10 09 2024 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
Township o
VIez&nZe� Wednesday, October 9, 2024
Proud Heritqqe,Exciting Future 3:00 p.m. - Open Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged by emailing
agendacomment(aD_oro-medonte.ca or registering to provide Open Forum comments
at the "Request for Participation Form" link below.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
Page 1 of 156
Council Meeting Agenda - October 09, 2024
today as the home for diverse Indigenous Peoples including the historic
M6tis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
To be dealt with at Item #19.
5. Minutes of Council and Committees:
6 - 14 a) Minutes of Council meeting held on Wednesday, September 25, 2024.
09 25 2024 Council Minutes
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
15 - 26 a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Speed Limits
in School Zones.
Deputation Form
Deputation
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
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Council Meeting Agenda - October 09, 2024
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
27 - 36 a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financial
Contributions — External Organizations Policy.
CS2024-22
CS2024-22 Appendix A
12. Reports of Municipal Officers for Information Only:
37 - 39 a) FES2024-05, Ralph Dominelli, Executive Staff Officer/Fire Chief re:
Emergency Purchase of Extrication Tools - Revised.
FES2024-05
40 - 105 b) CS2024-21, Vanessa Cooper, Social Media Coordinator/ Corporate
Executive Assistant re: Corporate Projects Status Update — May - August
2024.
CS2024-21
CS2024-21 Appendix A
106 - 108 c) CS2024-23, Donna Hewitt, Director, Corporate Services re: 2024
Development Charges By-law Process Update.
CS2024-23
109 d) Memorandum correspondence dated October 9, 2024 from Karla Musso-
Garcia, Manager, Operations re: By-law 2024-105-By-Law to Require the
Issuance of a Permit for Over-Dimensional Loads [Refer to Item 18a)].
Memorandum
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
110 b) Deputy Mayor Peter Lavoie re: Zone 1 - Water Integration Legal Cost
Attribution.
Water Integration Legal Cost Attribution
14. Announcements:
15. Consent Agenda:
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Council Meeting Agenda - October 09, 2024
111 - 135 a) Correspondence from Severn Sound Environmental Association (SSEA) re:
SSEA Board Minutes, Highlights, Q2 Quarterly Report, SSSPA Meeting
Minutes.
Staff Recommendation: Receive for Information Only.
Q1 SSEA Board Meeting Minutes 20240425
Q1 SSSPA Meeting Minutes 20240425
Special Board Meeting Minutes 20240624
Q2 Board Meeting Highlights 20240906
Q2 SSEA 2024 Quarterly Report final
136 - 140 b) Minutes of Barrie Public Library Board meeting held on Thursday, June 27,
2024.
Staff Recommendation: Receive for Information Only.
BPLB
16. Communications/Petitions:
141 - 142 a) Correspondence dated September 30, 2024 from John Ewart, Ewart
O'Dwyer, Integrity Commissioner (I.C.) re: Complaint Pursuant to the Code of
Conduct.
Ewart O'Dwyer
143 - 153 b) Correspondence dated September 16, 2024 from Oro-Medonte Property
Owners' Association re: the Zone 1 Water Connection Fee.
Petition - Zone 1 Water
17. Notice of Motions:
None.
18. By-Laws:
154 - 155 a) 2024-105: Being a "By-Law to Require the Issuance of a Permit for Over
Dimensional Loads" and to repeal By-Law 2009-009.
2024-105
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Brent Spagnol, Director, Development Services, re: Litigation affecting the
municipality; Solicitor-client privilege (Short Term Rentals (STR's)).
d) Yvonne Aubichon, Clerk re: Acquisition/disposition of Land (Request to
Purchase Road Allowance Parts 2 & 3 between Lots 10 & 11, Con 7 (57
Mount St. Louis Road)).
e) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to
Purchase Old Coldwater Road and Dunlop Bridge abutting lands described
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Council Meeting Agenda - October 09, 2024
as PT E1/2 LTS 2 & 3 CON 14 Oro-Medonte Being PT 1 PL 51R37556
Township of Oro-Medonte).
20. Confirmation By-Law:
156 a) 2024-106: Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, October 9, 2024.
2024-106
21. Adjournment:
a) Motion to Adjourn.
Page 5 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
�Wa2k—s,� The Township of Oro-Medonte
Council Meeting Minutes
Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, September 25, 2024 3:04 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk;
Present: Brent Spagnol, Director, Development Services; Ralph Dominelli,
Executive Staff Officer/Fire Chief; George Vadeboncoeur, Manager,
Planning, Special Projects; Christy Scheffel, Deputy Treasurer, Manager
of Accounting, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
Page 1 of 9
Page 6 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240925-1
Moved by Schell, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, September 25, 2024
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items: T 46
To be dealt with under Item 19.
5. Minutes of Council and Committees:
a) Minutes of Special Joint Accessibility Advisory Committee meeting held on Thursday,
September 5, 2024.
b) Minutes of Council meeting held on Wednesday, September 11 , 2024.
Motion No. C240925-2
Moved by Young, Seconded by Clark
Be it resolved that the
a) Minutes of Special Joint Accessibility Advisory Committee meeting held on Thursday,
September 5, 2024
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, September 11 , 2024
be received and adopted as printed and circulated.
Carried.
Page 2 of 9
Page 7 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
Page 3 of 9
Page 8 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
11.Reports of Municipal Officers for Action:
a) OCS2024-30, Mark Prutchick, Technologist Supervisor, Operations re: Award of RFQ-
OCS2023-09 — 1 year extension for 2024-2025 - Supply, delivery, mixing and stacking of
screened winter sand.
Motion No. C240925-3
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1 . That OCS2024-30, Mark Prutchick, Technologist Supervisor, Operations re: Award of
RFQOCS2023-09 — 1 year extension for 2024-2025, supply, delivery, mixing and
stacking of screened winter sand be received and adopted.
2. That RFQ Contract OCS2023-09 supply, delivery, mixing and stacking of screened winter
sand awarded to Duivenvoorden Haulage, be extended for the 2024/2025 winter season
commencing October 15, 2024, for the unit pricing as follows:
o Small Crescent $14.75 / tonne plus HST;
o South Pit $13.25 / tonne plus HST;
o North Pit $15.25 / tonne plus HST;
o North Yard $15.60 / tonne plus HST.
3. That the Township continue to participate with the Georgian Bay Purchasing Cooperative
for the purchase of Bulk Highway Road Salt at a rate of $68.98 per tonne and Bulk
Highway Treated Salt at a rate of $97.63 per tonne for the 2024 and 2025 winter season.
4. That the Manager, Operations be authorized to execute the appropriate agreements on
behalf of the Township.
� Carried.
b) Brent Spagnol, Director, Development Services, memorandum correspondence dated
September 25, 2024 re: By-law 2024-98-Cannabis Production and Processing Facilities
(Medical Saints) [Refer to Item 18a)].
Motion No. C240925-4
Moved by Bard, Seconded by Schell
Be it resolved
1 . That the memorandum correspondence dated September 25, 2024 from Brent Spagnol,
Director, Development Services, re: By-law 2024-98-Cannabis Production and
Processing Facilities (Medical Saints) be received.
2. That By-Law 2024-098, per the Ontario Land Tribunal Order OLT-22-002249, be brought
forward under Item 18a).
Carried.
Page 4 of 9
Page 9 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
c) CS2024-019, Yvonne Aubichon, Clerk re: Proposed Land Inventory Project.
Motion No. C240925-5
Moved by Clark, Seconded by Young
Be it resolved
1 . That CS2024-019, Yvonne Aubichon, Clerk re: Proposed Land Inventory Project be
received and adopted.
2. That Council approve the continuation of the Land Inventory Project as outlined in
CS2024-019.
3. That staff proceed as outlined in CS2024-019.
Carried.
12.Reports of Municipal Officers for Information Only:
a) F12024-13, Dee Kitchener, Finance and Procurement Analyst re: Georgian Bay Area
Public Purchasing Collaborative (GBAPPC) Reverse Trade Show Information Report.
Motion No. C240925-6
Moved by Hutcheson, Seconded by Bard
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) F12024-13, Dee Kitchener, Finance and Procurement Analyst re: Georgian Bay Area
Public Purchasing Collaborative (GBAPPC) Reverse Trade Show Information Report.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided Updates: Mayor Greenlaw, Deputy Mayor
Lavoie, Councillors Bard and Schell
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Deputy
Mayor Lavoie.
Page 5 of 9
Page 10 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
15.Consent Agenda:
a) Correspondence from Orillia Public Library Board re: September 18, 2024 Board
Package.
Staff Recommendation: To Be Received for Information Only.
Motion No. C240925-7
Moved by Lavoie, Seconded by Schell
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence from Orillia Public Library Board re: September 18, 2024 Board
Package.
Received.
Carried.
16.Communications/Petitions:
a) Correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson, Simcoe
County District School Board (SCDSB) re: Collaborative Efforts for Safer School Zones.
Motion No. C240925-8
Moved by Bard, Seconded by Hutcheson
Be it resolved
1 . That the correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson,
Simcoe County District School Board (SCDSB) re: Collaborative Efforts for Safer School
Zones be received and that staff follow up with SCDSB.
2. And Further that the matter be referred to the Traffic Safety Advisory Committee.
Carried.
17.Notice of Motions:
None.
Page 6 of 9
Page 11 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
18.By-Laws:
a) 2024-098: A By-law to Amend Zoning By-law 97-95, as amended (Cannabis Production
and Processing Facilities).
Motion No. C240925-9
Moved by Clark, Seconded by Young
Be it resolved that By-Law No. 2024-098
a) 2024-098: A By-law to Amend Zoning By-law 97-95, as amended (Cannabis Production
and Processing Facilities)
be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C240925-10 V%
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 3 45 p.m. to discuss
• Litigation affecting the municipality; Solicitor-client privilege (Official Plan Appeal - UCCI
Lands);
• Acquisition/disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)).
Carried.
b) Motion to Rise and Report.
Motion No. C240925-11
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now Rise at 4:41 p.m. and Report on the Closed Session Items 19
c) George Vadeboncoeur, Manager, Planning, Special Projects re: Litigation affecting the
municipality; Solicitor-client privilege (Official Plan Appeal - UCCI Lands);
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of Decommissioned Fire
Hall - 375 Line 11 South (Hawkestone)).
Carried.
Page 7 of 9
Page 12 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
c) George Vadeboncoeur, Manager, Planning, Special Projects re: Litigation affecting the
municipality, Solicitor-client privilege (Official Plan Appeal - UCCI Lands).
The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne
Aubichon, Clerk; Brent Spagnol, Director, Development Services; George Vadeboncoeur,
Manager, Planning, Special Projects; Jennifer Biggar, Russell Christie LLP.
Motion No. C240925-12
Moved by Clark, Seconded by Lavoie
Be it resolved
1 . That Confidential Report No. DS2024-114, George Vadeboncoeur, Manager, Planning,
Special Projects and confidential verbal information presented by Jennifer Biggar, Russell
Christie LLP re: Litigation affecting the municipality, Solicitor-client privilege (Official Plan
Appeal - UCCI Lands) be received and adopted.
2. That staff proceed as directed regarding Ontario Land Tribunal Case No: OLT-24-
000455, UCCI Consolidated Companies.
Carried.
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of Decommissioned
Fire Hall - 375 Line 11 South (Hawkestone)).
The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne
Aubichon, Clerk; Brent Spagnol, Director, Development Services; Ralph Dominelli, Executive
Staff Officer/Fire Chief.
Motion No. C240925-13
Moved by Young, Seconded by Clark
Be it resolved
1 . That the confidential verbal information presented by Yvonne Aubichon, Clerk re:
Acquisition/Disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)) be received.
2. That staff proceed as directed by Council.
Carried.
Page 8 of 9
Page 13 of 156
5.a) Minutes of Council meeting held on Wednesday, September 25, 2024.
Council Meeting Minutes — Wednesday, September 25, 2024.
20.Confirmation By-Law:
a) 2024-099: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 25, 2024.
Motion No. C240925-14
Moved by Hutcheson, Seconded by Young
Be it resolved that By-Law No. 2024-099: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 25, 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240925-15 t*%h
Moved by Schell, Seconded by Bard
Be it resolved that we do now adjourn at 4:43 p.m.
Carried.
1
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 9 of 9
Page 14 of 156
8.a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Spe...
From: noreiIyCcDoro-medonte.ca <noreply a.oro-medonte.ca>
Sent: Thursday, September 26, 2024 9:40 AM
To: Participation <participationaoro-medonte.ca>
Subject: Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: ED8D64AC-59E9-427C-BCE2-70FF779Fll6F
Numeric Response ID: 1181243
Response GUID: 37C9DE6A-8E4E-41 C1-B33C-1 EBOC918CBE2
Survey Start Date: Thursday, 26 September 2024 09,30*56
Survey Completed Date: Thursday, 26 September 2024 09*39*11
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
09/10/2024
regarding agenda item number
e.g. 11 a
11
I will be participating
on behalf of a group/organization
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom
link.
In-Person
please state name
Page 15 of 156
8.a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Spe...
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Jane Voorheis. Friends of the Future
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Jane Voorheis
Address
Email
Phone
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
Lowering Speed Limits in School Zones: A Crucial Step for Oro-Medonte's Safety and Well-being
With the excellent recent report by your staff- Karla Musso Garcia on the implementation of more
community safety zones in our township presented to you on August 14, as well as the recent letter to
council from the SCDSB regarding improving safety in front of schools, I believe that all members of
council now have the perfect opportunity to address the pressing issue that affects the safety of our
children—speeding in school zones. I am here today to ask council members to revisit the speed
limits in front of schools on our township roads and help advocate to lower the speed limit in school
zones in the County of Simcoe.
I will be providing a:
PowerPoint Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
A request to decrease the speed zones in front of all 6 of our public schools in Oro-Medonte, as well
as 'calming measures' to notify drivers.
Page 16 of 156
8.a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Spe...
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
Yes
Who were you in contact with?
David Clark
Reason why this deputation/presentation is important to Council and to the municipality:
The safety of our children arriving and departing schools in our township is a priority for all citizens.
I Acknowledge I have read and completed the required information
Page 17 of 156
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Page 26 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia(W
...
Township of
ffe&wte
Staff Report Proud Heritage, Exciting Future
To: Council
From: Donna Hewitt, Director Corporate Services
Meeting Date: October 9, 2024
Report No.: CS2024-22
Subject: Financial Contributions — External Organizations Policy
Type: Requires Action
Motion No.:
Recommendation
Be it resolved that:
1. Report CS2024-22 Financial Contribution — External Organizations Policy be
received and adopted;
2. That draft POL-FIN-12 be adopted as presented;
3. And that Policy POL-FIN-12 be posted to the Township's website and shared
with relevant external organizations.
