhance traffic safety in the
Township of Oro-Medonte
3.0 Composition
3.1 Two (2)Council members shall be appointed by Council to the Committee
3.2 Up to six(6)non-elected members shall be appointed by Council.
3.3 The Committee will include one representative from the Ontario Provincial Police
appointed by the Detachment Commander.
3.4 Resignations shall be tendered in writing to the Chair. The Chair shall advise
Council through the Township Clerk and or their designate. Subject to the
remaining term, a replacement member shall be appointed at the discretion of
Council.
3.5 Any appointed member shall be deemed to have resigned themselves from their
respective appointments if they have missed three consecutive meetings without
being authorized to do so by a resolution of the Council entered upon its minutes.
3.6 Each Committee member shall be compensated according to the current by-law
setting remunerations of Council and Committee members.
3.7 A Chair and Acting Chair shall be appointed by Council for the Term of Council.
3.8 As a non-voting member the staff liaison will provide guidance and advice,
prepare any necessary reports for Council's consideration, ensure that any
recommendations proposed by committee do not contradict with the Township's
budget, by-laws, policies, procedures or legislation and prepare the committee's
agendas and minutes.
3.9 All appointed members of the Committee, with the exception of Council, staff,
and the Ontario Provincial Police representative shall have equal voting rights.
4.0 Rules of Procedure and Procedural By-law
4.1 The Committee shall hold meetings and shall forward all recommendations and
minutes to Council for consideration.
4.2 All Committee meetings shall be open to the public.
4.3 All Committee recommendations shall be forwarded to Council for consideration.
4.4 All Committee minutes shall be received by Council.
4.5 The Procedural By-law shall apply to all Committee members.
4.6 As per section 2(3)of the Municipal Freedom of Information and Protection of
Privacy Act MFIPPA, as amended, records relating to the business of the
municipality, created or received by a body considered part of the municipality,
are accessible under the Act.
4.7 All Committee members are subject to the Conflict of Interest Act, Council Code
of Conduct as well as other applicable legislation.
Page 2 of 5
Page 202 of 220
18.a) 2023-090: Being a By-Law to establish the terms of reference for t...
5.0 Quorum
5.1 A majority of the Committee members constitute a quorum at meetings.
5.2 Where a member of the Committee resigns, quorum shall be the majority of the
remaining members until a replacement has been appointed.
6.0 General Responsibilities of Committee Members
6.1 Committee members shall:
6.2 Perform their duties in a manner that maintains and enhances public confidence
in the integrity, objectivity and impartiality of the Township;
6.3 Adhere to the Municipal Conflict of Interest Act and clearly identify any items of
pecuniary interest before they are discussed and refrain from discussing and
voting on same;
6,4 Not be under an obligation to any person who might benefit from special
consideration or favour from the member or who might seek, in any way,
preferential treatment;
6.5 Not benefit from the use of information acquired during the course of official
duties that is not generally available to the public;
6,6 Be professional, courteous and respectful with other members, Council,
administration and the general public. In doing so will not publicly criticize Elected
Officials, administration or other members and respect the decisions of Council;
6.7 Maintain confidentiality when necessary, and ensure personal information
controlled by the Township is used or disclosed in compliance with the Municipal
Freedom of Information and Protection of Privacy Act(MFIPPA);
6.8 Understand the committee's relationship to Council;
6.9 Strive to attend all scheduled meetings and advise in advance when unable to
attend (to determine if there is going to be a quorum);
6.10 Prepare for meetings by reading agendas and any background information
supplied and by actively participating in the discussion and decision making
process;
6.11 Undertake any work assigned, including special projects and research, between
meetings;
6.12 Operate under the Township's Procedural By-law, as well as other Township
policies and procedures where applicable;
6.13 Respect that actions taken and/or recommendations shall reflect the majority
view of the committee.
