09 11 2024 Council Minutes6)Tou' ship o f
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Proud Heritage, Exciting Future
Wednesday, September 11, 2024
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
3:00 p.m.
Staff Shawn Binns, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk; Donna Hewitt, Director, Corporate
Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara
Obee, Director, Human Resources; Brent Spagnol, Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Dylan
Flannery, Director, Operations and Community Services; Ralph Dominelli,
Executive Staff Officer/Fire Chief; George Vadeboncoeur, Manager,
Planning Special Projects; Kamil Burdyna, Manager, Development
Engineering; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, September 11, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240911-1
Moved by Clark, Seconded by Young
Be it resolved that the agenda for the Council meeting of Wednesday, September 11, 2024
be received and adopted.
Carried.
Motion No. C240911-2
Moved by Young, Seconded by Hutcheson
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 12a) DS2024-093, George
Vadeboncoeur, Manager, Planning, Special Projects re: Information Report on
Action/Activities of the Township of Oro-Medonte to Address the Matter of Short -Term Rental
Accommodations in the Municipality. Councillor Schell submitted the following:
I own and operate a Short Term Rental.
4. Closed Session Items:
To be dealt with at Item #19.
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Council Meeting Minutes — Wednesday, September 11, 2024.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, August 14, 2024.
b) Minutes of Human Resources Committee meeting held on Wednesday, September 4,
2024.
Motion No. C240911-3
Moved by Hutcheson, Seconded by Clark
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, August 14, 2024 be received and
adopted as printed and circulated; and that the draft
b) Minutes of Human Resources Committee meeting held on Wednesday, September 4,
2024
be received and that the recommendation therein, per Motion No. HRC240904-3, be
adopted.
6. Recognition of Achievements:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
One (1) individual provided comments with respect to Item 11 b).
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
11. Reports of Municipal Officers for Action:
a) OCS2024-29, Dylan Flannery, Director, Operations and Community Services re:
Community Sport and Recreation Infrastructure Fund (CSRIF) Grant Application.
Motion No. C240911-4
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That OCS2024-29, Dylan Flannery, Director, Operations and Community Services re:
Community Sport and Recreation Infrastructure Fund (CSRIF) Grant Application be
received and adopted.
2. That Council direct staff to apply for the CSRIF grant for the Phase 2 Horseshoe Valley
Community Centre Project located at 739 Horseshoe Valley Rd West.
Carried.
b) DS2024-073, Brent Spagnol, Director, Development Services re: Municipal Law
Enforcement Division Facility Accommodation Project.
Motion No. C240911-5
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That DS2024-073, Brent Spagnol, Director, Development Services re: Municipal Law
Enforcement Division Facility Accommodation Project be received and adopted.
2. That staff proceed with the issuance of the tender to advance the Shanty Bay Firehall
Retrofit Project to accommodate the relocation of the Municipal Law Enforcement
Division and address the accommodation needs of the division.
3. That staff report back to Council following the completion of the tendering process.
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
c) DS2024-105, Kamil Burdyna, Manager, Development Engineering re: Certificate of
Assumption, Braestone Subdivision Phases 1B and C, Registered Plan 51M-1113,
Braestone Development Corporation [Refer to Items 18a) and b)].
Motion No. C240911-6
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That DS2024-105, Kamil Burdyna, Manager, Development Engineering re: Certificate of
Assumption, Braestone Subdivision Phases 1B and C, Registered Plan 51M-1113,
Braestone Development Corporation be received and adopted.
2. That the Township issue the Certificate of Assumption for the Braestone Subdivision
Phases 1B and C, being the Registered Plan 51M-1113 dated June 19, 2017.
3. That staff bring forward the appropriate By-laws for Council's consideration.
4. That the Developer be notified of Council's decision under the Manager, Development
Engineering, Development Services' signature.
Carried.
d) ES2024-16, Michelle Jakobi, Director, Environmental Services re: Municipal Stormwater
Infrastructure By -Law [Refer to Item 18c)].
Motion No. C240911-7
Moved by Bard, Seconded by Schell
Be it resolved
1. That ES2024-16, Michelle Jakobi, Director, Environmental Services re: Municipal
Stormwater Infrastructure By -Law be received and adopted.
2. That draft By-law 2024-090, to regulate and control the use of municipal stormwater
infrastructure in the Township of Oro-Medonte be brought forward for Council's
consideration.
