1990-015 Oro
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THE CORPORATION OF THE TOWNSHIP OF ORO
BY-LAW NO. 90-15
Being a By-law to Appoint a Records Co-ordinator and
Prescribe the Duties of that Position
WHEREAS Section 208, Subsection of 45 of the Municipal Act, R.S.O. 1980,
as amended provides that Council may pass by-laws to appoint such
officers and servants as may be necessary for the purposes of the
Corporation and for prescribing their duties;
AND WHEREAS in preparation for the requirements of the Freedom of
Information and Protection of Individual Privacy Act, the Council has
authorized the implementation of a new Records Management System;
AND WHEREAS the Records Management System adopted by Council requires
the appointment of a Records Co-ordinator with specific responsibilities;
NOW THEREFORE the Council for the Corporation of the Township of Oro
hereby enact as follows:
1. Beth A. Oosthuizen is hereby appointed as Records
Co-ordinator for the Township of Oro.
2. The Records Co-ordinator shall;
a) Maintain the integrity of the records management system.
b) Evaluate suggested additional headings from the User
Departments and incorporate the necessary headings into
the file system.
c) Distribute revisions of the System Maintenance Manual to
Users of the System.
d) Ensure all Users are following the prescribed file system.
e) Establish regular communication with Users of the system
regarding all aspects of the records management program.
f) Provide training for new Users of the system.
g) Answer all questions regarding the system.
h) Ensure the prescribed method of records destruction is
followed.
i) Assign retention dates and disposition requirements to new
records, in consultation with the Users, Legal Advisors,
Clerk's department, Treasury and Archives.
j) Update the retention dates and disposition requirements in
accordance with legislation changes.
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BY-LAW NO. 90-15
k) Answer questions regarding all aspects of the Records
Retention Schedule and File Storage operations and services.
1) Develop other elements of a Records Managment Programt
e.g. Vital Records and Archives Programt Forms Management
etc.
3. This by-law shall take effect on the date of passing
thereof.
READ a first and second time this 5th
day of February
t 1990.
READ a third time and finally passed this 5th
day of February , 1990.
THE CORPORATION OF THE TOWNSHIP OF ORO
ac~
Rve, Robert E. Drury
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Administrator/Clerk, Robert W. Small