06 26 2024 Council MinutesTowrukiy of
nte
Proud Heritage, Exciting Future Exciting Future
Wednesday, June 26, 2024
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Robert Young
Regrets: Councillor Richard Schell
3:01 p.m.
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Brent Spagnol, Director, Development Services; Michelle
Jakobi, Director, Environmental Services; Ralph Dominelli, Executive
Staff Officer/Fire Chief; George Vadeboncoeur, Manager, Planning
Special Projects; Karla Musso-Garcia, Manager, Operations; Jenny
Legget, Manager, Communications & Public Relations; Vanessa Cooper,
Social Media Coordinator/Corporate Executive Assistant; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
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Council Meeting Minutes — Wednesday, June 26, 2024.
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240626-1
Moved by Lavoie, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, June 26, 2024 be
received and adopted, as amended, to add as Item 19
f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the
municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)).
Carried.
Motion No. C240626-2
Moved by Hutcheson, Seconded by Young
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
4. Closed Session Items:
To be dealt with at Item #19.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 12, 2024.
Motion No. C240626-3
Moved by Bard, Seconded by Hutcheson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 12,
2024 be received and adopted as printed and circulated.
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Council Meeting Minutes — Wednesday, June 26, 2024.
Carried.
6. Recognition of Achievements:
The following recipients, and their achievements, were recognized by Mayor Greenlaw
and Members of Council:
a) Dalyce Hutchinson, Recipient of 2024 Oro-Medonte Citizen of the Year Award.
b) Bruce Chappell, Recipient of 2024 Ontario Senior of the Year Award.
Council recessed at 3:12 p.m. and reconvened at 3:24 p.m.
3. Disclosure of Pecuniary Interest:
None declared.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Proposal to Annex 2,200
Acres of Farmland Along Penetanguishene Road for Industrial Development.
Motion No. C240626-4
Moved by Young, Seconded by Lavoie
Be it resolved that Procedural By -Law No. 2023-043, Section 14.8 o) be waived to allow for
additional discussion/potential draft motion wording for the deputation item.
Carried.
Motion No. C240626-5
Moved by Lavoie, Seconded by Clark
Be it resolved that the deputation by Jane Voorheis and Franca Marinelli re: Annexation, City
of Barrie's Proposal to Annex 2,200 Acres of Farmland Along Penetanguishene Road for
Industrial Development be received.
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
One (1) individual provided comments with respect to Item 8a.
Four (4) individuals provided comments with respect to Item 12a).
One (1) individual provided comments with respect to Item 11a).
11. Reports of Municipal Officers for Action:
a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community Safety Zone
Policy Report to Council.
Motion No. C240626-6
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community
Safety Zone Policy Report to Council be received and adopted.
2. That Council Enact Policy POL-OPS-01 - Community Safety Zone Policy attached
to OCS2024-18 as Appendix A.
3. That staff finalize the implementation plan and bring forward the appropriate by-law
for Council's consideration.
Carried.
b) DS2024-071, Brent Spagnol, Director, Development Services re: Tree Canopy
Conservation By-law Options/Directions Report.
Council consented to allow a member of the public to provide additional information.
Motion No. C240626-7
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That DS2024-071 Tree Canopy Conservation By-law Options/Directions Report be
received and adopted.
2. That staff proceed with Option No. 3 as outlined in DS2024-071.
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
c) FI2024-08, Nelly Morrow, Director, Finance/Chief Financial Officer re: Asset
Management Plan Update and Presentation by KPMG.
Motion No. C240626-8
Moved by Bard, Seconded by Young
Be it resolved
1. That FI2024-08, Nelly Morrow, Director, Finance/Chief Financial Officer re: Asset
Management Plan Update and Presentation by KPMG be received and adopted.
2. That Council approves the updated Asset Management Plan for the Township of Oro-
Medonte as required by the Province of Ontario pursuant to the Infrastructure for Jobs
and Prosperity Act 2015.
3. That a copy of the Asset Management Plan be posted on the Township's website as
required under the Infrastructure for Jobs and Prosperity Act 2015.
Carried.
12. Reports of Municipal Officers for Information Only:
a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Projects re: Ontario
Land Tribunal Appeal-OLT-24-000455 (UCCI Consolidated Companies).
Motion No. C240626-9
Moved by Young, Seconded by Clark
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Projects re: Ontario
Land Tribunal Appeal-OLT-24-000455 (UCCI Consolidated Companies).
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor
Lavoie, Councillors Hutcheson, Bard and Young.
14. Announcements:
None.
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Council Meeting Minutes — Wednesday, June 26, 2024.
15. Consent Agenda:
a) Minutes of the Barrie Public Library Board (BPLB), meeting held on April 25, 2024.
Staff Recommendation: Receive for Information Only.
b) Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: May 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240626-10
Moved by Clark, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of the Barrie Public Library Board (BPLB), meeting held on held on April
25, 2024.
Received for Information Only.
b) Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: May 2024.
Received for Information Only.
Carried.
16. Communications/Petitions:
a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Township re: Request
for Support - Severn Sound Environmental Association.
