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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, July 31, 2024 10:00 a.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Brent Spagnol, Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Roree
Payment, Deputy Fire Chief of Operations; Christy Scheffel, Deputy
Treasurer/Manager of Accounting; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Patrick Howse, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
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Special Council Minutes — Wednesday, July 31, 2024
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC240731-1
Moved by Schell, Seconded by Hutcheson
Be it resolved that the agenda for the Special Council meeting of Wednesday, July 31, 2024
be received and adopted, as amended, to withdraw Item 4
a) Presentation by Byron Tan, Manager, Watson & Associates Economists Ltd., re: 2024
Development Charge Study Update.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 6a) OCS2024-25, Shawn Binns,
CAO, re: 2024 Boots and Hearts and All Your Friends Festivals Special Event Permits.
Councillor Schell submitted the following: I own and operate a bed & breakfast STR that has
potential to earn an income from the Boots and Hearts festival along with the Friends
Festival.
4. Deputations/Presentations:
a) Presentation by Byron Tan, Manager, Watson & Associates Economists Ltd., re:
2024 Development Charge Study Update.
This item was withdrawn upon adoption of the agenda.
b) Deputation by Todd Jenereaux, Burl's Creek re: 2024 Boots and Hearts.
Motion No. SC240731-2
Moved by Bard, Seconded by Lavoie
Be it resolved that the deputation by Todd Jenereaux, Burl's Creek re: 2024 Boots and
Hearts be received.
Carried.
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Special Council Minutes — Wednesday, July 31, 2024
5. Open Forum:
None.
6. Reports of Municipal Officers for Action:
a) OCS2024-25, Shawn Binns, CAO, re: 2024 Boots and Hearts and All Your Friends
Festivals Special Event Permits.
Councillor Schell declared a conflict of interest on Item 6a) OCS2024-25, Shawn Binns,
CAO, re: 2024 Boots and Hearts and All Your Friends Festivals Special Event Permits.
Councillor Schell submitted the following: I own and operate a bed & breakfast STR that has
potential to earn an income from the Boots and Hearts festival along with the Friends
Festival. Councillor Schell did not participate in the discussion or vote on this item.
Motion No. SC240731-3
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That OCS2024-25, Shawn Binns, CAO, re: 2024 Boots and Hearts and All Your Friends
Festivals Special Event Permits be received and adopted.
2. That the CAO be authorized to execute an appropriate Memorandum of Understanding
with Burl's Creek/Republic Live for the 2024 Boots and Hearts Event and All Your Friends
Festival.
3. That staff be authorized to issue a Special Event Permit for the 2024 Boots and Hearts
and All Your Friends Festivals upon receipt of:
a. Agency endorsement of the Operations Plans in accordance with the Township's
Special Event By-law;
b. An executed Memorandum of Understanding; and
4. That Burl's Creek Event Grounds be informed of Council's decision.
Carried.
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Special Council Minutes — Wednesday, July 31, 2024
7. Confirmation By -Law:
a) By -Law No. 2024-077: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, July 31, 2024.
Motion No. SC240731-4
Moved by Young, Seconded by Bard
Be it resolved that By -Law No. 2024-077: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, July 31, 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC240731-5
Moved by Lavoie, Seconded by Schell
Be it resolved that we do now adjourn at 10:36 a.m.
ay6r, Randy Greenlaw
Cler, Yvonne Aubichon
Carried.
Carried.
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