Background
The Township of Oro-Medonte delivers a wide variety of services to its residents and
businesses. Some of these services are delivered by staff employed by the
Corporation, others are delivered by contracted 3rd parties, others with the support of
volunteers and still other by external non-profit or not-for-profit organizations with
mandates aligned to that of the Corporation.
Some services are required by legislation to be delivered within the Municipality as an
example this would include core functions of Conservation Authorities. Other services
are provided at the Township's discretion either through specific service level
agreement or at arm's length. How that delivery occurs remains the discretion of the
Municipality.
Corporate Services October 9, 2024
Report No. CS2024-22 Page 1 of 3
Page 27 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
The Township currently operates within a two-year budget and planning cycle. Draft
budgets are a presented to Council for consideration and approval every two years with
budget recalibration presented to Council for adoption in the second year of the two-
year cycle.
During the 2024 recalibration process, through Council's due diligence process and a
desire for transparency, a series of questions were posed regarding the delivery of non-
legislated services by third party non-profit or not-for-profit organizations. These
questions triggered additional information requests and submissions post the budget
approval process. In an effort to streamline the documentation, review and subsequent
adoption of the annual budget, staff have developed an application process and policy
specific to these situations which would better enable Council to review the cost/benefit
of these services and determine any other structures such as agreements etc. that it
may deem appropriate.
Analysis
In the development of this policy, staff reviewed the Township's grants' policy,
researched other municipalities' policies and also considered the application processes
and requirements for upper tier contribution/grant processes.
Staff also consulted with organizations who currently would be directly impacted by the
passing of this policy and establishment of this process.
The draft policy— POL-FIN-12 is appended to this report (Appendix A: Draft Financial
Contributions — External Organizations Policy) and consists of four sections, with the
process and eligibility included as section 4.
This proposed policy would apply to those non-profit or not-for profit organizations who
deliver non-legislated services as an extension of existing services delivered by the
Township where alignment with Council endorsed Strategic and/or Master Plans can be
demonstrated.
The required documentation includes:
- Previous fiscal year end financial statements prepared in accordance with
relevant legislation;
- Statement of proposed services to be delivered with anticipated outcomes for the
upcoming year;
- If funding had been received in the current year, a summary of results against
forecasted outcomes;
- Copies of corporate by-laws, articles of incorporation, terms of reference as
applicate;
- Application signed by an individual with signing authority affirming that the
information provided is accurate and that the organization is compliant with
relevant applicable legislation.
Corporate Services October 9, 2024
Report No. CS2024-22 Page 2 of 3
Page 28 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
The deadline for submission is proposed as September 111 of the year in preparation for
budget deliberations for the following year.
Financial/Legal Implications/ Risk Management
Council has a fiduciary responsibility for the Corporation and to ensure the effective
management of Township resources. The attached draft policy is structured to assist
Council with this responsibility. There is no direct financial implication though
implementation may assist with risk management.
Policies/Legislation
NA
Corporate Strategic Priorities
Financial Sustainability
Community Engagement
Consultations
Chief Administrative Officer
Deputy Treasurer/Manager of Accounting
Director, Development Services
Economic Development Officer
Website Coordinator
Attachments
Appendix A: Draft Financial Contributions — External Organizations Policy - POL-FIN-12
Conclusion
The proposed policy brings clarity to requirements and deadlines for external
organizations who deliver non-legislated, discretionary services aligned with Township
service delivery. The implementation of such a policy will streamline the entire review
and approval/decline efforts while providing time and opportunity for Council to conduct
their due diligence. It also provides transparency to the community with regard to these
contributions and expected outcomes of Municipal investment.
Respectfully submitted,
Donna Hewitt, Director Corporate Services September 27, 2024
Approvals: Date of Approval
Shawn Binns, CAO October 3, 2024
Corporate Services October 9, 2024
Report No. CS2024-22 Page 3 of 3
Page 29 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
Township of
Policy Proud Heritage, Exciting Future
Department/Section: Finance Policy # POL-FINA 2
Subject: Financial Contributions - External Organizations
Enacted by Council: October 9, 2024 Motion #:
Updated: Motion #:
1. Purpose
The Township of Oro-Medonte delivers a variety of services to its residents and businesses.
Many of these services are delivered on an ongoing basis with internal resources. Some of
these services are legislated by upper tiers of government, others are discretionary in nature. To
realize efficiencies while capitalizing on expertise, the Township may choose to partner with
external non-profit or not-for-profit organizations who share both geographic responsibility and
service mandates. These organizations who deliver these service independently from, but
aligned to the Township, look to the Municipality for a financial contribution for the delivery of
these services on behalf of Township residents and businesses as part of the municipal
budgeting process.
The Township has a responsibility to ensure that delivery entrusted to third party organizations is
managed and monitored in a fashion that ensure its financial investment and interests and is
done so in an open, transparent and consistent fashion which enables accountability in realizing
benefits. This policy directly aligns to the Township's Strategic Plan and specifically the Financial
Sustainability priority.
2. Scope
p
This policy applies to all registered third-party non-profit or not-for-profit organizations who
deliver non-legislated services to or on behalf of Township residents or businesses as an
extension of existing Township service delivery where the Township is requested to appoint a
representative (Council member or staff) to serve on a Board of Directors and/or Standing
Committee on behalf of the municipality and alignment with current Township Strategic and
Master Plans is demonstrated.
This policy does not apply to the Township's Community Hall Boards.
Finance October 9, 2024
POL-FIN-12 Page 1 of 7
Page 30 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
Township of
Policy Proud Heritage, Exciting Future
3. Definitions
Application means the form entitled "Application for Financial Contribution" (Appendix A).
Application Process means the electronic submission of the required documents and
completed application form to the Township's Clerk by the noted deadline.
Council means the Council of the Corporation of the Township of Oro-Medonte.
Financial Contribution means annual financial support provided by the Township to the
organization for the delivery of a specifically defined set of non-legislated services to/on behalf of
Township residents and/or businesses.
Fiscal Year means the 12-month period used by an organization as its accounting period.
Good Standing means having all necessary documentation and records in place in accordance
with relevant legislation.
ONCA means Ontario's Not-for-Profit Corporations Act, 2010.
Organization means a registered non-profit or not-for-profit organization that provides non-
legislated services that directly align with the services provided by the Township as noted within
either a current Township strategic or master plan.
Supporting Documentation means copies of the documents listed in this policy and are meant
to accompany the Application Form.
Township means the Corporation of the Township of Oro-Medonte.
4. Policy
Eligibility:
Applicants must be registered as non-profit or not-for-profit organizations whose service delivery
area includes all or part of the Township of Oro-Medonte.
Applicants, as identified in their corporate by-laws and/or terms of reference request
representation by an appointed representative (Council member or staff) on either their Board of
Directors and/or a Standing Committee.
Finance October 9, 2024
POL-FIN-12 Page 2 of 7
Page 31 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
Township of
Policy Proud Heritage, Exciting Future
Applicants must deliver non-legislated services.
Applicants must be able to demonstrate alignment of services to be provided with current
Township Strategic or Master Plans and priorities along with demonstrated benefits and
measured outcomes of the services to Township residents, business and visitors.
Applicants must demonstrate how duplication of service delivery is avoided should others deliver
similar services.
Financial contributions are only available for delivery of future services.
Ineligibility:
Programs delivered by an organization that the Township is required to provide/fund as a result
of provincial or federal legislation is not subject to this policy.
Applications to finance an organization's deficits or financial shortfalls.
Applications that do not adequately demonstrate what service is/will be provided to Oro-Medonte
residents and/or businesses.
Terms and Conditions
• The applicant organization, within the current year, must spend Township funding on the sole
purpose for which it granted.
• The recipient shall repay the whole or any part of the Township's funding contribution, as
determined by the Township, if the recipient:
- Ceases operations;
- Ceases to operate as a non-profit or not for profit organization;
- Has knowingly provided false information in its application;
- Uses funds for purposes not approved by Council; or
- Breaches any of these terms and conditions.
• Funding will not be provided for accumulated deficits or funding shortfalls of any organization.
• The term of funding shall be limited to one year unless Council has endorsed a multi-year
commitment.
• Renewals are not automatic.
Finance October 9, 2024
POL-FIN-12 Page 3 of 7
Page 32 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
Township of
Policy Proud Heritage, Exciting Future
Application Process:
Completed application forms and supporting documentation are to be submitted to the Clerk's
office by September 1st of each calendar year. Applications and documentation received after the
deadline may be rejected immediately.
Application forms and policy are available on the Township's website or directly from the
Township. The Application Form is attached to this policy as Appendix A and includes a signed
acknowledgement of being in Good Standing with all relevant legislation such as ONCA.
Supporting documentation must include:
• the organization's current Strategic Plan;
• details of services/activities/outcomes provided on behalf of the Township's residents
and/or businesses for the previous year (if financial support was provided);
• details of proposed services/activities/anticipated outcomes for the coming year in support
of funding request;
• the organization's financial statements for the previous fiscal year as approved by the
organization's Board of Directors and;
• Articles of Incorporation & current By-laws/Terms of Reference.
Upon receipt by the Clerk's office, application forms and documentation will be forwarded to the
appropriate Township department for confirmation of completeness and clarity. Should the form
and documentation be incomplete or unclear, the appropriate Township department staff will
advise the applicant. Depending upon the issue, applicants may be permitted and/or requested
to augment/modify their submissions. Incomplete or unclear applications and presentations may
be rejected.
Completed forms and documentation will be considered in the preparation of the next operating
budget.
Applicants, whose financial contribution request is >$10,000.00 will be invited to present the
results of the previous years' service delivery, the proposed service delivery for the upcoming
year, their financial position and address any questions from Council during a scheduled Council
meeting. Council meetings may be livestreamed for public viewing and transparency.
It should be noted that all materials submitted may form part of a public Council agenda and/or
form part of the public record.
Additional terms and conditions may be established by Council at the time of adopting the
Township's operating budget. Written confirmation of approval and any additional terms and
conditions will be provided by the Township following operating budget approval.
Finance October 9, 2024
POL-FIN-12 Page 4 of 7
Page 33 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
`�� ��
Toumship of
Policy Proud Heritage, Exciting Future
The Township withholds the right to deny funding regardless of eligibility.
Finance October 9, 2024
POL-FIN-12 Page 5 of 7
Page 34 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
Township of
Policy Proud Heritage, Exciting Future
Appendix A
(Fillable Form To Be Created With Content)
Application for Financial Contribution
(Please note that all applications and attachments may form part of a public Council Meeting agenda; Council
presentations will be required for any requests >$10,000)
Part 1: Organization Name & Contact Information
Organization Name
Mailing Address
Key Contact
Board Chair
Email
Telephone
Part 2: Organization General Information
Type of Organization (Non-Profit Corporation; Not-for Profit Corporation; Registered Charity;
Other - specify)
Geographical Area Served
Date Incorporated/Formed
Purpose/Mandate
Do other organizations provide/offer similar services to the Township of Oro-Medonte? Y/N;
If yes, please identify the organizations.
Is this a joint application? Y/N;
If no, how do you avoid duplication of service delivery and financial requests of the
Township?
Part 3: Financial Request
Did you request support in 2024 —Y/N
What Department/Division do you work with to deliver services?
What is your request for 2025?
What services/activities will you be providing the Township during 2025 (non-legislated)? Please
quantify your proposed activities/objectives, explain the anticipated outcomes and demonstrate
how these proposed activities align with and/or further endorsed Township Master Plans or the
Corporate Strategic Plan.
What is your request for 2026?
What services/activities will you be providing the Township during 2026 (non-legislated)? Please
quantify your proposed activities/objectives and explain the anticipated outcomes and
Finance October 9, 2024
POL-FIN-12 Page 6 of 7
Page 35 of 156
11 .a) CS2024-22, Donna Hewitt, Director, Corporate Services re: Financia...
Township of
Policy Proud Heritage, Exciting Future
demonstrate how these proposed activities align with and/or further endorsed Township Master
Plans or the Corporate Strategic Plan..
Part 4: Required Attachments:
1. Current Strategic Plan
2. Services/activities provided for/on behalf of the Township residents and/or businesses for
previous year if financial contribution was received (deliverables/results against
objectives). Please provide examples as appropriate.
3. Prior fiscal year's financial statements (statements must be in compliance with applicable
legislation - Ontario's Not-for-Profit Corporations Act, 2010 etc.)
4. Articles of Incorporation & Current By-laws (if applicable)
Part 5: Signature of Authorized Official(s)
I certify that the information contained in this application and in supporting documentation is
correct and in compliance with applicable legislation.
Date
Name
Position
7%
Finance October 9, 2024
POL-FIN-12 Page 7 of 7
Page 36 of 156
12.a) FES2024-05, Ralph Dominelli, Executive Staff Officer/Fire Chief re...
Township of We
Staff Report Proud Heritage, Exciting Future
To: Council
From: Ralph Dominelli, Executive Staff Officer/Fire Chief
Meeting Date: October 9, 2024
Report No.: FES2024-05
Subject: Emergency Purchase of Extrication Tools
Type: For Information Only
Motion No.:
Recommendation
That Report FES2024-05 be received for information.
Background
Council, pursuant to the By-law to Establish and Regulate a Fire Department, authorizes
Oro-Medonte Fire & Emergency Services (OMFES) to provide services for Motor Vehicle
Collisions (MVC) and Extrication. Specialized equipment and tools are required to
conduct these services. These specialized sets of tools consist of a hydraulically operated
spreader, cutter, and ram. Each tool conducts specific functions in an emergency situation
when extricating a person(s) from a vehicle or machinery and specifically, are used to
make access to trapped patients and/or manipulate obstacles that are preventing their
removal. OMFES has three sets of battery-operated extrication tools and two sets of 20+
year old gasoline-driven extrication tools. The extrication equipment is strategically
located throughout Oro-Medonte's five fire stations, to provide timely and efficient
services to the residents and visitors of Oro-Medonte. Recently, the TNT extrication
cutters housed on Rescue 3 at Station 3 (Headquarters) had a failure and were taken out
of service.
Fire and Emergency Services October 9, 2024
Report No. FES2024-05 Page 1 of 3
Page 37 of 156
12.a) FES2024-05, Ralph Dominelli, Executive Staff Officer/Fire Chief re...
Analysis
OMFES responded to 118 MVCs in 2023 and 84 so far in 2024. The recent failure of the
TNT extrication cutters has left one of the two heavy rescue trucks in the municipality
without the ability to perform one of our primary functions of extrication. The missing
cutters directly impact the overall service delivery/safety available to our residents and
visitors as they travel to and through our area. The tools in question are relied on to deal
with emergency incidents throughout the west side of the municipality.
