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07 17 2024 Council Agenda The Township of Oro-Medonte Council Meeting Agenda g Electronic Hybrid Meeting Totvnship of 4 Wednesday, July 17, 2024 Proud Heritage,Exciting Future 9:00 a.m. - Open Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged by emailing agendacomment a�oro-medonte.ca or registering to provide Open Forum comments at the "Request for Participation Form" link below. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 237 Council Meeting Agenda - July 17, 2024 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: To be dealt with at Item #19. 5. Minutes of Council and Committees: 7 - 17 a) Minutes of Council meeting held on Wednesday, June 26, 2024. 06 26 2024 Council Minutes 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: 18 - 25 a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of Huronia Nurse Practitioner-Led Clinic. 8a Deputation form Deputation 26 - 43 b) Doug Minter, Oro Freedom Institute re: Update of Oro African Methodist Episcopal Church. 8b Deputation form Deputation 9. Identification From the Public of an Agenda Item of Interest: Page 2 of 237 Council Meeting Agenda - July 17, 2024 Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 44 - 51 a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Township Sign Strategy Implementation 2024. CS2024-16 CS2024-16 Schedule A 52 - 64 b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Projects re: Zoning By-law Amendment Application 2024-ZBA-06, Eagles Rest Estates [Refer to Item 18d)]. DS2024-092 65 - 72 c) F12024-12, Dee Kitchener, Finance & Procurement Analyst re: Tile Drain Continuation Loan Debenture Package [Refer to Item 18c)]. F12024-12 F12024-12 Schedule 1 F12024-12 Schedule 2 F12024-12 Schedule 3 F12024-12 Schedule 4 73 - 87 d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award of Tender OCS-RFP24-020 - Railside Park Playground Replacement. OCS2024-19 OCS2024-19 Attachment 88 - 96 e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special Events re: Recreation Program Fee Assistance Policy. OCS2024-20 97 - 103 f) OCS2024-21, Mark Prutchick, Technologist Supervisor, Operations; Karla Musso-Garcia, Manager, Operations re: Delegated Authority Fleet By-Law [Refer to Item 18a)]. OCS2024-21 OCS2024-21 Attachment 104 - 107 g) OCS2024-22, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets. OCS2024- 22 Page 3 of 237 Council Meeting Agenda - July 17, 2024 108 - 115 h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Management Strategy Phase 1 - Implementation. OCS2024-24 116 - 121 i) CS2024-012, Yvonne Aubichon, Clerk and Justin Metras, Manager, Infrastructure and Capital Projects re: Acquisition of Land Part 7, 51 R-13204 (Rowanwood). CS2024-012 CS2024-012 Appendix B CS2024-012 Appendix C CS2024-012 Appendix D 12. Reports of Municipal Officers for Information Only: 122 - 125 a) CS2024-013, Yvonne Aubichon, Clerk re: Integrity Commissioner Confidentiality Agreement. CS2024-013 126 - 184 b) FES2024-03, Melanie Brown, Deputy Fire Chief, Prevention & Life Safety re: 2024 Community Risk Assessment. FES2024-03 FES2024-03 - 2024 Risk Assessment Final 185 - 192 c) OCS2024-23, Roz Llewellyn, Manager, Community Services re: Pickleball Update — Danny McHugh Park Proposal. OCS2024-23 OCS2024-023 Attachment 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Announcements: 15. Consent Agenda: 193 - 195 a) Minutes of Barrie Public Library Board meeting held on May 23, 2024. Staff Recommendation: Receive for Information Only. BPLB 196 - 198 b) Correspondence dated June 24, 2024 from Severn Sound Environmental Association (SSEA) re: Tree Seedling Distribution Project - Request for Page 4 of 237 Council Meeting Agenda - July 17, 2024 Municipal Assistance in 2025. Staff Recommendation: Receive for Information Only. SSEA 199 - 211 c) Correspondence from Orillia and Lake Country Tourism re: Financial Statements for the Year Ended December 31, 2023. Staff Recommendation: Receive, Staff be Directed to Process the 2024 Financial Contribution in Accordance with the Approved 2024 Budget and Advised under Director, Corporate Service's Signature. Ontario and Lake Country Tourism 212 - 217 d) Correspondence from Oro-Medonte Chamber of Commerce re: Financial Statements for the Year Ended December 31, 2023. Staff Recommendation: Receive, Staff be Directed to Process the 2024 Financial Contribution in Accordance with the Approved 2024 Budget and Advised under Director, Corporate Service's Signature. O-M Chamber of Commerce 218 e) Correspondence dated July 10, 2024 from the Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: June 2024. Staff Recommendation: Receive for Information Only. OPL 219 f) Correspondence from the Township of Oro-Medonte re: Shanty Bay Wharf Future Directions, Public Information Session July 18, 2024, 5-7 p.m. Held at the St. Thomas Anglican Church, Parish Hall, 28 Church Street, Shanty Bay. Staff Recommendation: Receive for Information Only. Shanty Bay Public Meeting Flyer 220 - 221 g) Correspondence dated July 10, 2024 from the Township of Springwater re: Permitting Approvals Process of the Nottawasaga Valley Conservation Authority (NVCA). Staff Recommendation: Receive for Information Only. Letter re NVCA 16. Communications/Petitions: None. 17. Notice of Motions: None. 18. By-Laws: 222 - 225 a) By-Law No. 2024-066: A By-law to Delegate Authority — Fleet Division. 2024-066 226 - 232 b) By-law No. 2024-069: A By-law to Provide for the Maintenance, Management, Regulation and Control of the Cemeteries under the Jurisdiction of The Corporation of the Township of Oro-Medonte and to Page 5 of 237 Council Meeting Agenda - July 17, 2024 Repeal By-Law No. 2014-157. 2024-069 233 c) By-law No. 2024-073: A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. 2024-073 234 - 236 d) By-law No. 2024-074: A By-law to amend the zoning provisions which apply to lands at Concessions 3 and 4 (Oro), Parts 3 and 4, RP 51 R37221, Township of Oro-Medonte, County of Simcoe, 2024-ZBA-06 (Eagles Rest Estates). 2024-074 19. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator). d) Shawn Binns, CAO; Brent Spagnol, Director Development Services re: Litigation affecting the municipality (UCCI Consolidated Companies Inc., Applicant Appeal to the Ontario Land Tribunal). e) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase Dunlop Bridge (Old Coldwater Road); Dunlop Bridge abutting lands described as PT E1/2 LTS 2 & 3 CON 14 Oro-Medonte Being PT 1 PL 51 R37556 Township of Oro-Medonte). f) Yvonne Aubichon, Clerk re: Proposed or Pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)). 20. Confirmation By-Law: 237 a) 2024-075: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 17, 2024. 2024-075 21. Adjournment: a) Motion to Adjourn. Page 6 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. �Wa2k—s,� The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, June 26, 2024 3:01 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard _ Councillor David Clark Councillor Robert Young Regrets: Councillor Richard Schell Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; George Vadeboncoeur, Manager, Planning Special Projects; Karla Musso-Garcia, Manager, Operations; Jenny Legget, Manager, Communications & Public Relations; Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties Page 1 of 11 Page 7 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240626-1 Moved by Lavoie, Seconded by Clark Be it resolved that the agenda for the Council meeting of Wednesday, June 26, 2024 be received and adopted, as amended, to add as Item 19 f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)). Carried. Motion No. C240626-2 Moved by Hutcheson, Seconded by Young Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 4. Closed Session Items: To be dealt with at Item #19. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, June 12, 2024. Motion No. C240626-3 Moved by Bard, Seconded by Hutcheson Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 12, 2024 be received and adopted as printed and circulated. Page 2 of 11 Page 8 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. Carried. 6. Recognition of Achievements: The following recipients, and their achievements, were recognized by Mayor Greenlaw and Members of Council: a) Dalyce Hutchinson, Recipient of 2024 Oro-Medonte Citizen of the Year Award. b) Bruce Chappell, Recipient of 2024 Ontario Senior of the Year Award. Council recessed at 3:12 p.m. and reconvened at 3:24 p.m. 3. Disclosure of Pecuniary Interest: None declared. 7. Public Meetings: None. 8. Deputations/Presentations: a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Proposal to Annex 2,200 Acres of Farmland Along Penetanguishene Road for Industrial Development. Motion No. C240626-4 Moved by Young, Seconded by Lavoie Be it resolved that Procedural By-Law No. 2023-043, Section 14.8 o) be waived to allow for additional discussion/potential draft motion wording for the deputation item. Carried. Motion No. C240626-5 Moved by Lavoie, Seconded by Clark Be it resolved that the deputation by Jane Voorheis and Franca Marinelli re: Annexation, City of Barrie's Proposal to Annex 2,200 Acres of Farmland Along Penetanguishene Road for Industrial Development be received. Carried. Page 3 of 11 Page 9 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. 9. Identification From the Public of an Agenda Item of Interest: None. 10. Open Forum: One (1) individual provided comments with respect to Item 8a. Four (4) individuals provided comments with respect to Item 12a). One (1) individual provided comments with respect to Item 11 a). 11. Reports of Municipal Officers for Action: a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community Safety Zone Policy Report to Council. Motion No. C240626-6 Moved by Lavoie, Seconded by Hutcheson Be it resolved 1. That OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community Safety Zone Policy Report to Council be received and adopted. 2. That Council Enact Policy POL-OPS-01 - Community Safety Zone Policy attached to OCS2024-18 as Appendix A. 3. That staff finalize the implementation plan and bring forward the appropriate by-law for Council's consideration. Carried. b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree Canopy Conservation By-law Options/Directions Report. Council consented to allow a member of the public to provide additional information. Motion No. C240626-7 Moved by Hutcheson, Seconded by Bard Be it resolved 1. That DS2024-071 Tree Canopy Conservation By-law Options/Directions Report be received and adopted. 2. That staff proceed with Option No. 3 as outlined in DS2024-071 . Carried. Page 4 of 11 Page 10 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. c) F12024-08, Nelly Morrow, Director, Finance/Chief Financial Officer re: Asset Management Plan Update and Presentation by KPMG. Motion No. C240626-8 Moved by Bard, Seconded by Young Be it resolved 1. That F12024-08, Nelly Morrow, Director, Finance/Chief Financial Officer re: Asset Management Plan Update and Presentation by KPMG be received and adopted. 2. That Council approves the updated Asset Management Plan for the Township of Oro- Medonte as required by the Province of Ontario pursuant to the Infrastructure for Jobs and Prosperity Act 2015. 3. That a copy of the Asset Management Plan be posted on the Township's website as required under the Infrastructure for Jobs and Prosperity Act 2015. Carried. 12. Reports of Municipal Officers for Information Only: a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Projects re: Ontario Land Tribunal Appeal-OLT-24-000455 (UCCI Consolidated Companies). Motion No. C240626-9 Moved by Young, Seconded by Clark Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Projects re: Ontario Land Tribunal Appeal-OLT-24-000455 (UCCI Consolidated Companies). Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor Lavoie, Councillors Hutcheson, Bard and Young. 14. Announcements: None. Page 5 of 11 Page 11 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. 15. Consent Agenda: a) Minutes of the Barrie Public Library Board (BPLB), meeting held on April 25, 2024. Staff Recommendation: Receive for Information Only. b) Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: May 2024. Staff Recommendation: Receive for Information Only. Motion No. C240626-10 Moved by Clark, Seconded by Hutcheson Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Minutes of the Barrie Public Library Board (BPLB), meeting held on held on April 25, 2024. Received for Information Only. b) Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: May 2024. Received for Information Only. Carried. 16. Communications/Petitions: a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Township re: Request for Support - Severn Sound Environmental Association. Motion No. C240626-11 Moved by Hutcheson, Seconded by Lavoie Be it resolved 1. That the correspondence dated May 29, 2024 from Andrea Fay, CAO, Township of Tay re: Request for Support - Severn Sound Environmental Association be received. 2. That the Township of Oro-Medonte supports the request to review the SSEA mandate, letter of agreement and associated funding formula. 3. That the Township of Tay and Member Municipalities be advised of Council's decision under the Director, Environmental Services' signature. Carried. 17. Notice of Motions: None. Page 6 of 11 Page 12 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. 18. By-Laws: a) 2024-063: A By-law to authorize the Sale of Surplus Land described as, Pt E1/2 Lt 10 Con 12 Oro As In RO421223; Oro-Medonte (PIN 58538-0054(LT)) (1904 Old Barrie Road East) (Decommissioned Fire Hall) (Rugby). b) 2024-067: A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Association of Municipalities of Ontario and to Repeal By-Law Nos. 2005-120, 2010-052 and 2014-067. Motion No. C240626-12 Moved by Clark, Seconded by Hutcheson Be it resolved that By-Law Nos. 2024-063, 2024-067: a) 2024-063: A By-law to authorize the Sale of Surplus Land described as, Pt E1/2 Lt 10 Con 12 Oro As In RO421223; Oro-Medonte (PIN 58538-0054(LT)) (1904 Old Barrie Road East) (Decommissioned Fire Hall) (Rugby). b) 2024-067: A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Association of Municipalities of Ontario and to Repeal By-Law Nos. 2005-120, 2010-052 and 2014-067. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C240626-13 Moved by Lavoie, Seconded by Young Be it resolved that we do now go in Closed Session at 5:45 p.m. to discuss • Litigation affecting the municipality (Official Plan Appeal - UCCI Lands); • Litigation affecting the municipality; Solicitor-client privilege (Cannabis); (Short Term Rentals (STR's); • Proposed or pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)). Carried. Page 7 of 11 Page 13 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. b) Motion to Rise and Report Out. Motion No. C240626-14 Moved by Hutcheson, Seconded by Bard Be it resolved that we do now Rise at 7:21 p.m. and Report on the Closed Session Items 19 c) Shawn Binns, CAO, Brent Spagnol, Director, Development Services, George Vadeboncoeur, Manager, Planning Special Projects re: Litigation affecting the municipality (Official Plan Appeal - UCCI Lands); d) Brent Spagnol, Director, Development Services re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis); e) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)). f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)) Carried. c) Shawn Binns, CAO, Brent Spagnol, Director, Development Services re: Litigation affecting the municipality (Official Plan Appeal - UCCI Lands). The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager, Planning Special Projects; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager, Communications & Public Relations. Motion No. C240626-15 Moved by Young, Seconded by Clark Be it resolved 1. That Confidential Report DS2024-065, by George Vadeboncoeur, Manager, Planning Special Projects be received and adopted. 2. That staff proceed with Option No. 3 as outlined in DS2024-065 in preparation for the Ontario Land Tribunal (OLT) Hearing Case Management Conference (CIVIC) on July 12, 2024 and subsequent OLT hearing to be scheduled. Carried. Page 8 of 11 Page 14 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. d) Brent Spagnol, Director, Development Services re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis). The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager, Communications & Public Relations; Chris Williams and Laura Dean, Aird & Berlis LLP. Motion No. C240626-16 Moved by Bard, Seconded by Young Be it resolved 1. That the confidential correspondence dated June 24, 2024 from Aird & Berlis LLP and presented by Brent Spagnol, Director, Development Services re: Solicitor- client privilege; Litigation affecting the municipality (Cannabis) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. e) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)). The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager, Communications & Public Relations; Chris Williams and Laura Dean, Aird & Berlis LLP. Motion No. C240626-17 Moved by Bard, Seconded by Clark Be it resolved 1. That the confidential memo from Aird & Berlis LLP and the verbal information presented by Shawn Binns, CAO, Brent Spagnol, Director, Development Services re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)) be received. 2. That staff proceed as directed by Council. Carried. Page 9 of 11 Page 15 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)). The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Andy Karaiskakis, Manager, Planning Services; Jenny Legget, Manager, Communications & Public Relations. Motion No. C240626-18 Moved by Young, Seconded by Clark Be it resolved 1. That the confidential verbal information presented by Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)) be received. 2. That staff proceed as directed by Council. Carried. 20. Confirmation By-Law: a) 2024-068: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 26, 2024. Motion No. C240626-19 Moved by Young, Seconded by Lavoie Be it resolved that By-Law No. 2024-068: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 26, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 of 11 Page 16 of 237 5.a) Minutes of Council meeting held on Wednesday, June 26, 2024. Council Meeting Minutes — Wednesday, June 26, 2024. 21. Adjournment: a) Motion to Adjourn. Motion No. C240626-20 Moved by Clark, Seconded by Bard Be it resolved that we do now adjourn at 7:24 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 11 of 11 Page 17 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: Wednesday, June 19, 2024 10.29 AM To: Participation <participation@oro-medonte.ca> Subject: Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: 8FD094C3-C6EF-4C59-B9DB-C8A1 A3554E02 Numeric Response ID: 1161467 Response GUID: 22F7BF55-D4C3-4CE9-864F-D9A1A299989A Survey Start Date: Wednesday, 19 June 2024 10*25*07 Survey Completed Date: Wednesday, 19 June 2024 10*27*52 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (DD/MM/YYYY) 17/07/2024 regarding agenda item number e.g. 11 a 1 1 will be participating on behalf of a group/organization Select method of attendance Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom link. In-Person please state name Page 18 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Huronia Nurse Practitioner-Led Clinic Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Huronia Nurse Practitioner-Led Clinic Address 3331 Line 4 North, Oro-Medonte, ON, LOL 21-0, Canada Email Phone Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Shawn Binns has asked for an update to Council regarding new funding that the HLNPC has received that will expand the program reach in the Township. I will be providing a: PowerPoint Presentation Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Reason why this deputation/presentation is important to Council and to the municipality: This presentation could hopefully result in expanded health care/wellness services to the members of the community. I Acknowledge I have read and completed the required information Page 19 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... 0 U U o N V) _j J o Z � z � � o c6 O z a.; .— . c- a--) O 4-' v U J � c6 L m o _ m0 Page 20 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... 1-7 I z0 Qo LULU 3: 3: LU0 oc o Q 0 z Page 21 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... i Uj un ry w zz Qo Q U I Q I� Ir Page 22 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... ry D O z � Oz U � Q � O rC U D O Page 23 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... un C L � .O L CaIA OL � i •u O N 6 LU O •i 3 •� � _ °06 O zap ;, 4-, a r6 L.- O O L.- r6 O U Page 24 of 237 8.a) Malcolm Morum, Huronia Nurse Practitioner-Led Clinic re: Update of ... i (3) O J � OC U LL Oz I ZC LU �, z0 = r U Q o X o Q v w v) z w �, = o z C U � 0 U O O ru v ao O J L _ L n3 C w Z3 C o � U O w } V ov LL z � z Page 25 of 237 8.b) Doug Minter, Oro Freedom Institute re: Update of Oro African Method... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: Friday, June 28, 2024 11 *15 AM To: Participation <participation@oro-medonte.ca> Subject: Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: 8C66DECE-591 D-425F-BAA1-AOBD1528041A Numeric Response ID: 1163009 Response GUID: D1 E37CC2-OE76-405E-BB92-EA850EA8273E Survey Start Date: Friday, 28 June 2024 11.08.06 Survey Completed Date: Friday, 28 June 2024 11 *14*11 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (DD/MM/YYYY) 17/06/2024 regarding agenda item number e.g. 11 a Not Sure I will be participating on behalf of a group/organization Select method of attendance Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom link. In-Person please state name By stating the application number, applicant name or group/organization named below; you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Page 26 of 237 8.b) Doug Minter, Oro Freedom Institute re: Update of Oro African Method... Oro Freedom Institute Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Doug Minter Address 23 Vespahills Crescent Brampton Ontario L67 2V2 Email doug[a)orofreedom.com Phone Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. OR will present to council an update on the development plans of the Oro African Church site. The goal is to get council's endorsement to create a development plan for proposed interpretive center and to engage in fundraising initiative's with support of council. I will be providing a: PowerPoint Presentation Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Reason why this deputation/presentation is important to Council and to the municipality: It is critical for the ongoing development of the Oro African Church to develop a building that will promote tourism and economic development to further protect the land, assets, and ongoing promotion of the valuable history the site represents. 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Page 40 of 237 8.b) Doug Minter, Oro Freedom Institute re: Update of Oro African Method... z Q w LLJ �. Owl' - Ln � wcn 0 Q L C6 Ln N U � � L � O L � ■� O U •� -0 w ' (� � � L N O � X 0 N O O — aJ C U L -0O O v = v C: U - L c� N L N 00 c6 a) 4- O aJ aJ 0 v M > c� 0 O0 E E N _ N a) (U a1 > 0 aJ ?j i f6 C6 aJ L co � + } cn Q O aJ cn (U cn .— +� — a) t � aJ p O L N a) C Q U E 0 L O } rl � Ov d 0 O Page 41 of 237 8.b) Doug Minter, Oro Freedom Institute re: Update of Oro African Method... u� z Lu � w cry Owz v O a� O o � v cn Ln O o E co _ v — +- QJ aJ (U L a) a-J E (U (U (UtZD ° U Q 4A c6 N i > + H ° c� J ° h 0 cn QJ w ° bA U -0 N L Q) O i LL N •� O O (� ° O '0 a) O � c� U N = Q O � :� 4A p Q J (3) O Co CU — f6 N L c ki L C: Q •— a-J c Q w M O > a>J v �O L QJ 4 O -0 O cn vOi > � O Q Q O co +�-+ LL Page 42 of 237 8.b) Doug Minter, Oro Freedom Institute re: Update of Oro African Method... LW z l I� f� V Page 43 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Jennifer Whitley, Economic Development Officer Meeting Date: July 17, 2024 Report No: CS 2024-16 Subject: Township Sign Strategy Implementation 2024 Type: Requires Action Motion No.: Recommendation 1. That Report No. CS2024-16 be received and adopted; 2. That quote CS RFQ24-016 Fabrication & Installation — Gateway/Entry Point and Wayfinding Directional Signs Fabrication & Installation Part A: be awarded to Maximum Signs up to a maximum of$45,400 for Gateway/Entry Point Signs; and Part B: be awarded to Spectra Advertising, for the Wayfinding portion of the RFQ, up to the total amount of$50,000 inclusive of HST; 3. And that staff be authorized to execute the appropriate agreements on behalf of the Township. Background Previous reports and steps for implementation of the Wayfinding Strategy • August 18, 2022 Council Meeting Part A of Tender CS-T-2022-001 awarded to Spectra Advertising as per report CS2022-19, for two major highway Gateway Signs. • November 9, 2022 Council approved the award of Part B of the Tender CS-T- 2022-001 for the Wayfinding/Directional signs Spectra Advertising. • June 28, 2023 the original Tender CS-T-2022-001 was extended through report CS2023-21 and approved by Council, to continue work with Spectra Advertising. Corporate Services July 17, 2024 Report No. CS 2024-16 Page 1 of 6 Page 44 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... For further background information on the Wayfinding Strategy and implementation, there are multiple reports and recommendations for reference: • September 2020 - Council supported that the Township's Wayfinding sign designs follow the RT07 Sign Specifications (CS2020-25) — Municipal Wayfinding Signage Standards. • July 2021 the Wayfinding Strategy was approved by Council. • July 2022- Recommendations from the Council Report CS2022-15 — Tourism Action Plan Implementation, were endorsed by Council, at this time Council also approved the design of the Highway Gateway Sign. The Township then issued a tender for the Highway Gateway Signs & Phase 1 of the Wayfinding Sign implementation. Spectra Advertising was the successful proponent for both parts of the Tender. Report CS2022-23 The endorsed Wayfinding Strategy provides a strategic look at wayfinding throughout the municipality. The Strategy determined how best to ensure that visitors and residents alike can safely navigate Oro-Medonte, directing to public assets such as parks, arena, trail parking and boat launches. Wayfinding provides a sense of place and makes municipalities more welcoming; creating value for visitors to safely navigate through destinations. Gateway signs provide awareness for the municipal boundaries and welcoming messaging upon entry to the Township. There is an important role for good signage, welcoming visitors into the municipality and building on a community's pride and sense of place. Completed Work to Date In December 2022 two highway gateway signs, were installed through successful grant applications. Spectra has completed two phases of Wayfinding/Directional sign fabrication and installation, in addition to the Rail Trail Crossing Signs, with the most recent 17 signs installed in May/June 2024. In addition, the Township installed 4 new Secondary gateway signs along County Roads in 2023, this was through funding from the County of Simcoe Economic Development Fund. This funding is now exhausted and no longer available. These signs were fabricated and installed by Signz & Designz from Barrie through a request for quotation process. 2024 Project Annual implementation of the Wayfinding Strategy has and will include a multi year capital budget process. The implementation phases are reviewed each year and are based on the annual approved budgets and any available funding. The 2024 procurement process included an advertisement for Request for Quote for CS-RFQ24- 16 Gateway/Entry Point (Part A) & Wayfinding Directional Signs (Part B) Fabrication & Corporate Services July 17, 2024 Report No. CS 2024-16 Page 2 of 6 Page 45 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Installation was posted on the Township website and advertised on the Biddingo (E- procurement portal) website. Analysis Gateway/Entry Signs — Part A As noted in the recommendations of the Wayfinding Strategy, Township Gateway Signs do not fall within the RT07 Sign Specifications and do not qualify for funding programs. Therefore, the budget allocation for gateway signs will come solely from approved Capital Budget allocations. For the fabrication and installation of the gateway signs, based on the RFQ responses, staff recommend the work be awarded to Maximum Signs. Staff will complete further analysis in accordance with the endorsed Wayfinding Strategy to determine the total number of signs and locations and what will fit within the current budget allocation. There are multiple options for sizes and locations of signs, see below. Depending on the location of the signs permits may be required, and this consideration will play into the total budget available. • Major Gateway Signs — entrances along highways 400 & 11 • Large Gateway Signs — entrances along highway 12 • Secondary Gateway Signs — mainly entrances along County Roads Wayfinding Signs- Part B Staff continue the implementation of the endorsed Signage Strategy. An allocation for the next phase of wayfinding signs was included in the 2024 Corporate Services Capital budget. The Township's budget will be leveraged for a portion of the project with funding secured through successful grant applications with external partners. After reviewing quotes for the current RFQ staff recommend continuing work with Spectra Advertising. Staff will need to complete further analysis to determine the total number of signs for implementation that will fit within the current budget allocation. The Wayfinding Signs will continue to be consistent with the RT07 Sign Specifications as required for funding partnerships (leverage criteria). With the current leverage of 1:1 matching funds the combined budgets and grants funded through the Township of $25,000 will be matched with $25,000 from RT07 for a total of$50,000 including HST. RT07's grant contribution of$25,000 will be paid directly to Spectra Advertising. Both Part A & Part B will require further field review and collaboration with staff including Operations and Municipal Law, County of Simcoe and possibly the MTO depending on final locations. Should any of the signs be located within a residential area communication will be provided for those that may be directly impacted. Corporate Services July 17, 2024 Report No. CS 2024-16 Page 3 of 6 Page 46 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Financial/Legal Implications/ Risk Management Signage Implementation Budget $60,000 was approved through the budget process for the implementation of the wayfinding strategy in 2024. $5,000 was spent towards the Wayfinding Phase 2 project to cover additional costs. The following is a breakdown and recommendations for the remaining budget allocation in 2024. Selection of the successful fabricator/installer has followed the Township's Purchasing and Tendering Procedures By-law (2004-112) as amended. Sign implementation has been and will continue to be a multi-year project. It has been determined annually based on available funding. To complete the recommendations in the Wayfinding Strategy it will continue to take multiple phases and funding resources, staff will continue to work through implementation. Signs also require ongoing costs and considerations due to damage. Wayfinding Signs A total of$50,000 including HST is available from a combination of Township budgets and grant funding, for the fabrication and installation of wayfinding/directional signs. • Township o $9,600 - Capital Budget • Successful Funding Secured: o $15,400 — Tourism Simcoe County Grant to be paid to the Township (as per the 2024 Capital Budget, staff applied for a $20,000 grant, and Tourism Simcoe County approved $15,400) o $25,000 - RT07/Bruce Grey Simcoe Partnership Program—will be paid directly to the successful award proponent (Spectra Advertising). *Funding is available due to Council's support for the use of the RT07 Sign specifications and this requirement is a stipulation for the funding support from RTO7& Tourism Simcoe County. Wayfinding Signs 2024 Source of Funds Summary RT07 $25,000 Tourism Simcoe County $15,400 Oro-Medonte Capital Budget 9,600 TOTAL $50,000 The execution of the Wayfinding Strategy has been made possible through partnerships with RT07 and Tourism Simcoe County who have contributed to the multiple phases of the Wayfinding Strategy implementation. Corporate Services July 17, 2024 Report No. CS 2024-16 Page 4 of 6 Page 47 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Gateway Signs The remaining budget allocation for implementation is $45,400 ($60,000 (approved budget) - $5,000 (for wayfinding Phase 2) - $9,600 (for wayfinding Phase 3) = $45,400). The total number of signs to be fabricated and installed will not exceed this available approved budget allocation. As previously identified in the Wayfinding Strategy the Township's base operating budget does not currently contain provisions for maintenance, repair and replacement of the Township's Wayfinding and Gateway Signs. This will be reviewed with adjustments considered as part of the 2025/2026 budget process. Policies/Legislation Purchasing and Tendering By-law- 2004-112 as amended. Corporate Strategic Priorities • Community Safety Consultations • Director, Corporate Services • Manager, Infrastructure & Capital Projects • Finance & Procurement Analyst • Economic Development Roundtable • Regional Tourism Organization 7 • Tourism Simcoe County Attachments • Schedule A: Sign Examples Corporate Services July 17, 2024 Report No. CS 2024-16 Page 5 of 6 Page 48 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Conclusion It is recommended that Part A be awarded to Maximum Signs for the Gateway Signs up to a maximum of$45,400 and Part B to Spectra Advertising for Wayfinding/Directional signs with a total spend of$50,000 inclusive of HST. The fabrication and installation of the signs must be complete by the end of spring 2025 as per funding agreements with our partners. Staff will move forward with this project working with these contractors and determining the total number of signs and the locations, based on priority, sequence and linkages. Respectfully submitted, Jennifer Whitley, Economic Development Officer July 1, 2024 Approvals: Date of Approval: Donna Hewitt, Director Corporate Services July 1, 2024 Nelly Morrow, Director Finance/CFO July 4, 2024 Shawn Binns, CAO July 9, 2024 Corporate Services July 17, 2024 Report No. CS 2024-16 Page 6 of 6 Page 49 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Sign Examples Part A: Gateway Signs Example Sign Type Major Gateway Signs will be located along major MTO roadways (ie.Highway 11 and 400). All MTO requirements must be adhered to. e Large Gateway Signs CRAIGHURST Signs will be located along MTO roadways (i.e. Highway 12) All MTO requirements must be w adhered to. t Secondary Gateway Signs Signs will be located along Township or County roadways. i.e. Horseshoe Valley Rd. All requirements must be adhered to. Small Gateway Example -signs at entry �i points into the Township, on Township Concessions and Sideroads. Page 50 of 237 11 .a) CS2024-16, Jennifer Whitley, Economic Development Officer re: Town... Part B: Wayfinding & Directional Signs For sign, details see below. Wayfinding Sign types for Phase 3 — refer to RT07 2021 specifications for details. Each sign will be unique in terms of its content & information. Signs may be located along Municipal, County or MTO roadways and all requirements must be adhered to for each Government jurisdiction. Total number of signs will be determined by budgets. Example Sign Type Vu-3 Parking lot ID Wooden Post Vt-2b IN Rural directional route marker Wooden Post Vu-1 Urban directional 2 x Wooden Post Vu-2 Core Directional 2 x wooden posts n Vt-3b Rural vehicular, pedestrian destination ID regulatory Wooden Post Vt-1 Trailblazer directional 1-2 x Wooden Post (depending on width) Page 51 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Township of We ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: George Vadeboncoeur, Manager, Planning Special Projects Meeting Date: July 17, 2024 Report No: DS2024-092 Subject: Zoning By-law Amendment Application 2024-ZBA-06 Eagles Rest Estates Type: Requires Action Recommendation It is recommended: 1. That Report DS2024-092 regarding Zoning By-law Amendment Application 2024- ZBA-06 applying to lands located in Concessions 3 and 4 Part Lot 5 (Oro), Parts 3 and 4, RP 51R37221, Parts 3 and 4 Township of Oro-Medonte, be received and adopted; 2. That Zoning By-law Amendment Application 2024-ZBA-06, which amends the Residential One Exception 319 (R1*319) and Residential One Exception 320 (R1*320) Zones be approved to permit: The following relief from Section 5.1.3 of the Zoning By-law: 1) A retaining wall greater than 1 m in height may be permitted within 0 metres of the front lot line; 2) A retaining wall greater than 1 m in height may be permitted within 0 metres of the rear lot line; 3) A retaining wall greater than 1 m in height may be permitted within 0 metres of an exterior side yard; and, 4) A retaining wall greater than 1 m in height may be permitted within 0 metres of an interior side lot line. Development Services July 17, 2024 Report No. DS2024-092 Page 1 of 13 Page 52 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... 3. That the appropriate staff bring forth the By-law for Council's consideration. 