7.0 Responsibilities
7.1 Discuss resident concerns regarding speeding, parking, walkways and other
traffic related matters and assist with development of policy recommendations
and community strategies and programs to address emerging community issues;
7.2 Assist in development of social marketing initiatives to engage and educate the
community on traffic safety;
7.3 Provide input into policy regarding traffic safety and management, as well as long
term plans;
8.0 Communications
8.1 Any written communications, including media releases, advisories, flyers, posters
and other printed materials shall be vetted by the Township's Communications
Officer or designate.
8.2 Letters of appreciation or recognition or correspondence related to the
committee's mandate do not require Council's approval.
8.3 Communications to Council or Administration are generally through the staff
liaison or Chair.
8.4 Committees and committee members are not authorized to design and launch
websites or social media accounts.
8.5 Responsibility for managing and monitoring corporate websites and social media
sites is centralized through the Township Administration.
Page 3 of 5
Page 203 of 220
18.a) 2023-090: Being a By-Law to establish the terms of reference for t...
8.6 Any Township policies relating to social media shall apply. Only authorized
spokespersons may speak on behalf of a committee.
8.7 The Township's Communication Policy shall apply to committees.
9.0 Budget and Expenses
9.1 In the event a committee has been approved a budget to carry out the mandate
of the committee, the staff liaison or recording clerk shall oversee the finances of
the committee and ensure that all purchases are in accordance with the
Township's Tendering and Procurement Policy.
9.2 Expenses incurred by a committee against an approved budget shall be detailed
in the meeting minutes, with a resolution approving the expenditure.
10. Remuneration
10.1 Each Committee member shall be paid as per the current by-law setting
remunerations and mileage of Council and Committee members.
Page 4 of 5
Page 204 of 220
18.a) 2023-090: Being a By-Law to establish the terms of reference for t...
Schedule "B"to By-law 2023-090
That the following persons are hereby appointed as members of the Oro-
Medonte Traffic Safety Advisory Committee for the term of Council that
appointed them.Where a member ceases to be a member before the expiration
of their term, Council may appoint another eligible person for the unexpired
portion of the term:
Lesley Buchan
Taylor Green
Martin Murray
Zoe Rowe Watson
Karen Brazier-Salo
Shannon Stephenson
Page 5 of 5
Page 205 of 220
18.b) 2023-094: Being a By-law to authorize the execution of an agreemen...
The Corporation of the Township of Oro-Medonte
By-Law No. 2023-094
Being a By-law to Authorize the Execution of an Agreement
for Fire Dispatch Services
between the Township of Oro-Medonte
and the City of Orillia
and to Repeal By-Law No.2022-106
Whereas Section 20(1)of the Municipal Act, 2001, R.S.O. 2001, c.25, as amended,
provides that municipalities may enter into an agreement with other municipalities for
joint undertakings;
And Whereas Section 116(1)of the Municipal Act, 2001, R.S.O. 2001, c.25,as
amended, provides that a municipality may establish, maintain and operate a
centralized communication system for emergency response purposes;
And Whereas Section 2(5)of the Fire Protection and Prevention Act, 1997, S.O. 1997,
c.4 provides that a municipality may, under such conditions as may be specified in the
agreement, enter into an agreement to receive such fire protection services as may be
specified in the agreement from a fire department situated outside the territorial limits of
the municipality;
And Whereas the Township of Oro-Medonte and the City of Orillia are desirous of
entering into a renewal agreement for Fire Dispatch Services;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the Township of Oro-Medonte enter into an agreement with the City of
Orillia for 9-1-1 Fire Dispatch Services,a copy of which is attached hereto and
forms part of this By-law as Schedule"A".
2. That the Clerk is hereby authorized to execute the agreement on behalf of the
Corporation.
3. This Agreement comes into effect on the first day of January, 2024 and shall
continue in force for a period until the 31st day of December, 2024.
