The URL can be used to link to this page

05 05 2004 Council Agenda TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MAY 5, 2004 TIME: 7:00 P.M. ...... ... ......... ... .... ................. ......................... ......... ... ...... ... .................. ~ 1. OPENING OF MEETING BY THE MAYOR 2. PRAYERlCONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of April 21,2004. b) Minutes of Public Meeting of April 19, 2004 (Scharf). 7. RECOGNITION OF ACHIEVEMENTS: a) Public Works, Letter of Appreciation dated April 23, 2004 from William M. Ross, re: Snow Clearing. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:10p.m. Barbara and Andrea Woloszczuk, re: Plan 709. b) 7:20 p.m. Melanie Moore, Rowanwood Conserver Society, re: Expropriation. 10. CONSENT AGENDA CORRESPONDENCE: a) Barrie Public Library Board, minutes of February 26,2004 meeting. b) Midland Public Library Board, minutes of March 11,2004 meeting. , c) Lake Simcoe Region Conservation Authority, minutes of March 26, 2004 meeting. d) Lake Simcoe Regional Airport Commission, minutes of November 20, 2003, February 19, 2004, March 18,2004 meetings. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. . 12. REPORTS OF MUNICIPAL OFFICERS: , a) Report No. EES 2004-29, Keith Mathieson, Director of Engineering and Environmental Services, re: Ian Frederick Eng and Mimi Chung Eng - Site Plan Agreement - All Lots 17 and 18, Part Lot 16, Plan 791 (formerly South Orillia), Being all of PIN #58531-0366 (Lt), Township of Oro-Medonte [Refer to Item 16b]. b) Report No. PD 2004-16, Andria Leigh, Senior Planner, re: Removal of Holding Provision - 33 Goss Road (Eng) [Refer to Item 16c]. c) Report No. EES 2004-30, Keith Mathieson, Director of Engineering and Environmental Services, re: John Thomas McCullough and Mary Jeanne McCullough - Site Plan Agreement - Parcel 2-1 , Section 51 M-720, Being Lot 2, Plan 51 M-720, (Former Township of Ora), Township of Oro-Medonte [Refer to Item 16d]. d) Report No. PD 2004-15, Andria Leigh, Senior Planner, re: Removal of Holding Provision - 28 Highland Drive (McCullough) [Refer to Item 16e]. 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, April 28, 2004. b) Minutes of the Planning Advisory Committee Meeting, April 19, 2004. 14. COMMUNICATIONS: None. 15. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Legal Matter. 16. BY-LAWS: a) By-Law No. 2004-046 b) By-Law No. 2004-049 , c) By-Law No. 2004-050 d) By-Law No. 2004-048 e) By-Law No. 2004-047 f) By-Law No. 2004-051 Being a By-law to Change the Zoning on Lands within Concession 9, South Part Lot 8, RP 51 R-28291 Part 1 (Oro) now in the Township of Oro-Medonte (Scharf - Roll # 43-46-010-004-05200-0000). A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and Ian Frederick Eng and Mimi Chung Eng, described as lands as follows: All Lots 17 and 18, Part Lot 16, Plan 791 (formerly South Orillia), Being all of PIN#58531-0366 (Lt), Township of Oro- Medonte. Being a By-law to remove the Holding symbol applying to lands at 33 Goss Road, Plan 791, W pt Lot 16, Lot 17 to 18 (former Orillia), (Roll #43-46-030-010-14400-0000) (Eng). A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and John Thomas McCullough and Mary Jeanne McCullough, described as lands as follows: Parcel 2-1, Section 51 M-720, Being Lot 2, Plan 51M-720 (former Township of Oro), Township of Oro-Medonte. Being a By-law to remove the Holding symbol applying to lands at 28 Highland Drive, Plan M720, Lot 2, (Roll #43- 46-01 0-002-03539-0000)(McCullough). Being a By-law to Authorize the Execution of a Contract between the Township of Oro-Medonte and the Barrie Public Library Board for a Term of One Year and to Repeal By-Law No. 2003-048. 17. CONFIRMATION BY-LAW NO. 2004-045 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT ~b- \ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PUBLIC MEETING Re: Application No. 2004-ZBA-01, Concession 9, Part Lot 8, 51 R-28291, Part 1 (formerlv within the Township of Oro), Township of Oro-Medonte Mark and Joanne Scharf (4346010 004 05200 0000) April 19, 2004 @ 7:01 p.m. at the Municipal Council Chambers of the Township of Oro-Medonte . Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Andria Leigh, Senior Planner; Nick McDonald, Meridian Planning Consultants Inc.; Janette Teeter, Clerk's Assistant Also Present: Diane & Brian Litster, Les Gillespie, Dennis McKee, Craig Drury, Bob Barlow, Mark Scharf, Mel Coutanche, Jim Woodford, Joe Charles, Allan Baker Mayor J. Neil Craig called the meeting to order and explained the Public Meeting had been called under the authority of the Planning Act, Section 34, R.S.O. 1990 C.P .13, to obtain public comment with respect to the proposed amendment to the Zoning By-law, Application No. 2004-ZBA-01 (formerly within the Township of Oro), Township of Oro-Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on March 24, 2004 and posted on a sign on the subject property on March 24, 2004. The following correspondence was received at the meeting: Simcoe County District School Board dated March 30, 2004. Andria Leigh, Senior Planner provided an overview of the proposed amendment. The following person offered verbal comments with respect to the proposed amendment: Les Gillespie. - 2- There being no further comments or questions, the meeting adjourned at 7:07 p.m. A tape of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. Public Meeting, April 19, 2004 Re: Application No. 2004-ZBA-01 ~~-~ Marilyn Pennycook ~~~It: c;I.f), Page 1 of 1 \ iQ From: Neil Craig Sent: Monday, April 26, 200410:35 AM To: Marilyn Pennycook Subject: Fw: Snow clearing ----- Original Message ----- From: bill ross To: El,JpJi.<;:\'YQrk$ Cc:~_el1~[?jg Sent: Friday, April 23, 2004 1 :31 PM Subject: Snow clearing It Dear Sir once again I commend you and your staff for the expedient way that my street was cleared of snow and made drive able during this past winter. You and your crew are to be congratulated for a job well done. I would however be pleased to see the street swept as was the area about us. Most probabi lity an insight. William M. Ross 7 Red Pine Court Oro-Medonte Township 733-2295 . IncredlMai/ - Email hasfinallyevolved-.cli.~JLlle.r~ 4/27/2004 ~ "WI' May 5, 2004 To Mr. Mayor and Councilors, (Without Prejudice) Once again, we are here, with hopes that the majority of this council will honour the wishes of the electorate when dealing with nonrenewable lakerront lands such as those in Plan 709. As we know, the vision of the original owner of Plan 709, was that residents have access and share in common, forever, the use ofthe parklands in question. When the land was transferred to the Township for one dollar, the deed drawn up states that the land was to be held in trust by the township, for our sole and only use forever. That is why my father decided to buy this property, knowing it would forever be available to his family, to the community, and to following generations. How could council have entertained selling 760 feet of prime watemont property to a select few, depriving everyone else? Council made it clear that the prime reason for selling the lands in Plan 709, was to alleviate liability and encroachment problems, and supposed neighborhood disputes. As far as maintenance of these parklands, it is the residents that have been responsible for this and not the general taxpayers. We know that in today's day and age it is difficult to escape the liability issue. Unfortunately, Township will always be liable for certain properties. The jooge's ruling gives court authority, allowing the township to remove the encroachments "($jat pose a liability problem. Instead, township has chosen to file an appeal. It will be .,,~hallenging an agreement that has been in force, and honored by every council since 1921. Council even voted a few years back, to uphold the agreement. Yet despite this, last year's council ruled to proceed with the sale of the lands. Had the township simply treated all residents of Plan 709 equally, there would have been no attempt for privatization of this shoreline and there would have been no court action. Many people have approached council through deputations, to prevent the privatization of our parklands and the beautiful stretch of nonrenewable Lake Simcoe shoreline. You forced us to take this to court. We tried to negotiate with the township , but to no avail. You decided to proceed, so we had no choice but to seek legal action. After a lengthy period of 6 months, the judge has ruled in our favour. Justice O'Connell has ruled against the township and the watemont people. He has ruled that the lands in question should remain status quo. He ruled that the contract honored since 1921, still stands and must continue to be honored. An injunction has also been placed, permanently preventing the township rrom interfering with our rights to the parklands of Plan 709. Not only are the backlot people against the sale and privatization ofthis land to a select few, so are most ofthe people in the Township ofOro. People:find it hard to believe, that the township would sell such valuable property at a price far below it's market value (approximately $100./ linear foot of Lake Simcoe waterrront shoreline).This meager amount of money was to be allocated to the backlot people for maintenance and improvement of the remaining 100 feet of shoreline and bush lots. It would have been grossly inadequate and would probably, have eventually forced the privatization of these "".. '" ... lands. Furthermore, I understand that the majority of council members in thell' election platforms maintained that they were against the sale of these lands. So all across the board, it makes no sense to burden the Oro taxpayers with a costly appeal. There has been more than a 4% increase in taxes this year. My understanding is, that you have spent close to $100,000 in legal costs for Plan 709. This includes $20,000 that Justice O'Connell has awarded the backlot cottagers in costs. This seems to be a huge chunk ofthe 4% increase that people have been paying to the township. How many people know what thell' increase is going towards??? Would this money not have been better spent perhaps in community needs such as health care and education? To make matters worse Council has filed to appeal the decision of Justice O'Connell. An appeal will cost the taxpayers another huge sum of money. What a waste oftaxpayers' money! Surely there must be a wiser way to use our tax dollars. You realize that the only ones that will benefit :lTom this are the lawyers. So again I ask, why have the township and water:ITont lawyers filed for an appeal? Why do you want to challenge Justice O'Connell's decision? The water view residents, represented by the renowned Bay Street Legal Firm Well' Foulds, have also filed an appeal against Justice O'Connell's ruling. There is no need for council to spend thousands of taxpayers' dollars duplicating an appeal that is already being forwarded by the water:ITont residents. Every previous council :lTom 1921 on, has had the integrity to honour the agreement in the deed. Sadly, in my opinion, this trust has been broken by the previous council. It seems to me that they believe a deal is not a deal. We now have a new council. I hope you understand our resolve to prevent the privatization of these Lake Simcoe watemont lands. The decision regarding the sinking of more money into an appeal will be made by you, the new Council that is here tonight. Remember, you have been elected to protect the interests of the ratepayers and hopefully you will stand by your promises that you presented in your election platforms. With the expectation that those elected to this new council, will keep thell' word, it should be expected that a solid majority of council will reject the sale. It is time that the taxpayers' money be put to better use. Our lawyer has already been given the go ahead, if needed, to defend any appeal that may be brought against Justice O'Connell's ruling. Hopefully this council will realize the wisdom of his ruling and the need to honour agreements for all donated lands throughout the township. For 70 years the status quo has worked, so why not continue it? Sincerely, Dr. Andrea Woloszczuk Barbara Woloszczuk Rowanwood Deputation to Oro-Medonte Township Council May 5, 2004 Weare here this evening as members of Rowanwood, a residential cooperative community of 9 families living on 92 acres near Coulson. Rowanwood is now 20 years old. One member family has lived on the property for over 40 years. One of our earliest decisions was to assign primary importance to the ecology of our area. We realized that we are the custodians of an important piece of land - on the fringe of the Oro Moraine, and with several pieces of wetland. When those wetlands began to be threatened by development some 10 years ago, and the Ministry of Natural Resources was getting out of the business of evaluating wetlands, we had them evaluated at our own expense. They were subsequently identified as Provincially Significant Wetlands making up one of the headwaters of the Coldwater River So this is the context from which we approach the current situation. It was at a public meeting in these Council Chambers some ten years ago that we first learned of the intention to join two proposed neighbouring developments - one to the west and one to the south - via a connecting road across Rowanwood property. The proponents of the two proposed developments stated in that meeting - much to our surprise - that a piece of Rowanwood property would be acquired for the purpose of a connecting road. No one at Rowanwood had been approached. It was just an oversight, they said at the time. For most of the intervening time there was little activity on this matter. More recently, meetings of Environmental Monitoring Committee have resumed, including Rowanwood and representatives of the developer. There was no discussion of Rowanwood land purchase during that time. Meanwhile Jim Sabiston, the owner of the development to the west, sold to unknown interests. In June 2002, just two years ago, a request to meet came from Valdor Engineering representing the new owners of the development to the west, 1452711 Ont. Ltd., to negotiate purchase of the strip of Rowanwood land. Rowanwood declined, believing that we were under no compulsion to sell. It better suits our long tenn environmental objective to see fewer lots developed. In September 2002, Rowanwood was invited to an in-camera meeting with Township staff, when we were infonned by staff that we had better do a deal soon or lose our land to expropriation. The words used were, "We don't want to threaten you, but..." It is only in the last year that the developer has initiated serious negotiations with Rowanwood to discuss the purchase of land. In keeping with our practice as custodians of our land, Rowanwood agreed to discuss a possible deal if it involved a reduction in the number of lots to be developed. The developer understandably felt under no pressure to discuss lot reduction, aware of the township's threat of expropriation. 