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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, September 25, 2024 3:04 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk;
Present: Brent Spagnol, Director, Development Services; Ralph Dominelli,
Executive Staff Officer/Fire Chief; George Vadeboncoeur, Manager,
Planning, Special Projects; Christy Scheffel, Deputy Treasurer, Manager
of Accounting, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
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Council Meeting Minutes — Wednesday, September 25, 2024.
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240925-1
Moved by Schell, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, September 25, 2024
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
To be dealt with under Item 19.
5. Minutes of Council and Committees:
a) Minutes of Special Joint Accessibility Advisory Committee meeting held on Thursday,
September 5, 2024.
b) Minutes of Council meeting held on Wednesday, September 11, 2024.
Motion No. C240925-2
Moved by Young, Seconded by Clark
Be it resolved that the
a) Minutes of Special Joint Accessibility Advisory Committee meeting held on Thursday,
September 5, 2024
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, September 11, 2024
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, September 25, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
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Council Meeting Minutes — Wednesday, September 25, 2024.
11. Reports of Municipal Officers for Action:
a) OCS2024-30, Mark Prutchick, Technologist Supervisor, Operations re: Award of RFQ-
OCS2023-09 — 1 year extension for 2024-2025 - Supply, delivery, mixing and stacking of
screened winter sand.
Motion No. C240925-3
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That OCS2024-30, Mark Prutchick, Technologist Supervisor, Operations re: Award of
RFQ0CS2023-09 — 1 year extension for 2024-2025, supply, delivery, mixing and
stacking of screened winter sand be received and adopted.
2. That RFQ Contract OCS2023-09 supply, delivery, mixing and stacking of screened winter
sand awarded to Duivenvoorden Haulage, be extended for the 2024/2025 winter season
commencing October 15, 2024, for the unit pricing as follows:
o Small Crescent $14.75 / tonne plus HST;
o South Pit $13.25 / tonne plus HST;
o North Pit $15.25 / tonne plus HST;
o North Yard $15.60 / tonne plus HST.
3. That the Township continue to participate with the Georgian Bay Purchasing Cooperative
for the purchase of Bulk Highway Road Salt at a rate of $68.98 per tonne and Bulk
Highway Treated Salt at a rate of $97.63 per tonne for the 2024 and 2025 winter season.
4. That the Manager, Operations be authorized to execute the appropriate agreements on
behalf of the Township.
Carried.
b) Brent Spagnol, Director, Development Services, memorandum correspondence dated
September 25, 2024 re: By-law 2024-98-Cannabis Production and Processing Facilities
(Medical Saints) [Refer to Item 18a)].
Motion No. C240925-4
Moved by Bard, Seconded by Schell
Be it resolved
1. That the memorandum correspondence dated September 25, 2024 from Brent Spagnol,
Director, Development Services, re: By-law 2024-98-Cannabis Production and
Processing Facilities (Medical Saints) be received.
2. That By -Law 2024-098, per the Ontario Land Tribunal Order OLT-22-002249, be brought
forward under Item 18a).
Carried.
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Council Meeting Minutes — Wednesday, September 25, 2024.
c) CS2024-019, Yvonne Aubichon, Clerk re: Proposed Land Inventory Project.
Motion No. C240925-5
Moved by Clark, Seconded by Young
Be it resolved
1. That CS2024-019, Yvonne Aubichon, Clerk re: Proposed Land Inventory Project be
received and adopted.
2. That Council approve the continuation of the Land Inventory Project as outlined in
CS2024-019.
3. That staff proceed as outlined in CS2024-019.
Carried.
12.Reports of Municipal Officers for Information Only:
a) FI2024-13, Dee Kitchener, Finance and Procurement Analyst re: Georgian Bay Area
Public Purchasing Collaborative (GBAPPC) Reverse Trade Show Information Report.