4. That By-Law No.2022-106 is hereby repealed in its entirety.
5. That this by-law shall take effect on the final passing thereof.
By-Law Read a First,Second and Third time,and Passed this 81h day of November,
2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
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MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE
THIS 8 DAY OF November A.D. 2023
BETWEEN:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the"City"
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the`Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25 authorizes the
municipality to establish, maintain and operate a centralized communication system for
emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, S.O. 1997, c.4
provides for the entering into of agreements to provide fire protection services as may be
specified in the Agreement to lands and premises that are situated outside the territorial
limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into an Agreement
for the City to provide certain fire dispatch services to the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the mutual covenants and conditions herein contracted, the Parties
hereto do mutually covenant and agree as follows:
1. CITY'S RESPONSIBILITIES
The City shall be responsible for the following:
Providing emergency fire dispatch services ("Dispatching") to the Township.
Dispatching shall include the following:
a) Responding to 9-1-1 telephone calls and non-9-1-1 telephone calls with
respect to the Township's dispatch area;
b) Alerting the members of the Township's Fire Department of an emergency;
c) Communicating with the Township's Fire Department under both emergency
and non-emergency conditions;
d) Communicating with the Township's Fire Department regarding the potential
need for mutual aid and monitoring the level of an on-going emergency activity;
e) Communicating with other agencies during an emergency upon the request of
the Township's Fire Department's Incident Commander;
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f) Providing information, data and other resources during emergencies and on a
day-to-day basis; and
g) Maintaining a log of all dispatch calls received, and in particular, recording the
times and information set out in the "Process" section of the Ministry of the
Solicitor General Public Fire Safety Guidelines No. PSFG 04-64A-12, as further
defined by the Orillia Fire Department's Standard Operating Guidelines.
h) At any time, the City shall on the written request of the Township provide the
Township or other designated agency pertinent incident data on compact disk,
memory stick or other device.
2. 'TOWNSHIP'S RESPONSIBILITIES
a) The Township agrees to install and maintain all radio equipment necessary to
allow Township fire fighters the ability to receive radio communications from the
City's fire communications centre and to enable two-way radio communications
between all Township fire vehicles and the City's fire communications centre.
Such equipment will be purchased by the Township but located in the City's fire
communications centre.
b) The Township agrees to supply its fire fighters with radio equipment designed
to receive fire call communications from the City's fire communications centre.
c) The Township agrees to pay the City $3.25 per capita beginning January 1,
2024)for the service of dispatching the Township fire fighters and fire apparatus
based on the population shown in the current Statistics Canada Community
Profile and updated annually during the term of this contract.
d) The Township agrees that should fire calls come in simultaneously from the City
and the Township to the City's fire communications centre, the City's call shall
have preference.
e) The Township agrees that if any Communicator is subpoenaed for Court as a
result of a call that has been dispatched for the Township,or if a Communicator
is required to attend any meetings related to litigation stemming from any
incident response in the Township's dispatch area, the City will be reimbursed
for any reasonable related staffing and out of pocket costs.
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f) The Township agrees that any cost of any modifications to City dispatching
hardware/software, radio equipment, radio transmissions tower, or City
telephone systems which are required to satisfy the needs of the Township shall
be assumed by the Township.
g) In the event that the territory that fire dispatch service is provided to in the
Township is expanded or reduced,the rates contained in this Agreement will be
renegotiated accordingly.
h) The Township agrees to provide a large, detailed scale map, street directory,
new subdivision layouts, etc. along with copies of all fire protection agreements
made between other municipalities and ambulance for fire and first aid
protection coverage. The map will be coloured so that the coverage areas
agreed to under the various fire protection agreements mentioned above can
be easily identified. This will be updated as required.
i) The Township agrees to supply in writing the method and level that is required
to page fire calls, practices, ambulance assistance or tiered response or other
required dispatch protocol.
3. TERMINATION
This Agreement may be terminated by either party upon 90-days written notice
with fees charged to the end of the month concluding the 90-day notice period.
4. INDEMNIFICATION
The parties agree that each undertakes no duty of care with respect to the other
party, and neither party shall be required to indemnify the other as a result of any
provision of services under this Agreement. Both parties agree that they shall
maintain adequate liability insurance with respect to any claims by any party for
physical or personal damages or negligence,as the case may be,on behalf of the
parties, and their respective agents, officers, employees and assigns.