A cost/service analysis was completed on repairing the damaged cutters. Staff did receive
a repair quote ranging from $8,000415,000 depending on the issue, combined with a
minimal repair quote of $1,500 on the broken cutters. In addition to the out-of-service
cutters, there were several other issues that needed to be addressed. Many of the
hydraulic lines that are connected to the cutters and other extrication tools are leaking
and need to be repaired or replaced. The biggest issue with this set of extrication tools is
the onboard generator located on Rescue 3 that drives these tools has stopped
working. Additionally, this set of extrication tools is over 20 years old, taking them well
past their service life and moreover, have fallen off the technology curve. For these
reasons, staff advanced their replacement with a set of battery-operated tools that meet
today's demands. Staff are informing Council of the purchase in accordance with the
Township's purchasing By-law.
Financial/Legal Implications/ Risk Management
Pursuant to By-Law 2004-112, Purchasing and Tendering Procedures, an emergency
means an event which occurs that requires immediate repair or replacement of
equipment, services, or facilities in order to maintain a required public service or to
prevent danger of life, limb, or property.
The cost to replace the extrication tools was $56, 683. The replacement of the tools was
not included in the approved capital budget and will be funded from the Township's
reserves.
Policies/Legislation
By-Law 2004-112, Purchasing and Tendering Procedures states:
The Department Head shall obtain the approval of the CAO when making procurements
in an emergency situation. Any purchase of goods and/or services incurred in the event
of an emergency shall be reported to Council at it's next meeting.
Corporate Strategic Priorities
Financial Sustainability
Community Safety
Strengthen Operational Capacity
Fire and Emergency Services October 9, 2024
Report No. FES2024-05 Page 2 of 3
Page 38 of 156
12.a) FES2024-05, Ralph Dominelli, Executive Staff Officer/Fire Chief re...
Consultations
Deputy Treasurer/Manager of Accounting
Finance & Procurement Analyst
Chief Administrative Officer
Conclusion
The TNT extrication tools and the generator that operates the tools have come to the end
of their life cycle. The cost to replace these extrication tools with the latest battery-
operated technology outweighed the cost to repair the tools. Given the life safety
requirements to replace the equipment, OMFES has advanced the purchase under the
provisions of the Township's Purchasing Bylaw at an unbudgeted cost $56, 683 which
will be funded by Township reserves.
Respectfully submitted,
Ralph Dominelli, Executive Staff Officer/Fire Chief Sept. 27, 2024
Approvals: Date of Approval
Shawn Binns, CAO October 3, 2024
Fire and Emergency Services October 9, 2024
Report No. FES2024-05 Page 3 of 3
Page 39 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
Meeting Date: October 9, 2024.
Report No.: CS2024-21
Subject: Corporate Projects Status Update — May - August 2024
Type: For Information Only
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2024-21 be received.
Background
As requested by Council and identified in Report CSI 2013-05, Township staff
commenced reporting on Corporate Project Implementation in October 2013. This
report provides Council with snapshot details of both capital project implementation as
well as other projects of significance to the municipality.
As identified at the June 22, 2016, meeting of Council, the structure has been reduced
to show a one-year rolling report, with the history retained on the website within
previous Corporate Projects Status Update reports.
Attached as Appendix A is the May - August 2024 Corporate Project report.
Corporate Services October 9, 2024
Report No. CS2024-21 Page 1 of 2
Page 40 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
Analysis
Not applicable
Financial/Legal Implications/ Risk Management
Not applicable
Policies/Legislation
Not applicable
Corporate Strategic Goals
• Financial Sustainability
• Employment Lands
• Community Safety
• Well-planned Development
Consultations
Senior Management Team
Project Managers
Attachments
Appendix A: Corporate Project Tracking — May - August 2024
Conclusion
That the update on corporate projects be received for information
Respectfully submitted,
Vanessa Cooper
Social Media Coordinator/ Corporate Executive Assistant
Approvals: Date of Approval
Donna Hewitt, Director Corporate Services October 1, 2024
Shawn Binns, CAO October 3, 2024
Page 41 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
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12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
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46 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
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a) a.+ = � O O mo L LO U) O a) Z N Q) 4) Q) _ ~-- N Q) N OC C U)
a) E a) s c� o a) co cl y.+ -a C c c � � L N c c c n o
U L Z (n L) U > a) a) c� C O m m O a) Q a) m C6 m 02 y.+ u
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C O O -6 CO U L U Q-0 Q•� U U O U f� O a) U U U O i 0
c dos a o0 O � � Q m ¢ = w m o o o o ei
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Page 64 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
a� C � c
O n L c
O L U Q
0 . i 0 Q O � � _ CU
N 0- O m E E
C � � O �U) O ". • - U) c a) U) O
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o m oa � � a) U, ,— o2 � N � o3 a� a� > �
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N m Qm � 5 -FU0 o � � oLa � a � cCn -0voi L) Q
O d = m C L Cn
c � ? (I (n � .� L � 0- � o (nCD= r- 0 > O � mom
0 = O U C (n O O C �- .� N L C O O +� t� C 0 - c6 N
V 0) E O O �+ �+ O O (n C } U) O O O 'i Q O +� O �
> E c � U) 0 � L � m Q� U o CD L = >, E a � � o - UV C
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CO CO
M 04
N CD N CD CO N � CO
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W VJ Y V / W V / W
a M
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= Q. E L (O x L �.+ L
O Q3 OL 3 m 0y0+ O
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Page 65 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
L
Q L -0 Q
U)_ m L L 0 - a)
_ >�♦ _ 2(n O
•> •� L V) L W L > C Q N a) O
L 'L O
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a) >
O > > O > O a) U �j a) a) - N > U O
A, L C1 U) a) U) -0 Co a) `G a) .0 Ate, (6 a L U fn
M Cu m LD
O
a) O U 0
O O 4/ U) CI
a) cmN E C E E
c0C a) UJE: EoOE E' m > > � � L C: (n � O ='
U [o a) c 0 (n m C� � I L N � � �_ C � � � L > m a)
ii � w maw 1) -a — � � � Q. '> � Oa 0a) a) a) � m ai000 00
CL o01
a) ai C0) a) UU ai c'o � 0) o ui 0 � v = � o c c c c c c c
0 0 U ww o 'er L EY c �
0 Co m o o C2. aa) E o � � � o � � ._ rn 0 U U c� c� c� U c)
L L Q- L O > 0 0 0 0 = 3 U) L O O 5 O O O O O O O O O
~ 0--: � � � � � Q � UN U > U v) = � NOO .Nt..) ZZoO � ZZZZZZZZZ
C7 M COlie N lie C7
N It N CAN � NMN 'tNMN
L CO N N L CO N N L co N N L
a) N O L O a) N O L O a) N O L O a)
CD NCO QaN O QaN �
N N N
W U •L C _W U •L = W U •L 5 a)
CL CL n o a �; � C1 0 a 0 � CI
a o a oa
En Z O I (n Z O I U) Z O I En
a o Sao
L L L
W
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W C= C W C=
O O O O O Cm
U O U O U co
C= C1 C= C1 C C2
a) M MML an) M MML Wnn M
r MML
V > W rrV > W rrV > W
r r r
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Page 66 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
06
a� N
o m L c U) w
U)uj L � asa O�
o O Eli o
0v L
m 0L U) -W
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0
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u NE -0O O
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a'� a� � 'en L 3 Lam, � � °QO. W O w a� - a� a�
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n U0 nUG m aw0ZmU) mZ _ cnQWGN � ZN na 000Nacn
i
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Page 67 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
`� Cc: L C
a) C M — � 0 ' �
N a �+ Cu O 70 O O } >,
L. N > U p OC �
N LA O L U Q 0 L C m C L O
C C >' O L_ C O• L a) O O N L C �
O •�_ > L Q L O L �� `~ N n -C C
p O N i Cu C as n 0.
•u � N L C C C C C O V 0 ) C �
= N C O L U O O Co O U CO E C L O
� t O ON — as C U O a C Co
O- Ny Co
C O
C41 0 � 0° � n 03 'E J
N � U QOEN > o � � 'mO o
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QN � i an
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a)L I
m An 3 � L a L n � O CO vi n c a v .- •L Cm
> N
m E 0 w W w N w d Q•O L 0 i U C O 0 O m w W C
C C f.1 y O C Q) .0 O O � } C_ U yL• L f� .> [6
�C O C 0 '_ O O j 0 0 1 O C G N t4 U O L
W M V L CL O d O 0 0 0 C CU
-0 6O O O X �3 L w L J C � O
= cnm a �c O v c � � � � 0 � � U n � a� J cA U O � c� Z
M C'7
N CDCO N
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N CD
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Page 68 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
a�
C �Q .
sa c
m c = m o
Q� _
cL CY
_ C O �,m O o C O (6 LCo a)
O - O
� N •U) 5 E G� �, Q � QN 01 O O O 0 — ON •U � M
4J ^^ ��♦♦ O �A,
O 4J L Q O
0-0 J "- d as c v c o vi Y Q o U a c a) En
� ♦ voi �_ ;� o � cn o ca o — L '
C " L cm.� �C Q� •� C O LO O C a) O O LT
O > 'L C .� (4 Q. •� V a) O O a) a) a) a) O �_ a)
_ �♦ L
O Cm
(6 C Cu .O E m C _N W 0 O C.) C C r a � � « (6 a) a) O C
� (n a) O O N N V N � a) i 0 C m m m � (C6 � Co � O ?: � 0- 0
0 -0 L > U m O 3: \H '0 u m L -p C � C.) U U U U U U (n (n �' ; L
m a) J O N i w O E O CO 0 6 0 0 0 0 0 Cu a) m O) 0 0 a)
O CL-6J H = m ^2 CLw0 m UUU -0ZZZZZ � i) Qln �5 m0 m
M � M
N
N N
It CO N 't N C� N
CY) N N N L CY) N N L CY N
N CD i CDO N CDL p O N p
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L) L E W L) L a) L) L
o a arCIo a
c con ; I ui ; I
o cn o L N a- o
Z Cu (n Z Cu I Z Cu
:3 > _ � _ �
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o a o �Cm o
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o 0
a) -�e C
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a, a T U)
0)-0 a)
C� > m
as
c
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Page 69 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
c o ° N ,o c
O .N = N O d N O d = N
m gym ° � � m a� � ° � ' ° mo � a�� avi � ° �C
> = C> > G d O C CL
L a) O ° iC a1 C a1 L O �C • O N O �_ a1 O U _ C
Q Q L0. O O E 0 0 t4 O "+ '� s O 0 - L O •O O
d Q O a1 (� N -0 E Cc: cc L ° �, (� _d a O
> •�_ iceam+ '° •LO _ a m m° •v-0 O � O w — E O n a °m (n 0r,( ~ M o U a
vi > N i p m ° CL n U) a aLa) o Q � � � ? c � � pow � = cva
O ° O .— w E ca ' �+ M CI ° aO �' +•+ O ONN �
�+ O �+ C O O O
C O N V m a) 'D C O O L O w N a) d V +O—, w N p
o Q O •� ca Q w � a.
° , m .v .� c ° ° v •— °a L cLa
� '�5 *:wai c = c m ° —_ ° Lin . ° � ° ° a) � o vQ
X > L as ° — = w as m O O7 Q`� _0 ° O co N as K O O W O a) O
m � Gm E mm om Gm ,� m ca cQ E � mu OwM a, a ° m U0 0� a a
N
O Iq
04 N N 04
CD O CD
N N N Q N
L — L Q L
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CL N O. N O.
a) O a) >, d
fA cV fA L fA
I � I cu I
LL
o >•
c cn
c
m a �
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c cn
c C: � Fu
m m C
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m a
C Cu
m U
U) Cu
m �
LLM H CU
Page 70 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
- U) O - m U)
o = N � m a) U)
c � _ U � � o cum L > � Y o
O > � � aa O3 oa oMo o
L 'p J Q i O O N O 0) p L 00 0 LCo o
L L Q = O �C � — L +� a) O O U L �-
> a .0 V m tm M O O V a) a � O c .0 O o a)
J �♦ L
CZ �C � �3 •V � mc.� � E � — � rnm � Q- � OL a) � � 0 � m ON
a) U C N � > O C U � Q � L � Lco ON
O a y W U) O �4 O �U) tm .O L E O O Co 0 O C
a)
a O a) V OL O 2)O � � � � O O O LO L � � � O >' E
L = _ � L cam+ C CL 04 C O � a) C C � L � LOB
O .- O O 2 O a) O � L � O � � L) - O 1;7,O rn O O O V Cu C L [0 Q)
' .2 C L
4 O u O O + L a) O
O dv QOa OO � L c
O a) O � U) . Co OO 0. O a)K O
E 0 �0 L) L rn Q
Iq lie
M
CD CD O
N N M N IIt
L Co N N
a) O a) N O N O
N mo p N
a a o a a
�, U)
Cn
0 Q
CL
Q o (D a o
L
M
a � L) -
O O N
C C � � C
Cm U) o )
� � � °) �� � � o mO
mcnYmcncn of Of
v -0
L
•L m — —
a N � a a
u
g tm a. w
U_ —1 a) U_ a) L a
C [0 E C E LL O
W y.a L
06 u o
cu
O O E a) 'O N
w U of 2 w U ii a 2 W
Page 71 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
L U_ >+ m
M � C _ L
O N
N c c O
� � a z C: on � Q � � G +gym +)
L)LL oZ woCu L- g � � � a) � Ec � �
U L a) O N W o U) •� O +r L 0
Cu C) O a) O L .� 0 0 M O M a) N W as
LO a) � � a) O C O n O E �
a)
moL cLo (6 + N -N •(%� = L_ -0L_ Qo rQQ)
-�t0 o 0) O O ) a) v a, a)U o " O En� c
O E m > � NN � uE Z > '- mO � O N a, o Q C
OL J X E. 0 O O
Co LZU Z U
LL CI C: V a)
0) O U U) O L O
0) X _ � a) ~ NL O
L � U O0 LL
O LL LL It
� ca a) W p 6 O
Q �U N LL ) a a >
CO
IL QQ O > LL ULLa) MLCD CD It 0 CD N
0 't C14 cy Q _ o a) N 1010 L�LL_3
� 0LLZOLLZJLL
N
O
N
N
a
O
a� c�
L_ \ V
LL =
O 'D
tm+_� W
V
•U L
� aa
Page 72 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
c m w W M i
U1 C3 (L) C Q �, N LL
4�1 i >+ O m y C� ^2 V N
O O c3 t4 a1 O M d L O O L O L
'L C 0 I Z O +� p d c a o c� tl H
> cn L as O V Q N +� N c s O I = N X
> 41 L }, L = d _+ C
L i Q Wlie w M -0 N m C t0 V S C O C
_ J
fA O d W m O N O v O 3 O r L ,� L N N w +�+U . C m 00 to
t� W O � �+ � _ � N Wes, = L
E >,~ +�+ un U U- E w m I �+ m e �+ c 41 i w 41
= t� t4 N O 3 Q >+ t4 O V L
O u " E 'u� m >+N �+ 'D � L E J I 'D CV O N L L a co 0 0
V L L � � dam+ C� L L en I as cos — �
LO m OL 3 >,� C3 m a C> >, O y C L E O M
OLmE >,a � m � � ca •> cmo � o � uoQ °' = u °ro 'a� � a� `� o�
E co O O 3 YA �� >, O •= d N L LCu C +' i M lie
Q m O �C O fA L C N ,� °' ,� a E tm a w a a E
a. -CL 0 � � � � o � EL � ELEa� � cL > � a � s
L U- G1 .� O v �+ i O O yam-. i C 4. d � — M �4 Q M O M .L -0 O M L- C O d d
u Z (n 0 U) (A l- a v 'D N C O cn >%(n D L) U m u U- LU U �: a (n cA a � 3
Page 73 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate ExeRt
...