Motion No. C240925-6
Moved by Hutcheson, Seconded by Bard
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) FI2024-13, Dee Kitchener, Finance and Procurement Analyst re: Georgian Bay Area
Public Purchasing Collaborative (GBAPPC) Reverse Trade Show Information Report.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided Updates: Mayor Greenlaw, Deputy Mayor
Lavoie, Councillors Bard and Schell
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Deputy
Mayor Lavoie.
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Council Meeting Minutes — Wednesday, September 25, 2024.
15. Consent Agenda:
a) Correspondence from Orillia Public Library Board re: September 18, 2024 Board
Package.
Staff Recommendation: To Be Received for Information Only.
Motion No. C240925-7
Moved by Lavoie, Seconded by Schell
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence from Orillia Public Library Board re: September 18, 2024 Board
Package.
Received.
Carried.
16. Communications/Petitions:
a) Correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson, Simcoe
County District School Board (SCDSB) re: Collaborative Efforts for Safer School Zones.
Motion No. C240925-8
Moved by Bard, Seconded by Hutcheson
Be it resolved
1. That the correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson,
Simcoe County District School Board (SCDSB) re: Collaborative Efforts for Safer School
Zones be received and that staff follow up with SCDSB.
2. And Further that the matter be referred to the Traffic Safety Advisory Committee.
Carried.
17.Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, September 25, 2024.
18. By -Laws:
a) 2024-098: A By-law to Amend Zoning By-law 97-95, as amended (Cannabis Production
and Processing Facilities).
Motion No. C240925-9
Moved by Clark, Seconded by Young
Be it resolved that By -Law No. 2024-098
a) 2024-098: A By-law to Amend Zoning By-law 97-95, as amended (Cannabis Production
and Processing Facilities)
be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C240925-10
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 3:45 p.m. to discuss
• Litigation affecting the municipality; Solicitor -client privilege (Official Plan Appeal - UCCI
Lands);
• Acquisition/disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)).
Carried.
b) Motion to Rise and Report.
Motion No. C240925-11
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now Rise at 4:41 p.m. and Report on the Closed Session Items 19
c) George Vadeboncoeur, Manager, Planning, Special Projects re: Litigation affecting the
municipality; Solicitor -client privilege (Official Plan Appeal - UCCI Lands);
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of Decommissioned Fire
Hall - 375 Line 11 South (Hawkestone)).
Carried.
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Council Meeting Minutes — Wednesday, September 25, 2024.
c) George Vadeboncoeur, Manager, Planning, Special Projects re: Litigation affecting the
municipality, Solicitor -client privilege (Official Plan Appeal - UCCI Lands).
The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne
Aubichon, Clerk; Brent Spagnol, Director, Development Services; George Vadeboncoeur,
Manager, Planning, Special Projects; Jennifer Biggar, Russell Christie LLP.
Motion No. C240925-12
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That Confidential Report No. DS2024-114, George Vadeboncoeur, Manager, Planning,
Special Projects and confidential verbal information presented by Jennifer Biggar, Russell
Christie LLP re: Litigation affecting the municipality, Solicitor -client privilege (Official Plan
Appeal - UCCI Lands) be received and adopted.
2. That staff proceed as directed regarding Ontario Land Tribunal Case No: OLT-24-
000455, UCCI Consolidated Companies.
Carried.
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of Decommissioned
Fire Hall - 375 Line 11 South (Hawkestone)).
The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne
Aubichon, Clerk; Brent Spagnol, Director, Development Services; Ralph Dominelli, Executive
Staff Officer/Fire Chief.
Motion No. C240925-13
Moved by Young, Seconded by Clark
Be it resolved
1. That the confidential verbal information presented by Yvonne Aubichon, Clerk re:
Acquisition/Disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, September 25, 2024.
20. Confirmation By -Law:
a) 2024-099: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 25, 2024.
Motion No. C240925-14
Moved by Hutcheson, Seconded by Young
Be it resolved that By -Law No. 2024-099: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 25, 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240925-15
Moved by Schell, Seconded by Bard
Be it resolved that we do now adjourn at 4:43 p.m.
/Mayor, Randy Greenlaw
Cler vonne Aubichon
Carried.
Carried.
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