The Township and the City shall each add the other party as an"additional insured"
on their respective General Liability policies with respect to and arising out of the
operations and responsibilities undertaken by either party to this Agreement.
5. OTHER AGREEMENTS
The Township acknowledges that the City may enter into similar agreements to
this Agreement with other municipalities. As a result of such further agreements
or the increased volume of the dispatched messages arising out of this Agreement,
either party may determine that additional equipment or personnel is necessary for
the proper functioning of the dispatch system. If either party determines that
additional equipment or personnel is necessary, both parties shall enter into
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negotiations to determine the necessity of such additional equipment or personnel.
If as a result of negotiations, the parties are unable to agree as to the necessity of
additional equipment or personnel, this Agreement shall be terminated subject to
the provisions set out in Section 3 (Termination)above.
6. ARBITRATION
If any disputes, differences or questions arise between the parties out of this
Agreement,whether during the term of this Agreement or after, each such dispute,
difference or question shall be submitted to and settled by arbitration and the
decision of the Arbitrator appointed to deal with such matters shall be accepted by
the parties. The arbitration in each of the cases mentioned above shall be
conducted by a single arbitrator if the parties hereto agree upon one or otherwise
by an arbitrator appointed by a Judge of the Ontario Superior Court of Justice. The
arbitration shall be conducted in accordance with the provisions of The Arbitration
Act(Ontario), and any statutory amendments thereto for the time being in effect.
It is hereby agreed that it shall be a condition precedent to any action being
instituted by either party hereto against the other or of any liability in connection
therewith that the matter must be first referred to arbitration as herein provided for
disposition.
7. COMPLIANCE WITH LAWS AND CONFIDENTIALITY
The parties undertake and agree that personal information in records delivered to
it by the other party will be used for the limited purposes of performing their
responsibilities under this Agreement. The parties further acknowledge that any
personal information obtained from the other party for the Agreement will be
protected under the terms of their privacy policies and applicable privacy
legislation.
8. AGREEMENT BINDING
This Agreement shall be binding upon and ensure to the benefit of the parties
hereto, and their respective heirs, executors, administrators, successors, and
assigns.
9. SEVERABILITY
If any covenant, provision or term of this Agreement should be at any time be held
by any competent tribunal to be void or unenforceable, then the Agreement shall
not fail but the covenant, provision or term shall be deemed to be severable from
the remainder of this Agreement which shall remain in full force and effect.
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10. HEADINGS
The section headings are for purposes of convenience only and shall not be
deemed to constitute a part of this Agreement or to affect the meaning or
interpretation of this Agreement in any way.
11. TECHNOLOGICAL CHANGE
The Township agrees and acknowledges that in the event that technology required
to provide Dispatching Services changes significantly from what is contemplated
under this Agreement,the City may require an amendment to this Agreement,which
amendment may include, without limiting the generality of the foregoing, an
amendment to the City's responsibilities, the Township's responsibilities, or to the
fees set out in the Township's responsibilities. If the Township does not agree to
execute such an amendment, the City may terminate this Agreement upon one-
hundred twenty(120)days written notice to the Township.
12. FORCE MAJEURE
Neither party shall be liable for damages caused by delay or failure to perform its
obligations under this Agreement where such delay or failure is caused by an event
beyond its reasonable control. The parties agree that an event shall not be
considered beyond one's reasonable control if a reasonable businessperson
applying due diligence in the same or similar circumstances under the same or
similar obligations as those contained in the Agreement would have put in place
contingency plans to either materially mitigate or negate the effects of such event.
If a party seeks to excuse itself from its obligations under this Agreement due to a
force majeure event, that party shall immediately notify the other party of the delay
or non-performance, the reason for such delay or non-performance and the
anticipated period of delay or non-performance.