O CO a) 0 -0 _ L
N = � ' = N E >+ E � � o
O U (6 O �+ i 41 LO M O Q. N .� 41 V E
j C U ?� }, t4 O N �+ �, O 41 L — O N -3 O = d `� y N
L Q o > U)
O p L QO = OE co U UCD
z+ C
_ L L N o N O
= tip d O r N
n cO - -0 -0 _ •v o E -0 E Nw cLa E O = rn
U Q' Co L Q � Q O Q N L Q a 6 Q S = a•+ L L .Q W
� L oQ ij N >. 0 E m cn su) U 3 — OV A � � >
O J i W J O 3 L L 0 U
o m m o = N c = �Ln en E 3 tmE � Ein -a 0 m m m ow =
C O N (6 �+ _ = a) O = E s = S v c� LA i -0 N O "- �-
O O - - a O o = m a a 3 a 0 Q �. m 41 ca O = L d 3
ca) 1 o = = n hasp � C7 La� 0 � '� 0a � r- moo o
< U) < � Q .S � z OcnE mEL (n LU u, maa 0 am0 v) zz0- mU
M
N
c'') N
N N N O N
_ E N —
L
a � � oa
c ui I
>. Q � o 2--
U) z
_ ) _
QO �
U) 0
�
C Of
.T m
Q'� U) U
a) M M M �
L
Q
yr L
Qua
E _
o
v a
ca =
w o =
a�
o E
E � >+ 0 = 0
a � m im
O '0 a E a
s O- L = oa� �
w OaWtUa �
Page 74 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
L n
O = O mo 0
m O w O m -
O
U) m C O
O O C L > <) U O O O 70 U) O � '~ N
j +� 2 ; L O> U 70 N i C C d U) C m
Q Ltm
O -0 a) O C O. w -0 fn > a) O C a) O O L Q O O U) U) O
Q C C O Q U) S m 3 ._ 0 0 (6 of 2 E 0 Q U) C c O U) C
OC O C = 4) � U z — O C C O �00 O O
C C a O L C S t� U y C +� O Co C i (/) (6
(6 ?> (>6 Y U O O U) �' . 0 i C O O .� O a) U1
�- a�i L > V '� U U o += mcn o No .� .__ � O
L Q O U C C C — 6 O N E E +' O7'O U)
>+ C U) � Q M M -' O L O — `� L a) a) M O L O O O 0- L f� _
X C 2) � W rn E L O N V O U aa)i OL m C '0 Cu 00 > L Q - -0 �L
O O (� O O O L _ Q 0 a) Q a) L C C L C C 0 0 �+
U = O L O H U O Q c U 0 c v v O
a) CuEL
O O _ y > c� N a) co .0 0- C O.2 i 0 (n c
a) > + t� 3j r O L u O U N L O O L — O O C +' C ' O
rn c0 O C .� ' L. i _ U a .0 0 M O N L N a) -0 a) 0 1 M L
> o Q Q.L o a) ! i O O O L O N CVO N p C X C > U LO a) 0 0 L
U � .E— E U .0 o L. a U) 3: z 0 � � N � N O H U OO w = 0 - O U E 3 a
CO
N
Or) N
N O a) N N N
CD N -0 O N O
N >, E N — N
0-
a)
p Q CD
� U) >
a N O L a
z ,
ca 0)
Q O
� (1L)
W LL1 1
uJ r)
r`
Q� -W
S _ N
C L
N C �+ O O C
O O Qa v
= t) t) wU) a
Page 75 of 156
12.b) CS2024-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
_ L
O�O I O A m L Ln C �C O
>O0 U) Cu
0 a) y U1
OUO OC + > > >
O oO O O O
d;V w O >
m ��C . � CI
° Ca Q (N6 U- E :CO 3r - : : ) C C'
V
a3 > oO � O � Oa
C N m
N
t� L O a
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12.b) CS2O24-21 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
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Page 105 of 156
12.c) CS2024-23, Donna Hewitt, Director, Corporate Services re: 2024 Dev...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Donna Hewitt, Director Corporate Services
Meeting Date: October 9, 2024
Report No.: CS2024-23
Subject: 2024 Development Charges By-law Process Update
Type: For Information Only
Motion No.:
Recommendation
Be it resolved that:
1. Report CS2024-23 2024 Development Charges By-law Process Update be
received for information only.
Background
The Township of Oro-Medonte adopted its current Development Charges (D.C.) By-law
on October 23, 2019.
In accordance with the Development Charges Act, 1997, the Township initiated the
process of updating its D.C. By-law in 2023 and awarded the completion of the required
Background Study to Watson & Associates Economists Ltd.
Work commenced in June 2023 and has extended throughout 2024. Presentations
were made to Council in January and August 2024.
The required Public Meeting was established for September 11, 2024 and the notice
was posted on the Township's website and circulated on August 21, 2024.
The draft background study and draft by-law was posted on the Township's website on
August 23, 2024.
Corporate Services October 9, 2024
Report No. CS2024-23 Page 1 of 3
Page 106 of 156
12.c) CS2024-23, Donna Hewitt, Director, Corporate Services re: 2024 Dev...
A social media campaign was initiated on August 26, 2024 to promote the availability of
the draft background study, draft by-law and notice of public meeting.
On September 4, 2024 at the Development Services Committee meeting an
with the draft background study and draft D.C. By-law was presented and
received. In this staff report, a commitment was made to report the results from the
statutory meeting including responses to questions or comments received and any
subsequent proposed changes to the draft D.C. By-law.
The Public Meeting was held as advertised on September 11, 2024. No comments
were received in advance of this meeting and no comments were received during the
public meeting.
Analysis
As noted in the report presented on September 4, 2024, staff committed to report back
to Council following the September 11, 2024 public meeting.
No comments, questions or concerns have been raised as of October 1, 2024. As
such, no changes will be made to the draft D. C. By-law as presented to Council at the
August 14, 2024 Council Meeting and at the September 4, 2024 Development Services
Meeting.
The draft D.C. By-law will be brought forward as presented for ratification at the October
23, 2024 Council meeting.
Financial/Legal Implications/ Risk Management
Development Charges are a critical revenue source for the Township of Oro-Medonte
and enables the municipality to advance various expenditures related to growth while
reducing the burden on the existing taxbase.
The Township is required to update its Development Charges By-law and Background
Study in accordance with the Development Charges Act, 1997.
Policies/Legislation
Development Charges Act, 1997 S.O. 1997 c.27
Corporate Strategic Priorities
Financial Sustainability
Consultations
Deputy Treasurer/Manager of Accounting
Corporate Services October 9, 2024
Report No. CS2024-23 Page 2 of 3
Page 107 of 156
12.c) CS2024-23, Donna Hewitt, Director, Corporate Services re: 2024 Dev...
Conclusion
The Township has followed the legislated process for the updating of its D.C.
Background Study and D.C. By-law. No comments, concerns or questions have been
received. The draft D.C. By-law will be brought forward as presented for ratification on
October 23, 2024.
Respectfully submitted,
Donna Hewitt, Director Corporate Services September 20, 2024
Approvals: Date of Approval
Shawn Binns, CAO October 2, 2024
Corporate Services October 9, 2024
Report No. CS2024-23 Page 3 of 3
Page 108 of 156
12.d) Memorandum correspondence dated October 9, 2024 from Karla Musso-G...
MEMORANDUM0
Tnpp of�
Proud Heritege,Exciting Future
To: Mayor and Members of Council
From: Karla Musso-Garcia C.E.T, CRS-I , Manager, Operations
Date: October 9, 2024
Subject: By-law 2024-105-By-Law to Require the Issuance of a Permit for Over-
Dimensional Loads
By-law "2024-105- a By-Law to require the Issuance of a Permit for Over
Dimensional Loads"was drafted to repeal By-law "2009— 009 a By-Law Require the
Issuance of an Annual Moving Permit for Oversized Equipment or Machinery
upon Township of Oro-Medonte road allowance."
The By-law was updated to ensure consistency in language, titles, and intent.
Additionally, the previous By-law limited the scope of intent by using the terminology
"Machinery or Equipment" (excluding farming equipment). However, applicants were
submitting applications for items such as pre-built homes, fibreglass pools, or
construction materials, which were not covered under the existing By-law. The new
proposed By-law has general applicability through the use of the "over-dimensional
load" terminology, which encompasses height, width, length, and weight and continues
to provide exemption to farming equipment and machinery. The previous By-law also
had an embedded application form, requiring an update to the By-law to perform
administrative updates to the application form.
The purpose of this By-law is to update the By-Law title and terminology process before
the 2025 permit period and to reference other applicable By-laws.
The By-law being considered by Council is administrative in nature and does not
change the purpose and effect of the previous By-law, except for operational
implementation.
Page 109 of 156
13.b) Deputy Mayor Peter Lavoie re: Zone 1 - Water Integration Legal Cos...
WHEREAS, the Township of Oro-Medonte is an incorporated municipality [the Township] within the
County of Simcoe,
AND WHEREAS,there are 12 municipal drinking water systems in the Township of Oro-Medonte; being
Braestone, Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood,
Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster,
AND WHEREAS, there is a private non-municipal year-round residential drinking water system in
Horseshoe Valley, known as the Private Horseshoe Resort (Freed Developments) Zone 1 drinking
water system,
AND WHEREAS,the integration of the Private Horseshoe Resort(Freed Developments)Zone 1 Drinking
Water System to the Municipal Horseshoe Highlands Drinking Water System has been an integral
part of the Township's capital and corporate strategic planning process for several years,
AND WHEREAS, the Township has incurred legal costs since 2021 related to The Corporation of the
Township of Oro-Medonte (the "Township") ats. Oro-Medonte Property Owners' Association (the
"OPOA") pertaining to the integration of the Private Horseshoe Resort (Freed Developments)Zone 1
Drinking Water System to the Municipal Horseshoe Highlands Drinking Water System,
AND WHEREAS, the Ontario Superior Court of Justice rendered a decision in the Township's favour on
July 6, 2023 with a partial indemnity cost award of$112,799 plus interest,
AND WHEREAS,the Court of Appeal for Ontario also dismissed the OPOA appeal on January 24, 2024
and awarded the Township the costs of the appeal of$20,000 plus interest,
AND WHEREAS,to date all legal fees associated with The Corporation of the Township of Oro-Medonte
(the"Township") ats. Oro-Medonte Property Owners' Association (the"OPOA") has been expensed
through general tax accounts,
NOW AND THEREFORE, Council directs that the Chief Financial Officer (Treasurer) adjust the Chart of
Accounts of the Township such that all legal costs associated with the integration of the Private
Horseshoe Resort (Freed Developments)Zone 1 Drinking Water System to the Municipal Horseshoe
Highlands Drinking Water System be allocated to municipal drinking water reserves, being the
reserve funded by the 12 municipal drinking water systems in the Township of Oro-Medonte; being
Braestone, Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood,
Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster,
And That, for further clarity no legal costs associated with the integration of the Private Horseshoe
Resort (Freed Developments) Zone 1 Drinking Water System to the Municipal Horseshoe Highlands
Drinking Water System be allocated to general tax accounts.
Page 110 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
JOINT MUNICIPAL SERVICE BOARD (JMSB)
2024 First Quarter (Q1) Meeting
r---�-'� April 25t", 2024
9:30am — 12pm
In-person
Harbour Shore Community Room (Victoria Harbour Branch Library — 145 Albert Street)
Present:
Chair, Councillor Steffen Walma Township of Tiny
Vice-chair, Councillor Danielle Alexander Township of Springwater
Councillor Suzanne Marchand Town of Penetanguishene
Councillor Brian Bochek Township of Georgian Bay
Councillor Mark Taylor Township of Severn
Deputy Mayor Barry Norris Township of Tay
Councillor Bill Meridis Town of Midland
Staff present:
Julie Cayley Executive Director
Melissa Carruthers Manager Source Water Protection,
RMO/RMI
Nicole Stott Corporate Administration Coordinator
Judy Limoges Financial Services Coordinator/Treasurer
Lex McPhail IT Manager/GIS Applications Specialist
Kirsten MacLeod Source Water Protection Intern
Regrets:
Councillor Lori Hutcheson Township of Oro-Medonte
1. WELCOME AND CALL TO ORDER
Chair Walma called the meeting to order at 9:30 am.
Chair Walma welcomed new board members from Q1 2024:
• Bill Meridis — Town of Midland Board Member
• Roberta Bald — Town of Midland Board Alternate
• Paul Raymond — Township of Tay Board Alternate
2. ADOPT AGENDA
MOTION: 2024-001
Moved by: B. Bochek Seconded by: B. Norris
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the Meeting
Agenda dated April 25t", 2024.
Carried;
Page 111 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board —2024 1s' Quarter Meeting Minutes —April 251"1 2024 Page 2 of 7
3. DECLARATION OF PECUNIARY INTEREST
None declared.
4. APPROVAL OF PAST MINUTES
4.1 Minutes of the 2023 Fourth Quarter (Q4) meeting of the SSEA Joint Municipal Service
Board held February 1st, 2024
MOTION: 2024-002
Moved by: M. Taylor Seconded by: B. Meridis
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of the
Fourth Quarter (Q4) meeting of the SSEA Joint Municipal Service Board held February 1st
2024.
Carried;
4.2Business arising from the minutes
None.
5. SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING
5.1 Suspend the SSEA Joint Service Board Meeting to allow the SS SPA to meet.
MOTION: 2024-003
Moved by: D. Alexander Seconded by: S. Marchand
RESOLVED THAT: the SSEA Joint Municipal Service Board meeting be suspended to
allow the Severn Sound Source Protection Authority meeting to proceed at 9.33 a.m.
Carried;
5.2 Severn Sound Source Protection Meeting
5.3Re-convene the SSEA Joint Service Board Meeting
MOTION: 2024-004
Moved by: D. Alexander Seconded by: S. Marchand
RESOLVED THAT: the SSEA Joint Municipal Service Board meeting reconvenes at 10.03
a.m.
Carried;
6. PRESENTATIONS
None.