1 In January 2004, Rowanwood received a written offer from 1452711 ant. Ltd. for Rowanwood land - the first concrete offer from this developer - and a request to meet. On April 21 of this year, Rowanwood initiated a face-to-face meeting with this developer and made a counter offer. The counter offer by Rowanwood was declined by the developer and a further offer from the developer was received. Rowanwood residents have been by-passed in the events leading up to tonight's meeting. At no time have we received written notice of the likelihood of expropriation of our land. Only by chance was Rowanwood invited at the last minute for an in-camera meeting with Council on April 21. The invitation came only after Rowanwood called the Township on another matter. Our legal advice is that any expropriation must serve the public good. Right now there is no public in these developments, but Rowanwood and its residents are indeed members of your public. We suggest that the public good is best served by protecting the natural environment and the people currently living in it. We believe the developments that were approved by the OMB ten years ago would never be approved in today's climate, in the context of the Township's current Official Plan. We believe that in this case the public good is best served - in and around the Oro Moraine - by limiting the number of development lots. We believe that the language of the 1995 OMB decision provides Council with the means to do this. The OMB decision placed a hold on 39 lots, and a second hold on an additional 7 lots. The OMB Conditions of Draft Approval for the development included the following statement: "...buildingpermits shall not be issuedfor lots 26-64 until the proposed Street A is connected to the proposed Street A on the adjacent proposed Valdoro subdivision." We interpret this ruling to mean that Council has a choice - that you can choose not to issue those permits. Like Township Council, we believe in good planning, and we appreciate that the proposed developments require a water source and safe roads. We appreciate that the Township has an interest in the water system, as its future owner, and we understand that the system requires some integration. At various times over the past year, Rowanwood has indicated to 1452711 ant. Ltd., to Mr. Ernie Botero ofthe neighbouring Russell Hill Estates, and most recently to the Township, our willingness to negotiate a separate agreement to provide water access. Concern about roads seems to be three-fold: (1) providing a connection through Russell Hill from the 6th line in Sugarbush to the ih line. This will happen regardless of the expropriation. (2) providing a new entrance to Sugarbush at the Horseshoe Valley Road through Forest Hill development. This is required by the OMB regardless of the number of lots built, therefore has nothing to do with this expropriation. The OMB ruling clearly requires that: "the owner acknowledge in the subdivision agreement that no building permits will be released for any residential building lot in the draft plan of subdivision until such time as an agreement has been entered into between the Township, Monica Interior Designs Inc., Indian Park Association and [two numbered companies] 7767987 Onto Ltd. and 850892 2 Onto Ltd. respecting the relocation of the 6th line intersection with County Road 22". In other words, changing the entrance is not contingent upon the developer obtaining our land. He must build the new entrance before building any houses. (3) providing a road connection between Russell Hill and Forest Hill developments. Clearly, it would be financially advantageous to the developer to complete the road system all at once, but there cannot be an argument of public good when there is no public currently on the land. Rowanwood's position has moved from our original desire to see a full 39-lot hold maintained indefinitely, to considering a settlement that involves some reduction in the number of developed lots, particularly in the most sensitive natural areas. Such a settlement would allow the road to be completed, but expropriation now would prevent such a settlement from taking place. We feel particularly violated right now because a bulldozer recently drove onto the strip of our land that is under threat of expropriation. It then proceeded to bulldoze its way over an additional 200 metres of our property, uprooting trees, shearing limbs from old maples, rolling and displacing boulders and leaving huge scars in the land. While the developer has apologized for this, our feelings are still raw from this assault. Please understand that our interest is in conservation and protection of fragile and vulnerable natural features in and around the Oro Moraine. Weare not motivated in this case by money. We are ready and willing to negotiate. However, the threat of expropriation severely compromises our capacity to negotiate. We believe our objectives are in alignment with Township's environment-first policy. Please do not stand behind the developer in these private negotiations. Allow us to use the limited resources we have to defend the best long-term interests of the Township. Please make a clear statement tonight that you will defend the integrity of the Oro Moraine and Provincially Significant Wetland. We ask for a separate, recorded vote on the expropriation when you come to it under item #13A later on your agenda tonight, and we ask you to choose not to expropriate private land to support private development. 3 3 Enrj&f;ing. ComJnunzty '" MINUTES BOARD MEETING #04-02 BARRIE PUBLIC LIBRARY FEBRUARY 26, 2004 " DATE: Thursday, February 26,2004 TIME: 7:30 p.m. LOCATION: Consumer's Gas Board Room PRESENT: L.Bell, V.DeCecco, S.Kastner, L.McClean, W.Porter, A.Smith, C.Virgo, A.Davis (Director), J.Ross (Recorder) ABSENT: P.Brown 1. Call to Order The meeting was called to order at 7:36pm. 2. Confirmation of Agenda The agenda was confirmed 3. Conflict of Interest None declared. 4. Introductions The Board introduced themselves to Sarah Kastner and Lome Bell who were attending their first board meeting. 5. Minutes of Meeting 5.1 Minutes of Board Meeting #04-01 dated Thursday, January 22,2004 #04 - 08 SMITH - KASTNER THAT the Minutes of Board Meeting #04-01 dated Thursday, January 22, 2004 be adopted. CARRIED. 6. Summary of Selection Procedures for Committees A list of Board Committees was circulated and board members were given an opportunity to sign up for committees. 7. Business Arising 7.1 Selection of Committee Chairs and Members #04 - 09 DECECCO - SMITH THAT the Finance Committee be chaired by Lynn McClean and consist of the foJlowing members: Vince DeCecco, \Oq -I 4 \0(\_'). E71rj&f;ing. COmlnunztv "" MINUTES BOARD MEETING '#04-02 BARRIE PUBLIC LIBRARY FEBRUARY 26, 2004 Catherine Virgo, Sarah Kastner, Patrick Brown and Bill Porter. #04 - 10 VIRGO - MCCLEAN .. THAT the Personnel Committee be chaired by Vince DeCecco and consist of the following members: Lynn McClean, Catherine Virgo, Lorne Bell and Bill Porter. #04 - 11 BELL - SMITH THAT the Planning Committee be chaired by Catherine Virgo and consist of the following members: Lynn McClean, Sarah Kastner, Adam Smith and Bill Porter. #04 - 12 KASTNER - VIRGO THAT the Community Development Committee be chaired by Lorne Bell and consist of the following members: Vince DeCecco, Lynn McClean, Catherine Virgo and Bill Porter. 7.1 2004 Budget ReQort Since the attached report on the 2004 budget was prepared, council has directed organizations asking for a budget increase of 7.68% or more to prepare a report detailing the impact of a 7.68% increase. The GST Reversal recently announced by the federal government has a very minimal impact on the library budget. #04 - 13 MCCLEAN - SMITH THAT BPL refer the budget to the Finance Committee to review. 8. Report of the Chair 8.1 SuperConference The Ontario Library Association SuperConference is an annual conference well worth attending. A handout from a session attended by one board member was included with the Board package, along with a report from another who also attended. 9. Board Development A tour of the library was conducted prior to the board meeting. Information on how to add your name to the OLA listserv was recently sent to all board members. EnrJri{Jing. COmlnUnZty BARRIE PUBLIC LIBRARY 5 \OC\-) MINUTES BOARD MEETING #04-02 FEBRUARY 26, 2004 10. Committee Reports 10.1 Financial Statements for December 2003 Statements are not yet available from the City. 11. Director of Library Services Report for January 2004 Presentation on the Dragon Boat Festival at the OLA SuperConference was well received. Some items for the Planning Committee were discussed. These are the Digital Library Business Plan; the Federation of Ontario Public Libraries Business Plan; and the CELPLO Electronic Database Consortium. Staff will email board members with websites for these documents. 12. New Business None. 13. Other Business The Board recognized a letter from the Association of Fundraising Professionals informing the Director of Ann Andrusyszyn being awarded the Outstanding New Fundraising Professional A ward win. 14. Committee Meeting Dates Finance - Thursday, March 11 7pm As P.Brown is a member of this committee, L.McClean, Chair of Finance, will advise him of this meeting) Planning - Thursday, March 25 6:30pm 15. Date of Next Board Meeting Thursday, March 25,2004 at 7:30pm in the Consumers Gas Board Room 16. Adjournment A motion to adjourn the meeting at 8:36pm was moved by A.Smith. /{rt~ CHAIR ~I,! IL~i DATE / iJ;;zif~ SEC ARY ,1Jf4:rl/1zA S-hdl/:! DA TE I 9 \()Q -li ~ DIRECTOR'S REPORT March 25,2004 for February, 2004 I PERSONNEL 2. 3. 4. 5. 6. - 1. Saturday, February 21 S\ the library provided the photo location for Debbie Tomchuck's wedding party. Debbie and her parents are long time Barrie residents. Debbie works in Toronto but her new husband lives in Barrie. Debbie's memories of the library and the new building made her want to include it in her wedding day. A special "Card of Thanks" from Debbie and her new husband Joel Shelley was included in the Examiner. February 23rd, the Director attended the Colours of Music Festival Board of Directors meeting to plan for this event in Barrie. February 26th, Ann Andrusyszyn provided a tour of the library facility to new and interested returning Board members before the actual Board meeting that evening. Pat Lennox has been absent since February 23rd as a result of a sudden illness. Ann Andrusyszyn attended the United Way Public Relations workshop. Manager, Circulation Services, Joanne Comper, returned to work February 23rd after a 5 1;2 week sick leave. Mary Urry helped with many of the tasks while Joanne was away. II INFORMATION SERVICE t Adult 1. Ayla Demiray evaluated 658 donated items and added 160 of the titles to the Library's collection. 2. Janet Graham had 2 seniors comment about how much the new titles section in Large Print is appreciated. 3. Cindy Madden explored approximately 25 websites and added 11 to the Adult Internet Links, 3 to Information Services Favourites and 1 site was designated to be included in the Library's Online Public Access Catalogue. 4. Robyn Zuck evaluated the ProQuestlMicromedia database Canada Information Desk, covering online versions of Directory of Libraries in Canada, Governments Canada, Financial Services Canada, Canadian Environmental Directory, Canadian Almanac and Directory as well as Association Canada. Columbia Granger's Poetry Index from EBSCO was also evaluated. 5. A new local business, Hogans Fine Fare, gave flowers to the Library in order to thank staff for all the research assistance that contributed to the startup of their business. 6. Cindy Madden continued to maintain the "Books for the Mind: Food for the Soul" display while working on a revised display schedule for the balance of 2004. 10 \UC.\ -s 7. Cindy completed an extended telephone reference query that resulted in a person . injured by a workplace accident, accessing the Library by computer, receiving material through the Visiting Library Service and taking advantage of the Library's pre-selected Internet links as well as Infonnation Barrie and other online subscription databases. The gentleman was impressed. 8. Robyn Zuck has noted an increase in the number of e-mail genealogy enquires that could be a result of the increased number of indexes the Ontario Genealogy Society has purchased. 9. Janet Graham provided material for 8 Nursing Homes in February. 10. Janet also attended the Barrie Senior Fun Day. Over 250 people were present and the Library experienced visitors expressing a first time interest in the library as well as spring programs. Janet also spoke at the monthly meeting of the Collier United Church's Friendship Group. 39 people attended and many admitted to not knowing about the Visiting Library Service or the Library's ability to borrow books from other libraries through Interlibrary Loan. 11. Shonna Froebel spoke to a "Go Venture" group about the Library's resources for business on February 3 rd. 12. Patricia Roebuck created a profile for the Southern Ontario Multilingual Pool (SOMP) based on immigration, census and circulation statistics. In response to Interlibrary Loan request patterns, the Library is currently requesting blocks of videos in Urdu and Hindi for the 2004-05 rotation year. 13. Cathy Boodle attended a meeting of the Infonnation Providers Coalition Executive . Directors February 1 th in Orillia. 14. In February, Adult Infonnation Services provided 11 programmes with a total of 117 people attending. 15. Book Clubs were attended by 21 people. 16. Robyn Zuck offered Week 1 of the two-part E-mail workshops. Participants were very enthusiastic. 17. Ayla Demiray conducted an IP AC drop-session. Comments were positive. 18. Anne Dorsey led the "Beyond Basics" Internet use workshop with 8 people in attendance. 19. Janet Graham provided a Beginner Internet workshop for 10 people who attended both weeks ofthe course. One participant commented to Janet that he applied what he learned in the first week of his job. 20. Mary McAlpine added two new lists to Recommended Reading: British family stories and Stories of Ships and the Sea. 21. Anne Dorsey received two large donations of books and videos from Islamic organizations in the Toronto and York region. Anne also received and evaluated a donation from Whitby Public Library that was being weeded from their collection. A memoir about an author's experience in spending winters in Barrie was added to the Local History Collection. . 11 \ () ~ -\.c> ~ Infonnation Statistics: (February) Adult 2003 2004 In person 2914 2699 Remote (telephone/web) 1075 819 TOTAL 3989 3518 Increase -11.8% .. t Children 1. 12 Storytime Kits were circulated in February 2. Several compliments from parents have been received on Brenda Jarvis's new picture shelf signs for the junior non fiction collection. 3. Cindy Pomeroy-White maintained a display of Young Adult books for February with the theme of romance. Also, Brenda Jarvis put together a display to celebrate Black History Month. 4. The new "Library on the Loose" storytimes at the Big Bay Point and Y onge Street Zehr's store are proving to be popular. Attendance is increasing with an average of 33 at each session in February. Many parents comment that they do not have transportation but are able to walk to the store. These storytimes will now be incorporated regularly into our programming with two more 6 week blocks in the spring and summer session. 5. Brenda Jarvis led a Girl Guide Tour February 9th for 14 Guides with the theme "Canadian Folktales and Canadian Women." 6. Nancy Woods and Kym McOuat led a tour for 75 grade 1 and 2 children from Terry Fox Elementary School February 6th. 7. Nancy Woods and Yvonne Wilson conducted a tour for 90 grade 7 and 8 students from Maple Grove Elementary School February 12th. 8. Kym McOuat led a tour for 15 Kindergarten to grade 2 students from St. Paul's Christian School February 20th. 9. Nancy Woods perfonned a storytime at the Early Years Centre on February 2ih for 16 people. 10. 266 people took part in the Winterfest craft activities at the Library Saturday and Sunday, February ih and 8th. 11. Patricia Roebuck visited mothers and preschoolers at the Early Y ears Toy Chest February 14th. Patricia participated in a francophone play group and performed a story and song in French. 12. At the request of the Simcoe County District School Board Professional Development Day programme, Patricia Roebuck repeated her December 11 tl1 program to help French teachers learn what is available through the library. Helene Asselin-Thorne, a francophone Early Years Centre programmer, commented "} learned a lot today and I'm in the Library every week." 13. Cindy Pomeroy-White provided an article regarding Teen Advisory Board and Teen Services at the Library for the North Simcoe County News. It 12 \1""". '>- '\. \,.., - \ ,-/.....\ - i - ) 14. The article submitted by the Teen Advisory Board (TAB) and submitted to the Barrie . Advance was published. The editor has agreed to accept regular articles from TAB including pictures. 15. The Teen Advisory Board decorated the Young Adult area for Valentine's Day and is preparing a proposal to administration to paint the Y A windows advertising upcoming teen events on regular basis. 16. Jane Salmon visited 13 elementary schools to talk about the "Battle ofthe Books" teams and playa bingo game based on the book list. Jane spoke to 207 students and 19 teams are registered to play. 17. Jane Salmon was a judge at the Intermediate Public Speaking finals for the Barrie area. The contest took place at Terry Fox Elementary School. 18. Jane Salmon prepared a column for the Barrie Literacy Council newsletter focusing on Teen programmes and March Break events. 19. Jane Salmon attended 3 Early Years Task Force meetings. 20. Cindy Pomeroy-White led an online workshop for teens, with five teens in attendance. 21. The winter session of registered preschool storytimes ended the last week of February. A total of 36 Preschool drop-in and registered programmes had 851 attend in February. 22. Reading Circle continues with 186 attending over a period of 4 nights. Juhan Puhm, a community volunteer, again assisted the Library by providing musical accompaniment for a "Sing Your Heart Out" night February 1 ih. Interest is high for a spring session. To build on the type of one-on-one "reading buddies" relationships that made the . Toronto homework help programme so successful, participants will be directed to the Library's Homework Help to read with one of the Library's teen volunteers. A press release will further advertise the Homework Help programme. The programme is still not as successful as expected. III CIRCULATION SERVICES 1. Pages were provided with some government document training by Mary McAlpine. 2. Circulation staff, Barb Hardy, Stella Vandendort, Marge Osborne, Lynn Hougham and Carol Prescott have been assisting Information Service staff to provide e-mail, catalogue and Internet training for the public. 