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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, August 14, 2024 9:01 a.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young (left @ 1:47 p.m. and returned @ 2:17 p.m.)
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Brent Spagnol, Director, Development Services; Michelle
Jakobi, Director, Environmental Services; Dylan Flannery, Director,
Operations and Community Services; Ralph Dominelli, Executive Staff
Officer/Fire Chief; George Vadeboncoeur, Manager, Planning Special
Projects; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Karla Musso-Garcia, Manager, Operations; Jenny Legget, Manager,
Communications and Public Relations; Emily Hawton, Environmental
Services Student; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, August 14, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240814-1
Moved by Young, Seconded by Schell
Be it resolved that the agenda for the Council meeting of Wednesday, August 14, 2024 be
received and adopted, as amended, to add as Item 4
f) Shawn Binns, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Inter Municipal -Relationships, Provincial Facilitator).
and to withdraw Item 4
e) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase
Dunlop Bridge (Old Coldwater Road); Dunlop Bridge abutting lands described as PT
E1/2 LTS 2 & 3 CON 14 Oro-Medonte Being PT 1 PL 51 R37556 Township of Oro-
Medonte).
Carried.
Motion No. C240814-2
Moved by Schell, Seconded by Clark
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4c) Shawn Binns, CAO; Brent
Spagnol, Director, Development Services, re: Litigation affecting the municipality; Solicitor -
client privilege (Short Term Rentals (STR's)). Councillor Schell submitted the following:
I own and operate a B&B / Short Term Rental in the Township.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240814-3
Moved by Bard, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• Litigation affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's));
• Acquisition/Disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone));
• A position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
Carried.
b) Motion to Rise and Report.
Motion No. C240814-4
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now Rise at 10:45 a.m. at which time we shall Report on the
Closed Session Items 4
c) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation
affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's));
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of Decommissioned
Fire Hall - 375 Line 11 South (Hawkestone));
f) Shawn Binns, CAO re: A position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Inter Municipal -Relationships, Provincial Facilitator).
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
c) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation
affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's)).
Councillor Schell declared a conflict of interest on Item 4c) Shawn Binns, CAO; Brent
Spagnol, Director, Development Services, re: Litigation affecting the municipality; Solicitor -
client privilege (Short Term Rentals (STR's)). Councillor Schell submitted the following:
I own and operate a B&B / Short Term Rental in the Township. Councillor Schell left the
room and did not participate in the discussion or vote on this item.
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnoi, Director,
Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Jenny
Legget, Manager, Communications & Public Relations; Laura Dean, Aird & Berlis LLP.
Motion No. C240814-5
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That the confidential correspondence dated August 9, 2024 from Aird & Berlis LLP and
presented by Shawn Binns, CAO, and Aird & Berlis LLP Legal Counsel
Representative re: Litigation affecting the municipality; Solicitor -client privilege (Short
Term Rentals (STR's)) be received.
2. That staff proceed as directed by Council.
Carried.
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of Decommissioned
Fire Hall - 375 Line 11 South (Hawkestone)).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services.
Motion No. C240814-6
Moved by Clark, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Yvonne Aubichon, Clerk re:
Acquisition/Disposition of land (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
e) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Request to Purchase
Dunlop Bridge (Old Coldwater Road); Dunlop Bridge abutting lands described as PT
E1/2 LTS 2 & 3 CON 14 Oro-Medonte Being PT 1 PL 51R37556 Township of Oro-
Medonte).
This item was withdrawn.
f) Shawn Binns, CAO re: A position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Inter Municipal -Relationships, Provincial Facilitator).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning, Special Projects;
Jenny Legget, Manager, Communications & Public Relations.
Motion No. C240814-7
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the confidential verbal information presented by Shawn Binns, CAO re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board (Inter
Municipal -Relationships, Provincial Facilitator) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
5. Minutes of Council and Committees:
a) Minutes of Special Joint Accessibility Advisory Committee meeting held on Thursday,
July 11, 2024.
b) Minutes of the Council meeting held on Wednesday, July 17, 2024.
c) Minutes of the Special Council meeting held on Wednesday, July 31, 2024.