13. NOTICE
Any notice required pursuant to this Agreement shall be in writing and delivered
personally, by Fax, email, or sent by registered mail (with proper postage)to the
following addresses:
City of Orillia Fire Department Township of Oro-Medonte
500 Gill Street 1487 Line 7 South
Orillia, ON L3V 4L1 Oro-Medonte, ON LOL 2E0
Attention: Fire Chief Attention: Fire Chief
or to such other addresses either of the parties may indicate in writing to the other.
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Any notice given in accordance with this shall be deemed to have been received
upon delivery, if delivered personally, at the time of transmission if sent by fax or
email, or five (5)days after posting, if sent by regular mail.
14.ENTIRE AGREEMENT
Except as otherwise stated herein, this Agreement constitutes the entire
agreement of the parties, it supersedes any previous Agreement whether written
or verbal.
15. APPLICABLE LAW
This Agreement shall be construed and enforced in accordance with the laws of
Ontario and the laws of Canada applicable therein.
This Agreement comes into effect on the 1st day of January 2024 and shall continue
in force for a period until the 31st day of December 2024.
Dated at the Township of Oro-Medonte this 8 Day of November 2023
THE CORPORATION OF THE CITY OF ORILLIA
FIRE CHIEF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
FIRE CHIEF or CLERK
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The Corporation of the Township of Oro-Medonte
By-Law No.2023-095
Being a By-law to Authorize the Execution of an Agreement
for 9-1-1 Central Emergency Reporting Bureau(C.E.R.B.)Services
between the Township of Oro-Medonte
and the City of Orillia
and to Repeal By-Law No.2022-105
Whereas Section 20(1)of the Municipal Act,2001,R.S.O.2001,c.25,as amended,
provides that municipalities may enter into an agreement with other municipalities for
joint undertakings;
And Whereas Section 116(1)ofthe MunicipalAct,2001,R.S.O.2001,c.25,as
amended,provides that a municipality may establish,maintain and operate a
centralized communication system for emergency response purposes;
And Whereas Section 2(5)of the Fire Protection and Prevention Act, 1997,S.O. 1997,
c.4 provides that a municipality may,under such conditions as may be specified in the
agreement,enter into an agreement to receive such fire protection services as may be
specified in the agreement from a fire department situated outside the territorial limits of
the municipality;
And Whereas the Township of Oro-Medonte and the City of Orillia are desirous of
entering into a renewal agreement for 9-1-1 Central Emergency Reporting Bureau
(C.E.R.B.)Services;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the Township of Oro-Medonte enter into an agreement with the City of
Orillia for 9-1-1 Central Emergency Reporting Bureau(C.E.R.B.)Services,a
copy of which is attached hereto and forms part of this By-law as Schedule"A".
2. That the Clerk is hereby authorized to execute the agreement on behalf of the
Corporation.
3. This agreement comes into effect on the I"day of January,2024 and shall
continue in force for a one-year period until midnight on the 31" day of
December,2024.
4. That By-Law No.2022-105 is hereby repealed in its entirety.
5. That this by-law shall take effect on the final passing thereof.
By-Law Read a First,Second and Third time,and Passed this 8tn day of
November,2023.
The Corporation of the Township of Oro-Medonte
Mayor,Randy Greenlaw
Clerk,Yvonne Aubichon
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MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE
THIS XX DAY OF November A.D. 2023
BETWEEN:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the"City"
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the"Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25 authorizes the
municipality to establish, maintain and operate a centralized communication system for
emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, S.O. 1997, c.4
provides for the entering into of agreements to provide fire protection services as may be
specified in the agreement to lands and premises that are situated outside the territorial
limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into an Agreement
for the City to provide certain 9-1-1 Central Emergency Reporting Bureau (C.E.R.B.)
services to the Township;
AND WHEREAS Bell Canada has installed the 9-1-1 equipment and the enhanced 9-1-1
system is operational for the City and the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the mutual covenants and conditions herein contracted, the Parties
hereto do mutually covenant and agree as follows:
1. CITY'S RESPONSIBILITIES
The City shall be responsible for the following:
Providing emergency 9-1-1 C.E.R.B. services to the Township including:
a) The 9-1-1 answering bureau (C.E.R.B.) shall be a part of and located in the
City of Orillia Fire Department Communications Centre and they shall
receive and answer all emergency calls from the public and transfer them to
the appropriate police,fire and ambulance services.
b) The basic function of the 9-1-1 answering bureau (C.E.R.B.) shall be the
initial answering of the 9-1-1 calls from the public and transfer of those
emergency calls to the appropriate agency.
c) The City shall be responsible for the management and operation of the
9-1-1 answering bureau(C.E.R.B.), including equipment and personnel.