3. 5 new individual members were added to the Visiting Library Service as well as the senior residence at Collier Place. . 13 \O~,-~ ~ Circulation Statistics: (February) 2003 2004 Increase Total Checkouts 133,351 116,281 -14% Patron gate count: an average of 267 people visited the library per hour of opening. IV TECHNICAL SERVICES 2. " -'. 4. ~ 5. 6. 1. Interlibrary loan requests have increased as a result of direct requests being made to the National Library and Ontario universities thus improving patron service. Melinda Walley and Freida Lund have registered for training on the upgrade to VDX interlibrary loan software. Laurie Wright has completed installing Windows and Office XP on all circulation computers as well as updating all staff and OP AC computers. Laurie has also worked with SOLS to resolve VDX issues by implementing the Z39.50 interconnectivity protocol. Laurie also worked with 3M vendor to resolve some of the implementation issues with the new self checkout. Laurie assisted with the implementation of the Library's new "e-book" subscription programme and has also volunteered to work on the redesign of the Library website. Dunja Conroy tested the new overlay features of Marc records to implement the new acquisition features associated with the Edifact software. V COMMUNITY DEVELOPMENT 1. Ann Andrusyszyn met with Peter Moore of Moore Packaging to sign the contract and order the practice dragon boat for Barrie. Ann has also met with the Dragon Boat Festival Organizing Committee and started planning. 2. Ann chaired the monthly meeting of the Planned Giving Counsel of Simcoe County and met with the Barrie Advance to work on a planned giving supplement for this fall. 3. Ann also attended the Association of Fundraising Professionals conference in Toronto as part of the Certified Fundraising Executive programme. 4. Rogers Television featured the Barrie Public Library in the Dan Dunlop show focusing on the Library's CD music collection. 5. The Barrie Folk Society Unplugged Saturday Night Open Stage was held at the Library Saturday, February 14. It 14 \ f\ r-, VG, - \.-\ .; VI VOLUNTEER PROGRAM . 1. Julie Ross attended the regular meeting of the Barrie Association of Volunteer Administrators (BA V A). 2. Julie prepared a display for the community display case in the library promoting the Cafe and Boutique. The display included mugs in Valentine Day gift bags resulting in several sales at the Boutique. Julie has also ordered higher quality and priced canvas library bags to sell at the Boutique and circulation desk. It is expected that such an item will result in increased sales. 3. Julie submitted an application to the Summer Student Work Exchange program and expects to hear in April if successfuL The student would assist with summer reading programmes for children. 4. Julie agreed to have two students from the Co-operative Education programme at St. Peter's High SchooL The students started February 1 ih and have been trained to shelf-read and work at the Cafe and Boutique accompanied with a support worker. 5. A total of 11 new volunteers were hired in February to help with shelf reading, the Boutique, the Cafe, Visiting Library Service and Reading Circle. 6. 50 volunteer hours were contributed to the Homework Help programme in February. 7. 29 volunteer hours were supplied to assist with Winterfest drop-in craft programme for children. 8. The Volunteer Opportunities page on the Library's website received 78 "hits" in February. V olunteer Hours . (February) Cafe Boutique Collection (shelving) Homework Help 212 hours 127 hours 226 hours 50 hours VIII BUILDING 1. The Library has reported to the City the snow removal damage caused to the paving stones (parking lot and front steps). PREP ARED BY A. Davis DATE March 25, 2004 . 15 \()C\ - \ () rCTIVITY REPORT FOR THE MONTH FEBRUARY 2004 PREY CURR SAME MTH CURR PREY YR MTH %+/- YTD YTD %+/- 1. CIRCULATION ADUL T a) Print 48,342 46,269 -4.29% 105,464 94,395 -10.50% b) Non-print 21,610 21,579 -0.14% 46,614 45,078 -3.30% CHILDREN a) Print 32,492 34,649 6.64% 74,092 68,535 -7.50% b) Non-print 10,907 13,791 26.44% 20,762 23,938 15.30% TOTAL CIRCULATION 113,351 116,288 2.59% 246,932 231,946 -6.07% 2. INTERLIBRARY LOAN LENT 239 18 -92.47% 580 31 -94.66% BORROWED 229 306 33.62% 458 557 21.62% 3. MEMBERSHIP 785 776 -1.15% 1,702 1,545 -9.22% TOTAL MEMBERSHIP 82,104 90,580 10.32% 82,104 90,580 10.45% 4. INFORMATION REQUESTS a) Information Desk 1 3,302 2,993 -9.36% 6,999 6,382 -8.82% b) Information Desk 2 1,620 1 ,489 -8.09% 3,587 3,046 -15.08% c) Information Barrie 705 537 -23.83% 1,443 1,116 -22.66% TOTAL INFORMATION REQUESTS 5,627 5,019 -10.81% 12,029 10,544 -12.35% ~. COMMUNITY SERVICES Programs & Tours a) Adult 2 11 450.00% 3 24 700.00% b) Children 51 70 37.25% 96 100 4.17% TOTAL PROGRAMS 53 81 52.83% 99 124 25.25% Attendance a) Adult 17 117 588.24% 32 220 587.50% b) Children 1,386 2,071 49.42% 2,644 3,002 13.54% TOTAL ATTENDANCE 1 ,403 2,188 55.95% 2,676 3,222 20.40% 6. PATRON COUNT 61,042 68,713 12.57% 127,515 138,078 8.28% 7. LIBRARY CATALOGUE USE 203,588 109,963 -45.99% 309,482 225,193 -27.24% 9. TECHNICAL SERVICES New catalogued items a) Adult print 1,240 1,499 20.89% 2,509 3,071 22.40% b) Children print 1,289 859 -33.36% 2,978 1,813 -39.12% c) Adult non-print 325 207 -36.31% 800 558 -30.25% d) Children non-print 319 70 -78.06% 615 419 -31.87% Collection size 222,599 221,399 -0.54% 222,599 221,399 -0.04% t \(j~ - \ MIDLAND PUBLIC LmRARY BOARD MEETING Page 1 of 6 DATE: March 11,2004 LOCATION: Midland Public Library Boardroom PRESENT: G.A. Walker, J. Swick, A. Campbell, R. Allard, B. Trounce, O. Parsons ABSENT: C. Moore, A. Wilkes STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM # ISSUE ACTION 1. Call to order Additions: 7. New business 7.2 AMPLO Meeting G.A. Walker called the meeting to order at 7:00 p.m. 2. Approval of the agenda 8. Information 8.2 Correspondence The agenda was approved as amended. 3. Approval of the minutes of the previous meeting Moved by: B. Trounce Seconded by: R. Allard That the minutes of the Board meeting held on February 12,2004 be approved. CARRIED 4. Business arising from the minutes 4.1 Library's Web PagelReference Resources Staff recently received a crash course in how to edit our new Web Page which is still under construction. As soon as this is completed we will be making available the e-books we have contracted for through COOL (Consortium of Ontario Libraries). B. Molesworth is also looking into other electronic Reference resources that we might provide such as a medical database. 4.2 Carswell's Criminal Code B. Molesworth consulted with the Head of Reference and decided that the amount of use did not warrant the purchase price of this item. There is a consolidated version of the Criminal Code available as well as Internet access. MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 11, 2004 LOCATION: Midland Public Library Boardroom ACTION ITEM ISSUE # 4. Business arising from the minutes - continued 4.3 Overdues Procedures The new overdues process is in week 4 of a 6-week process. Patrons overdue from the first week have each received a two day call and then 4 weekly follow up calls. From approximately 120 from that first week we are still trying to get a response from 4. Early results from weeks 2, 3 & 4 show roughly the same progression -from about 120 to about 25 to 10 etc. Next week we will mail letters to the 4 and then a bill. When we have an idea as to how many are refusing to return their material despite these calls and letters, we will have to decide if we want to revert to a Credit Agency. Even 4 a week, at $4.75 each, is a significant amount over a year. We'll have more information by next meeting. 5. Approval of the accounts \ r\. I '\ \\..JYj -d Page 2 of 6 Moved by: a. Campbell Seconded by: O. Parsons That the accounts for the month of February totalling $24,567.26 be approved. CARRIED 6. Reports of Board Committees 6.1 Finance Committee - A. Campbell, Chairman A. Campbell reported that the Financial Statement for the 2 months ending February 29,2004 was in order. 6.2 Strategic Planning Committee - J. Swick, Chairman 1. Swick reported on the Strategic Planning Committee meeting held on Wednesday, March 10,2004. The Committee will move ahead with holding three focus groups as was planned last year when the in-house survey was carried out. Peter Abbott from SOLS is willing to provide this service at no additional charge. We will be responsible for recruiting the participants. Students, parents of young children and seniors will make up the three separate groups, with 6 - 10 participants in each. MIDLAND PUBLIC LmRARY BOARD MEETING DATE: March 11, 2004 LOCA TION: Midland Public Library Boardroom ACTION ITEM ISSUE # 6. Reports of Board Committees - continued 6.2 Strategic Planning Committee - continued As it is desirable to take an arms length approach to recruitment, various methods were discussed. An advertisement in the local newspapers was suggested at a cost of approximately $150.00 Posters at various venues could also be used. R. Allard suggested that an ad in the back of the newspaper might not be noticed and that perhaps we should approach the papers about putting a notice in the Community Events section closer to the front of the paper. B. Molesworth has been working on wording for an ad and posters and will take it forward to the next Strategic Planning Committee meeting to be held Tuesday, March 23, 2004 at 2:00 p.m. The Board agreed to move ahead with this initiative. Another initiative the Committee would like to pursue is an independent space planning survey to be carried out by a private library consultant. To this end, B. Molesworth spoke to Margaret Beckman, a well known consultant in the Library field. She and her architect partner would be willing to take this on at a cost of$15,000.00 to $17,000.00. B. Molesworth informed the Board that there is development charge money being set-aside by the Town for these types of studies so it would not come out of the regular Library budget. The study would be carried out in 2005 or possibly late 2004. With Library expansion tentatively set for 2008, this would be useful in raising the Library's profile in the Community. B. Trounce mentioned that there will be other Staff representation on the Planning Committee. 6.3 Fundraising Committee - O. Parsons, Chairman O. Parsons and A. Wilkes have met and discussed the development of this Committee. O. parsons proposes to start by appealing for help with smaller projects and then by progressing to larger ones so that there will be a core of committed donors to call on when the capital campaign is begun. He is consulting with the Friends to avoid duplication. \ () \'J - 3 Page 3 of 6 \()\J -Lf MIDLAND PUBLIC LffiRARY BOARD MEETING Page 40f6 DATE: March 11,2004 LOCA TION: Midland Public Library Boardroom ITEM ISSUE # 6. Reports of Board Committees - continued ACTION 6.4 Policy Committee - R. Allard, Chairman R. Allard reported that the Committee has met twice. Having reviewed the various policy topics that need to be updated it was decided that the Personnel Policy should be given priority. The Committee is working with three personnel policy documents one of which is the Town's policies governing office and technical support employees. The Committee agreed that we should try to stay close to this model while recognizing the differences that exist at the Library. They hope to have a draft to present to the Board by the May 2004 meeting. R. Allard went on to say that policies should be meaningful and relevant - a living document. 6.5 Report from Friends of the Midland Public Library - G.A. Walker G.A. Walker reminded the Board that the Friends are looking for more Silent Auction items. She and Dan Downey had a photo-op for the newspaper with a piece of artwork that has already been donated. 7. New business 7.1 Federation of Ontario Libraries Midland Public Library contributed $87.00 to the Strategic Development Committee in 2003 as its share of the cost of a Consultant who was to produce a business plan for the development of a Federation of Ontario Libraries. This plan was presented at the OLA conference in January and the Board will be receiving an invitation to join sometime soon. The Federation is intended to operate on the same lines as the OMA, with a sliding membership fee and weighted representation on the Governing Board. The intent is to create a unified voice and organizing body controlled by Libraries to act as advocate, marketer, consortium purchaser and etc. Some feel the Ontario Library Association should be carrying out this role, but is not, so there is a question as to how it would be involved. Also, Southern Ontario Library Services, which currently offers consulting services, consortium purchasing, ILL service and delivery services could be seen as a duplication, but it is funded by the Ontario government and has been suffering from reduced and frozen \()~-5 MIDLAND PUBLIC LIDRARY BOARD MEETING Page 5 of6 DATE: March 11, 2004 LOCATION: Midland Public Library Boardroom ITEM # 7. New business -continued ISSUE ACTION budgets for years. Proponents of the FOL say a Library funded organization will be free of government interference and neglect. Bill says he knows of at least two other initiatives in the last 10 - 15 years that have recommended the same idea but they were both reports to government and nothing ever happened. This is being promoted from below and shows promise. The Board will be asked to contribute $750.00 annually. 7.2 AMPLO Meeting B. Molesworth reported on his attendance at a recent meeting. The Ministry of Culture reported that there is a possibility that there will be another Trillium Foundation programme for Libraries. This could be announced in May. CAP or the Community Access Programme is likely in its last year. We have received grants for computer hardware for Internet access as well as a grant for hiring a student to provide training in this area. We will now have to look at how we upgrade/replace these computers. The Southern Ontario Library Service is suffering from budget freezes. As a result, courier deliveries for Interlibrary Loans may be reduced frorr 4 to 3 days a week. The Provincial Government instituted a Municipal Performance Measurement Program (MPMP) under the previous administration which is being carried on and expanded. It is designed to produce comparable data to measure efficiency and effectiveness in municipal services. So far Fire, Police, Roadways, Transit, Wastewater, Storm Water, Drinking Water, Solid Waste and Land Use Planning are being reported. In the next year Libraries, Parks and Recreation, Social Housing and Public Health will be included. Efficiency will be calculated by dividing the Total Operating Costs by Total Use. Effectiveness will be Total Use per Capita. Bill feels that these numbers could easily be subject to misunderstanding, even in professions that have more objective measures of success - for example cost per capita does not reflect response time by a Fire Department and excessive paring of costs in pursuit of' efficiency' could negatively affect ability. Determining a Library's effectiveness has always been a .. \ '0t -\t> MIDLAND PUBLIC LffiRARY BOARD MEETING Page 6 of6 lATE: March 11, 2004 LOCA TION: Midland Public Library Boardroom rEM # ISSUE ACTION New business - continued subjective process at best and these numbers will ignore the intangible benefits of a Library to a community. The presenters, when questioned, failed to answer this objection satisfactorily. t Information 8.1 Chief Librarian's Report O. Parsons asked about the report that stated 45% of Midland's book collection was 18 years old or older. B. Molesworth responded by saying that although the report went on to say that we compared favorably with other Libraries of our size that this. was not necessarily a satisfactory standard. We are in the process of weeding the collection and focusing on developing the parts that need work. B. Molesworth also provided background on how we came to be a site for ORIP to issue new health cards. They are here 4 days a month in the downstairs study room. There is a 1-888 number people call to make appointments. This will bring more people into the Library as well as the downtown area. After a few. early appointment problems things are working well. After purging over 3,000 inactive patron records we still have a patron base of approximately 13,400. 