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
e) ES2024-17, Michelle Jakobi, Director, Environmental Services re: Municipal Sewer Use
By -Law [Refer to Item 18d)].
Motion No. C240911-8
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That ES2024-17, Michelle Jakobi, Director, Environmental Services re: Municipal Sewer
Use By -Law be received and adopted.
2. That draft By-law 2024-091, to regulate and control discharges into the municipal
sanitary sewage works in the Township of Oro-Medonte be brought forward for Council's
consideration.
Carried.
12. Reports of Municipal Officers for Information Only:
a) DS2024-093, George Vadeboncoeur, Manager, Planning, Special Projects re:
Information Report on Action/Activities of the Township of Oro-Medonte to Address the
Matter of Short -Term Rental Accommodations in the Municipality.
Councillor Schell declared a conflict of interest on Item 12a) DS2024-093, George
Vadeboncoeur, Manager, Planning, Special Projects re: Information Report on
Action/Activities of the Township of Oro-Medonte to Address the Matter of Short -Term Rental
Accommodations in the Municipality. Councillor Schell submitted the following:
I own and operate a Short Term Rental. Councillor Schell left the room and did not
participate in the discussion or vote on this item.
Motion No. C240911-9
Moved by Bard, Seconded by Clark
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) DS2024-093, George Vadeboncoeur, Manager, Planning, Special Projects re:
Information Report on Action/Activities of the Township of Oro-Medonte to Address the
Matter of Short -Term Rental Accommodations in the Municipality.
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
7. Public Meetings:
a) Notice of Public Meeting Regarding Proposed Development Charges (D.C.) By-law and
Underlying Background Study.
Mayor Greenlaw called the meeting to order and explained this Public Meeting has been
called pursuant to Section 12 of the Development Charges Act, 1997, as amended. The
purpose of the meeting is to give the public an opportunity to ask questions, provide
comments, and make representations on the 2024 Development Charges Background Study
and proposed by-law. This study calculates new development charges for eligible Township
services.
Staff commented that no correspondence was received.
Byron Tan, Manager, Watson & Associates Economists Ltd., provided an overview. A
PowerPoint presentation was presented.
Staff confirmed that no public registrations were received and no verbal comments were
received.
There being no further comments or questions, the meeting adjourned.
Motion No. C240911-10
Moved by Young, Seconded by Bard
Be it resolved
1. That Council approve the Development Charges (D.C.) Background Study dated August
23, 2024.
2. That Council continue with the D.C. approach to calculate the charges on a uniform
Township -wide basis for all services except water.
3. That Council approve the D.C. approach to calculate the charges on an urban -area basis
for water services.
4. And That Council has determined that no further public meeting is required.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor Lavoie,
Councillors Hutcheson and Schell.
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Council Meeting Minutes — Wednesday, September 11, 2024.
14. Announcements:
The following member of Council provided announcements: Councillor Young.
15. Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on June
21, 2024.
Staff Recommendation: Receive for Information Only.
b) Highlights of Nottawasaga Valley Conservation Authority (NVCA) August 23, 2024 Board
Meeting.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated August 20, 2024 from the Simcoe Muskoka District Health Unit
re: Save the Date: Rethink Poverty 2024 Event, November 14, 2024 from 10:00 a.m. to
3:00 p.m., Dorian Parker Centre, 227 Sunnidale Road, Barrie.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated September 4, 2024 from the Orillia Public Library (OPL) re:
Township of Oro-Medonte Statistics: August 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240911-11
Moved by Young, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on June 21,
2024.
Received for Information Only.
b) Highlights of Nottawasaga Valley Conservation Authority (NVCA) August 23, 2024 Board
Meeting.
Received for Information Only.
c) Correspondence dated August 20, 2024 from the Simcoe Muskoka District Health Unit re:
Save the Date: Rethink Poverty 2024 Event, November 14, 2024 from 10:00 a.m. to 3:00
p.m., Dorian Parker Centre, 227 Sunnidale Road, Barrie.
Received for Information Only.
d) Correspondence dated September 4, 2024 from the Orillia Public Library (OPL) re:
Township of Oro-Medonte Statistics: August 2024.
Received for Information Only.
16. Communications/Petitions:
None.
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
17. Notice of Motions:
None.