4. And that the applicant be advised of the decisions under the Director, Development Services signature. Background The subject lands comprise of approximately 45.77 hectares (113.10 acres), located just h' v, south of the Horseshoe Valley Settlement Area. The Approved Plan of Subdivision attached � Pao� as Schedule 1 consists of 208 single detached residential lots. The subdivision is being developed under the terms of a Subdivision Agreement and a Council approved Pre-servicing Agreement. It is to be serviced by privately owned and operated communal drinking water and communal wastewater systems. In September 2020, the plan of subdivision was re-zoned to Residential One Exception 319 Holding (R1*319(H)), Residential One Exception 320 Holding (R1*320(H)), Open Space Zone (OS) and Open Space Exception 263 (OS*263). Proposed Zoning By-law Amendment The proposed Zoning By-law Amendment makes four adjustments to the provisions of the Residential One Exception 319 (R1*319) and the Residential One Exception 320 (R1*320) Zones as follows: To provide following relief from Section 5.1.3 of the Zoning By-law: 1) To permit a retaining wall greater than 1 m in height within 0 metres of the front lot line; 2) To permit a retaining wall greater than 1 m in height within 0 metres of the rear lot line; 3) To permit a retaining wall greater than 1 m in height within 0 metres of an exterior side yard; and, 4) To permit a retaining wall greater than 1 m in height within 0 metres of an interior side lot line. Under the current Zoning By-law, retaining walls greater than 1.0 metre in height are defined as a structure and are not permitted in the front yard. They must be setback 2.0 metres from the rear lot line, 4.5 metres from the exterior side lot line, and 2.5 metres from the interior side yard. Development Services July 17, 2024 Report No. DS2024-092 Page 2 of 13 Page 53 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... The purpose of this report is to analyze a request for a Zoning By-law Amendment and make recommendations to Council. Consultations Notice of the application was circulated to the public, applicable review agencies and Township departments. Public notice signs were also posted on the subject lands. A Public Meeting regarding the proposed Zoning By-law Amendments was held on July 3, 2024 to receive comments from the Development Services Committee and the public with respect to the proposed amendments. Numerous comments from the public were received and have been consolidated to the following list. 1. The height, aesthetic, and unexpected and uncharacteristic look of the existing retaining wall is, "reminiscent of urban infrastructure and is starkly out of place in our beautiful neighborhood". Has thought been given to using living walls, native plants, added boulders to soften the look and be more in keeping with the surrounding woodlands? 2. Concerns about the ramifications of the existing walls in the future? Concerns about the stability of these structures but also the fact that they will never blend in with the community. Concerns about maintenance and future repairs. 3. Concerns about the township is assuming assets with considerable liability. 4. Opposed to granting a zoning by-law amendment for the Eagles Rest development as this type of infrastructure is more reminiscent of urban developments and is certainly inconsistent with the architecture of the area. 5. The Developers have already asked for, and received, several contentious concessions from the previous Council - doubling the number of homes and gaining an entrance off 3rd Line. The By-laws requiring set back minimums from lot lines or retaining walls were established to protect people and property, and those reasons still exist. The properties in Eagles Rest are large, certainly a good size, there is no reason they need further concessions to accommodate people who have yet to move in, and additional buildings. 6. Allowing zoning amendments sets a precedent for placing demands for the adjacent development of Eagles Landing, concessions which will in turn be demanded by subsequent developers. When developers buy property, they know the existing rules, and have an obligation to stay within those rules. 7. During every heavy rain event, volumes of runoff water streams down the hill at the side of Line 3 road eventually rounding the corner at the junction of Bass Lake Sideroad. The water flows westward several metres until it floods across the road. Following the flooding, heavy equipment is deployed to clear the debris from the road. Dangerous ice conditions form following the flooding events in the colder weather. There is no management of this newly created runoff pattern. Development Services July 17, 2024 Report No. DS2024-092 Page 3 of 13 Page 54 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Comments from Township Departments and Agencies: As of the preparation of this report, the following comments has been received: Operations Department • The retaining walls that abut the road allowance shall be entirely located within entirely private property including any tiebacks / geogrid etc. • An OLS/Engineer shall certify its location. • If the retaining wall that abuts the road allowance is a negative grade (i.e. lot is lower that the road) there shall be an appropriate barrier installed to prevent vehicles from going over the wall. This barrier shall be designed and stamped by a P.Eng. This barrier shall be located entirely with the private property and it's location shall be certified by a OLS/ P.Eng. • The maintenance of the barrier shall be the responsibility of the landowner. Building Department • Applicant to be aware that a building permit will be required for each retaining wall. Design to be completed by a professional Engineer. O.L.S. verification will be required to be provided to Township to confirm setback to property lines. • Nottawasaga Valley Conservation Authority - No objection • Enbridge Gas — No objection. Reserve the right to amend or remove development conditions. Analysis Existing Retaining Walls and Site Issues Prior to and during the public meeting on the proposed Zoning By-law Amendment, there were numerous comments received from the public on the existing retaining walls that front on Bass Lake Side Road and stormwater runoff. The large existing retaining walls are part of the overall engineered development grading plan included with the Pre- Servicing Agreement for the Eagles Rest Estates development approved by Council in August 2021. They are located on private property and maintenance will become the responsibility of the adjacent property owners. The Township holds financial security to ensure the walls are installed in accordance with the approved engineer drawings. While they were being erected, they were inspected by the developer's engineer and Township staff to ensure they were constructed properly. The securities are held until the Township is satisfied that all site works have been completed in accordance with the approved plans and after the two- year maintenance period is complete. The developer is considering options for softening the look of the walls and these will be reviewed by the Township. Development Services July 17, 2024 Report No. DS2024-092 Page 4 of 13 Page 55 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... The developer is taking steps to minimize the amount of sand that flows off site during major storm events. As the site is under construction, most of the site is exposed and susceptible to run-off. The developer is aware of the issue and has engaged his engineers to implement solutions that will be in place until the homes are constructed and there is grass or sod on the lots. This work will be done under the supervision of the Township. Proposed Zoning By-law Amendment Planning Staff reviewed the proposed amendments to Zoning By-law 97-95, as amended, in the context of the overall plan of subdivision. The subdivision has moved through the planning approval process and is deemed to conform to applicable Provincial, Council and Township development policies. Zoning is in place to permit the development and the applicant is requesting relief from the setback requirements for the erection of retaining walls more than 1.0 metre in height. The applicant would like to place retaining walls along the boundaries of certain lots in the development, thereby incurring a zero metre setback. Approving a zero metre setback will facilitate a more functional and useable lot and allow for consistent placement of dwellings on each lot. It will maximize the amount of useable space on each lot for future residents, a more efficient grading pattern throughout the site and minimize runoff between parcels. The intent is to maintain the aesthetics of an estate lot development by effectively consolidating the required walls needed between adjacent lots on the property line. The alternative would be to follow the setback requirements resulting in undesirable and unusable "dead space" or steep slopes between lots. It is noted that the relief sought is only for retaining walls that individual builders are proposing to erect within property lines. The developer has indicated that there are approximately 75 lots affected at this point out of 208 lots on site. The maximum height of the walls being considered is 3.8 metres (12.4 feet). The maximum height for an accessory structure (wall) permitted under the Zoning By-law is 4.5 metres (14.7 feet) The applicant is seeking the following relief from Section 5.1.3 of the Zoning By-law: 1) To permit a retaining wall greater than 1 m in height within 0 metres of the front lot line; 2) To permit a retaining wall greater than 1 m in height within 0 metres of the rear lot line; 3) To permit a retaining wall greater than 1 m in height within 0 metres of an exterior side yard; and, 4) To permit a retaining wall greater than 1 m in height within 0 metres of an interior side lot line. Development Services July 17, 2024 Report No. DS2024-092 Page 5 of 13 Page 56 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... The applicant has provided the following typical plot plan that shows the proposed amendments described above. The dark block shapes indicate the location of proposed retaining walls. The picture shows an example of the proposed wall being contemplated, which is a Unilock landscape product. Walls would range in height from 1.2 metres (4.2 feet) to 3.7 metres (12.1 feet) within side and rear property lines. 1 111 ' 1 � .t f �! Under the Subdivision Agreement the Developer is required to provide clauses to each prospective purchaser of a lot(s) advising amongst other matters that maintenance of the walls within a registered lot is the responsibility of the lot owner. Collaboration would be required between neighbours to ensure the walls are maintained as required. Any disputes between neighbours would be a civil matter. Maintenance of the walls would also fall under the authority of the Property Standards By-law. Issues pertaining to the state of repair of a wall could be forwarded to Municipal Law Enforcement to be addressed. Planning Staff have reviewed the proposed zoning amendments and are of the opinion that the proposed changes are minor in nature, do not impact the functioning of the overall grading plan in a negative manner and make the amenity space on the lots more usable. Development Services July 17, 2024 Report No. DS2024-092 Page 6 of 13 Page 57 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Most of the issues raised by members of the public pertained to the existing retaining walls and storm drainage during the current construction phase. The developer is exploring options for softening the look of the walls and has instructed his engineering consultant to address the stormwater run-off to the satisfaction of the Township. It is recommended that the proposed amendments to Zoning By-law 97-95, as amended be approved. Financial/Legal Implications/ Risk Management There are potential financial and legal implications should the decision of the Council be appealed to the Ontario Land Tribunal (OLT) and Council chooses to defend the Committee's decision. Policies/Legislation Planning Act Provincial Policy Statement 2020 Growth Plan 2020 County of Simcoe Official Plan Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law 97-95 Corporate Strategic Priorities In December 2023, Council adopted the Township's Corporate Strategic Plan 2024- 2027. The application is consistent with the following Plan priority: • Well Planned Development Attachments Schedule 1: Draft Subdivision Plan Showing Preliminary Estimate of Impacted Lots Schedule 2: Proposed Zoning By-law Amendment Conclusion Retaining walls greater than 1.0 metre in height are defined as structures in the Zoning By-law. As accessory structures they are permitted to be a maximum of 4.5 metres (14.7 feet) in height. The existing zoning provision requires that walls of this nature be set back from the property lines the distances required for an accessory building. The applicant is requesting an amendment to the Zoning By-law that would allow the retaining walls to be located on the property lines. The proposed retaining walls vary in height from 1.2 metres (4.2 feet) to 3.7 metres (12.1 feet). Development Services July 17, 2024 Report No. DS2024-092 Page 7 of 13 Page 58 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Planning Staff reviewed the Zoning By-law Amendment application and considered the comments received from the public. Most of the comments pertained to the existing retaining walls that were approved as part of the overall lot grading plan and constructed under a Pre-Servicing Agreement with the municipality. Other comments pertained to matters not generally related to the proposed zoning amendment. Planning Staff recommends that Zoning By-law Amendment Application 2024-ZBA-06 be approved, which would amend the zoning provisions for the Eagles Rest Estates subdivision to permit retaining walls to be located with no setback from side and rear property lines on the basis that: • The application conforms to or is consistent with applicable Provincial, County and Township planning policies • The individual lot retaining walls maintain the overall lot grading for the subdivision and minimize runoff between parcels • Individual lot retaining walls maintain a useable amenity area on each lot and minimizes the need for steep slopes between lots • Individual lot retaining walls are a common feature in subdivisions with varied topography • With proper selection of engineered product and supervised installation based on manufacturer's recommendations, individual lot retaining walls can be maintenance free for several years • In the context of the Eagles Rest Estates subdivision, represents good planning. Respectfully submitted, George Vadeboncoeur, Manager, Planning Special Projects July 10, 2024 Approvals: Date: Brent Spagnol, RPP, Director, Development Services July 11, 2024 Shawn Binns, Chief Administrative Officer July 11, 2024 Development Services July 17, 2024 Report No. DS2024-092 Page 8 of 13 Page 59 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Schedule 1: Subdivision Plan with Preliminary Estimate of Lots Requiring Relief $J�,tv • �' s`� '�l� t� ® .© v V.V• 4 <!i♦ -dO nea'1.°u1' 3712 �i ' �n .W�° "• "" G S! ' Y' y'�' pa •" M ,.�fefJ/Nz 1 tea of .. ,.. __ ® "`` �y��(��<�Nv • �Y��a LOT ctu. s�}- ", .r y . �'+ �• t30 Nt �I . i•d CCNCE55104 �a ns In 1]• o Mv'4,, �t]J,t ,T3 }] Itt tf]I'I'$ "I "1 .1e� '! m w a usn_ " to � .�'° _ .,. .aa .• ,. e w � w 3<•..,_��a ��'I� Ah � ,6 f u ff/."� — 'ass ,ee a z ,u •n�o•I�'°� .w aaw ra °S1R�t 9 I� .Xr" � � ��®9,�� q� u �Q w a tv ': ,u�;; n. " _° �' 9 ;,a 1- n !E a� " Iff 6a � . N � „ yi3 1f n] � • n..:v�..u r2' .4' °a' �; �M "��I i,m IIas '1a tm"ta: a ,m w u n; sl"�TSFtT A" f� �,' azucf ats f °57REET B}% ' ]/ .e,� n .v .,.STff7 C !1 Y17( ;b{ � b ;y JT a� ®y ti ♦fy I] ,f tt N f / T / S a 4 S .f • e ST 'L1 . .n v .. ... '"v. • .. +efgL�41 .. .. °.'v. °°'. °:'Sd'% •... n°�. .4 f � � O ROAD ALLDWANC;?EThECN AND f,, fvva+•sl BASS LAKE SAE ROAD%VEST __ ..�. —————————————— ——————————— Development Services July 17, 2024 Report No. DS2024-092 Page 9 of 13 Page 60 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Schedule 2: Proposed Zoning By-law Amendment The Corporation of the Township of Oro-Medonte By-law No. 2024-074 A By-law to amend the zoning provisions which apply to lands at Concessions 3 and 4 Part Lot 5 (Oro), Parts 3 and 4, RP 51R37221, Township of Oro-Medonte, County of Simcoe 2024-ZBA-06 (Eagles Rest Estates) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O 1990, cP.13, as amended; AND WHEREAS Council deems it appropriate to rezone the subject lands; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That notwithstanding the existing provisions of the Residential One Exception 319 (R1*319) and Residential One Exception 320 (R1*320) Zones, and notwithstanding Section 5.1.3, the following additional provisions apply to the R1*319 and R1*320 zones: a. A retaining wall greater than 1 m in height may be permitted within 0 metres of the front lot line b. A retaining wall greater than 1 m in height may be permitted within 0 metres of the rear lot line C. A retaining wall greater than 1 m in height may be permitted within 0 metres of an exterior side yard d. A retaining wall greater than 1 m in height may be permitted within 0 metres of an interior side lot line. 2. That all other provisions of the Zoning By-law 97-95, as amended, shall apply. 3. That this By-law shall come into force and take effect on the date of passing thereof, subject to the provisions of Section 34 of The Planning Act, R.S.O., 1990, as amended. By-law read a First, Second and Third Time, and Passed this 17t' Day of July, 2024. The Corporation of the Township of Oro-Medonte Development Services July 17, 2024 Report No. DS2024-092 Page 10 of 13 Page 61 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter Development Services July 17, 2024 Report No. DS2024-092 Page 11 of 13 Page 62 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... Schedule 'A' To By-Law No. 2024-074 for The Corporation of the Township of Oro-Medonte Z. Residential One Exception 319 (R1'319) Zone ® Residential One Exception 320 (R1`320) Zone Open Space (OS) Zone Open Space Exception 263 (OS'263) Zone This is Schedule 'A' to By-Law 2024-074 passed the 17' day of July, 2024. Development Services July 17, 2024 Report No. DS2024-092 Page 12 of 13 Page 63 of 237 11 .b) DS2024-092, George Vadeboncoeur, Manager, Planning Special Project... The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk, Yvonne Aubichon (Application 2024-ZBA-06) Development Services July 17, 2024 Report No. DS2024-092 Page 13 of 13 Page 64 of 237 11 .c) F12024-12, Dee Kitchener, Finance & Procurement Analyst re: Tile D... WON(W Township of ffet/onZe� Staff Report Proud Heritage, Exciting Future To: Council From: Dee Kitchener Meeting Date: July 17, 2024 Report No.: FI 2024-12 Subject: Tile Drain Continuation Loan Debenture Package Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report No. FI 2024-12, Tile Drain Continuation Loan Debenture Package, be received; 2. That Council provisionally approve the Continuation Loan Application, for an additional amount of$50,000.00 for the property owner of Concession 9E, PT LT 7, Coldwater, Ontario, Municipality of Oro- Medonte (4346-020-003-08600-0000) to be financed over ten (10) years, upon subsequent conditional approval by Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) funding, and; 3. That the Mayor and Clerk be authorized to sign the Rating By-law 2024-073 and; 4. That the Director of Finance/Chief Financial Officer be authorized to sign the Offer to Sell Debenture No. 2024-01 in the principal amount of$50,000.00 to the Minister of Finance as authorized by Borrowing By-law 2016-043. Background Once a municipality has decided to participate in the Tile Drain Loan program as authorized by the Tile Drainage Act R.S.O.1990, there are generally (4) four steps a municipality must complete in order to loan funds to an owner of agricultural land Finance July 17, 2024 Report No. F12024-12 Page 1 of 4 Page 65 of 237 11 .c) F12024-12, Dee Kitchener, Finance & Procurement Analyst re: Tile D... whose property qualifies to obtain a loan of funds to install a tile drainage system on their property. 1. A municipality must ensure that it has a valid borrowing by-law under the Tile Drainage Act. • The Township currently has (2) two valid borrowing by-laws on file with OMAFRA, for a total of$684,100.00, listed as follows: o By-law 2016-043 - $ 184,100.00 o By-law 2020-049 - $ 500,000.00 Total Borrowing $ 684,100.00 Staff recommended that each borrowing by-law remain active with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and that the Township utilize borrowing limits from earlier valid by-laws first and additional limits from consecutive by-laws as required. As such, the Township Offer to Sell Debenture 2024-01 to the province for$50,000.00 and shall utilize Borrowing By-law 2016-043. 2. Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) announced the criteria in the 2021/2022 Tile Loan Program which remains the same, offering an annual loan maximum of $50,000.00 with a 6% interest rate for a ten-year term. Tile drainage loans are available on a first come first served basis for the Provincial fiscal year. Under the rules governing the Tile Drain Loan program, property owners are eligible for a maximum loan of$50,000.00 per fiscal year on a per owner basis, not on a per property basis. 3. Once final costs for an approved project under the Tile Drainage Loan program are known, Section 4 of The Tile Drainage Act R.S.O.1990 requires the municipality to appoint an inspector and complete the necessary documentation for a Rating By-law to be passed by the municipality. 4. Once the municipal council has approved a Rating By-law to receive debenture funds, it is sent to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for their approval and then forwarded to the Province for funding to the municipality. The municipality repays the loan over(10)years to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) in (10) equal annual installments at the current interest rate of 6% and concurrently charges the landowner on their property tax account each year. Finance July 17, 2024 Report No. F12024-12 Page 2 of 4 Page 66 of 237 11 .c) F12024-12, Dee Kitchener, Finance & Procurement Analyst re: Tile D... Analysis Township staff has received a Tile Drain Continuation Loan Application for: Concession 9, PT LT 7 (4346-020-003-08600-0000). The cost of Drainage Work was $135,892.08 75% of eligible estimated drainage work is $101,919.06 In 2022 property owner received an initial $50,000.00 Per: OMAFRA June 28, 2024 -Remainder of funding availability (rounded) $51,900.00 The following Schedules have been included for Council's review and approval. 1. Tile Drainage Debenture (Schedule 1) 2. Offer to Sell (Schedule 2) 3. Rating By-law 2024-073 signatures required (Schedule 3) 4. Schedule of Loan (Schedule 4) Financial/Legal Implications/ Risk Management The proposed tile drainage loan is to be funded by the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) at 6% per year for the next ten years. The Township repays the loan to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) each year, and concurrently charges the landowner on their property tax account each year. There is a financial risk to the Township if the landowner does not pay their property taxes, although overdue accounts are subject to penalties and interest of 1.25% per month. Staff have confirmed that all property taxes on the stated property are paid up to date as of the date of this staff report. Policies/Legislation Tile Drainage Act R.S.O. 1990 Township of Oro-Medonte, Borrowing By-law No. 2016-043 Township of Oro Medonte, Borrowing By-law No. 2020-049 Finance July 17, 2024 Report No. F12024-12 Page 3 of 4 Page 67 of 237 11 .c) F12024-12, Dee Kitchener, Finance & Procurement Analyst re: Tile D... Corporate Strategic Priorities Financial Sustainability Consultations Andy Kester, Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) Justin Metras, Manager of Infrastructure and Capital Projects Jessica Martins, Tax & Revenue Analyst Attachments Schedules 1 - 4 Conclusion It is recommended that Township Council provisionally approve this Tile Drain Continuation Loan Application, up to a maximum of$50,000.00 for the property owner of Concession 9, PT LT 7, to be financed over a ten (10)-year loan term, upon subsequent conditional approval by Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) funding. Respectfully submitted, Dee Kitchener, BA, NIGP-CPP, CPPB Finance & Procurement Analyst Approvals: Date of Approval Nelly Morrow, Director Finance/CFO July 4, 2024 Shawn Binns, CAO July 9, 2024 Finance July 17, 2024 Report No. F12024-12 Page 4 of 4 Page 68 of 237 % ' � 2 v ° § @ + / D U) \ $ I o I E \ o D m Q ± j k 2 q ± 2 q 2 2 g ° 2 k O E e 0 2 E _ I + 0 I � _ # # I O E \ % f G ¥ E I 7 I 0 2 � ° F o I \ I o / \ / D 2 } / 7 § $ n \ k % 2 O \ O ( j 0 2 0 \ R 0 % '/ 2 0 \ / Li- o g m _ F / % m 5 � E q I D � \ = q � � U 0 2 / > § ) \ / o n \ 70 / / I 7 / _ � k I k 2 0 ± \ ¥ 70 \ \ m 0- 0 2 ° 7 / \ / 2 \ I I 2 2 � I = c \ 0 2 ¥ .g g m _ o° I -0 $ 0 70 2 \ $ ± 2 y I g o I I 2 7 U k / o o R ® 2 2 m ? 2 \ E { E ° / 2 > I w R m / ± I 2 O I ± � / @ m = CI-0 D ° ° G % � 0 0 � '� ° 2 \ ± k Q \ I I 7 2 � .\ � 7 k 0 : / 0 .g U - D... 0 U 0 U O O L 0 O O O O U O U-) o O Q N 0 o Q O L L N O O 0 0 i co 0 Y o M U O O o (1) E o a, ' > c� z z m U) O S� cn Q N 4- 0 U O U O W O m L Z O 0 (1)cL o _ L 0 O L 0 O � m o U m p CO i S� cn U oCU o — O � � O O � O � O •U O O m O N Q N N o m o U m L � 0 O +- > (n _ O`— 4- U Z L > Z o N O m m o c O L E U � Q O cB Z � U Q L O a� O (II Q co O U LLl z ~ L ~ a E a o Lu o a� U Page 70 of 237 RATING BY-LAW Tile Drainage Act, R.S.O.1990,c.T.8,s.8 THE CORPORATION OF THE Township of Oro-Medonte BY-LAW NUMBER 2024-073 A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the council has, upon their application, lent the owners the total sum of $50,000.00 to be repaid with interest by means of rates hereinafter imposed; The council, persuant to the Tile Drainage Act, enacts as follows: 1. That annual rates as set out in the Schedule'A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes. First Reading 2024-Jul-17 yyyylmmldd Second Reading 2024-Jul-17 yyyylmmldd Provisionally adopted this 17 day of July 2024 Randy Greenlaw Name of Head of Council Signature Yvonne Aubichon Name of Clerk Signature Third Reading 2024-Jul-17 Enacted this 17 day of July 2024 Randy Greenlaw Name of Head of Council Signature Corporate Seal Yvonne Aubichon Name of Clerk Signature I, Yvonne Aubichon clerk of the Corporation of the Township of Oro-Medonte certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Corporate Seal Yvonne Aubichon Name of Clerk Signature Page 71 of 237 ]t c F 20 4]J Dee Kitchener, Finance & Procurement Analyst re: Tile D. \ , < ; CD CD CD e e e 0 : / \ W0 00 \ ± \ IL ID \ k % _ ) /: :( /: : / : / : /: : /: : /: : / : /: : /: } \ o m \ } ] § 2 \ § r / aJJJJJJJJ ) J > ¥ e ( ( ± / 5 / \ ) ) \ ) � ) 0 - (D - & f 2 = - ! ) - A = 0 0 0 0 0 0 0 0 0 . - \ / } Page 7 G237 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... WON(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn, Manager Community Services Meeting Date: July 17, 2024 Report No.: OCS 2024-19 Subject: Award of Tender OCS-RFP24-020 - Railside Park Playground Replacement Type: Requires Action Motion No.: Recommendation 1. That report OCS2024-19 be received and adopted. 2. That the OCS-RFP24-020 Railside Park Playground Replacement be awarded through the Association of Municipalities of Ontario (AMO) LAS - Canoe Group Purchasing Program, for the purchase of$75,916.94 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. Background Railside Park is located within Procee Circle, in the village of Craighurst. The existing play structure was installed in 1999 and has reached the end of its lifecycle and is now requiring replacement. The Canadian Standards Association has requirements for playground equipment maintenance and replacement to ensure participant safety, and to help manage risk and liability. During the 2023-2024 capital budget process, an allocation of$73,000 was approved for the replacement of Railside Park playground equipment. The Township of Oro-Medonte Purchasing and Tendering Procedures establishes rules governing the procurement and purchasing of goods and services to ensure competitive bidding, optimized value for money and protection of the Township's interests. Operations and Community Services July 17, 2024 Report No. OCS 2024 - 19 Page 1 of 4 Page 73 of 237 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... The Township is a member of the CANOE Procurement Group of Canada. The CANOE Procurement Group is a cooperative purchasing organization that leverages the collective purchasing power of its members, including municipalities, to obtain better pricing and terms from participating suppliers. Through CANOE, the Township can access pre-negotiated contracts and competitive bidding processes for various items. This allows the municipality to benefit from bulk purchasing discounts, while also maintaining compliance with trade agreements. A declaration of the use of group procurement services (such as Canoe) is posted on the Township website The Township used the CANOE Procurement Group's services to facilitate the procurement of the new playground system for Railside Park. By participating in the cooperative bidding process organized by the Association of Municipalities of Ontario (AMO) via the CANOE Procurement Group, staff secured quotes from three (3) CANOE-approved suppliers for the design of the new playground system. Analysis The three (3) results were reviewed by staff to ensure suitability and that they met the requirements of the Townships specifications. Submissions were evaluated on age appropriateness, accessibility, play value and creativity, along with price, warranties and guarantees, project timelines and customer service. Based on this evaluation, it was determined that the submission from Park N Play best met the requirements of the tender specifications, and was the best value for money with a cost of$75,916.94 (plus HST). While ABC Recreation's submission appears to be the lower bid, their quote only included the supply and installation of the new playground equipment and did not include any site work, borders, or inclusions for surfacing. While the Park N Play design meets accessibility requirements as established by AODA (Accessibility for Ontario with Disabilities Act) and CSA standards, it was also reviewed and endorsed by the County of Simcoe's Accessibility Advisory Committee on July 11, 2024. Additionally, residents in the community of Craighurst were provided the opportunity to comment on the Park N Play design via an online survey. Direct mailing flyers were shared with local resident to solicit their feedback on the new equipment. The community consultation occurred July 3 — 12t" Where possible and applicable, suggestions and feedback were included in the final playground design. Operations and Community Services July 17, 2024 Report No. OCS 2024 - 19 Page 2 of 4 Page 74 of 237 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... Financial/Legal Implications/ Risk Management NAME OF BIDDER BASE PRICE HST (non-recoverable) TOTAL ABC Recreation $74,886.59 $1318.00 $76,204.59 Park N Water $75,916.94 $1,336.13 $77,253.07 Play Power $82,957.20 $1,460.05 $84,417.25 Given that the equipment is 25 years old it is becoming costly to maintain and repair as well as carries a higher risk profile given advancements in accessibility and safety present in more modern playground equipment Policies/Legislation Accessibility for Ontarians with Disabilities Act (AODA) Purchasing and Tendering Procedures Corporate Strategic Priorities Financial Sustainability Community Engagement Community Safety Strengthen Operational Capacity Consultations County of Simcoe Accessibility Advisory Committee Director, Operations and Community Services Finance & Procurement Analyst Community of Craighurst Attachments Park N Water Railside Park Playground Design Operations and Community Services July 17, 2024 Report No. OCS 2024 - 19 Page 3 of 4 Page 75 of 237 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... Conclusion The results of quotation OCS-RFP24-020 Railside Park Playground Replacement reflect competitive market pricing which is within close range of the 2023/2024 capital budget allocation. It is recommended tender OCS-RFP24-020 Railside Park Playground Replacement be awarded to Park N Water via the CANOE Procurement Group of Canada system. Respectfully submitted, Roz Llewellyn, Manager Community Services June 27, 2024 Approvals: Date of Approval Nelly Morrow, Director Finance/CFO June 28, 2024 Shawn Binns, CAO July 8, 2024 Operations and Community Services July 17, 2024 Report No. OCS 2024 - 19 Page 4 of 4 Page 76 of 237 a" 11.d)O Ilyn Manager, Community Servipes U.e:Award o... .12 T- Q ° v 1 z a=add d } Qa �mQ 93 l� • t U n O O a aO O 4 • d 1O D Qy�� O Q O ZJ ° Q j r J r �N Zvi �U �e 4 Y D . • .. �3 z �0 9��D _0�9amo� Q �.QL e. \L 1 1 'aC { u E N aD��a n O LLI 9 O L� m F ° O o � lV i' CDOE 14 ID o >a RL i tim Z r r i'te4' W Sl: , �y aLU Q 1� r^ to •�.. ID 0. O at a i ,F Aa R =.v w , La cc La cc N a r� r � I r C } f Z hk W a � W N 4 f Ba M 1 ft CD 40 IDcc Se. 1 • �� ot o F k 11.d)OCS2024-19, Roz Llewellyn, Manager, Community Services re:Award o... >Lz� ------------ ❑ � w QL �wU o >�Q< �� d < w� QU) ❑❑ � > U) U*) ->, oc00 wz<cn W It wCn ::> w T < LL] O O Q �i >�� Z > 4 O cr Q U ®®� Q LLI and o0�� o Q W � co U o0 � QQz U) U) LLZQ� o cozw�w ow z z T ZCO~� • �a DODO❑� ❑ > u z 00 W c > � o > W N z = LLI < = w w > > w (D � > cnDo z mw 0 Q Z 0 wwLI EL � < > > > w z � � > > u > z � > N LLQLL = c0 J = N nm � > o > I N wU, � CO > No 0 oU, m UQU = vL cn_ � co > » 0 EL � QLL U LL (3 N InIIr�� I�1V�/ June 11,2024 SERIES: Burke Basics I Nucleus I Intensity Railside Park Park N Water LTD SITE PLAN 33 Procee Cir 148-182771-3 DRAWN BY:Pa Der Vang Barrie,ON,L4M 4Y8 aag RR BCI Burke Company,LLC PO Box 549 Fontl du Lac, Wisconsin 54936-0549 PUeA61 ne 9 21-9220 ]] .d) OCS2024-19, ROZ Llewellyn, Manager Community Services re. Awdlul 70}_)/\ ! \j 70\)\ \ E, { / // e 2•g - (/ / }\\ /}{aaa a � -< n <ek§ m 4 ƒ P8 7 / y / §} LLI �� g \ ! 2 m d )/kk / / �. d R ��0zF ° CO §§/U _ LU m 0 ƒ O d z G d ° � p g # 2 2c /Cq§ 00 )< _ � .. / \� ) -JZ LLJ y c§z = §\ < I §§i§ 3 < 3\ �^ §X)- # zLd !J ! ° z{2 § �/iE - - ^�_ � §§\ 7 F-- eemg < e ± 2y� ®hF-z w{R± F-/g \ 2F§F- }\ ))\ GROUP: R isdeP C 06/11224 Structure I Free sta ndi 9 Barrie,ON wm4Y n Park N Water LTD DESIGNED FOR AGES: 14 82 71a 5 to 2 Burke. PLAY THAT■o4s�U Designer:Pa mry m lewellyn, Manager, Community Services re: Award o... a o w V ° g p ¢ I=il w p O w x 3 _ Z a O o z ¢ w O - Z e m ^ O a 3 w _ 7i _ S d x x LL g v~ z Q V o Z W Z tj m m Z OF 0 $ ib = w O = U U Z w 06, g n O O z p s g u p 0 d 0 m u d n = F w O U w v� a V F o a �d w f r'.-' a o a ? o int a o 0 0 V O � � w H J � w N S W Vl O m of of p tlt O O V O Ol V C Ill C F N N N b O N N � n n O N P Nl ti V V � Ill Q T n SERIES Burke Basics Nucleus Intensity n O+ N � N COMPONENT VIEW GROUP: Railside Park 06/11/2024 Stru ctu re Barrie,ON L4M 4Y8 Park N Water LTD DESIGNED FOR AGES: 148-182771-3 5 to 12 Burke Designer:Pa Der Vang PLAY THAT MOVES YOU, 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... z z � a � Y 4 C C � x w 3 � a z z � z O v w� O O w ¢ a o o n SERIES 6' V' StoneBorders Burke Basics C• • GROUP: Railside Park 06/11/2024 Freestanding Barrie,ON L4M 4Y8 Park N Water LTD DESIGNED FOR AGES: 148-182771-3 5 to 12 Burke Designer:Pa Der Vang PLAY THAT MOVES YOU, 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... s G 1401aH IIL wnwlxeW ELEVATION GROUP: Railside Park 06/11/2024 StructurelFreestanding Barrie,ON L4M 4Y8 Park N Water LTD DESIGNED FOR AGES: 148-182771-3 5 to 12 �urice. Designer:Pa Der Vang PLAY THAT MOVES YOU. 11 .d) OCS2024-19, Roz Llewellyn, Manager, Community Services re: Award o... Purchase terms Terms and Conditions for Project Delivery scheduling is available approximately eight to ten weeks after receipt of confirmation on order. Installation scheduling is on a "First in/First out" model. Dates specified in a Bid or RFP document will be honored accordingly. Delays due to site work not being completed may lead to installation being delayed. Park N Water Ltd reserves the right to cancel, delay, postpone, and/or surcharge installation due to unfavorable digging,and/or weather conditions.The location of owner's utilities and services are not the responsibility of Park N Water Ltd.We are not responsible for damages incurred during installation due to incorrect or incomplete site information. Installation will be done in accordance with manufacturers and CSA standards.Changes to this scope may incur additional charges unless otherwise negotiated or identified in writing by both parties.All prices are based on a clear,clean,and level site, prepared to recommended space requirements. Park N Water Ltd reserves the right to renegotiate contracts if additional site preparation is required, unless otherwise agreed upon in the quotation. Sites with Post in Hole (In-ground) installation must be free and clear of all drainage stone until installation is completed.Conflict with Weeping Tile and or damage is not the responsibility of Park N Water Ltd.Typical footing is 457mm x 457mm unless otherwise specified by manufacturer.SonoTube's are not included in these costs unless shown under description.Channel Installation is"as built"on site.Welds to be primed. Vehicle and heavy equipment access must be provided to job site as required. Park N Water Ltd is not responsible for damage to site and surrounding area while delivering and installing material.Adequate staging areas must be provided for both trailers and crates. Finished Landscaping or reclamation is not included in the above pricing unless specified. GENERAL CONTRACTOR FOR PROJECT TO PROVIDE,or make available,washroom facilities for all trades on site for duration of installation (O.REG.145/00). Extra charges will be applied if not conformed. Prices DO NOT include Safety Surfacing, Removal of Tailings/Spoils Off-Site,Safety Fencing &Security,Curbs,Site Rehab, Drainage, permits,or other extraneous fees unless noted in the description above or otherwise agreed to in writing by both parties. Terms of Agreement Terms available subject to approved credit. Payment by Cheque, EFT,or Credit Card (CC Payment is subject to a 3.6%surcharge). -Long term Maintenance hold-back will not be accepted unless notified and agreed to prior to quoting. -Legislated holdbacks will only apply to installed product and must be identified in writing upon signing. -Supply only terms are payment upon delivery with a 30%deposit at time of order. -Copy of Bid Bond must be supplied upon request. -If equipment is not installed at no fault of Park N Water Ltd.,we will not be responsible for storage unless an agreement is in place by both parties in writing. -We reserve the right to have a 3rd party Certified Playground Safety Inspector review the work. In the event of a disagreement regarding CSA Compliance,the less stringent interpretation shall apply. -A 30% Deposit is required at time of acceptance of all projects.Supply only projects are final invoiced when equipment is shipped and payment is due upon receipt of invoice. Final payment on installed product is due when installation is completed and due upon receipt of invoice. If an installation is postponed the customer will be invoiced for equipment only and Page 86 of 237 this a d) QCSa 09 e u gdnl oz.Lt wellldirl, T annstall�tC�n will benin�o`iSced aces re: Award 0... p Y p p p completion of project and is due upon receipt. This quotation will remain in effect for 90 days from the date of quotation unless withdrawn earlier by Park N Water Ltd by notice to you.The terms of this quotation supersede the provisions of any conflicting term of your form of purchase order. If you do not have a form of purchase order, please date, and sign a copy provided quotation and return it to us. 91 - - ssa Vac Sales Director carissaCdparknwater.com +14164646699 Park N Water Ltd. 933009 Airport Road • • • Can.