8.2 Correspondence The annual invoice for the Board's membership in the OLA has been received. After some discussion about the usefulness of this membership, it was decided that we let it lapse. This does not stop anyone attending the OLA Conference. We would have to pay at the time. 9. Adjournment Moved by: O. Parsons That the meeting be adjourned at 8:35 p.m. _~;Jf;,u A~ Chairman of the Board Chief Librarian ;) . \() c - \ LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD-03-04 Friday March 26th, 2004, - 9:00 a.m The Town of East Gwillimbury Municipal Offices 19000 Leslie Street "Holland Landing Room" Sharon, ON Telephone the LSRCA: (905) 895-1281 MINUTES Present: Councillor V. Hackson, Vice-Chair Councillor B. Drew Councillor K. Ferdinands Mayor R. Grossi Councillor B. Huson Councillor P. Marshall Councillor M. Nanowski Regional Councillor S. Self Mayor K. Shier Councillor J. West Mayor J. Young Staff: D. Gayle Wood, C.A.O.lSecretary-Treasurer S. Hanson, Director, Corporate Services & Land Management M. Walters, Director, Environmental Services R. Vos, Director, Watershed Management R. Baldwin, Manager, Watershed Planning. B. Kemp, Manager, Fundraising & Community Relations G. Casey, Recording Secretary Regrets: CouncillorR.Bridge.Cha~ Councillor P. Brown Mr. Eric Bull J. Dales, Honourary Member Councillor George Davidson G.R. Richardson, Honourary Member Councillor J. Rupke Councillor Neil Snutch Mayor R. Stevens Mayor T. Taylor Others: D. Avery, Innisfil District Association I Rescue Lake Simcoe Coalition Delegation: M. Scott, Oak Ridges Moraine Foundation Vice-Chair Virginia Hackson advised that in the absence of Chair Bridge she would be Chairing the meeting. Vice-Chair Hackson extended regrets on behalf of Chair Bridge. 7 \ ()c - ~ Lake Simcoe Region Conservation Authority 80ard of Directors' Meeting 80D-03-04- Minutes March 26"', 2004 Vice Chair Hackson welcomed the new members to the meeting and extended thanks to the Town of East Gwillimbury for hosting the meeting. Round table introductions were made. Vice Chair Hackson advised that as the Authority does not currently have sufficient meeting space, the Board meetings move around, primarily amongst the Region of York, the Town of Aurora, and the Town of East Gwillimbury. Vice Chair Hackson extended thanks to all for their willingness to provide meeting space for the Board. DECLARATION OF PECUNIARY INTEREST No pecuniary interest and the general nature thereof was disclosed for the record of this meeting. 1\ APPROVAL OF AGENDA Moved by: Seconded by: S. Self P. Marshall BOD-04-41 RESOLVED THAT the content of the Agenda be approved. CARRIED III ADOPTION OF MINUTES (a) Board of Directors Minutes of the Board of Directors' Meeting No. BOD-02-04, held on February 27th, 2004. Mayor Grossi requested that he be included on page 3 of the minutes as bringing greetings on behalf of the Town of Georgina. The CAO extended apologies for this omission and advised that the minutes would be amended to reflect this change. A copy of the revised page is included with these minutes. Moved by: Seconded by: J. Young R. Grossi BOD-04-42 RESOLVED THAT the minutes of the Board of Directors' meeting No. BOD-02- 04 be adopted as amended. CARRIED 8 \ be - 3 Lake Simcoe Region Conservation ,~uthority Board of Directors' Meeting BOO-03-04 - Minutes March 26'" 2004 IV ANNOUNCEMENTS The CAO advised that she attended a meeting of the Orillia Fish and Game Conservation Club and made a presentation on the Authority's programs and services. The Fish and Game Club is a very environmentally conscious group and are very supportive of the Authority. Councillor Bobbie Drew regrettably announced that Councillor Ken Carruthers, Township of Scugog, passed away. The Board extend their sympathies and a card will be sent on behalf of the Authority's Board and staff. V PRESENTATIONS (a) Oak Ridges Moraine The CAO advised the Board that when there is a scheduled presentation, staff will provide the Board with a Staff Report to provide some background information on the purpose of the presentation. Staff Report No. 08-04-BOD which was included with the agenda, provides information pertaining to the Oak Ridges Moraine Foundation (ORMF) and more specifically on the partnership between the Authority and the ORMF. Since the creation of the Foundation, the Authority has received $9,000 in funding to undertake projects within the ORM in the Township of King and in the Town of East Gwillimbury. . The CAO introduced Mr. Michael Scott, Executive Director, ORMF, and read his biography to the Board, following which Mr. Scott was invited forward to make a presentation on the ORMF. Mr. Scott tabled a copy of the presentation. a copy is included for those members not in attendance. Mr. Scott indicated that he is expecting to appear before all municipal Councils on the Moraine to deliver this presentation in the coming months. Mr. Scott reviewed his presentation. In closing, Mr. Scott advised he is enjoying his work with the Foundation and with all the municipalities. and thanked the Board for the opportunity to appear before them. Mayor Grossi asked if there are other projects other than reforestation where the Authority can partner with the ORMF. Mr. Scott responded that there are and that projects are not limited to reforestation. 9 \()c -'-\ Lake Simcoe Region Conservation Authority Board of Directors' MeetinG BOD-03-04 - Minutes ~ March 26"" 2004 Councillor Self inquired if the Authority is prepared to coordinate efforts by identifying priority reforestation projects and matching grants? The CAO responded that she is a member of the Conservation Authorities Moraine Coalition (CAMC) which is comprised of the nine authorities along the moraine, The CAMC recognizes that it is essential to protect certain parts of the moraine and the Authority is certainly prepared to work with the Foundation in this area. The CAO thanked Mr. Scott for attending the Board Meeting and for providing information on this very important initiative. The CAO indicated that the Authority's mission emphasises "working in partnership" and made the following points: 1. Working with landowners - Landowners are very strapped for dollars and we would like the opportunity to discuss how we can leverage the grant dollars fu rther so landowners do not have to pay 1/3 of the costs as they do now . 2. Two of the Authority's Directors who interact with the ORMF are in attendance today, Sandra Hanson, Director, Corporate Services and Land Managementand Michael Walters, Director, Environmental Services. The CAO has asked both Directors to consider projects, such as land acquisitions, education outreach, land reforestation, and how the Authority can partner with the ORMF. Authority staff are prepared to meet with the ORMF in the next few months to discuss such options. Moved by: Seconded by: J. West P. Marshall BOD-04-43 THAT Staff Report No. 08-04-BOD regarding the Oak Ridges Moraine Foundation be received for information and that the Foundation's Executive Director, Mr. Michael Scott be thanked for attending the March 2004 Board of Director's meeting to update the Board on the Foundation. CARRI ED 10 \Gc ~ 1) Lake Simcoe Region Conser/ation A.uthority Board of Directors' rl/Ieeting 800-03-04 - Minutes March 261n 2004 . ._~-,_._~._". (b) Oak Ridges Moraine Watershed Planning Requirements The Director, Environmental Services reviewed the presentation "Watershed Planning Requirements of the ORM Conservation Plan: Status of Plans" which was included with the agenda. Moved by: Seconded by: J. Young B. Drew 800-04-44 RESOLVED THAT the presentation on the Oak Ridges Moraine Watershed Planning Requirements be received for information. CARRIED (c) Viewing of Media Relations Videos , The Manager, Fundraising and Community Relations provided an introduction to the two videos to be reviewed. The first included two interviews between Aurora Cable and Authority staff; The CAO speaks to her appointment to the Source Protection Planning - Technical Experts Committee and the Senior Fisheries Biologist speaks to the Authority's move to a Level III Agreement with the Department of Fisheries and Oceans. The second video is a clip prepared by the Ministry of Agriculture and Food for their television show "Town and Country" and speaks to the Lake Simcoe Environmental Management Strategy (LSEMS), the state of Lake Simcoe and what needs to be done to protect it. The Manager, Fundraising and Community Relations advised that a copy of the Town and Country video is available should any of the Board Membersl municipalities have a need for it. Following the presentation, the CAO provided background information on the LSEMS program forthe new Board Members advising that in 1990 LSEMS received Cabinet endorsement and that the Authority is the lead agency. Both Michael Walters and Brian Kemp are involved with LSEMS and are critical in improving the health and quality of Lake Simcoe. LSEMS is being looked at as a mode! across Ontario. The CAO extended her compliments to all staff for their work on this program. 11 \ ()c ~ \0 Lake Simcoe Region Conservation Authority Board of Directors'Meeting BOO-03-04 - Minutes March 26th, 2004 Councillor John West commented that the Town and Country clip was very interesting however added concern over the fact that the clip contained reference to what great work is being done but does not place enough emphasis on what is being lost. Would be very beneficial if the clip could relate how much phosphorous is entering the lake versus how much is coming out. The CAO responded that in the last year the LSEMS group completed the "State of Lake Simcoe" report. Copies have been distributed to all municipalities and are also available on CD. This watershed plan will now be going out for public review which will lead to the creation of a complete Lake Simcoe Watershed Plan. This will identify what the problem .is and what needs to be done to fix it. Councillor Ferdinands commended the Authority staff on their work. Vice Chair Hackson reminded members that the video is available and should their . municipalities have any events where it may be appropriate to use it, they are encouraged to do so in order to get the message out. Mayor Grossi inquired as to why there is no commitment of provincial funds in Lake Simcoe as there is with the Oak Ridges Moraine Foundation? Does something need to be done to the extent of what happened with the ORM? The CAO provided the following information: 1990 - the Authority received capital funding. 1995 - the capital funding was withdrawn from the Authority. · Currently the Authority only gets funding for projects which are driven by the provincial government (i.e. Healthy Futures - OMAF created and funded the program) and annual transfer payments in the amount of $132,000. · Authority does not get long term funding. LSEMS Committee Members are currently trying to get an audience with the resource deputies and there is a further need to utilize the local politicians to form a statement that can be sent to the Premier and the ministers. The CAO advised that there was a opportunity to meet with the MPP's in February 2004(LSEMS Executive Advisory Committee) and at that time a request should have been made for a statement. Mayor Young advised that he agrees with the CAO and indicated that, as a politician, he recognizes the need to make a statement regarding LSEMS and to carry it forward. Politicians need to be at the table to get this message into the public minds who will also need to be active in obtaining the funding. 12 \()c --l Lake SilnCGe Reg:on Conser\lation ,A,uthority Board Of Directors Meetmg 800-03-04 - Minutes The CAG advised that staff are currently developing a strategy on how to effectively coordinate the messaging and identify who needs to be targeted. Workshops regarding the "State of the Lake" will be held around the lake which could help answer these questions. The CAG advised that as staff continue to develop the strategy on messaging, a report will be provided to the Board in order to obtain their comprehensive input on the messaging. Councillor Self recommended playing the video at the upcoming Conservation Dinner. Councillor Nanowski strongly suggested providing this video to schools - "they are our future". We need to provide messaging that the Lake is in trouble which is affecting the health of the fish as they are unable to reproduce. Councillor Ferdinands suggested including the term "extinct" when referring.to the absence of whitefish, lake trout,' etc. The term "extinct" has a much stronger impact. Suggested including a graph from the fisheries assessment unit. Mayor Grossi expressed his agreement with Councillor Nanowski's comment. Children definitely have the ability to sell a program. Once they understand the effect on the Lake, it will have a much stronger effect on adults. We need to get messaging to the schools. Moved by: Seconded by: B. Huson B. Drew 800-04-45 RESOLVED THAT the presentation of the video interviews between Aurora Cable and Authority staff and the Town and Country clip be received for information. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 10,15,16,17, 19,20,21,22, and 23 of the Agenda were identified for discussion. 13 \() c -~ Lake Simcoe Region Conservation Authority Board of Directors' Meeting 800-03-04 - Minutes March 26th, 2004 VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: Seconded by: BOD-04-46 J. West S. Self RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the 80ard and Staff be authorized to take all necessary action required to give effect to same. 1. Fill. Construction & Alteration to Waterways Applications 80D-04-47 2. Correspondence BOD-04-48 3. Correspondence 80D-04-49 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 153/90, as amended by Ontario Regulations 534/91 and 623/94, be received and approved. RESOLVED THAT the correspondence dated January 2nd, 2004, from the Region of Durham regarding their appointments to the Authority's 80ard of Directors be received for information. RESOLVED THAT the correspondence dated January 8th, 2004, from The Honourable Aileen Carroll, MP, thanking the Authority for their letter of congratulations be received for information. 14 Lake Simcoe Region Conservation Authority Board of Directors' Meeting 800-03-04 - Minutes \ \)c ---9 March 26", 2004 4. Correspondence 800-04-50 5. Correspondence BOO-04-51 6. Correspondence BOO-04-52 7. Correspondence BOO-04-53 8. Correspondence BOO-04-54 RESOLVED THAT the correspondence dated January 19th, 2004, from Premier Dalton McGuinty, responding to the Authority's letter requesting an extension to the Healthy Futures for Ontario program be received for information. RESOLVED THAT the Jetter dated January 21st, 2004, from the Authority's Solicitor to Mr. Rinaldi regarding Lots 269 - 272 on Plan 759, Town of InnisfiJ, County of Simcoe be received for information. RESOLVED THAT the letter dated January 26th, 2004, from the City of OriJlia advising of the appointment of Mayor Stevens to the Authority's Board of Directors, be received for information. RESOLVED THAT the Jetter dated January 27th, 2004, from the City of Kawartha Lakes advising that the budget presentation made by the Authority's CAO was received by Council, be received for information. RESOLVED THAT the letter dated January 28th, 2004, received from the County of Simcoe advising that the Authority's letter to the Premier of Ontario requesting an extension to the Healthy Futures Program was received by their Council, be received for information. 15 \() c- \0 lake Simcoe Region Conservation Authority Board of Directors' Meeting 800-03-04 - Minutes March 26m, 2004 9. Correspondence 800-04-55 11.Correspondence 800-04-56 12.Correspondence 800-04-57 13.Correspondence 800-04-58 RESOLVED THAT the letter dated February 10th, 2004, from The Honourable Steve Peters, Minister of Agriculture and Food, advising that the Healthy Futures for Ontario program will not be extended be received for information. RESOLVED THAT the information from Conservation Ontario pertaining to the Fish Habitat Compliance Protocol for Ontario developed by the Fish Habitat Advisory Group/Compliance Working Group, be received for information. RESOLVED THAT the letter dated March 4th, 2004, from the Ministry of Agriculture and Food advising that the Authority's final report submission relating to the Healthy Futures for Ontario Program has been approved, be received for information. RESOLVED THAT the letter dated March 8th, 2004, addressed to The Honourable Leona Dombrowsky from Mr. Peter Krause, Chair, Conservation Ontario pertaining to Source Protection Planning be received for information. 1-6 lake Simcoe Region Conservation A.uthority Board of Directors' Meeting 80D-03-04 - Minutes 14. Correspondence BOD-04-59 _______.~M..__...M~~~. RESOLVED THAT the letter dated March 4th, 2004, from the City of Kawartha Lakes advising that their Council received the minutes of BOD meeting No. BOD-12-03 and the information bulletin related to the Holland Marsh Water Quality Improvement Project Schedule C Class Environmental Assessment, be received as information. 18. Bill 27 - Greenbelt Protection Act BOD-04-60 RESOLVED THAT Staff Report No. 11-04- BOD regarding Bill 27, Greenbelt P rotecti on Act be received for information; and FURTHER THAT, the Authority send a letter to the Minister of Municipal Affairs supporting the government's initiative as well as offering our assistance during the review. 