18. By -Laws:
a) 2024-088: Being a By -Law to Authorize the Issuance of the Certificate of Assumption for
Braestone Subdivision — Phases 1 B and C, Registered Plan 51M-1113 Save and
Except Recreational Block 67.
b) 2024-089: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte Gelderland Crescent and segments of Thoroughbred Drive and Morgan
Drive on Plan 51M-1113.
c) 2024-090: A By-law to Regulate and Control the Use of Municipal Stormwater
Infrastructure in the Township of Oro-Medonte.
d) 2024-091: A By-law to Regulate and Control Discharges into the Municipal Sanitary
Sewage Works in the Township of Oro-Medonte.
e) 2024-094: A By-law of The Corporation of the Township of Oro-Medonte to provide for
the imposition of fees or charges, and to Repeal By-law Nos. 2021-130, 2022-049, 2023-
012, 2024-027, 2024-038 (Fees and Charges By-law).
Motion No. C240911-12
Moved by Schell, Seconded by Bard
Be it resolved that By -Law Nos. 2024-088, 2024-089, 2024-090, 2024-091, 2024-094
a) 2024-088: Being a By -Law to Authorize the Issuance of the Certificate of Assumption
for Braestone Subdivision — Phases 1 B and C, Registered Plan 51M-1113 Save and
Except Recreational Block 67.
b) 2024-089: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte Gelderland Crescent and segments of Thoroughbred Drive and Morgan
Drive on Plan 51M-1113.
c) 2024-090: A By-law to Regulate and Control the Use of Municipal Stormwater
Infrastructure in the Township of Oro-Medonte.
d) 2024-091: A By-law to Regulate and Control Discharges into the Municipal Sanitary
Sewage Works in the Township of Oro-Medonte.
e) 2024-094: A By-law of The Corporation of the Township of Oro-Medonte to provide for
the imposition of fees or charges, and to Repeal By-law Nos. 2021-130, 2022-049,
2023-012, 2024-027, 2024-038 (Fees and Charges By-law).
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C240911-13
Moved by Hutcheson, Seconded by Schell
Be it resolved that we do now go in Closed Session at 5:15 p.m. to discuss
• Acquisition/disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone));
• Personal matters about an identifiable individual (Performance Management).
Carried.
b) Motion to Rise and Report.
Motion No. C240911-14
Moved by Lavoie, Seconded by Young
Be it resolved that we do now Rise at 6:22 p.m. and Report on the Closed Session Items 4
c) Donna Hewitt, Director, Corporate Services re: Acquisition/Disposition of land (Sale of
Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)).
d) Shawn Binns, CAO/Acting Clerk re: Personal matters about an identifiable individual
(Performance Management).
Carried.
c) Donna Hewitt, Director, Corporate Services re: Acquisition/Disposition of land (Sale of
Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)).
The following staff were present: Shawn Binns, Chief Administrative Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Donna Hewitt, Director, Corporate Services;
Ralph Dominelli, Executive Staff Officer/Fire Chief; Brent Spagnol, Director, Development
Services; Tim Hewitt, Smith & Hewitt Real Estate Team.
Motion No. C240911-15
Moved by Clark, Seconded by Bard
Be it resolved
1. That the confidential correspondence presented by Donna Hewitt, Director, Corporate
Services re: Acquisition/Disposition of land (Sale of Decommissioned Fire Hall - 375 Line
11 South (Hawkestone)) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, September 11, 2024.
d) Shawn Binns, CAO/Acting Clerk re: Personal matters about an identifiable individual
(Performance Management).
The following staff was present: Shawn Binns, Chief Administrative Officer.
Motion No. C240911-16
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the confidential verbal information presented by Shawn Binns,
CAO/Acting Clerk, re: Personal matters about an identifiable individual (Performance
Management) be received.
Carried.
20. Confirmation By -Law:
a) 2024-096: Being a By-law to confirm the proceedings of the Council meeting held on
Wednesday, September 11, 2024.
Motion No. C240911-17
Moved by Lavoie, Seconded by Clark
Be it resolved that By -Law No. 2024-096: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 11, 2024 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C240911-18
Moved by Schell, Seconded by Young
Be it resolved that we do now adjourn at 6:24 p.m.
Aa
lVayor, Randy Greenlaw Dep ty Clerk, Janette Teeter
Carried.
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