Motion No. C240626-11
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That the correspondence dated May 29, 2024 from Andrea Fay, CAO, Township of
Tay re: Request for Support - Severn Sound Environmental Association be
received.
2. That the Township of Oro-Medonte supports the request to review the SSEA
mandate, letter of agreement and associated funding formula.
3. That the Township of Tay and Member Municipalities be advised of Council's
decision under the Director, Environmental Services' signature.
17. Notice of Motions:
None.
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
18. By -Laws:
a) 2024-063: A By-law to authorize the Sale of Surplus Land described as, Pt E1/2 Lt 10
Con 12 Oro As In RO421223; Oro-Medonte (PIN 58538-0054(LT)) (1904 Old Barrie
Road East) (Decommissioned Fire Hall) (Rugby).
b) 2024-067: A By-law to Authorize the Execution of an Agreement Between The
Township of Oro-Medonte and The Association of Municipalities of Ontario and to
Repeal By -Law Nos. 2005-120, 2010-052 and 2014-067.
Motion No. C240626-12
Moved by Clark, Seconded by Hutcheson
Be it resolved that By -Law Nos. 2024-063, 2024-067:
a) 2024-063: A By-law to authorize the Sale of Surplus Land described as, Pt E1/2 Lt 10
Con 12 Oro As In RO421223; Oro-Medonte (PIN 58538-0054(LT)) (1904 Old Barrie
Road East) (Decommissioned Fire Hall) (Rugby).
b) 2024-067: A By-law to Authorize the Execution of an Agreement Between The
Township of Oro-Medonte and The Association of Municipalities of Ontario and to
Repeal By -Law Nos. 2005-120, 2010-052 and 2014-067.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C240626-13
Moved by Lavoie, Seconded by Young
Be it resolved that we do now go in Closed Session at 5:45 p.m. to discuss
• Litigation affecting the municipality (Official Plan Appeal - UCCI Lands);
• Litigation affecting the municipality; Solicitor -client privilege (Cannabis); (Short Term
Rentals (STR's);
• Proposed or pending Acquisition or Disposition of land by the municipality or local board
(Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)).
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
b) Motion to Rise and Report Out.
Motion No. C240626-14
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now Rise at 7:21 p.m. and Report on the Closed Session Items 19
c) Shawn Binns, CAO, Brent Spagnol, Director, Development Services, George
Vadeboncoeur, Manager, Planning Special Projects re: Litigation affecting the
municipality (Official Plan Appeal - UCCI Lands);
d) Brent Spagnol, Director, Development Services re: Solicitor -client privilege; Litigation
affecting the municipality (Cannabis);
e) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation
affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's)).
f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by
the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone))
Carried.
c) Shawn Binns, CAO, Brent Spagnol, Director, Development Services re: Litigation
affecting the municipality (Official Plan Appeal - UCCI Lands).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning Special Projects;
Curtis Shelswell, Chief Municipal Law Enforcement Officer; Andy Karaiskakis,
Manager, Planning Services; Jenny Legget, Manager, Communications & Public
Relations.
Motion No. C240626-15
Moved by Young, Seconded by Clark
Be it resolved
1. That Confidential Report DS2024-065, by George Vadeboncoeur, Manager,
Planning Special Projects be received and adopted.
2. That staff proceed with Option No. 3 as outlined in DS2024-065 in preparation for
the Ontario Land Tribunal (OLT) Hearing Case Management Conference (CMC)
on July 12, 2024 and subsequent OLT hearing to be scheduled.
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
d) Brent Spagnol, Director, Development Services re: Solicitor -client privilege; Litigation
affecting the municipality (Cannabis).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager,
Communications & Public Relations; Chris Williams and Laura Dean, Aird & Berlis
LLP.
Motion No. C240626-16
Moved by Bard, Seconded by Young
Be it resolved
1. That the confidential correspondence dated June 24, 2024 from Aird & Berlis LLP
and presented by Brent Spagnol, Director, Development Services re: Solicitor -
client privilege; Litigation affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
e) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation
affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's)).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager,
Communications & Public Relations; Chris Williams and Laura Dean, Aird & Berlis
LLP.
Motion No. C240626-17
Moved by Bard, Seconded by Clark
Be it resolved
1. That the confidential memo from Aird & Berlis LLP and the verbal information
presented by Shawn Binns, CAO, Brent Spagnol, Director, Development Services
re: Litigation affecting the municipality; Solicitor -client privilege (Short Term
Rentals (STR's)) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the
municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager,
Communications & Public Relations.
Motion No. C240626-18
Moved by Young, Seconded by Clark
Be it resolved
1. That the confidential verbal information presented by Yvonne Aubichon, Clerk re:
Proposed or pending Acquisition or Disposition of land by the municipality or local
board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)) be
received.
2. That staff proceed as directed by Council.
Carried.
20. Confirmation By -Law:
a) 2024-068: Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, June 26, 2024.
Motion No. C240626-19
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2024-068: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 26, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, June 26, 2024.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C240626-20
Moved by Clark, Seconded by Bard
Be it resolved that we do now adjourn at 7:24 p.m.
Carried.
!i1`1ayor, Randy Greenlaw CIerii(,JYvonne Aubichon
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