•. Page 87 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Jodi Grubb, Supervisor— Community Recreation & Special Events Meeting Date: July 17, 2024 Report No: OCS 2024-20 Subject: Recreation Program Fee Assistance Policy Type: Requires Action Motion No.: Recommendation That report OCS 2024-20 be received. 1. That Council supports the creation of a Fee Assistance Program and supporting policy for residents facing economic hardships which create barriers to recreation participation. 2. That Council endorse Option 2 to engage the support of a third-party agency, We Are the Villagers, to manage the Township's Fee Assistance Program to ensure confidentiality and anonymity. 3. That a formal Fee Assistance Policy be created to guide the implementation and management of the program. 4. That Council consider the allocation funds to support a Fee Assistance Program in the 2025-2026 budget deliberations. Background Recreation and leisure opportunities stand as vital pillars in promoting physical and mental well being, fostering social cohesion, and nurturing cultural enrichment, while also creating a sense of belonging amongst its participants. However, given the current Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 1 of 9 Page 88 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... financial state of the economy, many families are facing barriers to participation, often impacting those who would benefit most. At the February 14, 2024, meeting of Council, motion No. C240214-21 was passed requesting the Community Service Division to bring forward a report to review the development of a confidential fee assistance program, for qualifying residents facing financial barriers, to increase their access to recreation and sport programs in Oro- Medonte. This report serves to provide Council with options to structure a policy to support a fee assistance program. Analysis Many residents are unable to access recreation programs due to financial constraints and the Township currently does not have a policy/program to support them. The creation of a fee assistance policy would help to increase access and allow these residents to benefit from the opportunities that sport and recreation provide. Demonstrated Need Using the most recent 2021 Statistics Canada information, there are 445 Oro-Medonte residents (1.9%) living below the poverty line (Table 1), and it is reasonable to assume that this number has increased since then given the current economic climate. Characteristic Total Men Women In low income based on the Low-income cut-offs, 445 250 195 after tax (Low Income Cut Off-After Tax) 0 to 17 years 90 55 35 0 to 5 years 30 20 10 18 to 64 years 290 165 120 65 years and over 70 30 40 Prevalence of low income based on the Low- 1.9 2.2 1.7 income cut-offs, after tax (LICO-AT) (%) Table 1 — 2021 Statistics Canada — Number of Oro-Medonte Residents living below the Low Income Cut Off This data supports the need for the development of a Fee Assistance Program to address the financial barriers impacting some residents from participating in community recreation programming. The program could benefit some of the 120 children, 290 Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 2 of 9 Page 89 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... adults, and 70 senior township residents who live below the Low-Income Measure Cut- off and provide them with opportunities to which they may otherwise never have had access to. Participation in recreation programs is shown to contribute to social and physical engagement, an increase in overall health and quality of life, and an increased a sense of belonging. Potential Directions Staff have conducted research benchmarking other municipalities and exploring various potential policy frameworks. Two potential directions are being presented for consideration. Option 1: In-House Fee Assistance An "In-House" Fee Assistance Program would provide a Township administered confidential fee assistance program to increase resident access to recreation programs. This could be facilitated in one of two ways: Model A: Municipal Subsidy for Township Programs The Township would offer a number pre-determined "free" registrations to qualifying residents. Municipal recreation programs operate at a cost recovery/break-even model. To accommodate this new subsidy, the minimum registration number would be increased to offset costs. As part of the policy development, an eligibility criterion would be established using the Low-Income Measure Cut-off. This model would allow for participation in municipal recreation programs only, however, there is the potential to work with external sports agencies, like minor hockey, baseball, and soccer, to expand the program to other recreation experiences. Model B: Recreation Access Fund The Township could establish a recreation access fund, which would support participation through direct financial assistance. The fund could be created with an allocation through the municipal budget (with a specific allocation, for example, $5,000), or it could be created through initiatives, like donation or fundraising campaigns. Qualifying Oro-Medonte residents would receive a pre-determined financial allocation (for example $250 per person/per calendar year) to use towards recreation programs of their choice. Program options could be limited to Township recreational programs only, or it could also include access to external programs (for example: hockey, soccer, mountain biking, golf, skiing, horseback riding, etc.). This fund would also allow residents to access recreation activities that are outside of municipal boundaries, where infrastructure exists that further expands program options, like swimming lessons. Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 3 of 9 Page 90 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... In-House Fee Assistance Considerations An in-house recreation fee assistance program offers several advantages for individuals and families with limited income. These benefits are: - Increased access - Township residents would have equitable access to recreation opportunities/experiences. - Improved well being - Participation in recreation opportunities would directly impact their physical and mental well being. - Publicity for programs - Increased awareness and exposure of the municipal recreational opportunities. - Higher participation rates - Increased registration in municipal activities, and potentially, other external program providers. - Policy control - For registrations in municipal programs, staff could ensure funds are not removed/withdrawn to be used for other purposes. While there are several advantages to an in-house financial assistance program there are some drawbacks: - Limited funding — an in-house policy would be limited in the amount of financial support it can provide based on municipal budget allocations or fundraising efforts. - Confidentiality—the documents required for eligibility reveal personal information about the applicant. Though the information would remain confidential and destroyed properly, it can be discouraging to some. Furthermore, gathering these documents and reviewing them can be time-consuming and cumbersome. - Administrative burden - managing an in-house program would require staff time to complete clerical tasks such as processing the applications (approving and rejecting), managing records, and verifying eligibility. In addition, if the program were to be extended to external partners, there would be considerable coordination required. - Stigma — residents who are experiencing financial hardships may wish to keep this information private, which could decrease the likelihood of applying directly with the municipality. Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 4 of 9 Page 91 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... - Policy Control — While the Township would be able to control municipal recreation program registrations, should a participant withdraw from an external program, it would be difficult to recover those funds, and the person could then use that money towards things other than recreation. Option 2: Third-Party Funding Assistance Partnership The Township could partner with a third-party agency that would manage the fee assistance program on the municipality's behalf. A local agency called We Are the Villagers currently provides this service. They are a Canadian registered charity made up of volunteers whose objective is to provide financial assistance to low-income families wishing to participate in recreation, arts, and culture programs, while also providing mentorship and counselling to children. Current partners of We Are the Villagers include: the Town of Midland, Town of Penetanguishene, Townships of Tiny, Tay, and Springwater, as well as the City of Barrie and private recreation program providers. Funding for this option could be created with an allocation through the municipal budget (with a specific allocation, for example $5,000), or a donation or fundraising campaign could be created. Regardless of how the funds are raised, We Are the Villagers would manage their distribution, enforcing the same eligibility requirements mentioned above, and would also ensure that financial support be restricted only to those residents of the Township of Oro-Medonte. Third-Party Fee Assistance Considerations Having a third party handle and manage a fee assistance program has several advantages: - Policy control — there would be more control of the funds, and participants could only use it towards recreation activities, and not be re-allocated elsewhere. - Decreased administrative burden - We Are the Villagers would assume the responsibility of all administration and paperwork. This would allow municipal staff to focus on core recreation operations and not on the collection of applications, approvals, rejections, distribution of funds, collecting unused funds, etc. - Expertise and efficiency - We Are the Villagers already possess the knowledge and experience for an effective application process, verifying eligibility, processing applications efficiently, and distributing funds accordingly. Additionally, they have existing tools to appropriately collect and dispose of confidential documents. - Broader funding sources - external entities can tap into additional funding sources such as private foundations, corporate sponsorships, or donations. We Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 5 of 9 Page 92 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... Are the Villagers is experienced in successfully collaborating with these groups, strengthening the potential impact of the program. Further, these additional funding streams help to ensure long-term sustainability. Reduce stigma - some individuals may be more comfortable submitting their private/confidential documents and requesting aid from a third party rather than their local municipality. This neutrality can be helpful in maintaining public trust and avoiding any appearance of bias in the selection process. Program variety and reach - We Are the Villagers has existing relationships with community recreation organizations with well-established programs. This could streamline the fee assistance program and could enhance its effectiveness. Though there are many advantages to partnering with We Are the Villagers, there are also some potential disadvantages to consider: - Reliance on external funding - We are the Villagers relies on external funding sources which are critical to their long-term sustainability. Should funding sources decrease, the variety of recreational opportunities would also decline. - Loss of control - by outsourcing the program, control over day-to-day operations would be relinquished. This could make it more challenging to adjust or address specific concerns from residents. - Transparency concerns - residents might feel less connected to the program if it is managed by an outside entity. This could raise concerns about transparency and accountability. Proposed policy application structure Regardless of who administers the program and respective policy, eligibility requirements and the application process would be the same, whereby applicants would confidentially submit information such as: • Contact information of those seek support, including: — Names, address, birth dates — Proof of residency in the Township of Oro-Medonte • Proof of total household income: — Canadian Child Benefit Documents — Ontario Disability Support Program Documents — Ontario Works Documents — Tax Documents • The requested recreation program(s) of choice Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 6 of 9 Page 93 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... The eligibility criteria would be established using the Low-Income Measure cut-off, as per Statistics Canada (Table 2), which is common industry practice for programs such as this. Community size Family size 2021 1 person 21,548 2 persons 26,825 3 persons 32,978 Population under 30,000 4 persons 40,041 5 persons 45,413 6 persons 51,219 7 persons or more 57,024 Table 2— Low Income Measure Cut-off Limits, before tax Administration would be provided to review each submission to ensure that applicants meet the necessary eligibility requirements. Once approved, the allocated funds would be administered towards the applicants' program(s) of choice, up to the maximum allocation per year. Proposed Financial Structure A financial allocation is required to support a fee assistance program. It is being recommended that Council make provisions for an annual contribution during the regular budget deliberation process. To begin, staff are recommending an allocation of $5,000, which could then be divided into twenty subsidies of$250 per person. (The amount of these individual allocations can be adjusted, should Council choose.) Given the 2024 budget has been ratified, staff are recommending that the establishment of the fee assistance program be deferred to the 2025-2026 budget process. Additional funds could supplement the budget allocation, by way of donation or sponsorship initiatives which could further expand the program's reach. Eligible applicants could only apply once per year and any unused amounts would be returned to the fund for redistribution. Financial/Legal Implications/ Risk Management Both options would come with financial implications. This would be a new program and an increase to the current service level. Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 7 of 9 Page 94 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... A program of this nature requires specific parameters to be established to ensure its success. First, defining clear and fair income-based eligibility criteria will help ensure program resources are directed toward those who need them most. Second, establishing a reliable and secure verification process for income information will help minimize the risk of fraudulent applications. Third, data collected during the application process (income information, personal details) must comply with data privacy regulations. Additionally, there needs to be clear guidelines and expectations for participants to prevent misuse of the assistance program. And finally, a system for monitoring program effectiveness and participant satisfaction must be developed. This will help identify areas for improvement and ensure the program is meeting its goals. These results of the program's effectiveness will be shared with Council during budget deliberations so that the following year's allocation can be suitably matched to the demonstrated need. Recommended Action After benchmarking other fee assistance policies and reviewing the success of We Are the Villagers in managing other municipalities' fee assistance programs, staff are recommending that Council consider Option 2 for the management and implementation of its own Township supported fee assistance program for Oro-Medonte residents. The allocation of funds will be deferred until the 2025-26 budget deliberations. In the interim, a formal fee assistance policy will be created, outlining specific program parameters to guide the successful application of the program and the partnership agreement with We Are the Villagers. Policies/Legislation Affordable Access to Recreation for Ontarians Policy Framework Corporate Strategic Priorities Community Engagement Community Safety Consultations Director, Operations and Community Services We Are the Villagers Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 8 of 9 Page 95 of 237 11 .e) OCS2024-20, Jodi Grubb, Supervisor, Community Recreation & Special... Conclusion Given the current economy, many residents are facing notable financial constraints and barriers in all areas, but especially in their ability to afford and participate in recreational pursuits. Basic needs like food and transportation take priority over recreation. Yet, these programs play a vital role in fostering positive mental, physical, and social well- being, ultimately creating healthier, happier, and more stable residents. A fee- assistance program and supporting policy would unlock these benefits for a wider segment of the community. This program will help bridge the gap and ensure that residents that fall within the Low Income Cut Off would have the opportunity to participate in recreation, regardless of their financial situation. These recreation opportunities will help improve the mental, physical, social and emotional well-being of our residents. Respectfully submitted, Jodi Grubb, Supervisor, Community Recreation & Special Events June 21, 2024 Approvals: Date of Approval Roz Llewellyn, Manager Community Services June 28, 2024 Nelly Morrow, Director of Finance / Chief Financial Officer July 4, 2024 Shawn Binns, CAO/Director of Operations and Community Services July 2, 2024 Operations and Community Services July 17, 2024 Report No. OCS 2024 - 20 Page 9 of 9 Page 96 of 237 11 J) OCS2024-21 , Mark Prutchick, Technologist Supervisor, Operations; K... -..r- " _76 Tc hip of Staff Report Proud Heritage, Exciting Future To: Council From: Mark Prutchick, C.E.T., CRS Technologist Supervisor— Operations Karla Musso-Garcia, C.E.T., CRS-I, Manager, Operations Meeting Date: July 17, 2024 Report No: OCS-2024-21 Subject: Delegated Authority Fleet By-Law Type: Requires Action X or For Information Only Motion No. Recommendation It is recommended that: 1. Report No. OCS - 2024-21 be received; and 2. That Council Enact By-Law 2024-066 - Delegated Authority Fleet By-Law attached to this report as Appendix A; Background The 2023-2024 Budget consisted, in part, of the support of Council to implement an elevated focus on the Management of the Township's Fleet Operations, which currently consists of a combination of 120 fleet vehicle and equipment units, excluding the fire units. On May 22, 2024, Council adopted Report No. OCS2024-17 Fleet Management Strategy Final Report included the results/data from a comprehensive fleet review conducted by Deloitte and Fleet Challenge Canada. By-law 2007-141 establishes a Delegation of Powers and Duties Policy for the Township of Oro-Medonte. This policy allows the Council to delegate tasks and responsibilities and define the limitations within the staff, allowing them to function more efficiently and manage the Township's assets more efficiently. Operations and Community Services July 17, 2024 Report No. OCS-2024-21 Page 1 of 3 Page 97 of 237 11 J) OCS2024-21 , Mark Prutchick, Technologist Supervisor, Operations; K... The approved 2023/2024 Budget and Fleet Management Strategy has solidified the direction to establish the Fleet Division to manage corporate fleet operations (excluding Fire and Emergency Services). The establishment of the Fleet Division has generated a focus on process improvements. In reviewing processes, the Township does not have a current delegated authority for the Operations Division or the Fire Department to sign off on operational documents. The current processes require the day-to-day operations of the fleet supervisor and the operations manager to be signed by the director of Operational and Community Services. For the fire fleet, the fire chief must sign the documents required for day-to-day operations. Some of the obstacles that the Fleet Supervisor and Operations Manager are confronted with are the signing of documents administered by the Ministry of Transportation (MTO) related to things such as, but not limited to, license plate renewals, ownerships registrations, vehicle disposals, Insurance correspondence, Annual CVOR reporting, DRIVE ON (previously MVIS) including e-testing, safeties, etc. The required signatures are a legal requirement of the Township and can sometimes be a time-sensitive issue. As the Ministry of Transportation modernizes processes, staff are required to provide delegated authority documents for the Corporation to allow the positions to access the Township information. The MTO has been modernizing their processes by implementing digital services, leading to an even more efficient process. Analysis Delegating signing authorities to the Director of Operations and Community Services, Operations Manager, Fleet Supervisor, Fire Chief and delegate positions via by-law will grant the ability the positions to be the signing authority for the operating processes for the Township Fleet. The signing authority limits are defined in the by-law identified in Schedule A— Operational Fleet and Schedule B —for Fire Department Fleet the draft by-law 2024- 066. This acknowledgment would allow the Township to act and respond to any correspondence by these governing agencies in a more timely, efficient, and lawful manner. The delegation authority does not supersede other Township policies or procedures and does not restrict or reduce any authority delegated to any officer or employee by any other by-law, statute, regulation, or as otherwise provided at law. Policies/Legislation • By-Law No. 2007-141 POL ADM-09 Delegation of Powers and Duties • Municipal Act, 2001, S23.2, Ch, 25, as amended Operations and Community Services July 17, 2024 Report No. OCS-2024-21 Page 2 of 3 Page 98 of 237 11 J) OCS2024-21 , Mark Prutchick, Technologist Supervisor, Operations; K... Corporate Strategic Goals • Strengthen Operational Capacity Consultations • Manager, Operations • Supervisor Fleet, Operations • Director, Operations and Community Services • Fire Chief • Chief Financial Officer/Treasurer Attachments Attachment No. 1 —Draft By-law 2024-066 Delegate Authority Conclusion A Delegated Authority Fleet By-Law will enable the Fleet Division and the Fire Department to operate more efficiently and timely by signing operational equipment and staff documents. This recommendation will allow the Director of Operations and Community Services, the Operations Manager and the Fleet Supervisor, Fire Chief or delegates to execute the signing of these documents. It will significantly reduce the time required for other signing officers of the Township, i.e. the Director of Operations and Community Services or the CAO. Respectfully submitted, Mark Prutchick, C.E.T., CRS Technologist Supervisor, Operations Karla Musso-Garcia, C.E.T., CRS-I Manager - Operations Approvals: Date: Ralph Dominelli — Fire Chief June 8, 2024 Shawn Binns, CAO June 10, 2024 Operations and Community Services July 17, 2024 Report No. OCS-2024-21 Page 3 of 3 Page 99 of 237 11 J) OCS2024-21, Mark Prutchick, Technologist Supervisor, Operations; K... The Corporation of The Township of Oro-Medonte By-Law No. 2024-066 A By-law to Delegate Authority—Fleet Division Whereas Section 2 of the Municipal Act, 2001, S.O. 2001, Ch. 25, as amended, indicates that the purpose of a municipality is to be a responsible and accountable government with respect to matters within its jurisdiction, and each municipality is given powers and duties under the Municipal Act, 2001, and many other Acts for the purpose of providing good government with respect to those matters; And Whereas Section 23.1 of the Municipal Act, 2001, S.O. 2001, ch. 25, as amended, authorizes a municipality to delegate its powers and duties; And Whereas it is deemed expedient to delegate authority from Council to the officers and employees of the municipality for the purpose of providing responsible, accountable, good, and efficient government; And Whereas Oro-Medonte Policy By-Law 2007-141 POL-ADM-09 establishes a Delegation of Powers and Duties Policy for the Township of Oro-Medonte. Now Therefore the Council of The Township of Oro-Medonte hereby enacts as follows: 1. Authority is delegated to specified positions and the employees in to act, subject to limits and restrictions, as described in Schedule"A"—Fleet Division attached hereto. Schedule "A"- Fleet Division hereby forms part of this By-Law. 2. Authority is delegated to specified positions and the employees in to act, subject to limits and restrictions, as described in Schedule"B"—Fire and Emergency Services Department attached hereto. Schedule"B"—Fire and Emergency Services Department hereby forms part of this By-Law. 3. Any delegated authority is granted only to the officer or employee holding the corresponding position listed under the "Delegation"column in Schedule"A"and Schedule "B"and includes any officer or employee holding the corresponding position on a permanent, temporary, or acting basis. In addition, the delegation is also granted to the corresponding officer or employee's supervisor and each supervisor above that position in the corporate structure, up to and including the Chief Administrative Officer. 4. Where any delegation of authority to any officer, employee, or their supervisor is not permissible by law, such as in the instance where a professional qualification, accreditation, or license is required to exercise the authority, then the delegation is deemed not granted to that officer or employee or their supervisor but does not affect the delegation of any other officer or employee or their supervisor. 5. Officers and employees with delegated authority under this By-law shall exercise their authority responsibly and shall be accountable and responsible for their actions and decisions. 6. Where identified in the schedules, the department head may, by written memorandum to the Chief Administrative Officer("CAO"), delegate all or any part of its authority under this by-law to a position ("Subdelegate"). Such memorandum shall specify the scope of the delegation and the identity of the Subdelegate. The delegation shall be effective upon receipt of the memorandum by the CAO. Page 100 of 237 11 J) OCS2024-21, Mark Prutchick, Technologist Supervisor, Operations; K... 7. If any of the delegations included herein are inconsistent with the Powers and Duties of Council, including directions issued by the Mayor, those delegations shall be read down so as to not conflict with Council and their directions. 8. If an officer or employee has a conflict of interest related to a delegated authority in this By-law, then the officer or employee must not exercise their delegated authority and must forthwith report the conflict of interest to their supervisor. 9. This By-Law does not diminish, restrict, or reduce any authority delegated to any officer or employee by any other By-law, statute, regulation, or as otherwise provided at law. 10. This By-law shall take effect on the final passing thereof. By-Law Read a First,Second and Third time,and Passed this 17th day of July,2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 101 of 237 11 J) OCS2024-21, Mark Prutchick, Technologist Supervisor, Operations; K... Schedule"A"- Fleet Division to By-law No. 2024-066 for The Corporation of the Township of Oro-Medonte A. Department OCS: Fleet Division (Operational Equipment/Staff Only) Description and Limitations Delegation 1 Ministry of Transportation Ontario Manager of Operations and Community (MTO)documents-signing Services (OCS), Supervisor of Fleet or authority of vehicle licenses, delegate, or Chief Financial Officer or ownerships, registrations, and delegate. address changes. 2 (MTO)Submissions and signing-off Manager of Operations and Community on vehicle safety certificates along Services (OCS), and/or Supervisor of with the certified mechanic are Fleet. required. 3 Commercial Vehicle Operator's Manager of Operations and Community Registration (CVOR): Signing Services (OCS), and/or Supervisor of authority for related documents, Fleet. annual submissions, and reports and answering specific related questions. 4 Drive On (formerly MVIS)signing to Manager of Operations and Community authorize new program initialization. Services (OCS), and/or Supervisor of Will include vehicle safety Fleet. certificates, e-testing, registration of certified technicians and other approvals associated within this program. 5 Disposal of Fleet Assets—signing Director, Operations and Community authority for fleet-related disposals. Services or delegate; or Chief Financial Eg Biddin o auctions etc. Officer or delegate. Page 102 of 237 11 J) OCS2024-21, Mark Prutchick, Technologist Supervisor, Operations; K... Schedule "B"— Fire and Emergency Services to By-law No. 2024-066 for The Corporation of the Township of Oro-Medonte B. Department Fire and Emergency Services: Fire Fleet, Equipment and Apparatus Description and Limitations Delegation 1 Ministry of Transportation Ontario Fire Chief or delegate;or Chief Financial (MTO)documents-signing Officer or delegate. authority of vehicle licenses, ownerships, registrations, and address changes. 2 Disposal of Fleet Assets—signing Fire Chief or delegate;or Chief Financial authority for fleet-related disposals. Officer or delegate. Eg Biddin o, auctions etc. Page 103 of 237 11 .g) OCS2024-22, Justin Metras, Manager, Infrastructure and Capital Pro... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Justin Metras — Manager, Infrastructure and Capital Projects Meeting Date: July 171", 2024 Report No: OCS2024-22 Subject: Award of Tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets Type: Requires Action _x_ or For Information Only Motion No. Recommendation It is recommended that: 1. Report No. OCS2024 - 22 be received and adopted; 2. That Tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets be awarded to KJ Excavating Inc. in the amount of$487,298.20 plus HST; 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. Background The Line 2 Drainage Outlet Improvement project consists of the implementation of the recommendations emanating from the area drainage review previously undertaken. This scope of work will include the upsizing of road crossing culverts and the enlarging and armouring of the existing outlet channel. Another component of the overall project is the upsizing of the driveway culverts to appropriate size capacity on Line 2 South from Ridge Road to Bay Street. This aspect of the work will be undertaken by Township staff and the associated costs will be allocated to the overall Line 2 Drainage Outlet Improvement project budget. Operations and Community Services July 17, 2024 Report No. OCS2024-22 Page 1 of 4 Page 104 of 237 11 .g) OCS2024-22, Justin Metras, Manager, Infrastructure and Capital Pro... The 167 Shoreline Drive Outlet Improvement also consists of the implementation of the recommendations of the area drainage review previously undertaken. This work will include the upsizing of road cross culverts and the outlet pipe to the lake. This is one of two area outlets being constructed, the second is scheduled for 2025 following the Municipal Class Environmental Assessment and acquisition of land process. An advertisement for Tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets was posted on the Township website and advertised on the Biddingo (Government Contract Portal) website. The Tenders were received on Thursday, June 27,2024 at 2:00 p.m. Five (5) tender packages were received prior to the tender closing. No additional tenders were received after the advertised closing date and time. Analysis The results of the tender "OCS RFT24-008 008 Line 2 South and 167 Shoreline Drive Drainage Outlets"ranged from $487,298.20 to $819,209.32 all of which includes a $50,000.00 contingency allocation. The top five are as follows: KJ Excavating Dufferin Leading Edge Duivenvoorden Ratcliff Inc. Construction Haulage Excavating $ 487,298.20 $650,818.00 $699,225.50 795,149.00 $819,209.32 All 5 (5) submissions met the mandatory tender requirements. Staff and the project consultant, Tatham Engineering has undertaken a review of the submissions and verified the submission and references and are recommending that tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets be awarded to KJ Excavating Inc. A communication plan has been established for the project and will contain the following elements: a) Detailed communications to residents who will be impacted by the work (construction notices); b) Report back to Council in monthly project reporting. Operations and Community Services July 17, 2024 Report No. OCS2024-22 Page 2 of 4 Page 105 of 237 11 .g) OCS2024-22, Justin Metras, Manager, Infrastructure and Capital Pro... Financial NAME OF BIDDER Line 2 South 167 Shoreline Drive KJ Excavating Inc. (Contract Amount) $243,753.20 $193,545.00 Contingency allocations carried in Township budget) $25,000.00 $25,000.00 HST (1.76) non- recoverable $4730.06 $3846.39 $273,483.26 $222,391.39 Geotechnical (carried in $10,000 $10,000.00 Township budget) Utility relocates (carried in $10,000 $10,000.00 Township budget) TOTAL BUDGET $293,483.26 $242,391.39 $535,874.65 The combined approved 2024 capital budget allocation for these two projects is $1,069,379.00. The market pricing has come in under the project budget however, there are still requirements for the operational work and driveway culverts which will be capitalized. It is anticipated that these projects will be able to be completed within the approved budget allocation. Policies/Legislation • Purchasing and Tendering Procedures Corporate Strategic Goals • Community Safety • Well Planned Development Consultations • Director, Operations and Community Services • Director, Finance / CFO Operations and Community Services July 17, 2024 Report No. OCS2024-22 Page 3 of 4 Page 106 of 237 11 .g) OCS2024-22, Justin Metras, Manager, Infrastructure and Capital Pro... Conclusion The results of tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets reflects competitive market pricing which has come in under the approved 2024 capital budget allocations. It is recommended tender OCS RFT24-008 Line 2 South and 167 Shoreline Drive Drainage Outlets be awarded to KJ Excavating Inc. Respectfully submitted, Justin Metras C.E.T. CRS-S Manager, Infrastructure and Capital Projects Approvals: Date of Approval Shawn Binns, CAO, Director, Operations and Community Services July 8, 2024 Nelly Morrow, Director, Finance / CFO July 4, 2024 Operations and Community Services July 17, 2024 Report No. OCS2024-22 Page 4 of 4 Page 107 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... WON(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Karla Musso-Garcia, C.E.T. CRS-I. Manager Operations Meeting Date: July 17, 2024 Report No.: OCS2024-24 Subject: Fleet Management Strategy Phase 1 - Implementation Type: Requires Action Motion No.: Recommendation 1. Report No. OCS2024-24 be received and adopted. 2. That staff be authorized to proceed with the hiring of a new Equipment and Fleet Technician and a Fleet Services Assistant (Oil, Lube and Porter). 3. And that staff evaluate and incorporate prioritized phase 2 recommendations in the 2025/2026 business plan. Background As part of the 2023-2024 Budget, Council supported an elevated focus on management of the Township's Fleet, which included development of a Fleet Management Strategy. The strategy was recently completed by Deloitte Canada. The Fleet Management Strategy identifies various recommendations for improvement of the Township's fleet operations. Recommendations include the following categories, accompanied by priorities and implementation timeframes: 1. Asset Management and Specifications 2. Financial 3. Information Technology 4. Human Resources 5. Garage Operations, Yard, and Facilities 6. Preventative Maintenance 7. Fuel Management 8. Safety, Compliance, and Training Operations and Community Services July 17, 2024 Report No. OCS2024-19 Page 1 of 8 Page 108 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... 9. Environment 10.Policies and Procedures As outlined in the Fleet Management Strategy, fleet operations (excluding fleet pertaining to Fire & Emergency Services) are recommended to be centralized. Fleet centralization will ensure operational practices are standardized and utilized throughout all of the Township's fleet. Analysis The Fleet Management Strategy identifies key recommendations. It is important to note that some of the recommendations are already in progress. Taking into consideration a centralized fleet operations model, this report focuses on top priority recommendations. The report also addresses necessary adjustments to current implementation processes, and identifies next steps for implementing best management practices and continuous improvement. The following outlines recommendations for the purpose of enhancing fleet operations: 1. Centralization of fleet division: The Township's fleet operational management should be centralized with the exception of Fire and Emergency Services. Centralization will be undertaken over the next six months, with full implementation in 2025. A Delegated Authority By-Law is being proposed to formalize signing authority for the Operations Manager and Fleet Supervisor, for the purpose of enabling sign off on fleet-related documents. The By-law also formalizes the Fire Chief's signing authority for Fire & Emergency Services fleet. Formalization includes new digital approval processes including Commercial Vehicle Operator's Registration (CVOR), Drive-ON (previously MVIS), GovDeals, and license renewals. This proposal will be implemented immediately following Council's consideration of Report OCS 2024-024. As the Division is being established, several policies/processes require development and/or updating including: i. Delegated Signing Authority — Fleet ii. Fleet Technician Qualifications Matrix iii. Operator Inspection Policy (to be updated) iv. Preventative Maintenance Program and Repair Prioritization Policy V. Fleet Replacement Policy (reflecting recommended Iifecycle/replacement guidance in the strategy) vi. Township Equipment Utilization Policy (to be updated) Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 2 of 8 Page 109 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... vii. Vehicle/Equipment Identification and Standardization Policy viii. Parts and Consumable Tracking Procedures ix. Fuel Management Policy and Procedures X. Parts and Materials Disposals Policy A. Vehicle and Equipment Disposal Policy xii. Safety and Condition Inspections Policy xiii. Equipment Monitoring — use of Automatic Vehicle Location (AVL) policy (to be updated) xiv. Defect Reporting Procedure These policies will be provided to Council for approval as they are developed/updated, and procedures will be operationalized as the Fleet Division evolves. 