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d) The City shall operate the 9-1-1 answering bureau (C.E.R.B.)twenty-four
(24) hours a day, seven (7)days a week.
e) The City shall staff the 9-1-1 answering bureau (C.E.R.B.) at a level
appropriate to efficiently handle call lines in a manner suitable for
emergency situations.
f) The City shall be responsible for the efficient operation of the 9-1-1
answering bureau (C.E.R.B.) and the rapid and accurate discharge of the
duties of the 9-1-1 bureau operators and the selection and training of
personnel.
g) The City shall log and retain all 9-1-1 calls in both digital and printed formats
as required. The Township shall have reasonable access to review all
records and may request digital copies of any 9-1-1 records from the 9-1-1
answering bureau (C.E.R.B.)that pertain to the Township.
h) The City shall provide a back-up Central Emergency Reporting Bureau
(C.E.R.B.)to which 9-1-1 calls will be directed in the event that the primary
bureau is unable to accept the calls for any reason.
2. TOWNSHIP'S RESPONSIBILITIES
The Township shall be responsible for the following:
a) The Township agrees that if any Communicator is subpoenaed for Court
as a result of a call that has been dispatched for the Township, or if a
Communicator is required to attend any meetings related to litigation
stemming from any incident response in the Township's dispatch area, the
City will be reimbursed for any reasonable related staffing and out of pocket
costs.
b) The Township shall provide to Bell, in written form, all geographical
information, including street names, addresses and borders within their 9-
1-1 serving area,and shall be responsible for providing Bell with all changes
that may occur in any such geographical area during the term of the
Agreement.
c) The Township agrees to pay to the City$0.561 per capita for 9-1-1 service
based on the population shown in the current Statistics Canada Community
Profile and updated annually during the term of this contract until its expiry
on December 31, 2024.
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3. TERMINATION
This Agreement may be terminated by either party upon 90-days written notice
with fees charged to the end of the month concluding the 90-day notice period.
4. INDEMNIFICATION
The parties agree that each undertakes no duty of care with respect to the other
party, and neither party shall be required to indemnify the other as a result of any
provision of services under this Agreement. Both parties agree that they shall
maintain adequate liability insurance with respect to any claims by any party for
physical or personal damages or negligence, as the case may be, on behalf of
the parties, and their respective agents, officers, employees and assigns.
The Township and the City shall each add the other party as an"additional insured"
on their respective General Liability policies with respect to and arising out of the
operations and responsibilities undertaken by either party to this Agreement.
5. OTHER AGREEMENTS
The Township acknowledges that the City may enter into similar agreements to
this Agreement with other municipalities. As a result of such further agreements
or the increased volume of the calls arising out of this Agreement,either party may
determine that additional equipment or personnel is necessary for the proper
functioning of the C.E.R.B. If either party determines that additional equipment or
personnel is necessary, both parties shall enter into negotiations to determine the
necessity of such additional equipment or personnel. If as a result of negotiations
the parties are unable to agree as to the necessity of additional equipment or
personnel, this Agreement shall be terminated subject to the provisions set out in
Section 3 (Termination)above.
6. ARBITRATION
If any disputes, differences or questions arise between the parties out of this
Agreement,whether during the term of this Agreement or after, each such dispute,
difference or question shall be submitted to and settled by arbitration and the
decision of the Arbitrator appointed to deal with such matters shall be accepted by
the parties. The arbitration in each of the cases mentioned above shall be
conducted by a single arbitrator if the parties hereto agree upon one or otherwise
by an arbitrator appointed by a Judge of the Ontario Superior Court of Justice.
