06 05 2024 Development Services Committee MinutesTownship o�
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Development Services Committee Minutes
Electronic Hybrid Meeting
Wednesday, June 5, 2024 4:00 p.m.
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor David Clark
Councillor Richard Schell
Regrets: Councillor John Bard
Councillor Robert Young
Staff Shawn Binns, CAO; Janette Teeter, Supervisor/Clerk's Services/Deputy
Present: Clerk; Brent Spagnol, Director, Development Services; George
Vadeboncoeur, Manager, Planning Special Projects; Catherine McCarroll,
Senior Planner; Donna Hewitt, Director, Corporate Services; Yvonne
Aubichon, Clerk; Ryan Hill, Information Technology Technician (IT)
All Committee and staff participated via Zoom platform.
1. Opening of Meeting:
Deputy Mayor Lavoie assumed the Chair at the above noted time and called the meeting to
order. He then read the Township's land acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
Page 1 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
2. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. DSC240605-1
Moved by Hutcheson, Seconded by Schell
It is recommended that the agenda for the Development Services Committee meeting of
Wednesday, June 5, 2024 be received and approved.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. DSC240605-2
Moved by Greenlaw, Seconded by Clark
It is recommended that we do now go in Closed Session at 4:04 p.m. to discuss
• Litigation affecting the municipality (Cannabis);
• A position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
Carried.
b) Motion to Rise and Report.
Motion No. DSC240605-3
Moved by Clark, Seconded by Hutcheson
It is recommended that we do now Rise at 5:05 p.m. and Report on the Closed Session
Items 4
c) Brent Spagnol, Director, Development Services re: Litigation affecting the municipality
(Cannabis);
d) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning Special Projects re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
Carried.
Page 2 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
c) Brent Spagnol, Director, Development Services re: Litigation affecting the municipality
(Cannabis).
The following staff were present: Shawn Binns, Chief Administrative Officer; Janette Teeter,
Supervisor/Clerk's Services/Deputy Clerk; Brent Spagnol, Director, Development Services;
George Vadeboncoeur, Manager, Planning Special Projects; Donna Hewitt, Director,
Corporate Services; Yvonne Aubichon, Clerk.
Motion No. DSC240605-4
Moved by Schell, Seconded by Greenlaw
It is recommended
1. That the confidential correspondence dated June 5, 2024 and confidential verbal
information presented by Brent Spagnol, Director, Development Services re: Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by the Committee.
Carried.
d) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning Special Projects re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
The following staff were present: Shawn Binns, Chief Administrative Officer; Janette Teeter,
Supervisor/Clerk's Services/Deputy Clerk; Brent Spagnol, Director, Development Services;
George Vadeboncoeur, Manager, Planning Special Projects; Donna Hewitt, Director,
Corporate Services; Yvonne Aubichon, Clerk.
Motion No. DSC240605-5
Moved by Clark, Seconded by Schell
It is recommended that the confidential memorandum correspondence received June 5, 2024
and confidential verbal information presented by Shawn Binns, CAO; George Vadeboncoeur,
Manager, Planning Special Projects re: A position, plan, procedure, criteria or instruction to
be applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Inter Municipal -Relationships, Provincial Facilitator) be received.
Carried.
Page 3 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
5. Approval of Minutes:
a) Minutes of Development Services Committee meeting held on Wednesday, May 1, 2024.
Motion No. DSC240605-6
Moved by Hutcheson, Seconded by Greenlaw
It is recommended that the draft minutes of the Development Services Committee meeting
held on Wednesday, May 1, 2024 be received and approved as printed and circulated, as
amended to amend Item 7c), Motion No. DSC240501-15, #3 to add "Acadian Lane" as
outlined in Report No. DS2024-049.
Carried.
Committee recessed at 5:08 p.m. and reconvened at 5:30 p.m.
6. Public Meetings:
a) Notice of Receipt of a Complete Application, Notice of Particulars and Public Access,
Notice of Public Meeting for Proposed Amendment to the Zoning By-law of the Township
of Oro-Medonte, 10793 Highway 12, 2024-ZBA-03 (Freskiw).
Deputy Mayor Lavoie called the meeting to order and explained the public meeting is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by William Freskiw.
The following correspondence was received: Enbridge Gas dated May 22, 2024; Bell Canada
dated May 24, 2024; Nottawasaga Valley Conservation Authority dated June 3, 2024 and
June 5, 2024; Township of Oro-Medonte, Building Division dated June 5, 2024.