2. Fleet Management Information System (FMIS) Integration: Implementing a FMIS shared by the Operations and Fire Department to streamline fleet operations, improve data management, and support data-driven decision-making (Phase 1 preparation for Phase 2 Implementation). a. The current Enterprise Resource Planning software (ERP) implementation includes centralization of the fleet operations general ledger (GL), by implementing a financial structure for the fleet division. A consistent asset categorization will be established for all departmental fleet assets. This will allow for better managerial visibility and reporting, as well as future exporting to a Fleet Management Information System (FMIS) and Asset Management software. b. The Operations and Community Service Department has implemented a fleet identification system for asset identification. The labelling structure will be re-evaluated to consolidate all department assets for centralization. c. Current operational practices including hours of service, circle check, Commercial Vehicle Operator's Registration (CVOR) compliance, maintenance management, general compliance, and preventative maintenance tracking will be streamlined using a FMIS. Staff will assess fleet management software that fulfills the functionalities outlined in the Fleet Management Strategy, which align with the Asset Management Plan and IT System Architecture Strategy currently under review. Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 3 of 8 Page 110 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... 3. Preventative Maintenance: Implement a comprehensive preventive maintenance program in compliance with industry standards and regulations to ensure the reliability, operational readiness, and longevity of the fleet. The Operations Division has current fleet maintenance practices; however, the expansion and formalization of the practices will be formalized via a Preventative Maintenance Program and Repair Prioritization Policy. a. The Fleet Management Strategy has also informed the recently completed 2024 Asset Management Plan. Amendments will be made to the Township's financial and business plans to reflect the recommended adjustments to budgeting fleet operations, and revisions to fleet replacement cycle timeframes. b. The Operations Division has been proactively implementing the Ministry of Transportation Ontario's (MTO) Drive-on program, which replaced the Motor Vehicle Inspection Stations (MVIS) safety management system. The new program utilizes PARSONS safety tools to inspect and report on vehicle conditions for annual safety requirements. Implementation of the system is already underway, and staff will review possible integration for management of preventative maintenance programs. 4. Fuel Management: Implement a robust fuel tracking system to monitor fuel consumption patterns and streamline fuel management practices accurately. a. In 2022, The Township's Operations Division began the conversion of the Township's on-site fuel management system with implementation of new diesel and dyed diesel pumps at each of the Township's public works yards. The Township implemented a digital fuel management system (WinFuel), and also partnered with the County of Simcoe for the procurement of fuel supply. This year, the software was updated to a cloud-based system and calibrated for expandable use (Phase 1). b. Fire & Emergency Services and Operations staff will investigate expansion of the fuel management system for use at Fire & Emergency Services facilities. Consumable liquid dispensing management will also be reviewed and considered. The Operations and Fire & Emergency Services divisions will work together to prepare a report for Council's consideration following a needs assessment and work plan (Phase 2). c. Consideration of unleaded gasoline dispensing at facilities will require a robust site evaluation which does not fall within priority 1- 2 timelines. However, this process will be flagged for any future facility expansions and builds (i.e. future phasing). Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 4 of 8 Page 111 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... d. A review of the Township's unleaded fuel accounts and processes will be undertaken in 2025. 5. Fuel Efficiency Programs: Implement comprehensive fuel efficiency programs, including driver training, regular maintenance checks, and the integration of fuel- efficient technologies, to achieve cost savings and reduce carbon emissions. a. The Operations division currently specifies anti-idling devices on Township vehicles. However, centralization of the Township's fleet will require the addition of this requirement for new vehicle purchases. b. Reports from the fuel management system will be utilized operationally for a key performance indicator (KPI) of diesel utilization. c. Current training plans for vehicle utilization do not focus on fuel management for all staff. The Fleet Supervisor has implemented safe winter driving training for seasonal staff for winter operations — training includes fuel waste initiated through acceleration practices. This training will be identified in the current training matrix utilized by the Operations division. Additionally, a focused fleet user training matrix will be developed and incorporated into training plans (Phase 2). 6. Fleet Division Staffing Plan a. As introduced in the 2023/2024 budget and recommended in the Fleet Management Strategy the addition of one (1) new Fleet & Heavy Equipment Technician and one (1) Fleet Services Assistant is recommended for Council's approval. The Fleet & Heavy Equipment Technician will assist certified technicians with oil and lube work, porting vehicles and equipment, and minor work which does not require a technician certification. These positions will be funded from existing maintenance and repair budgets for the remainder of 2024, and offset by efficiencies associated with insourcing, and reduced need of outsourcing. b. Additional staffing recommendations will be provided for consideration through business plans, and emerging accommodation plans. c. The Township currently partners with local School Boards to utilize high school Co-Op students for apprentices. Expanding this practice to implement the use of apprentices in Red Seal programs following a model of the Township's current Fleet and Equipment Technician working with apprentices in a lead position is being reviewed. Following further review, a report will be provided to Council for consideration through a component of future business planning. Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 5 of 8 Page 112 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... d. The 2024 capital business plan included procurement of a small/medium hoist at a cost of $48,000, which is complete. Two additional projects outlined in the capital business plan pending completion of the Fleet Management Strategy include procurement of a heavy equipment hoist with an approximate cost of$100,000, and procurement of a vehicle for the Fleet Mechanic position with an approximate cost of $115,000. Establishment of the Equipment Technician and Fleet Services Assistant will enable staff to proceed with approved capital projects which are identified in the approved 2024 capital projects. 7. Implementing Fleet Live Tracking Technology: a. The Township currently has a passive Automatic Vehicle Locating (AVL) system linked through the County of Simcoe for snow plow units by use of spreader controllers. This system will be phased out by the County of Simcoe in 2025. Taking this into consideration, implementation of the live AVL system independent of the County of Simcoe is currently underway. New snow plows ordered in 2023 with delivery scheduled for 2024 are outfitted with live AVL. Live AVL for vehicle location, as well as spreader information, will allow the Township to have linked live vehicle data beyond location-only information. AVL will provide live fleet information greatly assisting fleet management practices including: odometer readings, code readings, and recording of live road information inclusive of road temperature for claims management. The use of this technology will allow the Township to move toward providing public-facing information such as "where's my plow" applications shared with the public. b. Staff are evaluating the switch to fleet-wide live AVL for classification beyond snow plow units, and will bring forward a work plan for Council's consideration forming part of the 2025/2026 business planning process. However, when possible, staff will replace passive systems with live AVL systems where breakdowns or repairs to the systems are required. AVL system replacements will be evaluated on a division and class basis. 8. Developing a Green Fleet Plan: a. The Township's Environmental Services division is currently undertaking a Climate Action Plan through the Federation of Canadian Municipalities Partners for Climate Protection Program (PCP). A component of this review is considering fleet and facility management. b. Development of a green fleet initiative will be a longer-term process, and a cornerstone for the development of the policies identified above. Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 6 of 8 Page 113 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... c. The Fleet Management Strategy identified the need to strategize regarding electrification of the fleet. Electrification requirements require detailed considerations for facility and network capability, electric vehicle training, accreditation for fleet maintenance mechanics, and space planning considerations for future capital investment. Staff are taking a proactive approach by including servicing considerations into new facility design/construction for the purpose of supporting future EV transition. This will be a key consideration of future service and accommodation planning. Financial / Legal Implications / Risk Management The Fleet Management Strategy has outlined a comprehensive approach to effectively manage and optimize the Township's fleet assets investment. Recommendations provided aim to maximize return on investment, capitalize on technology and human capital, mitigate the environmental impact of fleet and operations, as well as enhance service and management through the refinement of management systems. The action items identified in Phase 1 have immediate financial implications and are recommended for priority implementation. These include; 1. The addition of 1 (one) Fleet and Heavy Equipment Technician and a Fleet Services Assistant (Oil/Lube Technician and Porter), including associated tools. Cost associated with implementing these positions for the remainder of 2024 is $95,000, and will be funded through existing fleet maintenance and repair allocations for 2024. 2. Allocation for the heavy equipment hoist of $100,000, and a vehcile for the Fleet Mechanic at a cost of $115,000 forms a component of the 2024 capital budget. Procurement of these items will be underatken following Council's direction and brought back before Council following procurement. Implementation of the recommendations from the Fleet Management Strategy will ensure the Township has clear standardized programs for all fleet users, increase operational efficiency and effectiveness, enable improved fleet compliance,and reduced risk associated with fleet operations. Corporate Strategic Goals Strengthen Operational Capacity Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 7 of 8 Page 114 of 237 11 .h) OCS2024-24, Karla Musso-Garcia, Manager, Operations re: Fleet Mana... Consultations Chief Financial Officer/ Treasurer CAO/ Director of Operations and Community Services Fleet Supervisor Fire Chief Township Fleet Users Conclusion The Fleet Management Strategy completed by Deloitte Canada presents a comprehensive review of the Township's fleet management. The strategy offers a range of recommendations aimed at optimizing return on investment, leveraging technology and human resources, mitigating environmental impact from fleet and the Operations division, and improves service and management through the enhancement of fleet management systems. Implementation of Phase 1 recommendations is poised to establish the requisite processes and foundation to further strengthen operational management, business planning, asset management, and future policy direction. Respectfully submitted, Karla Musso-Garcia, C.E.T , CRS-1 Manager, Operations Approvals: Date: Shawn Binns, CAO July 11, 2024 Operations and Community Services July 17, 2024 Report No. OCS-2024-24 Page 8 of 8 Page 115 of 237 11 .i) CS2024-012, Yvonne Aubichon, Clerk and Justin Metras, Manager, Inf... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk and Justin Metras, Manager, Infrastructure and Capital Projects Meeting Date: July 17, 2024 Report No.: CS2024-012 Subject: Acquisition of Land Part 7, 51 R-13204 (Rowanwood) Type: Requires Action Motion No.: Recommendation 1. That Report No. CS2024-12, Yvonne Aubichon, Clerk and Justin Metras, re: Land Acquisition for Municipal Purposes be received and adopted; 2. That Council approve the acquisition of Lands identified as Part 7 North and Part 7 South, Plan 51 R-13204; 3. That staff proceed as directed with the acquisition of said lands; and 4. That the Mayor and Clerk be authorized to execute the necessary documents pertaining to this acquisition. Background On May 30, 2024 following discussions with Township staff, a request was received from Mr. Jamie Ross, Director of Rowanwood Conserver Society Co-operative Inc. As Mr. Ross outlined in his application letter, the section of property identified as Part 7 on Plan 51R- 13204 was an agricultural lane from the E 1/2 Lot 2 Con 7 to the W 1/2 Lot 3 Con 7, so W 1/2 Lot 3 and E 1/2 Lot 2 were connected by what is now identified as Part 7, 51 R-13204 and are currently owned by Rowanwood. In the 1970's, Lot 3 was severed off and sold, leaving Part 7 "landlocked" on the E 1/2 Lot 2. When the housing development in the W 1/2 Lot 2 was being considered, it was realized that a road was needed to connect with the existing subdivisions, so a 66' strip was expropriated Corporate Services July 17, 2024 Report No. CS2024-012 Page 1 of 3 Page 116 of 237 11 .i) CS2024-012, Yvonne Aubichon, Clerk and Justin Metras, Manager, Inf... through the middle of Part 7, becoming Ruby Ridge Road. This left Rowanwood as the owners of Part 7 North (Green) and Part 7 South (Blue) off Ruby Ridge Road. Analysis Since Oro-Medonte currently owns buffer strips on each side of Part 7, the applicant (Rowanwood) requested that ownership of Part 7 South be transferred to Oro-Medonte, for the following reasons: • Part 7 South is not connected to other Rowanwood lands; • Part 7 south is too small to sell as a separate parcel; and • Local residents have developed a walking trail from behind the homes on Sugarbush Crescent. (Block 102) which leads across Rowanwood lands to Ruby Ridge Road; making Part 7 South a liability for Rowanwood. • The proposed acquired lands are immediately adjacent to Township lands that have an unofficial trail system on them. • These additional lands would complement that system, should the Township ever decide to upgrade the trail and make it part of the Township's official trail network. Transferring ownership of Part 7 South to the Township would create a property boundary line at the old dividing line between E 1/2 Lot 2 and W 1/2 Lot 2. Rowanwood could then fence the new corner boundary restricting public access and reducing their liability. The public would then continue north along the fence line on public land. Operations staff determined that it would be more beneficial for the Township to also acquire Part 7 North and so the owner agreed to also permit the Township to take ownership of Part 7 North. Therefore, staff are now seeking Council approval with respect to acquisition of both Part 7 North (Green) and Part 7 South (Blue), Plan 51 R- 13204 and identified respectively as such in Appendix C - coloured map. Financial/Legal Implications/ Risk Management Rowanwood has paid the application fee and is not requesting payment for the land. Given that Rowanwood has requested that the Township acquire Part 7 South and the Township will be benefiting from the acquisition of both Part 7, North and South, the Township will share legal, survey and all costs associated with the transfer of these lands. Policies/Legislation None Corporate Strategic Priorities Community Safety Well Planned Development Corporate Services July 17, 2024 Report No. CS2024-012 Page 2 of 3 Page 117 of 237 11 .i) CS2024-012, Yvonne Aubichon, Clerk and Justin Metras, Manager, Inf... Consultations None Attachments Appendix A— Application (Provided under separate cover) Appendix B — Plan 51 R-13204 Appendix C — Plan 51 M-1246 Appendix D — Plan 51 M-1246 (coloured) Conclusion Rowanwood (the applicant) requested that ownership of Part 7 South be transferred to the Township due to Part 7 being separate from other Rowanwood lands, parcel size being to small to sell and liability risk from public use of private lands. The Township would only consider acquisition of both Part 7 South with Part 7 North which exists on both sides of Ruby Ridge Road. The applicant agreed to the Township's proposal of transferring both Part 7 portions. Therefore, the acquisition of both Part 7 North and Part 7 South are being presented for Council's consideration. Respectfully submitted, Yvonne Aubichon, Clerk; and July 3, 2024 Justin Metras, Manager, Infrastructure and Capital Projects Approvals: Date of Approval Donna Hewitt, Director Corporate Services July 5, 2024 Shawn Binns, CAO July 8, 2024 Corporate Services July 17, 2024 Report No. CS2024-012 Page 3 of 3 Page 118 of 237 IJ �o ti m 33NVMOIIV avow $ �\\c.;��aIJII o �i 3;-,. O(n - e x, 3 \ R E F Qm LLI W e< � M . > 4, as ... .. e a f g o-i woN z�w�o t=n� S sy s�a t•`S4°j �'D'P�?'f'�6°� a 'po sa (�\�I3 sg �L V o¢ u'fIo�A Mao - .�° gw .. ° /6€ a 39 o = o �J J > � F�O�iO. a ct IL -Z, a 'a a z WQSO� g \a> `o ga fJa gW "� g$e � d€ RI �dW O a W el ¢a . g� LLJlmwa•a] 9 Nu_ .aO 2 10 � � a % r wW� g O - - - 3I h t a h'Cl 1 S S,a. 0 Al 0 B ONV L SNOISS30NOJ N33M —.. 3ONVMOIItl, � OtlOH - — — ffi axitwn`a`.ir°. QQ � 000=V3MV a 4¢ e o 9 g8 JdVd 9Q 6 A : If oe° e � `. Nv Cv m LU 3.1 vo b» h ya e F % IJv, i i,cei io A t''AAOHd a A --------------------- nub (any 1J, yli wily ilts n KAY ;j I J 05- .00. 1j, 61 R, sR Y M V a wm Is ism. 4 MA ------------------ ------ Ole.;0,J-1, 7;ill fl,,U,�1�211".."I'VIIH-0 ----------- ----—-------------------------------- ----------------- -------------------------- 1_4 mill ,m n�x_ au,S6XI0l9L �.n�. �-�1, .e.d �.�� u� . w, ............... A e di D 11 .i) CS2024-012, Yvonne u ic�ion, Clerk and Justin Metras, Manager, Inf... ------------- a w x O O / U O E R Ruby Ridge Ruby Ridge Owners Rowanwood li a rrslrilr n( Davenport Oro-Medonte I'r„ud Ilrrir�it��, li.�ririu�� 1 urn, Rocosoco \ 0 loom Rowanwood Conserver Society Page 121 of 237 12.a) CS2024-013, Yvonne Aubichon, Clerk re: Integrity Commissioner Conf... WON_ Township of Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk Meeting Date: July 17, 2024 Report No.: CS2024-013 Subject: Integrity Commissioner Confidentiality Agreement Type: For Information Only Motion No.: Recommendation That Report 2024-013 dated July 17, 2024 presented by Yvonne Aubichon, Clerk be received for information. Background At the June 12, 2024 Council meeting, a Member of Council requested an amendment to the motion pertaining to agenda item 16a) as follows: "the confidentiality agreement no longer applies to complaints submitted to the IC that do not result in a report to Council. The IC in addition to notifying the complainant that the complaint has been terminated, also gives notification the confidentiality agreement is no longer in effect." While the amendment was not tabled due to the inability to receive a seconder, a friendly amendment was made and Motion C240612-10 passed by Council read as follows: Be it resolved 1. That the correspondence dated May 21, 2024 from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Complaint Pursuant to the Code of Conduct Follow-up be received for information only, and 2. That staff report back. Corporate Services July 17, 2024 Report No. CS2024-13 Page 1 of 4 Page 122 of 237 12.a) CS2024-013, Yvonne Aubichon, Clerk re: Integrity Commissioner Conf... The intent of the amendment to the above motion and subsequent verbal direction from Council was that staff would inquire of the IC if removal of the confidentiality agreement as part of the complaint process was within Council's jurisdiction to change. Analysis The proposed amendment wording was provided to Mr. Ewart, IC and a follow-up meeting between Mr. Ewart, IC, Shawn Binns, CAO, Donna Hewitt, Director, Corporate Services and Yvonne Aubichon, Clerk was held on Tuesday, June 18, 2024. The following was discussed: • The IC is held to confidentiality under Section 223.5 and upheld by case law in: o Watson v. The Corporation of the Municipality of Stirling-Rawdon, 2021 ONSC 2436, DIVISIONAL COURT FILE NO.: 564/20 DATE: 20210331 o Michael Di Biase v. City of Vaughan; Integrity Commissioner of the City of Vaughan, 2016 ONSC 5620 DIVISIONAL COURT FILE NO.: 309/15 JR DATE: 20160919 • The Ombudsman, who is the oversight to appeal in Ontario also upholds confidentiality in his Municipal Integrity Commissioners: Best Practice Guide. • The Township of Oro-Medonte's Confidentiality Agreement form was prepared jointly by the Township's Legal Counsel and the Integrity Commissioner; to ensure the integrity of the process was upheld and not at risk. • Council has the authority to remove the clause from the By-law as it is a Township By-law and therefore it is the Township's By-law to control, but understanding it could have a detrimental effect to not uphold the confidentiality of the process (and discourage complaints from being made), and the reason for which the clause was collaboratively written as such by the Township's Legal Counsel and the Integrity Commission, to determine consequences and adverse effect. • An individual can make their own complaint directly to Divisional Court. However, this method of complaint can be a very expensive process, especially if the complainant does not win, as they are then liable for costs. • Mr. Ewart indicated that Council could request a reporting letter of him, if it is Council's wish to do so. This letter would provide a high-level account of all of the complaints received without breaching confidentiality. Essentially the report would only provide the date the complaint was received, the section of the Code of Conduct or Conflict of Interest Act the complaint pertained to, and whether the complaint was unfounded or investigated. It will not include any details of the complaint or further details of the complaint. Corporate Services July 17, 2024 Report No. CS2024-13 Page 2 of 4 Page 123 of 237 12.a) CS2024-013, Yvonne Aubichon, Clerk re: Integrity Commissioner Conf... Financial/Legal Implications/ Risk Management Any cost associated with this matter would pertain to the Integrity Commissioner's time invoiced for attending the meeting. Personnel resources utilized with respect to this matter would just be considered time spent in carrying out the direction of Council relative to regular Township business. Policies/Legislation Municipal Act, 2001, as amended Conflict of Interest Act, R.S.O., 1990 Code of Conduct for Members of Township Council and the Township's Local Boards Consent and Confidentiality Agreement Municipal Integrity Commissioners: Best Practice Guide Corporate Strategic Priorities Strengthen Operational Capacity Consultations John Ewart, Township Integrity Commissioner Attachments See above Conclusion Staff met with John Ewart, IC following the Council meeting of June 12, 2024 with respect to a request to relieve complainants from the confidentiality agreement that is required for execution when submitting a complaint and to report back to Council whether this is something within their jurisdiction to change. The IC advised that Council have the authority to remove the confidentially agreement, as Council has jurisdiction over their own By-law. However, it was collaboratively created by the Township Legal Counsel and the Integrity Commissioner in order to uphold the integrity of the complaint process. While Council has the authority to remove the agreement, it is not advisable, as to do so, would put the integrity of the whole complaint process at risk. Corporate Services July 17, 2024 Report No. CS2024-13 Page 3 of 4 Page 124 of 237 12.a) CS2024-013, Yvonne Aubichon, Clerk re: Integrity Commissioner Conf... Respectfully submitted, Yvonne Aubichon, Clerk July 5, 2024 Approvals: Date of Approval Donna Hewitt, Director, Corporate Services July 9, 2024 Shawn Binns, CAO July 9, 2024 Corporate Services July 17, 2024 Report No. CS2024-13 Page 4 of 4 Page 125 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief, Prevention & Life Sa... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Melanie Brown Deputy Fire Chief of Prevention & Life Safety Meeting Date: July 17, 2024 Report No.: FES2024-03 Subject: 2024 Community Risk Assessment Type: For Information Only Motion No.: Recommendation Be it resolved: That Report No. FES2024-03, 2024 Community Risk Assessment, be received as information. Background Ontario Regulation 378/18 (O.Reg.378/18), and the Fire Protection and Prevention Act 1997 (FPPA) Community Risk Assessments states that every municipality and every fire department in a territory without municipal organization must complete and review a Community Risk Assessment. The regulation also states that a municipality that exists on July 1, 2019, or a fire department in a territory without municipal organization that exists on July 1, 2019, must complete a Community Risk Assessment no later than July 1, 2024. A Community Risk Assessment (CRA) is a process of identifying, analyzing, evaluating and prioritizing risks to public safety to inform decisions about the provision of Fire Protection Services. Fire Protection Services encompasses fire suppression and emergency response, fire prevention inspection and enforcement, fire and life safety education, emergency communication, mandatory level of certification and training of persons involved in the provision of fire protection services, rescue and emergency services and the method of delivery of all those services. Fire & Emergency Services July 17, 2024 Report No. FES2024-03 Page 1 of 4 Page 126 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief, Prevention & Life Sa... A CRA must be completed no later than five years after the day its previous Community Risk Assessment was completed. A review must be completed no later than 12 months after the day its Community Risk Assessment was completed; and the day its previous review was completed or if any significant changes to any of the mandatory profiles of significant matters arise. The CRA must be conducted in a form that the Ontario Fire Marshal provides or approves which is based on nine mandatory profiles. These mandatory profiles include Geographic, Building Stock, Critical Infrastructure, Demographic, Hazard, Public Safety Response, Community Services, Economic and Past Loss and Event History Profiles. In order to identify the fire and life safety risks that could impact the community, Fire Departments are required to gather the most current and critical data and information to support these profiles. Analysis Conducting a Community Risk Assessment (CRA) is a critical process for ensuring the safety and well-being of the community. The initial step involves a thorough identification of potential fire and life safety risks. Staff have achieved this by analyzing data on the community's composition and the activities that take place within it. This includes examining past incident reports, demographic information and current trends. Resources such as the 2021 Census Profile from Statics Canada, the Ontario Ministry of Traffic Provincial Highway Reports and The Office of the Fire Marshal and Emergency Management Portal have provided valuable frameworks for this assessment, emphasizing the importance of data-driven strategies to identify risks accurately. By leveraging such resources and combining them with local knowledge and data, OMFES have created effective risk profiles that serve as the foundation for developing targeted risk reduction programs. These profiles help OMFES in prioritizing resources and planning interventions that with hopes, significantly mitigate the identified risks, ultimately leading to a safer environment and community for all residents and visitors. With the Department's identified key areas for improvement, Staff can implement corrective actions and proactive steps towards risk mitigation, and prioritize these areas to develop a structured plan addressing concerns. This may include revising protocols, enhancing public education and fire inspections, strengthen training programs, or updating equipment. Regular monitoring and evaluation of these changes will be crucial to ensure they effectively reduce risk and contribute to the overall safety and efficiency of services. Continuous improvement is vital in maintaining high standards and adapting to new challenges. The information and data collected in this 2024 Community Risk Assessment is invaluable for enhancing fire and life safety measures in the Township of Oro-Medonte.. It highlights critical areas of concern that require immediate attention. Additionally, the report underscores the importance of regular maintenance checks and Fire and Life Safety Inspections as they are a critical assessment that help ensure Fire & Emergency Services July 17, 2024 Report No. FES2024-03 Page 2 of 4 Page 127 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief, Prevention & Life Sa... buildings and properties adhere to safety standards for their intended use to prevent fires and ensure occupant safety. Integration of early detection and notification, protection and suppression systems will provide the necessary alert and time required to escape fire and contain the control spread of fire. Focusing on these key topics will not only ensure compliance with Provincial regulations but also significantly reduce the risk of fire-related incidents, ultimately leading to a safer environment for everyone involved. By addressing these concerns proactively, Staff can improve the overall effectiveness of fire and life safety strategies. Fundamental to this mission is the continued efforts and development of public fire and life safety education programs. These programs are designed to inform and empower individuals with the knowledge and skills necessary to prevent fires and protect lives and property. With the required resources to within an individual's capabilities be independently sustainable for 72 hours through an emergency event. Promoting disaster prevention and how to mitigate risk. Continued education for firefighters to remain a focus for effective and safe practices in their ever-evolving field and the future of fire suppression tactics and emergency response. The 2024 Community Risk Assessment has highlighted Emergency Response to Environmental and severe weather-related incidents, Residential Occupancies and Industrial Properties as areas of significant financial loss and risk, necessitating focused attention. This calls for a comprehensive approach to risk reduction, encompassing enforcement, education, economic incentives, engineering technology, and emergency response. The intent is to develop and execute a program that not only tracks traditional performance metrics but also focuses on outcomes that impact the community. For instance, the recent implantation of a public education program distributing information on updated fire prevention and building codes, along with the implementation of fire and life safety inspections will identify hazards and risks associated to the property and offer code compliance and reduction strategies. Financial/Legal Implications/ Risk Management Implementing effective fire prevention and safety measures can therefore result in considerable savings across multiple domains, from individual homeowners to broader societal and environmental contexts. Investing in fire prevention and public education not only saves dollars but also lives and property. Effective public education campaigns, such as the "Alarmed for Life" initiative, have been instrumental in reducing fire-related incidents by promoting awareness and safety practices. Moreover, community risk reduction programs that focus on prevention can lead to significant economic benefits. OMFES have demonstrated a strong commitment to public education. By allocating funds saved through efficient fire prevention towards further educational efforts, the Township Fire & Emergency Services July 17, 2024 Report No. FES2024-03 Page 3 of 4 Page 128 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief, Prevention & Life Sa... of Oro-Medonte can enhance their resilience against fire related incidents and foster a culture of fire safety that benefits all residents. The strategic investment in fire prevention and public education is not only a cost-effective approach but also a proactive measure that can transform community safety and well-being Policies/Legislation Ontario Regulation 378/18 (O.Reg.378/18) Fire Protection and Prevention Act 1997 (FPPA) Corporate Strategic Priorities Community Engagement Employment Lands Community Safety Well Planned Development Strengthen Operational Capacity Consultations N/A Attachments 1!.F 2024 Risk Assessment Final.pdf Conclusion The Oro-Medonte Fire and Emergency Services (OMFES) are indeed taking commendable steps to enhance community safety. Through ongoing education, training, and preparedness, we continue to address the dynamic nature of fire safety and emergency responses. The implementation of public awareness initiatives and best practices is crucial in mitigating the impact of fires. We continue to move in a direction with a proactive approach aimed at reducing the occurrence and effects of structural fires, which is essential for safeguarding the well-being of Oro-Medonte's residents. Respectfully submitted, Melanie Brown, Deputy Fire Chief of Prevention & Life Safety July 8, 2024 Approvals: Date of Approval Ralph Dominelli, Executive Officer, Fire Chief July 8, 2024 Shawn Binns, CAO July 10, 2024 Fire & Emergency Services July 17, 2024 Report No. FES2024-03 Page 4 of 4 Page 129 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief, Prevention & Life Sa... AM4 E i � � 4 R P, CY Oro- Medonte Emergency Community Risk Assessment 2024 MELANIE BROWN ORO-MEDONTE FIRE & EMERGENCY SERVICES DEPUTY CHIEF, PREVENTION & LIFE SAFETY TOWNSHIP OF ORO-MEDONTE 149 Line 7 South,Oro-Medonte,On LOL 2E0 Page 130 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Table of Contents Introduction 2 Community Risk Assessment May 2024 Identifying the Risks 4 Geographic Profile 6 Building Stock Profile 7 Critical Infrastructure 18 Demographic Profile 20 Hazard Profile 28 Public Safety Response 30 Community Services Profile 31 Economic Profile 33 Past Loss and Event History Profile Oro-Medonte 34 Province of Ontario 41 Prioritizing Risks (Probability, Consequence, and Assigning Risk Level) Risk Treatment Options (Avoid the Risk, Mitigate the Risk, Accept the Risk,Transfer the Risk) 44 Setting the Type and Level of Fire Protection Services 49 Review 50 Page 1 of 54 Page 131 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Introduction Community Risk Assessment May 2024 This document is created to make informed decisions about the types and levels of fire protection services required in the Township of Oro-Medonte based on identified risks. Risk is defined as a measure of the probability and consequence of an adverse effect to health, property, organization, environment, or community as a result of an event, activity or operation. By identifying all fire and life safety risks in the Township of Oro-Medonte, the Oro- Medonte Fire & Emergency Services (OMFES) have prioritized them based on the probability of the occurrence and the impact it would have if occurred, OWES are able to determine which risks to address and how to best address them. This allows Emergency Services the ability to ensure that the levels of services provided, programs delivered, and activities delivered for public fire safety education, Fire Code inspections conducted and enforcement, and emergency response directly address the identified risks and are the most effective at preventing and mitigating them. The Fire Protection and Prevention Act, 1997(FPPA) mandates that every municipality in Ontario shall establish a program which must include public education with respect to fire safety and certain components of fire prevention and provide such other Fire Protection Services as it determines may be necessary in accordance with its needs and circumstances. In the fire service, these elements are commonly referred to as the Three Lines of Defence: 1. Public Fire Safety Education 2. Fire Safety Standards and Enforcement 3. Emergency Response OWES meets these obligations, making informed decisions with respect to the types and levels of Fire Protection Services provided. OWES identifies and gains an understanding of the risks that are faced in