Motion No. C240814-8
Moved by Young, Seconded by Hutcheson
Be it resolved that the draft
a) Minutes of Special Joint Accessibility Advisory Committee meeting held on Thursday,
July 11, 2024;
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, July 17, 2024;
c) Minutes of the Special Council meeting held on Wednesday, July 31, 2024
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
8. Deputations/Presentations:
a) Deputation by Diana Wells, on behalf of Residents of Tudhope Blvd. re: Disruptive Short
Term Accommodations' Effect or Potentially Effect on Everyone in the Township.
b) Deputation by Kim Pressnail re: Short -Term Rentals: The Critical Need to Avoid Legal
Non -Conforming Use Claims.
Motion No. C240814-9
Moved by Lavoie, Seconded by Hutcheson
That the deputations from Diana Wells and Kim Pressnail on behalf of residents who live in
the Tudhope Boulevard and Lakeshore Drive East Area of Oro-Medonte outlining their
concerns about short-term Rentals (STR's) operating in their neighbourhood and other
residential neighbourhoods in Oro-Medonte be received;
And Whereas Council received a petition signed by numerous residents expressing
concerns about the nuisances caused by STRs affecting their quality of life, requesting that
Council take action to address the nuisances;
And Whereas the petition outlines suggestions that the municipality can take to address
STRs operating in the municipality;
And Whereas Council understands and appreciates the concerns being expressed and is
committed to addressing the concerns arising from problematic short term rentals;
And Whereas Council direction was provided to staff in March 2023 to take a number of
actions to address STRs operating in the municipality;
And Whereas staff have taken a number of actions including advancing prosecutions related
to the Zoning By -Law without success due to the high legal evidentiary threshold that must
be met to achieve convictions;
Be it Resolved that staff be directed to prepare an Information Report for the September 11,
2024, Council meeting updating Council on what has been done by the municipality since
2018 to address STRs operating in the municipality;
Be it resolved that staff be directed to prepare an Options Report with a recommendation
reflecting best practice in the Province of Ontario for Council's consideration in October,
2024.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
10. Open Forum:
Six (6) individuals provided comments with respect to Items 8a) and 8b).
One (1) individual provided comments with respect to Items 11f) and 18a).
8. Deputations/Presentations:
c) Presentation by Byron Tan, Manager, Watson & Associates Economists Ltd. re:
Development Charges Council Presentation.
Motion No. C240814-10
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That the presentation by Byron Tan, Manager, Watson & Associates Economists Ltd.
re: Development Charges Council Presentation be received.
2. That staff and Watson & Associates Economists Ltd. proceed as outlined.
9. Identification From the Public of an Agenda Item of Interest:
None.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
11. Reports of Municipal Officers for Action:
a) ES2024-014, Michelle Jakobi, Director, Environmental Services re: Horseshoe Valley
Zone 1 Drinking Water Integration Fee Review.
Oscar Poloni, KPMG, provided a PowerPoint presentation.
Motion No. C240814-11
Moved by Clark, Seconded by Schell
Be it resolved
1. That Report No. ES2024-14 Horseshoe Zone 1 Drinking Water Integration Fee dated
August 1, 2024 prepared by KPMG LLP be received.
2. That Schedule J of the Township's Fees and Charges By-law 2021-130 be amended to
reflect an amendment to the one-time fee of $5,577.24 for those who elect to pay the full
fee at the time that their homes are connected to the integrated drinking water system.
3. That staff resume the Horseshoe Zone 1 Integration project.
Carried.
b) ES2024-015, Michelle Jakobi, Director, Environmental Services re: Partners for Climate
Protection Program (Milestones 1 & 2).
Motion No. C240814-12
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That ES2024-015, Michelle Jakobi, Director, Environmental Services re: Partners for
Climate Protection Program (Milestones 1 & 2) be received and endorsed.
2. That Council agrees, in principle, to set a short-term corporate target of a 10% reduction
in greenhouse gas emissions.
3. That Council agrees, in principle, to set a short-term community target of a 5% reduction
in greenhouse gas emissions.
4. That staff report back to Council in Fall 2024 with a Climate Action Plan and
implementation (Milestones 3 & 4), which incorporates staff and community input as
outlined in ES2024-15.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
c) FES2024-04, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award for FES-
RFQ24-019 for the Supply and Delivery of One (1) 2024 Ford Police Interceptor Hybrid
SUV.