The arbitration shall be conducted in accordance with the provisions of The
Arbitration Act (Ontario) and any statutory amendments thereto for the time
being in effect. It is hereby agreed that it shall be a condition precedent to any
action being instituted by either party hereto against the other or of any liability
in connection therewith that the matter must be first referred to arbitration as
herein provided for disposition.
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7. COMPLIANCE WITH LAWS AND CONFIDENTIALITY
The parties undertake and agree that personal information in records delivered
to it by the other party will be used for the limited purposes of performing their
responsibilities under this Agreement. The parties further acknowledge that
any personal information obtained from the other party for the Agreement will
be protected under the terms of their privacy policies and applicable privacy
legislation.
8. AGREEMENT BINDING
This Agreement shall be binding upon and ensure to the benefit of the parties
hereto, and their respective heirs, executors, administrators, successors and
assigns.
9. SEVERABILITY
If any covenant, provision, or term of this Agreement should be at any time be
held by any competent tribunal to be void or unenforceable, then the
Agreement shall not fail but the covenant, provision or term shall be deemed
to be severable from the remainder of this Agreement which shall remain in full
force and effect.
10. HEADINGS
The section headings are for purposes of convenience only and shall not be
deemed to constitute a part of this Agreement or to affect the meaning or
interpretation of this Agreement in any way.
11. TECHNOLOGICAL CHANGE
The Township agrees and acknowledges that in the event that technology required
to provide Dispatching Services changes significantly from what is contemplated
under this Agreement,the City may require an amendment to this Agreement,which
amendment may include, without limiting the generality of the foregoing, an
amendment to the City's responsibilities, the Township's responsibilities, or to the
fees set out in the Township's responsibilities. If the Township does not agree to
execute such an amendment, the City may terminate this Agreement upon one-
hundred twenty(120)days written notice to the Township.
12. FORCE MAJEURE
Neither party shall be liable for damages caused by delay or failure to perform
its obligations under this Agreement where such delay or failure is caused by
an event beyond its reasonable control. The parties agree that an event shall
not be considered beyond one's reasonable control if a reasonable business
person applying due diligence in the same or similar circumstances under the
same or similar obligations as those contained in the Agreement would have
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put in place contingency plans to either materially mitigate or negate the effects
of such event. If a party seeks to excuse itself from its obligations under this
Agreement due to a force majeure event,that party shall immediately notify the
other party of the delay or non-performance, the reason for such delay and the
anticipated period of delay or non-performance.
13. NOTICE
Any notice required pursuant to this Agreement shall be in writing and delivered
personally, by Fax, email, or sent by registered mail (with proper postage) to
the following addresses:
City of Orillia Fire Township of Oro-Medonte
Department 500 Gill Street 1487 Line 7 South
Orillia, ON L3V 4L1 Oro-Medonte, ON LOL 2E0
Attention: Fire Chief Attention: Fire Chief
or to such other addresses either of the parties may indicate in writing to the
other. Any notice given in accordance with this shall be deemed to have been
received upon delivery, if delivered personal, at the time of transmission if sent
by fax or email, or five (5)days after posting if sent by regular mail.
14. ENTIRE AGREEMENT
Except as otherwise stated herein, this Agreement constitutes the entire
agreement of the parties, it supersedes any previous Agreement whether
written or verbal.
15. APPLICABLE LAW
This Agreement shall be construed and enforced in accordance with the laws
of Ontario and the laws of Canada applicable herein.
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This agreement comes into effect on the 1 st day of January 2024 and shall continue
in force for a two-year period until midnight on the 31"day of December 2024.
Dated at the City of Orillia this XX day of November 2023.
THE CORPORATION OF THE CITY OF ORILLIA
FIRE CHIEF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
FIRE CHIEF
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The Corporation of the Township of Oro-Medonte
By-Law No. 2023-096
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, November 8, 2023
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
November 8, 2023, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time,and Passed this 8th day of
November, 2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
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