the community through the Community Risk Assessment. Once identified, the risks are prioritized to assist in making informed decisions about risk treatment options and the provision of Fire Protection Services. Ontario Regulation 378/18: Community Risk Assessments (O. Reg. 378/18) requires that every municipality and every fire department in a territory without municipal Page 2 of 54 Page 132 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 organization complete a Community Risk Assessment (CRA) and use it to make informed decisions on the provision of fire protection services. The regulation further requires that a CRA be in the form, if any, that the Fire Marshal provides or approves. The Community Risk Assessment is an in-depth and comprehensive assessment to inform fire protection service levels and requires the identification, analysis, evaluation and prioritizing of risk, based on nine mandatory profiles. Three years' worth of data has been collected and analyzed in order to identify any potential patterns or trends within the Township of Oro-Medonte. The previous response data identifies trends regarding the circumstances, behaviours, locations, and occupancy types. The OMFES evolves their fire safety public education, and Fire Code inspections and enforcement programs specifically to target high risk behaviours amongst the locations within the community. This target approach increases the effectiveness of fire protection and prevention services provided making informed decisions supporting the first two of the Three Lines of Defence. The information collected and utilized in this report was sourced from the following refences: - Census Profile, 2016 Census https://www12.statcan.gc.ca/census- recensement/2016/dppd/prof/d eta ils/page.cfm?Lang=E&Geo1=CSD&Code1=3543023&Geo2= PR&Code2=35&SearchText=OroMedonte&SearchType=Begins&SearchPR=01&B1=A11&GeoLev eI=PR&GeoCode=3543023&TABI D=1&type=0 - Census Profile, 2021 CensUShttps://wwwl2.statcan.gc.ca/censusrecensement/2021/dp- pd/prof/details/page.cfm?Lang=E&SearchText=Oro%2DMedonte&DGUIDlist=2021A00053543 023&GENDERlist=1,2,3&STATISTIClist=1&HEADERlist=O - Provincial Highways Traffic Volume 2019 ttps://www.library.mto.gov.on.ca/SydneyPLUS/TechPubs/Theme.aspx?r=70279 7&f=files%2FProvincial+Highways+Traffic+Volumes+2019+AADT+Only.pdf&m =resource - Office of the Fire Marshal https://one.ofinem.ca/OFM - Oro-Medonte, Economic Development Profile - https://www.oro-medonte.ca/search/?search field=econimic+profile - Government of Ontario https://www.ontario.ca/laws/regulation/070213 - Oro-Medonte, Fire & Emergency Services Standard Incident Reports - Office of the Fire Marshal TG-2019 Community Risk Assessment - Government of Canada: https://weather.gc.ca/canada e.html - General knowledge of the municipality Page 3 of 54 Page 133 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Identifying the Risks Geographic Profile The Township of Oro-Medonte, situated in south-central Ontario to the northwestern shores of Lake Simcoe, and encompasses Bass Lake in the County of Simcoe. Oro- Medonte has a population of 23,017. Highway 400, Highway 11, Highway 26 (Horseshoe Vally Road), Highway 93 (Penetanguishene Road), and Highway 12 and rail corridors define most of the Boundaries with neighbouring townships. The amalgamation began with two neighbouring townships of Oro and Medonte that were merged in 1994. under a restructuring of Simcoe County. The Community is comprised of villages and hamlets such as Barrillia Park, Bass Lake Park, Baywood Park, Big Cedar Estates, Braestone, Carley, Carthew Bay, Cedarmont Beach, Coulson, Craighurst, Creighton, Crown Hill, Eady, East Oro, Edgar, Eight Mile Point, Fair Valley, Fergus Hill Estate, Knox Corners, Forest Home, Foxmead, Guthrie, Hawkestone, Hawkestone Beach, Hobart, Horseshoe Valley, Jarratt, Lakeview, Martinville, Mitchell Square, Moons Beach, Moonstone, Mount St. Louis, Oro Beach, Oro Lea Beach, Oro Park, Oro Station, Palm Beach, Parkside Beach, Prices Corners, Roberta Park, Rugby, Shanty Bay, Simcoeside, Sugar Bush, Vasey, Waddington Beach and Warminster. The Township lines divide the concession system implemented by the British colonial government in the mid-18th century. Currently, there are 15 Township lines that are running north and south, and highway exits off Highway 11 and bridges located at: Penetanguishene Road, Line 3, Line 5, Line 7, Line 9, Line 11, Line 14, and Line 15. Lines 9 N, Line 6N, Line 4N, and Penetanguishene Road allow access over Highway 400. CN railways transport goods in the northern portion of the Township. Public transit is provided by Bussing System with a single stop out of the Lake Simcoe Regional Airport, transporting passengers to and from the City of Barrie to the City of Orillia. Oro-Medonte is the home to a developing and expanding regional airport, and large event grounds with a thriving community comprised of rural, agricultural, and industrial development. Oro-Medonte offers four seasons of recreational activities to residents and visitors alike from the 6 Campgrounds: Bass Lake Provincial Park, Hedi's Campground, Oro Family Campground, Hitch House, a private Ukrainian Village, and Glen Oro with the additional camping offered at Burls Creek during large events. Page 4 of 54 Page 134 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Oro-Medonte surrounds the northern shores of Lake Simcoe and encompasses the Copeland Forest. Three major ski resorts are in the Township Mount Saint Louis Moonstone, Horseshoe Resort, and Hardwoord Ski and Bike. Quales Brewery, Vetta Spa, and 6 Golf Clubs: Braestone Golf, Settlers Ghost, Simoro Links Shanty Bay Golf Club, Heritage Hills Golf, and Horseshoe Golf also prides outdoor activities. Oro- Medonte has 3 areas that focus on Industrial development and Manufacturing with Napoleon independently located near Hwy 93 and Hwy 11 comprised of 3 large manufacturing buildings. There will soon be a total of 8 Elementary Schools, as the development of a new school will be located off of Line 4 in the Horseshoe Valley hamlet. (Shanty Bay, Guthrie, East Oro, Warminster, Moonstone, Notre Dame and WR Best) n e � 1 Page 135 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Geographic Profile Risks Oro-Medontes geographic features how they influence the delivery of Fire Protection Services. Geographic Feature Potential Impact on the Delivery of Fire Protection Services Bass Lake, large body of Impacts training, equipment for response water activities • Impacts response times/travel time to calls • Recreational/tourist activities impact public fire safety education and Fire Code inspections and enforcement activities Lake Simcoe, large body Impacts training, equipment for response of water. (40 Km of Lake activities Simcoe Shore Line, and Impacts response times/travel time to calls Bass Lake) Recreational/tourist activities impact public fire safety education and Fire Code inspections and enforcement activities CN Railway tracks Impacts training, equipment for response activities • Impacts response times/travel time to calls Highways Impacts training, equipment for response (11, 400, 93 and 12) activities • Impacts response times/travel time to calls • Recreational/tourist activities • Access, pending on bridges Forestry Impacts training, equipment for response (County Forest 6,296 activities Acres) Impacts response times/travel time to calls • Recreational/tourist activities impact public fire safety education Park Land (524 Acres) Recreational/tourist activities impact public fire safety education Page 6 of 54 Page 136 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Building Stock Profile Oro-Medonte's Building Stock Profile associates with concerns, probability, consequence, and risk. The Building Stock Profiles and additional risks assessments throughout the document have been measuring according to the three following tables: - Risk Level Matrix - Table 2 Consequence Levels - Table 1 Probability Levels Risk Level Matrix ALMOST Moderate Risk Moderate Risk High Risk High Risk High Risk CERTAIN LIKELY Moderate Risk Moderate Risk Moderate Risk High Risk High Risk T POSSIBLE Low Risk Moderate Risk Moderate Risk Moderate Risk High Risk cts O L UNLIKELY Low Risk Low Risk Moderate Risk Moderate Risk Moderate Risk a RARE Low Risk Low Risk Low Risk Moderate Risk Moderate Risk INSIGNIFICANT MINOR MODERATE MAJOR CATASTROPHIC Consequence Page 7 of 54 Page 137 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Table 2: Consequence Levels Description Specifics Insignificant - :no life safety issue ---- -- -- - -- -- ---+--------------------------------------------------------------- ■ 'limited valued or no property loss ----------------------------- ------+-------------------------------------------------------------------------------------------------------- • :no impact to local economy, and/or ------------------------------- -------------------------------------------------------------------------------------------------------------------------- no effect on general living conditions Minor a ;potential risk to life safety of occupants ------------------------------ ------- ---------------------------------------------------------------------------------------------------------------- minor property loss ------------------------------ ------- ---------------------------------------------------------------------------------------------------------------- ;minimal disruption to business activity, and/or ----------------------------- ----------------------------------------------------------------------------------------------------------------------- :minimal impact on general living conditions Moderate t ;threat to life safety of occupants ------------------------------ -------------------------------------------------------------------------------------------------------------------------- ;moderate property loss ------------------------------ -------'•------------------------------------------------------------------------------------------------------------------ ;poses threat to small local businesses, and/or ------------------------------ -----'---------------------------------------------------------------------------------------------------------------- ■ ?could pose a threat to the quality of the environment Major D ;potential for a large loss of liite ---------- --------- ------------------------------------------------------------------------------------------------------------------- ?would result in significant property damage ------------------------------- ----------------------------------------------------------------------------------------------------------------------- :significant threat to large businesses, local economy and tourism, sand/or ------------------------------------------------------------------------ • ;impact to the environment would result in a short term, partial evacuation of local residents and businesses Catastrophic • significant loss of life -------------------------------- --------------------------------------------------------------------------------- • multiple property damage to a significant portion of the ;municipality ------------------------------ ---------------------------------------------------------------------------------------------------------------------- :long-term disruption of businesses, kcal employment, and 'tourism, and/or ------------------------------------------------------------------------------------------ :environmental damage that would result in long-term evacuation 'of local residents and businesses Page 8 of 54 Page 138 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Table 1: Probability Levels Description Specifics Rare - ;many occur in exceptional circumstances ---------------------------------- ----------------------..---------------------------------------------------------------------------- no incidents in the past 15 years Unlikely - .could occur at some time, es,pecial,ly if circumstances change ---------------------- ------ I-------------------------------------------------------------------------------------------------- • 5 to 15 years since the last incident Possible ;might occur under current circumstances ---------- ----------------------------------------------------------------------------------------------------------- • '1 incident in the past 5 years Likely • ;will probably occur at some time under cunrent circumstances ------- ---------------------------- -------------------------------------------------------------- • ;multiple or recurring incidents in the past b years Almost Certain ■ expected to occur in most circumstances unless circumstances ichange .-------------------------------- -------•---------------------------- ------------------------------------------------------------------------------- ;multiple or recurring incidents in the past year Page 9 of 54 Page 139 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Building Stock Profile Risks Oro-Medonte building stock/occupancy types and the fire and other emergency issues/concerns for each. (probability, consequence, and risk levels) Occupancy #of Concerns Probability Consequence Risk Level Classification Occupancies Group lAssembly 144 Community Rare Major Moderate A Centre /Arena Risk — Not sprinklered; large gatherings of people for hockey, banquet facility use, summer programs. Page 10 of 54 Page 140 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 r Occupancy #of Classification Occupancies Concerns Probability Consequence Risk Level I Group Detention 0 B Occupancies Care and 6 Mobility and Possible Moderate Moderate Treatment / cognitive Risk Care capabilities to self evacuate. Staffing levels. Page 11 of 54 Page 141 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 r Occupancy #of Concerns Probability Consequence Risk Level Classification Occupancies Group Total Private 8,635 Older hamlets of Likely Minor Moderate C Dwellings: homes built in Risk 1800— 1970. (smoke alarm 8,635 compliance/older wiring) Older Farmhouses with balloon frame construction. Single — 18,385 detached house: Total — Private Occupied Dwellings private dwellings by number of bedrooms No 15 Bedrooms 1 Bedroom 220 2 Bedroom 1,180 3 Bedroom 3,880 4 or more 3,345 Bedrooms Private Households by number of persons per room N One person 8,600 or few More than 30 one person per room Occupied 8,635 dwellings by period of construction Page 12 of 54 Page 142 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Occupancy #of Concerns Probability Consequence Risk Level Classification Occupancies 1960 or 1,275 Smoke alarm Likely Minor Moderate before compliance/older Risk wiring. Balloon frame construction. 1961 to 1980 2,500 Smoke alarm Likely Minor Moderate compliance/older Risk wiring. Balloon frame construction. 1981 to 1990 1,470 Smoke alarm Likely Minor Moderate compliance/older Risk wiring. Balloon frame construction. 1991 to 2000 1,120 Smoke alarm Likely Minor Moderate compliance, Risk changes to OFC and OBC 2001 to 2005 790 Smoke alarm Likely Minor Moderate compliance, Risk lightweight construction 2006 to 2010 430 Smoke alarm Likely Minor Moderate compliance, Risk 2011 to 2015 420 lightweight construction 2016 to 2021 635 Smoke alarm Possible Minor Moderate compliance, Risk lightweight construction Multi-unit 255 Smoke alarm IPossible Moderate Moderate residential compliance, Risk building construction, multiple occupants Page 13 of 54 Page 143 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Occupancy #of Concerns Probability Consequence Risk Level Classification Occupancies Hotel / Motel 125 Smoke alarm Possible Major Moderate compliance, Risk building construction, Occupant behaviour and activities. Mobile 392 Smoke alarm IPossible Minor Moderate Homes & compliance, Risk Trailers building construction, Other 1 2 F— --T-- I L I I Groups Business & 633 Lack of Fire Likely Major High D & E Personal Protection and Risk Service / detection Mercantile devices, Fire Safety Planning, and training for staff F roup Industrial 252 Lack of Fire Likely Major High F Protection and Risk detection devices, Fire Safety Planning, and training for staff Other 10ccupancies �1050 Older farm Possible Moderate Moderate not classified buildings, I Risk in OBC such Contents, older as farm wiring, exposures buildings. Totals 11,605 Total # of mixed Unknown occupancy buildings Page 14 of 54 Page 144 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Of the larger business operated in Simcoe County, three are located in Oro-Medonte. • Horseshoe Valley Resort (Recreation = 570 Employees) • Wolf Steel/Napoleon Appliance (Manufacturing = over 700 Employees) with in 3 separate F2 occupancies. • Vetta Spa (Recreational = 200 Employees) Other businesses that poses as higher risks are: • Lake Simcoe Regional Airport. 595- acre property, serving roughly 500,000 people and within a 90-kilometre distance of the airport, the regional catchment area grows to approximately 1.9 million people and anticipated growth and expansion. 4 Industrial Parks: • Forest Home — Line 15 S & Hwy 11 N • Small Crescent— 15/16 Sideroad E & Line 13N • Guthrie — Line 4 South & Highway 11 N • Oro Station — Line 7 Highway 11 Commercial Corridor— Commercial Businesses / 3 main sections: • Highway 11 N & S between Line 1 S & Line 2 S • Highway 11 N & S around Line 7 N & S • Booth Street on Highway 11 N between, Line 10 S & Line 11 S * Plus, additional locations along Highway 11 A large Automotive Test Track is currently under construction and development. Oro Station is a beacon of automotive innovation and motorsport enthusiasm. A multi- use facility combining an automotive business park with a state-of-the-art motorsport road course, offering over 500,000 square feet of industrial space. The circuit itself will be designed as a challenging 4.1 km track with 16 turns, designed to test the skills of both amateur and professional drivers. Nonregistered Business: These are concerning as there are current businesses operating and occupying buildings and structures unidentified within the municipality. The Township is challenged with limited documentation and statistic evidence, for proof of existence within the Township. There is data to support jobs by industry but nothing to report the location of class. The risk and fire and life safety concern associated to this is that the property may require a possible change of use to ensure the design of the building adequately protects the occupants and the operations within. Page 15 of 54 Page 145 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 BUSINESS INDUSTRY Hoalth Caro ■ Agrisculture Arts & Entertainment ■ Mining & Oil Accommodation Utilities Other Sorvrcos Constuction Public Admin Manufacturing wholosalo ■ Retail ■ Transportation Information ■ Fin.�C9 �, — ■ Roal Estate, ■ Profesional Services Managoment Administar ion Eduction The Township of Oro-Medonte experiences a daily influx of commuters, both from within its boundaries and from outside. According to the recent community profile, 5,465 residents of Oro-Medonte leave the community each day for work, with 4,255 working in non-County communities and 1,210 in other communities within the County. Additionally,1,430 non-County residents commute into Oro-Medonte for work every day. These figures highlight the Township's role as both a home base for local workers and a workplace destination for those living outside the area. The movement of people in and out of Oro-Medonte is indicative of the Township's economic interactions with the surrounding regions and its significance in the broader network of the County of Simcoe. The data also reflects the Township's residential appeal and the importance of its local job market. Page 16 of 54 Page 146 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 The commuting patterns are an essential aspect of understanding the Township's dynamics, including its transportation needs and economic health. There are over 5,759 employment positions occupied currently in the Township of Oro-Medonte. Oro-Medonte, with its rich agricultural heritage, has become a beacon for Agri-Tourism, offering a diverse array of farm-fresh experiences. Visitors can immerse themselves in the local culture by exploring seasonal farmers' markets, engaging with roadside stands brimming with fresh produce, and participating in the farm-to-table movement. Oro-Medonte's commitment to agriculture extends beyond sustenance; it's a celebration of heritage and a step towards a sustainable future. With a variety of on-farm activities, Oro-Medonte not only provides additional income for farmers but also enriches the visitor experience with authentic, locally-produced delights. r� 0 4 N 11055 `y� ,, 5,465 Residents of Residents of Oro-Medonte Oro-Medonte leave work within their their own community own community each day for work- LABOUR FORCE Oro-Medonte Residents Self Employed' active in the Labour 2,575 Force 12,085 Unemployment Employment Rate' Rate 10.9% 56.4% _ Page 17 of 54 Page 147 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Critical Infrastructure Profile Risks A List of infrastructure in Oro-Medonte that present issues/concerns relating to each regarding fire and other emergencies. Identified Critical Issues/Concerns Infrastructure Electricity distribution Hydro One Distribution Lines (Massive towers, high voltage, large supply) Power Stations. Care Facilities, Immobile people, cognitive impairments, any persons and vulnerable with dependency of assistance for mobility is an occupancies increasing risk if a fire or emergency occurs. Telecommunications Telephone lines/cell towers/Internet communication distribution systems. Airport Canada Border Service Agency and maintains a Commercial Port-Of-Entry status, which allows the airport to accommodate both international passengers and freight. Trans Canada Pipeline - Line 13 and Old Barrie Rd Meter Chamber, Enbridge Line 3 and 15/16th sideroad Booster Pump Station. Line 15 and Bass Lake sideroad Booster Pump Station. Bridges Access to each side of the highway, over water courses and land access. Water distribution facilities Horseshoe, Craighurst, Shanty Bay, Warminster, Moonstone, Hawkstone Simcoe County Landfill Hazmat, waste, and contaminants Agricultural Food supply, employment, contributors to the local economy (Including Mills) Railways Transportation of good, hazardous material, access. Solar Farms Power generation, employment. Page 18 of 54 Page 148 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Elementary Schools Shanty Bay, East Oro, Notre Dame, Warminster, Moonstone, W R Best, Guthrie, New Horseshoe Valley. Large groups of younger population. Sanitation Facility City of Barrie, waste facility line 7- Hazardous Material Addis Grain Elevator Soybean, and corn harvested in Simcoe County Bodies of Fresh Water Lake Simcoe, Bass Lake and major rivers and streams. If contaminants or hazardous material entered freshwater, if would have a huge environmental impact. Small retail area Economical impact. Industrial Area Employment, manufacturing, hazardous material. Township Administration Employment, resources, maintenance. Building OPP Detachment Emergency Response, Law Enforcement, Employment. Page 19 of 54 Page 149 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Demographic Profile A composition of the population of Oro-Medonte with consideration to age, culture, and background, socio-economic make-up, and transient population. The data collected in these charts were gathered from the 2021 Statistics Canada, Census Population. Ages of a population # of People /o of Total Population 0-4 1,055 4.5% 5-9 1,230 5.3% 10-14 1,265 5.3% 15-19 1,310 5.6% 20-24 1,115 4.8% 25-29 920 3.9% 30-34 1,140 4.9% 35-39 1,380 5.9% 40-44 1,330 5.7% 45-49 1,455 6.3% 50-54 1,675 7.2% 55-59 2,110 9.2% 60-64 2,105 9.2% 65-69 1,790 7.8% 70-74 1,380 6% 75-79 915 4% 80-84 515 2.2% 85 and over 325 1.4% Total Population 23,015 Page 20 of 54 Page 150 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Demographic Profile Population of Oro Medonte in 2016 Ages of # % of Total Population population 0-14 3,200 15.21% 15-64 13,850 65.84% 65 and over 3,980 18.92% Total PopulationT 21,036 Demographic Profile Population of Oro Medonte in 2024 Ages of # % of Total Population population 0-14 3,550 15.4% 15-64 14,535 63.1 0 65 and over 4,925 21.4% Total Population T-23,017 Total Population 23,017 Population Density ®.::. 103 Median Age 000 48 Page 21 of 54 Page 151 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Identified Occupancy Classification and Seasonal Occupancy Population Fluctuations Vulnerable groups / individuals: Population fluctuations: The vulnerable groups identified would be 0- From 2016 the Township of Oro-Medonte 14 and 65+ which makes up 36.8% of Oro- population has increased to 23,017 in 2021. Medonte's population. A growth of 9.4%, to the national average Developmentally delayed persons of all ages. 5.9% Oro-Medonte covers 586.42 square kilometers. Identified applicable occupancies: Population fluctuates geographically in Any persons with dependency of assistance prospective with seasons. Areas with for mobility. greater population in the summer months are cottages around Lake Simcoe, the Oro-Medonte has 6 care facilities (residential travelers/campers within campgrounds, occupancies with persons with disabilities) provincial park and Festival event grounds. Oro-Medonte is comprised of multiple day Highway 11 has a greater volume of care/ nursery school facilities with children motorist between Easter and Thanksgiving. under the age of 4. Carrying an annual average daily traffic of 47,600 vehicles between Line 4 and Line 11 Oro-Medonte has 2 residential communities a 10.1 Km stretch. Highway 400 will typically comprised of citizens 65+ in an independent carry an annual average daily traffic flow of lifestyle. With approximately 230 units in Big 28,700 from the extension off Highway 11 to Cedar and 152 units in Fergus Hill. Horseshoe Valley Rd. 0-14 ages reside in private dwellings which Identify applicable occupancies: equal: 2,580. 6+Seasonal Camps/ camping grounds. 65+ persons that reside in private (Daily Average range 200 - 1,000) households equal: 2,420 1 Seasonal Entertainment Park. Occupied private dwellings 8,635 (Fluctuating average 40,000) Single detached homes: 8,345 3 Ski Resorts. (Daily Average 500-800) Apartment buildings with five or more 2 Hotels — storeys: 2 Horseshoe Resort (140-sleeping suits) Carriage Hills; Time Shares (75 — 2- Other attached dwellings: 255 bedroom suits) Page 22 of 54 Page 152 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Semi-detached house: 20 Occupied private dwellings: 8,635 Row House: 25 Single detached homes: 8,345 Apartment, duplex: 70 Other attached dwellings: 255 Apartments that have fewer than five stories: Semi-detached house: 20 135 Row House: 25 Other, single attached house: 15 Apartment, duplex: 70 Moveable Dwellings: 10 Apartments that have fewer than five Average household size: 2.7 stories: 135 Other, single attached house: 15 Page 23 of 54 Page 153 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Identified cultural groups/languages in Oro-Medonte that need to be considered with respect to public fire safety education. The total numbers of English-speaking residents are 21,075 which is 91.5% of the population. The majority of the population is English speaking. The number of French speaking residents 310 which is 1.34% of the population. The number of German speaking residents 310 which is 1.34% of the population. The number of Italian speaking residents 125 which is 0.6% of the population. The number of Dutch speaking residents 90 which is 0.39% of the population. The number of Polish speaking residents 115 which is 0.4% of the population. The number of Ukrainian speaking residents 60 which is 0.26% of the population. *Note Counts for mother tongue and home languages include single response of a language as well as multiple responses of a language with ether English and/or French. Page 24 of 54 Page 154 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Oro-Medonte, TP — Bilingualism Knowledge of official languages�Number��Percentage Total: 23017 100.0 English only: 211075 91.56 French only: 0 0.0 English and French: 1,405 16.38 Neither English nor French: 40 0.17 With a land area of 586990 square kilometers the Township of Oro-Medonte has a population density of 39.2 people per square kilometre. Page 25 of 54 Page 155 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Demographic Profile Concerns From 2016 the Township of Oro-Medonte's population has increased to 23,017 in 2021. A growth of approximately 9.4 to the national average 5.2% Oro-Medonte covers 585.42 square kilometers. Population density is 39.3 persons per square kilometre. The increase from 2016 to 2021 in private dwellings grew to 647 at an increase of 9.5%. - In our growing community access to locations regarding roads that are aligned, not allowing concessions and lines to travel through to the next line or concession. Highway overpasses are generally at odd numbered lines. Railway tracks with passing trains can cause a delay. And hills and valleys regarding elements pose as concerns. And no winter maintenance on some roads. - Fire protection water supply location(s) (hydrants, cisterns, ponds and lakes) maintenance, volumes, pressures and access are inconstant and are challenging to resource. - Businesses are not obligated to register with the township, leaving their locations unknown and unidentified. - Seasonal Occupancies fluctuate. - Campgrounds with seasonal occupants an additional hazards (fire pits, propane) Lack of information regarding site numbers unavailable. - Marinas with fuel load, fuel storage, limited access. - High traffic on major highways due to seasonal/commuters and events - Open air burning. Population Growth Oro-medonte 26230 26K 23.017 21,035 20030 20 070 ZCK 15K 10K Fh h usa.. cv v .ri Page 156 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Demographic Profile Risks Oro-Medonte's demographic groups and the fire and other emergency issues/concerns relating to each group. Identified Demographic Issues/Concerns Group Immigrant population Language barriers • Cultural traditions that present fire safety concerns Age profile, seniors' • Concentrated number of seniors' residential single- population family dwellings in a community living area • Community area of seniors receiving assistance/care from personal support worker organizations Large increased population of • Reaching this audience with fire safety messages summer tourists if they don't live in the community. Household Income- $0 - $4K 65 $5 - $9K 30 - $10 - $14K 45 ' ' ' • $15 - $19K 90 $20 - $29K _ 315 I1�� $30 - $39K _ 330 Wall $40 - $49K 440 t .=- $50 - $59K - 435 $60 - $79K 880 $80 - $99K 9517 $100 - $124K 1? $125 - $149K 960 $150K + 2,925 Page 27 of 54 Page 157 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Hazard Profile Risks Oro-Medonte's hazards and the fire or other emergency risk of each. (measured by the same tables used to identify probability, consequence, and risk levels in building stock profile) Identified Hazard Probability Consequence Assigned Risk Level Ice cold weather storm Possible Minor Moderate Risk (Power interruptions/ disruptions in communications /Delayed access) Flooding Possible Minor Moderate Risk (obstructed access / increased calls for rescue / assistance/ agriculture) Grass Fires/Wildfires Possible Minor Moderate Risk (obstructed access / increased calls for rescue / assistance / Agriculture/ environment / exposures) Forest Fire Possible Minor Moderate Risk (Obstructed access / increased calls for rescue / assistance / Agriculture/ quality of environment/ exposures) Severe Storms Likely Moderate Moderate Risk (Extreme winds, rain, lightning causing power interruptions / disruptions in communications / Delayed or obstructed access) Ice/Water Rescue —Thawing Possible Minor Moderate Risk or unstable waterways. (Increased calls for rescue / assistance) Hazmat or chemical spill or fire Possible Moderate Moderate Risk (Industrial, or transported / specialized operations) Page 28 of 54 Page 158 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Structure Fire (fire that affects Almost Certain Moderate High Risk the structural components of buildings, which can include residential, commercial, or industrial properties. Motor Vehicle Collision (Power Almost Certain Moderate/Minor Moderate/High interruptions / Risk disruptions in communications / Delayed obstructed access/envi ron mental exposures / threat to life safety/ environmental effects) Transportation Emergency Unlikely Moderate Low Risk (rail, highway, air) Cyber-attack Unlikely Moderate Low Risk Human Health Emergency Possible Minor Moderate Risk Snowstorms Almost Certain Minor Moderate Risk Freezing Rain / Ice Storm Possible Moderate Moderate Risk Extreme Temperature Possible Moderate Moderate Risk Page 29 of 54 Page 159 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Public Safety Response Profile Risks Public safety response agencies and organizations and the types of services they can provide in emergency response to certain incident in Oro-Medonte. Identified Public Types of Incidents What is Their Role Issues/Concerns Safety Response They Respond To at the Incident Agency • MVC's • Scene control, Limited with radio Ontario Provincial Police • Fire Scenes traffic control communications (OPP) • Medical Calls and frequency • Rescue compatibility (no Operations direct radio channel) EMS (Simcoe • Medical Calls • Take control of a What level of County medical response service will the Paramedic upon arrival fire department Services) provide before and after EMS' arrival? Odyssey Medical - • Internal incidents • Medical response OMFES may not Private on private and care on site need to provide property / Burls full Creek Event response/may Grounds provide more of a support response. Mutual Aid and • MVC's • Provide support to Compatible Automatic Aid • Fire Scenes our Fire Service or equipment, and agreements with • Medical Calls specialized services training to support. adjacent Municipalities • Rescue to Operations provide/accommodate level of service Roadside recovery • MVC's • Heavy tow, vehicle None operations (Towing and • Hazmat removal, fluid clean- heavy rescue) • Rescue up. Operations Page 30 of 54 Page 160 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Community Services Profile Risks Oro-Medonte service agencies and the types of services they can provide. Community Service Types of Assistance they Can Provide Issues/Concerns Agencies Canadian Red Cross Temporary shelter, clothing, food following None an incident. Lions Club Services in-kind None (e.g. funding / physical labour/ facilities). Meals on Wheels / Home Access to the homebound populations. None Support Workers 24 Hour Crisis Line Metal Support and confidential professional help None Health and Addictions and resource. Hospital — OSMH, Barrie Acute care hospital None RVH Salvation Army Gives hope and support to vulnerable None people, clothing, food following an incident. Ontario Provincial Police Frontline policing services None Simcoe County Paramedic Connection to relevant health/social None resources and services in the community. Insurance Companies Can assist with compliance assurance. None Real estate Agents Access to properties and building use. None North Simcoe Victim Provide practical and emotional support to None Services (VICARS) people impacted by traumatic event, including sudden death, domestic violence, and suicide. Simcoe Muskoka Family Protect and support the well-being of None Services (CAS) children and youth. Page 31 of 54 Page 161 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Ontario Fire Marshal and Provisions of venues for training. None Emergency Management (OFMEM) Fire Marshals Public Safety The Office of the Fire Marshal (OFMEM) is None Council a branch of the Community Safety Division of the Ministry of the Solicitor General. The OFMEM is responsible for promoting fire protection, fire prevention and public safety in Ontario. Technical Standards and Enhances safety through their authority. None Safety Authority (TSSA) Electrical Safety Authority Enhances safety through their authority. None (ESA) Page 32 of 54 Page 162 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Economic Profile Industrial or commercial sectors that provide significant economic production and jobs to the local economy and the impact to Oro-Medonte's economy if a fire or other emergency occurred in occupancies housing those sectors. Oro-Medonte's Economic Profile Risks have been measured by the same tables used to identify probability, consequence, and risk levels in building stock profile. Identified Key Risk Probability Consequence Assigned Risk Occupancy Level Vulnerable Fire Possible Minor Moderate Risk Occupancies Sawmill Fire Possible Major Moderate Risk Industrial Area Fire Likely Moderate Moderate Risk Napolean / Wolf Fire Likely Moderate Moderate Risk Steel Residential Fire Almost Certain Moderate High Risk Festival Severe Weather Likely Minor Moderate Risk Grounds Farm Buildings Fire Possible Minor Moderate Risk Motor Vehicle Fire/Medical/Hazmat Almost Certain Moderate/Minor Moderate/High Collision on Risk Major Highway Page 33 of 54 Page 163 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Oro-Medonte Past Loss and Event History Profile Fire loss experience is a critical aspect of community safety and financial stability. Data collected for this report is collected from the information submitted to the Office of the Fire Marshal and Emergency Management (OFMEM) in the Municipal Standard Incident Reporting System (SIR), OFMstatisics@ontario.ca Oro-Medonte Fire & Emergency Services Emergency Call Summary 2021 2022 2023 Fire Response: 26 4% 21 3% 26 4% OUTDOOR 1 $6,580 0 $0.00 1 $50,502 STUCTURE 11 $1,815,998 8 $1,725,500 14 $4,423,800 VEHICLE 14 $572,687 13 $169,000 9 $322,444 OUTDOOR/NO LOSS 19 $0.00 25 $0.00 19 $0.00 Non-Fire Call: 559 93% 559 92% 579 92% BURNING (CONTROLLED) 42 7% 18 3% 46 7% CO FASLSE CALLS 33 5% 26 4% 42 7% FALSE FIRE CALLS 83 14% 76 13% 83 13% MEDICAL/RESUCITATOR 130 22% 136 22% 106 17% OTHER RESPONSE 51 8% 74 12% 106 17% OVERPRESSURE RUPTURE/EXPLOSION 0 0% 0 0% 0 0% PRE-FIRE CONDITIONS/NO FIRE 30 5% 30 5% 33 5% PUBLIC HAZARD 50 8% 50 8% 27 4% RESCUE 140 23% 149 25% 136 22% TOTALS 604 $2,395,265 605 $1,894,500 624 $4,796,746.00 Monthly summary: Janus 41 $206,500 42 $1.00 49 $125,000 February 37 $15,000 34 $800,000 30 $0.00 March 39 $0.00 46 $29,999 46 $103,000 April 48 $23,499 54 $50,000 47 $10,000 May 40 $64,000 48 $531,000 