Motion No. C240814-13
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That FES2024-04, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award for FES-
RFQ24-019 for the Supply and Delivery of One (1) 2024 Ford Police Interceptor Hybrid
SUV be received and adopted.
2. That FES-RFQ24-019, Supply, and Delivery of One (1) 2024 Ford Police Interceptor
Hybrid SUV be awarded to Bourgeois Motors Limited in the amount of $61,956 plus HST.
3. That the Executive Staff Officer/Fire Chief be authorized to execute the appropriate
agreement on behalf of the Township.
4. That the bidders be thanked and notified under the Executive Staff Officer/Fire Chiefs
signature.
Carried.
d) DS2024-102, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer; and Evan Rowland, Supervisor, Municipal Law Enforcement
Officer re: Site Alteration Request - 776 Line 2 South.
Motion No. C240814-14
Moved by Bard, Seconded by Clark
Be it resolved
1. That DS2024-102, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer and Evan Rowland, Supervisor, Municipal Law
Enforcement Officer re: Site Alteration Request - 776 Line 2 South be received and
adopted.
2. That Council approve the site alteration application that proposes to import
approximately 8,160 cubic metres of fill to 776 Line 2 South as outlined within Report
No. DS2024-102 and authorize the Director, Development Services to issue and
administer the permit.
3. That prior to the commencement of site alteration works, 776 Line 2 South provide the
Township with the required refundable securities of $4,080.00.
4. That 776 Line 2 South agree to compensate the Township the required $0.50 per cubic
metre and that prior to the commencement have an agreement in place for such.
5. That if, at any time during the project, 776 Line 2 South is found to have
breached/contravened the By-law such permit will be revoked effective immediately.
6. That the owner be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
e) OCS2024-027, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2019-015 — One (1) Year Extension for 2024-2025 Roadway Winter Clearing
Services.
Motion No. C240814-15
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That OCS2024-027, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2019-015 — One (1) Year Extension for 2024-2025 Roadway Winter Clearing
Services be received and adopted.
2. That Tender contract OCS 2019-015 Roadway Winter Clearing Services awarded the
Dufferin Construction Company be extended for the 2024/2025 winter season
commencing November 1, 2024, for a unit price of $155.02 per hour per unit with a
standby rate of $406.59 per day for an estimated extension value of $258,190.70 plus
HST.
3. That the Manager, Operations be authorized to execute the appropriate agreements on
behalf of the Township.
Carried.
f) OCS2024-028, Karla Musso-Garcia, Manager, Operations re: Community Safety Zone
By -Law and Implementation [Refer to Item 18a)].
Motion No. C240814-16
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That OCS2024-028, Karla Musso-Garcia, Manager, Operations re: Community Safety
Zone By -Law and Implementation be received and adopted.
2. That By -Law 2024-081 — A By -Law to Designate Community Safety Zones, be brought
forward for Council's consideration.
3. That By-law 2004-071 a By -Law to Designate Community Safety Zones, and amending
By-law 2005-077 - Being a By -Law to amend By -Law 2004-071 be repealed.
4. That OCS-RFQ24-022 - Community Safety Zone Signs and hardware quotation be
Awarded to Stinson-Rammuden for $16,386.16 plus HST.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
g) Donna Hewitt, Director, Corporate Services re: 2024-2027 Strategic Plan and Corporate
Reporting Update.
Motion No. C240814-17
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That the 2024-2027 Strategic Plan and Corporate Reporting Update presented by
Donna Hewitt, Director, Corporate Services be received and adopted.
2. That Council supports the proposed modifications to the Strategic Objectives as
presented.
3. That Council supports the strategic actions outlined in the presentation.
4. And that staff proceed with the proposed documentation and reporting as outlined.
Carried.
12. Reports of Municipal Officers for Information Only:
a) OCS2024-026, Justin Metras, Manager, Infrastructure and Capital Projects re: Shoreline
Drive Outlet 4 Drainage Improvements — Municipal Class Environmental Assessment
(Schedule B).