22. Community-Based Social MarketinQ Pilot Proiect BOD-04-61 RESOLVED THAT Staff Report No. 15-04- BOD regarding the Community-Based Social Marketing Pilot Project on the Maskinonge River be received for information and approval. 24. Lake Simcoe Water Quality Improvement Program 2004 EliQibility BOD-04-62 RESOLVED THAT Staff Report No. 17 -04-BOD regarding the Eligibility Criteria of the 2004 Lake Simcoe Water Quality Improvement Program be received for information and . approved. I' \()c '- \\ March 2611' 2004 17 \()C-\Q- Lake Sirncoe Region Conservation ,L,uthority Board of Directors' Meeting BOD-03-04 - Minutes Marerl 261h, 2004 VIII HEARINGS There were no hearings scheduled for this meeting. IX DELEGATIONS There were no delegations scheduled for this meeting. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10. Correspondence Councillor West requested clarification regarding the motion passed by the Holland Marsh Drainage Committee with regard to improvements to Lake Simcoe through a preferred strategy for controlling phosphorous from the Holland Marsh Polder. Councillor West inquired if staff were aware at this point what the costs will be? The CAO responded that. it is required, by law, to have an Environmental Assessment done which is currently in the process. Staff do not yet know what option will be adopted at this point. The option could either be simple or costly depending on the outcome of the assessment. The Holland Marsh Drainage Committee is represented on the Holland Marsh Water Quality Improvement Project Committee. . The Director, Environmental Services advised that the next public session IS scheduled for April 7th, 2004, at the Bradford Library. Councillor West asked that the Drainage Committee be asked to check the Canal forthe floating 45 gallon drums which were previously used forfertilizer, and remove them from the Canal. The Director, Environmental Services advised that he has seen the drums in the Canal and understands they are used as floats for their lines. Staff have been assured that the drums have been cleaned prior to being used. Moved by: Seconded by: J. West R. Grossi 18 \ ('''\ I /i \\Jc..--\j Lake Simcoe Region ConserJation A.uthority Board of Directors' Meeting 800-03-04 - Minutes ~.llarch 26'h. 2004 BOD-04-63 THAT the letter dated February 28th, 2004, regarding a resolution passed by the Holland Marsh Drainage Committee with regard to improvements to Lake Simcoe through a preferred strategy for controlling phosphorous from the Holland Marsh Polder be received; and FURTHER THAT the Committee be advised that no alternatives regarding the study have been selected to date. CARRIED 15. Monthly Communications Update Mayor Grossi referenced pages 56 to 68 of this report and inquired if the Authority had responded in relation to the McNabb drain? The Director, Environmental Services advised that he has been working with the Township of Ramara to resolve some difficulties which have developed.in relation to the permit process. There was some confusion amongst the landowners regarding the request for further information with their applications for permits and this caused some angst amongst the community because such requests had not been asked for in the past. The Authority is hosting a workshop with the Township of Ramara on April 8th with the development community. Mayor Duffy is supportive of this workshop. In response to the McNabb drain, theDirector, Environmental S~rvices advised that the Authority is currently monitoring the drain and Mr. McNabb has appeared before the Authority's Board on this issue. The Authority is actively involved and in some instances is going above and beyond to deal with this issue. The CAO added that Councillor Snutch is working with staff from the Township of Ramara and the Authority to ensure the issues are resolved. The Authority also obtained a legal opinion from the Authority's solicitor regarding enforcement. Mayor Shier advised that he is currently working with Mayor Duffy of the Township of Ramara and that the people of Ramara are not happy with the process. The CAG responded that the difficulties with Ramara came as a surprise to the Authority. The Township joined in 2001 and the issues raised did not present themselves until 2003. There was no indication there were any misunderstandings on the part of staff or landowners. 19 \()c -- \1..\ . Lake Simcoe Region Conservation Authority 80ard of Directors' Meeting 800-03-04 - NlinutE:s tvlarch 2611" 2004 The CAO advised that the Authority's Board dealt with this issue and a presentation has been made to the Township of Ramara. Mayor Duffy attended the Authority's AGM and he had an extensive conversation with the two Directors. We left this meeting with the feeling that the Mayor was becoming more comfortable. Mayor Shier indicated that this also impacts his municipality as the developers are finding it more difficult to do work. Misinformation is still there both in Ramara and in Brock and that needs to get resolved. Gayle Wood invited Mayor Shier to provide names who may like to attend the workshop in order that they can be invited and further suggested that the workshop could be advertised in their local paper. Moved by: Seconded by: R. Grossi K. Ferdinands BOD-04-64 RESOLVED THAT the Monthly Communications Update, forthe period January 1st to 31st, 2004 and February 1st to 29t\ 2004, be received for information. CARRIED 16. Hydrologic & Hydraulic Modelling - Consultant Selection Councillor West requested a brief overview of this project and funding. The Manager, Watershed Planning reviewed Staff Report No. 09-04-BOD and advised that York Region is providing funding for this project in the amount of $600,000. Councillor West advised that it is very important for the new Board Members to understand the great relationship the Authority has with its Regional and municipal partners. Moved by: Seconded by: J. West J. Young 800-04-65 RESOLVED THAT Staff Report No. 09-04-BOD regarding the Consultant Selection for the hydrologic and hydraulic modelling for the East Holland River, West Holland River and the Maskinonge River Watersheds be received and that the recommendations contained within the report be approved. 17. Land Acquisition - K. Symons Bequest 20 \CJc - \5 Lake Simcoe Region Conservation Authority Board of Directors' Meeting 80D-03-04 - Minutes March 26t". 2004 Councillor West inquired if staff have entered into discussions with landowners in the area regarding either purchasing their lands or if they would be interested in donating their lands to the Authority. The Director, Corporate Services and Land Management advised that staff have held discussions with a number of land owners in the area who have indicated their interest in either selling or donating their land. Such information as names and/or addresses have not been included in this report as that is treated as confidential. The Authority is also holding discussions with Ducks Unlimited and Durham Region regarding partnering in land acquisitions. Moved by: Seconded by: BOD-04-66 K. Shier P. Marshall RESOLVED THAT Staff Report No. 10-04- BOD regarding Beaver River Land Acquisition Project be received for information; and FURTHER THAT Authority staff be directed to proceed with the acquisition of lands withi.n the Beaver River Wetland. 19. Bill 26- Act to Amend The Planning Act Mayor Grossi requested clarification regarding point 4, page 2 of Staff Report No. 12-04-BOD as it relates to the right to appeal to the 6MB being eliminated if the municipality has not adopted the amendment. The Director, Watershed Management responded that the section in question was designed to prevent development proponents from pursuing a boundary expansion without municipal approval or support. Moved by: Seconded by: BOD-04-67 R. Grossi K. Shier RESOLVED THAT Staff Report No. 12-04- BOD regarding Bill 26- an Act to amend the Planning Act be received for information. 20. Proposed Increase - Permit & Plan Review Councillor West requested clarification regarding the information contained in Table 1 included with the Staff Report, specifically relating to why the Authority does not show fees for Property Information. 21 \ Uc ~. \ \.0 Lake Sirncoe Region C:cnserv'c!tion ,A,uthoriti' Board of Directors' fvlE:eting BOO-03-04 - Minutes JV!arch :)61r. :?OO.:1 The Director, Watershed Management advised that the fee of $125 includes Property Information requests. Councillor West expressed concern that the Authority is not charging a fee for site inspections and advised that he firmly believes the Authority should be recovering . costsJor staff time associated with site visits. The CAO advised that as the Authority's 2004 budget needs to be finalized, it would be the request of staff that if the Board is comfortable with the balance of the proposal, that it be approved. Staff will review Table 1 included with the Staff Report and will bring it back to the Board at their April meeting. Councillor West requested that the line items that are not needed or do not have associated costs, be deleted from Table 1. Councillor Selfasked if discussions were held with UDI chapters other than York? The CAO responded that the report should have referenced UDI Central which includes York, Peel and Durham. The Staff Report will be revised. Moved by: Seconded by: BOD-04-68 J. West P. Marshall RESOLVED THAT Staff Repart No. 13-04- BOD regarding the proposed increase ta Permit and Plan Review Fees be adapted; and THAT the amended fees come inta effect an April 1 , 2004; and THAT this report be distributed ta neighbauring canservation autharities, UDI, and watershed municipalities; and FURTHER THAT staff provide recommendatians at the April Board meeting regarding a fee for site visits and a revisian to Table 1 regarding fees listing. 21. Professional Services Aqreement Councillor West requested that a revision be made to page 5, item 2.02, to include "all parties". 22 \ Dc -ll March 26"', 2D04 Lake Simcoe Region Conservation Authority 80ard of Directors' Meeting 800-03-04 - Minutes Moved by: Seconded by: BOO-04-69 J. Young R. Grossi RESOLVED THAT Staff Report No. 14-03- BOD regarding the Professional Services Agreement be received for information; and FURTHER THAT the Authority's Board of Directors approve the use by the Authority of the Professional Services Agreement, subject to a change to Article 2, 2.02 to include "all parties". 23. Forest Management Agreement - Durham Regional Forest Councillor Self advised that this issue was dealt with and passed at Durham Regional Council. Councillor Self requested that a copy of Staff Report No. 16-04- BOD be sent to Regional Works and to the Township of Uxbridge. Councillor Self further commended Graeme Davis, Manager, Forestry and Stewardship Programs for the professional manner in which he dealt with this issue. Moved by: Seconded by: BOO-04-70 CARRIED XI OTHER BUSINESS Moved by: Seconded by: S. Self K. Shier THAT Staff Report No. 16-04-BOD regarding the status of the Forest Management Agreement for the Durham Regional Forest be received for infprmation; THAT the LSRCA supports the establishment of a Regional Forest Advisory Team; and FURTHER THAT copies ofthe Staff Report be forwarded to the Region of Durham and the Township of Uxbridge. M. Nanowski K. Ferdinands 23 Lake Simcoe Region Conservation Authority Board of Directors' Meeting 800-03-04 - Minutes \u<--\<iu r./~a(c: i . .:.....,."'.... RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with the minutes of the Administrative Committee which pertain to confidential personnel matters. 800-04-71 CARRIED Moved by: Seconded by: J. West S. Self RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. 800-04-72 CARRIED (a) Administrative Committee Moved by: Seconded by: P. Marshall R. Grossi RESOLVED THAT the minutes of the Administrative Committee meeting No. AC- 03-04, held on March 11th, 2004, be adopted as printed and circulated. 800-04-73 XII ADJOURNMENT Meeting adjourned at 11 :50 a.m. CARRIED V. Hackson Vice-Chair O. Gayle ood, CMM III Chief Administrative Officer/ Secretary- Treasurer 24 L;:1r~c SillICOE; h::gKHI Conservation ,L.ultloflty BGard of Directors'Meeting 53'(1 Annual General Meeting Minutes ! t:..J;....., 0;.;,; f ~-, \ () C - \~ b) Administrative Committee Minutes of the Administrative Committee Meeting No., AC-02-04 held on January 23~,2004. . Moved by: Seconded by: V. Hackson S. Self BOD-04-28 RESOLVED THAT the minutes of the Administrative Committee Meeting No. AC-02- 04 be adopted as printed and circulated. V. . Greetings Greetings were received from Mayor Tom Taylor, Town of Newmarket, Mayor James Young, on behalf of York Region, Mayor Rob Grossi on behalf of the Town of Georgina, Mayor Margaret Black, Township of King, Regional Councillor Susan -Self, on behalf of Durham Region, Mayor Keith Shier, Township of Brock, Mayor Marilyn Pearce, Township of Scugog, Councillor Bill Van Berkel on behalf of Ma'yor Brian Jackson, Town of Innisfil, Warden George MacDonald, Simcoe County and Mayor Bill Duffy, Township of Ramara. VI. Presentations The CAO welcomed everyone to the Authority's 53rd Annual General Meeting and provided a brief overview of the Authority's accomplishments in 2003. Ms. Wood extended her personal thanks to the Directors, the Management Team and Staff of the Authority for all of their hard work and dedication. The CAQ invited Chair Bridge to provide a review of the Authority's 2003 Annual Report which was tabled at the meeting. (a) 2003 Conservation Authority Annual Report Chair Bridge provided an overview of the Authority's accomplishments throughout 2003 highlighting the welcoming of the City of Barrie into the Authority's membership; the signing of a Level III Agreement with the Department of Fisheries and Oceans; and congratulated Gayle Wood, Chief Administrative Officer on her appointment to the Province's Source Water Protection Technical Experts Committee. Chair Bridge advised that a number of accomplishments are reflected in the Annual Report and encouraged everyone to take a moment to review it. Pi3ge :~, (Jf 1 :-.~' 25 I . A Nt z 1 2004 \ Del _ \ } MINUTES OF A MEETING j O~.MEDONrs f -~IP i o __~ THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY NOVEMBER 20, 2003 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: W. Dickie W. Gardy R. Hough L. Leach M. Ramsay F. Smith . S. Trotter Staff: W. McArthur, City of Barrie M. Drumm, APM Regrets: 'G. Fernandes CALL TO ORDER The meeting came to order at 7:00 p.m. and was chaired by W. Dickie. 1.0 MINUTES OF THE OCTOBER 16,2003 COMMISSION MEETING. MOTION: Moved by M. Ramsay: sec'onded by L. Leach. 2003-AC-96 . "THAT, the minutes of the October 16, 2003 Commission meeting, be approved as amended." . Carried. 2.0 BUSINESS ARISING FROM THE MINUTES Covered under Section 3.0. 3.0 PROPERTIES & COMMERCIAL DEVELOPMENT . . i) Pursuant to the August .?1,2003Commission mE?eting, furthe(di$cu$sions of on- site fire suppres:sion requirements, both short and long-term. were discussed. The issue of fiscal responsibility for such requirements was also discussed. W. McArthur was given direction to prepare a Request for Proposal for on-site fire suppression at the airport and that the RFP includes phased upgrades to coincide with each of the commerCial development activities at the airport. Pursuant to August 21, 2003 Commission meeting, it was reviewed that the final location of the required 20,OOb-gallon water tank for fire suppression (for the first hangar only) was still under review by the Township of Oro-Medonte and by airport Engineering staff. R. Hough indicated that the Township of Oro-Medonte has agreed to provide a storage tank that is currently dormant, for use at the \ Dd-~ airport, W. McArthur indicated that regardless of the type of underground storage facility, an engineered design solution is required to ensure consistency for both short and long-term fire suppression requirements. Ii) Mr. Peter Waters of Weathervvise Aviation Inc. provided the Commission with an update as to his firm's commercial development activities. Mr. Waters indicated that subsequent to his firm's site plan application dated July 18, 2003, Weatherwise Aviation obtained a building permit from the Township of Oro- Medonte dated WjDII.I for the construction of one of four proposed hangars. Mr. Waters further indicated that his firm had already commenced site works on Lots 3 & 4 (now merged) of the Southwest Commercial Development Area and that the first hangar has a tentative completion date of Spring 2004. Mr. Pete Waters then submitted a revised construction timetable for the balance of the proposed hangars, as a result of both a delay in acquiring a building permit from the Township of Oro-Medonte and as a result of occupancy issues. Mr. Waters reported that his firm has unofficially and tentatively pre-sold the first hangar and as such proposes to construct.the .second hangar facility on Lots 5 & 6 respectively with the third facility on Lots 1 & 2. Mr. Waters indicated that the change in plans is required in order to facilitate the tenancy of Hydro One Helicopter Networks, as currently located in a Weatherwise owned hangar on Lot 1. Weatherwise Aviation's initial plans were to move Hydro One Helicopter Networks into hangar 2 (on lots 3 & 4) prior to the ultimate dismantling of hangar 1 (lot 1). Mr. Waters was reminded that the Lake Simcoe Regional Airport Commission does not currently have permission from the three municipalities to engage in land sale activities beyond Lot 5. However, in consideration of the reported developments of the first hangar, the Commission would begin working with the member municipalities to accommodate Weatherwise Aviation's development aspirations. W. McArthur reminded the Commission members and Mr. Waters that the lands beyond Lot 5 are not yet serviced and that costs to complete such servicing have not been established. It was also reviewed that the 2003 Capital Works budget iocludes a provision. .for the pre-design of. the Southwest Commercial Development Area extension. . MOTION: Moved by F. Smith, seconded by R. Hough. 