Brent Spagnol, Director, Development Services, explained the purpose and effect of the
proposed application. A PowerPoint presentation was presented.
William Freskiw, applicant, was present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
meeting.
There being no further comments or questions, the meeting adjourned.
Page 4 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
7. Public Hearings:
a) DS2024-053, Catherine McCarroll, Senior Planner re: Minor Variance Application 2024-
A-25, Robert Ahearn, 346 Shanty Bay Road.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Robert Ahearn.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 8, 2024; Severn Sound Environmental Association dated May 8, 2024; Township
of Oro-Medonte, Building Division dated May 13, 2024.
Catherine McCarroll, Senior Planner, explained the purpose and effect of the proposed
application. A PowerPoint presentation was presented.
The applicant was not present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-7
Moved by Schell, Seconded by Clark
It is recommended
1. That DS2024-053, Catherine McCarroll, Senior Planner re: Minor Variance Application
2024-A-25, Robert Ahearn, 346 Shanty Bay Road be received and adopted.
2. That Minor Variance Application 2024-A-25 by Robert Ahearn, specifically to permit a lot
coverage of 7.2% for all detached accessory buildings on the subject lands and
recognize the reduced interior side yard setback of 1.7 metres (5.6 feet) for the existing
detached accessory building, on lands municipally known as 346 Shanty Bay Road,
Township of Oro-Medonte, be approved subject to the conditions as outlined in DS2024-
053.
3. That the applicant be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
Page 5 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
b) DS2024-076, Catherine McCarroll, Senior Planner re: Minor Variance Application 2023-
A-52 Revised, Rosalie Dawson & Shayne Pierce, 169 Shoreline Drive.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Rosalie Dawson and Shayne Pierce.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 13, 2024; Township of Oro-Medonte, Building Division dated May 15, 2024.
Catherine McCarroll, Senior Planner, explained the purpose and effect of the proposed
application. A PowerPoint presentation was presented.
Rosalie Dawson, applicant, was present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-8
Moved by Hutcheson, Seconded by Greenlaw
It is recommended
1. That DS2024-076, Catherine McCarroll, Senior Planner re: Minor Variance Application
2023-A-52 Revised, Rosalie Dawson & Shayne Pierce, 169 Shoreline Drive be received
and adopted.
2. That Minor Variance Application 2023-A-52 Revised by Rosalie Dawson & Shayne Pierce
specifically for permission to build a 189.0 square metres (2,034.4 square feet) addition
to the existing non -complying single detached dwelling located within the required 20.0
metre (65.6 feet) setback from the average high water mark of Lake Simcoe, on lands
municipally known as 169 Shoreline Drive, Township of Oro-Medonte, be approved
subject to the conditions as outlined in DS2024-076.
3. That the applicant be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
Page 6 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
c) DS2024-077, Catherine McCarroll, Senior Planner re: Minor Variance Application 2024-
A-28, Elissa & Ian Balfour, 12 Country Club Lane.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Elissa and lan Balfour.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 9, 2024; Township of Oro-Medonte, Building Division dated May 15, 2024; Sue
Rose and Jack Lynch dated May 21, 2024 and June 2, 2024; Horseshoe Valley Property
Owners Association dated May 24, 2024 and June 3, 2024; Township of Oro-Medonte,
Environmental Services Division dated May 28, 2024.
Catherine McCarroll, Senior Planner, explained the purpose and effect of the proposed
application. A PowerPoint presentation was presented.
The applicant was not present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-9
Moved by Schell, Seconded by Clark
It is recommended
1. That DS2024-077, Catherine McCarroll, Senior Planner re: Minor Variance Application
2024-A-28, Elissa & Ian Balfour, 12 Country Club Lane be received and adopted.
2. That Minor Variance Application 2024-A-28 by Elissa & Ian Balfour, specifically to permit
a second apartment dwelling unit in the existing single detached dwelling with a floor
area of 82.3 square metres (885.5 square feet), on lands municipally known as 12
Country Club Lane, Township of Oro-Medonte, be approved subject to the conditions as
outlined in DS2024-077.
3. That the applicant be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
Page 7 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
d) DS2024-078, Andy Karaiskakis, Manager, Planning Services re: Minor Variance
Application 2024-A-29, Foad & Esther Sabet, 15 Georgina Drive.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Foad and Esther Sabet.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 13, 2024; Township of Oro-Medonte, Building Division dated May 13, 2024; Lake
Simcoe Region Conservation Authority dated May 23, 2024 and June 5, 2024; Rita and Dan
Diog dated June 3, 2024; Marette Sharp dated June 4, 2024.