7. SSEA BUISNESS
a) SSEA 1 st Quarter 2024 Report
MOTION: 2024-005
Moved by: B. Meridis Seconded by: M. Taylor
RESOLVED THAT: the SSEA Joint Municipal Service Board receives the 1 st Quarter 2024
Report for information.
Carried;
Page 112 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board —2024 1st Quarter Meeting Minutes —April 251"1 2024 Page 3 of 7
b) SSEA FINANCIAL REPORTS
7.1 Staff Report 01-24-SSEA— 2023 Updated Draft Financials
MOTION: 2024-006
Moved by: M. Taylor Seconded by: D. Alexander
RESOLVED THAT: Staff Report No. 01-24-SSEA regarding the 2023 Updated Draft
Financials be received as information.
Carried;
7.2 Staff Report 02-24-SSEA— 2024 1 st Quarter Draft Financials
MOTION: 2024-007
Moved by: D. Alexander Seconded by: B. Bochek
RESOLVED THAT: Staff Report No. 02-24-SSEA regarding the 2024 first quarter draft
financials be received as information.
Carried;
7.3Staff Report 03-24-SSEA— Status of 2023 Audit — verbal
MOTION: 2024-008
Moved by: B. Norris Seconded by: B. Bochek
RESOLVED THAT: Staff's verbal Report No. 03-24-SSEA regarding Status of 2023 Audit
be received as information.
Carried;
7.4Staff Report 04-24-SSEA— 2024 Insurance Update
MOTION: 2024-009
Moved by: S. Marchand Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 04-24-SSEA regarding SSEA's 2024 Insurance
Update be received as information.
Carried;
7.5Staff Report 05-24-SSEA— 2024 SSEA Charge Out Rate Review
MOTION: 2024-010
Moved by: M. Taylor Seconded by: D. Alexander
RESOLVED THAT: Staff Report No. 05-24-SSEA regarding SSEA's 2024 Charge Out
Rate Review be received as information; AND
FURTHER THAT: The Board approve the increase in the 2024 external charge out rate for
students to $65.00 per hour.
Carried;
7.6Staff Report 06-24-SSEA— 2024 SSEA Budget — Invoice Update - verbal
MOTION: 2024-011
Moved by: S. Marchand Seconded by: B. Bochek
RESOLVED THAT: Staff's verbal Report No. 06-24-SSEA regarding the 2024 SSEA
Budget Invoice Update be received as information.
Carried;
Page 113 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board —2024 1st Quarter Meeting Minutes —April 251"1 2024 Page 4 of 7
7.7Staff Report 07-24-SSEA— Living Wage Employer
MOTION: 2024-012
Moved by: S. Marchand Seconded by: B. Meridis
RESOLVED THAT: Staff Report No. 07-24-SSEA regarding SSEA as a `living wage
employer' be received as information; AND
FURTHER THAT: The SSEA Board direct staff to look into breaking out the student group
on the SSEA pay grid.
Carried;
7.8Staff Report 08-24-SSEA— Draft 2025 SSEA Budget
MOTION: 2024-013
Moved by: D. Alexander Seconded by: B. Bochek
RESOLVED THAT: Staff Report No. 08-24-SSEA regarding the 2025 Draft Budget be
received; AND
FURTHER THAT: Staff be directed to implement the budget reduction recommendations
as presented to reduce the 2025 increase from 11.4% to 2.68%; AND
FURTHER THAT: Staff bring back the revised budget to a special board meeting in
early/mid June 2024.
Carried;
7.9SSEA Q1 Board Meeting suspended
MOTION: 2024-014
Moved by: D. Alexander Seconded by: M. Taylor
RESOLVED THAT: The SSEA Q1 Board Meeting be suspended at 11:35am for a break.
Carried;
Councillor Suzanne Marchand departed at 11:35am.
7.10 SSEA Q1 Board Meeting reconvene
MOTION: 2024-015
Moved by: B. Bochek Seconded by: B. Norris
RESOLVED THAT: The SSEA Q1 Board Meeting reconvene at 11:45am.
Carried;
7.11 Staff Report 09-24-SSEA— Investment Opportunities — Reserve Funds
MOTION: 2024-016
Moved by: D. Alexander Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 09-24-SSEA regarding investment opportunities for
SSEA reserve funds be received as information.
Carried;
Page 114 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board —2024 1s' Quarter Meeting Minutes —April 251"1 2024 Page 5 of 7
8. SSEA CORPORATE ADMINISTRATION UPDATES
8.1 Staff Report 10-24-SSEA— SSEA Treasurer Municipality
MOTION: 2024-017
Moved by: D. Alexander Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 10-24-SSEA regarding SSEA Treasurer services be
received; AND
FURTHER THAT: a letter be sent to the CAO and Mayor of the Township of Tay to request
the Township of Tay extend the end date of the Treasurer agreement and thus their
treasurer and HR services to December 31, 2024.
Carried;
8.2Staff Report 11-24-SSEA— Risk Management Services 2024 01 Update
MOTION: 2024-018
Moved by: D. Alexander Seconded by: B. Bochek
RESOLVED THAT: Staff Report No. 11-24-SSEA regarding an update on the activities
undertaken by SSEA Risk Management staff during 01 of 2024 be received for
information.
Carried;
Councillor Danielle Alexander departed at 11:53am.
8.3Staff Report 12-23-SSEA— SSEA 01 Grant Application Update
MOTION: 2024-019
Moved by: B. Norris Seconded by: B. Bochek
RESOLVED THAT: Staff Report No. 12-24-SSEA regarding SSEA 2024 01 Grant
Application Update, be received for information.
Carried;
8.4Staff Report 13-24-SSEA— SSEA Invasive Species Program Update
MOTION: 2024-020
Moved by: B. Meridis Seconded by: B. Bochek
RESOLVED THAT: Staff Report No. 13-24-SSEA, regarding SSEA Invasive Species
Program Update, be received for information.
Carried;
8.5Staff Report 14-24-SSEA— SSEA Tree Program(s) Update
MOTION: 2024-021
Moved by: B. Meridis Seconded by: B. Norris
RESOLVED THAT: Staff Report No. 14-24-SSEA regarding Building Tree Planting
Capacity in the Severn Sound Watershed Project, be received for information.
Carried;
8.6Staff Report 15-24-SSEA— New SSEA Naturalization Projects for 2024
MOTION: 2024-022
Moved by: B. Bochek Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 15-24-SSEA regarding new SSEA naturalization
projects for 2024, be received for information.
Carried;
Page 115 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board —2024 1s' Quarter Meeting Minutes —April 251"1 2024 Page 6 of 7
8.7Staff Report 16-24-SSEA— SSEA Monitoring Program Update
MOTION: 2024-023
Moved by: M. Taylor Seconded by: B. Norris
RESOLVED THAT: Staff Report No. 16-24-SSEA regarding Monitoring Program Update,
be received for information; AND
FURTHER THAT: Staff write a letter to MPPs in the watershed and the Minister of
Environment Conservation and Parks indicating SSEA's appreciation for the lab support
provided and the intention to continue to support monitoring partnerships.
Carried;
8.8Staff Report 17-24-SSEA— SSEA Past and Upcoming Events
MOTION: 2024-024
Moved by: B. Bochek Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 17-24-SSEA regarding SSEA Past and Upcoming
Events, be received for information.
Carried;
8.9Staff Report 18-24-SSEA— COA Project Updates: Stormwater Monitoring & State of
Severn Sound Reporting
MOTION: 2024-025
Moved by: B. Meridis Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 18-24-SSEA regarding COA Project Updates:
Stormwater Monitoring & State of Severn Sound, be received for information.
Carried;
8.10 Staff Report 19-24-SSEA— Request to join GB4 (turn into G135)
MOTION: 2024-026
Moved by: B. Bochek Seconded by: B. Meridis
RESOLVED THAT: Staff Report No. 19-24-SSEA regarding Request for SSEA to Join
"GB5" be received; AND
FURTHER THAT: The Board support SSEA joining "GB5".
Carried;
9. EXECUTIVE DIRECTOR UPDATE
Staff Report 20-24-SSEA— Executive Director 01 Report (verbal — on table)
MOTION: 2024-027
Moved by: M. Taylor Seconded by: B. Meridis
RESOLVED THAT: The Executive Director Staff Report 20-24-SSEA be received for
information.
Carried;
10. ANNOUNCEMENTS
None.
Page 116 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board —2024 1s' Quarter Meeting Minutes —April 251"1 2024 Page 7 of 7
11. CORRESPONDENCE
11.1 Consent Agenda
MOTION-2024-028
Moved by: B. Meridis Seconded by: B. Norris
RESOLVED THAT: The Board receive the following correspondence as information.
Simcoe Muskoka District Health Unit re: Letter of Support
Patricia Arney re: Letter of Support
Township of Georgian Bay re: Budget Resolution
Township of Tiny re: Great Lakes and St. Lawrence Cities Initiative Resolution
Carried;
11.2 Township of Tiny re: TC Energy Pumped Storage Proposal Review
Chair Walma provided an update on this correspondence as a Township of Tiny council
member.
MOTION: 2024-029
Moved by: M. Taylor Seconded by: B. Meridis
RESOLVED THAT: The resolution from the Township of Tiny, dated March 13, 20247
regarding review of the proposed TC Energy pumped storage project, be received for
information.
Carried;
12. CLOSED SESSION
None.
13. OTHER BUSINESS
None.
14. ADJOURN
MOTION: 2024-030
Moved by: B. Bochek Seconded by: B. Meridis
RESOLVED THAT: this meeting of the SSEA Board of Directors held April 25t"7 20247
adjourn at 12:19pm to meet again July 25t"7 2024, or at the call of the Chair.
Carried.
Ori_ inal si ng ed by Ori inal signed by
Chair, Steffen Walma Executive Director, Julie Cayley
Approved this 6 day of September, 2024.
Page 117 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
DRINKING WATER
,` Lake Simcoe c'�p ti << ecn °O,y
SOURCE PROTECTION Region �,
Conservation '
ACT FOR CLEAN WATER Authority ,#„'r
South Georgian Bay Lake Simcoe Source Protection Region
SEVERN SOUND SOURCE PROTECTION AUTHORITY
MEETING NO. 01-24-SS SPA
April 25th, 2024
9:30 a.m. - 10:30 a.m.
Harbour Shore Community Room (Victoria Harbour Branch Library — 145
Albert Street)
In-person and Zoom
Present:
Chair, Councillor Steffen Walma Township of Tiny
Vice Chair, Councillor Danielle Alexander Township of Springwater
Executive Officer, Councillor Suzanne Marchand Town of Penetanguishene
Councillor Brian Bochek Township of Georgian Bay
Councillor Mark Taylor Township of Severn
Deputy Mayor Barry Norris Township of Tay
Councillor Bill Meridis Town of Midland
Staff present:
Julie Cayley Executive Director
Lex McPhail IT Manager/GIS Applications Specialist
Judy Limoges Treasurer
Melissa Carruthers Manager— Source Water Protection, RMO/RMI
Nicole Stott Corporate Administration Coordinator
Kirsten MacLeod Source Water Protection Intern
Regrets:
Councillor Lori Hutcheson Township of Oro-Medonte
Guests:
Lynn Dolin Chair of the South Georgian Bay Lake Simcoe Source
Protection Committee
Bill Thompson Manager, Watershed Plans & Strategies Lake Simcoe and
Region Conservation Authority
1. WELCOME AND CALL TO ORDER
Chair Walma called the meeting to order at 9.33 a.m.
Page 118 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
MEETING NO. 01-24-SS SPA Minutes—Thursday April 25th, 2024 Page 2 of 4
2. ADOPTION OF AGENDA
MOTION: 2024-001-SS SPA
Moved by: S. Marchand Seconded by: B. Norris
RESOLVED THAT: the SS SPA board approves the meeting agenda dated April
251", 2024.
Carried;
3. DECLARATION OF PECUNIARY INTEREST
None declared.
4. APPROVAL OF PAST MINUTES
4.1 Minutes of the 01-23-SS SPA meeting held on April 27t", 2023 were
approved at the July 20t"7 2023 SSEA Board Meeting (Motion 2023-028)
5. SOURCE PROTECTION COMMITTEE UPDATE
5.1 Staff Report No. 01-24-SS SPA from Lynn Dolin, Chair of the South
Georgian Bay Lake Simcoe Source Protection Committee.
MOTION: 2024-002-SS SPA
Moved by: M. Taylor Seconded by: D. Alexander
RESOLVED THAT: Staff Report No. 01-24-SSSPA by South Georgian Bay Lake
Simcoe Source Protection Committee Chair Lynn Dollin regarding Source
Protection Committee updates be received for information.
Carried;
6. 2023 REGIONAL ANNUAL REPORTING
6.1 Staff Report No. 02-24-SSSPA and presentation from SSEA Manager,
Source Water Protection, RMO/RMI re: Regional Overview.
MOTION: 2024-003-SS SPA
Moved by: B. Meridis Seconded by: S. Marchand
RESOLVED THAT: Staff Report No. 02-24-SSSPA regarding the 2023 Regional
Drinking Water Source Protection Report to the Province be received for
information.
Carried;
7. APPOINTMENT OF MEMBER TO THE SOURCE PROTECTION COMMITTEE
7.1 Staff Report No.03-24-SSSPA and presentation from SSEA Manager,
Source Water Protection, RMO/RMI re: Appointment of Member
representing the Severn Sound Source Protection Authority (SS SPA)
watershed on the Source Protection Committee.
MOTION: 2024-004-SS SPA
Page 119 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
MEETING NO. 01-24-SS SPA Minutes—Thursday April 25th, 2024 Page 3 of 4
Moved by: S. Marchand Seconded by: B. Norris
RESOLVED THAT: the presentation and Staff Report No. 03-24-SSSPA
presented by Melissa Carruthers, Manager Source Water Protection, RMO/RMI
regarding the Source Protection Committee be received for information; AND
FURTHER THAT: the appointment of Michelle Jakobi to the South Georgian Bay
— Lake Simcoe Source Protection Committee be approved.
Carried;
8. DRINKING WATER SOURCE PROTECTION FUNDING & SOURCE
PROTECTION AUTHORITY Q1 UPDATE
8.1 Staff report No.04-24-SSSPA from SSEA Manager, Source Water
Protection, RMO/RMI re: DWSP funding & SPA 01 updates.
MOTION: 2024-005-SS SPA
Moved by: M. Taylor Seconded by: B. Meridis
RESOLVED THAT: Staff Report No. 04-24-SS SPA regarding an update on the
status of drinking water source protection funding and Severn Sound Source
Protection Authority activities during Q1 of 2024 be received for information.