51 $900,000 June 49 $123,187 65 $500 53 $0.00 J uly 58 $525,000 56 $2.00 49 $1,309,000 August 55 $31,000 71 $134,999 57 $107,240 September 61 $0.00 47 $211,999 68 $12,100 October 61 $570,500 43 $0.00 57 $111,200 November 49 $79,000 43 $33,000 58 $1,252,202 December 66 $757,579 56 $103,000 59 $867,004 SIR Injuries Reported: Injuries 0 0 0 Fatalities 0 1 0 Page 34 of 54 Page 164 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Risk Assessment 2U4 Oro-Medonte Fire Deaths and Injuries based on Response Occupancy Year: 2021 Year: 2022 Year: 2023 TotalDeaths Classification Deaths Injuries Deaths Injuries Deaths Injuries Injuries Group A Assembly 0 0 0 0 0 0 0 Detention 0 0 0 0 0 0 0 Group B Care/Treatment 0 0 0 0 0 0 0 Group C Residential 0 0 0 0 0 0 0 Business& Groups D & E Personal Service 0 0 0 0 0 0 0 /Mercantile Group F Industrial 0 0 0 0 0 0 0 Mobile Homes &Trailers 0 0 0 0 0 0 0 Other 0 0 1 0 0 0 1 Total Deaths/ Injuries 0 0 0 0 0 0 0 r Page 35 of 54 Page 165 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community RN k A sessment 2024 Oro-Medonte Property Dollar Loss Year: 2021 Year:2022 Year: 2023 Average Occupancy _ total dollar Classification # of # of # of loss (all 1 Fires Fires $ Fires $ years) Group A Assembly 0 $0.00 $0.00 0 $0.00 0 Detention 0 $0.00 0 $0.00 0 $0.00 0 Group B _ Care/ 0 $0.00 0 0.00 $0.00 0 i Treatment. I 2 � Group C Residential 11 $1,815,998.00 $1,650,499.00 8 $3,149,799.00 $2,205,432.00 Business& Group D & E Personal 0 $0.00 0 $0.00 1 $100,000.00 $33,333.33 Service/ Mercantile Y 1 $75,000.00 Group F Industrial 0 $0.00 1 $50,502.00 $41,834.00 N _ Mobile Homes &Trailers 0 $0.00 1 $00.00 1 $125,000 $41,666.66 Classified under National 1 $6,580.00 1 $0.00 1 $600,000.00 1$202,193.33 Farm Building Code Other 14 $572,687.00 13 $169,001.00 9 $322,444.00 �$1,322,044.00 Total Dollar Loss $2,395,265.00 $1,894,500.00 $4,796,746.00 $3,028,837.00 Page 36 of 54 Page 166 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Risk Assessment 20Y4 Oro-Medonte Structure Fire - Possible Fire Cause Incident type 2021 2022 2023 0 0 1 Arson Design/Construction/Maintenance 1 2 0 deficiency Misuse of ignition source/ material 5 2 3 first ignited 1 1 3 Mechanical/ Electrical Failure 1 1 1 Other Unintentional 3 2 2 Undetermined 11 8 10 Total Oro-Medonte Structure Fire - Ignition Source Class Incident type 2021 2022 2023 0 0 2 Cooking Equipment 1 0 2 Electrical distribution equipment 2 2 1 Heating equipment, chimney etc. 0 0 0 Lighting equipment 3 1 2 Open flame tools, smokers' articles 0 1 0 Other electrical mechanical Page 37 of 54 Page 167 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Risk Assessment 20Y4 Oro-Medonte Structure Fire Occupancy Types Fire—Occupancy 2021 2022 2023 0 0 0 Group A - Assembly 0 0 0 Group B - Detention 42% 30% 38% Group C - Residential Group D & E Business & Professional 0 0 4% Service/ Mercantile Group F - Industrial 3% 4% 2% Mobile Home Trailer Classified under National Farm 3% 4% 2% Building Code 53% 57% 43% Other 26Incidents 23Incidents 21 Incidents Total Oro Medonte Fire Loss Profile Concerns Oro-Meodnte's fire concerns relating to municipal fire loss experience. Oro-Medonte has a land area with 586.90 square kilometers with a population over 23,017. Structural fires occur annually in Oro-Medonte at an average of 11 incidents per year based on the last 3 years an averaging dollar loss of $2,655,099.33 annually. Vehicle fires at an average of 12 annually occur, averaging $354,710.33 loss. Group F Industrial has an average of .66 per year. With an average $41 ,834.00 dollar loss annually. We have noticed a more frequent occurrence at these types of occupancies in 2023 with a growing concern for a lack of prevention education and fire protection and detection. We have initiated a program strictly focused on prevention education and proactive initiatives to gain compliance in this area. Farm Building Code had 2 incidents in the last 3 years averaging. $202,193.33 over the 3 years. Structures not classed under the Ontario Building Code average 12 per year, with an average dollar loss of$1 ,322,044.00 Page 38 of 54 Page 168 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Oro-Medonte had experience 1 intentionally set fire over the past 3 years. Resulting in a total loss of the structure. Group C residential occupancies have the most re-occurring incidents averaging 9 events annually with an average annual total dollar loss of $2,205,432.00 From the data collected from these fires although a portion remain undetermined, probable causes have been determined ranging from electrical, unattended cooking, and smoking material. OMFES have respectively experienced a significant reduction in open air burning complaints with the implementation of the Open-Air Burning By-Law, this has also reduced our grass fires, nuisance effects on neighbours and effects of quality of environment. With a decline in response it has, alleviated additional staffing requirements associated to response and reduced risk to the community. Although the required data is specific and supports fire dollar loss, OMFES would like to acknowledge environmental emergency response and the significant environmental changes that have heightened the risks to our community. Recent studies, have shown that climate change is leading to more frequent extreme weather events, impacting our air and water quality, and increasing health risks. OMFES have identified that it is crucial to address these challenges and work towards building a resilient community. OMFES continues to their commitment to ensure that every member of our community is informed, prepared, and involved in mitigating these risks. Continued focus on developing strategies to enhance our resilience to these changes, concentrating on sustainable practices and equitable solutions. QMoonstone Warminster Marchmont „ Creighton Prices Corner �`J 2Z Bass LakIfIrk Mt Saint Louis Carley Orillia QJarratt Q (�? Isdale Mart�ille CoulsoQ Q9 Fergus Q Ql Hill EstateQ Fore riome Horses, Valley ' Moons Be< 4D0 C'9 Q Q Q Craignurst Q _ Carthew Bay O Oro Eight r O Mile Point O0 Hawkestone Fire Incidents 2021 0 zo QGuthrie Q Dwelling Fire Parke Beach Oro StatiQ Q Vehicle Fire 0 Beach Q,wn Hill Other Fire Jro Lea Beach an9ay O Wildland Fire BIG BAY POINT. Page 169 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Moonstone J vv Wartster 19 19 0 Mar( ont Lake 9eighton Prices .orner Qaoo zz Bass Lake 9. Mt Saint Louis Carley v 79 Q Jarratt �v Hillsdale Martinville Coulson Fergus Hill Estate Q a FoQ Hi Horseshoe >> VZ9 M 4D0 93�I ale Craighurst 0 Q to Carthl I 0� Oro Mil 0 tt Hawkestone 19 Fire Incidents 2022't°n 20 Guie QParkside Beach Dwelling Fire Q Oro Station Q Oro Beach Vehicle Fire 400 I" Crown Hill Q QOro Lea Beach Other Fire TILE LAKE v Shanty Bay OWildland Fire Q BIG BAY P°INt aoo 12 Q Foxmead Uhthoff Amigo Be Vasey q Q Moonstone 23 ley ■ Warm9nster Q Q;Qnont „_ Jrr Lake 0 v Creighton I- IceT Corner Q aoo 22 Bass LaQr1ark Orillia Mt Saint Louis Carley r9 Q Jarratt ID? Si Si Hillsdale Martinville Coulson 2s �Qstate Forst' ie Horses�a Q Valley Q N,Ps Beach Qam C onvale Cra9urs[ QQie9ay Eight A to Oro Q - Mile Point I ,vl wkestone Fire Incidents 2023,n thrie Q Dwelling Fire CQ QirksideBeach Oro Station Q Oro Beach Vehicle Fire Q „i Crown Hill d Oro Lea Beach Other Fire Q e LAKE Shanty Bay OWildland Fire HIG 9AV POINT Page 170 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Province of Ontario Past Loss and Event History Profile Fire loss experience is a critical aspect of fire safety and financial stability in the province of Ontario. Data collected for this report is collected from the information submitted to the OFMEM in the Municipal SIR, OFMstatisics@ontario.ca 2021: Fire Incidents in Ontario Property Number Fire Fire Estimated No loss Type of loss* Injuries fatalities** $ loss in fires*** fires millions Structure 7,076 620 106 857.8 974 Outdoor 857 15 8 21.0 9,852 Vehicle 2,761 29 7 98.1 300 Total 10,694 664 121 $976.9 11,126 * A loss fire is a fire with an injury, fatality or estimated $ loss. ** Does not include 3 fatalities on Federal or First Nations properties *** Fires with no $ loss, injury or fatality reported Province of Ontario Fire Loss Profile Concerns Ontario's fire concerns relating to provincial fire loss experience. The Office of the Fire Marshal and Emergency Management (OFMEM) has an historical database which contains reports filed by fire departments on every fire call. Municipal fire departments report to the OFMEM on every call they attend (fires and non fires). This summary provides information on Ontario loss fires (fires with a reported injury, fatality or dollar loss), for the 2021-year period. Residential fires account for about 75% (2021) of structure loss fires. These fires have also shown an increasing trend from 4,874 in 2019 to 5,278 in 2021 . Loss fires are defined as any fire with an injury, fatality or dollar loss reported (injuries/fatalities include civilian and Firefighter). Structure fires are about 66% (2021) of the total fires with loss. Page 41 of 54 Page 171 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Loss fires by Property Class From 2012 to 2021, there were 107,801 fires with loss reported to the OFM EM. 48% of these fires occurred in Residential occupancies. 27% occurred in vehicles. 12% occurred on structures/properties not classified by the Ontario Building Code — this includes many non structure property types — land, outdoor storage, and some structures ranging from barns to weather stations. 5% of loss fires occurred in Industrial occupancies. 3% in Assembly occupancies. 2% in Mercantile occupancies 2% in Business and personal services occupancies. 1% in Care and detention occupancies. From 2012 to 2021, there were 70,491 Structure fires with loss reported to the OFMEM. Fires in residential occupancies account for 74% of structure loss fires. Properties not classified by the Ontario Building code — 8% Industrial occupancies — 7% Assembly occupancies 4% Mercantile — 3% Business and Personal Services — 3% Care and Detention Occupancies — 1% This distribution of fire incidents across structure property types has been consistent over many years. 8% of the structure loss fires were suspected to be arson or vandalism (intentionally set). Between 2012 and 2021 the ignition sources in other (not intentionally set) structure loss fires were: 17% cooking. 9% electrical distribution equipment —wiring. 8% heating/cooling. 8% miscellaneous (which includes fires - natural causes and chemical reactions). 7% cigarettes. 5% appliances. 5% other electrical, mechanical. 4% Exposure fires. 3% other open flame tools (excluding matches, lighters). 2% lighting - excluding candles. 2% candles. 1% matches or lighters (excluding arson / intentionally set fires). 1% processing equipment. 20% reported as undetermined. Page 42 of 54 Page 172 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 2022 — Communique indicated that in 2022 Ontario seen a record high of fire related fatalities in the province. Fire Marshal for the Province of Ontario, Jon Pegg said, "there were 133 fire-related deaths in Ontario last year, including the loss of young children and families in several communities, and that a very high percentage of fatalities happen in homes without working smoke alarms". 2023 - The Ontario Fire Marshal released 2023's fire statistics. Looking over the data, three crucial numbers definitely stand out. The total number of fire-related deaths decreased from 133 from 2022 to 121 in 2023 The total number of fatal fires increased to 109 The number of fires in high-rise buildings increased by 10% With 121 fire-related deaths in Ontario, in 2023. A fire-related death every 3 days. Page 43 of 54 Page 173 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Identifying Treatment Options for the Top Risks in Oro-Medonte Identify the preferred treatment option for each. Avoid, Mitigate, Accept, Transfer Mandatory Top Risk or Issues/Concerns Preferred Profiles Treatment Option Body of water impacts training, equipment for Accept Risk - response Implement water/ice rescue training protocols, Standard operating Guidelines (SOGs), and activities Body of water impacts response time Accept Risk - Implement appropriate response protocols, SOGs, and activities Body of water— recreational/tourist activities Avoid and Mitigate Risk — public education Railway impacts station location Accept Risk - Geographic Implement appropriate response protocols, Profile SOGs, and activities Railway impacts response protocols Accept Risk - Implement appropriate response protocols, SOGs, and activities Highways (11, 400, and 12) impacts training, Accept Risk— equipment for response Implement auto extrication/rescue training protocols, SOGs, and activities Forestry and wild land fires Accept Risk— Compacity of equipment, training, public education Page 44 of 54 Page 174 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Mandatory Top Risk or Issues/Concerns Preferred Treatment Profiles Option Lightweight Construction (LWC) -Timber or *Note: For LWC see Fire light gauge, light weight structural elements Marshals Directive 2022-001 including combustible and non-combustible materials, wood and steel framing that Mitigate Risk— Ensure provides structural support for a building. adherence to FM directive Presenting a hazard to firefighter safety 2022-001 to inform pre planning activities related to when exposed to fire. emergency responses. Age of buildings Mitigate Risk - Establish routine fire safety inspection program. Conduct pre planning activities related to emergency response. Use of buildings Mitigate Risk - Establish routine fire safety inspection program. Conduct pre Building Stock planning activities related to Profile emergency response. Building density Mitigate Risk - Establish routine fire safety inspection program. Conduct pre planning activities related to emergency response. Height and area Mitigate Risk - Establish routine fire safety inspection program. Conduct pre planning activities related to emergency response. Historic and culturally significant buildings Mitigate Risk - Establish routine fire safety inspection program. Conduct pre planning activities related to emergency response. Page 45 of 54 Page 175 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Mandatory Top Risk or Issues/Concerns Preferred Treatment Profiles Option Bridges, roadways and highway. -Access to Public education, training locations regarding roads that are aligned, not with partners, specialized allowing concessions and lines travel through equipment. to the next line or concession. Highway overpasses are generally at odd numbered lines. Railway tracks with passing trains can cause a delay. And hills and valleys regarding elements pose as concerns. And no winter maintenance on some roads. Critical Infrastructure Profile Environmental Services (Water/Supply) — Inspection, public Water location of hydrants, cisterns, ponds and education, maintenance lakes are inconstant. And are not always easy and partnerships. to resource. Utility distributions (Electrical, Natural Gas, and Public education, telecommunication towers) inspection, maintenance, strategic partners, SOG's, Vulnerable age groups (0-14 and 65+ which Public education, makes up 36.8%) inspections, partners, Oro-Medonte has 2 residential communities training. comprised of citizens 65+ in an independent lifestyle. With approximately 230 units in Big Cedar and 152 units in Fergus Hill 0-14 ages reside in private dwellings which equal: 2,580. Demographic Profile Fluctuating population, Visitors and guests — Public education, (Burls Creek, large scale events and tourist inspection, enforcement, attractions and over night guest training, equipment, SOG. accommodations) Structure Fires — 8,635 private residential Public education, occupancies/dwellings, plus additional building inspection, enforcement, stock varying occupancy classifications SOG, training, equipment, including farm buildings. Page 46 of 54 Page 176 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 OPP — Limitations with radio communications. Public education, equipment, training and SOG. Hazard Profile Public Safety EMS - level of service will the fire department Determined on the level of Response can provide before and after EMS' arrival? care -training required, Profile compatible equipment, SOG. Mutual Aid/Automatic Aid - Compatible Education, SOG, training, equipment, and training to support multiple equipment. services. Public Safety OPP - No concerns for level of service None Response Profile EMS - No concerns for level of service None Community Services Hospital(s) - No concerns for level of service None Profile Residential - Fire Inspection, public education, enforcement, Community training, equipment, SOG. Services Profile Motor Vehicle Collision on Major Highway Public education, training, Economic equipment, SOG. Profile Industrial - Fire Public education, inspection, enforcement, training, equipment, SOG. Industrial - Fire Public education, inspection, enforcement, Economic training, equipment, SOG. Profile Agricultural - Fire Public education, inspection, enforcement, training, equipment, SOG. Event grounds (severe weather) Tourism Public education, inspection, enforcement, training, equipment, SOG. Page 47 of 54 Page 177 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... : Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Structure — Residential — Origin and Causes Public education, Oro-Medonte has a land area with 586.90 inspection, enforcement, Past Loss square kilometers with a population over training, equipment, SOG. and 23,017. Structural fires occur annually in Oro- Event History Medonte at an average of 11 incidents per year Profile based on the last 3 years an averaging dollar loss of$2,655,099.33 annually. Industrial — Fire — Origin and Causes Public education, Group F Industrial has an average of .66 per inspection, enforcement, year. With an average $41,834.00 dollar loss training, equipment, SOG. annually. We have noticed a more frequent occurrence at these types of occupancies in 2023 with a growing concern for a lack of prevention education and fire protection and detection. We have initiated a program strictly focused on prevention education and proactive initiatives to gain compliance in this area. Agricultural — Fire — Origin and Causes Public education, Structures not classed under the Ontario inspection, enforcement, Building Code average 12 per year, with an training, equipment, SOG. average dollar loss of$1,322,044.00 Page 48 of 54 Page 178 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... • Oro-Medonte Fire & Emergency Services Community Risk Assessment 20Y4 PRIORITY SETTING FOR COMPLIANCE Priority Setting Worksheet Priority Status Effectiveness Fire Safety Current fire prevention / public Programs Priority education Existing adequately address programs that address the fire safety the fire priority & List in order safety minimum ensure compliance of priority priority with FPPA requirements? If No, how would you reallocate resources and/or implement additional fire YIN Prevention or public education program / activities? Additional initiatives for consideration are listed in this area. Fire Prevention Public Fire Public (inspection) Education Prevention Education Activities Activities Inspection Activities Activities Fire Education Public education Focused YES YES YES programs that groups address fire safety priority Fire Prevention Applied Focused YES YES YES Education Groups Fire Inspection Request, Request, YES YES YES Complaint, Complaint, And Follow-up And Follow-up Page 49 of 54 Page 179 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Review and Summary The Township of Oro-Medonte has a comprehensive approach to managing fire and emergency situations, ensuring the safety and well-being of its residents and visitors. Oro- Medonte Fire & Emergency Services (OMFES) are dedicated to preventing fires through public education, fire inspections, Ontario Fire Code enforcement and providing rapid and skilled response to emergencies and disaster structured across five stations. OMFES have developed and implemented initiatives aimed at reaching awareness and knowledge about fire safety, fire prevention, protection and detection and code enforcement. We have organized a series of activities that are both informative and engaging, designed to teach valuable skills to people of all ages. Our program includes interactive programs led by the Fire Prevention Division, accompanied with our Firefighters where participants can learn about the importance of smoke alarms, carbon monoxide alarms and how to create and practice a home escape plan and how to be prepared for all emergencies. Moreover, we discuss resources on how to safely use outdoor equipment, manage open air burning, and maintain vehicles and property to prevent wildfires. Fire extinguisher training and demonstrations are excellent engagement platforms for fire safety education and are very beneficial to our community where practical tips and preventive measures are shared to enhance awareness and preparedness. The Township has also adopted a detailed Emergency Management Plan designed to mitigate damage during emergencies, protecting people, property, businesses, and the local economy. This plan includes preparedness for a variety of potential disasters, from chemical spills to wildfires, and is regularly updated to address the evolving needs of the community. OMFES delivers the "Alarmed for Life" program annually. The "Alarmed for Life" program is a public education and fire and life safety initiative designed to increase awareness and knowledge about fire safety and prevention in the home. It is a door-to-door campaigning that includes the distribution and installation of battery-operated smoke and/or carbon monoxide alarms emphasizing the importance of working smoke alarms on every storey of the home and outside all sleeping areas, as well as the dangers of carbon monoxide poisoning. This essential information focuses on the importance of early detection how to prevent fires in the home and what to do in case one occurs for you may have less than 2 minutes to escape your home if a fire breaks out. This program also debunks common myths about fire safety, such as the belief that carbon monoxide is a heavy gas or that small candles do not pose a significant risk. By educating the public, this program aims Page 50 of 54 Page 180 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 to reduce the number of fire-related incidents and fatalities, ensuring that more people are equipped with the knowledge to protect themselves and their loved ones from fire hazards. Additionally, OMFES have partnered with the County of Simcoe to deliver the Student Emergency Preparedness (STEP) Program to students in grades 4-6 that is focus on Emergency Preparedness. Resources are provided and sent home to parents and guardians. This lesson plan includes videos, handouts, and interactive activities that have been incorporated into classroom learning providing some additional at-home discussions. For our younger community members, we conduct a special session on recognizing the sound of smoke alarms and the actions to take when one is heard. How to get low and go. Knowing 2 ways out and having a home escape plan. How to call 911 from a smart phone. The importance of knowing your home address. What a firefighter looks like when they arrive and what they look like before they put on all our gear. There is a heavy emphasis on the fact that matches and lighters are tools, not toys and designated for adult use only. These are crucial skills for children to learn, ensuring they will be confident in how to respond in the event of an emergency. Special demonstration of our fire apparatus and equipment are used as a fantastic opportunity for OMFES to engage with the community and showcase our advanced technology and apparatus used in firefighting and rescue operations in the community. These events will often include detailed explanations of the various tools and firefighting gear carried on the fire trucks, such as hoses, ladders, breathing apparatus, and hydraulic rescue tools. During our demonstrations we cover the different variations of fire trucks (Pumpers, Tankers, Rescues and Aerials) each are designed for specific situations, from structure fires and water shuttle operations to motor vehicle extrication and water rescue operations. Participants learn about the rigorous maintenance and testing that ensures the reliability and safety of this equipment. Moreover, such demonstrations can include interactive sessions where community members can meet firefighters, ask questions, and gain a deeper appreciation for the skills and dedication required in the profession. These events serve not only as an educational experience but also as a bridge between firefighters and the community, fostering a sense of unity and respect for the vital services provided. OMFES believe strongly that education is the key to prevention. Therefore, we encourage everyone to participate in our activities and to share learned information with their family, friends, and neighbours. The threat of a tragic fire in a vulnerable occupancy, such as one of our care facilities (Group B), or elementary schools (Group A), is indeed a critical concern. These Page 51 of 54 Page 181 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 environments house individuals who are less able to independently respond in an emergency, making the implementation of robust fire and life safety measures essential. OMFES ensure that effective strategies have been implemented and maintained such as the installation of comprehensive fire detection and suppression systems, regular fire drills, and clear evacuation plans tailored to the needs of the occupants. Additionally, OMFES staff training in fire prevention and emergency response to the uniqueness of the occupants' needs significantly mitigate the risks. OMFES conduct annual fire safety inspections to monitor the safety of these vulnerable groups and building occupants adherence to the Ontario Fire Codes. In response to the rising trend of industrial fires, the importance of fire safety cannot be overstated, particularly considering the significance to life safety, economic, and the environmental impacts these events could have. OMFES have identified a need for comprehensive fire safety education and inspection programs tailored for businesses and industries. These initiatives not only help in mitigating the immediate risks associated with fires but also contribute to the long-term sustainability of businesses by reducing potential interruptions and losses. This program is structured to encompass a thorough assessment of fire risks, associated with the building design and construction along with its use and operations beginning with awareness. With the implementation of prevention and response strategies. OMFES have designed a brochure that guides the business owner through a list of the fire safety requirements and encouraged them to request a follow-up site visit and fire inspection. The initiation of this program commenced in early 2024 and will be evaluated over the next 5 years to measure the efficiency of the program. The development of this brochure and program focused on education and inspections is a commendable step towards enhancing fire safety awareness and practices among businesses, ultimately contributing to the welfare of the entire community addressing a need identified in this risk assessment. The Township of Oro-Medonte has experienced an average of 11 structural fire incidents annually over the past three years, with an average financial loss of approximately $2.65 million. This figure is a stark reminder of the potential devastation that fires can cause, not only in terms of property damage but also in terms of the emotional and social impact on the community. OMFES, has been proactive in addressing this issue by implementing new measures to enhance fire safety education and fire prevention. A recent focus and dedication to training, and certification ensures that the Department remains adequate and equipped to handle such emergencies. Page 52 of 54 Page 182 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 Structure fires can include residential, commercial, or industrial properties. These fires are found to be particularly dangerous due to the potential for structural collapse and the presence of various materials in modern decor, design and construction. The causes of these structure fires are varied, with electrical issues, open flames, unattended cooking, and smoking material as most common. Preventative measures, such as regular maintenance of electrical appliances, looking while your cooking, careful handling of open flames, and adherence to building codes, are crucial in mitigating the risk of such fires. And a percentage of these fire were found to not have working smoke alarms. OMFES continues all efforts to reduce the number of structures fires through public education, fire inspection, and code enforcement. An `After the Fire Program' is launched after every structure fire incident. OWES reach out to homes door-to-door within the area to ensure they have working smoke and carbon monoxide alarms installed. In 2023 there were a tragic 121 fire-related deaths in the province of Ontario. This included the loss of young children and families in several communities. The previous year in 2022, it was reported 133 deaths represented the highest number Ontario had ever seen. Recent studies have determined with today's modern furnishings, you have 60 seconds or less to escape. Developing a home escape plan and practicing it with everyone in the home is critical in knowing what to do in these 60 seconds. Reinforcing the need to ensure safety with fire detection and protection. Staff recognize and are mindful of the environmental changes occurring and their impact on our community's risk. As extreme weather events, tornadoes, wildfires, ice storms and other climate-driven disasters become more frequent due to global warming, Oro-Medonte along with other communities are faced with the potential increased health risks and environmental degradation. OWES are pivotal in developing strategies for adaptation and resilience, particularly for our vulnerable communities that bear the brunt of these changes. Environment Canada, and Public Safety Canada are at the forefront of such research, aiming to empower communities with science-based resources to create effective adaptation strategies. Addressing these issues requires a multifaceted approach, including identifying at-risk areas within our community, assessing the cumulative effects of climate change, and developing sustainable solutions. The path forward involves not only recognizing the risks but also actively engaging in creating resilience in our community that we can adapt to and recover from environmental challenges. OWES continue to educate, train and prepare to maintain focus on the current needs of the ever-evolving status. Public awareness programs and the adoption of best practices in fire safety can play a vital role in reducing both the frequency and severity of such incidents. As the community moves forward, it is hoped that these measures will lead to Page 53 of 54 Page 183 of 237 12.b) FES2024-03, Melanie Brown, Deputy Fire Chief Prevention & Life Sa... Oro-Medonte Fire & Emergency Services Community Ri k A sessment 2024 a decrease in the annual average of structural fires and associated losses, ensuring a safer environment for all residents of Oro-Medonte. Page 54 of 54 Page 184 of 237 12.c) OCS2024-23, Roz Llewellyn, Manager, Community Services re: Pickleb... 746(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn Meeting Date: July 17, 2024 Report No.: OCS 2024-23 Subject: Pickleball Update — Danny McHugh Park Proposal Type: For Information Only Motion No.: Recommendation 1. That Report OCS 2024-23 be received for information only. Background At the June 12, 2024, meeting of Council, motion No. C240612-6 was passed providing direction to staff to consult with the Warminster community regarding the potential surfacing of the multipurpose pad in Danny McHugh Park to facilitate pickleball and report back following the consultation program. This report serves to provide Council with the community's feedback and a solution for the existing lines on the pad. Community Consultation and Results The community consultation program included an online survey that was distributed to the Warminster community Facebook page (on June 14, 2024) and a hand-delivered flyer that was distributed on June 17' to residents living in the village of Warminster encouraging them to go online and complete the survey. The survey was available until June 28t" and 100 responses were gathered. The survey was very short and focused on the specific question of whether residents supported the installation of pickleball courts at Danny McHugh Park, and if not, their reasoning why. There was an additional question that permitted residents to provide additional comments or feedback regarding the multipurpose pad. (See attachment #1 for the survey results.) Operations and Community Services July 17, 2024 Report No. OCS 2024-023 Page 1 of 4 Page 185 of 237 12.c) OCS2024-23, Roz Llewellyn, Manager, Community Services re: Pickleb... Additionally, there was an opportunity for residents to visit the park on June 19t" from 5:00-7:00 pm to speak with staff to ask questions and seek clarification. (Six residents attended). Analysis The survey results indicate that 46% of the 100 respondents were in favour of the proposed installation of acrylic pickleball courts, while 54% were opposed. Many of the responses and discussions seemed to be centered around the potential loss of space for existing activities like basketball or hockey due to the addition of acrylic pickleball courts. Some comments mentioned they would be more supportive if the full pad could still be used for other activities. Further, many of the responses focused on improvements to other areas of the park or directing funds to other projects, as opposed to focusing on just the proposal for the pad. Some of these improvements included: the installation of a splash pad, new playground equipment or additional amenities for teens, updating the washroom building, better/safer access to and from the park crossing the highway, and adding a separate pad specifically for pickleball. While these are all great suggestions (albeit out of scope and budget for this project), some of these changes are already in the plans for Warminster. For example, the traffic signal at Hwy. 12 & Warminster Sd. Rd. to increase pedestrian safety crossing the highway will be completed this summer. Additionally, there is a park master plan for the future development of Danny McHugh Park. Phase 1, which saw the installation of the concrete pad is complete, and Phase 2 will address the washroom building and other park amenities like walking trails and landscaping. Phase 2 is identified in the long-term capital planning and will be included in the 2025-2026 budget deliberations. Furthermore, it is important that context be considered in interpreting the survey results. Those who do not play pickleball would have little reason to support it, particularly if they see other competing priorities being more important. It is also important to note that nearly half of the respondents supported the proposal of surfacing which aligns with the strong demand and emerging needs heard from the community and reflected in the recommendations in the recently completed Parks and Recreation Master Plan. Irrespective, the survey does provide a good sense of community support and information to help inform future needs. Operations and Community Services July 17, 2024 Report No. OCS 2024-023 Page 2 of 4 Page 186 of 237 12.c) OCS2024-23, Roz Llewellyn, Manager, Community Services re: Pickleb... Additional Solution Staff have continued to seek out solutions to remedy the issue with the current line painting at Danny McHugh Park. Many different approaches have been pursued to remove the paint without damaging the concrete surface. An additional option was identified following the June 12t" Council meeting. A product was found that has proven to successfully remove the lines (without damaging the pad) which will allow for repainting and realignment of the courts without the need for acrylic surfacing which carries additional considerations. This option aligns with the feedback from the community. It is anticipated that this work can be completed by July 20, 2024, and can be addressed within the current operating budget allocations (cost of -$5,000). Accordingly, staff have initiated this option to expedite its completion. Acrylic Pickleball Courts Acrylic surfacing half of the multi-use pad would improve the quality of the playing surface and court and help with addressing the need for higher quality playing areas however, it carries a number of limitations such as ongoing maintenance, implications with ice surface in the winter and the likelihood of future needs for fencing etc. The cost to complete acrylic surfacing is in the order of$25,000 and would require resurfacing approximately every seven (7 years). Staff are recommending that higher quality pickleball courts be reviewed in the Phase 2 Danny McHugh Park Development Master plan and that further consultation with the community be undertaken to inform the development and capital plans. Financial/Legal Implications/ Risk Management The Parks and Recreation Master Plan includes the recommendation to advance a focus on purpose-built pickleball courts to meet the growing community need and to support the development of the sport in the Township. Council approved In the 2023/2024 budget allotment of$60,000 for this project. Policies/Legislation N/A Corporate Strategic Priorities Financial Sustainability Community Engagement Strengthen Operational Capacity Operations and Community Services July 17, 2024 Report No. OCS 2024-023 Page 3 of 4 Page 187 of 237 12.c) OCS2024-23, Roz Llewellyn, Manager, Community Services re: Pickleb... Consultations Community of Warminster Director, Operations and Community Services Attachments 1. Warminster Pad Community Survey Results Conclusion The community consultation on the potential conversion of the multipurpose pad at Danny McHugh Park to pickleball courts yielded valuable insights. While nearly half of respondents supported the addition of pickleball, concerns regarding the loss of space for other activities were prominent. Based on the feedback and a newly identified solution, a renewed multi-use surface with new lines has been achieved at a lower cost, and less maintenance of the acrylic surface option. This solution further maintains the current status quo for pickleball court provision in different areas of the Township. Further, the development of dedicated acrylic pickleball courts will be revisited during Phase 2 of the Danny McHugh Park Master Plan. This phase, encompassing washroom facilities and other amenities, is planned for the 2025-2026 budget cycle and will include further community engagement to inform design and capital plans. This approach respects the community's desire for a versatile multipurpose space at Danny McHugh Park and ensures further direction to address the growing demand for pickleball facilities. Respectfully submitted, Roz Llewellyn, Manager Community Services June 27, 2024 Approvals: Date of Approval Nelly Morrow, Director Finance / Chief Financial Officer July 10, 2024 Shawn Binns, CAO July 10, 2024 Operations and Community Services July 17, 2024 Report No. OCS 2024-023 Page 4 of 4 Page 188 of 237 Do you like and support the addition of pickleball courts to the pad in Danny McHugh Park? 17 -7�, Yes No If no, please share your concerns. 