2003-Ac-97 "THAT, the Lake Simcoe Regional Airport Commission authorize staff to get a proposal for the pre-design of the Southwest Commercial Development Area extension and that the pre-design be phased on an individual lot basis." . Carried. Mr. Waters was then excused from the meeting. iii) Based on yveatherwise Aviation's construction timeline for asphalt placing, it was suggested that the airside access project for lots 3 & 4 (now merged) be tendered to coincide with Weatherwise Aviation's works. MOTION: Moved by R. Hough, seconded by F. Smith. 2 \OJ-3 2003-AC-98 "THAT, the Lake. Simcoe Regional Airport Commissio.n authorize the Executive to approve awarding the airside entrance project for Lots 3 & 4 (now merged) under the advice of staff and as budgeted in the 2003 Capital Works budget." Carried. iv) W. McArthur reviewed the construction update as of November 14, 2003. 4.0 FINANCIAL REPORT i) The October 2003 and YTO Financial Reports were reviewed. MOTION: Moved by S. Trotter, seconded by L Leach. 2003-AC-99 "THAT, the October 2003 and YTD Financial Reports be approved, as presented." . ..... .., .. .....' . .. ... . Carried. ii) A second draft of the 2004 Lake Simcoe Regional Airport Budget (Operating & Capital) was reviewed. MOTION: Moved by S. Trotter, seconded by M. Ramsay. 2003-AC-1 00 "THAT, ~he Lake Simcoe Regional Airport Commission approve the second draft of the 2004 Lake Simcoe Regional Airport Budget (Operating & Capital), as amended." Carried. Staff was given direction to send the member. municipalities the approved second draft 2004 Lake Simcoe Regional Airport Budget. 5.0 NEW BUSINESS/CORRESPONDENCE i) The airport manager's report was received as information. ii) All additional correspondence as presented by the airport manager was reviewed. iii) M. Drumm and W. McArthur were excused from the meeting as a result of a confidential personnel matter. MOTION: Moved by R Hough, seconded by L. Leach. 2003-AC-101 "THAT, the Lake Simcoe Regional Airport Commission meeting move into camera at 9:05 p.m. to discuss a confidential personnel matter." Carried. CONFIDENTIAL MOTION 2003-AC-102 Carried. MOTION: Moved by L. Leach, seconded by R. Hough. 3 \ oJ - 4 2003-AC-103 "THAT, the Lake Simcoe Regional Airport Commission meeting move out of camera at 9:10 p.m." Carried. 6.0 MEETING(S) The next Commission meeting is to be held on Thursday January 15, 2004 at 7:00 p.m. 7.0 ADJOURNMENT MOTION: Moved by M. Ramsay, seconded by R. Hough. 2003-AC-104 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 9:15 p.m." ~) ~' -'~'--' . / . ,,~.v~ M. Dr ,_ Recording Secretary, LSRA Commission Carried. ...~.Y~ ~ickie <S~ '7.~f4r President, LSRA Commission i4c/rJ p",>,<~i Distribution: Commission Members W, McArthur K, Short J. Tascona, M,P,P, Clerk's Office, City of Barrie . Mayor & Council, c/o City Clerk, City of Orillia Clerk's Office, Township of Oro-Medonte P. DeVillers, M.P. A. Caroll, M.P. G. Dunlop, M.P.P, I. Brown, City Manager, City of Orillia L.S.R.A. Tenants \() d -S NO COMMISSION MEETING(S) FOR DECEMBER 2003 & JANUARY 2004 MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY FEBRUARY 19, 2004 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: M. Beauchesne J. Crawford G. Fernandes L. Leach . A. Smith F. Smith P. Spears S. Trotter . Staff: W.McArthur, City of Barrie Regrets: R. Hough CALL TO ORDER The meeting came to order at 7:00 p.m. and was chaired by S. Trotter. 1.0 APPOINTMENTS S. Trotter welcomed the new appointees and introduced all members of the Lake Simcoe Regional Airport Commission. As a result of the 2003 municipal elections, the following motions were passed. MOTION: Moved by L. Leach, seconded by F. Smith. 2004-AC-01 "THAT, the' Lake Simcoe Regional Airport Commission appoint M. Beauchesne, J. Crawford, A. Smith and P. Spears as Directors, of the Lake Simcoe Regional Airport Commission." Carried. MOTION: Moved by F. Smith, seconded by G. Fernandes. . 2004-AC-02 "THAT, the Lake Simcoe Regional Airp<?rt Commission accept the resignations of W. Dickie, W. Gardy and M. Ramsay as Directors, of the Lake Simcoe Region~1 Airport Commission." Carried. 2.0 ELECTION OF THE COMMISSION EXECUTIVE OFFICERS S. Trotter requested nominations for the positions of the Executive of the Lake Simcoe Regional Airport Commission. For the Position of President: MOTION: Moved by F. Smith, seconded by P. Spears \'" \ ,Va 2004-AC-03 "THAT, S. Trotter be nominated for.the posinon of President of the Lake Simcoe Regional Airport Commission for the 2004 term." Carried. There being no additional nominations, S. Trotter was acclaimed as President of the Lake Simcoe Regional Airport Commission for the 2004 term. For the Position of Vice-President: MOTION: Moved by P. Spears, seconded by A. Smith 2004-AC-04 "THAT, F. Smith be nominated for the position of Vice-President of the Lake Simcoe Regional Airport Commission for the 2004 term." Carried. There being no additional nominations, F. Smith was acclaimed as Vice-President of the Lake Simcoe Regional Airport Commission for the 2004 term. For the Position of Secretary/Treasurer: MOTION: Moved by L. Leach, seconded by F. Smith 2004-AC-05 "THAT, G. Fernandes be nominated for the position of Secretary/Treasurer of the Lake Simcoe Regional Airport. Commission for the 2004 term." Carried. There being no additional nominations, G. Fernandes was acclaimed as Secretary/Treasurer of the Lake Simcoe Regional Airport Commission for the 2004 term. 3.0 MINUTES OF THE NOVEMBER 20.2003 COMMISSION MEETING MOTION: Moved by G. Fernandes, seconded by F. Smith . 2004-AC-06 "THAT, the public minutes as well as the confidential minutes of the November 20, 2003 Commission meeting, be approved." Carried. 4.0 BUSINESS ARISING FROM THE MINUTES No new business was discussed. 2 5.P PROPERTIES & COMMERCIAL DEVELOPMENT i) Pete Waters of Weatherwise Aviation was invited to the meeting to provide the Commission members with an update to his firm's commercial development activities. It was reviewed thpt the frame (shell) of the hangar spanning Lots 3 & 4 (now merged) was erected with an anticipated hangar construction completion date of spring 2004. Mr. Waters further provided a briefing of his firm's intent to launch a nation-wide media campaign and presented updated renderings of Weatherwise Aviation's vision of the full development potential. Subsequent to this update, Mr. Waters submitted a handout of issues that his firm would like dealt with in order to proceed with the next hangar construction. The first and foremost issue is for. the Commission and the municipalities to provide his firm withpe.rmission to purchase Lot 6 in order to facilitate the construction of a second hangar spanning lots 5 & 6. Mr. Waters was reminded that Lot 6 is not serviced nor is it currently zoned for land sale applications, which is an involved process with all 'three municipalities participating. It was also noted that Weatherwise Aviation's endorsed development concept depicted hangar construction on Lots 3 & 4, followed by construction on Lots 1 & 2 and as such, the construction timeline requirements established in the Agreement of Purchase & Sales between Weatherwise Aviation and the member municipalities were crafted accordingly. Mr. Waters then concluded his update and was excused from the meeting. ii) A new Committee to deal with and expedite commercial development issues at the airport was formulated. The Property & Commercial Development Committee consists of the following members: L. Leach, F, Smith, R. Hough, A. Smith and J. Crawford, in conjunction with staff advisors. It was noted that J. Crawford would confirm his commitment to the Committee prior to the March Commission meeting. It was further reviewed that as a result of time lapses between the monthly Commission meetings, Commission members, as a whole, can be consulted via telephone or via e/mail for commercial development issues that require immediate decisions. G. Fernandes requested that a review of existing authority, of both the Airport Manager as well as the Executive of the Commission, be reviewed for discussion at the March Commission meeting. iii) Overall airport marketing activities, including general awareness and commercial development, were discussed. M. Beauchesne volunteered to meet with the Airport Manager to discuss establishing a Committee to address marketing issues. MOTION: Moved by G. Fernandes, seconded by A. Smith. 2004-AC-07 "THAT, the Lake Simcoe Regional Airport Commission authorize M. Beauchesne to meet with the Airport Manager to . discuss airport marketing issues." Carried. 3 It was further directed that any news/press releases regarding t~Pc~~~rcial development activities, specifically the. Weatherwise Aviation commercial hangar development on Lots. 3. & 4 should be coordinated with the Lake Simcoe Regional Airport. iv) W. McArthur reviewed the construction update of February 5, 2004. Further to the Township of Oro-Medonte mandated requirement of on-site water storage for fire suppression at the Lake Simcoe Regional Airport, stemming from the Weatherwise Aviation site plan control process, W. McArthur reviewed an engineer's report as prepared by C.C. Tatham & Associates Ltd.. The report provided an estimated project cost of $57,500.00 (net taxes) in contrast to the initial Township of Oro-Medonte estimate of $36,000.00, as required for the first hangar. The report further indicated that despite the Township of Oro-Medonte offering two dormant concrete water storage. tanks for use, this method is cost comparable to that of installing new concrete tanks. G. Fernandes requested that staff provide verification of this issue. Staff was also given direction to foryvard the report to the Township of Oro-Medonte for final review and authorization. - The initial equal three-way cost sharing arrangement between the Township of Oro-Medonte, the Lake Simcoe Regional Airport Commission and Weatherwise Aviation was also reviewed. Despite a discrepancy between the Township provided estimate and the engineer's estimated costs, staff was given direction to proceed with principles of the agreement and advise Weatherwise Aviation accordingly. It was then suggested that as the water storage for fire suppression is a Township of Oro-Medonte mandated requirement per the Township's 'Site Plan Agreement with Weatherwise Aviation, that Township staff should be directly involved with advising Weatherwise Aviation of the changes. MOTION: Moved by F. Smith, seconded by G. Fernandes 2004-AC-08 "THAT, the Lake Simcoe Regional Airport authorize staff to proceed with the detail design. and solicit quotations for the construction of on-site water storage for fire suppression required for one 32,000 sq. ft. hangar, as mandated by the Township of Oro-Medonte, at an upset limit of $19,000.00 for the Lake Simcoe Regional Airport Commis.sion's contribution and that the Executive of the Commission have the authority to award the project within the upset limit. " Carried. W. McArthur provided an overview of the 2004 Capital Works budget and made specific note the estimated increased costs to design and construct the South apron expansion. L. Leach commented that the apron expansion project is an absolute requirement, specifically in consideration that the commercial hangar construction has comm.enced. W. McArthur made a final note that the airport capital reserves will be depleted by the end of fiscal 2004 as a result of the numerous and large. airport capital projects slated for this year as well as unforeseen increases to projects such as water system upgrades and fire suppression requirements. Staff was given direction to proceed with the tender process for the South Apron expansion, as per the airport's 10-year Capital Works budget. 4 6.0 FINANCIAL REPORT \0>d -\\) i) The final 2004 Operating & Capital budget was presented. MOTION: Moved by G: Fernandes, seconded by L. Leach. 2004-AC-09 "THAT, the 2004 Operating and Capital Budget be approved, as presented and distributed to the three partnering Municipalities for approval." Carried. ii) G. Fernandes requested that staff investigates that worst case scenario of the Capital Budget revenues and expenditures for review at 'the March 2004 Commission meeting. 7.0 NEW BUSINESS/CORRESPONDENCE i) The airport manager's report, including the November and December 2003 Financial Statements, was received as information. ii) All additional correspondence as presented was reviewed. iii) M. Beauchesne requested details pertaining to the type of insurance coverage(s) currently in place for the Director's of the Lake Simcoe Regional Airport Commission. M. Drumm is to report to the Commission at the next meeting. 8.0 MEETING(S) The next Commission meeting is to be held on Thursday March 18, 2004 at 7:00 p.m. 9.0 ADJOURNMENT MOTION: Moved by F. Smith, seconded by L. Leach 2004-AC-10 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 10:30 p.m." Carried. ~ // ~z::z:==-. . Tro'tter President, LSRA Commission M. rumm Recording Secretary, LSRA Commission Distribution: Commission Members W. McArthur K. Short J. Tascona, M.P.P. Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia Clerk's Office, Township of Oro~Medonte P. DeVillers, M.P. A. Caroll, M.P. G. Dunlop, M.P.P. I. Brown, City Manager, City of Orillia L.S.R.A. Tenants 5 \()~~\\ MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY MARCH 18, 2004 AT THE LAKE SIMCOE REGIONAL AIR.PO"RT TERMINAL BUILDING In Attendance: Commissioners: M. Beauchesne J. Crawford G. Fernandes R. Hough " L. Leach A. Smith P. Spears S. Trotter Staff: W. McArthur, City of Barrie M. Drumm, APM Reg rets: F. Smith CALL TO ORDER The meeting came to order at 7:05 p.m. and was chaired by S. Trotter. 1.0 MINUTES OF THE FEBRUARY 19.2004 COMMISSION MEETING MOTION: Moved by P. Spears, seconded by L. Leach 2004-AC-11 "THAT, the minutes of the February 19, 2004 Commission meeting, be approved." Carried. " 2.0 BUSINESS ARISING FROM THE MINUTES i) Further to a request stemming from the February Commission meeting, M. Drumm distributed a letter from the airport's insurance broker, providing information as to the existing coverage's in place for the Commission members, as well as optional coverage1s for consideration. The package was received as information. ii) M. Drumm updated that a report of the existing authority levels of both staff and the Executive is still under review and will be presented to the Commission as soon a$ possible. 