Carried;
9. SOURCE PROTECTION PLAN AMENDMENT UPDATE
9.1 Staff Report No.05-24-SSSPA Re: SPP Amendments Update.
MOTION: 2024-006-SS SPA
Moved by: S. Marchand Seconded by: D. Alexander
RESOLVED THAT: Staff Report No. 05-24-SSSPA amendments to the South
Georgian Bay Lake Simcoe Source Protection Plan submitted to the Minister of
Environment, Conservation and Parks be received for information.
Carried;
10. OTHER BUSINESS
10.1 Staff Report No.06-24-SSSPA Re: Potential Phase Out of Free Well Water
Testing
MOTION: 2025-007-SS SPA
Moved by: B. Bochek Seconded by: B. Norris
RESOLVED THAT: Staff Report No. 06-24-SSSPA regarding the potential phase
out of free water testing be received for information
Carried;
11. ADJOURN
MOTION: 2024-008-SS SPA
Moved by: M. Taylor Seconded by: D. Alexander
RESOLVED THAT: this meeting of the Severn Sound Source Protection
Page 120 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
MEETING NO. 01-24-SS SPA Minutes—Thursday April 25th, 2024 Page 4 of 4
Authority held on April 25, 2024 adjourn at 10.03 a.m. to meet again at the call of
the Chair.
Carried;
Original signed by Original signed by
Chair, Steffen Walma Executive Director, Julie Cayley
Approved this 6 day of September, 2024
Page 121 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
JOINT MUNICIPAL SERVICE BOARD (JMSB)
_ / 2024 Special Meeting
June 24t", 2024
---1-'� 1 pm — 4pm
In-person and Zoom
North Simcoe Sports and Recreation Centre - Boardroom (527 Len Self Blvd, Midland)
Present:
Vice-chair, Councillor Danielle Alexander Township of Springwater
Chair, Councillor Steffen Walma Township of Tiny
Councillor Suzanne Marchand Town of Penetanguishene
Councillor Lori Hutcheson Township of Oro-Medonte
Councillor Mark Taylor Township of Severn
Deputy Mayor Barry Norris Township of Tay
Councillor Bill Meridis Town of Midland
Councillor Kristian Graziano (Alternate, via Zoom) Township of Georgian Bay
Staff present:
Julie Cayley Executive Director
Nicole Stott Corporate Administration Coordinator
Judy Limoges Financial Services Coordinator/Treasurer
Lex McPhail IT Manager/GIS Applications Specialist
Regrets:
Councillor Brian Bochek Township of Georgian Bay
Guests:
Councillor Paul Raymond (via Zoom) Township of Tay (alternate)
Councillor Roberta Bald Town of Midland (alternate)
*Vice Chair Alexander chaired this meeting on behalf of Chair Walma.
1. WELCOME AND CALL TO ORDER
Vice Chair Alexander called the meeting to order at 9.00 am.
2. ADOPT AGENDA
4.1 Agenda Amendment
MOTION: 2024-031
Moved by: S. Walma Seconded by: S. Marchand
RESOLVED THAT: The letter from Tay Township be added to the agenda under Other
Business as item 13.1.
Carried;
Page 122 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board Meeting — Special Meeting —June 24, 2024 Page 2 of 4
4.2 Agenda Approval
MOTION: 2024-032
Moved by: B. Norris Seconded by: L. Hutcheson
RESOLVED THAT: the SSEA Joint Municipal Service Board approves the Meeting
Agenda as amended, dated June 24th, 2024.
Carried;
3. DECLARATION OF PECUNIARY INTEREST
None declared.
4. APPROVAL OF PAST MINUTES
None.
6. SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING
No SS SPA meeting.
7. SSEA BUSINESS — FINANCIAL REPORTS
7.1 Staff Report 21-24-SSEA— 2025 Draft Budget
Board chose to move this item to after Staff Report 22-24-SSEA— SSEA Reserves.
7.2 Staff Report 22-24-SSEA— SSEA Reserves
MOTION: 2024-033
Moved by: B. Meridis Seconded by: B. Norris
RESOLVED THAT: A Separate reserve be made for source water protection
contingency.
Carried;
7.3 Staff Report 21-24-SSEA— 2025 Draft Budget
MOTION: 2024-034
Moved by: B. Norris Seconded by: B. Meridis
RESOLVED THAT: To move to a 0% increase for the 2025 budget.
A Recorded Vote was requested.
YES NO
Steffen Walma X
Suzanne Marchand X
Bill Meridis X
Barry Norris X
Lori Hutcheson X
Mark Taylor X
Kristian Graziano X
Danielle Alexander X
Defeated;
Page 123 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board Meeting — Special Meeting —June 24, 2024 Page 3 of 4
MOTION: 2024-035
Moved by: S. Marchand Seconded by: L. Hutcheson
RESOLVED THAT: Staff Report No. 21-24-SSEA regarding the 2025 Draft Budget be
received; AND
FURTHER THAT: The Board approve the increase in charge out rates for 2025; AND
FURTHER THAT: The Board approve the overall 2025 budget which includes an
increase of $27,115 over the 2024 final budget for the municipal contributions portion of
the core 2025 budget.
A Recorded Vote was requested.
YES NO
Steffen Walma X
Suzanne Marchand X
Bill Meridis X
Barry Noris X
Lori Hutcheson X
Mark Taylor X
Kristian Graziano X
Danielle Alexander X
Carried;
7.4 Staff Report 22-24-SSEA— SSEA Reserves
MOTION: 2024-036
Moved by: S. Walma Seconded by: M. Taylor
RESOLVED THAT: Staff Report No. 22-24-SSEA regarding SSEA Reserves be received
for information; AND
FURTHER THAT: The Board approve the draft projected reserve schedules for 2024 and
2025; AND
FURTHER THAT: It include an explanation for drinking water source protection.
A Recorded Vote was requested.
YES NO
Steffen Walma X
Suzanne Marchand X
Bill Meridis X
Barry Noris X
Lori Hutcheson X
Mark Taylor X
Kristian Graziano X
Danielle Alexander X
Carried;
Page 124 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA Joint Service Board Meeting — Special Meeting —June 24, 2024 Page 4 of 4
8. SSEA CORPORATE ADMINISTRATION UPDATES
None.
9. EXECUTIVE DIRECTOR UPDATE
None.
10. ANNOUNCEMENTS
None.
11. CORRESPONDENCE
None.
12. CLOSED SESSION
None.
13. OTHER BUSINESS
13.1 Steffen Walma identified the Township of Tay resolution regarding the SSEA funding
formula and MOU. A staff report will be brought forward at the 02 2024 meeting for
discussion.
14. ADJOURN
MOTION: 2023-037
Moved by: L. Hutcheson Seconded by: M. Taylor
RESOLVED THAT: this meeting of the SSEA Board of Directors held June 24t", 2024,
adjourn at 2:28pm to meet again July 25t", 2024, or at the call of the Chair.
Carried.
Ori_ inal si nca ed by Ori inal si_ nc� ed by
Chair, Danielle Alexander Executive Director, Julie Cayley
Approved this 6 day of September, 2024.
Page 125 of 156
a) Correspondence from Severn Sound Environmental Association (SSEA) ...
ern o
SSEA Board Meeting Highlights
2024 Q2 Meeting — September 6t", 2024
For the full meeting agenda including documents & reports,
°mental ASSoo visit our website https://www.severnsound.ca/about-us/meetings/
n,srinn +ha ,meeting: • Grant Applications
Approved o Another $59,201 approved
• Appointment of Pahapill and Associates • Drinking Water Source Protection
Professional Corporation to perform the • Invasive Species Program
2024 annual financial audit. • Restore the Short Project
• Update to the SSEA reserve policy to • Severn Sound Engagement and
separate out the reserve account for EDucation (SSEED) and Biodiversity
Municipal DWSP funds. Enhancement and Education Parks (BEE
• Revised projected reserve schedules for Parks) Project
2024 and 2025 to reflect separate • Building Tree Capacity in the Severn
Municipal DWSP reserve account. Sound Watershed Project
• A 3rd party review of the SSEA JMSB • Sustainable Severn Sound
agreement, funding, and funding formula . Blue-Green Algae Blooms in Severn
Sound
Directed staff to • Q2 ED highlights report
• Bring back options for next steps at the
Q3 Board Meeting regarding the notice of Correspondence received for information
SSEA core budget short payment. relating to
• Solicit quotes from qualified outside • Township of Tay request for support
agencies or entities to conduct a • SSEA 2024 Budget
comprehensive review of the SSEA JMSB . SSEA Financial and Human Resource
agreement, fee structure, and funding Service extension request
formula; Provide the Board with a
recommendation, including proposed Future r ,-,etings & events
scope of work and cost, for engaging an Q3 Board Meeting — October 24t", 2024,
outside agency or entity to perform this North Simcoe Sports and Recreation
review. Centre
Update reports received for information
• Q2 Draft Financials
• 2023 Audit Status
• 2024 Appointment of Auditors
• SSEA Reserves
• 2025 Inland Lakes
• Treasury/HR Services Extension
• Notice of SSEA Core Budget Short
Payment
• Past and Upcoming event attendance
o 23 events, including the SSEA Open
House, and Environmental Champion
Awards and Partners Reception
489 Finlayson St. Box 460 Port McNicoll, ON, LOK 1RO Phone: 705-534-7283
www.severnsound.ca Page 126 of 156
n orrespondence from Severn Sound Environmental Association (SSEA) ...
- ' Severn Sound Environmental Association
'')c talc' 2024 2nd Quarter (April . 1 - June. 30) Report/Update
Staffing/HR
Administration,Staffing, Training and Volunteers
Administration
One SSEA Board meeting (2024 1st Quarter) and one Severn Sound Source Protection
Authority meeting, two SSEA Executive Committee meetings and one Special Board Meeting,
one open house, and one Environmental Champion Awards Reception.
Staffing
Welcomed Jacqueline Laurin (Biodiversity Enhancement Intern). THANK YOU to Canada
Summer Jobs (CSJ) for supporting Cheyenne Simpson in the Environmental Field Technician
position for a 16 week contract, Kelsey Scott in the Communications and Outreach Assistant
position for 8 weeks, Paige Marchand in the Shoreline Stewardship Assist position for 12
weeks, and Meriam Dahmani in the Climate Data and File Management Technician for 8
weeks. Special thanks to Ontario Federation of Anglers and Hunters for providing two of their
CSJ Invasive Species Technician contracts to SSEA for 8 weeks each: Kelsey Dunkeld and
Arenn Osadzuk. Recognize Environmental Careers Organization of Canada (ECO) summer co-
op program for providing funding for a 16 week position to April Kerr in the Environmental Field
Technician role.
THANK YOU to outgoing staff Aisha Chiandet (Water Scientist/Limnologist) for her many years
of service to SSEA and to Kelsey Scott (Communications and Outreach Assistant). Staff have
started the recruitment process for a new Water Scientist/ Limnologist.
Training/Professional Development
Staff attended 11 no-cost training webinars on a range of SSEA program and corporate related
topics.
Volunteers - THANK YOU
Thank you to the 70 volunteers who helped the Community Tree Planting Program this spring
planting season.
Education, Engagement, Outreach
Presentations,Articles,Social Media, Events, Inquiries
Where appropriate, presentations, meetings, videos etc. have been recorded and posted to the
SSEA YouTube channel.
Presentations
Presented to: Town of Penetanguishene Parks staff on pollinators and naturalization; Midland
Rotary Club on SSEA programing; Bass Laker Ratepayers Association on Bass Lake
monitoring; Muskoka Watershed Council on SSEA monitoring and partnerships.
sseainfo(a)-severnsound.ca -www.severnsound.ca 1
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
Articles/Publications/News
SSEA has been highlighted in a variety of publications and articles including:
• "Arenas, treatment plants, fleets biggest local greenhouse gas emitters"
o https://www.midlandtoday.ca/local-news/arenas-treatment-plants-fleets-biggest-
local-greenhouse-gas-emitters-8547277
• "Severn Sound Environmental Association avoids 'pointing fingers"'
o https://www.barrietoday.com/local-news/severn-sound-environmental-
association-avoids-pointing-fingers-8568960
• "St. Theresa's environmental champion receives prestigious award"
o https://www.midlandtoday.ca/inspire/st-theresas-environmental-champion-
receives-prestigious-award-
8622325?utm source=MidlandToday.ca&utm campaign=5d5819aef8-
DailyMID&utm medium=email&utm term=0 5aff076564-5d5819aef8-
320366241
• "Watershed moment: Agency 'dedicated' to protecting drinking water"
o https://www.orilliamatters.com/local-news/watershed-moment-agency-dedicated-
to-protecting-drinking-water-8635840
• "SSEA Champion awards: Recognition for outstanding volunteer efforts"
o July 2024 issue of FarmView
https://farmviewonline.com/pdfs/240701 FarmViewOnline.pdf
• "Recognising Successful Environmental Initiatives
o July 2024 issue of What's Up Georgian Bay
https://issuu.com/whatsupgeorgianbay/docs/whatsup-iuly-2024-final-
cropped?fr=sYic2ZTc1 NDI3NDM
• Gloucester Pool Cottagers Association 2024 Spring issue
• "Severn Sound Environmental Association launches Restore the Shore"
o https://www.orilliamatters.com/local-news/severn-sound-environmental-
association-launches-restore-the-shore-8776454
• FoTTSA Flash - May 2024
• "SSEA funding formula, budget making things 'difficult' for Tay council"
o https://www.midlandtoday.ca/local-news/ssea-funding-formula-budget-making-
things-difficult-for-tay-council-8822263
• "Resident input on climate change welcomed in person or online"
o https://www.barrietoday.com/local-news/resident-input-on-climate-change-
welcomed-in-person-or-online-9188820
• "'Next level': Oro-Medonte joins network to tackle climate change"
o https://www.barrietoday.com/local-news/next-level-oro-medonte-ioins-
network-to-tackle-climate-change-9078616
Social Media
A total of 110 posts were made across the SSEA Instagram, Facebook and Twitter accounts on
a variety of topics and SSEA programs this quarter, to audiences of 777, 446, and 447 followers
respectively. Three new videos (How to Plant a Bareroot Tree Seedling -
https://www.youtube.com/watch?v=w 5tnbg9Mc4&t=12s, Comment planter un semis d'arbre a
racines nues - https://www.youtube.com/watch?v=ULiws4YMoTO, and Invasive Species
Legislation in Ontario - Training for Severn Sound Municipal Staff& Council -
https://www.youtube.com/watch?v=wx s5K04OJc&t=1012s) with 152 views total, were posted
on the SSEA YouTube channel with 61 subscribers.
sseainfo(a)severn sound.ca www.severnsound.ca 2
Page 128 of 156
15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
Events/Meetings/Conferences
1
I -
ir-
,n
.-� Ontario Woodlot
Georgian Bay earth Da�� Conference
_ 1
1 i
fy '
Sp
� mils Day —
Tay Canada lei Penetanguishene
Inquiry Responses (excluding SSS and Source Water)
SSEA responded to 19 inquiries from municipal partners, members of the public and
contractors.