100 Responses Answer Count Percent Absolutely not favour of resurfacing an outdoor play surface.The playing surface is satisfactory for our small community needs.Keeping it open as a multi use pad allows for more usage.We use it for pickleball,badminton and 1 1.85% rollerblading.I fear if you surface it,then a fence will be installed.No,please focus funds on cement structures for the teens to use for skateboarding or a small splash pad. As much as I'm sure they would be used,the park needs more serious upgrades for the growing population of kids age 5-10 in our neighbourhood.Spending the money on pickleball courts does not service that need when the park 1 1.85% itself needs upgrades or additions for the younger population. Currently people can already play pickleball with painted lines and portable net.There is a large amount of children in the area that use the surface for skateboarding,scootering,biking etc.kids also need the full ice rink in the winter. 1 1.85% This is not a good idea and I disagree strongly with this. Feel the space could be better used for kids.Splash pad would be awesome.pickleball courts are already all around, 1 1.85% Marchmont,west orillia etc Hard to decide when you don't provide costing details of the project!!I would be more supportive if the entire area could still be used for other sports,ie if the pickle ball equipment could be quickly taken down.Next time please 1 1.85% provide an address for the park!!Google doesn't even know where it is.... I do not agree with half of the pad being dedicated to one sport that doesn't necessarily reflect the interests of all 1 1.85% community members. I don't think the kids will enjoy this game and the space could be used better to support the children 1 1.85% 1 think it would be better to add a splash pad for the kids to play!More things to climb in and on at playground and 1 1.85% better lights at crossing to make it safer to continue to visit the park from the other side of the highway I think pickle ball courts would be fantastic at park but not where current pad is.Leave that pad for the kids.Perhaps 1 1.85% create a new pad elsewhere in park. I think this area has many younger children that would benefit from something more age appropriate for them.We also were not given the park in our subdivision that was originally proposed when building,(Keyzer Dr)which is 1 1.85% understandable things can change,but no,not seeing the benefit of pickle ball courts here either I would rather invest the money into putting in an amazing park for the kids in the area rather than something geared 1 1.85% more to adults.Not for anything but the kids playground is a joke and and actually sucks! If you take half of the pad there isn't going to much of a skating rink in the winter 1 1.85% It's ridiculous for the few people that use it.I drove past every day,several times a day and only once have I ever seen anyone playing pickle ball.With a growing community like Warminster there should be the addition of a splash 1 1.85% pad or something similar. Kids need space to play.Don't take away their concrete surface to bike/play hockey/rollerblade etc.Adults can go to 1 1.85% town and use indoor facilities.Put lights up at the corner to make it safer to cross for kids. Less practical for the kids 1 1.85% Lots of children in the growing neighbourhood.Would be wonderful to have something geared towards the children in 1 1.85% the neighbourhood. Maybe 1 day a week there are people there playing pickle ball.Many kids use the surface to learn to ride their bikes. Page 189 of 237 1 dn��re'tp'fh g9.gJbfi3& 11'QdTal( thee§GrTabie�badk[dPY3Tfdggb'I ri foT'tp'rlriltlriyAW, e§er ice re: ickleb... ridiculous,half the surface means can't have a hockey game and skating on the go at the same time.No reason to 1 1.85% make permanent courts when it's possible to keep it as it and keep it multi use year round. My kids like riding bikes around that area and now their space will be cut in half.Makes for a small ice rink in the 1 1.85% winter too. My kids love playing ball hockey on the pavement and most of the time other children are playing basketball so they 1 1.85% cannot play hockey at the same time if there is a pickle ball court. My kids use that area almost every day to play basketball.Usually both sets of nets are being used.It wouldn't make 1 1.85% sense to take away half of the usable nets My son uses the basketball court every day.Most days all of the nets are being used by kids and teens.Today he went over to play and adults had set up a pickleball net on the basketball court and the kids couldn't play.If there is 1 1.85% such a demand for this then build a new pad,don't take one away from the kids who use it all the time No!!We need more for the kiddos!A splash pad?Sidewalks,lights to allow safe access crossing the highway to get 1 1.85% to the park No,leave the kids park alone 1 1.85% Not necessary.Invest in a better playground and safe lights to cross the highway.Address the fact that several kids 1 1.85% who live within walking distance of the school are unable to attend.Pickleball courts are last on the list. Our community is constantly growing and is already at capacity with kids.They are constantly using the park and pad for skateboarding,scootering basket ball etc.Pickle ball is and would be a waste of money when it could go towards 1 1.85% things for children and family.Picnic tables,more seating,splash pad,small ramps for the kids etc. Our kids love to play in this space.Their are so many young children in this community and this is the only park- taking away a well loved hockey,roller blading,biking space would be really unfortunate.You would have a lot of 1 1.85% upset members of this community. Our warminster community is constantly growing with children,I wish to see more activitues directed for the kids.Splash pad would be fantastic!more park equipment,picnic tables and we need the whole area for an outdoor 1 1.85% rink not just half(as stated in the post)everyone loves the outdoor rink in the winter for skating.A pickle ball court is not something we need. Our warminster community is constantly growing with children,I wish to see more activitues directed for the kids.Splash pad would be fantastic!more park equipment,picnic tables and we need the whole area for an outdoor 1 1.85% rink not just half(as stated in the post)everyone loves the outdoor rink in the winter for skating.A pickle ball court is not something we need. regular noise from the court potentially being disruptive during the day for nearby neighbors especially those who 1 1.85% work from home. Resources should go towards-traffic lights.-Road resurfacing.-sidwalks 1 1.85% Splash Pad for children is a great idea!! 1 1.85% The acrylic surface will leave the pad very limited for future opportunities and activities.We support and want to play pickleball and have nets available but then the one half will then only be able to be used for pickleball which has only been a small group of the same people.The ice pad hasn't been used because it is so hard to get the water to stay 1 1.85% on the pad so boards are required and a lot of time to get it going with very specific temperatures.When the community had the ice pad it was great for different activities if it's is limited to one side it can only be used for one use at a a time.So we support pickle ball but not specifically acrylic pad which sounds like it will limit activities. The community would benefit from a splash pad for kids.A new park with NO sand and more shade.There needs to 1 1.85% be more kids things The money should go to improving the park for the kids.All the kids in the surrounding neighborhood think the park is 1 1.85% terrible and don't want to go ever. The park is on a road with no sidewalks.The playground is small.The pad is used by so many kids to rollerblade and do other activities.It's a younger community and the park needs to be more suitable for younger kids.Also,fix the 1 1.85% road it's atrocious. There are many other areas to find pickleball courts within Oro Medonte.They are chronically underused.The open 1 1.85% flat space is easily used by kids playing multiple sports(basketball,hockey,skateboards,wiggle cars,etc.) There are so many young children in this community.I would love to see a splash pad or something more age 1 1.85% appropriate.A covered pavilion would be cool too. This facility was installed for the youth.The youth do not have a voice but do not want this development.It is not a good use of public money to impulsively support a trend.If middle aged players want more pickle ball then they 1 1.85% should join a club. This is a fad and there are other more dire needs including the safety of the neighbourhood. 1 1.85% This is the only park in our community,children could on being able to walk to this facility.My young children use this pad for rollerblading,cycling and hockey.In the past this was set up as a rink which was used extensively by the 1 1.85% community.The adults which may be interested in pickle ball have court options a mere 10 minutes away by car. This money could be better allocated to improve the safety of families getting to and from their homes to even get to 1 1.85% the park... This park would be better improved with more activities for children.Lots of young families in the area with young 1 1.85% children.Perhaps a splash pad?Or expansions to the playground? This park would better suit changes geared towards our growing community that is seeing many younger families moving into the area.Please invest in the children and youth within our community as they are currently limited with 1 1.85% Iocal activities that encourage outdoor play.Thank you. This will be for teams to congregate.The increase in traffic poses a threat to our community.Warminster sd rd is a death trap and the hwy 12 intersection is next to impossible to make a left turn.We still have dump trucks with two trailers barrelling down our road,and the road is pretty much becoming non existent.Please consider the safety of 1 1.85% our community first!Fix Warminster sd.Rd.Already!A three way stop at Richeleau and Warminster sd rd.So many kids cross here to go to the park.Warminster is the only intersection with a school not to have traffic lights. Too costly,hard to maintain 1 1.85% Too small of a outdoor rink for winter time.Also taking a lot of space for 2 courts only allowing 4-8 players to play 1 1.85% many ppl can Play road hockey or basketball with many more players. We have many young children we need more activities for them and better access to the park.A pickle ball court 1 1.85% limits the use too much We need a splash pad for the local children not more sports opportunities for adults.Warminster and area has exploded with young families and we need more activities for them.The playground at the park and school yard equipment aren't suitable for preschoolers so there's nothing for them unless they head to Orillia.A splash pad would 1 1.85% be valuable for children of all ages and ability levels and would provide accessible fun for disabled teens and adults. Pickleball only serves a small few in the community. We should be creating a park for children to use.There is not a lot in this community for kids.We should be utilizin Page 190 0 237 th�tiafo7'sdTi��fMPf�las�Slfl1a "Pl�kl�b'dll"doTlrtS[ak�'a asL� h'dtrsYioTlfdbb'�1Sdd�FKIB�!!I � I'Te 1r85°lo ickleb... dollars would be happily spent to give kids some fun. We should not be reducing outdoor spots for kids!I have 4 kids who use the park regularly.They also play basketball on recreational teams.They have been chased off the basketball courts by adults who want the entire space for pickle ball!It is crazy that we are even considering taking this away.That is not even mentioning the fact that when 1 1.85% there is a skating area in the winter it is in constant use.Why would we reduce that family friendly recreational spot by 50%???We are a huge NO WAY!!!! Why can't there be a separate space or separate course if you are going to take away permanently,there is not a lot of basketball and hockey spots for kids especially taking away the rink on half the surface in the winter.Why can't 1 1.85% they be removable for the winter then you can have a full hockey rink. Won't be able to use that half 1 1.85% Worried about tax dollar increases and don't feel pickleball is geared towards all age groups. 1 1.85% Would this reduce the usage of that side of the courts? 1 1.85% Do you have any other comments or suggestions specifically for the Danny McHugh multipurpose pad? 100 Responses Answer Count Percent A splash pad would be a better use of funds for our community with the large demographic of families with young children.If this isn't a possibility,please leave the pad as it is named"multipurpose'.My children use the pad a 1 2.00% number of times every week. Add bathrooms and get rid of the sand at the playground.More seating/picnic tables for families.Better play structure 1 2.00% for older kids too. Bring back the hockey rink..or splash pad 1 2.00% Bring back to original condition.This amount of money and resources shouldn't be directed for PICKLEBALL.... 1 2.00% Build a better park! 1 2.00% Ensure that lineage and conditions are well maintained.Consider port-a-potties for public use year-round,including accessible version for spectators of park usages.Ensure full surface is still able to be flooded for winter use(public 1 2.00% skating,shinny games).Spend development fees on proper road,sidewalks and drainage to/from park. Having pickle ball nets available would be amazing Having boards available for the ice rink would also be very helpful. More trees planted in the park setting would be nice and more picnic tables.It's a great park but minimal shade.Used 1 2.00% by a lot of youth as a meeting place and great spot for them to continue to play sports on a regular basis.Right now they are crammed in one comer to play basketball right beside pickleball. I think it's a great idea to add a couple pickleball courts!My family would use them all the time. 1 2.00% I think it's good how it is.My children like to rollerblade on it 1 2.00% 1 would be more supportive if the entire area could still be used for other sports,ie if the pickle ball equipment could 1 2.00% be quickly taken down.Next time please provide an address for the park!!Google doesn't even know where it is.... I'd rather see ball hockey there no kids play pickle ball and that's who we should be catering too.Adults have more 1 2.00% access to vechles and can go elsewhere for pickleball. If it's to be used as a rink in the winter why has there been no ice in it for years. 1 2.00% In the winter it would be nice to have a proper rink with boards 1 2.00% Invest the money into a kids playground that doesn't suck 1 2.00% just that a better job is done when painting the lines 1 2.00% Leave it alone until bigger issues are addressed. 1 2.00% Love the fact of making it an ice rink in the winter 1 2.00% Love the idea. 1 2.00% Love the idea.Think it would be great to have a fence around the pickle ball courts to keep pickle balls on the court 1 2.00% and so they don't end up on the other portion of the pad where basketball,hockey,etc is going. Maintain status-quo. 1 2.00% More equipment for the kids or youth. 1 2.00% No 3 6.00% No but the township should put some money in to the building finally and make it useable,what a waste of space. 1 2.00% Pickleball is one of the fastest growing recreational/sports today.It is appealing to multiple age groups from young 1 2.00% adult to senior and retired persons.It would be a shame for Warminster not to embrace this engaging activity. Please fix the roads so people/strollers can get to the park safely. 1 2.00% Proper sidewalks to access the park. 1 2.00% Re:pad,good thinkin'to get the pickleballers in there.Additionally...The park desperately needs a splash pad. 1 2.00% Bathrooms.That entire building in the middle is a waste. Removable pickle ball courts so In the winter there can be a full ice rink.This makes absolutely no sense to take away half the court for the full year.Why don't you build a perminent court elsewhere in the park.Or make it a temporary 1 2.00% court with removable posts for the winter. Requesting fencing to be provided around the pickle ball courts 1 2.00% Same comment as above. 1 2.00% See comment above. 1 2.00% Since the community has grown so much and continues to grow,to accommodate all ages it would be nice to leave 1 2.00% the pad for current basketball,skating,etc.,and create a separate pad strictly for pickleball and/or tennis. Small water park for kids. 1 2.00% Splash pad 3 6.00% Splash pad for the kids 1 P00% Splash pad would definitely be of way more use to the members of this community....Kids should count in those 1 numbers Page 191 of Z37- Community pas p 20 . ickleb... splash pad!!!! 1 2.00% Splash pad. 1 2.00% Splash pad.Most children love splash pad and I would be nice to have one close to home and not have to go into 1 2.00% orillia.Let's keep the park for the children. The addition of skate boarding ramps. 1 2.00% The pad is currently used for kids on roller blades and bikes,and lots of basketball.Pickle ball courts will likely not be used as much as park improvements for younger children.A splash pad instead?Spending the money on expanding 1 2.00% the playground with more equipment?And a safer way to get to the park with a sidewalk on the road?Lots of better ways to spend money to make things safer there than adding pickleball courts. The park would be a great spot for a splash pad. 1 2.00% What happened to the plan that included the pavilion and walking trail? 1 2.00% Would love to see the outdoor rink running this winter! 1 2.00% Yes,pickle ball is a very popular sport right now BUT just like everything else in time it will fizzle out.Lots of adults play it but there should be stuff for teenagers to play BB.They need stuff to do to help keep them out of trouble. 1 2.00% ALSO lights at highway and road repairs should come first.Warminster community has been patiently waiting for some time now for these things to get done.Thank you. Page 192 of 237 15.a) Minutes of Barrie Public Library Board meeting held on May 23, 202... Of Barrie Public LIBRARY BOARD MINUTES BOARD MEETING: #24-04 DATE: THURSDAY, MAY 23, 2024, 7: 00 PM LOCATION : DOWNTOWN — MASSIE FAMILY COMMUNITY ROOM _ _ [Robin ustin Mitchell (Chair), Amy Courser(Councillor), Nigussie Nigussie (Councillor) rrived at 7:09pm), John Bicknell, George Hawtin, Scott Herman, Merrisa Little . Jessop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe • - Munro, Michael Sauro (Vice-Chair) . Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:03pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations — None 5. Board Development— Mobile Device Project Outcomes A. Schroeder presented the mobile device project. The mobile devices enhance cross-branch communications and service excellence, with phones provided to all public service staff for improved communication and outreach. This is one of the first successful project management outcomes since the management team engaged in this training. We can look at making the phones accessible in the future if needed for any staff. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 7.1 Valuing the Barrie Public Library Report 8. Correspondence Page 1 of 3 Page 193 of 237 15.a) Minutes of Barrie Public Library Board meeting held on May 23, 202... Of Barrie Public LIBRARY BOARD MINUTES 8.1 KPIs Memo to City Finance and Responsible Governance Committee 8.2 Neighbourhood Zoning Bylaw Changes 9. Deferred Items a. Financial Migration b. CEWS Liability (Quarterly) c. Succession Management Plan Agenda 10.Items held from the Consent Agenda Motion #24-11 JOHN BICKNELL - AMY COURSER THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #24-04 dated Thursday, May 23, 2024. CARRIED 11.Downtown Children's Floor Refresh Project Motion #24-12 JOHN BICKNELL - MERRISA LITTLE THAT the Barrie Public Library Board direct staff to develop a plan with a potential budget of$1.5M to be funded from the Future Capital Expenditures reserve to revitalize the Downtown Library's children's floor to create an engaging, modern space to meet the current and future needs of the community. CARRIED 12.Strategic Planning Discussion The Library's current strategic plan expires this year. A new plan will be developed for 2025-2030. Library administration is looking at a hybrid approach by developing new goals in-house and working with a consultant to host an engagement session with staff and the Board and invite library partners and stakeholders. This is a cost-effective approach. 13.Board Committees 13.1 Personnel & Finance 13.1.1 Policy Updates Motion #24-13 GEORGE HAWTIN -SCOTT HERMAN THAT the Barrie Public Library Board approve revisions to the Workplace Harassment and Violence Policy, the Health and Safety Policy, and the Human Resources - Recruitment and Selection Policy as recommended by the Personal & Finance committee, as amended. CARRIED 13.2 Community & Governance 13.2.1 Announcements Page 2 of 3 Page 194 of 237 15.a) Minutes of Barrie Public Library Board meeting held on May 23, 202... Of Barrie Public LIBRARY BOARD MINUTES The Library is having a book sale this weekend. Councillor Courser is hosting a celebration for Ward 4 at Sunnidale Park and extended an invitation to the Board. 13.2.2 Board Advocacy Workplan The work plan guides the Board's advocacy activities and will be posted on the Hub for easy reference. Board members can follow the plan to coordinate their participation in events. Updates about upcoming events will continue to be emailed to Board members. 14.Report of the Chair—Verbal Report The CEO will attend the city's Finance & Responsible Governance Committee meeting where the Library's KPIs will be received. The property on Dean Ave. that the city declared surplus does not include the library. The Chair congratulated the Marketing team for the award they won from the American Library Association's (ALA) PR Xchange Awards. 15.Date of Next Board Meeting Thursday, June 27, 2024 7:00 pm 16.Adjournment The meeting was adjourned at 9:15pm CHAIR DATE SECRETARY DATE Page 3 of 3 Page 195 of 237 15.b) Correspondence dated June 24, 2024 from Severn Sound Environmental... Severn Sound Environmental Association 489 Finlayson St, PO Box 460, Port McNicoll ON LOK 1 RO Phone (705) 534-7283 Email: tvanengelen ,severnsound.ca Website: www.severnsound.ca June 24th, 2024 Shawn Binns - Chief Administrative Officer Township of Oro-Medonte 148 Line 7 South Oro-Medonte ON LOL 2E0 RE: TREE SEEDLING DISTRIBUTION PROJECT — REQUEST FOR MUNICIPAL ASSISTANCE IN 2025 Dear Mr. Binns, Since 2007, Severn Sound Environmental Association (SSEA) has partnered with SSEA municipalities and North Simcoe Stewardship/Dufferin Simcoe Land Stewardship Network on the Tree Seedling Distribution Project. The Township of Oro-Medonte has participated in this project since 2009— thank you for your involvement and assistance. This `plant your own' tree initiative is an annual core project of SSEA that supports our member municipalities by facilitating tree planting in the Severn Sound area and providing residents and property owners with low-cost native tree and shrub seedlings for spring planting. Trees and forests provide a wide variety of benefits to people, wildlife, and the environment, including providing wildlife habitat, clean air and shade, climate regulation, storing carbon, stabilizing soil, and controlling erosion. The project has been very successful- since 2007, more than 160,000 tree seedlings were purchased and planted by participants, with over 21,000 seedlings purchased by Township of Oro-Medonte ratepayers to date. We successfully utilized a curbside-style pick-up model for participants again this spring and will continue to do so. We are currently in the planning stages for spring 2025. As a municipal partner, you provide support and in-kind assistance with project promotion and some aspects of project implementation (see below). The SSEA divides up municipal responsibilities for seedling pick-up, sorting/packaging, and distribution each year, so that all municipalities contribute, but no one municipality is responsible for assisting with all aspects of project implementation. 1 Page 196 of 237 15.b) Correspondence dated June 24, 2024 from Severn Sound Environmental... SSEA is responsible for coordinating the program, including: • Ordering seedlings and organizing pick-up of the bulk seedling order at the nursery (or delivery by the nursery, if feasible). ■ Creating electronic promotional materials for use by participating municipalities (i.e., poster, information/pricing sheet, species selection guide, and tree planting tips sheet). Municipalities can link to the SSEA website, which will contain all the promotional details. ■ Receiving and processing tree orders and payments from participants, with the tree order deadline typically in mid-January. ■ Providing receipts and pick-up instructions to participants. ■ Coordinating sorting and distribution of tree orders, typically in late April or early May. Municipal partners assist with the following responsibilities: ■ Making the information/pricing sheet (provided by SSEA) available to residents. Suggestions for program promotion by the municipality include: municipal web-site and at municipal facilities (e.g., poster on bulletin boards), inclusion in tax bills and/or other municipal mailings (where possible/appropriate), and local/social media (e.g., municipal page in newspaper, Twitter, Facebook). ■ Providing a suitable facility (e.g., sand dome, roads garage) for the distribution location. Note: SSEA normally coordinates several joint distribution locations among municipalities on a rotating annual basis, rather than requiring each municipality to provide an individual distribution site every year. ■ Providing assistance (e.g., staff, council member, or other municipal representative) with pick up, sorting, and distribution of tree seedlings. o Bulk order seedling pick-up from the nursery (approximately '/2 day, only if delivery by nursery is not feasible): Several vehicles are normally required, including SSEA vehicle(s) to pick up seedlings from the nursery. Whenever possible, depending on the size and type of vehicles the municipalities have available, SSEA alternates which participating municipalities assist with tree seedling pickup each spring. The tree seedling bulk order is typically picked up from the nursery one or two days prior to the distribution day o Sorting bulk order into individual orders, transportation to central pick up locations (approximately '/2 day): Tree seedlings are normally sorted about a day prior to the main distribution day, at a central location. Following sorting, orders for participants are transported to the designated distribution locations. o Distribution of tree orders (approximately '/2 day): The distribution dates are typically a Friday/Saturday combination in late April or early May. The dates each year depend on spring weather and soil conditions, which determine when seedlings can be harvested and packaged by the nursery. The dates each year depend on spring weather and soil conditions, which determine when seedlings can be 2 Page 197 of 237 15.b) Correspondence dated June 24, 2024 from Severn Sound Environmental... harvested and packaged by the nursery. The distribution timing is typically finalized in late March or early April. Municipal in-kind support for the program provides a visible partnership and helps to keep project implementation costs low. Councillor Veitch provided an email to SSEA in November 2020 as a follow up to the November 12, 2020 Council meeting, stating that "The mayor confirmed at Council that this was an ongoing project of support by the township and that Oro- Medonte Township will continue to participate in the SSEA Tree Seedling Distribution Program on an ongoing annual basis unless otherwise specified." We thank the Township for this, since this eliminates the need for SSEA to send annual requests for municipal participation and streamlines our planning process. We anticipate establishing the species and price list for the 2025 program in November, after which I will be in contact with Township staff to provide promotional materials and discuss preliminary plans for 2025 project implementation. Thank you for your continued support and assistance with this project that contributes to improving tree cover in your municipality and the Severn Sound area. Sincerely, Travis van Engelen Tree Plant Program Specialist Severn Sound Environmental Association CC: Julie Cayley, SSEA Executive Director Michelle Hudolin, SSEA Manager Watershed Resilience, Wetlands & Habitat Biologist Yvonne Aubichon, Clerk 3 Page 198 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Financial Statements For the Year Ended December 31, 2023 Index to Financial Statements Independent Auditors' Report 2 Financial Statements Statement of Financial Position 4 Statement of Operations and Net Assets 5 Statement of Cash Flows 6 Notes to Financial Statements 7 Schedule 1 - Municipal Accommodation Tax Revenue and Expenditures 13 HEHN TRICKEY Professional Corporation Page 199 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... l HEHN TRICKSY Chartered Professional Accountants Professional Corporation 300-6 West Street North,Oriltia,ON L3V 5B8 Phone:(705)325-0094 Fax:(705)325-0097 www.htca.ca Independent Auditors' Report To the Members of Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Opinion We have audited the financial statements of Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism), which comprise the statement of financial position as at December 31, 2023, and the statements of operations and net assets, and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) as at December 31, 2023, and its results of operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Entity in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Entity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Entity or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Entity's financial reporting process. 2 Page 200 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Entity's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of management's use of the going concern basis of accounting and based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Entity's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Entity to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit I �-d Hehn Trickey Professional Corporation Chartered Professional Accountants Authorized to practise public accounting by The Chartered Professional Accountants of Ontario Orillia, Ontario July 8, 2024 3 Page 201 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Statement of Financial Position As at December 31, 2023 December 31 December 31 2023 2022 Assets Current Cash $ 52,661 $ 122,031 Short-term investments (Note 3) 47,715 45,869 Accounts receivable (Note 4) 36,447 49,758 Prepaid expenses 5,193 8,701 $ 142,016 $ 226,359 Liabilities and Net Assets Current Accounts payable and accrued liabilities $ 48,934 $ 61,199 Government liabilities 2,816 2,764 Deferred revenue (Note 5 and Note 9) 37,113 98,393 Current portion of long-term debt 40,000 40,000 128,863 202,356 Net Assets Unrestricted (Note 9) 13,153 24,003 $ 142,016 $ 226,359 The accompanying notes are an integral part of these financial statements 4 Page 202 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Statement of Operations and Net Assets For the Year Ended December 31, 2023 December 31 December 31 2023 2022 Revenue Corporate sponsors $ 14,250 $ 14,250 Grant revenue - municipalities (Note 9) 95,000 110,000 Grant revenue -other(Note 7) 10,873 43,914 Interest earned 1,846 997 Marketing income 28,921 18,405 Membership fees 300 300 Miscellaneous income - 375 Municipal accommodation tax income (Schedule 1 and Note 9) 308,822 238,763 OLC guide 23,738 25,026 483,750 452,030 Expenditures General promotion and marketing 373,182 348,871 General administration Bank charges and interest 703 871 Dues, fees and licences 634 533 General and office 4,764 5,624 Insurance 6,129 5,485 Municipal accommodation tax expenditures (Schedule 1) 13,250 13,404 Meetings 93 1,172 Professional fees-audit and legal 6,500 5,000 Professional fees-other 6,794 5,243 Rent 9,000 8,600 Salaries 70,743 68,972 Telephone 1,947 1,864 Travel 861 656 121,418 117,424 494,600 466,295 Excess of expenses over revenue for the year(Note 9) (10,850) (14,265) Net assets, beginning of year, as previously stated 14,003 38,268 Prior period error correction (Note 9) 10,000 - Net assets, beginning of year, as restated (Note 9) 24,003 38,268 Net assets, end of year(Note 9) $ 13,153 $ 24,003 The accompanying notes are an integral part of these financial statements 5 Page 203 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Statement of Cash Flows For the Year Ended December 31, 2023 December 31 December 31 2023 2022 Cash provided by (used in) Operating activities Excess of expenses over revenue for the year(Note 9) $ (10,850) $ (14,265) Changes in non-cash working capital balances Accounts receivable 13,310 (26,455) Prepaid expenses 3,508 (3,402) Accounts payable and accrued liabilities (12,264) 40,152 Government liabilities 52 1,079 Deferred revenue (Note 9) (61,280) 4,136 Increase (decrease) in cash and cash equivalents during the year (67,524) 1,245 Cash and cash equivalents, beginning of year 167,900 166,655 Cash and cash equivalents, end of year $ 100,376 $ 167,900 Represented by Cash $ 52,661 $ 122,031 Short-term investments 47,715 45,869 $ 100,376 $ 167,900 The accompanying notes are an integral part of these financial statements 6 Page 204 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Notes to Financial Statements For the Year Ended December 31, 2023 1. Significant Accounting Policies These financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit organizations. Nature of Organization The organization is incorporated by letters patent without share capital under the provisions of the Ontario Corporations Act. The organization is to be carried on without pecuniary gain to its members and any profits or other accretions are to be used in promoting its objects. The organization's purpose is to attract visitors to the region and to create an atmosphere that will encourage them to return. The organization is a non-profit corporation and, as such, is exempt from income tax. Financial Instruments Initial and subsequent measurement The organization initially measures its financial assets and liabilities at fair value. The organization subsequently measures all its financial assets and liabilities at cost or amortized cost. Financial assets measured at cost or amortized cost include cash, short term investments and accounts receivables. Financial liabilities measured at cost or amortized cost include accounts payable and accrued liabilities. Impairment For financial assets measured at cost or amortized cost, the organization determines whether there are indications of possible impairment. When there is an indication of impairment, and the organization determines that a significant adverse change has occurred during the period in the expected timing or amount of future cash flows, a write-down is recognized in net income. A previously recognized impairment loss may be reversed to the extent of the improvement. The carrying amount of the financial asset may not be greater than the amount that would have been reported at the date of the reversal had the impairment not been recognized previously. The amount of the reversal is recognized in net income. 7 Page 205 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Notes to Financial Statements For the Year Ended December 31, 2023 1. Significant Accounting Policies (continued) Revenue Recognition The organization follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions, sponsorship and grants are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Marketing and OLC guide income is recognized at the time services are rendered or when the event occurs. Municipal accommodation tax income is recognized as revenue in the year the related accommodation tax expenditures are paid or payable. Short-term Investments Short-term investments are recorded at cost plus accrued interest. Capital Assets Capital assets are not recorded on the balance sheet. Expenditures for capital assets are recorded as expenses and disclosed on the statement of operations in the year in which they are incurred. Contributed Services Due to the difficulty of determining their fair value, contributed materials and services are not recognized in the financial statements. Use of Estimates The preparation of financial statements in accordance Canadian Accounting Standards for Not-for-Profit Organizations requires management to make estimates that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future. Cash Equivalents Cash and cash equivalents consist of cash on hand, bank balances and guaranteed investment certificates with maturities of less than 1 year. 8 Page 206 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Notes to Financial Statements For the Year Ended December 31, 2023 2. Financial Instruments The organization has a comprehensive risk management framework to monitor, evaluate and manage the principle risks assumed with financial instruments. The risks that arise from transacting financial instruments include liquidity risk. (a) Liquidity risk: The organization's exposure to liquidity risk is dependent on the receipt of funds from its major funding sources and other related fundraising sources, whether in the form of grant revenue, fundraising or interest. 