Catherine McCarroll, Senior Planner, explained the purpose and effect of the proposed
application. A PowerPoint presentation was presented.
Chris Bowman and Marette Sharp, agents on behalf of the applicant, were present.
The following public comments were provided:
Dan Doig provided comments regarding destruction of trees/tree roots, visual presence and
elevation of pool, reverberation of noise, potential removal/destruction of hedge, concrete
wall and washroom location, noise/generator noise, slope of ground and erosion concerns.
Rita Doig provided comments regarding the number of trees, ages of the trees, preservation
and environmental comments.
Chris Bowman provided comments regarding pool measurements and location, location of
the hedge and tree preservation.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-10
Moved by Greenlaw, Seconded by Hutcheson
It is recommended that Minor Variance Application 2024-A-29, Foad & Esther Sabet, 15
Georgina Drive be deferred to provide the applicant with the opportunity to obtain an arborist
report to review measures to preserve the root system of tree and hedge vegetation in the
proposed pool location.
Carried.
Page 8 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
e) DS2024-083, Andy Karaiskakis, Manager, Planning Services, re: Minor Variance
Application 2024-A-30, Roger Chouinard & Julie Bussieres, 123 Robinson Street.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Roger Chouinard and Julie Bussieres.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 13, 2024; Township of Oro-Medonte, Building Division dated May 13, 2024; Orme
Carless dated May 14, 2024; Lake Simcoe Region Conservation Authority dated May 27,
2024.
Catherine McCarroll, Senior Planner, explained the purpose and effect of the proposed
application. A PowerPoint presentation was presented.
Nick Skerratt, agent on behalf of the applicant, was present. A PowerPoint presentation was
presented.
Roger Chouinard and Julie Bussieres, applicants, were present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-11
Moved by Greenlaw, Seconded by Schell
It is recommended
1. That DS2024-083, Andy Karaiskakis, Manager, Planning Services, re: Minor Variance
Application 2024-A-30, Roger Chouinard & Julie Bussieres, 123 Robinson Street be
received and adopted.
2. That Minor Variance Application 2024-A-30 by Roger Chouinard & Julie Bussieres
specifically to construct a new single detached dwelling with a reduced interior side yard
setback of 1.25 metres (4.10 feet) (west setback to attached garage only) and a reduced
setback from the average high water mark of Lake Simcoe of 17.62 metres (57.8 feet) to
the wood deck and 15.85metres (52.0 feet) to the wood deck stairs, on lands municipally
known as 123 Robinson Street, Township of Oro-Medonte, be approved subject to the
conditions as outlined in DS2024-083.
3. That the applicant be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
Page 9 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
f) DS2024-068, George Vadeboncoeur, Manager, Planning Special Projects re: Minor
Variance Application 2024-A-31, Daniel Vezina and Elaine Carr, 2219 Lakeshore Road
East.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Daniel Vezina and Elaine Carr.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 13, 2024; Township of Oro-Medonte, Building Division dated May 13, 2024; Kelly
Clune dated May 21, 2024; Lake Simcoe Region Conservation Authority dated May 24,
2024.
George Vadeboncoeur, Manager, Planning Special Projects, explained the purpose and
effect of the proposed application. A PowerPoint presentation was presented.
Daniel Vezina, applicant, was present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-12
Moved by Hutcheson, Seconded by Clark
It is recommended
1. That DS2024-068, George Vadeboncoeur, Manager, Planning Special Projects re: Minor
Variance Application 2024-A-31, Daniel Vezina and Elaine Carr, 2219 Lakeshore Road
East be received and adopted.
2. That Minor Variance Application 2024-A-31 submitted by Daniel Vezina and Elaine Carr,
specifically to:
• permit a detached garage with a setback of 4.1 metres (13.4 feet) from the front lot
line on lands known municipally as 2219 Lakeshore Road East, Township of Oro-
Medonte, be approved subject to the conditions as outlined in DS2024-068.
3. That the applicants be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
Page 10 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
g) DS2024-069, George Vadeboncoeur, Manager, Planning Special Projects re: Minor Variance
Application 2024-A-33, Glenn & Amy Fillmore, 11 Richelieu Road.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being held in
accordance with the provisions of the Planning Act to obtain public comments with respect to the
proposed application by Glenn and Amy Fillmore.