Tree Planting
Planting and Distribution
Tree Seedling Distribution
9,670 native tree and shrub seedlings were purchased and ; Jwl r
planted by 209 program participants across all 8 SSEA
member municipalities. Thank you to the municipal staff and
council who promoted and supported the implementation of the r+,
y
program. -
Community Tree Planting
SSEA organized and implemented four community tree Team Tree Plant with Board
planting events in late April and early May, during which Member, Councillor Barry
volunteers planted a total of 2,520 native tree and shrub Norris
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
seedlings. The efforts of Scouts Canada, Magna Techform, Georgian Bay Hunters and Anglers,
SSEA board members and volunteers, contributed a combined 140 volunteer hours to the
project.
Fish and Wildlife Habitat/Natural Heritage
Invasive Species, Habitat Restoration/Enhancement, Species at Risk, and Natural Heritage
Invasive Species (IS)
Continued to provide technical support on IS to
municipalities, community members, and external
agencies. IS staff applied to the Invasive Phragmites
Control Fund for $25,000 to create a watershed
phragmites management plan to address roadside & l
municipal phragmites sites. As always, outreach &
education were important components of the IS
program this quarter, with IS staff providing
noxious/invasive plant training to municipal staff
(Township of Tay, Town of Midland, Township of Oro- �
Medonte) and attending Wye Marsh Earth Day,
Georgian Bay Earth Day, Tay Bike Day,
Penetanguishene Trails Day, Southern Georgian Bay Tiny Marsh garlic mustard pull
Chamber of Commerce Summer BBQ, and the
Ontario Woodlot Conference. Staff also responded to 23 new invasive/non-native species
inquiries, and participated in learning opportunities such as the Lake Huron/Georgian Bay
Watershed Conference, which informed staff on novel invasive species priorities in the area and
how other organizations are addressing them.
The IS team continued to collaborate with partner agencies and assist with the Wye Marsh
Invasive Species Management Project, including discussing the 2024 task list and project
budget with Friends of Wye Marsh.
Naturalization, Habitat Restoration/Enhancement .
Implemented the Restore the Shore project, including v. ,
engaging and supporting landowners in becoming
shoreline stewards by providing resources and
guidance to naturalize shorelines, and conducting
broad communications, education and outreach efforts
to raise awareness and empower the community. In ti
02, 15 site visits were conducted across 7
municipalities, with naturalization implemented at 7
sites through custom planting plans and distribution of
`starter kits' containing educational guides, mulch and
tree protectors, and a minimum of 50 native plants at . .
each site. Naturalization of additional shoreline
properties will be implemented in 03 as funding allows. Restore the Shore project site visit
Interest in the program is exceeding capacity and a
waiting list has been developed.
sseainfo(aDsevern sound.ca www.severnsound.ca 4
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
Initiated the Severn Sound Engagement and EDucation (SSEED) and Biodiversity
Enhancement and Education Parks (BEE Parks) projects, being led by the Biodiversity
Enhancement Intern (externally funded). In Q2, SSEA engaged municipalities and school
boards in the watershed, to outline the projects and initiate discussions about opportunities for
naturalization. SSEA began conducting site visits to potential sites, and will be providing
technical support and site-specific guidance to support planning and implementation of
naturalization and habitat enhancement projects on municipal land and in schoolyards/gardens.
The projects also involve conducting communications, education and outreach to improve
ecological literacy and empower broader community action in naturalization and stewardship,
and support municipal efforts such as Bee City and no-mow/reduced-mow programs.
Land Use Planning
Input and Review
Plan and Policy Input
SSEA participated in pre-consultation meetings and/or commented on applications, reports, and
Environmental Impact Studies for 25 sites.
Drinking Water Source Protection
Source Protection Authority and Risk Management Services
Source Protection Authority Services
Negotiations are ongoing for a 3-year draft workplan and budget with the Ministry of
Environment, Conservation and Parks for Source Protection Authority work.
Continued to work on current and predicted water system changes within the Towns of Midland
and Townships of Tiny, Springwater, and Severn. Received approval for the amendment to the
Horseshoe Highlands system in the Township of Oro-Medonte.
Gave a virtual "Drinking Water Source Protection 101" to Township of Severn staff.
Risk Management Services
This quarter staff answered 30 inquiries, commented on 15 development applications, attended
7 pre-consultation meetings, signed 8 Risk Management Plans, removed the need for 3 Risk
Management Plans, Ordered 1 Risk Management Plan, and conducted 3 site visits. Staff are
on target to meet the Provincial July 1st 2024 Risk Management Plan deadline.
Monitoring Programs
Field/data collection:Open Water, Inland Lakes, Intakes, PWQMN/Tributaries,Stream Temperature,
eenthic Invertebrates, Climate, and Citizen Science
Lake Sampling (Open Water, Inland Lakes, Intakes)
Staff have completed 4 monitoring events for Bass Lake and Little Lake. Sampling included
collecting water chemistry samples and field data such as pH, conductivity and temperature.
Water quality results are used to assess lake conditions including algae blooms, guide
management decisions, and protect drinking water quality.
sseainfoCa-)severn sound.ca www.severnsound.ca 5
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
Blue Green Algae Blooms
Field staff continue to work in partnership with the MECP to monitor Blue-green Algae blooms
throughout the watershed. During one of the routine sampling events on Bass Lake, staff
identified a potential Blue-Green Algae Bloom on the North-side of the lake. Samples were
submitted to MECP on June 20th and on June 28th, the MECP as well as the Health Unit
confirmed the presence of toxic Blue-Green Algae. The municipality was notified and public
signage was put up as well as notification on the SMDHU web site
https://www.simcoemuskokahealth.org/Topics/Safe Water/bluegreenalgae copy1.aspx
Permanent signage has been installed by the Township of Oro-Medonte, on behalf of the
Health Unit, at public access points to Bass Lake, addressing the blue-qreen algae bloom.
PWQMN (Provincial Water Quality Monitoring Network)
Conducted three sampling runs at 12 sites throughout the " -
watershed, collectingchemistry samples and corresponding
Y p
field data such as temperature, dissolved oxygen, conductivity,
pH and turbidity. '
Staff continue to monitor and maintain the PWQMN program
conductivity sensor. The sensor was installed at a downstream
site on the Coldwater River. Data will be used to establish a
baseline range which can help detect external impacts on Collecting a chemistry
water quality, such as storm events and de-icing salts. sampling in Sturgeon River,
Township of Tay.
PGMN (Provincial Groundwater Monitoring Network) and
SSEA Wells
Hourly water level and temperature data continue to be
collected. Loggers downloaded and manual water level
readings recorded, at nine PGM N wells and 8 SSEA wells.
The data is used to collect baseline conditions, and assess
how groundwater is being affected by land use, climate
change, and track trends and emerging issues within the
watershed. A professional well driller was hired to repair r
one significantly damaged well casing.
Installing a temperature logger-
Coldwater River, Township of Oro-
Medonte.
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
Stream Temperature
51 stream temperature loggers have been placed in streams across the watershed. The data is
used to model thermal stability. Thermal stability is a classification to determine if a stream is
cold, cool, or warm. Each class provides a unique habitat for temperature dependent species
such as the coldwater spawning trout and salmon.
SSEA staff continue with the 'intensive' thermal stability study conducted on portions of the
Coldwater River subwatershed. This involves visiting all drainage areas and receiving waters to
update drainage mapping. This multi-year project will provide background data and determine
temperature classifications through modeling of all stream reaches, and helps to better
understand where to focus future monitoring and stewardship efforts.
Stream Benthic Invertebrates
Staff have been sorting through bulk preserved samples to collect all benthic invertebrate
specimens. Identified five benthic invertebrate samples from the Sturgeon River watershed,
within the Township of Oro-Medonte and Township of Springwater.
Climate Monitoring - Rain and Air Gauges
Staff have installed four rain and one air temperature gauge. The data collected provides
additional background information for monitoring projects in the Severn Sound and Township of
Tiny Coastal Area, putting monitoring results into context.
Weather Stations
The Town of Midland and Township of Tiny (Lafontaine) weather stations have been checked
regularly using the online portal. Regular data downloads are being completed on a monthly
basis along with monthly rainfall updates. To learn more about our weather stations, access
updated reports and to view the available near real-time data go to the SSEA website.
https://www.severnsound.ca/programs-projects/monitoring/climate-weather/weather-stations/
Citizen Science (Shore Watch, Stream Watch, Invasive Species Spotters, Water Level Watch)
2024/2025 citizen scientists are needed for all programs! Contact the SSEA if you are interested
in becoming a SSEA citizen scientist.
Sustainable Severn Sound Special Project
Climate Change Action Plans, Partners for Climate Change Protection (PCP) Program
Partners for Climate Protection - Local Climate Change Action Plan
Work continues in developing the implementation reports for the municipalities of Midland,
Penetanguishene, Tay, Tiny, Severn, and Georgian Bay. Meetings with municipal staff have
generated lots of ideas and discussion on next steps and current funding opportunities to
advance action items. The Township of Springwater is working with SSEA on developing their
Local Climate Change Action Plan in 2024. To generate engagement, SSEA and the Township
hosted public information sessions May 30th in Elmvale and July 11th at the Township hall in
Midhurst. A community survey was launched to generate direct input from residents on the
development of the plan.
The Township of Oro-Medonte joined the Partners for Climate Protection (PCP) program at their
June Council meeting. Oro-Medonte summer student Emily has been working with SSEA staff
to calculate their GHG baseline and achieve Milestone 1.
sseainfo(a)severn sound.ca www.severnsound.ca 7
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
SSEA staff were appointed as non-voting members of the Township of Georgian Bay's
Sustainable Community Advisory Group. This committee met on April 29th and June 241" and
SSEA staff presented a short update on the PCP process and current climate initiatives
happening in the Township of Georgian Bay.
The next SSEA Municipal Climate Leadership Committee is scheduled for July 18th.
Data Analysis and Reporting
Statistics, Data Management&Analysis, Reporting, and GIS/Mapping
Statistics/Data Management & Analysis
Data management is ongoing with PWQMN (streams), Georgian Bay water levels and regional
climate data, open water/inland lake water chemistry, zooplankton and algae data processing
continues as additional data becomes available, along with updating of long-term trends.
Reporting and Educational Content
Bi-weekly condition reports for both Bass Lake and Little Lake have been made available on the
SSEA website at https://www.severnsound.ca/programs-projects/monitoring/severn-sound-
inland-lakes/inland-lakes/. Reports will also be made available to the public through all our
social media feeds.
Update on COA Projects
A draft State of Severn Sound 201" anniversary Report has been completed, a social media
campaign has been drafted, and a presentation slide deck has been created. A draft
Stormwater Report has also been completed.
Partnerships
New/Updated NGO Partners and MOU's, Academia
SSEA continues to work with municipal and NGO/external r
partners to deliver effective environmental stewardship, Y.
including membership with GBB's ICECAP and the -
SMDHU's Climate Change Exchange Committee (CCEC),
Climate Change Charter Working Group and Georgian
College's Program Advisory Committee. SSEA is also a
member of the Lake Huron Partnership, the Great Lakes
Ecoregion Network and Watersheds Canada. Team Tree Punt with Board Member
Lori Hutcheson, MP Adam Chambers
Financial
Grants, Budget, Invoicing
Grants
Multiple grants applied to by SSEA to enhance services are pending approval, including:
• Invasive Species Centre— Invasive Phragmites Control Fund: $25,000
Approved for 2024:
• BioTalent Canada Science Horizons Youth Internship Program: $25,000 wage subsidy,
Biodiversity Enhancement Intern
sseainfo(a)severn sound.ca www.severnsound.ca 8
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15.a) Correspondence from Severn Sound Environmental Association (SSEA) ...
• Midland Rotary Club: $2,450, Biodiversity Enhancement and Education Parks and
Severn Sound Engagement and EDucation
• Watersheds Canada: $6,000 (plus additional $10,000 in-kind), Restore the Shore
• Lake Huron Community Action Initiative: $8,000, Restore the Shore
• Federal Canada Summer Jobs (CSJ): $12,751.20 wage subsidy for 2024 for 4 summer
positions
• ECO Canada Coop: $5,000 wage subsidy, Environmental Field Technician
Community Donations: $1,300
Invoicing
In Q2, SSEA issued 44 invoices: 32 cost recovery invoices (11 Midland, 6 Tiny, 4 Severn, 5
Tay, 6 Penetanguishene), 1 to LSRCA for DWSP, 1 to MECP for the COA Projects, 1 to District
of Muskoka for RMO services, 1 to ABCA for the Biodiversity Enhancement Project and the
2024 annual invoices to 8 municipal partners were also issued (processed in Q1).
Thank you from Team SSEA
• Jon Main - Sustainability & Climate Amazing Interns and Seasonal Staff.
Action Coordinator • April Kerr- Environmental Field
• Judy Limoges - Financial Services Technician
Coordinator (Treasurer) • Arenn Osadzuk— Invasive Species
• Julie Cayley - Executive Director Technician
• Lex McPhail - IT Manager/GIS • Cheyenne Simpson — Environmental
Applications Specialist Field Technician
• Melissa Carruthers - Manager Source • Jacqueline Laurin — Biodiversity
Water Protection, RMO/RMI Enhancement Intern
• Michelle Hudolin - Manager Watershed • Kelsey Dunkeld — Invasive Species
Resilience, Wetlands & Habitat Biologist Technician
• Nicole Stott - Corporate Administration • Kelsey Scott— Communications and
Coordinator Outreach Assistant
• Nikki Priestman - Watershed Health • Kirsten MacLeod - Source Water
Specialist Protection Intern
• Patrick Jackson - Invasive Species • Meriam Dahmani — Climate Data and
Program Coordinator File Management Technician
• Paula Madill - Ecosystem Technologist • Sarah Song — Inland Lakes Water
• Travis van Engelen - Tree Plant Quality Stewardship Intern
Program Specialist
_r.
sseainfo(a)severnsound.ca -www.severnsound.ca 9
Page 135 of 156
15.b) Minutes of Barrie Public Library Board meeting held on Thursday, J40 ...
Barrie Public
LIBRARY BOARD MINUTES
BOARD MEETING : #24-05
DATE: THURSDAY, JUNE 27, 2024 , 7: 00 PM
LOCATION : DOWNTOWN —ANGUS ROSS ROOM
Austin Mitchell (Chair), Michael Sauro (Vice-Chair), Amy Courser (Councillor),
• - - Nigussie Nigussie (Councillor) (arrived at 7:12pm-9:16pm), John Bicknell, Robin
Munro, Scott Herman, Merrisa Little
• L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe
- • - George Hawtin
• - K. Bouffard
1. Call to Order, Welcome and Land Acknowledgment
The meeting was called to order at 7:04 pm
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations — None
5. Board Development — BPL Leaders & Innovative Teens (LIT)
Members from BPL LIT highlighted projects funded through United Way Simcoe
Muskoka's Youth United Grant and shared their goals and impacts within the community.