3. Short-Term Investments 2023 2022 Guaranteed investment certificates $ 47,715 $ 45,869 The guaranteed investment certificates bear interest at 4.75% and mature in November 2024. 4. Accounts Receivable 2023 2022 Government grants receivable $ 3,293 $ 3,440 HST receivable 6,533 8,211 Other receivables 26,621 38,107 $ 36,447 $ 49,758 9 Page 207 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Notes to Financial Statements For the Year Ended December 31, 2023 5. Deferred Revenue 2023 2022 Visitor Guide Prepayments Balance, beginning of year $ 8,485 $ 2,897 Amounts received during the year 26,530 30,614 Current year revenue (23,738) (25,026) Balance, end of year 11,277 8,485 Calendar Advertising Prepayments Balance, beginning of year - 2,500 Amounts received during the year 2,250 4,200 Current year revenue (2,250) (6,700) Balance, end of year - - Tourism Simcoe County Funding Balance, beginning of year - 10,000 Amounts received during the year 5,200 9,600 Current year revenue (5,200) (19,600) Balance, end of year - - Municipal Accommodation Tax Income Balance, beginning of year 89,907 78,860 Amounts received during the year(Note 9) 244,751 249,810 Current year revenue (308,822) (238,763) Balance, end of year 25,836 89,907 $ 37,113 $ 98,393 10 Page 208 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Notes to Financial Statements For the Year Ended December 31, 2023 6. Long-term Debt 2023 2022 Canada Emergency Business Account loan, interest free, maturing January 2024 $ 40,000 $ 40,000 Less current portion 40,000 40,000 The organization received a $60,000 Canada Emergency Business Account (CEBA) loan in prior years, $20,000 of which is forgivable if the balance is repaid by January 2024. The forgivable portion of $20,000 was reported as revenue in the years received. The loan was repaid in January 2024. 7. Grants During the year, the organization received grant revenue as follows: 2023 2022 County of Simcoe $ 5,200 $ 19,600 Federal Economic Development Agency for Southern Ontario 5,673 24,314 $ 10,873 $ 43,914 8. Commitment The organization has leased premises for which payments over the next two years is as follows: Year Amount 2024 $ 9,000 2025 3,000 11 Page 209 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Notes to Financial Statements For the Year Ended December 31, 2023 9. Prior Period Error Correction During the current year's audit, it was discovered that the organization only allocated $20,000 from the municipal accommodation tax (MAT) income to cover the City of Orillia's operating contribution to the organization. Under the Municipal Accommodation Tax Use of Funds Agreement dated September 1, 2020, the organization may allocate a maximum of $30,000 from MAT funds to cover the City of Orillia's contribution to the organization. This has resulted in a restatement of the 2022 comparative figures as follows: Deferred revenue decreased $10,000 from $108,393 to $98,393 Grant revenue - municipalities increased $10,000 from $100,000 to $110,000 Excess of expenses over revenue decreased $10,000 from $24,265 to $14,265 These corrections increased the organization's net assets by$10,000 from $14,003 to$24,003 as of December 31, 2022. 12 Page 210 of 237 15.c) Correspondence from Orillia and Lake Country Tourism re: Financial... Ontario's Lake Country Marketing Board (o/a Orillia and Lake Country Tourism) Schedule 1 - Municipal Accommodation Tax Revenue and Expenditures For the Year Ended December 31, 2023 December 31 December 31 2023 2022 Income Administrative charge $ 13,250 $ 13,404 Municipal accommodation tax (Note 9) 325,573 255,359 Allocated to grant revenue - municipalities (Note 9) (30,000) (30,000) 308,823 238,763 Expenditures Bank charges and interest (106) 686 Content creation - 3,375 Digital marketing 83,686 76,156 Flavours of Lake Country 3,468 150 Influencer and family tours 13,970 9,880 Other projects 45,660 72,941 Photo and video development 10,983 16,063 Print advertising 26,875 29,445 Processing fees 13,250 13,404 Product development 11,925 11,062 Signage 64,775 - Tap into Maple 4,896 - Wages 29,441 5,601 308,823 238,763 The above expenditures have been allocated to the general promotion and marketing, bank charges and interest and municipal accommodation tax expenditures lines on the statement of operations and net assets. 13 Page 211 of 237 15.d) Correspondence from Oro-Medonte Chamber of Commerce re: Financial ... EVANS ENTERPRISES INC. Income Tax & Accounting 56 Highcroft Road Barrie, Ontario L4N 2X7 COMPILATION ENGAGEMENT REPORT The following Financial Statements for ORO-MEDONTE CHAMBER OF COMMERCE have been compiled from the client's records and other information supplied by the client, for the Year Ending December 31,2023. No audit or review has been made to verify the accuracy or completeness of the information provided, nor did I attempt to determine whether the statements contain departures from generally accepted accounting principals. Readers are cautioned that these statements may not be suitable for their purposes. W.A.Evans Page 212 of 237 15.d) Correspondence from Oro-Medonte Chamber of Commerce re: Financial ... OR.O-MEDONTE CHAMBER OF COMMERCE UNAUDITED FINANCIAL STATEMENTS YEAR ENDED DECEMBER 31, 2023 Page 213 of 237 15.d) Corresp _gfMg tS k9-fECommerce re: Financial ... BALANCESHEET AS AT DECEMBER 31,2023 ASSETS 2023 2022 Current Assets Bank $ 49,509 $ 12,031 Accounts Receivable 147 61,213 HST Receivable - 16,632 Prepaid expenses 1,360 1,360 51,016 91,236 Capital Assets (Note 2) 360 413 S 51.376 S 225.390 LIABILITIES Current Liabilities Accounts payable and accrued liabilities $ 3,758 $ 1,975 Credit Card Payable - 43 Payroll Dedications payable 1,292 1,305 Oro-Medonte RT07 Bridge Loan - 60,000 5,050 63,323 SHAREHOLDERS' EQUITY Net Income 18,000 100 Retained Earnings 28,326 8,433 46,326 8,533 S 51.376 3,390 Approved on behalf of the board Director (Unaudited- See Notice to Reader) Page 214 of 237 15.d) CorrespBWV f6 EOj WC MECommerce re: Financial ... INCOME STATEMENT FOR YEAR ENDING DECEMBER 31., 2023 2023 2022 REVENUES Grants $ 36,042 $ 136,212 Mystical Lights 18,567 11,850 Mystical Lights Sponsorships 12,858 8,550 Membership Dues 17,047 17,571 Farmers Market Fees 6,203 8,702 Farmers Market- Sponsorships 5,615 5,500 Group Insurance Commissions 15,083 14,154 Advertising Revenue 10,362 - Guide Maps 200 4,650 Website Sponsorships 2,000 - Interest Income 112 - Gross Profit 124,089 207,189 EXPENSES Advertising and promotion $ 8,681 $ 6,970 RT07 Grant- Farmers Market 237 20,832 RT07 Grant- Mystical Lights 5,214 60,528 Local Grant Expenses 4,825 19,845 Amortization 90 103 Insurance 2,822 2,109 Interest and Bank Fees 894 1,866 Memberships & Subscriptions 76 2,508 Office Expenses 4,261 1,911 Professional Fees 6,150 5,101 Equipment Rentals - 2,019 Salaries & Wages 71,391 67,373 Supplies 200 553 RT07 Grant- Storage/Purchases 600 28,602 Mystical Lights Costs 648 1,706 Travel Expense - 1,329 Total Expenses 106,089 228,052 Net Revenue Less Expenses 18,000 ( 20,863) Net Assets- Beginning of Year 28,326 49,189 NET ASSETS- End of Year $ 46,326 $ 28,326 (Unaudited- See Notice to Reader) Page 215 of 237 15.d) Correspondence from Oro-Medonte Chamber of Commerce re: Financial ... ORO-MEDONTE CHAMBER OF COMMERCE STATEMENT OF NET EARNINGS FOR THE YEAR ENDED DECEMBER 31,2023 2023 2022 Balance at beginning of period $ 28,326 $ 49,189 Net earnings (loss) 18,000 (20,863) Balance at end of period S 46 .E (Unaudited- See Notice to Reader) Page 216 of 237 15.d) Correspondence from Oro-Medonte Chamber of Commerce re: Financial ... ORO-MEDONTE CHAMBER OF COMMERCE NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2023 1. ACCOUNTING POLICY Fixed assets Fixed assets are recorded at cost. Depreciation is provided on the declining balance basis designed to depreciate the assets over their estimated useful lives. The depreciation rates are as follows: Automobile - 30%per annum Office equipment - 20%per annum Signs - 20%per annum 2. CAPITAL ASSETS Accumulated 2022 Cost Amortization Net Book Value Office equipment $ 2,999 $ 2,549 $ 450 Amortization - 90 90 Year End Total S 2,999 2.639 360 3. PURPOSE OF THE ORGANIZATION ORO,-MEDONTE CHAMBER OF COMMERCE (the "Organization") is a not-for-profit organization of Ontario. As a registered charity, the organization is exempt from paying Income Tax under Subsection 149(l) of the Income Tax Act. The Organization operates to provide the promotion of Oro-Medonte Township business as the Oro-Medonter Chamber of Commerce. 4. LONG TERM DEBT The $ 60,000 bridge loan advance in 2022 was extinguished during 2023 with the Federal Shop Local,Grant. (Unaudited- See Notice to Reader) Page 217 of 237 15.e) Correspondence dated July 10, 2024 from the Orillia Public Library... III IVIIII n Orillia Public Memo Library To: Shawn Binns, Director, Operations & Community Services, Township of Oro- Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Meagan Wilkinson, CEO, Orillia Public Library Date: July 10, 2024 Subject: Township of Oro-Medonte Statistics: June 2024 Township of Oro-Medonte monthly statistics below, please contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* orrowing Renewals July 10, 2024 June 1-30, 2024 June 1-30 2024 Township of Oro- 1,359 445 3,599 Medonte Adult Township of Oro- 271 68 776 Medonte Child Township of Oro- 44 16 9 Medonte Youth Township of Oro- 0 0 Medonte Housebound E-Access 75 N/A N/A Total 1,749 529 4,424 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. *Number of members subject to final verification by Orillia Public Library. Page 218 of 237 r do � Public , Information Session 5 pm - 7 pm - �� July 18, 2024 St. Thomas Anglican Church, Parish Hall 28 Church Street, Shanty Bay Following a recent report on the condition of the Shanty Bay Wharf, the Township is hosting a public information session on July 18 from 5-7pm at St. Thomas Church, which will provide an overview of the current status of the wharf, and options for the future. Following the meeting, a survey will be available for residents to share their comments. For those who can't attend the meeting, the presentation and survey link will be available at the Township's website, and shared to social media. 15.g) Correspondence dated July 10, 2024 from the Township of Springwate... Township of www.springwater.ca ® C 2231 Nursery Road Springwater Minesing, Ontario L9X 1A8 Canada Honourable Andrea Khanjin Sent via Email Minister of the Environment Conservation and Parks Andrea.Khani in(a)pc.ola.orq Honourable Graydon Smith, Minister of Natural Resources and Forestry Graydon.Sm ith(o)pc.ola.orq Honourable Mike Harris Jr. Minister of Red Tape Reduction Mike.Harris(d-�pc.ola.orq July 10, 2024 Dear Honourable Ministers, Khanjin, Smith, and Harris: In response to multiple concerns brought forward by residents, businesses and stakeholders, Council of the Township of Springwater considered and passed the following resolution at its Regular meeting on July 3, 2024: C423-2024 Moved by: Thompson Seconded by: Garwood Whereas members of Council have received concerns from residents, business owners and stakeholders who are frustrated with the permitting approvals process of the Nottawasaga Valley Conservation Authority (NVCA); and, Whereas, specifically, the concerns raised surrounded the timelines for receiving permit approvals and the studies being requested as part of permit approvals. Be It Therefore Resolved That a letter be sent to the Hon. Andrea Khanjin, Minister of the Environment, Conservation and Parks and the Hon. Graydon Smith, Minister of Natural Resources and Forestry, and the Hon. Mike Harris Jr., Minister of Red Tape Reduction requesting a meeting to discuss the ongoing concerns. And Further That a copy of the letter be sent to the Hon. Doug Ford, Premier of Ontario, all NVCA member municipalities and the County of Simcoe. Carried The Township is requesting a meeting to discuss the ongoing concerns of Council and Springwater residents relating to the Nottawasaga Valley Conservation Authority. Phone: 705-728-4784 Office of the Mayor Fax: 705-728-6957 Ext. 2010 Page 220 of 237 15.g) Correspondence dated July 10, 2024 from the Township of Springwate... Township of www.springwater.ca 2231 Nursery Road Spritig-water Minesing, Ontario L9X 1A8 Canada Shelley Westlake-Brown, Executive Assistant, will be reaching out to your offices shortly to discuss a mutually available date and time for a meeting. Should it be more convenient for your office, please contact Ms. Westlake-Brown at 705-728-4784 x 2020 or via email at shelley.westlake-brown a(,springwater.ca. Regards, wp� Mayor Jennifer Coughlin cc: The Honourable Doug Ford, Premier of Ontario; Township of Adjala-Tosorontio; Township of Amaranth; City of Barrie, Town of The Blue Mountains; Town of Bradford West Gwillimbury; Clearview Township; Town of Collingwood; Township of Essa; Municipality of Grey Highlands; Innisfil; Township of Melancthon; Town of Mono; Township of Mulmur; Town of New Tecumseth; Township of Oro-Medonte; Town of Shelburne; Township of Springwater; Town of Wasaga Beach; County of Simcoe; Dufferin County; & Grey County. Phone: 705-728-4784 Office of the Mayor Fax: 705-728-6957 Ext. 2010 Page 221 of 237 18.a) By-Law No. 2024-066:A By-law to Delegate Authority— Fleet Divisi... The Corporation of The Township of Oro-Medonte By-Law No. 2024-066 A By-law to Delegate Authority—Fleet Division Whereas Section 2 of the Municipal Act, 2001, S.O. 2001, Ch. 25, as amended, indicates that the purpose of a municipality is to be a responsible and accountable government with respect to matters within its jurisdiction, and each municipality is given powers and duties under the Municipal Act, 2001, and many other Acts for the purpose of providing good government with respect to those matters; And Whereas Section 23.1 of the Municipal Act, 2001, S.O. 2001, ch. 25, as amended, authorizes a municipality to delegate its powers and duties; And Whereas it is deemed expedient to delegate authority from Council to the officers and employees of the municipality for the purpose of providing responsible, accountable, good, and efficient government; And Whereas Oro-Medonte Policy By-Law 2007-141 POL-ADM-09 establishes a Delegation of Powers and Duties Policy for the Township of Oro-Medonte. Now Therefore the Council of The Township of Oro-Medonte hereby enacts as follows: 1. Authority is delegated to specified positions and the employees in to act, subject to limits and restrictions, as described in Schedule"A"—Fleet Division attached hereto. Schedule "A"- Fleet Division hereby forms part of this By-Law. 2. Authority is delegated to specified positions and the employees in to act, subject to limits and restrictions, as described in Schedule"B"—Fire and Emergency Services Department attached hereto. Schedule"B"—Fire and Emergency Services Department hereby forms part of this By-Law. 3. Any delegated authority is granted only to the officer or employee holding the corresponding position listed under the "Delegation"column in Schedule"A"and Schedule "B"and includes any officer or employee holding the corresponding position on a permanent, temporary, or acting basis. In addition, the delegation is also granted to the corresponding officer or employee's supervisor and each supervisor above that position in the corporate structure, up to and including the Chief Administrative Officer. 4. Where any delegation of authority to any officer, employee, or their supervisor is not permissible by law, such as in the instance where a professional qualification, accreditation, or license is required to exercise the authority, then the delegation is deemed not granted to that officer or employee or their supervisor but does not affect the delegation of any other officer or employee or their supervisor. 5. Officers and employees with delegated authority under this By-law shall exercise their authority responsibly and shall be accountable and responsible for their actions and decisions. 6. Where identified in the schedules, the department head may, by written memorandum to the Chief Administrative Officer("CAO"), delegate all or any part of its authority under this by-law to a position ("Subdelegate"). Such memorandum shall specify the scope of the delegation and the identity of the Subdelegate. The delegation shall be effective upon receipt of the memorandum by the CAO. Page 222 of 237 18.a) By-Law No. 2024-066:A By-law to Delegate Authority— Fleet Divisi... 7. If any of the delegations included herein are inconsistent with the Powers and Duties of Council, including directions issued by the Mayor, those delegations shall be read down so as to not conflict with Council and their directions. 8. If an officer or employee has a conflict of interest related to a delegated authority in this By-law, then the officer or employee must not exercise their delegated authority and must forthwith report the conflict of interest to their supervisor. 9. This By-Law does not diminish, restrict, or reduce any authority delegated to any officer or employee by any other By-law, statute, regulation, or as otherwise provided at law. 10. This By-law shall take effect on the final passing thereof. By-Law Read a First,Second and Third time,and Passed this 17th day of July,2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 223 of 237 18.a) By-Law No. 2024-066:A By-law to Delegate Authority— Fleet Divisi... Schedule"A"- Fleet Division to By-law No. 2024-066 for The Corporation of the Township of Oro-Medonte A. Department OCS: Fleet Division (Operational Equipment/Staff Only) Description and Limitations Delegation 1 Ministry of Transportation Ontario Manager of Operations and Community (MTO)documents-signing Services (OCS), Supervisor of Fleet or authority of vehicle licenses, delegate, or Chief Financial Officer or ownerships, registrations, and delegate. address changes. 2 (MTO)Submissions and signing-off Manager of Operations and Community on vehicle safety certificates along Services (OCS), and/or Supervisor of with the certified mechanic are Fleet. required. 3 Commercial Vehicle Operator's Manager of Operations and Community Registration (CVOR): Signing Services (OCS), and/or Supervisor of authority for related documents, Fleet. annual submissions, and reports and answering specific related questions. 4 Drive On (formerly MVIS)signing to Manager of Operations and Community authorize new program initialization. Services (OCS), and/or Supervisor of Will include vehicle safety Fleet. certificates, e-testing, registration of certified technicians and other approvals associated within this program. 5 Disposal of Fleet Assets—signing Director, Operations and Community authority for fleet-related disposals. Services or delegate; or Chief Financial Eg Biddin o auctions etc. Officer or delegate. Page 224 of 237 18.a) By-Law No. 2024-066:A By-law to Delegate Authority— Fleet Divisi... Schedule "B"— Fire and Emergency Services to By-law No. 2024-066 for The Corporation of the Township of Oro-Medonte B. Department Fire and Emergency Services: Fire Fleet, Equipment and Apparatus Description and Limitations Delegation 1 Ministry of Transportation Ontario Fire Chief or delegate;or Chief Financial (MTO)documents-signing Officer or delegate. authority of vehicle licenses, ownerships, registrations, and address changes. 2 Disposal of Fleet Assets—signing Fire Chief or delegate;or Chief Financial authority for fleet-related disposals. Officer or delegate. Eg Biddin o, auctions etc. Page 225 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... The Corporation of the Township of Oro-Medonte By-law No. 2024-069 A By-law to Provide for the Maintenance, Management, Regulation and Control of the Cemeteries under the Jurisdiction of The Corporation of the Township of Oro-Medonte and to Repeal By-Law No. 2014-157 Whereas the Funeral, Burial and Cremation Services Act, 2002, S.O. 2002 c.33 (FBCSA) regulates the operations of cemeteries in Ontario. And Whereas The Bereavement Authority of Ontario(BAO)was established as a Delegated Administrative Authority(DAA)on January 16, 2016, under the Safety and Consumer Statutes Administration Act, 1996. The BAO administers provisions of the Funeral, Burial and Cremation Services Act, 2002(FBCSA) which is consumer protection legislation respecting funerals, burials, cremations and related services within the province of Ontario. And Whereas, a request was received from The Bereavement Authority of Ontario to consider renaming The Township of Oro-Medonte's"Abandoned Cemetery" name. And Whereas the Council of the Township of Oro-Medonte, at its June 12, 2024 meeting, per Resolution No. C240612-2, approved the Heritage Committee's Resolution No. HC240527-5 to rename the"Abandoned Cemetery"to"Old Barrie Road Baptist Cemetery". And Whereas Council of The Township of Oro-Medonte deems it desirable to update the by-law to reflect current operations. And Whereas the Township of Oro-Medonte maintains five (5) inactive cemeteries as outlined in Schedule"A" attached hereto and forms part of this by- law. And Whereas the provisions of this By-Law shall be applicable to the cemeteries maintained by the Township of Oro-Medonte. And Whereas no such by-law comes into force or takes effect until it is filed with, and approved under the Funeral Burial &Cremation Services Act, 2002, Section 151. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Definitions Burial: The opening and closing of an inground lot or plot for the disposition of human remains or cremated human remains. By-laws: The rules and regulations under which the Cemetery(and/or Crematorium)operates. Care and Maintenance Fund: The requirement under the FBCSA that a percentage of the purchase price of all Interment Rights, and set amounts for marker and monument installations is contributed into the Care and Maintenance Fund. Interest earned from this fund is used to provide care and maintenance of plots, lots, markers and monuments at the Cemetery. Columbarium: A columbarium is a permanent resting place for cremated remains. Page 1 of 7 Page 226 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... Contract: For the purpose of this by-law, all purchasers of interment rights must sign a contract/agreement with the operator, detailing obligations of both parties and acceptance of the cemetery by-law. Corner Posts: Shall mean any stone or other land markers set flush with the surface of the ground and used to indicate the location of a lot or plot. Crypt: An individual compartment in a mausoleum for the entombment of human remains. Grave: (Also known as Lot)means any inground burial space intended for the interment of a child, adult or cremated human remains. Interment Right: The right to require or direct the interment of human remains or cremated human remains in a grave, lot, niche or crypt and direct the associated memorial ization. Interment Rights Holder: Any person designated to hold the right to inter human remains in a specified lot. Lot: For the purpose of this by-law a lot is a grave. Marker: Shall mean any permanent memorial structure that is set flush and level with the ground, and used to mark the location of a burial lot. Mausoleum: A mausoleum is an external free-standing building constructed as a monument enclosing the interment space or burial chamber of a deceased person or people. Monument: Any permanent memorial projecting above the ground installed within the designated space to mark the location of a burial or lot. Niche: An individual compartment in a columbarium for the entombment of cremated human remains. Plot: For the purpose of this by-law, a plot is a parcel of land, sold as a single unit, containing multiple lots. Service Animal: A service animal means any animal used by a person with a disability for reasons related to the disability and the owner has a valid identification card signed by the Attorney General of Canada, or a certificate of training from a recognized service animal training school. Scattering: Shall mean the act of spreading of cremated remains over a designated area within a cemetery with the knowledge and permission of the Township and in keeping with the cemetery's by-law. Scattering Rights Holder: Any person designated to hold the right to scatter cremated human remains in a specified lot or other designated area within the cemetery. Township: For the purpose of this by-law, the Township is The Township of Oro-Medonte. 2. Conduct a) Hours of Operation: 8:00 a.m. to Sundown. b) No person shall enter or remain in a Cemetery between Sundown and 8:00 a.m.without the permission of the Township. Page 2 of 7 Page 227 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... c) Subsection b)shall not apply to a police officer and employees of the Township of Oro-Medonte in the performance of their duties. d) The Township reserves full control over the cemetery operations and management of land within the cemetery grounds. e) No person may damage, destroy, remove or deface any property within the Cemetery. f) All visitors should conduct themselves in a quiet manner that shall not disturb any service being held. 3. Liability a) The Township will not be held liable for any loss or damage, without limitation (including damage by the elements, Acts of God, or vandals)to, any lot, plot, columbarium niche, mausoleum crypt, monument, marker, or other article that has been placed in relation to an interment or scattering right save and except for direct loss or damage caused by gross negligence of the cemetery. b) The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons causes by or resulting from the use of the Cemetery and shall, from time to time, and at all times hereafter, protect, indemnity and forever save and keep harmless the Township, and/or its officers, agents and servants, against any damage, penalty, fire claim,judgment, costs, expense or charge suffered, imposed assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission. 4. Pets or Other Animals: a) No person shall bring any animal onto a cemetery, except a service animal, unless authorized in writing by Council. b) Pets or other animals, including cremated animal remains, are not allowed to be buried/scattered on cemetery grounds. 5. Right to Re-Survey The Township has the right at any time to re-survey, enlarge, diminish, re-plot, change or remove plantings, grade, close pathways or roads, alter in shape or size, or otherwise change all or any part of the cemetery, subject to approval of the appropriate authorities. 6. Burial or Scattering of Cremated Remains a) Payment must be made to the funeral director/service provider before a burial can place. b) The Township shall be given 48 business hours of notice for each burial of human remains or cremated human remains. c) The opening and closing of graves, crypts and niches may only be conducted by those designated to do work on behalf of the Township. d) Cremated remains are not permitted to be scattered on a grave. e) Per the Act, Human remains may be disinterred from a lot provided that the written consent(authorization)of the interment rights holder has been received by the Township and the prior notification of the medical officer of Page 3 of 7 Page 228 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... health. A certificate from the local medical officer of health must be received at the cemetery office before the removal of casketed human remains may take place.A certificate from the local medical officer of health is not required for the removal of cremated remains. 1) In special circumstances the removal of human remains may also be ordered by certain public officials without the consent of the interment rights holder and/or next of kin(s)per the Act. 7. Memorialization a) No monument, footstone, marker or memorial of any description shall be placed, moved, altered, or removed without permission from the Township. b) Minor scraping of the monument base of an upright monument due to grass/lawn maintenance is considered to be normal wear. c) The Township will take reasonable precautions to protect the property of interment rights holders, but it assumes no liability for the loss of, or damage to, any monument, marker, or other structure, or part thereof. e) Should any monument or marker present a risk to public safety because it has become unstable, the Township shall do whatever it deems necessary by way of repairing, resetting, or laying down the monument or marker or any other remedy so as to remove the risk. f) The Township reserves the right to remove at its sole discretion any marker, monument, or inscription which is not in keeping with the dignity and decorum of the cemetery. 8. Care and Planting a) A portion of the price of interment or scattering rights is trusted into the Care and Maintenance Fund. The income generated from this fund is used to maintain, secure and preserve the cemetery grounds. Services that can be provided through this fund include: -re-levelling and sodding or seeding of Lots or scattering grounds; -maintenance of cemetery roads, sewers and water systems; - maintenance of perimeter walls and fences; - maintenance of cemetery landscaping; - maintenance of mausoleum and columbarium; - repairs and general upkeep of cemetery maintenance buildings and equipment. b) No person other than Township shall remove any sod or in any other way change the surface of the burial lot in the cemetery. c) No person shall plant trees, flower beds or shrubs in the cemetery except with the approval of the Township. d) Flowers placed on a grave shall be removed after a reasonable time to protect the sod and maintain the tidy appearance of the cemetery. 9. Items That Are Prohibited and Permitted a) The Township reserves the right to regulate the articles placed on lots or plots that pose a threat to the safety of all interment rights holders, visitors to the cemetery and Township employees/contractors and prevents the Township from performing general cemetery operations, or are not in keeping with the respect and dignity of the cemetery. Prohibited articles Page 4 of 7 Page 229 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... will be removed and disposed of without notification e.g., articles made of hazardous materials such as non-heat resistant glass (excludes glass attached to monuments), ceramics, or corrosive metals; loose stones or sharp objects; trellises or arches; chairs or benches. b) The Township reserves the right to disallow or remove quantities of memorial wreaths or flowers considered to be excessive and that diminishes the otherwise tidy appearance of the cemetery. 10. Contractor/Monument Dealers a) Any contract work to be performed within the cemetery requires the written pre-approval of the interment rights holder and the Township before the work may begin. Pre-approval includes but is not limited to: landscaping, delivery of monuments and markers, inscriptions, designs, drawings, plans and detailed specifications relating to the work, proof of all applicable government approvals and permits, the location of the work to be performed. It is the responsibility of all contractors to report to the Township and provide the necessary approvals before commencing work at any location on the cemetery property. b) Prior to the start of any said work, contractors must provide proof of(any or all may apply depending on scope of work to be performed): -WSIB coverage; -Occupational Health and Safety compliance standards; - Environmental Protection; -WHMIS; - Evidence of liability insurance of not less than $5,000,000. c) All cemetery by-laws apply to all contractors and all work carried out by contractors within the cemeteries' grounds. d) Contractors, monument dealers and suppliers shall not enter the cemetery in the evening, weekends or statutory holidays, unless approval has been granted by the Township. e) No work will be performed at the cemetery except during the regular business hours of the cemetery. f) Contractors shall temporarily cease all operations if they are working within 100 metres of a public gathering until the conclusion of the service. The cemetery reserves the right to temporarily cease contractor operations at their sole discretion if the noise of the work being performed by the contractor is deemed to be a disturbance to any funeral or public gathering within the cemetery. g) Contractors, monument dealers and suppliers shall lay wooden planks on the burial lots and paths over which heavy materials are to be moved in order to protect the surface from damage. 11. Columbariums a) Payment must be made to the funeral director/service provider before an interment may take place. b) Only the Funeral Director/service provider may open and seal niches for interments. This applies to the inside sealer and the niche front. c) To ensure quality control, desired uniformity and standard of workmanship, the Township reserves the right to inscribe all niche fronts or install all lettering, vases, adornments, or any other approved attachment. Page 5 of 7 Page 230 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... d) No person other than the funeral director/service provider shall remove or alter niche fronts. 12. By Law Amendments a) The cemeteries shall be governed by this by-law and all procedures will comply with the Funeral, Burial & Cremation Services Act, 2002 which may be amended periodically. b) All by-laws and by-law amendments are subject to the approval of The Bereavement Authority of Ontario. 13. General a) In the event that any provision of this By-Law are deemed to be invalid or void, in whole or in part, by any court of competent jurisdiction, the remaining terms and provisions shall remain in full force and effect. b) That By-Law No. 2014-157 be repealed in its entirety. c) This by-law shall take effect on the approval of the Registrar, Bereavement Authority of Ontario. By-law read a First, Second and Third time, and Passed this 17th day of July, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw 11, 1 Clerk,Yvonne Aubichon N4 Page 6 of 7 Page 231 of 237 18.b) By-law No. 2024-069:A By-law to Provide for the Maintenance, Mana... Schedule "A" to By-Law No. 2024-069 for The Corporation of the Township of Oro-Medonte Cemeteries Maintained by the Township of Oro-Medonte Moon Private Cemetery Lot 15, Concession 9 Medonte Township of Oro-Medonte Old Barrie Road Baptist Lot 10, Concession 6 Cemetery Oro Township of Oro-Medonte Leigh's Corners Cemetery Part East Half Lot 16, Concession 12, Oro, Being Part 2, Plan 51 R-38899, Township of Oro-Medonte African Methodist Episcopal Lot 11, Concession 4 Church Cemetery (Oro)Township of Oro-Medonte Rugby Cemetery Lot 11, Concession 12 Oro Township of Oro-Medonte Page 7 of 7 Page 232 of 237 RATING BY-LAW Tile Drainage Act, R.S.O.1990,c.T.8,s.8 THE CORPORATION OF THE Township of Oro-Medonte DRAFT BY-LAW NUMBER 2024-073 A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the council has, upon their application, lent the owners the total sum of $50,000.00 to be repaid with interest by means of rates hereinafter imposed; The council, persuant to the Tile Drainage Act, enacts as follows: 1. That annual rates as set out in the Schedule'A'attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes. First Reading 2024-Jul-17 yyyy/m m/dd Second Reading 2024-Jul-17 yyyy/m m/dd Provisionally adopted this 17 day of July 2024 Randy Greenlaw Name of Head of Council Signature Yvonne Aubichon Name of Clerk Signature Third Reading 2024-Jul-17 Enacted this 17 day of July 2024 Randy Greenlaw Name of Head of Council Signature Corporate Seal Yvonne Aubichon Name of Clerk Signature I, Yvonne Aubichon clerk of the Corporation of the Township of Oro-Medonte certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Corporate Seal Yvonne Aubichon Name of Clerk Signature Page 233 of 237 18.d) By-law No. 2024-074: A By-law to amend the zoning provisions which... The Corporation of the Township of Oro-Medonte By-law No. 2024-074 A By-law to amend the zoning provisions which apply to lands at Concessions 3 and 4 (Oro), Parts 3 and 4, RP 51R37221, Township of Oro-Medonte, County of Simcoe 2024-ZBA-06 (Eagles Rest Estates) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O 1990, cP.13, as amended; And Whereas Council deems it appropriate to rezone the subject lands; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1 . That notwithstanding the existing provisions of the Residential One Exception 319 (R1-319) and Residential One Exception 320 (R1-320) Zones, and notwithstanding Section 5.1 .3, the following additional provisions apply to the R1- 319 and R1-320 zones: a. A retaining wall greater than 1 m in height may be permitted within 0 metres of the front lot line b. A retaining wall greater than 1 m in height may be permitted within 0 metres of the rear lot line C. A retaining wall greater than 1 m in height may be permitted within 0 metres of an exterior side yard d. A retaining wall greater than 1 m in height may be permitted within 0 metres of an interior side lot line. 2. That all other provisions of the Zoning By-law 97-95, as amended, shall apply. 3. That this By-law shall come into force and take effect on the date of passing thereof, subject to the provisions of Section 34 of The Planning Act, R.S.O., 1990, as amended. Page 234 of 237 18.d) By-law No. 2024-074: A By-law to amend the zoning provisions which... By-law read a First, Second and Third Time, and Passed this 17t" Day of July, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 235 of 237 18.d) By-law No. 2024-074:A By-law to amend the zoning provisions which... Schedule'A' To By-Law No. 2024-074 for The Corporation of the Township of Oro-Medonte �f uM-3-N. f .. 16. Residential One Exception 319(R1'319)Zone ® Residential One Exception 320(R1.320)Zone Open Space(OS)Zone Open Space Exception 263(OS'263)Zone This is Schedule'A'to By-Law 2020-074 passed the 17t"day of July, 2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon (Application 2020-ZBA-06) Page 236 of 237 20.a) 2024-075: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2024-075 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, July 17, 2024 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, July 17, 2024, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 17th day of July, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 237 of 237