The following correspondence was received: Township of Oro-Medonte, Operations Division
dated May 13, 2024; Township of Oro-Medonte, Building Division dated May 13, 2024; Severn
Sound Environmental Association dated May 16, 2024.
George Vadeboncoeur, Manager, Planning Special Projects, explained the purpose and effect of
the proposed application. A PowerPoint presentation was presented.
Glenn Fillmore, applicant, was present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-13
Moved by Hutcheson, Seconded by Schell
It is recommended
1. That DS2024-069, George Vadeboncoeur, Manager, Planning Special Projects re: Minor
Variance Application 2024-A-33, Glenn and Amy Fillmore, 11 Richelieu Road be received
and adopted.
2. That Minor Variance Application 2024-A-33 submitted by Glenn and Amy Fillmore,
specifically to:
• permit an attached garage with a setback of 1.50 metres (5.0 feet) from the interior side lot
line on lands known municipally as 11 Richelieu Road, Township of Oro-Medonte, be
approved subject to the conditions as outlined in DS2024-069.
3. That the applicant be advised of the Development Services Committee's decision under the
Secretary -Treasurer's signature.
Carried.
Motion No. DSC240605-14
Moved by Hutcheson, Seconded by Clark
It is recommended that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Page 11 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
h) DS2024-081, Brent Spagnol, Director, Development Services re: Minor Variance
Application 2024-A-27, Michael Brown, 2299 Lakeshore Road East.
Deputy Mayor Lavoie called the hearing to order and explained the public hearing is being
held in accordance with the provisions of the Planning Act to obtain public comments with
respect to the proposed application by Michael and Kelly Brown.
The following correspondence was received: Alderville First Nation dated May 16, 2024;
Township of Oro-Medonte, Operations Division dated May 24, 2024; Lake Simcoe Region
Conservation Authority dated May 24, 2024; Township of Oro-Medonte, Building Division
dated June 5, 2024.
Brent Spagnol, Director, Development Services, explained the purpose and effect of the
proposed application. A PowerPoint presentation was presented.
Michael Brown, applicant, was present.
Staff confirmed that no additional public registrations were received and no verbal comments
were received from the public.
Staff confirmed that no additional correspondence from the public were received during this
hearing.
There being no further comments or questions, the hearing adjourned.
Motion No. DSC240605-15
Moved by Greenlaw, Seconded by Hutcheson
It is recommended
1. That DS2024-081, Brent Spagnol, Director, Development Services re: Minor Variance
Application 2024-A-27, Michael Brown, 2299 Lakeshore Road East be received and
adopted.
2. That Minor Variance Application 2024-A-27 be approved subject to conditions outlined in
DS2024-081 to specifically provide relief from By-law 97-95, as amended, on lands
municipally known as 2299 Lakeshore Road East, Township of Oro-Medonte to permit
an oversized accessory building (garage/shop) as follows:
• Front yard setback of 2.0 metres (6.5 feet),
• Interior lot line setback of 1.2 metres (4.0 feet)
• Maximum height of 6.1 metres (20.0 feet)
• Maximum floor area of 113.7 sq m (1,224.0 sq ft)
• Maximum lot coverage of 8.5%.
3. That the applicant be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
Page 12 of 13
Development Services Committee Meeting Minutes — Wednesday, June 5, 2024.
8. Reports of Municipal Officers:
a) DS2024-082, Brent Spagnol, Director, Development Services re: Fee Refund Requests -
Big Cedar -Minor Variance Applications/Options Report.
The Committee consented to allow Doug Humphries to provide additional information.
Motion No. DSC240605-16
Moved by Clark, Seconded by Schell
It is recommended
1. That DS2024-082, Brent Spagnol, Director, Development Services re: Fee Refund
Requests -Big Cedar-2024-A-17 & 2024-A-23/Options Report be received and adopted.
2. That staff proceed with Option 2 as outlined in DS2024-082.
3. That Big Cedar Park is notified that there will be no further refunds until the Township's
zoning by-law is updated.
9. Next Meeting Date:
July 3, 2024.
10.Adjournment:
a) Motion to Adjourn.
Motion No. DSC240605-17
Moved by Clark, Seconded by Greenlaw
It is recommended that we do now adjourn at 8:43 p.m.
An audio recording is available through the Township's website.
Chair, Deputy
yor. Peter Lavoie
ea
Deputy Secretary -Treasurer,
Catherine McCarroll
Carried.
Carried.
Page 13 of 13