6. Closed Meeting
Public Libraries Act— Section 16.1(4) (a) the security of the property of the board and
Municipal Act— Section 239 (2) (j) a trade secret or scientific, technical, commercial or
financial information that belongs to the municipality or local board and has monetary
value or potential monetary value.
Motion #24-14 MICHAEL SAURO - SCOTT HERMAN
THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter
being considered concerns the security of the property of the board (Public
Libraries Act Section 16.1(4) (a)) and a trade secret or scientific, technical,
commercial or financial information that belongs to the municipality or local board
Page 1 of 5
Page 136 of 156
15.b) Minutes of Barrie Public Library Board meeting held on Thursday, J40 ...
Barrie Public
LIBRARY BOARD MINUTES
and has monetary value or potential monetary value (Municipal Act— Section 239
(2) (j)). CARRIED
This portion of the meeting was held in closed session.
6.1 Cybersecurity (A.Rogers, Manager, Information Technology)
6.2 Oro-Medonte Contract
Rise and report.
Motion #24-15 MICHAEL SAURO -JOHN BICKNELL
THAT the Barrie Public Library Board direct staff to increase the rate charged
to Oro-Medonte Township by 3% for each of the next two (2) years (2025
and 2026). CARRIED
Consent Agenda
7. Board Meeting Minutes
8. CEO's Report
9. Correspondence
9.1 United Way Simcoe Muskoka Recognition, Champion of Collaboration
10.Deferred Items
a. Financial Migration
b. CEWS Liability (Quarterly)
c. Succession Management Plan
Agenda
11.Items held from the Consent Agenda
Motion #24-16 AMY COURSER - MERRISA LITTLE
THAT the Barrie Public Library Board adopts the consent agenda for Board meeting
#24-05 dated Thursday, June 27, 2024, as amended. CARRIED
12.CEO Workplan Update
The CEO provided highlights from her workplan.
A community navigator update will be prepared for the September Board meeting,
aligning with the Simcoe County report.
A report on reserves will be coming in the fall after the P&F meeting and discussions with
the city. This will also be shared with council.
Page 2 of 5
Page 137 of 156
15.b) Minutes of Barrie Public Library Board meeting held on Thursday, J40 ...
Barrie Public
LIBRARY BOARD MINUTES
13.Staff Development Day Request
Board members will be notified of the day and will receive an invitation to the staff
development day.
Motion #24-17 ROBIN MUNRO - AMY COURSER
THAT the Barrie Public Library Board approve a one-day system-wide closure of the
Library for staff development and strategic planning before the end of 2024, on a
date to be determined. CARRIED
14.Board Committees
14.1 Personnel & Finance
14.1.1 Bank Account
Motion #24-18 SCOTT HERMAN -JOHN BICKNELL
THAT the Barrie Public Library Board approve the establishment of a
new bank account at Scotiabank while maintaining the current
Toronto Dominion Bank account (Account#0400804, Transit
#2072), and that Chin Tung Chan, Manager, Finance be added
as a signing authority to both the new Scotiabank account and
the existing Toronto Dominion Bank account and that Lauren
Jessop, CEO and Christopher Vanderkruys (Director, Business
& Development) be added as signing authorities on the
Scotiabank account. CARRIED
14.1.2 Reserves (Verbal Update)
The P&F committee recently met to review reserves. At last week's
council meeting, some discussions took place, and a motion was
passed regarding library financial controls (as noted in the Chair's
email). The CEO is meeting with city staff and the mayor to discuss
further collaboration on reserves. The Chair encouraged Board
members to ask questions, submit agenda items, and reach out for
clarification as needed.
An email was sent to council to clarify and express disappointment
regarding recent conversations at the council meeting, given the
Library's ongoing collaboration with city staff. The email clarified
several key points regarding reserves, potential capital projects, past
capital projects (and the master facilities plan), KPIs, internal audit, and
financial oversight provided regularly by the board.
The Chair stressed the importance of Board members attending and
actively participating in meetings. Everyone is welcome to join
Page 3 of 5
Page 138 of 156
15.b) Minutes of Barrie Public Library Board meeting held on Thursday, J40 ...
Barrie Public
LIBRARY BOARD MINUTES
committee meetings if interested. It's important to review the meeting
package ahead of time, as Hub discussions are important.
The Chair stressed the importance of maintaining collaborative
discussions and working together, expressing confidence in Board
members. These discussions should be happening at the Board level,
not solely at council meetings. There are scheduled meetings to
address questions or concerns.
The Chair is hopeful we can improve our relationship with council and
reassure them that the Board is trustworthy and capable.
14.2 Community & Governance
14.2.1 Announcements
The second-anniversary celebration for the Holly location will take
place on August 91", from 10 AM to 12 PM. An invitation will be sent to
the Board.
The Dragon Boat Festival is scheduled for August 171". Due to planned
construction at Heritage Park, team registration was capped at 36
teams.
14.2.2 Ontario Library Service (OLS) Update (M. Little)
M. Little shared highlights from OLS sessions.
There was a session on intellectual freedom issues.
Kitchener Public Library is building a net-zero library.
15.Report of the Chair— Verbal Report
There was some concern from the public around a recent meeting room booking. The
Chair thanked the CEO for keeping the Board in the loop. The CEO confirmed the
booking complied with our policy. The mayor and one MPP also commented on the
booking and stated the library has its own policies.
The Chair congratulated the marketing team for receiving the John Cotton Dana Award.
The Chair also commended the Library for receiving recognition from the United Way for
the Community Navigator pilot program and applauded the volunteers who received 2024
Ontario Service Awards for their years of service.
The Board is sorry to hear that S. Sydor and A. Schroeder are leaving BPL for other
opportunities and thanked them for all their work and years of service.
Page 4 of 5
Page 139 of 156
15.b) Minutes of Barrie Public Library Board meeting held on Thursday, J40 ...
Barrie Public
LIBRARY BOARD MINUTES
16.Date of Next Board Meeting
Thursday, September 26, 2024 7:00 pm
17.Adjournment
The meeting was adjourned at 9:21 pm
Page 5 of 5
Page 140 of 156
16.a) Correspondence dated September 30, 2024 from John Ewart, Ewart O'D...
EWART
'DWYER
Han- ft dSoltdtDrs
September 30,2024
Township of Oro-Medonte VIA E-MAIL:yartbichon(a-)i)ro-itzetlt)ntc,.c(i
148 Line 7 South
Ora-Medonte, Ontario L0L 2E0
Attention: Yvonne Aubichon, Municipal Clerk
Dear Ms. Aubichon:
Re: Complaint Pursuant to the Cade of Conduct
Our File No. 2185.017(General 2024)
The writer acknowledges and thanks you for your email with respect to the above-noted matter.
In order to respond to the issues raised by the members of council, I provide the following
information.
Firstly, with respect to the number of complaints received by my office during the 2023 calendar
year,this concern was address in our letter of May 3, 2024.
During the calendar year of 2024, to date five complaints have been received by our office which
involve alleged contravention of the Municipal Code of Conduct.
During the calendar year of 2024, one complaint was received by our office which did not result
in a full inquiry and resulted in the complaint having been summarily dismissed.
With respect to the issue of confidentiality,this issue is addressed through the operation of Section
223.5 of the Municipal Act, 2001,
Section 223.5 of the Municipal Act, 2001, as amended, imposes a duty of confidentiality upon an
Integrity Commissioner in performing his or her duties subject to certain exceptions as identified
in Sections 223.5(2) and.223.5(2.3).
Page 141 of 156
16.a) Correspondence dated September 30, 2024 from John Ewart, Ewart O'D...
Duri rig the calendar year of 2024, two complaints were received of which both matters arc the
suhjcct of ongoing inquiry.
During the month of September 2024 (September 27,2024)two complaints were received and are
currently awaiting review to determine if either matter wilt proceed to an inquiry.
Section 223.5(2) provides that the Commissioner may disclose information in a criminal
proceeding as requireci by law or otherwise in according with this part.
Section 223.5(2.1) provides that advice provided by the Commissioner to a member under
paragraphs 4, 5 or 6 of Subsection 223.3(l)may be released with the members written consent.
The above sections are directive of the duty of the Commissioner to preserve the secrecy of all
matters that come within his or her knowledge. The duty to maintain with secrecy all matters that
cone within the Commissioner's knowledge exists regardless of whether a complaint is the subject
of inquiry and report or if dismissed without an inquiry being conducted.
Accordingly, until the inquiry of the four active complaints are concluded, our office is not in a
position to providing further comment.
I trust the above is responsive to the question raised by the member of council.
Very truly yours,
EWART Q'DWYER
M. John Ewart
MJEljlh
Page 142 of 156
16.b) Correspondence dated September 16, 2024 from Oro-Medonte Property ...
Petition to Mayor Greenlaw, Councilor Hutcheson &other members of Council
Dear Mayor Greenlaw, Councilor Hutcheson,and other members of Council: September 16, 2024
Please accept our 10-page petition which is here enclosed containing the signatures and contact
information for 151 adults, all living in the Cathedral Pines subdivisions, regarding the Zone 1 water
connection fee. First, this petition should dispel the myth that only a handful of people are opposed to
the connection fee. Opposition in our community is very strong, ongoing and widespread. I expect that
opposition is equally strong in all Zone 1 developments.
Just to clarify,while we are opposed to the fee,we are very supportive of the objective.
Please be assured that the Oro-Medonte Property Owners' Association (OMPOA) and all those it
represents, remains ready and willing to meet with the Township to negotiate a settlement of the Zone
1 water fee issue. We believe that a negotiated settlement is a much preferable outcome to this
ongoing problem.
Judging from the content of KPMG's August 1, 2024 report to Council, as delivered at the August 14tn
Council meeting, it appears that KPMG is unaware that under section 7 of the Water Rights Guarantee
Agreement, Horseshoe Resort/Freed may make changes to the Zone 1 water system, but, it must do so
at its expense.
Zone 1 property owners wish to resolve the connection fee issue as soon as possible.
Submitted respectfully and without prejudice,
. W,
Tom Kurtz, President RECEIVED
Oro-Medonte Pro ert Owners' Association
SEP 1,8 2024
OFtO-MEDONTE
TOWNSHIP
Page 143 of 156
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Page 153 of 156
18.a) 2024-105: Being a "By-Law to Require the Issuance of a Permit for ...
The Corporation of The Township of Oro-Medonte
By-Law No. 2024-105
Being a "By-Law to Require the Issuance of a Permit for Over Dimensional
Loads" and to repeal By-Law 2009-009
Whereas Section 110 of the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended,
authorizes municipalities to grant a permit for use of a highway by vehicles in excess of
the dimensional limits or weight limits identified in the Act;
And Whereas the Municipal Act2002, S.O. 2001, c.25, as amended, Section 11,
provides that municipalities may pass by-laws within the sphere of jurisdiction with
respect to traffic on highways;
And Whereas the Council of the Township of Oro-Medonte has enacted a By-law to
provide for the imposition of fees or charges;
And Whereas the Council of The Township of Oro-Medonte deems it necessary and
desirable to pass a by-law requiring the issuance of a Permit for Over Dimensional
Loads upon road allowances within the Township of Oro-Medonte;
Now Therefore the Council of The Corporation of The Township of Oro-Medonte
hereby enacts as follows:
1. DEFINITIONS
a) "Over Dimensional Load"shall mean any combination of vehicle and load
having a width, length, height, or weight in excess of the limits provided for in
the Highway Traffic Act;
2. That every person with an Over Dimensional Load within the Township of Oro-
Medonte road allowances, shall obtain an annual or single use/daily permit;
3. That notwithstanding Section 2 above, all farm equipment or machinery, and
machinery or equipment used by contractors while in the employ of the Township
of Oro-Medonte, are exempt from this by-law;
4. That should damages occur during the mobilization of Over Dimensional Loads
within the Township of Oro-Medonte road allowances, the permit holder shall
reinstate the Township's road allowance to its original state. Failure of the permit
holder to comply with the required restorative works will result in the Township of
Oro-Medonte performing the restoration work and the permit holder shall be
invoiced for all costs absorbed by the Township.
5. That the permit holder shall be responsible for the regulation of traffic control;
6. That the permit holder shall be responsible for all overhead utility lines and make
necessary arrangements for utility awareness and assistance;
7. That the permit holder shall arrange for a police escort, if required;
8. That the permit holder shall provide proof of liability insurance ($5,000,000
minimum) that shows the Township of Oro-Medonte as additional insured and a
copy of the Commercial Vehicle Operator's Registration (C.V.O.R.), prior to the
permit being issued;The permit holder is responsible for providing both an updated
certificate of insurance and CVOR registration upon expiry, failure to provide
updated certificates will deem the permit void upon expiry of insurance or CVOR
registration.
Page 154 of 156
18.a) 2024-105: Being a "By-Law to Require the Issuance of a Permit for ...
9. That the permit holder understands that he/she/they are fully responsible for any
claims for any accident or damage that may arise against the Corporation of the
Township of Oro-Medonte,due to the Over Dimensional Load occupying Township
roadways while mobilization activities are being performed;
10. That during load restriction periods, special permission must be obtained to
mobilize loads greater than five (5)tonnes per axle on Township of Oro-Medonte
road allowances;
11. That the permit issued is not valid from one half hour after sunset to one half hour
before sunrise or at any other time when, due to insufficient light or unfavourable
atmosphere or conditions, persons and vehicles are not clearly discernible at a
distance of one hundred and fifty(150)metres or less;
12. That every annual permit issued pursuant to this by-law shall expire on the 31s'
day of December in the year in which it was issued. Every single use/daily permit
issued pursuant to this by-law shall expire one half hour after sunset of the day the
permit was issued;
13. That the permit fee shall be paid to the Corporation of the Township of Oro-
Medonte at the time of issuance of the permit, and shall be as approved in the
updated Fees and Charges By-law;
14. That Council for the Township of Oro-Medonte does hereby authorize the Director
of Operations and Community Services or designate to issue single use/daily and
annual Over Dimensional Load Permits;
15. That every person who contravenes any provision of this by-law is guilty of an
offence and shall be liable to a fine in an amount to be determined pursuant to the
Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, and every such fine
is recoverable under the Provincial Offences Act;
16. That By-law No. 2009-009 is hereby repealed in its entirety;
17. And That this by-law shall come into force and effect upon final reading.
By-Law Read a First, Second and Third time, and Passed this 9th day of October,
2024.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 155 of 156
20.a) 2024-106: Being a By-Law to Confirm the Proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2024-106
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, October 9, 2024
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
October 9, 2024, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 9th day of
October, 2024.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 156 of 156