3.0 PROPERTIES & COMMERCIAL DEVELOPMENT i) A letter addressed to Weatherwise Aviation in response to their recent request to proceed with immediate developments beyond Lot 5, as opposed to the original planned developments on Lots 1 and 2, was reviewed. L. Leach suggested that although the original development concept of the second hangar being constructed on Lots 1 & 2 should be Weatherwise Aviation's priority, the ultimate plans include developments beyond Lot 5 and accordingly, the Commission _ \ 1\ should be proactive and ask the three municipal Councils for immediate do- permission to sell lands beyond Lot 5. R. Hough concurred adding that if in the foreseeable future the airport was approached by The Weatherwise Group or by other parties that are interested in developing hangar facilities or other developments at present, the airport does not have permission to sell any additional lands. W. McArthur noted that any airport lands beyond the five lots located in the airport's SW Commercial Development Area are un-serviced. MOTION: Moved by R. Hough, seconded by L. Leach 2004~AC-12 "THAT, the Lake Simcoe Ragional Airport Commission request that the three municipalities amend the Lake Simcoe Regional Airport Agreement to authorize the sale of additional airport lands for commercial development purposes." Carried. AMENDED: Moved by G. Fernandes, 2004-AC-13 "THAT, the Property & Commercial Development Committee develop a land strategy identifying all potential costs associated with developments beyond Lot 5 and report back to the Commission." Rescinded. Original Motion 2004-AC-12 was Carried as moved. ii) Pete Waters of Weatherwise Aviation was invited to the meeting to provide the Commission members with an update to his firm's commercial development activities. Further to the Weatherwise Aviation handout (dated January 22, 2004) as distributed at the February 19, 2004 Commission meeting, S. Trotter reviewed the short-term goals of the Weatherwise Aviation itinerary with P. Waters. P. Waters then submitted concerns regarding the communication structure on certain issues including Zoning and Fire Suppression and that such delays and unforeseen mandates are causing his firm to have significant project cost overruns. P. Waters made specific note of the fact that any fire suppression requirements as mandated by the Township of Oro-Medonte, should have been disclosed to his firm prior to the transfer of land title and not at the final stages of Site Plan Approval. S. Trotter noted that P. Waters' concerns are Township issues and that it is the Township of Oro-Medonte's responsibility to work with Weatherwise Aviation and facilitate the commercial hangar developments. S. Trotter added that any further concerns should be reported concurrently to the' Commission and the Township of Oro-Medonte Commission appointed representatives. P. Waters then excused from the meeting. iii) R. Hough suggested that the Property & Commercial Development Committee meet on April 1, 2004 at 7:00 p.m. to discuss/review options for the broad sale/development of airport lands beyond the Southwest Commercial Development Area. 2 iv) Pursuant to the February 19, 2004 Commission meeting, M. Beauchesne provided the Commission with an update as to his discussions with the Airport Manager regarding marketing issues. M. Beauchesne noted that a preliminary review suggests that the airport should consider in engaging in value-added marketing strategies. Based on the update, the following motion was passed. \ ()J - \ 3 MOTION: Moved by R. Hough, seconded by G. Fernandes 2004-AC-14 "THAT, the Lake Simcoe Regional Airport Commission authorize M. Beauchesne to meet with marketing firms, at his discretion, to investigate the costs associated with various levels of marketing plans, and that M. Beauchesne report back to the Commission as information becomes available." Carried. M. Beauchesne further presented a Weatherwise Aviation advertisement as placed in the March/April 2004 edition of the Wings Aviation Magazine. The nationwide magazine advertisement forms part of the Weatherwise Aviation marketing campaign that P. Waters. spoke of at. the February Commission meeting. M. Beauchesne indicated that this advertisement is an example of how enhanced coordination with Weatherwise Aviation could have provided the airport with an opportunity to conduct marketing. L. Leach concurred adding that the airport's annual marketing budget is extremely limited preventing the Commission from having any notable impact or ability t9 participate in such campaigns. L. Leach further noted that Weatherwise Aviation cannot wait fo~ the Commission to coordinate/participate in joint marketing plans and that P. Waters is simply trying to protect his firm's significant investment. v) W. McArthur reviewed the construction update of March 15, 2004. It was reviewed that the Township of Oro-Medonte had approved its 2004 budget including their cost sharing portion of $20,000.00 for the Township of Oro- Medonte mandated fire suppression system. S. Trotter inquired if Weatherwise Aviation was apprised of the recent cost increases. M. Drumm deferred the question to the Township of Oro-Medonte appointed representatives, as this project is a Township of Oro-Medonte staff issue (stemming from the Site Plan Agreement), not an airport staff issue. S. Trotter noted the situation as an example of P. Waters' concerns regarding communication from the Township of Oro-Medonte and encouraged R. Hough and J. Crawford to work with the applicable Township personnel(s) to expedite the process. Another example was noted in that P. Waters had also requested a revision to the Zoning by-law, specifically the car parking requirements (correspondence dated June 20, 2003), and that he was advised by an undetermined contact at the Township that his request was an airport issue, not a Township issue. S. Trotter once again reminded the Commission as a whole, that airport staff members and the Commission member's role is to simply provide limited assistance in facilitating land sales at the airport and any hangar developments. S. Trotter reiterated that the hangars are being developed On sold land - not leased land and accordingly all issues related to Zoning, Site Plan Agreements, Building Permit, etc. are indisputable Township of Oro-Medonte issues/responsibilities under Township of Oro-Medonte jurisdiction - not airport issues. W. McArthur continued to review the construction update of March 15, 2004. In consideration of the Southwest Commercial Area expansion plans, staff was 3 vi) given direction to proceed with the preparation of a Draft Reference Plan as . ' budgeted. . \ OJ.-Ilf Pursuant to the February 19, 2004 Commission meeting, M. Drumm distributed Staff Report 2004-ACSR-01 outlining various Capital revenues versus expenditures scenarios. 4.0 FINANCIAL REPORT i) M. Drumm distributed the final 2004 Operating & Capita! budget. ii) The January, February and March YTD Financial Reports will be presented at the April Commission meeting. 5.0 NEW BUSINESS/CORRESPONDENCE i) The airport manager's report was received as information. ii) All additional correspondence as presented was reviewed. 6.0 MEETING(S) The next Commission meeting is to be held on Thursday April1S, 2004 at 7:00 p.m. 7.0 ADJOURNMENT MOTION: Moved by A. Smith, seconded by G. Fernandes 2004-AC-15 "THAT, the Lake Simcoe Regional Airport Commiss.ion meeting adjourn at 9:30 p.m." Carried. tii)e~g~,V Recording Secretary, LSRA Commission ~tt:L .' rotter . President, LSRA Commission Distribution: Commission Members W. McArthur K.Short J. Tascona, M.P.P. Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia Clerk's Office, Township of Oro-Medonte P. DeVillers, M.P. A. Caroll, M.P. G. Dunlop, M.P.P. I. Brown, City Manager, City of Orillia LS.R.A. Tenants 4 I~~ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COUNCIL Prepared By: EES2004-29 Keith Mathieson Subject: Department: Council Ian Frederick Eng and Mimi Engineering and Chung Eng - Site Plan Environmental Services C. of W. Agreement - All Lots 17 and Date: 18, Part Lot 16, Plan 791 April 27, 2004 Motion # (Formerly South Orillia), R.M. File #: Being all of PIN #58531-0366 L04-13507 Date: (Lt), Township of Oro- Roll #: Medonte 4346-030-010-144-00-0000 II BACKGROUND: 11 Mr. and Mrs. Eng are proposing to remove the existing building and construct a new single family residence at #33 Goss Road. As Goss Road is a private road, Mr. and Mrs. Eng must enter into a Site Plan Agreement in order to have the Holding Symbol removed. II ANALYSIS: II Mr. and Mrs. Eng's application was presented to the Site Plan Committee on March 26, 2004 and neither the Site Plan Committee nor Township staff have any concerns with Mr. and Mrs. Eng's proposal. MMENDATION S : 1. THAT Report No. EES2004-29 be received and adopted. 2. THAT the Township of Oro~Medonte enters into a Site Plan Agreement with Mr. and Mrs. Eng to construct a single family home at Lots 17 and 18, Part Lot 16, Plan 791, formerly South Orillia, being all of PIN #58531-0366 (Lt), Township of Oro-Medonte. 3. THAT the Clerk prepares a By~law for Council's consideration. 4. AND TH r. and Mrs. Eng be notified of Council's decision. , irector of Engineering and Environmental Services Qp-?~~\~\o\ 18b .. TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: PD 2004-16 Council Andria Leigh, MCIP ,RPP Subject: Department: Council Removal of Holding Provision Planning - 33 Goss Road (Eng) C. of W. Date: April 29, 2004 Motion # R.M. File #: D14 Date: Roll #: 030-010-14400 II BACKGROUND: II An application was submitted by Mr. And Mrs. Eng to construct a new home on lands along Goss Road on lands that are located on a private road. The lands are zoned with a Holding provision to ensure that a Site Plan Agreement is entered into between the Township and the lot owner. The intent of the Site Plan Agreement is to ensure that any buildings to be constructed are located appropriately and to ensure that the lot owner is aware that the property is only accessed by a private road. Such a Site Plan Agreement has been entered into and is being considered by by-law at the Council meeting on May 5, 2004 and it is now appropriate to remove the Holding provision. .11 RECOMMENDATION(S): I~ It is recommended to Council : 1. THAT Report No. PD 2004-16 be received and adopted; and 2. The attached by-law to remove the Holding provision from lands along Goss Road within Plan 791 owned by Mr. And Mrs. Eng be brought forward for favorable consideration. Respectfully submitted, ~.-1J -t~ Andria Leigh, MCIP, RPP Senior Planner Qp-~ .. ~ If;\r\Q\ \n ,Jc TOWNSHIP OF ORO-MEDONTE REPORT <L Dept. Report No. To: COUNCIL Prepared By: EES2004-30 Keith Mathieson Subject: Department: Council John Thomas McCullough Engineering and and Mary Jeanne McCullough Environmental Services C. ofW. - Site Plan Agreement - Date: Parcel 2-1, Section 51 M-720, April 27, 2004 Motion # Being Lot 2, Plan 51 M-720, R.M. File #: (Former Township of Oro), L04-13598 Date: Township of Oro-Medonte Roll #: 4346-010-002-03539-0000 BACKGROUND: Mr. and Mrs. McCullough are proposing to construct a single family dwelling at 28 Highland Drive. This lot is part of the thirteen (13) lots on Highland Drive requiring a Site Plan to ensure the home is constructed within the approved building envelope. ANALYSIS: Mr. and Mrs. McCullough's application was presented to the Site Plan Committee on April 23,2004 and neither the Site Plan Committee nor Township staff have any concerns with the proposed Site Plan. 1. THAT Report No. EES2004-30 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Mr. and Mrs. McCullough to construct a single family home on Lot 2, Plan 51 M-720, 28 Highland Drive, Township of Oro-Medonte. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. THAT Mr. and Mrs. McCullough be notified of Council's decision. ully submitted, hieson, Director of Engineering and Environmental Services Ii P-~\) li ('\A \{\o~ IQ d TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: PD 2004-15 Council Andria Leigh, MCIP,RPP Subject: Department: Council Removal of Holding Provision Planning - 28 Highland Drive C. of W. (McCullough) Date: April 29, 2004 Motion # A.M. File #: D14013619 Date: Roll #: 010-002-03539 An application was submitted by Mr. And Mrs. McCullough to construct a new home on lands along Highland Drive within a recently registered Plan of Subdivision (Plan M-592). The lands are zoned with a Holding provision to ensure that a Site Plan Agreement is entered into between the Township and the lot owner. The intent of the Site Plan Agreement is to ensure that the home, driveway and amenity area are located appropriately and that a natural area remains on each lot. Such a Site Plan Agreement has been entered into and is being considered by by-law at the Council meeting on May 5, 2004 and it is now appropriate to remove the Holding provision. It is recommended to Council : 1. THAT Report No. PD 2004-15 be received and adopted; and 2. The attached by-law to remove the Holding provision from lands along Highland Drive within Plan M-592 owned by Mr. And Mrs. McCullough be brought forward for favorable consideration. Respectfully submitted, ---1~ -e~ u Andria Leigh, MCIP, RPP Senior Planner rl. ~'- . 't~ ~ Y \ , ~\-180 \~\o\ \3b-\ TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2003-2006 TERM Monday, April 19, 2004 @ 7:17 p.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Robert Barlow Mel Coutanche Craig Drury Regrets: Terry Allison, John Miller Staff Present: Jennifer Zieleniewski, CAO; Andria Leigh, Senior Planner; Nick McDonald, Meridian Planning Consultants Inc.; Janette Teeter, . Clerk's Assistant Also Present: Allan Baker, Dennis McKee, Joe Charles, Jim Woodford 1. Opening of Meeting by Mayor. Mayor J. Neil Craig assumed the chair and called the meeting to order. 2. Adoption of Agenda. A revised version of Report No. PD 2004-11, Nick McDonald, Meridian Planning Consultants Inc., re: Georgian North Lands Limited Property was distributed to the Committee members. Motion No. PAC-1 Moved by Mel Coutanche, Seconded by Craig Drury It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, April 19, 2004 be received and adopted, as amended. Carried. \ ~ b-d 3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance with the Act. None declared. 4. Minutes of Previous Meetings - March 8, 2004. Motion No. PAC-2 Moved by Craig Drury, Seconded by Mel Coutanche It is recommended that the minutes of the Planning Advisory Committee Meeting held on March 8, 2004 be received. Carried. 5. Correspondence and Communication. a) Jim Woodford - Buffalo Springs Environmental Impact - A Statement to the Planning Advisory Committee on Mar 8,2004 and Letter to Council March 17, 2004. Motion No. PAC-3 Moved by Mel Coutanche, Seconded by Craig Drury It is recommended that the correspondence dated March 8, 2004 and March 17, 2004 from Jim Woodford re: Buffalo Springs / Georgian North Lands Ltd. be received. Carried. b) Jarratt-Coulson & District Community Group Inc. - Letter re: Buffalo Springs Revised Development Plan. Motion No. PAC-4 Moved by Craig Drury, Seconded by Mel Coutanche It is recommended that the correspondence dated April 2, 2004 from Allan Baker, Executive Member, Jarratt-Coulson & District Community Group re: Buffalo Springs/Georgian North Lands Ltd. Revised Development Plan be received. Carried. Planning Advisory Committee Meeting - April 19, 2004 Page 2 '=<' ...)0- 6. Update on Existing Planning Applications - Memo from Andria Leigh, Senior Planner dated March 31, 2004 - Status of Planning Applications. Motion No. P AC-5 Moved by Mel Coutanche, Seconded by Robert Barlow It is recommended that the memorandum dated March 31,2004 from Andria Leigh, Senior Planner re: Status of Planning Applications for 2004 be received. Carried. 7. Planning Applications a) Planning Report prepared by Andria Leigh, Senior Planner Re: Mark and Joanne Scharf - Part of Lot 8, Concession 9, 51 R-28291, Part 1 (Oro), Application 2004- ZBA-01. Motion No. PAC-6 Moved by Robert Barlow, Seconded by Mel Coutanche It is recommended that Report No. PO 2004-09, Andria Leigh, Senior Planner re: Zoning By-Law Amendment for Mark and Joanne Scharf, Concession 9, South Part of Lot 8,51 R- 28291, Part 1 (Oro), Township of Oro-Medonte be received and adopted; and further that the Planning Advisory Committee recommend to Council that the Zoning By-law Amendment for Mark and Joanne Scharf to rezone the lands described as South Part of Lot 8, Concession 9, 51R-28291, Part 1 (Oro) Township of Oro-Medonte, on Schedule A13 of Zoning By-law 97-95, as amended from the Private Recreational Exception 117 Holding (PR*117(H)) Zone to the Agricultural/Rural Exception 154 (AlRU*154) Zone be adopted. Carried. b) Planning Report prepared by Nick McDonald, Meridian Planning Consultants Inc. Re: Georgian North Land Ltd. - Lots 2 and 3, Concession 9 (Oro), Application 2004-ZBA-02 and Redline Draft Plan of Subdivision (Applicant to be afforded an opportunity to speak to the application subsequent to the review of the report). Motion No. PAC-7 Moved by Robert Barlow, Seconded by Craig Drury It is recommended that Revised Report No. PO 2004-11, Nick McDonald, Meridian Planning Consultants Inc., re: Georgian North Lands Limited Property be received and adopted. Carried. Planning Advisory Committee Meeting - April 19, 2004 Page 3 /) U J , 8. Other Business. Next Meeting - Monday May 10 at 7:00 p.m. 9. Adjournment. Motion No. PAC-8 Moved by Craig Drury, Seconded by Robert Barlow It is recommended that we do now adjourn at 8:03 p.m. Carried. Next Meeting - Monday, May 10, 2004 at 7:00 p.m. Mayor, J. Neil Craig Senior Planner, Andria Leigh Planning Advisory Committee Meeting - April 19, 2004 Page 4 \ \.Qq - \ THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY-LAW NO. 2004-046 Being a By-law to change the zoning on lands within Concession 9, South Part Lot 8, RP 51R-28291 Part 1 (Oro) now in the Township of Oro-Medonte (Scharf - Roll # 43-46-010-004-05200-0000). WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to re-zone the lands to permit the development of rural uses, in accordance with Section D3 of the Official Plan AND WHEREAS Council deems it appropriate to place the subject land in a zone with yard requirements that are better suited for the subject lot; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A 13' to Zoning By-law No. 97-95 as amended, is hereby further amended by changing the zone symbol applying to the lands located in