Motion No. C240814-18
Moved by Lavoie, Seconded by Clark
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) OCS2024-026, Justin Metras, Manager, Infrastructure and Capital Projects re: Shoreline
Drive Outlet 4 Drainage Improvements — Municipal Class Environmental Assessment
(Schedule B).
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Mayor Greenlaw.
14. Announcements:
The following member of Council provided announcements: Councillor Hutcheson.
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Council Meeting Minutes — Wednesday, August 14, 2024.
15. Consent Agenda:
a) Correspondence dated July 3, 2024 from Cheryl Gotthelf, Candlelighters Simcoe re:
Request for Proclamation for September to be Childhood Cancer Awareness Month and
a Request for a Flag Raising.
Staff Recommendation: Receive, Proclaim, Approve Flag Raising, Staff Proceed
Accordingly.
b) Correspondence dated July 19, 2024 from the Severn Sound Environmental Association
and Lake Simcoe Region Conservation Authority re: Amendments to South Georgian
Bay Lake Simcoe Source Protection Plan Notification of Consultation Pursuant to
Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07.
Written comments due by Friday, August 23, 2024.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated August 1, 2024 from Meagan Wilkinson, CEO, Orillia Public
Library re: Township of Oro-Medonte Statistics: July 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240814-19
Moved by Young, Seconded by Bard
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Correspondence dated July 3, 2024 from Cheryl Gotthelf, Candlelighters Simcoe re:
Request for Proclamation for September to be Childhood Cancer Awareness Month
and a Request for a Flag Raising.
Received, Proclaimed, Approved Flag Raising, Staff Proceed Accordingly.
b) Correspondence dated July 19, 2024 from the Severn Sound Environmental
Association and Lake Simcoe Region Conservation Authority re: Amendments to
South Georgian Bay Lake Simcoe Source Protection Plan Notification of Consultation
Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario
Regulation 287/07. Written comments due by Friday, August 23, 2024.
Received for Information Only.
c) Correspondence dated August 1, 2024 from Meagan Wilkinson, CEO, Orillia Public
Library re: Township of Oro-Medonte Statistics: July 2024.
Received for Information Only.
16. Communications/Petitions:
None.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
17. Notice of Motions:
None.
18. By -Laws:
a) 2024-081: Being a "By -Law to Designate Roadways as Community Safety Zones" and
to Repeal By -Law Nos. 2004-071 and 2005-077.
b) 2024-082: A By-law to Appoint a Deputy Treasurer and Repeal By-law No. 2021-032.
c) 2024-084: A By-law to Amend By-law No. 2021-005, A By-law to Provide for Restricting
of Traffic and Parking on Highways under the Jurisdiction of The Corporation of the
Township of Oro-Medonte.
d) 2024-085: A By-law to Appoint Building Inspectors and to Repeal By-law No. 2024-018.
e) 2024-086: A By-law to Appoint an Acting Clerk and to Repeal By -Law No. 2017-064.
Motion No. C240814-20
Moved by Clark, Seconded by Hutcheson
Be it resolved that By -Law Nos. 2024-081, 2024-082, 2024-084, 2024-085, 2024-086
a) 2024-081: Being a "By -Law to Designate Roadways as Community Safety Zones" and
to Repeal By -Law Nos. 2004-071 and 2005-077.
b) 2024-082: A By-law to Appoint a Deputy Treasurer and Repeal By-law No. 2021-032.
c) 2024-084: A By-law to Amend By-law No. 2021-005, A By-law to Provide for Restricting
of Traffic and Parking on Highways under the Jurisdiction of The Corporation of the
Township of Oro-Medonte.
d) 2024-085: A By-law to Appoint Building Inspectors and to Repeal By-law No. 2024-018.
e) 2024-086: A By-law to Appoint an Acting Clerk and to Repeal By -Law No. 2017-064
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, August 14, 2024.
19. Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2024-087: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, August 14, 2024.
Motion No. C240814-21
Moved by Schell, Seconded by Bard
Be it resolved that By -Law No. 2024-087: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, August 14, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C240814-22
Moved by Lavoie, Seconded by Schell
Be it resolved that we do now adjourn at 2:33 p.m.
ayor, Randy Greenlaw Clerk,\Yvonne Aubichon
Carried.
Carried.
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