Concession 9, South Part Lot 8, RP 51 R-28291 Part 1, in the former geographic Township of Oro, now in the Township of Oro-Medonte, from the Private Recreation Exception One Hundred Seventeen with Holding Provision (PR*117(H)) Zone to the AgriculturallRural Exception One Hundred Fifty-four (AlRU*154) Zone as shown on Schedule 'A-1' attached hereto 8nd forming part of this By-law. 2. Section 7.0 to Zoning By-law 97-95, as amended, is hereby further amended by adding the following new section: "7.154 *154 - Concession 9, South Part Lot 8, RP 51 R-28291 Part 1 (Oro) Notwithstanding any other provision in this By-law, the following provisions apply to the lands denoted by the Symbol *154 on Schedule A 13 to this By-law: a) b) Maximum setback from the front lot line for all buildings and structures Minimum required front yard 190 metres (623 feet) 30 metres (98.4 feet)" 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. READ A FIRST AND SECOND TIME on the 5th day of May 2004. READ A THIRD TIME and finally passed this day of 2004. J. Neil Craig, Mayor Marilyn Pennycook, Clerk Co Schedule lA-II to By-Law ,() ;P., '> This is Schedule 'A-" to By-Law 2004-046 t CIii!i N passed the day of Mayor Clerk 6 @ 7 8 z 9CO r:r::I Z ~ J. Neil Craig Marilyn Pennycook 0) r:r::I Z - ~ 1 0 ~LANDS SUBJECT ~TO THE REZO Township of Oro-Medonte \~b-. \ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-049 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and Ian Frederick Eng and Mimi Chung Eng described as lands as follows: All Lots 17 and 18, Part Lot 16, Plan 791 (formerly South Orillia), Being all of PIN#58531-0366 (Lt), Township of Oro-Medonte WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 94-149, a By-Law to Designate Parts of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions ofThe Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 94-149; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "An and Schedules "A, B, C and 0" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 5TH DAY OF MAY, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook APPENDIX "A" SITE PLAN AGREEMENT - between - IAN FREDERICK ENG AND MIMI CHUNG ENG (JOINT TENANTS) - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS All Lots 17 and 18, Part Lot 16, Plan 791 Formerly South Orillia, Now Township of Oro-Medonte Being all of PIN #58531-0366 (Lt) Roll #4346 030 010 144 00 0000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE April, 2004 By-Law No. 2004-049 ~G~-:d Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 1 0 Schedule "A" Schedule "B" Schedule "C" Schedule "0" Schedule "E" THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Covenants by the Owner Covenants by the Township Development Restrictions Development Changes Security Compliance Co-operation Binding Effect Severability of Clauses Save Harmless SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction Standard Township Letter of Credit 2 \\96-3 \~~ - '1 SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of accordance with Section 41 of the PlanninQ Act. 2004, in BETWEEN: IAN FREDERICK ENG AND MIMI CHUNG ENG (AS JOINT TENANTS) Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a single family home at 33 Goss Road (private road) on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 APR-29-2004 15: 40 ORa MEOONTE Thf' 1 705 487 0133 P.02 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the To'M1Shlp with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed 01"1 the lands, nor any use made of the subject lands with respect to the proposed development, exoept in conformity with all the provisions of this Agreement. d) The Owner shan, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited 10, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval 01 th9S$ lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be invoived to the Township in having Its Solicitor, Engineer, Planner and staff, perfonn any work in connection with this Agreement, Including the preparation, drafting, execution, and registration of this Agreement The Owner acknowledges and agrees that the Owner st1all be responsible for the cost of performance of aD the Owner's obllgatlo....s hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated In any way, shall be deemed to include the words Oat the expense of the owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000.00. The Owner shaD replenish the refundable deposit, to Its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall haw delivered to the Township, al TransfersIDeeds, Discharges and Easements, or other documents required by Schedule .C", as well as certification from the Owner's Sollator that the Transfer/Deeds i!lnd Easements shall provide the Townst1lp with good title, free and olear from all encumbrances. h) The Owner acknowledges that the lot does not front on an improved pubic road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township pubic road or street unless it has been built acoordlng to thE! Town~shiP ~ standards, then In force, and that the Townst1ip Is not liable for any injuries, losses or damages as a consequencEI of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a single family home described on the Site Plan. b) That the Township agrees that subject to compllan(:e by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, a$ indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein, 3. DEVELOPMENT RESTRICTION Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: 4 lu}\o~5 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its Solicitor, Engineer, Planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of a/l the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's Solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner acknowledges that Goss Road is a private road and is not maintained by the Township. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a Sy-Iaw to permit a single family home described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal Sy-Iaws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "S", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: 4 \ \s>~) - \.0 a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "8". b) UqhtinQ All lighting systems installed outside, such as floodlights, shall be directad away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parkinq Areas and Drivewavs All parking areas and driveways shall be constructed, in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B", attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storaqe No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "8". e) Garbaqe Storaqe The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Landscapinq The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches, culverts, slopes, etc., as well as Bass Lake, within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all Parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, memorandum of Confirmation, or notations on Engineering Drawings. The nature of such record of amendment shall depend on circumstances. 5 \\3b - l 5. SECURITY Prior to signing the Agreement, the Owner will deposit with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these altemative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and Security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 6 8. BINDING EFFECT \ \D\; - ~ This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the Parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 1 O. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED 7 !owne~ ) ) ) ) Owner: Mimi Ch ) (AS JOINT TEN ) ) ) ) The Corporation of the ) Township of Oro-Medonte ) ) per: ) ) ) ) J. Neil Craig, Mayor ) ) ) ) Marilyn pennycook, Clerk ) I~\; - Cj SCHEDULE" A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Ian Frederick Eng and Mimi Chung Eng. LEGAL DESCRIPTION OF LANDS All Lots 17 and 18, Part Lot 16, Plan 791, formerly South Orillia, now Township of Oro-Medonte, being all of PIN #58531-0366 (Lt), Roll #4346 030 010144000000. 8 \ r . \\JJb-IO , SCHEDULE"B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Ian Frederick Eng and Mimi Chung Eng. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 9 f, , \l9b -l \ SCHEDULE"C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Ian Frederick Eng and Mimi Chung Eng. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the Solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered, shall be prior approved by the Solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 11 i '" 'i I'>h .j.r" f'-VI.,) -ici SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Ian Frederick Eng and Mimi Chung Eng. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Section 1 (f) herein. $1,000.00 refundable deposit II \ lo (, -\ THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY-LAW NO. 2004-050 "Being a By-law to remove the Holding symbol applying to lands at 33 Goss Road, Plan 791, W Pt Lot 16, Lot 17 to 18 (former Ori/lia), (Roll #43-46-030-010-14400-0000) (Eng)" WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A19', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as 33 Goss Road, Plan 791, W Pt Lot 16, Lot 17 to 18, (Roll # 43-46-030-010-14400-0000) as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. READ A FIRST AND SECOND TIME on the 5th day of May, 2004. READ A THIRD TIME and finally passed this _ day of May, 2004. J. Neil Craig, Mayor Marilyn Pennycook, Clerk ILY ( - ~ Schedule IAI 10 By-Law This is Schedule 'A' to By-Law 2004. 050 J. Neil Craig f! ~ N passed the day of Mayor Clerk Marilyn Pennycook Bass Lake f9'XI Land subject to the 56d rem,?v~l of the holding proVIsion Township of Oro-Medonte 1\ } \ \\J)u - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-048 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and John Thomas McCullough and Mary Jeanne McCullough described as lands as follows: Parcel 2-1, Section 51M-720, Being Lot 2, Plan 51M-720 (former Township of Oro), Township of Oro-Medonte WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 94-149, a By-Law to Designate Parts of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 94-149; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and Oil shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 5TH DAY OF MAY, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook APPENDIX" A" SITE PLAN AGREEMENT - between - JOHN THOMAS MCCULLOUGH AND MARY JEANNE MCCULLOUGH (JOINT TENANTS) - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Parcel 2-1, Section 51M-720 Being Lot 2, Plan 51M-720 Former Township of Oro TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE April, 2004 By-Law No. 2004.048 \~J~. '.) Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Schedule "A" Schedule "B" Schedule "C" Schedule "0" Schedule "E" THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Covenants by the Owner Covenants by the Township Development Restrictions Development Changes Security Compliance Co-operation Binding Effect Severability of Clauses Save Harmless SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction Standard Township Letter of Credit 2 1\ _ i /J '-\) d -. ) \ ~d -y SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of accordance with Section 41 of the PlanninQ Act. 2004, in BETWEEN: JOHN THOMAS MCCULLOUGH AND MARY JEANNE MCCULLOUGH (AS JOINT TENANTS) Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a single family dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 \ \sid - f) 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its Solicitor, Engineer, Planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's Solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a single family dwelling described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: 4 \\Pd-\o a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) LiQhtinQ All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) ParkinQ Areas and Drivewavs All parking areas and driveways shall. be constructed, in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B", attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storaqe No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) GarbaQe Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) LandscapinQ The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all Parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, memorandum of Confirmation, or notations on Engineering Drawings. The nature of such record of amendment shall depend on circumstances. 5 \lo d--l 5. SECURITY Prior to signing the Agreement, the Owner will deposit with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. " c) The Township reserves the right to accept or reject any of these altemative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However,' all Letters of Credit and Security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 6 \ \ \ -v IJ>o.6 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the Parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) .. ) ) .~.~llf~ ) 0 er: Ma Jean McCullough ) (AS JOINT TENANTS) ) ) ) ) The Corporation of the ) Township of Oro-Medonte ) ) per: ) ) ) ) J. Neil Craig, Mayor ) ) ) ) Marilyn Pennycook, Clerk ) 7 \' \ c \,J)d - ) SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and John Thomas McCullough and Mary Jeanne McCullough. LEGAL DESCRIPTION OF LANDS Parcel 2-1, Section 51 M-720, being Lot 2, Plan 51 M-720, former Township of Oro, Township of Oro-Medonte, County of Simcoe 8 \lod-\o SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and John Thomas McCullough and Mary Jeanne McCullough. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Prepared by Crown Point Developments Ltd. dated February 19, 2004. 9 \ ~6 - \ \ SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and John Thomas McCullough and Mary Jeanne McCullough. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the Solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered, shall be prior approved by the Solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 \~d -\~ SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and John Thomas McCullough and Mary Jeanne McCullough. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Sections 1 f) and 5 herein. $1,000.00 (refundable deposit) 11 \~e-\ THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY-LAW NO. 2004-047 "Being a By-law to remove the Holding symbol applying to lands at 28 Highland Drive, Plan M720, Lot 2, (Roll #43-46- 010-002-03539-0000)(McCullough)" WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A 15', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as 28 Highland Drive, Plan M720, Lot 2, (Roll # 43-46-010-002-03539-0000) as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. READ A FIRST AND SECOND TIME on the 5th day of May, 2004. READ A THIRD TIME and finally passed this _ day of May, 2004. J. Neil Craig, Mayor Marilyn Pennycook, Clerk Schedule IAI 10 By-Law \loe -~ This is Schedule 'A' to By-Law 2004- 047 passed the day of iI Mayor J. Neil Craig ~ N Clerk Marilyn Pennycook E//jJLand subject to the emoval of the ~holding provision Township of Oro-Medonle \~f- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-051 Being a By-law to Authorize the Execution of a Contract between the Township of Oro-Medonte and the Barrie Public Library Board for a Term of One Year and to Repeal By-Law No. 2003-048 WHEREAS, the Public Libraries Act, R.S.O. 1990, Chapter P.44, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS, Council deems it desirable to enter into a Contract with the Barrie Public Library Board; NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and the Barrie Public Library Board, said agreement attached hereto as Schedule 'A' and forming part of this by-law. 2. That By-law No. 2003-048 is hereby repealed. 3. That this By-Law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 5th DAY OF MAY, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORA nON OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook Schedule 'A' to By-Law No. 2004-051 LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 2004 BETWEEN THE BARRIE PUBLIC LIBRARY BOARD, in the County of Simcoe AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, in the County of Simcoe WHEREAS the Barrie Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township ofOro-Medonte will pay the Barrie Public Library Board the sum of$91,507.50 for library service for Oro-Medonte residents and taxpayers for the year 2004 with payment to be made quarterly, commending January 1st, April 15\ July 1st and October 1st, 2004. Signed in the County of Simcoe this day of 2004. Mayor,Oro-Medonte t).tAf~ Chair, Barrie Public Library Board Clerk, Oro- Medonte ( -i I 1 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY -LAW NO. 2004-045 BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, MAY 5, 2004. .. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, May 5, 2004, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 5th DAY OF MAY, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 5th DAY OF MAY, 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook