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06 26 2024 Council Agenda The Township of Oro-Medonte ^� Council Meeting Agenda s�_ l Electronic Hybrid Meeting Township o� Wednesday, June 26, 2024 Proud Heritage,Exciting Future 3:00 p.m. - Open Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged by emailing, "agendacomment@oro-medonte.ca". The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Age ndas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Page 1 of 432 Council Meeting Agenda - June 26, 2024 Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: To be dealt with at Item #19. 5. Minutes of Council and Committees: 6 - 15 a) Minutes of Council meeting held on Wednesday, June 12, 2024. 06 12 2024 Council Minutes 6. Recognition of Achievements: a) Dalyce Hutchinson, Recipient of 2024 Oro-Medonte Citizen of the Year Award. b) Bruce Chappell, Recipient of 2024 Ontario Senior of the Year Award. 7. Public Meetings: None. 8. Deputations/Presentations: 16 - 217 a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Proposal to Annex 2,200 Acres of Farmland Along Penetanguishene Road for Industrial Development. Deputation Form Barrie Residents Petition 1 Barrie Residents Petition 2 Oro Medonte Residents Petition Deputation 9. Identification From the Public of an Agenda Item of Interest: Page 2 of 432 Council Meeting Agenda - June 26, 2024 Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 218 - 228 a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community Safety Zone Policy Report to Council. OCS-2024-18 OCS-2024-18 Attachment 1 229 - 246 b) DS2024-071, Brent Spagnol, Director, Development Services re: Tree Canopy Conservation By-law Options/Directions Report. DS2024-071 DS2024-071 Attachment 3 247 - 342 c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financial Officer re: Asset Management Plan Update and Presentation by KPMG. F 12024-08 F12024-08 Appendix A Township of Oro-Medonte Asset Managment Plan Presentation 12. Reports of Municipal Officers for Information Only: 343 - 346 a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Projects re: Ontario Land Tribunal Appeal-OLT-24-000455 (UCCI Consolidated Companies). DS2024-087 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Announcements: 15. Consent Agenda: Page 3 of 432 Council Meeting Agenda - June 26, 2024 347 - 349 a) Minutes of the Barrie Public Library Board (BPLB), meeting held on April 25, 2024. Staff Recommendation: Receive for Information Only. BPLB Minutes 350 b) Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: May 2024. Staff Recommendation: Receive for Information Only. OPL Memo 16. Communications/Petitions: 351 - 403 a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Township re: Request for Support - Severn Sound Environmental Association. Request for Support - SSEA 17. Notice of Motions: None. 18. By-Laws: 404 - 406 a) 2024-063: A By-law to authorize the Sale of Surplus Land described as, Pt E1/2 Lt 10 Con 12 Oro As In RO421223; Oro-Medonte (PIN 58538-0054(LT)) (1904 Old Barrie Road East) (Decommissioned Fire Hall) (Rugby). 2024-063 407 - 431 b) 2024-067: A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Association of Municipalities of Ontario and to Repeal By-Law Nos. 2005-120, 2010-052 and 2014-067. 2024-067 Appendix A - Agreement 19. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. b) Motion to Rise and Report Out. c) Shawn Binns, CAO; Brent Spagnol, Director Development Services re: Litigation affecting the municipality (UCCI Consolidated Companies Inc., Applicant Appeal to the Ontario Land Tribunal). d) Brent Spagnol, Director, Development Services re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis). e) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)). f) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the municipality or local board (Sale of Decommissioned Fire Hall - Page 4 of 432 Council Meeting Agenda - June 26, 2024 375 Line 11 South (Hawkestone)). A 20. Confirmation By-Law: 432 a) 2024-068: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 26, 2024. 2024-068 21. Adjournment: a) Motion to Adjourn. Page 5 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. =\ The Township of Oro-Medonte -7� v&N..M Council MeetingMinutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, June 12, 2024 3:02 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Roz Llewellyn, Manager, Community Services; Jennifer Barrick, Manager, Environmental Systems; Dee Kitchener, Finance & Procurement Analyst; Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the Page 1 of 10 Page 6 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240612-1 Moved by Hutcheson, Seconded by Lavoie Be it resolved that the agenda for the Council meeting of Wednesday, June 12, 2024 be received and adopted, as amended, to withdraw Closed Session Agenda Items 19c) Litigation affecting the municipality (Cannabis); and 19d) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator). Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: None. 5. Minutes of Council and Committees: a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16, 2024. b) Minutes of the Human Resources Committee meeting held on Tuesday, May 21, 2024. c) Minutes of the Joint Accessibility Advisory Committee meeting held on Tuesday, May 21, 2024. d) Minutes of the Special Council meeting held on Wednesday, May 22, 2024. e) Minutes of the Council meeting held on Wednesday, May 22, 2024. f) Minutes of the Heritage Committee meeting held on Monday, May 27, 2024. Page 2 of 10 Page 7 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. Motion No. C240612-2 Moved by Clark, Seconded by Schell Be it resolved that the draft a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16, 2024; b) Minutes of the Human Resources Committee meeting held on Tuesday, May 21, 2024; c) Minutes of the Joint Accessibility Advisory Committee meeting held on Tuesday, May 21, 2024; be received; that the draft d) Minutes of the Special Council meeting held on Wednesday, May 22, 2024; e) Minutes of the Council meeting held on Wednesday, May 22, 2024; be received and adopted as printed and circulated; and that the draft f) Minutes of the Heritage Committee meeting held on Monday, May 27, 2024 be received; and that the recommendations therein, per Motion Nos. HC240527-4, HC240527-5, HC240527-6, HC240527-7, HC240527-8, and HC240527-11, be adopted. Carried. 6. Recognition of Achievements: a) Correspondence from National Institute for Governmental Purchasing (NIGP) re: Dee Kitchener, Finance & Procurement Analyst, Successful Completion of NIGP - Certified Procurement Professional (CPP) Certification. Motion No. C240612-3 Moved by Lavoie, Seconded by Young Be it resolved 1. That the correspondence from National Institute for Governmental Purchasing (NIGP) re: Dee Kitchener, Finance & Procurement Analyst, Successful Completion of NIGP - Certified Procurement Professional (CPP) Certification be received. 2. That Dee Kitchener, Finance & Procurement Analyst, be recognized under the Mayor's signature. Carried. Page 3of10 Page 8 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: None. 10. Open Forum: Council consented to allow comments to proceed past the two (2) minute requirement. One (1) individual provided comments with respect to Item 11a). 11. Reports of Municipal Officers for Action: a) ES2024-11, Michelle Jakobi, Director, Environmental Services re: Partners for Climate Protection Program (PCP). Motion No. C240612-4 Moved by Hutcheson, Seconded by Bard Be it resolved 1. That ES2024-11, Michelle Jakobi, Director, Environmental Services re: Partners for Climate Protection Program (PCP) be received and adopted. 2. That Council appoint Michelle Jakobi, Director of Environmental Services and Councillor Hutcheson and Councillor Bard to oversee the implementation of the Partners for Climate Protection Program (PCP) milestones and be the points of contact for the PCP program for the Township of Oro-Medonte. Carried. Page 4 of 10 Page 9 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. b) ES2024-12, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Sale 2024. Motion No. C240612-5 Moved by Schell, Seconded by Lavoie Be it resolved 1. That ES2024-12, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Sale 2024 be received and adopted. 2. That Council discontinue the direct provision of a 2025 rain barrel sale and continue to promote the initiative and rainbarrel.ca through social media in the spring of 2025, directing those interested in the initiative to purchase products through an alternative channel. Carried. c) OCS2014-17, Roz Llewellyn, Manager, Community Services re: Pickleball Capital Project Update. Motion No. C240612-6 Moved by Bard, Seconded by Clark Be it resolved 1. That OCS2024-17, Roz Llewellyn, Manager, Community Services re: Pickleball Capital Project Update be received and adopted. 2. That Council supports the advancement of the conceptual planning/design to advance the future development of pickleball courts at the revised location of 3331 Line 4 North; 3. That consideration for the construction and development of the courts and future amenities be brought forward in the 2025-2026 Township budget; 4. That staff consult with the Warminster community regarding the potential surfacing of the multipurpose pad in Danny McHugh Park to facilitate pickleball and report back to Council following the consultation program. Carried. Page 5of10 Page 10 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. 12. Reports of Municipal Officers for Information Only: a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Drinking Water Compliance Report 2024 - Eady Hall Well Supply. b) CS2024-11, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant re: Corporate Projects Status Update— January - April 2024. Motion No. C240612-7 Moved by Young, Seconded by Schell Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Drinking Water Compliance Report 2024 - Eady Hall Well Supply; b) CS2024-11, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant re: Corporate Projects Status Update— January - April 2024. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Councillor Schell. b) Councillor Hutcheson re: Township Phantom Police Vehicle. Motion No. C240612-8 Moved by Hutcheson, Seconded by Young Be it resolved 1. That the verbal information provided by Councillor Hutcheson re: Township Phantom Police Vehicle be received. 2. That Township By-law provide a report regarding the efficacy of the Township "Phantom Police Vehicle". Report to include financial commitment insurance, staffing, maintenance and storage. Efficacy in speed reduction statistics. Should it be recommended that the vehicle be disposed of, estimate on re-sale value. Carried. Page 6of10 Page 11 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. 14. Announcements: The following members of Council provided Announcements: Councillors Bard and Hutcheson. 15. Consent Agenda: a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on April 26, 2024. Staff Recommendation: Receive for Information Only. b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeting held on April 26, 2024 and Highlights of meeting held on May 24, 2024. Staff Recommendation: Receive for Information Only. Motion No. C240612-9 Moved by Bard, Seconded by Hutcheson Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Minutes of Lake Simcoe Region Conservation Authority meeting held on April 26, 2024. Received for Information Only. b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeting held on April 26, 2024 and Highlights of meeting held on May 24, 2024. Received for Information Only. Carried. Page 7of10 Page 12 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. 16. Communications/Petitions: a) Correspondence dated May 21, 2024 from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Complaint Pursuant to the Code of Conduct Followup. Procedurally a request to amend the main motion was called for, this was not actioned, but subsequently a friendly amendment to have staff report back was approved as follows: Motion No. C240612-10 Moved by Clark, Seconded by Young Be it resolved 1. That the correspondence dated May 21, 2024 from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Complaint Pursuant to the Code of Conduct Followup be received for information only; and 2. That staff report back. Carried. b) Correspondence received June 3, 2024 from Ralph and Sandy Price re: Fiddle Day, Request to Waive Rental Fees of Eady Community Hall for May 17, 2025. Motion No. C240612-11 Moved by Lavoie, Seconded by Bard Be it resolved 1. That the correspondence received June 3, 2024 from Ralph and Sandy Price re: Fiddle Day, Request to Waive Rental Fees of Eady Community Hall for May 17, 2025 be received. 2. That the Fiddle Day Organizers submit a grant/subsidy application for the 2025/2026 events for consideration in the 2025/2026 budget deliberations in accordance with Township policy. Carried. 17. Notice of Motions: None. Page 8of10 Page 13 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. 18. By-Laws: a) 2024-062: A By-law to authorize the Sale of Surplus Land described as Pt Lt 22 Con 12 Oro; Pt Lt 23 Con 12 Oro As In RO420146; Except Pts 2 & 3 51 R25791; S/T Reservation Of Mines & Minerals In RO420146; Oro-Medonte, (PIN 58562-0035(LT)) (375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone). Motion No. C240612-12 Moved by Schell, Seconded by Hutcheson Be it resolved that By-Law No. 2024-062 a) 2024-062: A By-law to authorize the Sale of Surplus Land described as Pt Lt 22 Con 12 Oro; Pt Lt 23 Con 12 Oro As In RO420146; Except Pts 2 & 3 51 R25791; S/T Reservation Of Mines & Minerals In RO420146; Oro-Medonte, (PIN 58562-0035(LT)) (375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. Closed Session Items (Unfinished Items): None. 20. Confirmation By-Law: a) 2024-065: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 12, 2024. Motion No. C240612-13 Moved by Clark, Seconded by Schell Be it resolved that By-Law No. 2024-065: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 12, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9of10 Page 14 of 432 5.a) Minutes of Council meeting held on Wednesday, June 12, 2024. Council Meeting Minutes — Wednesday, June 12, 2024. 21. Adjournment: a) Motion to Adjourn. Motion No. C240612-14 Moved by Schell, Seconded by Clark Be it resolved that we do now adjourn at 4:05 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 10of10 Page 15 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent:Thursday,June 13, 2024 7:09 PM To: Participation <partici patio n@oro-medonte.ca> Subject: Request for Public Participation Form Username: 9C782668-23D1-43A6-931E-AD3A7EFCDB08 Numeric Response ID: 1160618 Response GUID: AD38991A-95D8-430E-8C62-17CDCF56A87E Survey Start Date: Thursday, 13 June 2024 18:59:34 Survey Completed Date: Thursday, 13 June 2024 19:08:22 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (D D/M M/YYYY) 26/06/2024 regarding agenda item number e.g.11a Annexation I will be participating on behalf of a group/organization Select method of attendance Please note that all registrations received to register eithervia Zoom or in-person, will receive a Zoom link. In-Person please state name Page 16 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Friends of the Future (Oro-Medonte) Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Jane Voorheis Address Email Phone Have you presented a deputation/presentation previously on this matter? No Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. A community group `Friends of the Future' launched a petition blitz in east-end Barrie and Oro-Medonte to oppose the City of Barrie's proposal to annex 2,200 acres of farmland along Penetanguishene Road for industrial development. Residents of east-end Barrie and Oro-Medonte are facing the imminent threat of factories and manufacturing plants encroaching on their quiet neighbourhoods.We believe that the prospect of converting farmland into industrial land, which is adjacent to residential areas with schools, a college and a hospice, is alarming and does not demonstrate good municipal planning. The group is urging municipalities to reconsider the annexation and instead locate factories and manufacturing plants near major highways and interchanges I will be providing a: PowerPoint Presentation Page 17 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Yes Who were you in contact with? Deputy Mayor Peter Lavoie Reason why this deputation/presentation is important to Council and to the municipality: The proposed annexation is a 'hot issue'to a majority of Oro-Medonte residents. Studies consistently show that industrial activities generate noise, pollution, safety concerns, increased traffic, light emissions, and potentially hazardous materials, all of which detract from the quality of life for these generational residential neighbourhoods. These developments can also lead to decreased propertyvalues and hinder future real estate transactions. Furthermore, a significant portion of the land earmarked for annexation is environmentally sensitive, featuring vital wetlands and watersheds. The proximity of these ecosystems to Lake Simcoe heightens the risk of detrimental runoff, threatening the ecological balance of our cherished natural resources. 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Aw u� r Q -- r4 v Page 97 of 432 oorheis re: Annexation, Cit of Barrie's Propos... M 2 a b C � aka e p � 'Ti C 'x Q.A � 4 v � C w 4 Lr! Q Al m ty v or age of 432 pos... a L � C U a� r� ^o 42 e� v � p p / ie to � 4-4 b m Q .� r o � C! C O -j � v � CIS ce yr � 111 Page 99 of 432 pos... �L i•w p W O .C7 T� EU v O L. a w w-4-4 Q :N r 7 F i•a IA r A Page 100 of 432 utation bv Jane Voorheis re: Annexation, City of Barrie's Propos... MM� ,05 E1..1 �a P U � I sa q c: cu � U C yy i. Q+ � C rl ,yqi QI rr� ki 0 4 a F7 i� o a w b g Page o opos... � v U as a ee v a as 0 s, `d lox IWO a .0 y N A Page 102 of 432 ation bv Jane Voorheis.re: Ann _-of Barrie's_P_ropos1A ... 7! U cS fu Cd U ' b s� t 4 C4 n a o � °' L�.4 0 X 0 a o a w a: cc �! F Q I is 0 as � k ca - a� a A ° a� Page 103 of 432 's Propos... 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F7 A vi Q w CA 06 Page 134 of 432 $.a) Dewti9tion by+Jane Voorh�eis re: Annexation, City of Barrie's Propos... qz f 32 w � , i uaeMeN JaNaagswaoM uaaj4jeA tia ME to t7ZOZ `g unr :ajea ujn 1149d :ad loafgnS e 1ont2' or 8.a) Deputation by Jane Voorheis re: Annexatio , City of Barrie's Propos... I k { 9 l t i un 5, 20�24, at 9:56 AM, Kathleen Worms Hello all, I've been asked to have the petitions returned by, at However, if you are in the midst of getting more signa,L let me know the number of signatures you have that wo would be best if you could also tell me the number of sigi where people live. For example the number for Oro-Mello Barrie, Springwater Township, etc. If we are not home, or no one is able to get to the door, you cc petitions in our mailbox with an indication o the page of sig Also, you may not have a page, but I handed several pages to enth Page 136 of 432 t rri 's Propos... w o 0 cc � w r-, � L E9 G o-i 4r' Page 137 of 432 xopos... C ti pta b w w © P9 cod +3 L R V Y o M Mpig p Page 138 of 432 i 4-1 A A w + N CZ ] SZ, IL Page 139 of 432 Voorheis re: Annexation, City of Barrie's Propos... a� a 4 om o 0 A � Z .� Page 140 of 432 e: Annexation, City of Barrie's Propos... k U w o b � � a o °mm cl 15 ku or r Page 141 of 432 inet' 's Pr pos... x� Al o � Un as 0 b '� eC � w D o a O o � V] q tin ° � U s fl aAi -:�5 Page 142 of 432 tati a rr-' ' P ropos... 717 �a U o n r a .� a a a a a r r�, y Q)� { 0 W-J tis -Sp m Page 143 of 432 Propos.. a q ss m � CL N E A O Q �? G a w � r A A � tG V c� A A Page 144 of 432 pos... k w ii au p 'C a> rr R, C4 C s� v O b d M 41 90 Page 145 of 432 a U zs ea b b a, � w 0 C b w o 64 Q ILIID cli ,-- zh Page 146 of 432 os... 4. C 41 a o b c rr C7 d cn 1w 0-) ca �. A . Page 147 of 432 utation- _ pos... Q U a� A cp b a � � v � � 0 � a o c � p 0 9 at . CF Q �Q � a 4 i p ++ a � a� b Ctl ai 03 ice,, Page 148 of 432 bon bv Jane VOO�e| . ' \ �I ate|:SPropos.. � a � � © « J % Q . k � t s 2 E & e � � � 7 a � n / � � � � 4.4 o , 2 ■ � % ■ � § � $o - � o N 2 C) d • �4 » J _ . � � § � & � � � . � § . � � J � � Page149 of 432 opos... cd 18 U hQ. a _FTI �O �I W T G-4 O G � 0 4-4 0 �+ c a c CI1 p b Q � •� D 4? C� � a i a w _ 2. CAP w I� o � 7 Z3 w ea Page 150 of 432 atio , Cit i of Barri 's P Opos... c� a o 4-4 4-4 C1 4 t. b ) ` 10 a Page 151 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF F+WY 11, NAME ADDRESS SIGNATURE jJ ------------- I"I t s 4L-s ;AA it Page 152 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. ry NAME ADDRESS EMAIL/PHONE SIGNATURE t r WA 1 - m 1f I' y , r C�tpztAY - P A all ✓r IVC i w Wk i � I y Page 153 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION. WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -220() ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIL/PH SIGNATURE f Lr.�.. LJ■" M1 1 bbi >,- ti Z, cow Page 154 of 432 8.a) Deputation by Jane Voorheis re: Annexation i�y of Barrie'sP�ropos... PETITION; - � , VVE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE 2200- ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF ENVY 11. NAME ADDRESS EMAILIPHONE SIGNATU£ZE d lev r ti f t � r rIOL&,e : r , V6 8 L12Z�I-ap G o.� l RcL zl e-,5 G La{ Page 155 of 432 rrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE —2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE 41 LLI tjl cacp� !�l Irc"rN SON /ixr 46 art Vim - dmtr (�/r ve �---- o n •h 4• p. j 1 ,Ltilio�- Page 156 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PE T I TION r�Q.ti -2- f �Z WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -;200 ACRES OF LAND EAST OF PE METANGUISHENE RD TO LINE I OF OR+O-MEDONTE. SOUTH OF HWY 11 NAME ADDRESS EMAIL.-PHONE SIGNATURE ULrN j - �.Vt. 'nil .n S�auon RMZ n Vok exls iS 3tV^ �t Page 157 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE-2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIL/PHONE SliQ lTURE L & 4-5 5 e- zX,mod 2IL1,1JAr a ( � L Y Page 158 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROP6�SAL FOR THE —22 ACRES OF LAND EAST OF PENETANGUISHENE RI] TO LINE T OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS _ SI T RE Lc"L.r .� - ter j fit; ! 9 k`oz e Page 159 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR TH6 —2200. ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAILIPHONF SIGNATURE �s 6 dEMZ- fz C c, 4 r -ECE LA Ala C� Page 160 of 432 .a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETI7 -zo I9h1. 1 III WE THE UNDERSIGNED ARE THE BARRtE SORVER EXPAHSFOu PROPOSAL F R TmE-too N ACRES OF LAND EAST Of 'ENE TA7iCrUESH€!�Ett?TOi OF[?R�±�i3(l►lT€.s OF4iNYY 7t 4 y � ■ u L SS EtA Fi iddE ^�ilATctC -t--- -D e .. C a �r r { - i 5 1' .���.rf Y-��i:�'7.. T•t- 'Y'� p �_ Y.����'?kZ`�",. J.".�.,,-.�.��..,.. .ps...N Page 161 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... 2-� 94 1�1=r II ICON I WE THE UNDERSIGNED ARE AGAINST THE Br' BRIE BORDER EXPANSION PROPOSAL. FOR THE -2204) ACRES OF LAND EAST OF PENEIANGUISHENE RU 1"0 LINE 1 OF ORO-MEDONTE, SOUTH O� HVVY 11 NAME ADDRESS EMAUPHONE SIGNATURE 1� ej Page 162 of 432 os... U 4� N N O O �aJ ice' cc 4? AA � v cu Page 163 of 432 Q pos... U sG C CS N N G o Q o V a 92 a 4-4 45 7 U > / .:� PQC) � 1. AS Qj ci al CU Page 164 of 439 4-4 pos... 0 cli � � O a p � � a a , w -A aIN j 4 • � 2 40 rt IS Page 165 of 432 4.4 oorheis--.ree: An exatinn, of Barroe's ropos... LO 4-1 rA 4 v i � d 0 + U e X 4) D a p Ge 4 ai .p" ,N, .. ``.. o `, X Page 166 of 432 0 os... 0 6K � � o � w � Q Q Cd O l..�I In, s4 cu 48 �t N%W v Page 167 of 432 a a� 0 c cv O • C a � C on 06 tla *� p 'b bA 1 s 4 y. Cc Page 168 of 432 e's 0 4-4 a LL�R3 � C.' 0 o i D ^" � P� OD v ta PK 40 � � w � o b`— v Et o v ss � A Page 169 of 432 os... M a a nD p C [[dd O O cu 10 cor cl Lk-( w C) 0 d] Q a °► r ° . v CA � O 4? y L 1 0 -, A �-: rns� t + Page 170 of 432 � S... a Q 0 ca 0 0 toc 4-4 O 'PC pe a a. CU 4? 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LAJ k- Page 179 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HVVY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE Solq re- A 10d Page 180 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: 2 �j ZO WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR E -2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF Fj-WY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE v' ul t �-rS fi I Page 181 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... 'ETITION: 20 W THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -2200 kGRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIUPHONE SIGNATURE � �-�Vim■i��� i1 -re r c: �cln jr I Page 182 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: N 7 WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE --2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO=MIEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIUPHONE SIGNATURE Sl-mo Lk G y� W -e c 44 _ v M Va n o T Q &)Uck- 9-p-t m Page 183 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie'sropos... PETITION: INE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE--2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF H1NY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE Page 184 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: � 2�; -Z(D::�4 WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -2200 ACMES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE C Page 185 of 432 re: Annexation, City of Barrie's Propos... a JD N •,` a a3 � o 2 p} L7 Q ai q Q 7 � c'n O o J o age 186 of 482 ' opos":.. n 41 �+I S) � a c. GFJ a - TI v n m g v o m Q a4-0 . a 0 � c a o UO a 4 c a U �a W �s a an C1 .tl A Page 187 of 432 os... a T 4-4 U �a a ee '® a a o � w a n .t3 1 4 4 1�. 1 zE 41 *71 rN E � L� O cQ Q F� a , y I— r Page 188 of 432 S... 0 a� P� v U .o m +a 0 s� � a m � p � � p C� a � 9115 6, 0] Q Xi 4-1 VI ALL q O � � W It rAZI ca r-8 --. C6 A OageP489 of 432- ► ■ �- EMAIL/PHONE r EPA,_ IR gawk, r � r . - s r r r -r � • r • ■ I , �� . EMAIL/PHONE It uor-mlilsollial PA, I,M, ,Z 4d 001a G I ' • Ul •_ � 4 r F _ i, lr ' 4 SIB _ . F r I ruf u,/0 qj 3-0 �:� P1 1 LA.0M)MAUI I 10 1 R,,AM1 1/11./a iINOI ■ ■NE SIGNATUR ,WF,A'TOY A= 1.� !l �s ■ rz � � 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: K-c-) MN-Le Zc� 4 WE THE UNDERSIGNED ARE AGAINST THE BARR[E BORDER EXPANSION PROPOSAL FOR THE-2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE I OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE KAOrf 0 76,q k:gf&.q San C91 oll �Z - A&4 4 ww Cwd k MW-j A IMA Page 194 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: :.� WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROP SAL FOR THE -2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. NAME ADDRESS EMAIL/PHONE SIGNATURE & e.a-H A � I Page 195 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION: �' }� �C, 7,0-q( WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -2200 ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 1 OF ORO-MEDONTE, SOUTH OF HWY 11. DAME ADDRESS EMAIL/PHONE SIGMA Page 196 of 432 f S... C� w. 0 4 O [V N Q �L Lw dy Ull O w Q m a.. ifs W ,n �A Y J � G U n.a.. y C � m _ rL d . p C. 4-4 kb m a b z 4Q I 0 Page 197 of 432 : , / rr� ropos . § � o . . � / � { .§ p / k @ \ § . 7 , § ■ � � \ ƒ § § § \ 2 � 0 o � UOo7 / k \ \ § ƒ§ � ■ % 0 2 2 2 ) q = S § � 2 / � k $ � \ \ � = � � ƒ Q . Page198 0 432 's-P opos... •L L 4- 41 .`y G CC r6 a) 41 l D 4-2 'api GR r a L � � r -2 _ y V G rLv da � J �= Page 199 of 432 s i ► • y * y ` ! • i i `i •i ! i 10 F-11 kyl I EMAIL/PHONE PROW ,W+ /M`` tt .w4r,d FWIWA M,m FA ,W, I in, wilrNo, "m�. NT2."AmmW2 10 W-A � � f y �1 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... PETITION WE THE UNDERSIGNED ARE AGAINST THE BARRIE BORDER EXPANSION PROPOSAL FOR THE -22DD ACRES OF LAND EAST OF PENETANGUISHENE RD TO LINE 'I OF ORO-MEDONTE, SOUTH OF HW'Y 11. NAME ADDRESS EMAIL/PHONE SIGNATURE P ` e Z � - - . E koa ;na . IrRA Page 201 of 432 opos... c� IJ b a� U G i. Q � Q t1,7 Q eds ar C4-4 w ■ ° vi mw I cu 00 Page 202 of 432 pos... 4-4 U w w .a Gi c� ^C Ca 9 i., Ck d b as p G � L n w 1 �. may. 1 1, J ✓ L Page 203 of 432 0 on Gi otarrie s Propos... as 6.1 bf PC 4 Rr w C] L7 97 � •p i. � 4w tC © b ~ - - - - - - - — O � � � a 03 F � .s n'J Page 204 of 432 S... c 0 s� 0 a� ,Lr s� u as p cU � ice, a � ra sa , ct Y 0 o � V ° a � +8a a Q. , NV w S.c 1��1\Jt Page 205 of 432 a f� c.■ o a� era as ..3 a w a t w � L a � � C Cd . aX� D .. C a 03 Om sz Cz V�i ro a bf7 rt .� -L c� CC A Page 206 of 432 os... Q 03 w fl d v fl f-1 � r E a Cd w s Nq 4 O � Q a, C6 cl r Q yy� cl N .� � a -Z:41 �,, 4-4 A Page 207 of 432 os... 0 Q o � k i■ ry �" V sU. L. 0 p "C AA p a D � k Page 208 of 432 e i arri I s Propos... a c� a U i o � 4-4 O o � C 0. +� G ••� a L a LZ -�- 3 a � w � A Page 209 of 432 xation, City. of Barrie,s_Propos... a o � U v� a � o � 7,4. c 0 Q ° LW V O Ci CA S 4 0 .� .2 -6 J Ln cd *i �r O � - rj o Page 210 of 432 xation�, City Dj-�arrie's P_r�pos... a a d t7 � U a a� a *� €g 0cd ¢a EQuI ca 2 ,; a� a at a Ow n z 0 Page 211 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... 0 to L V pmc p QFN � � � 1 t Page 212 of 432 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... C O O N U O a-J O O m cn c .O >, O +.+ N m 4-J m m E a LL. O p U N 43 O N .U a--+ 4-J av a Q '1.- o a- O a--J O z o, +, N c r� N = L O on a) W 4- 0 4� •� o o `q o 0 0 N N N N N N > L �► V C f� � � Z o S 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... t O a..) O N E fl- N O r6 N 4- C ^L on ( U •� a-J C — a or— �+ to a) O O � J 0 E O EO -O � � p j o N • - Q on O N � 0 V � o O 2 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... Ln O N CO ti -61 mU) U) O co co U) O 4 a� O a m c: o � O U will 41 4� 4� r , :. 4% Page 215 of 412 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... U) a-J � � c: Vf O c: O - Q O > a--J U Q a) O O E •� : : a) _ a) m o o 4- 0 .5 O a� o c M > z > 0- w •"� ex Mr, t� f Id 1 I 4 t A� oil IF A ^� i 8.a) Deputation by Jane Voorheis re: Annexation, City of Barrie's Propos... a-0 c N O E 4-0 c C V� •� >, a--� O C 0 E Z .� E 2 O m U I..L { f J" Y 1� 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... Township of Staff Report Proud Heritage, Exciting Future To: Council From: Karla Musso-Garcia, C.E.T, CRS-I Manager- Operations Meeting Date: June 26, 2024 Report No: OCS2024-18 Subject: Community Safety Zone Policy Type: Requires Action X or For Information Only Motion No. Recommendation It is recommended that: 1. Report No. OCS2024- 18 be received and adopted; 2. That Council Enact Policy POL-OPS-01 - Community Safety Zone Policy attached to this report as Appendix A; and 3. That staff finalize the implementation plan and bring forward the appropriate by-law for the Council's consideration. Background The Township Operations Department has conducted an analysis of traffic operations, which includes the collection of data on traffic volumes, review of road maintenance classifications, identification of gaps in traffic standards, traffic by-law review, and implementation of traffic calming initiatives. As part of this process, the Operations division has initiated an internal workflow evaluation process to review traffic-related requests or concerns. It is important to note that a baseline analysis has been considered from a driver interaction and policy perspective. As part of the approach to improve traffic safety, various initiatives have been undertaken. These include coordinating and expanding line painting within capital projects, reviewing and enforcing speed sign standards, inspecting and replacing retro reflectivity failures, updating the Right of Way Control By-law, and evaluating Community Safety Zones. This report focuses on the review of Community Safety Zones. Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 1 of 7 Page 218 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... A Community Safety Zone (CSZ) is a designated section of roadway recognized under the Highway Traffic Act. When a roadway is designated as a CSZ, traffic safety violations can result in the doubling of fines and additional demerit points associated with speeding or sign violations. Municipalities have the authority to designate CSZs on roadways under their jurisdiction. However, roads not under Township jurisdictions, such as County Roads and MTO roads, would require designation via County policy and on provincial highways via the Solicitor General and Minister of Correctional Services office. The Community Safety Zone must be passed though by-law, registered as a Provincial Offence, and have signs erected to make the designation effective and enforceable. Recent changes to the Highway Traffic Act allows municipalities to implement automated speed enforcement (ASE) in community safety zones. This means speeding violations can be captured by cameras and tickets issued to the registered owner of the vehicle, regardless of who was driving. While ASE doesn't currently apply demerit points, it still serves as a deterrent to speeding and reinforces the importance of following the posted speed limits in high-risk areas. Implementing Automated Speed Enforcement (ASE) within designated Community Safety Zones (CSZs) requires careful planning and adherence to established criteria. The establishment of a community safety zone policy is the first step to enabling the legal authority to utilize ASE within our jurisdictional roads. Additionally, regulations dictate approved camera devices, clear signage requirements, limitations on deployment zones, and a system for capturing violations, reviewing footage, and issuing tickets via the Ontario Provincial Offenses Act. A review of the Community Safety Zone by-law and program was identified as a priority by the Township's Traffic Safety Advisory Committee. At it's meeting of May 16t", 2024 the Traffic Safety Advisory Committee reviewed the draft policy and program and recommended Council's endorsement of the policy. The Township's current By-law 2005-077 a By-law to Designate Community Safety Zones. However, a policy or criteria does not currently exist to ensure consistent application. Using the standard industry-applied criteria, many of the CSZ would apply only to County roadways, not under the Township's jurisdiction, and current locations in the Township's By-law, which are linked to school zones and a particular area north of Line 15, between Hwy 12 and Bass Lake SR. To ensure consistent application of the CSZ By-law within the Township, a policy was drafted to establish clear criteria pertaining to these zones. The policy will serve as a tool regarding traffic safety, including evaluation criteria, which will enable effective and consistent enforcement for the purpose of modifying driver behaviour. As requests for the expansion or implementation of community safety zones are received, the established policy will be followed, ensuring that baseline criteria are met before a designation is made. Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 2 of 7 Page 219 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... Analysis The Township surveyed municipalities and counties throughout the Province and reviewed industry associations such as the Ontario Traffic Council, Institute of Transportation Engineers, Ontario Good Roads Association, and Vision Zero to gather information on criteria and implementation methods used throughout various-sized communities. The primary goal of the Township's CSZ policy is to determine Oro-Medonte's unique requirements. The policy considers not only the industry standard Road Safety Risk Component (Justification #2) but also incorporates some baseline justification protocols regardless of the Road Safety Risk Metrics (Justification #1), and supplementary considerations unique to the traffic flows in Oro-Medonte, which may not be captured by Average Annual Daily Traffic volume (AADT) or collision data (Justification #3). Many Municipal policies in Ontario use a set of criteria to identify Road Safety Risk Components. These criteria are outlined by the Ontario Traffic Council and include factors such as traffic volumes, operating speeds, lanes, sidewalks, pedestrian counts and intersection quantity (Justification #2). However, the metric standards for the associated traffic and collision data volumes is limiting. As a result, many of the Township's road networks would not meet the criteria for CSZ with these criteria alone. The proposed criteria in the draft policy would expand existing CSZs to include new CSZs established By-law on roadways adjacent to Township-wide/Regional Parks and Community Parks, as defined in the Master Parks Plan. This approach will expand the current limitation of the School Zones application and focus on high use, high population density community locations which would be subject to higher road safety risks. The use of Justification #1 and #3 expands existing zones and creates new zones. The new criteria would be applied to: Description Type/Designation (i.e. Neighbourhood, Community, etc.) Horseshoe Valley Memorial Community Park Park Ramey Memorial Park Community Park Shanty Bay Ball Diamonds Community Park Shelswell Park Community Park Sweetwater Park Community Park Warminster Park (Danny Community Park McHugh) Bayview Memorial Park Township wide/Regional Park Carthew Bay Boat Launch Township wide/Regional Park Hawkstone Wharf Township wide/Regional Park Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 3 of 7 Page 220 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... Line 9 Boat Launch Township wide/Regional Park Lions Ball Diamonds Township wide/Regional Park Bass Lake Park (line 15 N) Township wide/Regional Park Richelieu Park Township wide/Regional Park (because of soccer field) Shanty Bay Wharf Township wide/Regional Park (because of wharf) For example A sample has been provided for Warminster using the new criteria. In this case, the Community Safety Zone on the East side of Hwy 12 would be expanded through to Townline, including Danny McHugh Park and Richelieu Park. 0 C CC C` C O D LEGEND � - / r OPossible CSZ Sign Location _ F OCurrent CSZ Signage CSZ Figure 1 Warminster Proposed CSZ Expansion- WMSR and Richelieu Rd Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 4 of 7 Page 221 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... A sample of a new zone would include Lakeshore Rd East and Parkside Rd a,mo -tva, o 1 O O O 0 O 0 0 Proposed CSZ 0 0 Proposed CSZ signs O Figure 2-Bayview Memorial Park, Boat Launch CZS If endorsed by the Council, staff will first apply the CSZ criteria and justification process across the Township road network to areas in (Justification 1) and bring back an updated by-law with the criteria set out in the policy adoption. Justification 2: would be applied on an as-required basis where traffic data or traffic studies have met the warrants or will undergo a speed management review for possible implementation As noted, the road safety analysis as part of the second justification will involve a review of collision and other traffic data (pedestrian and traffic volume, operating speeds etc.). Much of the traffic data is not currently available; however, additional data collection would be required in any request for traffic reviews. It is recognized that CSZ evaluation for justification two is a significant undertaking and is to be implemented in development applications and future traffic studies on an infill basis. Justification 3: This would be applied on an as-required basis; an example of this could include the development of a CSZ on Line 7 South, given the intermittent traffic increases due to events at Burls Creek Event Grounds. The implementation of the policy would be phased with the development of a new by-law and repealing of bylaw 2005-077; it is anticipated that the by-law would return for the July 17, 2024 meeting to implement the Justification 1 component of the policy, and the areas would be enforceable once the signs are installed. Installation timing would be subject to locate timing and availability of supplies and more detailed timing would be provided with Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 5 of 7 Page 222 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... the by-law report. The areas would be installed in order of existing location expansions followed by higher volume traffic zones. As per the policy, each of the area implementations will be communicated via Township communication channels. Justification 2 will be applicable to future traffic studies but will not be retroactively applied. It is anticipated that the implementation would be completed in 2024 prior to the onset of winter. Implementing the Community Safety Zone Policy would provide the foundational policy for developing an Automated Speed Enforcement program. Financial / Legal Implications / Risk Management It is anticipated that the full implementation revisions of the Community Safety Zones would require an initial investment of approximately $30,000 for the purchase and installation of the requisite signage and an additional operating costs of approximately $7,500 for the mandatory retro reflectivity maintenance inspections and upkeep of signs. Detailed financial information and funding will be brought forward following the application of the new policy which will be brought forward in an implementation plan and updated Community Safety Zone by-law. Further focus on traffic-related service levels will also require additional dedicated staff time and focus, which will be reviewed in the 2025/2025 budget. Policies/Legislation • Ontario Highway Traffic Act • By-law 2005-077 to Designate Community Safety Zones Corporate Strategic Goals • Community Safety Consultations • Director, Operations and Community Services • Operations Technologist Supervisor • Ontario Traffic Council • County of Simcoe • OGRA, and AORS membership. Attachments Appendix A - Policy POL-OPS-01 - Community Safety Zone Policy Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 6 of 7 Page 223 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... Conclusion Report OCS-2024-18 provides a summary of the process by which the updated Community Safety Zone policy was developed and specific policy recommendations. If the policy is adopted, a by-law that would repeal and replace by-law 2005-077 to implement Community Safety Zones under the new policy guidelines identified above will be brought back to the Council with timelines and financial considerations for implementation along with specific road locations for the provincial Offences Act fine endorsement for the July 17, 2024 meeting of Council. Respectfully submitted, Karla Musso-Garcia, C.E.T. CRS-I Manager Operations Approvals: Date of Approval: Shawn Binns, CAO June 19, 2024 Operations and Community Services June 26, 2024 Report No. OCS-2024-18 Page 7 of 7 Page 224 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... Township of PolicyProud Heritage, Exciting Future Department/Section: Operations Policy # POL-OPS-01 Subject: Community Safety Zone Policy Enacted by Council: Motion #: 1. Purpose 1.1 The objective of this policy is to establish consistent guidelines and criteria for the selection and implementation of Community Safety Zones within the Township of Oro- Medonte Road Network Jurisdiction, aiming to provide the Township of Oro-Medonte and the public with enhanced safety. 2. Scope 2.1 This policy outlines the criteria and justification required for implementing Community Safety Zones (CSZs) within the jurisdictional highways of the Township of Oro- Medonte. 3. Definitions 3.1 Community Safety Zone (CSZ) is defined by the Highway Traffic Act (HTA) as a section of roadway where public safety is of special concern, as enacted in the By- Law. 3.2 Township refers to the Corporation of the Township of Oro-Medonte. 3.3 Council refers to the Council of the Corporation of the Township of Oro-Medonte. 3.4 Township-wide/Regional Parks defined in the Township's Parks and Recreation Master Plan. These parks are intended to attract visitors from across the Township and beyond, providing a range of recreational opportunities. They include, but are not limited to, Bayview Memorial, Boat Launches, and Provincial Parks. 3.5 Community Parks defined in the Township's Parks and Recreation Master Plan. These parks serve a group of neighbourhoods and attract most visitors from within Settlement Areas and Rural Settlements Areas. This category includes but is not limited to, Municipal parks such as Ramey, Vasey, Sweetwater, Horseshoe Valley Memorial Park, Danny McHugh, and Shanty Bay. Page 1 of 4 Page 225 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... 4 �Toi�� Policy Proud Heritage, Exciting Future 4. Policy 4.1. Justifications Three justifications can be utilized for a Township road to be deemed a community safety zone (CSZ). Any of these three must be fulfilled in full or in part for consideration. Justification #1 — Permanent Designated Areas of High Prioritv Community Safety Zones (CSZs) shall be introduced at locations of high priority that are obvious to the operator of a vehicle or a pedestrian; therefore, CSZs shall be implemented at the following locations: • Adjacent to Elementary or Secondary Schools • Adjacent to Seniors Centres and Institutions • Adjacent to Hospitals or Medical Centres • Adjacent to Township-Wide/Regional Parks and Community Parks as defined in the Parks and Recreation Master Plan. Justification #2 — Safety Traffic Analysis The safety justification includes a collision or risk component; either of these shall be fulfilled to meet justification 2. Collision Component: • Collision ratio( < 1:900 (collisions/year: Average Annual Daily Traffic (AADT)) averaged over 36 previous consecutive months. Or Road Safety Risk Component: • Although not identified in the collision component, a significant road safety risk concern may exist; therefore, this second component involves risk factors at a potential CSZ site. Before the use of the Risk Component, field/site investigations or the Ontario Provincial Police (OPP) must confirm that the violation rate at the identified location is unusually elevated. Page 2 of 4 Page 226 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... 4 ��-W �Toi�� Policy Proud Heritage, Exciting Future Risk Factor Targeted* High Moderate Low Score Score 4 Score 3 Score 2 Score 1 Travel Speed (km/h) >_ 31 km/h = 21 to 30 = 11 to 20 <_ 10 (85th% - Posted Speed) km/h km/h km/h Average Annual Daily >_20,001 10,001 to 4,999 to <_ 5,000 Traffic 20,000 10,000 AADT Number of Travel Lanes >4 4 3 2 Length of Sidewalks - <25% 25% to 75% >75% Truck Volume - >5% 3-5% <3% Pedestrian Crossing in any - >100 50 to 100 <50 8 Hours Intersection and Major - >10 4 to 10 <4 Entrances Per Kilometre TOTAL SCORE * Targeted scoring criteria has been added for higher-risk weight applications where 85t"% has outliers. A minimum score of 15 establishes the road safety risk component. Other traffic violations not identified in collision risk should be addressed through common enforcement of some other type of countermeasure. Justification # 3 — Other Considerations It is understood that there may be community needs/requests that could justify the requirement/need for a CSZ. These should be brought forward to the Operations department; Township staff will review these requests on a case-by-case basis through the above criteria or a combination thereof and either approve or deny the request for the CSZ. Some of these locations can be linked to specific high-traffic events but are not limited to: • Music/Performance event centers • Festivals/fairgrounds • Lake Shoreline Activities Page 3 of 4 Page 227 of 432 11 .a) OCS2024-18, Karla Musso-Garcia, Manager, Operations re: Community ... Township of Policy Proud Heritage, Exciting Future 4.2. Awareness Whenever a CSZ is implemented from either of the justifications, The Township of Oro-Medonte shall issue a modifying By-law to amend the consolidated By-law and register the CSZ as required. They must provide roadside signage as per the Ontario Traffic Manuals, and notices must be provided where the CSZ will be implemented. In addition, the By-law and locations will be promoted via Township communication channels. A consolidation by-law will be kept up to date for any additions or removals. Page 4 of 4 Page 228 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... � �aa �+ & Staff Report Proud Heritage, Exciting Future To: Council From: Brent Spagnol, Director, Development Services Meeting Date: June 26, 2024 Report No.: DS-2024-071 Subject: Tree Canopy Conservation By-law Options/Directions Report Type: Requires Action Motion No.: Recommendation It is recommended: 1. That DS2024-071 Tree Canopy Conservation By-law Options/Directions Report be received and adopted; 2. That staff proceed with Option as outlined in this report. Background The purpose of this report is to provide information to Council regarding existing policy and process for Tree Preservation and to provide Council with Options regarding a potential Tree Canopy Preservation By-law also referred to as a Tree Conservation By- law. Section 5.3 of the Corporate Strategic Plan references the need to Review policies to protect the natural environment including the Tree Canopy due to its environmental and economic importance to the Township of Oro-Medonte. Development Services June 12, 2024 Report No. DS2024-071 Page 1 of 11 Page 229 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Council Meeting Minutes—Wednesday,January 24,2024 In-line with that direction, Council passed Motion No. Motion No.C240124 14 C240124-14 on January 24, Moved by Hutcheson,Seconded by Young 2024 directing Planning staff to Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place; draft a report regarding a tree And Whereas our geographically unique and environmentally sensitive Township has a cutting by-law in the Township. significant tree canopy; And Whereas given that said canopy is an integral part of the Oro Moraine and In order to avoid unnecessary watershed system,such a by-law can be explored to work in concert with current and speculation/angst i n the future plans of development within the Township; And Whereas,the Township's Strategic Plan objectives,that were adopted in community regarding a December,2023,Phase 1 Implementation(2024-2025),included the following: potential tree conservation by- • 5.3 Review of policies to protect the Township's natural environment(Tree law, staff are seeking direction Canopy,Park/Public Spaces,ESA); from Council regarding its' Now,therefore be it resolved that the Township of Oro-Medonte Development Services, a to also assist with the Planning Department bring forward a report on a tree cutting by-law within the scope Township. carried preparation of by-law. . Applicable Planning Policy and Current Tree Clearing Process Planning Policy Documents & Process There are a variety of sources for policy direction with respect to natural heritage, woodland preservation, and tree preservation across the Province of Ontario. Policy guidance and tree preservation are generally provided through the following documents from a planning perspective: - Provincial Policy Statement - A Place to Grow: Growth Plan for the Greater Golden Horseshoe - County of Simcoe Official Plan - Newly Approved Township of Oro-Medonte Official Plan - Zoning By-law 97-95 The two main policy documents applicable to Oro-Medonte are the County of Simcoe and Township Official Plans, which provide guidance primarily related to development proposals. Both plans provide policy direction with respect to tree preservation and protection requiring the protection of Significant Natural Woodland Features as prerequisites for development applications. Applications under the Planning Act (Official Plan Amendments, Subdivision Approval, Site Plan Approval, Zoning By-law Amendment) to facilitate development require supporting information to determine developable areas and guide how development is to proceed to minimize/avoid negative impacts on significant woodland features. The Township's Official Plan also requires submissions such as Tree Inventory and Preservation Plans and Reports for all proposals for a plan of subdivision. Typically, Environmental Impact Studies are required to assess woodland features to determine their significance from a species perspective and from a supporting habitat perspective prior to any development approvals. Development Services June 26, 2024 Report No. DS2024-071 Page 2 of 11 Page 230 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Conditions of development approval result from these studies requiring tree inventories and/or tree preservation plans intended to ensure that tree removal does not occur until the property has been assessed. Therefore, conditions of approval can and are utilized to establish the framework for tree conservation to ensure that proper studies and agreements are in place prior to the removal of trees. Zoning By-law 97-95 Township Zoning By-law 97-95 is established under Section 34 of the Planning Act and provides provision for the protection of environmental features through measures such as the establishment of Environmental Protection (EP) Zones or by establishing minimum setbacks from features such as rivers, lakes, valleys, ponds, and wetlands. Environmental Protection (EP) Zones only permit existing agricultural uses, uses that are for conservation purposes, or passive recreational uses that are not to disrupt or alter the specific feature. The overall objective of (EP) Zones are to protect the feature from uses/activities, which generally would have a negative impact on habitat and its ecological function. Non-compliance matters are enforceable, and fines are outlined with the Planning Act as follows. Penalty 67 (1) Every person who contravenes sectsv.i T1, section 46, subsection 49(4)or _e:tion 52 or who contravenes a by-law passed under section 34 or 33 or an order made under section 47 and,if the person is a corporation,every director or officer ofthe corporation who knowingly concurs in the contra-oantion,is guilty of an offence and on conviction is liable, (a) on a first conviction to a fine of not more than$25,000;and (b) on a subsequent conviction to a fine of not more than $10,000 for each dare or part thereof upon which the contravenfum has continued after the day on which the person was first convicted- 1994,c_2,s.49. Corporation (2) Where a corporation is convicted under subsection(1),the r a mi m penalty that may be imposed is, (a) on a first conviction a fine of not more than$50,000;and (b) on a subsequent conviction a fine of not more than$25,000 for each day or part thereof upon which the contravention has continued area the days on which the corporation was first convicted. and not as proi,7ded in subsection(1). County of Simcoe Tree Preservation By-law Municipal by-laws are also established to regulate the removal of trees in efforts to preserve and protect significant woodland features. Tree Conservation By-laws can be applied on a municipal-wide basis or a focused approach to apply to specific locations within a particular municipality. Municipal by-laws can establish a process for tree removal along with fines for parties that do not abide by the terms of the specific by-law. The County of Simcoe currently administers Tree Conservation By-law 6894 (Attachment 1) on a County-wide basis. By-law 6894 requires permits to remove trees when more than 1 hectare (2.47 acres) of trees are proposed to be removed. The County's Tree Conservation By-law provides the ability for property owners to apply for exemption from the By-law under certain circumstance, which include the following: Development Services June 26, 2024 Report No. DS2024-071 Page 3 of 11 Page 231 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Permission/authority granted by the local municipality. - Tree Removal required for agricultural purposes - Exemption to be granted by County Council The County's By-Law Enforcement Department regulates and enforces the By-law in collaboration with local municipal law enforcement departments. Enhancement to the process could include additional communications (screening, pre- consultation) related to existing zone provisions, pre-consultation with the Township and a requirement for tree clearing agreements to ensure that premature tree clearing does not occur. Municipalities across the County of Simcoe either rely on the County's Tree Conservation By-law or have established their own by-laws. The following chart provides a general account of municipalities that have their own tree conservation by- laws and municipalities that utilize the County of Simcoe Tree Conservation By-law. TREE CONSERVATION BY-LAW TALLY LOCAL MUNICIPAL COUNTY OF MUNICIPALITY TREE CONSERVATION SIMCOE TREE BY-LAW CLEARING BY-LAW 1 Adjala Tosorontio ✓ 2 Bradford West Gwillimbury ✓ 3 Clearview ✓ 4 Collingwood ✓ 5 Essa ✓ 6 Innisfil ✓ 7 Midland ✓ 8 New Tecumseth ✓ 9 Oro-Medonte ✓ 10 Penetanguishene ✓ 11 Ramara ✓ 12 Severn ✓ 13 Springwater ✓ 14 Tay ✓ 15 Tiny ✓ 16 Wasaga Beach ✓ TOTAL 4 12 Of the sixteen area municipalities, four (4) have prepared a municipal-specific Tree Conservation By-law. Development Services June 26, 2024 Report No. DS2024-071 Page 4 of 11 Page 232 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Township of Oro-Medonte-Tree Canopy Natural Vegetation Protection and Enhancement Policy =& In 2019 the Province of - Ontario amended the Policy Proud HMMP,Exrifing Furore Growth Plan for the Greater Golden Horseshoe to Department/Section Policy Development Services include provision for the Subioct Enacted by Council, protection of Tree Canopy Protection and Enhancement of Tree Feb 27,2019 Canopy and Natural Vegetation Motion# j and Significant Woodlands, which required assessments 1.Ooal of environmental policies for To provide a Policy for the protection and enhancement of tree canopy municipalities. As a result, a and natural vegetation within the Township of Oro-Medonte,in accordance with the staff report was prepared requirement of Section 270(1)of the MunicipafAct and accepted by Council, ( Policies which included a Tree (1)The Township through its Official Plan policies will identify areas which exhibit Important natural heritage and ecological features and functions. Natural Heritage Canopy and Natural features and areas will be protected from incompatible development. (2)The Township will require through any development application that the Heritage Protection and planting of vegetation be based the planting of landscape species indigenous to Ontario Enhancement Policy. and to discourage the use of nonnative species. (3)The Township,in accordance with Section 3.16 of the Development Engineering T date, the attached olio Policies.Process and Design Standards,will support the planting of new trees where o policy necessary in public realms such as streets and parks. (Attachment 2) is utilized to (4)The Township will continue to participate and cooperate with the Severn Sound guide development Environmental Association(SSEA)'s annual Tree Seedling Distribution Program to encourage private landowners to plant native trees and shrubs,improving applications in efforts to environmental health, preserve the tree canopy in Oro-Medonte. gevelopment'Services February 27,2Q19 The policy is currently Report No,DSZC19-021 Psge7 of implemented through the Township's new Official Plan, which provides very specific guidance with respect to tree conservation and for the preservation of significant woodland areas that guide development applications under the Planning Act. Landscaping requirements are referenced within the engineering standards that aim to promote tree planting and encourage the use of native species within public realms and parks as enhancements within more urbanized areas. The Township has historically partnered with the Severn Sound Environmental Association (SSEA), Nottawasaga Valley Conservation Authority (NVCA), Lake Simcoe Region Conservation Authority (LSRCA) and funds environmental programs for tree planting along with other environmental programs. Analysis Municipal Tree Preservation By-laws vary in scope and can be applied in a variety of ways. Such By-laws could include the following considerations or a combination thereof: Development Services June 26, 2024 Report No. DS2024-071 Page 5 of 11 Page 233 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... - Apply to all properties within a municipality. - Apply to properties of a specific size. - Apply to properties within a specific zone(s). - Apply to properties located within settlement areas only. Exempt specific properties based on use, vacancy, size etc.. Establish fines Establish a framework to guide tree conversation prior to a Planning Act application. Establish provisions for offsetting (monetary, planting etc..) Staff are seeking direction from Council regarding the scope of a potential Tree Canopy Conservation By-law and have provided general options along with a Pros and Cons analysis for Council's consideration and to direct staff in the preparation of a potential Tree Canopy Conservation By-law. POTENTIAL OPTIONS PROS & CONS PROS CONS OPTION 1 That the existing Tree - County Forestry - Upper tier government may Conservation By-law Department has not have local knowledge 6894 administered by the expertise and resources regarding local County of Simcoe be to administer. issues/processes/approvals. relied upon for the - Minimal Township Staff - Reduced ability of protection/preservation of Resources utilized to municipality to enforce or the tree canopy and staff enforce and litigate. establish a framework for not prepare a tree tree removal. canopy conservation by- - No perceived overlap in law. jurisdiction. - No Tax Implication regarding the need to fund resources at the local level. Option 2 That staff Prepare a - Local By-law to deter - Potential confusion related settlement area/rural unlawful removal of to the applicability/overlap settlements specific Tree trees. of the County Tree Canopy Conservation By- Conservation By-law. law to be applied to the - Ability to enforce and entirety of settlement litigate unlawful tree - Township staff resources removal. needed to regulate, enforce, areas (vacant lands, litigate unlawful tree removal. Expert arborists Development Services June 26, 2024 Report No. DS2024-071 Page 6 of 11 Page 234 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... residential, commercial, - Local parameters and and ecologists are not industrial etc..). process could be currently available within the established. Township's complement. - Potential tax implication to fund required staff. Option 3 - Local By-law focus on - Potential confusion related That staff prepare a Tree the preservation of to the applicability/overlap Canopy Conservation By- trees. of the County Tree law to be applied to Conservation By-law. consider provisions and - Focused on specific regulations for tree lands (eg: size, - Township staff resources removal on a settlement designation, zone etc..). needed to regulate, enforce, area/rural settlement litigate unlawful tree basis that establish -Ability to establish a removal. Expert arborists parameters for tree local framework (tree and ecologists are not removal for vacant future inventory, tree clearing currently available within the development lands. The agreements etc..). Township's complement. County Tree Preservation _ Abilityto By-law be applied outside - Tax implication to fund of settlement areas/rural enforce/litigate/establish required staff. settlements. fines for unlawful tree removal prior to a Planning Act application/approval. Option 4 That staff prepare a Tree - Ability to establish a - Considerable staff Canopy Conservation By- local framework (tree resources required to law to be applied to the inventory, tree clearing implement and enforce. entire municipality in agreements etc..). Expert arborists and place of County Tree ecologists are not currently Conservation By-law -Ability to enforce/litigate available within the 6894. unlawful tree removal Township's complement. prior to a Planning Act applications and - Tax implication related to approvals. additional required resources. Development Services June 26, 2024 Report No. DS2024-071 Page 7 of 11 Page 235 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Financial/Legal Implications/ Risk Management Financial implications are tied to the scale/scope of a tree conservation by-law. The larger the scope and greater land area to be regulated, the more resources are required to implement the By-law as additional resources (arborists, Municipal Law Enforcement Officers etc..) would be required. The same consideration applies to the need for additional funding for compliance matters that require enforcement. Policies/Legislation • Municipal Act • Planning Act Corporate Strategic Priorities • Well Planned Development Consultations - County of Simcoe - Partner Municipal Planners - Township Municipal By-law Enforcement - Township Planning Division Attachments Attachment 1: County Tree Conservation By-law 6894 Attachment 2: Township of Oro-Medonte-Tree Canopy Natural Vegetation Protection and Enhancement Policy Attachment 3: Staff Report DS2019-021 dated February 27, 2019 — Proposed Tree Canopy Natural Vegetation Protection and Enhancement Policy Related Information/Background Reports Staff Report DS2019-021 dated February 27, 2019 — Proposed Tree Canopy Natural Vegetation Protection and Enhancement Policy Conclusion Existing policies and by-laws are currently in place to set parameters with respect to canopy conservation through Planning Applications and regulations within the County of Simcoe Tree Conservation By-law 6894 for instances where unlawful removal of tree vegetation occurs. A Township Tree Conservation By-law would replace County By-law 6894 in locations where the municipal by-law overlaps with the County By-law. Therefore, the scope of a by-law needs to be clearly defined to avoid duplication and ensure that a Tree Canopy Development Services June 26, 2024 Report No. DS2024-071 Page 8 of 11 Page 236 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Preservation By-law can be implemented without the need for significant resources (By- law Enforcement Officers, arborists, legal etc). Respectfully submitted, Brent Spagnol, RPP, MCIP Director, Development Services, June 17, 2024 Approvals: Date of Approval: Nelly Morrow, Director of Finance / Chief Financial Officer June 18, 2024 Shawn Binns, CAO June 19, 2024 Development Services June 26, 2024 Report No. DS2024-071 Page 9 of 11 Page 237 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Attachment 1 — County of Simcoe Tree Conservation By-law 6894 Link to County Tree Conservation By-law Development Services June 26, 2024 Report No. DS2024-071 Page 10 of 11 Page 238 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Attachment 2 — Oro-Medonte Tree Canopy Enhancement Policy __TMl TI h,p Policy proud Mmiaye,Excifing F"Inre DepartmentlSection Policy Development Services Subject Enacted by Council: Protection and Enhancement of Tree Feb 27, 2019 Canopy and Natural Vegetation Motion # 1. Goal To provide a Po!icy for the protection and enhancement of tree canopy and natural vegetation within the Township of Off-Medontej in accordance with the requirement of Section 276(1) of the lvlurrrcip:dAct. 2. Policies (1) The Township through its OffMal Flan policies will identify arcas which exhibit important natural heritage and ecologira[features and functions. Natural Heritage features and areas vvill be protcctcd trom incompatible development_ (2) The Township will require through any development application that the planting of vegetation be based the planting of landscape species indigenous to Ontario and to discourage the use of nonnative species. (3)The Township, in accordance vrith Section 3.16 of the Developmont Engineering Policies, Process and Design Standards, will support the plantings of new trees where necessary in public realms such as struts and parrs. (4) The Township will continuo to participate arid couperate Mith the Sevem Sound Environmental}association (SSEA)'s annual Tree Seedling Distribution Program to encourage private landowners to plant native trees and shrubs, improving environmantat health. Development Services February 27,2019 Report No.DS2019.021 Page 7 of 7 Development Services June 26, 2024 Report No. DS2024-071 Page 11 of 11 Page 239 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Attachment #3 to DS2024-071 Township of Report COS' Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS2019-021 Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # February 27, 2019 Proposed Tree Canopy and 1`1Ga, a7—\"1 Natural Vegetation Protection Roll #: n/a and R.M.S. File #: Enhancement Policy Recommendation(s): Requires Actiona For Information Only It is recommended: 1 . That Report No. DS2019-021 regarding a Tree Canopy and Natural Vegetation Protection and Enhancement Policy consistent with the amendments to the Municipal Act (Bill 68) be received and adopted; and 2. That Council approve and enact the Tree Canopy and Natural Vegetation Protection and Enhancement Policy as outlined in Attachment 1 of the staff report. Background/Analysis: On May 30, 2017, Bill 68, entitled Modernizing Ontario's Municipal Legislation Act, 2016, received royal assent. This Bill introduced a series of reforms to the Municipal Act, 2001, the Municipal Conflict of Interest Act, and the Municipal Elections Act, 1996. Corporate Services staff have brought forward a series of reports and updated policies in order to comply with the amendments enacted through this Bill. One of the outstanding amendments is specific to the Climate Change category of Bill 68 that amended Section 270 of the Municipal Act, with the addition of the following: 270(1) A municipality shall adopt and maintain policies with respect to the following matters... 7. The manner in which the municipality will protect and enhance the tree canopy and vegetation in the municipality. Development Services February 27, 2019 Report No. DS2019-021 Page 1 of 7 Page 240 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... This section of Bill 68 becomes effective on March 1 , 2019. As such, the Township is required to adopt and maintain policies with respect to the protection and enhancement of the tree canopy and natural vegetation. Currently, the Township does not have specific municipal policies in place that directly regulate the removal of trees on private property. The Township does have the authority under Section 135 of the Municipal Act to enact a by-law to regulate the destruction or injuring of trees. Tree By-laws, subject to the restrictions in the Act, can address a broad range of approaches and issues including the requirements for permits and conditions on the issuance of permits for trees on both private lands and on public lands. Typically, these types of by-law tend to be established for larger urbanized municipalities that have specific forestry/arborist departments with staff to enforce the by-law provisions. The County of Simcoe does has a Forest Conservation By-law which regulates tree removal on properties that are at least one hectare (2.47 acres) in size, commercial harvesting, and clearing of forests. There are however exemptions under this by-law that would apply to draft plan approved subdivision areas. Further to this, the Township does have a number of existing policies and programs which pertain to the protection and enhancement of the tree canopy within the municipality. The Township's Official Plan, through its Environment First philosophy, contains a number of policies related to the maintenance and enhancement of the significant woodlands and natural heritage features both Township-wide policies and policies specific to the Oro Moraine. The following policies/sections are of relevance: Al — Vision The Township has a number of significant environmental and topographical features that contribute to the 'sense of place' felt by many of the Township's residents. These features include the rolling upland areas that recharge groundwater to the headwaters of six watersheds, the vast forest tracts and the healthy wetland areas that support diverse wildlife communities. These areas, taken together, form parts of a natural heritage system that extends over a wide area of the Township. The protection of these attributes is a key underlying principle in this Official Plan and for this reason, this Official Plan establishes an `environment-first' philosophy in the Township. The environment first philosophy is a land use planning philosophy that is to be considered in making all planning decisions whereby the importance of maintaining, restoring and where possible, enhancing or improving natural features and ecological functions is recognized and promoted as a Township priority, to be considered with other interests in accordance with Provincial Policy and Legislation. Development Services February 27, 2019 Report No. DS2019-021 Page 2 of 7 Page 241 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... A2.1 NATURAL HERITAGE A2.1.1 Goal It is the goal of this Plan to protect and enhance significant natural heritage features and related ecological functions in the Township. A2.1.2 Strategic Objectives a) To protect from incompatible development significant natural heritage features and their associated ecological and hydrological functions. b) To maintain, restore and where possible, enhance or improve the diversity and connectivity of natural heritage features and ecological functions recognizing linkages between and among natural heritage features and areas, surface water features and ground water features. c) To ensure that an understanding of the natural environment, including the values, opportunities, limits and constraints that it provides, guides land use decision-making in the Township. d) To ensure that the function of the Oro Moraine as a significant recharge area is protected. e) To require that the land use planning process contributes to the protection, maintenance and enhancement of water and related resources and aquatic ecosystems on an integrated watershed management basis. f) To protect from incompatible development significant woodlands and wildlife habitat areas and the ecological functions they provide. g) To protect from incompatible development wetlands and Provincially Significant Areas of Natural and Scientific Interest and the habitats and ecological functions they provide. h) To protect natural heritage systems as defined by the Township and the County of Simcoe. SECTION B1 — ORO MORAINE PLANNING AREA B1.1 OBJECTIVES It is the intent of this Plan to: a) recognize the Oro Moraine as the most significant landform feature in the Township of Oro-Medonte; b) establish policies that will maintain and enhance the significant natural heritage features and ecological functions of the Oro Moraine; Development Services February 27, 2019 Report No. DS2019-021 Page 3 of 7 Page 242 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... c) establish a balanced relationship between development and nature by preserving d) significant natural heritage features and ecological systems on the Oro Moraine while providing for all types of development, including aggregate extraction; e) maintain, improve and where possible, restore the health, diversity, size and connectivity of significant natural heritage features, hydrologically sensitive features and related ecological functions; f) maintain natural stream form and flow characteristics and the integrity and quality of watercourses; g) establish a policy framework to review and consider development applications on the Oro Moraine; h) protect high potential aggregate resources areas on the Oro Moraine for possible future use; i) protect and enhance the rural character of Oro Moraine; j) direct development to appropriate locations that would not have a negative impact on significant natural features and their related ecological functions; k) minimize the negative impact of proposed development on the open and natural character of the Oro Moraine Planning Area; 1) encourage private landowners to practice good stewardship and enhance natural features and functions on the Moraine wherever possible; and, m) implement the 'Environment-First' philosophy of this Plan. 131.9.5 Forestry Operations Forestry operations shall be carried out in accordance with accepted forestry management practices and in accordance with the County of Simcoe Tree Cutting By- law. B5.1.7 Tree Preservation/Planting The following policies apply to treed areas outside of the Environmental Protection One, Environmental Protection Two and the Oro Moraine Natural Core/Corridor Area designations: a) There are wooded areas within the Township that are not within the Environmental Protection One and Two or the Oro Moraine Natural Core/Corridor Area designations, primarily because of their small size or their location within settlement areas. However, these areas also contribute to the character of the community. It is a policy of this Plan that such areas be retained in their natural state, whenever practical and appropriate, as a condition of development approval. Development Services February 27,2019 Report No. DS2019-021 Page 4 of 7 Page 243 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... b) The Township, in making public work decisions, shall have regard to the existence of trees and make every reasonable effort to protect them. If trees will be lost due to a public work, it is a policy of this Plan that replanting programs be initiated to compensate for the loss of trees. c) Council shall require the planting of trees of appropriate quality, size and species that are indigenous to the area as a condition of development approvals wherever possible. Particular attention will be paid to surface parking lots and the softening of their visual impact on adjacent lands and streets. d) Council may undertake a tree planting program along Township roads in the rural settlement areas wherever possible to create, over time, a canopy of trees that will enhance the character of the community and contribute to the aesthetics of the area. E1.12 TREE CUTTING AND MUNICIPAL BY-LAWS The Township will adhere to the provisions of the County of Simcoe's tree cutting by-law which restricts and regulates the destruction of trees by cutting, burning, or other means before the clearing or cutting of trees in any woodlot. Further the Township will consider enacting a topsoil preservation and other similar by-laws to regulate the landscape before the approval of development applications. In addition to the above quoted policies, the Township has also enacted Site Plan Control for new lots being created in the Shoreline designation and specific subdivisions where tree preservation is necessary (Diamond Valley, Highland Drive) in order to recognize the importance of tree cover along Lake Simcoe and Bass Lake for the purpose of maintaining a majority tree cover. In review of the Township's existing policies and programs, it is Staff's position that these existing policies meet the minimum requirements of Section 270(1) of the Municipal Act. However, for the purpose of compliance with the legislative changes staff have prepared a draft policy (Attachment #1) which incorporates the existing relevant policies pertaining to tree cover as well as relevant programs and initiatives for the purpose of satisfying the legislative requirements of Section 270(1) of the Municipal Act. Financial / Legal Implications/ Risk Management: There are no current implications as a result of adopting this report. Policies/Legislation: • Municipal Act (Bill 68) • Township's Official Plan Development Services February 27, 2019 Report No. DS2019-021 Page 5 of 7 Page 244 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Corporate Strategic Goals: In 2016, Council adopted the Township's Strategic Plan. The following Goals of the Plan are relevant to the proposed legislated changes: Balanced Growth — We support business and job creation while protecting our natural environment. Inclusive, Healthy Community— We are a community that is safe, accessible and inclusive. Consultations: n/a Attachments: Attachment 1 — Draft Policy— Protection and Enhancement of Tree Canopy and Natural Vegetation Conclusion: Staff is recommending the accompanying draft policy with respect to the protection and enhancement of the tree canopy and natural vegetation for the purpose of addressing the requirements of Section 270(1) of the Municipal Act be approved. Respectfully submitted: Andria Leigh, MCIP, RP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: Development Services February 27, 2019 Report No. DS2019-021 Page 6 of 7 Page 245 of 432 11 .b) DS2024-071 , Brent Spagnol, Director, Development Services re: Tree... Attachment #1 Policy cy Proud Heritage,Exciting Future Department/Section Policy # Development Services Subject Enacted by Council: Protection and Enhancement of Tree Feb 27, 2019 Canopy and Natural Vegetation Motion # 1. Goal To provide a Policy for the protection and enhancement of tree canopy and natural vegetation within the Township of Oro-Medonte, in accordance with the requirement of Section 270(1) of the Municipal Act. 2. Policies (1) The Township through its Official Plan policies will identify areas which exhibit important natural heritage and ecological features and functions. Natural Heritage features and areas will be protected from incompatible development. (2) The Township will require through any development application that the planting of vegetation be based the planting of landscape species indigenous to Ontario and to discourage the use of nonnative species. (3) The Township, in accordance with Section 3.16 of the Development Engineering Policies, Process and Design Standards, will support the planting of new trees where necessary in public realms such as streets and parks. (4) The Township will continue to participate and cooperate with the Severn Sound Environmental Association (SSEA)'s annual Tree Seedling Distribution Program to encourage private landowners to plant native trees and shrubs, improving environmental health. Development Services February 27, 2019 Report No. DS2019-021 Page 7 of 7 Page 246 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Township of Staff Report Proud Heritage, Exciting Future To: Council From: Nelly Morrow, Director of Finance I Chief Financial Officer Meeting Date: June 26, 2024 Report No.: F12024-08 Subject: Asset Management Plan Update Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Staff Report No. F12024-08 Asset Management Plan Update be received and adopted; 2. That Council approves the updated Asset Management Plan for the Township of Oro-Medonte as required by the Province of Ontario pursuant to the Infrastructure for Jobs and Prosperity Act 2015; 3. That a copy of the Asset Management Plan be posted on the Township's website as required under the Infrastructure for Jobs and Prosperity Act 2015 Background On May 1, 2016, the Infrastructure for Jobs and Prosperity Act, 2015 (Act) was proclaimed by the province of Ontario along with the Ontario Regulation 588117:Asset Management Planning for Municipal Infrastructure (O. Reg. 588117) as amended by O. Reg. 193121, and it came into force on January 1, 2018. The regulation was amended on March 15, 2021, to extend regulatory timelines for phases 2, 3, and 4 by one year. Finance June 26, 2024 Report No. F12024-08 Page 1 of 6 Page 247 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Provincial Legislation Phase-in schedule July 1, 2019: Date for municipalities to have a finalized strategic asset management policy that promotes best practices and links asset management planning with budgeting, operations, maintenance, and other municipal planning activities. • The Township passed a strategic asset management policy on July 17, 2019, that provided a framework for asset management planning. • The policy outlines goals, policies, and plans supported by the asset management plan, the process by which the asset management plan is considered in developing the municipality's budget and approach to continuous improvement and adopting appropriate practices regarding asset management planning. July 1, 2022: Date for municipalities to have an approved asset management plan for core assets (roads, bridges and culverts, water, wastewater and stormwater management systems) that identifies current levels of service and the cost of maintaining those levels of service. • Council approved the Asset Management Plan for the Township on March 23, 2022, prepared in accordance with the Province's requirements and included: o A summary of core municipal infrastructure assets (roads, bridges, and culverts, water), along with information concerning asset age, historical cost, and replacement cost; o A condition assessment and description as to the approach adopted for assessing the condition of core infrastructure assets; o A description of the current level of service provided by the Township as outlined by O. Reg. 588/ 17; o An assessment of the Township's anticipated life cycle maintenance requirements over a ten-year period, based on the Township maintaining the current levels of service; and o An indication as to how the ongoing growth of the Township is considered in the asset management plan. July 1, 2024: Date for municipalities to have an approved asset management plan for all municipal infrastructure assets that identifies current levels of service and the cost of maintaining those levels of service. • The Asset Management Plan presented herein is an update to the Township's first iteration for core assets approved by Council on March 23, 2022, and now includes non-core assets. Finance June 26, 2024 Report No. F12024-08 Page 2 of 6 Page 248 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... • In order to meet the legislative requirements for the new requirements Township staff have been working on the updated Asset Management Plan with assistance being provided by KPMG LLP for the last several months. July 1, 2025: Date for municipalities to have an approved asset management plan for all municipal infrastructure assets that builds upon the requirements set out in 2024. This includes an identification of proposed levels of service, what activities will be required to meet proposed levels of service, and a strategy to fund these activities. • The Asset Management Plan will continue to be enhanced as the asset management process evolves to meet the final phase of legislation. • Throughout 2024-2025 Township staff are committed to continue to refine the data points included in this plan. These continued efforts will ensure that an accurate and timely representation of the Townships' future obligations is provided to all stakeholders. Analysis In accordance with the Act, the attached Township of Oro-Medonte 2024 Asset Management Plan (AMP) outlines in detail the asset overview, conditions, levels of service, lifecycles, and overall financial requirements for the following eight asset classes: • Core Assets o Water o Urban Stormwater and Drainage Assets o Roads o Bridges and Culverts • Non-Core Assets o Buildings o Vehicles o Equipment o Land Improvements As identified in the AMP, the estimated replacement value of the Township's identified asset portfolio is $793.8 million, the majority of which ($450 million or 57%) relates to the Township's municipal road network. The Township is expected to require approximately $21.8 million in annualized funding ($ in 2024) for asset maintenance and rehabilitation, per year for the next 10 years. Finance June 26, 2024 Report No. F12024-08 Page 3 of 6 Page 249 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... While the results of the condition assessment indicate that the Township's assets are, on average, in good condition, certain assets including vehicles, equipment, and land improvements are in fair or worse condition, reflecting the deferral of their replacement/rehabilitation upon reaching the end of useful life. These illustrated plans meet the minimum requirements laid out in the Act and are based on the best information available to date. Further refinement of the Township's information systems will help facilitate the evolution of the plan and data-based decision-making. Once this report is received and adopted by Council, the AMP will be posted to the Township's website. Financial/Legal Implications/ Risk Management Currently, the Township's annual funding for maintenance and capital replacement of the presented AMP asset portfolio is not sufficient to meet its requirements and as a result, maintenance and replacement requirements are necessarily deferred, resulting in an increasing infrastructure deficit, unpredictable and sub-optimal investment requirements for renewal and repairs continued deterioration of its core/non-core infrastructure assets and the potential for reduced levels of service for residents and other users. On average over the last three years, the Township has allocated $9.7 Million related to investments in our tangible capital assets which is a $12.1 Million shortfall to meet optimal investment levels. This "infrastructure deficit" is not unique to Oro-Medonte. A recent study of the Municipal Infrastructure Backlog in Ontario prepared by the Financial Accountability Office of Ontario (FAO) illustrated similar issues across the 444 Ontario municipalities included in the review. The Township's 2025-2026 budget process will incorporate the results of the updated AMP, including strategies for addressing the identified lifecycle maintenance requirements. The Township will continue to develop a long-term financial plan which will be subject to further review and community consultation and engagement with further refinement of the Asset Management Plan Policies/Legislation Strategic Asset Management Policy July 1, 2019 Infrastructure for Jobs and Prosperity Act, 2015 Ontario Regulation 588/17: Asset Management Planning for Municipal Infrastructure Finance June 26, 2024 Report No. F12024-08 Page 4 of 6 Page 250 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Corporate Strategic Goals • Continuous Improvement & Fiscal Responsibility • Prepare for our Future Consultations • Senior Management Team • KPMG LLP Attachments • Appendix A— Township of Oro-Medonte Asset Management Plan • Appendix B — Strategic Asset Management Policy Conclusion O. Reg. 588/17 requires municipalities to better understand and plan for the important services needed to be supported over the long term while identifying infrastructure challenges and opportunities and finding innovative solutions. The Township maintains a significant portfolio of assets that are essential in providing services to residents of the community. While recognizing the importance of balancing the Township's financial requirements with affordability, the AMP demonstrates both the significance of the infrastructure requirements facing the Township and the implications for service levels in the future if the deferral of lifecycle maintenance activities continues. The next steps, as per the Provincial regulation, by 2025, all assets will be identified with service levels and will be defined and aligned with the associated financial strategy. Community input is integral to the ongoing success of AMP, the development of additional Asset Management Plans, and target levels of service. Therefore, public and stakeholder engagement will play a pivotal role as the Municipality moves forward in our steps to meet Provincial regulations. On the basis of the above, it is recommended that Council formally approve the updated AMP for core infrastructure assets and AMP for non-core assets as required by O.Reg. 588/17. Finance June 26, 2024 Report No. F12024-08 Page 5 of 6 Page 251 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Respectfully submitted, Nelly Morrow, Director of Finance, Chief Financial Officer June 17, 2024 Approvals: Date of Approval: Shawn Binns, CAO June 19, 2024 Finance June 26, 2024 Report No. F12024-08 Page 6 of 6 Page 252 of 432 11 .c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... ��� �� Townshtp of Proud Heritage, Exciting Future Township of Oro- Medonte Z: wo- jll� Asset Management Plan 2024 Page 253 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Contents Executive Summary 3 Glossary of Terms 4 1 Introduction 6 1.1 Introduction to the Asset Management Plan 6 1.2 Oro-Medonte Municipal Assets in Context 6 1.3 Asset Management Planning Approach 8 1.4 Data Approach 10 1.5 Limitations of the Asset Management Plan 10 2 State of the Infrastructure 12 2.1 Assets included in the Asset Management Plan 12 2.2 Asset Condition 14 3 Management of Core Assets 15 3.1 Water 15 3.2 Urban Stormwater and Drainage Systems 21 3.3 Roads 27 3.4 Bridges and Culverts 32 4 Management of Non-Core Assets 38 4.1 Buildings 38 4.2 Vehicles 42 4.3 Equipment 46 4.4 Land Improvements 50 5 Financial Strategy 56 5.1 Financial Context and Considerations 56 5.2 Annual Investment Requirement 57 5.3 Funding Strategies 58 6 Continuous Improvement 60 7 Conclusion 63 Appendices 64 Al Principles of Asset Management in Oro-Medonte 64 A2 Data Sources 65 A3 Asset Condition and Estimated Useful Life Approach 65 A4 Service Maps 67 2 Page 254 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Finlanci... Executive Summary The Township of Oro-Medonte (the 'Township'or'Municipality') manages a diverse capital asset portfolio that includes roads, buildings, parks and land improvements, local water distribution, urban storm and rural drainage networks, vehicles, and equipment.Overall,these assets are worth an estimated $793 million in replacement value in 2024,with the bulk of this value in roads, at approximately$450 million.These assets provide critical services for residents and businesses, supporting quality of life in the community. To manage its diverse, extensive set of assets,the Municipality deemed it necessary to develop a comprehensive Asset Management Plan (AMP).This AMP takes stock of these assets,the condition they are in, and what they are used for. It sets high-level strategies for how they will be maintained, rehabilitated, and replaced over time. Oro-Medonte Asset Statistics Asset portfolio replacement value $793 million Average age of assets' 17 Years Percentage of assets in fair or better condition 74% Estimated annual investment requirement $21.8 million The first chapter of the AMP introduces the assets in the context of the Township and the approach to Asset Management planning.Chapter 2 provides a snapshot of the current state of the asset portfolio overall, in a State of the Infrastructure report.A high-level overview of asset age, condition, annual costs, and budget for all assets are included in this chapter. The following chapters of the AMP provide Assets in this AMP a more in-depth review of eight major asset categories, covering most of the Core Assets' Non-Core Assets Municipality's capital assets.A financial water Buildings plan follows,which identifies the need for an average of$21.8 million in expenditures Tile and Stormwater Fleet on asset maintenance and rehabilitation, Roads Equipment per year,for the next 10 years.This is an increase from recent capital expenditures, Bridges and Culverts Land Improvements which have ranged from $9 to $11 million per year since 2021. Sources of funding including Township tax and service fee revenues, development charges for new infrastructure, and other financial strategies are identified to address this projected financial requirement. Finally, next steps for improvement to Asset Management are identified, to fill in gaps in asset data and information and move towards greater reliability and comprehensiveness in the Township's approach to Asset Management going forward. Weighted average for age and condition,based on asset value. Core assets as described within Ontario Regulation 588/17 3 Page 255 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Glossary of Terms Acronyms AMP Asset Management Plan AODA Accessibility for Ontarians with Disabilities Act BCI Bridge Condition Index FD Fire Department GHG Greenhouse Gas LoS Level(s) of Service MTO Ministry of Transportation Ontario O.Reg 588/17 The Ontario Regulation entitled "Asset Management Planning for Municipal (Regulation) Infrastructure," see further information below. OSIM Ontario Structure Inspection Manual PCI Pavement Condition Index PM Preventive Maintenance RCR Ride Comfort Rating 4 Page 256 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Definitions Financial Strategy Requirement of O.Reg.588/17 to outline the cost to maintain the current levels of service Funding Gap Instances where an investment requirement does not have dedicated funding sources identified or assigned to execute the targeted activity associated with the investment Levels of Service Qualitative descriptions and technical metrics that describe commitments, (LoS) standards, and expectations for the continued performance of municipal infrastructure Lifecycle Cost Refers to the total costs required for an asset or service over all stages of its life, e.g., acquisition/creation, operation and maintenance, renewal, and disposal Expected Useful Life The expected length of time an asset can be operational and deliver the required level of service Lifecycle The processes in place to manage infrastructure assets over the course of their Management useful lives including acquisition, creation, construction, maintenance, renewal, operations, disposal, and all engineering and design work associated with those activities Net Own Source Own source revenue is defined as revenue raised by a government from its Revenues own imposition of a tax, a license, a fee, or any other charge Non-Core Assets Any infrastructure asset that does not fall under one of the Core Asset categories, but is still owned and operated by the municipality, such as fleet and equipment, parks,facilities etc. O.Reg.588/17 An Ontario Regulation entitled, "Asset Management Planning for Municipal Infrastructure"that prescribes the policies and requirements relating to the preparation of this asset management plan by applicable municipalities Operating Costs The aggregate costs, including energy costs, of operating a municipal infrastructure asset over its service life Replacement Value/ The replacement value is the estimated cost to replace a given asset. It can be Replacement Cost calculated based on historical cost, plus inflation or estimated based on known current construction costs for similar assets, considering parameters like asset size, material, and location. State of Requirement of O.Reg 588/17 to outline a summary of assets including their Infrastructure replacement costs, average ages, conditions etc. Technical Levels of Detailed metrics that can be used to evaluate and report whether the Service community and subsequently corporate LoS are being achieved 5 Page 257 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 1 Introduction 1.1 Introduction to the Asset Management Plan Oro-Medonte is a lower-tier municipality in Simcoe County in north-central Ontario.The Municipality maintains a portfolio of assets that includes roads, buildings,water, and drainage assets,which provide important services to residents, businesses, and taxpayers in support of economic growth, social well- being, and responsible environmental management.Asset Management provides a methodical approach to evaluating and planning for investments in these assets across their lifecycle,from acquisition to maintenance, replacement, or disposal. This Asset Management Plan serves to identify methods and strategies to manage public infrastructure. It utilizes data available at the time of publication, including municipal financial records, asset-specific consultant reports, and the professional knowledge of Township staff. It provides information on current asset needs based on these sources, and it identifies ways in which the approach to Asset Management can be further improved.Through continuous improvement and consistent application,the Municipality will move closer to predicting and addressing its infrastructure asset needs efficiently and accurately, providing value for money while supporting community well- being. 1.2 Oro-Medonte Municipal Assets in Context Oro-Medonte is a predominantly rural and agricultural community with a population of 23,000 living in 9,013 dwellings. It is the largest geographic area in Simcoe County, covering 61,000 hectares and bordering Barrie, Lake Simcoe, Orillia, Severn, Springwater,and Tay Townships.The township is located between northern and southern Ontario, along Provincial Highways 11, 12, and 400.The township's natural beauty attracts outdoor enthusiasts,families, retirees, and independent individuals. Housing in Oro-Medonte varies from neighborhoods to country estates and farmland homes, reflecting the rural character of the community. In 2020,the average household income was $139,400. The average price of a home is $904,000.The Township operates 12 potable water networks in settlement areas, communal tile drains in the Horseshoe Valley area, and urban stormwater management in 11 neighborhoods.The remainder of the Township uses independent or on-site servicing for water and wastewater. The Township hosts a variety of commercial businesses,with a growing industrial sector. Service, specialty, and tourism-related businesses complement - h a growing industrial tax base.The Township operates a network of approximately 625 kms of roads servicing homes and businesses.The The Oro-Medonte Rail Trail is an important public asset Township has strategies to support that supports tourism and local quality of life. Image: business and economic development, Township of Oro-Medonte which may continue to raise demand for transportation,water, and drainage services. The Oro-Medonte Rail Trail and nearby parks offer recreation areas with scenic vistas. Cyclists can enjoy paved roads throughout the Township, some of which pass through areas with culinary and boutique options.The Township covers nearly 40 kilometers of Lake Simcoe's shoreline, and the township operates 7 docks and wharves in support of boating enthusiasts.The Township also operates 6 Page 258 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Finlanci... over 60 buildings with specialized functions that support public services. One of these buildings,the Oro African Methodist Church, is a heritage structure related to the rich history of settlement in the area. This Asset Management Plan is built on a recognition of this local context of residents and businesses. It serves to support the continued delivery of municipal services,through data-driven, reliable, forward-looking investments in the assets that residents and visitors rely on and enjoy. Population Growth Future infrastructure needs will be affected I , by changes in the local population, number of households, and number of businesses. As any population grows,there is an increased demand for housing and commerce, driving a need for expansion and upgrades to transportation networks, utilities, and public facilities such as fire halls and community centres. Between 2016 and 2021,the population of Oro-Medonte grew by 9.4%.This was above Recent construction projects, such as the 2022 Shanty the provincial and national average over the Bay Fire Hall pictured above, have added facilities in same period (5.8%and 5.2%, respectively). support of continued municipal service delivery. There are varying estimates regarding how much Oro Medonte's population will Image: Township of Oro-Medonte continue to grow.According to the County of Simcoe Official Plan (2016), Oro-Medonte is estimated to have 27,000 people by 2031. Another estimate projects that Oro-Medonte will have 26,230 people by 2051.3 Both estimates project that Oro-Medonte's populations will grow by a several thousand people in the coming years. Climate Change Climate change presents a growing threat of interruptions to municipal services,following major events such as heavy rainfall,windstorms, and heatwaves,to persistent stresses such as increasing freeze-thaw cycles. For asset-related services, climate change makes it more difficult to deliver desired levels of service, by amplifying risks and increasing costs related to preparation and rehabilitation following climate-related impacts. In Oro-Medonte,the general trend for climatic changes has been towards hotter summers,warmer winters, more frequent high-intensity storms and increasing freeze-thaw cycles.4 These climate trends affect transportation, buildings, water, and storm drainage systems, in the following ways: • Buildings can experience reduced service life of components like roofs and HVAC (Heating, Ventilation, and Air Conditioning) systems;there is also an increased reliance on cooling systems, which increases energy use. • Road damage can occur due to an increased frequency and severity of thermal cracking, rutting, frost heave, and thaw weakening, causing cracked asphalt, pavement deformation, and uneven road surfaces.This calls for more frequent repair and surface replacement. • Elevated temperatures may cause physical damage to water and sewer infrastructure, such as pipe warping, cracking, and changes to pump and equipment performance. Decreased average annual rainfall may pose a threat to water sources over time. a Hemson Consulting See,for example,climatedata.ca/ 7 Page 259 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... • Conversely, extreme rainfall events may overwhelm the storm drainage system's ability to convey water away from roads and properties.As culvert and storm sewer capacity are exceeded,flooding, road washouts and property damage may occur, adding costs related to pumping, repair, and rehabilitation of affected public assets, as well as risk and liability associated with damage to private properties. Investing in asset adaptation, such as building flood- and fire-resistant structures and investing in backup systems, may help protect Oro-Medonte's public assets from these threats. 1.3 Asset Management Planning Approach This Asset Management Plan begins to identify the lifecycle investment needs for Oro-Medonte's Tangible Capital Assets, as required by regulation and the municipality's Asset Management Policy. It provides an overview of the current state of the municipality's infrastructure, provides details on the level of service (LOS) and investment needs related to each asset category, and finally provides a summary of the financial investment needed to sustain LOS over the next 10 years. It aims to do this in a financially, socially, and environmentally acceptable manner,following the principles outlined in Appendix Al. The Plan includes the following sections: 1 Introduction:An overview of the plan objectives, context, and methodology. 2 State of the Infrastructure: A brief synopsis of the extent and status of infrastructure within Oro- Medonte. 3 Core Assets:A more in-depth view of core tangible capital assets maintained by the municipality, including roads,water, sewer, and bridges, as defined by O.Reg 588/17. Each of the sub-sections in this portion of the Plan contain further details on state of the infrastructure, levels of service, lifecycle activities, and financial requirements relevant to that asset class. 4 Non-Core Assets:An in-depth view of other assets, including buildings,vehicles, equipment, and land improvements,with the same evaluation criteria and process as in Section 3. 5 Financial Plan:A summary of the financial requirements for each asset category, and a discussion on financial needs for asset lifecycle management. 6 Continuous Improvement: Identification of next steps for improvement of asset management practices at the municipality as required under the regulation. The approach followed in preparing those sections, and an outline of key points covered in each section and sub-section of the report, is provided here. State of the Infrastructure The State of the Infrastructure is provided for all asset classes in Chapter 2 of this report,with further details provided for each asset class in Chapter 3.The current condition of infrastructure assets informs the Asset condition is derived from specialist reports where possible, if not, is estimated based on the current age of the asset according to the calculation method described in Appendix A3. Broadly speaking, as assets age,their condition degrades, and this can impact service delivery. Asset Valuation Approach The Replacement Value estimates for each asset were calculated either based on historical costs plus inflation or provided by third party consultants in the inspection reports,financial plans, or strategy documents, as listed in Appendix A2. For assets where the replacement value is estimated based on historical costs,the replacement value has been determined by according to the historical cost plus an annual cost escalation of 6.57%.This rate is based on the municipality's experience with costs increases related to capital assets, especially the rate of construction cost increase for major projects and 8 Page 260 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... changes during the COVID-era. Further details on asset condition and valuation approaches are provided in Appendix A3. Levels of Service O. Reg. 588/17 requires that the municipality indicate the current Levels of Service (LOS) provided by each asset class, including core and other assets, in the 2024 update to the AMP.The LOS for core assets respond to qualitative descriptions and technical metrics in the regulation,while for non-core assets the municipality may decide on LOS metrics and report on current performance.The LOS for non-core assets were developed in this AMP by staff members at the Municipality. In all cases, LOS evaluate the extent to which assets are meeting the needs and expectations of the local community, and include the following components: 1 Community LOS: narrative statements that demonstrate the priorities and themes that are valued by the community. 2 Technical LOS: metrics and supporting evidence that demonstrate delivery in response to Community LOS. Levels of Service identified in this document should be accepted as preliminary and may not necessarily reflect the ongoing service demands of the community.They will be refined through an approach of continuous improvement, following leading practices to better reflect community priorities. Next steps will also include setting targets for the desired LoS for all asset classes, adding further guidance for investments, as required for the 2025 improvement deadline under O. Reg. 588/17. Lifecycle Activities As defined in O.Reg.588/17, lifecycle activities include "activities undertaken with respect to a municipal infrastructure asset over its service life, including constructing,maintaining, renewing, operating and decommissioning, and ail engineering and design work associated with those activities."Provincial regulations require that the AMP include the lifecycle activities that are needed to maintain existing LoS for each asset category over the next ten (10)years.The regulations also require the estimated costs of these lifecycle activities.The aim is to leverage the lowest total lifecycle cost of ownership regarding the service levels that best meet the needs of the community while managing and mitigating risks.The Lifecycle Activities outlined in this AMP identify common activities across the useful lives of each asset category. Asset Financial Requirements and Financial Plan The financial requirements presented at the end of each asset class section are intended to outline the financial requirements necessary to maintaining the current LOS presented in the LOS tables. Oro- Medonte aims to manage its assets in a way that allows the Township to provide service to residents in a financially responsible manner. The financial requirements are an average annual expenditure required to address the total of projected expenditures over the 10-year planning period.They are calculated as the sum of all expenditures (in year of expenditure) divided by 10 years.This method provides an average annualized rate of expenditure, however, expenses year over year may vary depending on priorities. Dollar cost estimates are not discounted to 2024-dollar values in this report. The financial planning section, consolidated at the end of this document, consolidates the average annualized funding needs, and continues to assess opportunities for funding options and revenue streams to address funding needs for the implementation of this plan.The objective of this asset management plan is to identify the financial needs for lifecycle activities that will enable municipal assets to continue to support levels of service over time. 9 Page 261 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 1.4 Data Approach This Asset Management Plan was prepared using the best available asset data and information at the time of report.This included data from the Township's Tangible Capital Asset(TCA) register,from its annual budgets, and from relevant consultants' reports completed in the last 5 years. Data validation and updates to the Township's TCA register, beyond adjusting for the current age and age-based condition assessment,were out of scope for this engagement. In this AMP, the most current and reliable data was used, in the following order: 1 Technical reports from professionals commissioned by the municipality. These include information on asset condition, replacement costs, replacement needs, and timing. These reports are less than two years old, and in no case older than 5 years. 2 The municipal Tangible Capital Asset register. This includes date of acquisition of an asset and inferences on the condition of each asset based on age. 3 Municipal capital budgets. Additional information was incorporated from the 2023 and 2024 budgets and recorded capital expenditures since 2021. Further details on data sources for each sub-section are provided in Appendix A2. 1.5 Limitations of the Asset Management Plan A common challenge in Asset Management is reliability of data—the confidence that the data used is representative of the real needs and costs for managing the municipality's assets.The data approach outlined above attempts to mitigate that challenge. However, Oro-Medonte may want to consider new data collection and analysis efforts in the future to support a robust update to the plan, including, but not limited to selection of an appropriate asset management database or software, establishing processes and responsibilities for data validation and entry, and building capacity across teams and departments to input and maintain reliable information related to Asset Management decision- making. Some of the specific challenges related to the state of current information include: • Scope of the AMP- Not all assets are included: Due to historical data management and the acquisition of many diverse assets over time, inventory records of assets may be incomplete. Gaps in asset data can lead to an incomplete understanding the municipality's financial needs and responsibilities.Therefore,the municipality's Asset Management responsibilities should be considered to include at(east what is shown in this Plan. Continuous improvement of data and information records will help improve the completeness and validity of the municipality's AMP over time. • Lifecycle activities are representative: Lifecycle Activities described in this AMP are based on representative models and do not necessarily reflect the actual maintenance and replacement activities required for individual assets.This is because each asset may have unique characteristics and have been exposed to both usage patterns and events that influence its condition and therefore its maintenance needs and lifespan. Details on the specific requirements of each asset may be developed in consultation with asset operators and engineering professionals and integrated into future versions of the AMP. • Estimates are used for asset useful life:This AMP uses estimates for the remaining useful life of different assets by category, based on the asset's current age and municipal experience with the type of asset.This may not accurately reflect the actual remaining lifespan of an asset, as wear and tear on an asset can vary depending how frequently it is used,the environment it is used in,and how well it is maintained. For more accurate planning and budgeting, the remaining useful life should be determined for each asset based on regular asset condition assessments. 10 Page 262 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... • Actual events may differ from expected events: Events and conditions may occur that affect asset performance in unforeseen ways, triggering a need to maintain, rehabilitate, or replace assets that is not captured in this AMP. Next steps identified in Chapter 6 of this AMP include improving the quality of data and information for municipal assets, which will add confidence and reliability to future versions of the Township's AMP. Improvements to asset data, data management systems, and asset information may better enable more accurate projected maintenance and rehabilitation needs and improve expenditure forecasts,which will lead to greater confidence that the plan accurately captures the requirements to maintain infrastructure in a state of good repair and support of desired Levels of Service. 11 Page 263 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 2 State of the Infrastructure This section summarizes the state of the infrastructure assets owned by the Township and provides insights into metrics including replacement value, asset age, and asset condition.These metrics help to inform current levels of service and lifecycle activities required to support continued asset performance. Data and information on the current state of infrastructure is a key input into asset management planning process, and the Township recognizes the need to continue to improve the acquisition and management of data in support of a robust and reliable asset management plan. 2.1 Assets included in the Asset Management Plan Oro-Medonte operates and maintains infrastructure assets with a historical cost of more than $152 million and an estimated current replacement value of$793.8 million.The proportion of total municipal capital assets by replacement value, represented by each asset category in this AMP, is shown in Figure 1. Roads and related assets form the largest share of the Township's asset portfolio at 57%of total asset value,with an estimated current replacement value of around $450 million. Further details on the value of each asset category, and the breakdown of values by asset type, are provided throughout this document. Figure 1: Values of Oro-Medonte Assets, as a proportion of the municipality's entire asset portfolio. Oro Medonte Asset Portfolio by Value Land Water Equipment Improvement 7% 2% 2% Vehicles 4% Storm and Drain 3% Buildings 19% Roads Bridges and 57% Culverts 6% A summary of asset inventory, age, replacement value and annual reinvestment requirements for all 8 asset categories is summarized in Table 1 on the following page.The annual reinvestment requirement is calculated in the following chapters of this report. It is based on the average of major maintenance, rehabilitation, and replacement costs of assets within each asset category, per year, for the period from 2024 to 2033. Data sources for the Reinvestment Requirements are explained in the following chapters and in Appendix A2. 12 Page 264 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 1:Municipal Asset Portfolio Summary QuantityAsset Replacement Category Value Inventory of Assets Age' Expected remaining Reinvestment Useful useful life Requirement Life Water Services Water $ 59,933,332 57 km Water mains 16 65 68% $ 1,224,358 Services 24 Reservoirs 35 Wells 35 Pumps 36 Monitoring equipment 183 Hydrants 12 Contact mains 17 SCADA controls Urban Stormwater and Drainage Storm and $ 18,278,222 29 stormwater facilities 17 50 66% $441,888 Drainage 42 Drains &storm Services sewers Communal $ 3,360,279 7 Tile fields and 47 1 68 29% $ 89,624 Tile Beds collection systems Roads Roads $441,061,661 624.8 kms of roads 12 18 36% $ 7,459,500 Associated $ 9,703,483 3 Sidewalks 22 30 25% $ 550,481 structures 31 Streetlight sets Bridges and Culverts Bridges $ 51,553,500 54 Bridges/Culverts 62 60 0% $ 925,000 35 Guide rails Culverts 6 Retaining walls 34 40 15% Associated 21 40 48% $ 223,000 structures Non-core assets Vehicles $34,600,000 150 Vehicles 8 13 41% $ 1,817,261 Buildings $ 148,622,864 55 Buildings 23 41 46% $ 6,858,721 9 septic systems Equipment $ 14,241,601 22 Generators 13 17 25% $ 1,121,323 10 Communication 15 Computer Servers 124 Others 5 Weighted average for age,based on asset value. 13 Page 265 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... QuantityAsset! Replacement _ T!4. Category Value Inventory of Assets Age' Expected remaining Reinvestment Useful useful life Requirement Life Land $ 12,486,592 9 Multiuse pads 32 31 4% $ 1,075,196 Improvements 8 Sports fields 16 Parking lots 27 Fencing 14 Ground equipment 5 Docks 2 Wharves 2.2 Asset Condition The Township monitors the condition of its assets according to processes that follow regulations and leading practices for the management of each asset type.Asset specific inspection processes and approaches to evaluating asset condition are described in each asset class's sub-section in Chapters 3 and 4. Formal asset condition inspections were completed for the Township's Roads, Bridges and Culverts, and Docks and Wharves within the past 5 years. In the absence of formal condition assessment information, condition in this report is derived from the age and estimated lifespan of the asset, following the approach described in Appendix A3.A summary of current condition of assets across the Municipality is shown in Figure 2 below. Figure 2:Asset Portfolio Condition, by Number of Assets Asset Portfolio Condition Water Communal Tiles & Drainage Road Bridges&Culverts 1 Buildings Vehicles Equipment Land Improvements 0% 20% 40% 60% 80% 100% ■Very Good Good Fair Poor ■Very Poor Overall,Water,Tile and Drainage, Roads, Bridges and Culverts, and Buildings are estimated to have most assets in Good or Very Good condition,while Vehicles, Equipment, and Land Improvements are estimated to have most assets in Fair or worse condition.The implications of these condition ratings for each asset category, as well as the assets' capacity and serviceability under changing environmental conditions, resident demands, and Township operational needs, are described in further detail for each asset class in the following Chapters. 14 Page 266 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 3 Management of Core Assets The Township has assets in Core service categories as defined in O. Reg. 588/17:Water, Stormwater and Drainage, Bridges &Culverts, and Roads.This Chapter provides an assessment of these Core assets within the Township with insights into the current state and maintenance needs to support Core services. It covers current asset condition, levels of service (LoS), and the necessary activities to maintain and renew assets across the asset lifecycle.These lifecycle activities are required to maintain current LoS,with annual cost estimates provided in a 10-year financial outlook for each service area. 3.1 Water The Township has operational control over 12 water systems located within its boundaries, as well as individual wells that provide potable water to municipal halls and other facilities.The delivery of water services must comply with Provincial legislation and regulations.All water operators and operations in Ontario are governed by regulations and acts, including: • The Safe Drinking Water Act and related regulations: - Water Quality Standards, Ontario Regulation (O. Reg) 169/03 - Drinking Water Systems Regulation, O. Reg 170/03 - Certification of Drinking Water System Operators and Water Quality Analysts, O. Reg 128/04 - Licensing of Sewage Works Operators, O. Reg 129/04 • The Ontario Water Resources Act and regulations: - Wells, RRO 1990 Reg 903 • Drinking Water Quality Management Program Asset Overview The Township's water infrastructure includes assets necessary for the production,treatment, storage, and delivery of potable water, as well as hydrants used for fire protection. As of June 2024,the historical cost of the Township's water assets was reported to be $18.6 million,with an estimated replacement value of$59.9 million. Distribution mains and reservoirs constitute more than 65% of the replacement value of the entire asset class. In addition to the assets noted in this section, continuous operation of the water system depends on 18 buildings and 15 generators that operate exclusively for the water system.These are described in further detail in the Buildings and Equipment sections of this report. As noted in Table 2 below, most of the Township's water assets have more than half of their remaining useful life left, reflecting the combination of(i) the long useful lives of water assets; and (ii)the recency of acquisitions of water system components. For AMP reporting purposes, the Township has established typical expected useful lives ranging from 25 to 80 years, depending on the asset sub-class or type. 15 Page 267 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 2:Asset Inventory—Water Asset Asset Replacement Quantity Average Total Avg Estimated Class Sub-class Value 6 Inventory Age Expected average of Assets (Years) Useful Life remaining (Yrs) useful life Water Distribution $ 24,339,233 57,494 m 25 80 69% Services mains Assets Water $ 2,003,722 36 Units 21 25 16% monitoring equipment SCADA $ 593,456 17 Units 16 10 0% controls Pumps $ 2,094,742 35 Units 13 25 48% Contact mains $ 1,629,418 12 Units 9 80 89% Hydrants $ 2,208,164 183 Units 14 80 83% Service $ 5,845,705 1,391 Units 15 80 81% connections Reservoirs $ 14,584,053 24 Units 21 50 58% Wells $ 6,491,679 35 Units 32 50 36% Dry hydrants $ 143,160 3 Units 16 40 60% Asset Condition The condition of the Township's water assets has been assessed based on the remaining useful life. Asset condition assessments were not available at the time of publication of this AMP;therefore,the age and material of assets are used to estimate current condition.The condition ratings are categorized based on the approach described in Appendix A3. As summarized below, most of the Township's water assets are rated as being in good to very good condition. However,the Township's water monitoring equipment, SCADA controls, and wells have the highest percentage of assets rated as poor or very poor, due to approaching the end of their estimated useful life. Current asset condition data, informed by field study and maintenance records, may provide further insight into current water system asset conditions. Replacement value is determined based on historical cost adjusted for annual inflation of 6.57% 16 Page 268 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Figure 3:Asset Condition—Water, by Asset Count Summary of Asset Condition 100% 80% 60% 40% 20% 0% — • Distribution Water SCADA Pumps Contact Hydrants Service Reservoirs Wells mains monitoring Controls mains connections ■Very Good Good ■Fair ■Poor ■Very Poor Levels of Service Ontario Regulation (O.Reg.) 588/17 provides levels of service metrics for Potable Water assets,which are presented alongside current performance in the table below: Table 3:Community Levels of Service— Water Service Community • • 2024 Performance Attribute Water Services Scope Description of the user groups or areas The Township currently manages 12 water of the municipality that are connected systems in the following communities with to the municipal water system. approximately 2,500 water customers: • Braestone Maplewood • Canterbury Medonte Hills • Cedarbrook Robincrest • Craighurst Shanty Bay • Harbourwood Sugarbush • Horseshoe Warminster Highlands Description of the user groups or areas The Township has established fire hydrants of the municipality that have fire flow. in the following communities: • Braestone • Craighurst • Harbourwood • Horseshoe Highlands • Robincrest • Shanty Bay • Sugar Bush • Warminster 17 Page 269 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Community • (Qualitative) 2024 Performance Water Services Reliability Description of boil water advisories and The Township has not declared boil water service interruptions. advisories in the past 15 years.The Township typically experiences between zero to two water main breaks per year. Table 4: Technical Levels of Service— Water Service Technical • • 2024 Performance Attribute Water Services Scope Percentage of properties connected to The Township currently provides water the municipal water system. services to approximately 2,500 customers, representing approximately 28% of total households'within the Township. Percentage of properties where fire flow Fire protection is available to all through is available. tanker accreditation at ICI level$. Reliability The number of connection-days per year The Township has not declared a boil water where a boil water advisory notice is in advisory in the past 15 years. place compared to the total number of properties connected to the municipal water system. The number of connection-days per year The Township typically experiences no due to water main breaks compared to water main breaks that result in loss of the total number of properties service. Since 2013,there has been only connected to the municipal water one incident resulting in lost water system. connections for over 12 hours,which only affected a small number of households. Lifecycle activities Asset lifecycle activities for water include expansion of system components to meet growing demand, replacement of pumps and equipment at the end of their useful life, maintenance of hydrants and the distribution network, and maintenance and replacement of wells. As the largest asset by value, maintenance of distribution mains is typically tailored to the material of the main (i.e., ductile iron, PVC, or concrete).These activities usually begin around 20 years after the main has been installed and are carried out at set frequencies until replacement of the main is required at the end of its service life. Representative costs for some of the typical maintenance activities for mains are provided in the following table. Total number of dwellings is 9,073.Source:Census Profile—Oro Medonte Township(stotcon._ac.co) e Fire protection-Certificate of water tanker shuttle accreditation 18 Page 270 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Finlanci... Table 5 Indicative Maintenance Costs— Water a Activity Estimated Cost per Water Services—Distribution Mains 20 Valve exercise and swabbing $55,000 40 Appurtenance replacement and swabbing $143,000 60 Valve exercising and swabbing $55,000 The above estimates were established by the Township in its 2022 AMP and were current at that time. Costs related to these activities form a portion of annual maintenance requirements listed in Table 7, below. Historical asset performance information,which includes but is not limited to pipe failures and pipe break history, is used to inform replacement criteria.When annual emergency maintenance costs in response to breakages exceed a fraction of the cost of pipe replacement,watermain pipe replacement may bejustified. Due to unknown sub-surface conditions and unpredictable events, it is possible that some pipe materials will require replacement earlier than expected. In contrast, pipe materials may have the service life extended with timely maintenance and rehabilitation, according to Tables 5 and 6 in this section. Table 6 Lifecycle Activities—Water Lifecycle Activities Maintenance • Routine checks/inspections to ensure the water system's effective functioning. • The main flushing process is carried out biannually utilizing in-house resources.The valve exercise program is conducted once a year, during the spring season. • Leak detection and CCTV inspections are conducted in response to specific incidents. Rehabilitation • The township may consider pipe rehabilitation measures such as coating or re-lining, or bursting, to improve resistance against deterioration and prolong asset life. Replacement/ Di .. . • Replacement of water mains will depend on main breaks and any problems detected, as well as factors including age, surrounding soil conditions, pressure related issues, capacity, and hydrant spacing. • Factors such as planned future road rehabilitation may modify the priority of the replacement schedule. • Replacement of devices,fittings, and equipment will take place as they reach the end of their service life or as technologies improve. • The township is committed to safe removal and recycling or disposal of old pipeline materials. 9 Township's Asset Management Plan,2022 19 Page 271 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Asset Financial Requirements The Township's 2023 Water Financial Plan establishes user rates to cover all costs related to the operations and maintenance of the water systems. Based on the composition and current age of the water asset portfolio, it is estimated that the Township will require $1,224,358 in average annualized expenditures from 2024-2033 to align with maintenance, rehabilitation, and replacement needs. Additional expenses may be required for system expansion, modification, and optimization according to identified growth opportunities.Water monitoring equipment, SCADA controls, and reservoirs may be priority assets for replacement, once validated through a field assessment of those assets' condition. Table 7 Financial Requirements—Water Asset Sub-Class Annual Expenses Water Services Distribution mains - Assets Water monitoring equipment $ 209,881 SCADA Controls $ 67,403 Pumps $ 120,565 Contact mains - Hydrants - Service connections - Reservoirs $ 193,066 Wells $ 283,443 Dry hydrants - Annual Maintenance and Replacements $350,000 Total $ 1,224,358 Selected Major Projects The following major projects represent the type of major works required over the coming 10 years,for asset maintenance and renewal.They were identified by municipal staff, were listed in relevant consultant reports, or included in projected capital budgets.These comprise a portion of the projected capital expenses required to maintain levels of service for this asset category. Table 8 Indicative List of Major Water Projects Asset Project Title Estimated Estimated Cost Sub-Class Timeframe Reservoirs Horseshoe Highlands Tower Refurbishment 1-3 years $1,700,000 Reservoirs Warminster Drinking Water Storage 1-3 years $770,000 Reservoirs Horseshoe Highlands Water Storage 1-3 years $1,320,000 Wells Municipal Well Replacements 1-5 years $890,000 Distribution Medonte Hills Distribution 1-3 years $1,100,000 Distribution Integration of Zone 1 into Horseshoe High 1-3 years $900,000 20 Page 272 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 3.2 Urban Stormwater and Drainage Systems The Township operates 13 urban stormwater management systems.The Township also operates a network of roadside drainage, cross-culverts, inlet, and outlet structures as a rural stormwater management system. Stormwater management, as a function, has as an objective to safeguard lives and properties from flooding and erosion, conserve natural ecosystems, and sustain groundwater replenishment. Further information on the Township's communal tile systems is included in section 3.2.1 below. Asset Overview The Township's storm and drainage asset inventory includes storm management facilities, drains and storm sewers, estimated at a total replacement value of$18.27 million.This is the estimated value of improvements,for example dry ponds and outlet structures, and does not include the value of the land upon which storm facilities are located. The value is evenly split between drains, storm sewers and stormwater management facilities (which comprise of dry ponds, wet ponds, and low-impact developments).As shown in table below, most of the assets in each sub-class are still early in their service lives. Table 9 Asset inventory—Urban Storm Systems QuantityAsset Asset Replacement Class Sub-Class Value'O Inventory Age Expected remaining of Assets (Years) Useful Life useful life A(Yrs) Storm and Storm $ 8,747,975 29 Facilities 19 50 62% Drainage management Services facilities Drains and $ 9,530,247 42 Sewers 15 50 70% storm sewers Total $ 18,278,222 - 1 17 50 66% In addition to the assets identified in the table,the Township manages a rural drainage network comprised of 1,190 km of roadside ditches, at least 900 culverts under 3m in span that cross roadways and private driveways, and over 120 inlet and outlet structures.The municipality maintains these rural drainage assets and monitors the performance of the drainage network overall,while regular maintenance, rehabilitation, and replacement of driveway culverts is the responsibility of property owners. Further assessments will help determine the current condition, performance, and replacement value of these assets. Asset Condition The condition of the Township's urban storm and communal tile assets is assessed based on the remaining percentage of their estimated useful lives.The condition ratings are categorized based on the criteria detailed out in Appendix A3. Most of the Township's storm and drainage assets are rated as being in good to very good condition as shown below. Further asset performance information on these assets, through maintenance records and periodic camera inspections when required,will assist in identifying the need for rehabilitation or replacement of existing assets. 0 Replacement value determined based on its historical cost adjusted for annual inflation of 6.57916. 21 Page 273 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... The Township also carried out an assessment of the stormwater facilities for its 'Urbanized Stormwater Management System Annual Performance Report 2023' in March 2024. Based on the inspections carried out by Township staff in 2023, it was noted that most of the stormwater facilities were in fair or good operating condition. Figure 4 Asset Condition - Communal Tile&Drainage, by Number of Assets Summary of Asset Condition 100% 80% 60% 40% 20% 0% Communal tile beds Storm management ponds Drains and storm sewers ■Very Good 0- Good Fair Poor Very Poor The figure above includes communal tile condition information,which is addressed in further detail in the following section, Section 3.2.1. Table 10 Community Levels of Service—Drain (Stormwater) Service Community • • 2024 Performance Attribute 177 -1 1 Stormwater Management Scope Description,which may include maps, of The Township currently manages 11 the user groups or areas of the urbanized stormwater systems as municipality that are protected from mentioned below:A map of the Urbanized flooding, including the extent of the Stormwater systems is provided in the protection provided by the municipal Appendix A4. stormwater management system. • Houben/ • Craighurst Sprucewood Estates Estates • Warmister • Hastings Estates • Edgar Estates/ • Shanty Bay Whispering • Heights of Creek Moonstone • Orsi subdivision/ • Maplehill Estates Kade Meadows • Medonte Estates • Reid's Ridge • Turtle River I I 22 Page 274 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 11 Technical Levels of Service—Drain (Stormwater) Service Technical • (Quantitative) 2024 Performance Attribute Stormwater Management Scope 1. Percentage of properties in Stormwater and drainage systems are municipality resilient to a 100-year designed to protect downstream storm. infrastructure from flooding by 2. Percentage of the municipal temporarily storing runoff and improving stormwater management water quality by trapping pollutant-laden system resilient to a 5-year storm. sediment in runoff from urban drainage areas. The Annual Performance Report noted that no spills or abnormal discharge events were observed in 2023. Creation of a comprehensive O&M (Operations & Maintenance) manuals for all stormwater facilities is also expected to be finalized by an engineering consultant in June 2024. Lifecycle activities Table 12 Lifecycle Activities—Stormwater and Drain Lifecycle Activities Table Maintenance • Monitoring and visual inspections of urbanized stormwater management treatment infrastructure including but not limited to inlets,forebays,weirs, aft bays, outlets, overflows, and outfalls, on a bi-annual basis (spring and fall) and after significant rainfall events • Vegetation removal and cleanout • Maintain conveyance infrastructure such as manholes, catch basins, ditches, culverts, and infiltration trenches • CCTV inspections in response to certain incidents/events .. •n/Reconstructio • Reconstruction of energy dissipation surfaces (e.g., riprap and gabions) and access routes within facilities • Site restoration with topsoil and hydroseeding • Repair erosion around inlet structures and outlet pipes ReplacementDisposal • Replacement of undersized, dilapidated, or otherwise non-conforming storm drains and ancillary equipment when identified by a condition assessment or a drainage study. 23 Page 275 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Asset Financial Requirements It is estimated that the Township will require at least $441,888 in annual capital expenditures from 2024-2033 to align with replacement needs for the Township's stormwater asset portfolio.The Township continues to budget approximately$250,000 per year on maintenance of storm assets, including storm pond cleanouts, in addition to projected incidental capital expenses.Additional expenditures may be required to upsize rural drainage assets according to capacity relative to anticipated stormwater management requirements. Table 13 Financial Requirements—Communal Tile and Drainage Asset Class Asset Sub-Class Annual Expenditures Storm and Storm management facilities $ 66,306 Drainage Services Drains and storm sewers $ 125,582 Annual maintenance and rehabilitation $ 250,000 Total $441,888 3.2.1 Communal Tile Systems The Township offers limited sanitary services, in the form of communal tile fields exclusively for managing septic effluent for fewer than 100 residences in the Horseshoe Valley area. Asset Overview The Township owns and operates seven (7) municipal communal tile fields and their associated collection systems within the Horseshoe Valley area,which services fewer than 100 homes.The collection system consists of works for the collection and transmission of sewage and consists of 2.8 kilometers of trunk sewers and 36 manholes. Table 14 Asset Inventory—Communal Tile Systems Asset Asset Replacement Quantity/ Average Avg Total Average Class Sub-Class Value" Inventory of Age Expected remaining Assets (Years) Useful Life useful life Storm and Communal $ 3,360,279 7 Fields 46 35 0% Drainage tile beds—the Services fields Communal 7 Systems 48 80 40% tile beds— 2.8 km of collection trunk sewers system 136 manholes Total $ 3,360,279 - 47 68 29% These systems are regulated by ECAs and CLI-ECAs under Sections 20.2 and 20.3 of Part 11.1 of the Environmental Protection Act,for the approval of municipal domestic sewage treatment and collection for select locations in the Horseshoe Valley area. "Replacement value determined based on its historical cost adjusted for annual inflation of 6.57916. 24 Page 276 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Condition The communal tile fields are operating as expected,with no recorded effluent spills or discharge. However, using asset age-based methods, the communal tile beds and collection system are estimated to be in fair to very poor condition.This reflects the fact that these assets are approaching or exceeding the end of their estimated useful life.While this methodology indicates that the assets may have to replaced soon, no major capital expenditures were identified in relevant consultant rep orts.'Z A graph showing communal tile condition is included in Section 3.3 of this report. Levels of Service Table 15 Community Levels of Service—Communal Tile Service Community • • 2024 Performance Attribute Wastewater Services Scope Description, which may include maps, of Communal tile service is connected to the user groups or areas of the fewer than 100 households in Horseshoe municipality that are connected to the Valley area.A map of the Communal tile municipal wastewater system. system extents is provided in the Appendix A4. Reliability Description of how combined sewers in Only few private residences in Horseshoe the municipal wastewater system are Valley are serviced by municipal designed with overflow structures in place communal tile fields.These residences are which allow overflow during storm events mostly equipped with a septic tank which to prevent backups into homes. provides a first level of sewage treatment. The effluent from the private septic tank is then released to the municipal collection system and processed by a communal tile field, operated and maintained by the Township. Table 16 Technical Levels of Service—Communal Tile Service Technical • (Quantitative) 2024 Performance Attribute Wastewater Services Scope Percentage of properties connected to 1.1%of properties are connected to the the municipal wastewater system. communal tile system. (Approx 100 out of 9,013 dwellings in township) Reliability The number of events per year where 0 events per year to properties in combined sewer flow in the municipal Horseshoe Valley area. Siphon chamber wastewater system exceeds system functioning indicates the system has not capacity compared to the total number of been historically overloaded. properties connected to the municipal wastewater system. 2 Financial Plan for Communal Tile Services(Oct-2023);Communal Tile Field Performance Report 2023(Mar-2024) 25 Page 277 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... The number of connection-days per year 0 events per year to properties in due to wastewater backups compared to Horseshoe Valley area. the total number of properties connected to the municipal wastewater system. The number of effluent violations per 0 effluent violations per year to properties year due to wastewater discharge in Horseshoe Valley area. compared to the total number of properties connected to the municipal wastewater system. Lifecycle activities Environmental Services is always available to respond for service calls or emergencies related to the municipal communal tile fields system.All Environmental Services Technicians are licensed under Ontario Regulation 129/04 (Regulation Licensing of Sewage Works Operators). No emergency maintenance and/or investigation was required during this reporting period. Table 17 Lifecycle Activities—Communal Tile Lifecycle Activities Table Maintenance • Regular maintenance of communal tile fields including vegetation removal and fencing where required. • Maintain conveyance infrastructure such as manholes, clearing blockages in sewer mains. • CCTV inspections in response to incidents or events such as pipe breakages or unplanned effluent discharge. .. •n/Reconstructio • Periodic maintenance of tile bed effluent distribution piping and equipment. Replacement Disposal • Replacement of communal tile beds and associated structures as evaluated and deemed necessary by a qualified engineer. Asset Financial Requirements The 10-Year Communal Tile Field Financial Plan (Financial Plan) with the inclusion of multi-year user rates was received and endorsed by Council. No major capital expenditures were identified in the report. Based on asset age, is estimated that the Township will require $45,282 in average annualized capital expenditures,to service ageing components of the communal tile collection system and fields. This sum is included together with Storm and Drainage Services in other sections of this report. 26 Page 278 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 18 Financial requirements—Communal Tile and Drainage Asset Class Asset Sub-Class Annual Capital Cost Storm and Communal tile beds 13 $ 89,624 Drainage Services Total $89,624 3.3 Roads The Township's municipal road network is comprised of 624.8 kilometres of roads that connect properties within the municipality to each other and other communities through connections with the County of Simcoe Road network and the Provincial Highway system.The road network is supported by storm and drainage infrastructure, described in Section 3.2.The municipality completed a Roads Needs Study in October 2020,which classified the majority of the Township's Road network as Class 4 under Ontario Regulation 239/02: Minimum Maintenance Standards for Municipal Highways. Asset Overview A summary of the Township's road network and related structures is provided below.The Township's road assets,with an estimated replacement value of approximately$451 million, represents the highest value asset class in the asset portfolio. For financial reporting, roads are categorized into two components:the road substructure (composed of a granular base for drainage and structural support) and the road surface (which can be concrete, gravel surface treatment, or asphalt).The road surface bears the weight of vehicles,transferring it to the granular substructure and underlying ground. Associated structures include sidewalks and streetlights. Table 19 Asset Inventory—Roads QuantityAsset Cla set Replacement b-Class Value" Inventory of Age Useful remaining ts US Assets (Years) is �A� useful life Roads Gravel $ 8,805,692 16.1 kms 21 - - Surface $ 75,260,794 123.7 kms 13 10 0% Treated Asphalt $ 356,332,709 484.1 kms 11 20 45% Concrete $ 662,465 0.9 kms 2 15 87% Associated Sidewalks $ 315,857 3 Sidewalks 5 30 83% structures Streetlights $ 9,387,626 31 Sets of 23 30 23% Streetlights Total $450,765,144 - 12 18 36% 13 While the'Financial Plan for Communal Tile Services'(2023)&'Communal Tile Field Performance Report'(2023)mention that the communal tile beds are in good operating condition currently,cost has been earmarked for average costs over a 10-year period for replacements/rehabilitation,considering the average age of the assets. 1°Based on replacement values in the Township's Asset Management Plan 2022,which are derived from the Roads Needs Study. The reconstruction cost has been increased by 6.57%to reflect the annual rate of cost escalation from 2022 to 2024.Replacement values of Associated structures is determined based on historical cost adjusted for annual escalation of 6.57%. "Estimated useful life for the road surface,assuming a moderate base,as identified in Section 8 of the Roads Needs Study. The base and subsurface components of the Township's road network have on estimated useful life of 40 years. 27 Page 279 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Asset Condition Road Network Condition assessments for the Township's road network were carried out as part of the Roads Needs Study, based on engineering practices and industry standards, including: • Pavement Condition Index(PCI)for Flexible Pavement, Ministry of Transportation • SP-021 Manual for Condition Rating of Surface-Treated Pavements, Distress Manifestations, Ministry of Transportation • SP-022 Flexible Pavement Condition Rating Guidelines for Municipalities, Ministry of Transportation • SP-024 Manual for Condition Rating of Flexible Pavements, Distress Manifestations, Ministry of Transportation • SP-025 Manual for Condition Rating of Gravel Surface Roads, Ministry of Transportation • Measuring the Condition of Municipal Roads, Ontario Good Roads Association, Ministry of Transportation The condition assessments included on-site visual inspections to evaluate the severity and density of damages in the segments, such as surface defects, structural deformations, and cracks. Moreover,the study also included an evaluation of the Ride Comfort Rating (RCR), which is an indication of ride comfort, gauged by a test drive on a road stretch at the posted speed limit. The results of the visual inspections and RCR ratings were used to determine Pavement Condition Index (PCI),which provides an indication on the overall condition of the road, as well as the nature and timing of required capital improvements.The PCI indices range and the associated impact on reinvestment requirements considered for road assets are provided in the table below. Table 20 Pavement Condition Index-Roads Condition . Rating Road action required Collector ocal Collector Local I- �::[L - Very Good PCI of 80-100 PCI of 80-100 PCI of 65-100 PCI of 60-100 None Good PCI of 70-80 PCI of 65-80 - - Resurface (Long-term) Fair PCI of 50-70 PCI of 45-65 PCI of 45-65 PCI of 40-60 Resurface (Immediate/ Short-term) Poor PCI of 45-50 PCI of 40-45 PCI of 25-45 PCI of 20-40 Rehabilitate Very Poor PCI of 0-45 PCI of 0-40 PCI of 0-25 PCI of 0-20 Reconstruct The Roads Needs Study classified 54%of the Township's road network as being in good condition, with a network average PCI of 64.A summary of the road condition based on PCI is shown below. 28 Page 280 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Figure 5 Asset Condition—Roads, by Asset Count Summary of Asset Condition (based on PCI) 100% 80% 60% 40% 20% 0% Gravel Roads Surface Treated Roads Asphalt Roads ■Very Good ■Good ®Fair ■Poor ■Very Poor Associated Structures: Sidewalks and Street Lights The condition of the Township's sidewalks and streetlights are assessed based on their remaining useful lives using criteria explained in Appendix A2.There are only three sidewalks in the Township and 2 were brought into service in 2021. Hence, as shown in the figure below, these assets are rated in good or very good condition and are not estimated to require further capital investment beyond routine maintenance in the near term. More than 30%of street light assets are nearing or have exceeded their estimated useful life. Formal condition assessments information was not available at the time of preparation of this AMP. Hence, the age of the assets is used to determine the projected condition to plan rehabilitation/replacement works.The Township is currently undertaking a comprehensive, multi-year streetlight replacement program, at an estimated cost of$160,000 per year. Figure 6 Asset Condition—Roads(Associated structures), by Asset Count Summary of Asset Condition 100% 80% 60% 40% 20% 0% Sidewalks Streetlights ■Very Good ■Good Fair ■Poor ■Very Poor Levels of Service 29 Page 281 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 21 Community LOS- Roads Service Community • (Qualitative) Current Performance Attribute Roads Scope Description,which may include • The Township's Road network comprises 994 maps, of the road network in roadway segments spanning 625 km. the municipality and its level of • Approximately 452 km are rural roads, 159 km connectivity. semi-urban and 14 km urban. • A map of the road network is provided in the Appendix A4. Quality Description or images that • Images of roadways in various condition illustrate the various levels of included in the Appendix A4. road class pavement condition. • The Average Ride Comfort Rating (RCR) for the road network as per the Roads Needs Study report is 6.5 out of 10.The RCR for asphalt, surface treated, and gravel roads are 6.7, 6.2 and 3.6 respectively indicating the latter is less comfortable as compared to the former two. Table 22 Technical LOS-Roads Service Technical • (Quantitative) Current Performance Attribute Roads Scope Number of lane-kilometres of Lane kilometers of roads by type are as follows each of arterial roads, collector (there are no Arterial Roads): roads and local roads as a • Collector roads: 802.0 kms (1.37 lane-km/ proportion of square kilometres of kmz) land area of the municipality. 0 Local roads:447.6 km (0.76 lane-km/kM2) The Township's land area is 586.6 km2 Quality 1. For paved roads in the Average condition indices based on the Roads municipality,the average Needs Study are as follows: pavement condition index value. • Asphalt: 66 (Good) 2. For unpaved roads in the • Surface Treated: 55 (Good) municipality,the average surface • Gravel:44 (Fair) condition (e.g. excellent, good, fair, or poor). Lifecycle activities The Roads Needs Study offers four reinvestment scenarios based on different target Levels of Service and the works needed to uphold those Levels of Service. For this AMP,the lifecycle activities identified in Section 6.4.2 are considered for maintaining current LoS.This includes maintaining roads to the minimum surface type standards when major rehabilitation is required. For those roadways with an identified need, rural and semi-urban roads would be pulverized and resurfaced, and urban roads would be resurfaced.The resulting lifecycle activities are broken down by roadway length in Table 31 of the Road Needs Study. Required lifecycle activities, including the related cost and timing, is identified in that report, including the following activities: 30 Page 282 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 23 Lifecycle Activities- Roads Lifecycle Activities Table Maintenance • Crack routing, patching, micro-surfacing for asphalt roads. • Slurry sealing for surface treated roads. • Application of maintenance gravel/calcium chloride for gravel roads. • Resurfacing of roads to address minor surface deficiencies, road base repairs addressed in priority area as part of reconstruction. • Streetlight maintenance activities include changing of bulbs and painting of fixtures where relevant. • Remove snow from roads and sidewalks during winter. Rehabilitation • Rehabilitation of roads with deficiencies in both the road surface and road base,with an intended goal to replace approximately 25% of the road base as part of the rehabilitation. ReplacementDisposal • Reconstruction of roads with deficiencies. Current service levels do not include full removal and replacement of both the road surface and base, but projects for full roadway replacement may be considered as deemed necessary by staff. • Replacement of streetlights and poles based on their condition, material, and age. The figure, right, illustrates how regular Original Pavement maintenance (preventative and rehabilitation) serves to modify the o Preventative J, Trigger degradation curve of pavements,thereby st orOptimalingextending their useful life. m Rehabilitation To keep roads in a state of good repair,the ------ ----------- — Trigger Road Needs Study outlined the following maintenance strategies along with an estimated annual cost. Time/Traffic Table 24 Indicative Maintenance Costs—Roads Road Type Maintenance Strategy Est.Annual Cost Asphalt Crack routing and sealing (can add 2-3 years to pavement $95,000 life) Slurry sealing for lower volume roads and micro surfacing $280,000 for higher volume roads (can add 3-5 years to pavement life) Surface Treated Slurry sealing $65,000 Gravel Maintenance gravel (75mm applied every 3 years) $50,000 31 Page 283 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief FinanciTo maximize the life of the ... paved spendmaintenance 0i0 for crack sealing, slurry sealing, and micro surfacing, in addition to major repair and rehabilitation. Asset Financial Requirements The Roads Needs Study identified that 490 of 994 road sections may warrant improvements, amounting to 406.5 km (65%of the network).The total improvement costs identified in the Study are based on desired levels of service for roadways, ranging from $54 million for minimum road surface standards to $105 million for improvements to the current roadway network, over a 10-year period.To maintain current service levels,total expenditures for the coming 10 years are estimated to be $74,595,000. Further, it is estimated that the Township will require $0.55 million in expenditures for rehabilitation/replacement of its streetlight assets over 10 years. Table 25 Financial Requirements—Roads Asset Class Asset Sub-Class Annual Capital Cost Roads Asphalt $ 7,459,500 Gravel Surface Treated Concrete Associated Structures Streetlights $ 550,481 [Sidewalks - Total $8,009,981 3.4 Bridges and Culverts The Township has a total of 54 bridge and culvert structures with a span of over 3 meters, of which 35 are bridges and the remaining 19 are culverts. Most span watercourses or ditches,while some span railways.These assets within a municipality serve dual purposes:facilitating citizens' movement to all areas within the Township and providing for water flow and drainage throughout the area. Guiderails and retaining walls,which are often co-located with bridge and culvert structures, are also addressed in this section of the AMP. Asset Overview The Township undertakes bi-annual inspections of 54 bridges and culvert structures as required through the Ontario Structure Inspection Manual (OSIM).The most recent inspection reports were completed in 2022 and 2023. Since the OSIM qualifies a structure as a bridge or culvert only if it has a span longer than 3.0 meters, structures with a shorter span are considered as Stormwater and Drainage assets and included in that section of the report. For this AMP,the Township has adopted useful lives of bridges as 60 years and culverts as 40 years.As noted in Table below, most the Township's bridge assets have exceeded their useful life, even though it is functioning efficiently, reflecting the fact that combination of(i)the long useful lives of water assets; and (ii)the recency of acquisitions of water systems. 32 Page 284 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 26 Asset Inventory—Bridges and Culverts QuantityAsset Class Asset Replacement Sub-Class Value" Inventory of Age Expected remaining Assets (Years) Useful Life useful life Bridges Bridges $ 51,553,500 35 Bridges 62 60 0% and Culverts Culverts 19 Culverts 34 40 15% Associated Guiderails 35 Guiderails 19 40 53% structures Retaining 6 Retaining 23 40 43% Walls Walls Total $ 51,553,500 52 53 6% Asset Condition Bridges and Culverts The Township conducts regular, biennial inspections of 54 bridge and culvert structures,with each structure inspected every alternate year.These inspections are conducted in accordance with OSIM, per Ontario Regulation 104/97, "The structural integrity,safety, and condition of every bridge shall be determined through the performance of at least one inspection in every second calendar year under the direction of a professional engineer and in accordance with the Ontario Structure Inspection Manual." The results of the inspections are weighted to provide Bridge Condition Index (BCI),which determines the timeline of required maintenance works.The BCI has been determined based on the Ministry of Transportation Ontario methodology, with a new structure having a BCI value of 100,which declines over time. Monitoring this rate of decline against the anticipated rate of decline helps the Township in long term planning.The ranges for BCI value are mentioned in the table below. Table 27 BCI Ranges—Bridges and Culverts Description Good 70-100 It indicates that structure is in good to excellent condition. Repair and rehabilitation are not really required in the next 5 years. However, routine maintenance is recommended. Fair 50-70 It indicates that structure is in good to fair condition. Repair and rehabilitation should ideally be completed in the next 5 years. Poor Less than 50 It indicates structure is nearing the end of their service life. Repair and rehabilitation should ideally be completed within a year The results of recent inspections resulted in the profile for current conditions of Township bridge and culvert assets, as presented in the 2023 OSIM Bridge Inspections Report prepared by RJ Burnside and Associates Ltd, as shown in Figure 5. 16 Based on 'Total Cost of Replacement'provided in the 2023 OSIM Bridge Inspections report(dated Nov-2023). Replacement cost also includes provisions for associated work,staging,environmental assessments,engineering and design and contingencies. 33 Page 285 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Figure 7:Asset Condition—Bridges, by Asset Count Summary of Asset Condition based on BCI 0 00/0 5.60% 80% 38.90% Very Poor 60% Poor 40% Fair 55.60% Good 20% ■Very Good 0% Bridges The report also confirms an overall improvement in bridge condition over the last five-year period, resulting from the Township engaging in proactive maintenance, rehabilitation, and replacement of bridges in poor condition. Associated Structures -Guiderails and Retaining Wall The condition of the Township's guiderails and retaining walls have been assessed based on the remaining percentage of their estimated useful lives.The condition ratings are categorized based on the criteria described in Appendix A2. As summarized below, most of the assets are in fair or good condition indicating the assets will require significant replacement/repair in the future. Figure 8 Asset Condition—Guiderails and Retaining Walls, by Asset Count Summary of Asset Condition 100% 80% 60% 40% 20% 0% Guiderail Retaining wall ■Very Good Good Fair Poor Very Poor Levels of Service Bridges and culverts are required for safe transportation and for safe conveyance of stormwater and natural watercourses.O.Reg 588/17 provides the following metrics for levels of service for bridges and culverts: 34 Page 286 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 28 Community LOS—Bridges and Culverts Service Community • • 2024 Performance Attribute Bridges and Culverts Scope Description of the traffic that is While the township's structures provide supported by municipal bridges (e.g., access for commercial and passenger heavy transport vehicles, motor vehicles, cyclists and pedestrians, most vehicles, emergency vehicles, structures serve rural roads and associated pedestrians, cyclists). residential passenger vehicle movements Quality 1. Description or images of the While the current condition of the condition of bridges and how Township's bridges does not have a this would affect use of the significant impact on usage at the present bridges. time,the requirement for weight 2. Description or images of the restrictions and other aspects of deferred condition of culverts and how maintenance can impact the ability of this would affect use of the certain vehicles to use bridges. culverts. In addition,the condition of many bridges and culverts presents a potential risk of failure which will have an impact on level of service through either closure of the bridges or the imposition of further weight limitations.The prospect of a bridge or culvert failure would also be accompanied by the need for the Township to incur significant expenses with respect to the repair or replacement of the structure in question. Table 29 Technical LOS—Bridges and Culverts Service Technical • • 2024 Performance Attribute Bridges Scope Percentage of bridges in the 20% - Seven bridges have load restriction of municipality with loading or between 1.5 tonnes and 15 tonnes (1302, B06, dimensional restrictions. B07, B09, 1310, 1311, and 1312). Quality 1. For bridges in the municipality, Average Bridge Condition Index for 54 Bridges the average bridge condition and Culverts as per the 2023 OSIM Bridge index value. Inspections Report is 71.4. 2. For structural culverts in the municipality,the average bridge condition index value. 35 Page 287 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Lifecycle activities Table 30 Lifecycle activities—Bridges and Culverts Lifecycle Activities—Bridges and Culverts Maintenance • Annual routine maintenance carried out by Township staff, including cleaning winter sand and salt off bridges. • Periodic maintenance as needed, such as flushing culverts and bridge drains, repairing minor damage to railings, or placing riprap in washouts near abutment walls. Rehabilitation • Bridges and culverts that are deemed to be suitable for rehabilitation by a qualified engineer and require major improvements to serviceability, may be rehabilitated in accordance with an appropriate study to extend their service life. Bridges and culverts inspected with a BCI of 40-60 may be candidates for rehabilitation. DisposalReplacement • Bridges and culverts that are no longer serviceable for the public(e.g., due to load restrictions or other safety constraints), but are required based on traffic or other needs, may be replaced following an appropriate engineer's assessment, feasibility studies, design, and procurement. Bridges and culverts inspected with a BCI below 40 may be candidates for replacement. • Bridges and culverts which are no longer required, as determined by traffic flows, a transportation study, or a drainage study, may be removed in accordance with Township asset disposal processes. I The 2023 OSIM Bridge Inspections Report outlines that bridges and culverts less than 4.5m in span are assumed . not have a rehabilitation cycle and will be replaced when their BCI drops • Bridges and culverts with spans greater than 4.5m are assumed to undergo dropsone rehabilitation cycle when their BCI .0 Overall Financial Requirements The 2023 OSIM Bridge Inspections Report provides details on the capital requirements for bridges until 2033.The estimated total cost for bridge and culvert related capital works over the 10-year period is $9.25 million.A further budget of$2.23 million is recommended by the report for maintenance, guide rails and other roadside protection works adjacent to bridges and culverts.This results in a combined total annualized capital requirement of$1.148 million. 36 Page 288 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 31 Financial Requirements-Bridges and Culverts Asset Class Asset Sub-Class Annual Capital Cost Bridges and Culverts Bridges $ 925,000 Culverts Associated structures Guiderails $ 223,000 Retaining Walls Total $ 1,148,000 Major Capital Projects The OSIM 2023 Bridge Inspection Report outlines the following priority major capital projects. • Replace Line 3 North bridge (1312) as soon as possible for$563,000 • Remove Old Coldwater Road bridge (1311) as soon as possible for$55,000 • Replace Dunns Line culvert(C27) within 1 year for$563,000 • Rehabilitate Lakeshore Road bridge (1319)within 1 year for$365,000 • Replace Line 8 North bridge (1321) within 2 years for$1,083,000 • Rehabilitate Line 8 North bridge (1302)within 3 years for$217,000 • Replace Line 4 North bridge (136)within 5 years for$1,020,000 • Rehabilitate Line 2 North bridge (1316)within 5 years for$576,000 37 Page 289 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 4 Management of Non-Core Assets The Township has 4 non-core asset categories— Buildings,Vehicles, Equipment and Land Improvements. Non-core assets are unique to each municipality in Ontario and support residents' expectations for the quality of life and services provided in their community.This section offers insights into the current state of these assets, including their current condition, LoS, and projected activities required throughout the asset lifecycle. 4.1 Buildings Oro-Medonte operates and maintains 55 buildings and structures along with 9 septic systems,which support diverse services. Key community-facing buildings include an arena, community halls, park washrooms, a nurse practitioner building, and municipal offices. Other support buildings included in this asset category are fire service buildings,water pumphouses, and garages. Asset Overview The building infrastructure related assets have an estimated replacement value of$148.6 million. Administration and operations, water related buildings constitute —57% of the replacement value of the entire asset class. Table 32 Asset Inventory—Buildings QuantityAsset Asset JReplacement Class Sub-Class Value 17 Inventory of . - Expected remaining Assets (Years) Useful useful life Life (Yrs) Buildings Parks $2,953,167 14 Buildings 25 50 50% and structures Water $16,394,516 18 Buildings 29 50 42% Administration $67,577,651 15 Buildings 26 47 45% &Operations and structures Halls $15,215,683 6 Buildings18 44 50 12% and 1 storage shed Arena $46,000,00011 1 Arena 1 10 50 20% Septic Systems $481,747 9 Systems 16 25 36% Total $148,622.864 64 Assets 23 41 146% Asset Condition For this Asset Management Plan, all buildings in Oro-Medonte are estimated to have a useful service life of 50 years. Further improvement to building condition estimates would be possible through professional building condition assessments,which should also identify the condition of building "Replacement value determined based on its historical cost adjusted for annual inflation of 6.57% $Includes 5 community halls and the Old Town Hall 9 Current replacement value based on Oro-Medonte Special Projects staff estimate. 38 Page 290 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... components such as roofs, siding, and HVAC systems.Asset condition is identified for each asset sub- class in the table below,according to the age-based methodology described in the Appendix. Figure 9 Asset Condition—Buildings, by Asset Count Summary of Asset Condition 100% 80% 60% 40% 20% 6 0 0% Administration Water Arena Halls Parks Septic systems &other Public buildings ■Very Good Good Fair ■Poor ■Very Poor Levels of Service Community Levels of Service Table 33 Community LOS—Buildings Service Community • • 2024 Performance Attribute Buildings Suitability Description of public-facing buildings/ Currently the municipality provides 1 facilities and services provided. Arena, 5 Community Halls, 1 National Historic Site, and is building one new community centre shared with the Simcoe County District School Board. In addition,the municipality operates an administration building and a nurse practitioner building. Description of municipal support The municipality operates fire halls, public buildings and services provided. works garages and yards,water pumphouses, and related buildings in support of delivery of those services. Utilization Description of the community use of Most community activities take place in the facilities. the Arena, the Township Administration Centre, and the Hawkestone Hall.The new community centre will add further capacity in 2025.The remaining 4 Community Halls are older buildings and have limited utilization. 39 Page 291 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Service Community • (Qualitative) 2024 Performance Attribute Accessibility Description of accessibility measures in The Arena,Administration Office, and place. Nurse Practitioner Facility are public buildings that meet AODA standards.The new community centre under construction will also meet AODA standards when complete. Safety Description of building/facility Routine condition and fire safety audits inspection processes. are carried out in all public buildings. 5- year structural adequacy evaluations are conducted as deemed necessary by staff. Technical Levels of Service Table 34 Technical LOS—Buildings Service Technical • (Quantitative) 2024 Performance Attribute Buildings Safety Description of safety response Installations in the Arena conform to measures in place. Ontario TSSA standards. In all facilities, defects identified during staff inspections or reported as complaints are addressed through priority maintenance by staff as they arise. Measures taken to adhere to Fire halls and garages have been tested management of indoor air quality and retrofitted to meet applicable regulations. standards for the management of diesel exhaust fumes and have been improved to meet code requirements. Accessibility Number of public buildings that are 3 Buildings are AODA compliant. AODA complaint. 1 community centre under construction will be AODA compliant. 5 existing Community Halls are not AODA compliant and will be retrofitted or replaced with accessible facilities as they reach the end of their useful life or as directed by legislation. 40 Page 292 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Lifecycle activities Table 35 Lifecycle Activities—Buildings Lifecycle Activities—Buildings Maintenance • Buildings shall be maintained in a state of good repair.This includes corrective maintenance such as repairing fixtures, locks, doors, lighting, and faults. Rehabilitation • Building exterior components such as rooves and siding shall be repaired or replaced when determined necessary through a building inspection, for buildings with an expected remaining useful life of over 10 years. • Replacement of building components such as HVAC and pump equipment will take place as determined necessary based on an evaluation of the serviceability and suitability of that equipment. Replacementor Disposal • Buildings which have reached the end of their useful life or are no longer suitable for their purpose may be replaced, according to the requirements set out in a building/community needs assessment or other feasibility study. • Buildings which are no longer needed may be disposed of, in accordance with the results of a building needs assessment or feasibility study, or as permitted under a relevant municipal asset disposal policy. Overall Financial Requirements Based on major maintenance, rehabilitation, and replacement needs as per TCA inventory, it is estimated that Oro-Medonte has a total capital requirement for buildings of$68,587,206 and will require $6,858,721 annually from 2024-2033 to align with its needs.Considering the remaining useful life/condition and replacement requirement, replacement of buildings may have to be prioritized after conducting field assessment of the assets. Annualized expenditures by sub-asset class are estimated as follows: Table 36 Financial Requirements—Buildings Asset Class Asset Sub-Class Average Annual Capital Expenses Buildings Parks $ 106,269 Water $ 217,361 Administration & $4,975,303 Operations Halls $ 1,536,539 Arena $ 0 Septic System $ 23,248 Total $ 6,858,721 41 Page 293 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Major expenditures on new facilities, such as the development of a new community centre in collaboration with Township partners, are excluded from the above 10-year cost estimates for buildings. The municipality may begin planning for major renovations, expansion, or replacement . period.its Administrative Centre and Public Works building within the 10-year planning supportwill provide space to 4.2 Vehicles Fleet assets enable municipal staff to deliver a broad spectrum of services to all within the Township. These assets are in regular use and visible to the public.The Township owns and operates approximately 150 vehicles in its fleet. Asset Overview These 150 vehicles are categorized in the Township's 2024 Fleet Management Strategy as Fire Department(FD)vehicles and Operations vehicles; Operations includes bylaw, community services, buildings services, and environmental services vehicles.Together,these vehicle assets have an estimated replacement value of$34,600,000.As per the Strategy,the Township currently uses the following vehicle lifespan and replacement cycle for its vehicles in the Operations and Fire department: • Light-duty and medium-duty(including FD light-duty): 7 years • Heavy-duty vehicles: 14 years • Fire trucks, equipment, and trailers: 20 years As noted in table below, many of the Township's vehicles are at the midpoint of their useful life and overall are currently operating efficiently. Table 37Asset Inventory— Vehicles QuantityAsset Asset Class Sub-Class ' Age Expected remaining Assets (Years) Useful Life useful life • ' . . . Vehicles Operations, Bylaw, $16,800,000 120 Vehicles 6.3 11.8 47% Community, Building, and Environmental Fire Department $17,800,000 30 Vehicles22 11 16.1 32% Total $34,600,000 150 Vehicles 7.7 13.1 41% 20 Based on 'Total Replacement Value'provided in the Fleet Management Strategy(April 2024). 21 Average based on number of Light-, Medium-,and Heavy-Duty vehicles in each asset sub-class. "At time of writing,four(4)Fire Department vehicles were deemed as surplus and in the process of being sold. 42 Page 294 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Asset Condition Asset condition is identified for each asset sub-class in the table below, according to the age-based methodology described in the Appendix A31. Even though many vehicles are categorized as very poor and poor, the Fleet Management Strategy report indicates that the Township's fleet are performing as required due to general good practices related to human resources,fuel management, and regulatory compliance. • . . . vehicle availability is 98.6%,which is 1% better than comparable Figure 10 Asset Condition— Vehicles, by Asset Count 100% 80% 60% 1 0 40% 20% 0% ® ■ Water Building Municipal Law Public Works Parks and Fire Department Department Department Enforcement Recreation ■Very Good ■Good Fair Poor Very Poor Levels of Service Table 38 Community LOS- Vehicles ommunity • • 2024 Performance Scope List and number of vehicles in Currently there are 120 vehicles under operation and description of services Operations Department and 30 vehicles provided under Fire Department as per the report Condition Description of fleet condition The fleet are performing well based on general good practices related to human resources,field management, and regulatory compliance. Safety Description of vehicle Township currently relies on outsourcing inspection/replacement program for some repairs and majority of the preventive maintenance and PMCVI inspections due to the limited capacity of the lone mechanic. Description of routine maintenance All drivers do daily circle checks. "The and check-up procedures checker" is a document with details of what needs to be inspected. 43 Page 295 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Service Community • (Qualitative) 2024 Performance Attribute Sustainability Description of implemented Currently,there is no formally adopted sustainability measures (i.e., emission Green Fleet plan and no carbon-reduction reduction measures, alternative fuels, target.There are no hybrid or electric etc.) vehicles in the fleet.The Township recycles their used oil and filters according to regulations. Table 39 Technical LOS- Vehicles Technical • (Quantitative, • - 1 Performance I Capacity Average Vehicle Kilometers Travelled Total Fleet(on-road units only): 18,875. This is greater than a Canadian municipal average of 14,889 due to the rural nature of the Township. Estimate of suitability of fleet to meet There is absence of redundancy which service requirements causes inefficiencies. Regular management of the use of spare parts and vehicles would improve overall asset utilization and availability. % of fleet availability The Township's fleet achieved an average fleet availability of 98.6%, higher than a Canadian municipal average of 97.6%. Safety % of vehicles maintained according to 100%of vehicles follow PMCVI inspection Ministry specifications requirements. Sustainability Fuel efficiency of fleet (L/100km) Township faces lower fuel efficiency resulting higher consumption per unit of distance travelled. • Operations Department- average consumption of 39.5 L/100km • Fire Department- average consumption of 117.5 L/100km % of electric/alternative fuel vehicles The municipality currently does not have electric vehicles in its fleet. 44 Page 296 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Lifecycle activities Table 40 Lifecycle Activities—Vehicles Lifecycle Activities—Vehicles Maintenance • During each maintenance visit,fleet technicians should rate the general condition of serviced vehicles and record ideally in a Fleet Management Information System (FMIS)to enable comprehensive tracking and reporting for making better informed decisions. • Maintenance ratio should be introduced as it informs fleet managers about the ratio between the cost of preventive maintenance (PM) and reactive repairs.This will help determine whether PM activities are sufficient to avoid costly and unplanned reactive repairs and breakdowns. • The frequency of preventive maintenance depends on factors such as the type of fire truck, its usage, and manufacturer recommendations. However, a general guideline might include: - Daily Checks:Visual inspections before and after each use. - Weekly Checks: Fluid level checks, tire inspections, and visual inspections. - Monthly Checks: Comprehensive inspections, including engine components, brakes, electrical systems, and fluids. - Quarterly Checks: In-depth inspections, including testing of pumps, hoses, and additional operational systems. - Annually or Biannually: Complete and thorough inspection involving all components.This may also include specialized tests, such as pump performance testing. • Fluid levels, including engine oil, transmission fluid, brake fluid, and coolant must be maintained and monitored • NFPA 1911 outlines the procedures for the inspection, maintenance,testing, and retirement of in-service automotive fire apparatus.To ensure reliability and safety of fire vehicles during emergency response situations, NFPA must be followed. Replacement/Disposal • For truck bodies and mounted equipment, consider the potential of remounting. Before replacement, assess the condition of the installed equipment using the unit condition assessment. If the equipment's condition is good, consider the cost-effective option of remounting Overall Financial Requirements Based on major maintenance, rehabilitation, and replacement needs as per the Fleet Management Strategy(2024), it is estimated that Oro-Medonte has a total capital requirement of$18.2 million over 10 years and will require $1.82 million annually to align with its needs. Considering the size of the fleet in relation to the community's population and the high projected replacement requirement, procurement of vehicles may continue to be evaluated with respect to the needs and estimated service life of the existing fleet. Annualized expenditures by sub-asset class are estimated as follows: 45 Page 297 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 41 Financial Requirement- Vehicles ' Asset Class Asset Average Annual Capital Sub-Class Expenses Vehicles Operations Department $ 952,389 Fire Department $ 864,872 Total $ 1,817,261 The Fleet Management Strategy, 2024 outlines a Battery Electric Vehicle Strategy for the Operations Department expenses by an average of$31 1,000/year.The advantage of this strategy is substantial fuel savings and CO2 emissions dropping 4.3 Equipment Oro-Medonte's Equipment asset class consists of four sub-classes: communication equipment, computer servers, generators, and public works and other equipment that are required to run the services smoothly. In total,there are at least 171 pieces of equipment recorded as Township assets. Asset Overview As noted in the table below,the average age of these assets' ranges from 4 years to 15 years, depending on asset type,whereas their estimated useful life ranges from 8 years to 25 years.The replacement value of all the assets combined is approximately$14.2 million. Table 42 Asset Inventory- Equipment QuantityAsset Class Asset Replacement Sub-Class Value 21 Inventory Age Expected average of Assets (Years) Useful Life remaining (Yrs) useful life Equipment Communication $ 1,142,707 10 Towers 14 13 0% Equipment and devices Computer $ 168,581 4 Servers 4 8 50% Servers and major software Generators $ 2,596,144 22 15 25 40% Generators Public Works $ 10,334,169 124 Units 12 16 25% and Other Equipment Total $ 14,241,601 171 Units 13 17 25%Q zs Replacement value based on historical cost adjusted for annual cost escalation of 6.57% 46 Page 298 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Asset Condition Equipment assets are estimated to be in mixed condition, based on the age of the assets, as shown in the following graph.A detailed condition assessment would help validate the current condition of specific assets, based on a field review which may be completed by staff. The average age of communication equipment is 14 years,which is older than their estimated average useful asset life, and many assets such as radio repeaters that are still in use are far beyond their expected useful life.The average age of computer servers in operation is 4 years, and older servers are currently being decommissioned and recycled.Other equipment includes Public Works, Fire, and Parks equipment as well as specialist equipment permanently installed in buildings such as the Arena. Staff validation of replacement needs of these equipment assets will help clarify replacement timelines and annual costs. Figure 11 Asset Condition-Equipment by Asset Count Equipment Condition Summary 100% 80% 60% 40% — 20% 0% — Communication Computer Servers Generators Other Equipment equipment ■Very Good ■Good t Fair ■Poor ■Very Poor couldSeveral pieces of communications equipment,as well as other equipment assets,are beyond their expected useful life.A condition assessment of these assets, which may be led by staff, offer reliable information to budget for equipment replacement needs. Levels of Service Table 43 Community LOS- Equipment Community • (Qualitative) 2024 Performance Equipment Scope Description of the uses of equipment in Generators provide backup power as the municipality. required for water and fire halls and are also available for municipal offices. Communications equipment, computer servers and related software support field and office operations. Other equipment supports their relevant department operations. 47 Page 299 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Service Community • (Qualitative) 2024 Performance Attribute Performance Description of performance Performance is based on evidence of non- requirements related to equipment compliance with relevant regulations, assets. such as drinking water and fire service regulations.Assets deemed to not support meeting regulatory requirements are considered for replacement. Safety Description of safety measures in place Where required, only certified or trained in relation to the use of equipment. operators use equipment that may involve safety risks. J Table 44 Technical LOS-Equipment Service I Technical • (Quantitative) 2024 Performance Attribute Equipment Scope Number of pieces of equipment. The Township owns at least 171 pieces of equipment. Performance Description of equipment utilization. Equipment is expected to be available as required for Township operations. Safety Description of safety measures in place Equipment testing and maintenance is related to the maintenance of carried out by certified technicians,where equipment. required, in accordance with manufacturers specifications. Lifecycle Activities Table 45 Lifecycle Activities- Equipment Lifecycle Activities—Equipment Maintenance Communications Equipment • Regular Inspections: Checks for wear and tear to identify issues early. • Battery Checks: Battery level checks and replacements as needed. Computer Servers and Related Software • Regular Updates: Install software patches and updates to maintain security and performance. • Backup Management: Backups to protect data integrity and recovery in case of failure. Generators • Regular Inspections: Inspections to check for signs of wear, leaks, or other issues. • Oil and Filter Changes: Change oil and filters per manufacturer recommendations. • Load Testing:Annual load testing to ensure the generator can handle the expected load during an outage. Public Works and Other Equipment 48 Page 300 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Lifecycle Activities—Equipment • Regular Inspections: Conduct regular inspections to identify and address issues early. • Lubrication: Regular lubrication of moving parts to prevent wear and ensure smooth operation. • Calibration:Annual calibration of equipment to ensure accuracy and reliability. Rehabilitation Communications Equipment • Component Upgrades: Periodically, as required, upgrade key components like antennas and receivers to enhance performance. • Recalibration:Annual recalibration to ensure accurate and reliable performance. • Firmware Overhaul: Comprehensive firmware updates every 3 years to fix bugs and enhance capabilities. Computer Servers and Related Software • Hardware Upgrades: Periodic upgrades to components such as RAM, hard drives, and graphics cards to maintain performance. • Reinstallation: Reinstall operating systems and update essential software every 5 years to optimize performance and remove unnecessary files. Generators • Component Replacements: Replace key components such as fuel filters, spark plugs, and belts to extend generator life. • Overhaul Services: Major overhauls to restore generator to near-original condition. • Control System Updates: Upgrade control systems to improve efficiency and reliability. Public Works and Other Equipment • Component Replacement: Replace key components such as hydraulic hoses,tires, and blades. • Structural Repairs:Address structural damage and wear through welding and reinforcement. • System Upgrades: Upgrade hydraulic and electrical systems to improve performance and efficiency. DisposalReplacement/ Communications Equipment • Safe Disposal: Dispose of outdated equipment following environmental regulations, recycling components where possible. • Data Wiping: Ensure all data is securely wiped before disposal to protect sensitive information. Computer Servers and Related Software • Secure Disposal: Follow environmental regulations for the disposal of old hardware, ensuring sensitive data is securely wiped or destroyed. • Component Recycling: Recycle usable components to reduce environmental impact and recover value from obsolete hardware. Generators • Environmentally Responsible Disposal: Dispose of old generators following environmental guidelines, ensuring proper handling of hazardous materials. • Parts Salvaging: Salvage and recycle usable parts to minimize waste and recover value. 49 Page 301 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Lifecycle Activities—Equipment Public Works and Other Equipment • Safe Disposal: Dispose of old equipment following environmental regulations, ensuring proper recycling of metals and hazardous materials. • Parts Reuse: Salvage and reuse parts that are still functional to minimize waste. Overall Financial Requirements Based on major maintenance, rehabilitation, and replacement needs, Oro-Medonte has a total estimated capital requirement for equipment of$11 Mn from 2024-2033.This is approximately 80%of the total replacement cost of all Township equipment over the 10-year period.This reflects the shorter lifespan of most assets in this class and their need for more frequent replacement, compared to other asset types. Considering the remaining useful life/condition and replacement requirement, replacement of equipment may have to be prioritized after conducting field assessments of the assets.Annualized expenditures by sub-asset class are estimated in the following table. Table 46 Financial Requirement-Equipment Asset Class Asset Sub-Class Average Annual Expenses Equipment Communication Equipment $ 176,299 Computer Servers and Related Software $ 31,644 Generators $ 206,269 Public Works and Other Equipment $ 707,111 Total Annual Costs $ 1,121,323 period.Many of the Township's equipment assets are expected to reach the end of their useful lives over the coming 10-year conditionwhich tend to have shorter lifecycles,will be required. Continued assessment of asset . most urgent and those that may be deferred until required. 4.4 Land Improvements Oro-Medonte has 79 Land Improvements including multi-use Pads, sports fields, parking lots, fencing, and playground equipment.They also have docks and wharves that are on the shore of Lake Simcoe. Asset Overview The average age of these assets is 22.8 years.The total replacement value of these assets is $12,486,592, excluding land values.Additionally, Oro-Medonte has three docks (one dock also include a launch ramp) and 2 wharves.The average age of these docks and wharves is 24 years, and the total replacement value of these assets is $1,655,561. 50 Page 302 of 432 11.c) 5:00 p.m. F12O24-08, Nelly Morrow, Director, Finance/Chief Financi... Table 47Asset Inventory- Land Improvements QuantityAsset Class Asset Replacement Sub-Class Value 24 Inventory of Age remaining Assets (Years) P(Yrs) useful life Land Multi-use $ 1,554,531 9 Pads 22 20 0% Improvements Pads Sports Fields $ 3,071,295 8 Fields 36 30 0% Parking Lots $ 1,246,162 16 Lots 19 20 5% Fencing $ 1,159,154 27 Fences 19 20 5% Playground $ 1,570,678 14 18 20 10% Equipment Playgrounds Docks& Docks $ 3,884,772 5 Docks 11 25 56% Wharves Wharves 2 Wharves 5025 50 0% Total $ 12,486,592 79 Total 32 31 4% Asset Condition As reported in TCA, it can be seen in the graph below that based on the age of the assets, most land improvement assets are estimated to be in poor or very poor condition.A detailed condition assessment would help validate the current conditions of the assets, based on a field review of the condition of the assets. Because most sports fields are older than 30 years,they are the asset sub-class with the poorest age- based condition rating among land improvements. Multi-use pads, parking lots, and fencing are in better condition but still many assets are reaching their end of life.The average age of municipally owned playgrounds is 18 years,with an average estimated life of 20 years, many assets are in very poor to good condition. Finally, docks are in very good to fair condition as many are early to mid-life while the wharves are in very poor condition and at their end of life. 24 Replacement value determined based on its historical cost adjusted for annual inflation of 6.5796 25 Estimated age based on the significant repairs/replacements required as outlined in the Oro-Medonte Wharfs Condition Assessment study. 51 Page 303 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Figure 12 Asset Condition-Land Improvements, by Asset Count Summary of Asset Condition 100% 90% 80% 70% 60% 50% 40% 30% 20% L ■ 10% 0% - Multi-use pads Sportsfields Parking lots Fencing Playground Docks and equipment wharves ■Very Good Good Fair Poor Very Poor Levels of Service Table 48 Community LOS- Land Improvements Service Attribute �Community • (Qualitative) 2024 Performance Land Improvements Scope Total parkland and parks per 1000 212 Ha of parks (including the Oro- residents. Medonte rail trail) 10 Ha of park per 1000 residents Capacity Description how these spaces meet The 2023 Parks Master Plan notes parks needs of user groups. and related land improvements are available but not evenly distributed in relation to population centres. Safety Description of quality and safety Playgrounds are inspected and inspection processes maintained according to the CSA Z614:20 standard for playgrounds. Docks and wharves are periodically reviewed by professionals to identify and address safety concerns. Accessibility List of facilities that meet Most land improvements, such as accessibility standards (i.e.AODA) or playgrounds,were installed prior to a description of accessibility accessibility regulations and may have measures in place accessibility limitations. Consultation with affected communities and progressive improvement, aligned with asset replacement timeframes,will improve accessibility over time. S2 Page 304 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Table 49 Technical LOS- Land Improvements Service Attribute � Technical • (Quantitative) 2024 Performance:E Land Improvements Scope and A map of municipal park locations. A map of municipal land use and a map Capacity of parks locations are included in Appendix A4. Safety Measures in place to respond to The Municipality corrects defects among defects and safety concerns. Land Improvements when noted during inspections or in response to service requests from the public. Accessibility Description of the approach to As playgrounds reach the end of their improve accessibility. useful lives,they are removed and replaced with installations that meet current accessibility standards. Lifecycle activities Table 50 Lifecycle Activities- Land Improvements Lifecycle Activities— . Improvements Maintenance Multi-Use Pads • Regular Cleaning: Sweeping and washing to remove debris and prevent surface damage. • Surface Repairs: Prompt repair of cracks or chips to prevent further deterioration. • Line Repainting: Periodic repainting of lines and markings for visibility and usability. Sports fields • Grass Cutting: Mowing during the growing season to maintain appropriate grass height. • Fertilization and Weed Control: Seasonal application of fertilizers and herbicides. • Soil Aeration:Annual aeration to promote healthy turf growth. Parking Lots • Surface Cleaning: Regular sweeping and litter removal. • Pothole Repairs: Prompt filling of potholes and cracks. • Line Repainting:Annual repainting of parking lines and directional markings. Fencing Inspection: Inspections for damage or wear. • Repairs:Timely repair of any broken or damaged sections. Playground Equipment • Safety Inspections: Monthly safety checks for wear and tear and CSA compliance. • Cleaning: Regular cleaning of surfaces to remove dirt and prevent degradation. • Lubrication: Lubrication of moving parts to ensure smooth operation. Docks and Wharves • Structural Inspections: Inspections for structural integrity as deemed appropriate by staff S3 Page 305 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... • Surface Cleaning: Regular cleaning to remove organic material and debris. • Fastener Checks:Annual checks and tightening of bolts and screws. Rehabilitation Sports fields • Overseeding:Annually overseed to fill in bare spots and maintain dense turf. • Topdressing:Apply a layer of topsoil or sand annually to improve soil quality and surface level. Parking Lots • Surface: Crack seal and patch as required by condition. • Fencing • Repair in timely manner as required. Playground Equipment • Component Replacement: Replace worn-out components such as swing seats, chains, or slide surfaces as needed. • Surface Renewal: Replace or renew impact-absorbing surfaces like mulch or rubber surfacing every few years. Docks and Wharves • Decking Replacement: Replace decking boards showing signs of rot or damage every 5-7 years. • Corrosion Protection:Apply anti-corrosion treatments to metal components every 2-3 years. Replacement/Reconstruction Multi-Use Pads • Full Replacement: Replace the pad depending on usage and condition. • Removal and Recycling: Demolish and recycle old concrete or asphalt materials when replacing the pad. Sports fields • Regrading and Resodding: Major regrading and resodding every 20 years or as required by condition. Parking Lots • Reconstruction: Full reconstruction every 20 years or as required by condition, including base and surface layers. Fencing • Full Replacement: Replace fencing every 20 years or as required by condition. Playground Equipment • Full Replacement: Replace major playground structures every 15-20 years. • Surface Replacement: Replace safety surfaces like rubber tiles every 10-12 years. Docks and Wharves • Reconstruction: Major reconstruction of docks every 25 years and wharves every 50 years, including structural supports and decking. 54 Page 306 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Overall Financial Requirements Based on major maintenance, rehabilitation, and replacement needs as per TCA inventory data, it is estimated that Oro-Medonte has a total capital requirement for land improvements of$10,751,953 and will require $1,075,196 annually from 2024-2033 to align with its needs. Considering the remaining useful life/condition and replacement requirement, replacement of asset subclasses may have to be prioritized after conducting field assessment of the assets. Annualized expenditures by sub-asset class are estimated as follows: Table 51 Financial Requirements- Land Improvements Asset Class Asset Sub-Class Average Annual Capital Expenses Land Improvements Multi-use Pads $ 182,516 Sports Fields $ 319,611 Parking Lots $ 130,363 Fencing $ 109,377 Playground Equipment $ 192,918 Docks &Wharves $ 140,41126 Total Annual Costs $ 1,075,196 . . . OUTDOOR LEISURE ,, • **�f „�,,,, Q�' Mxr♦I P�YI Prhwr �♦; � M♦rya�1 MfuK�fi+f �=�• � lkwvnlagm♦ � �[PM tdwwe OO,,CJurdocr c6�a�'`1 ♦kcmr wm P1v n VILLAGE �`� • RECREATION O ��"^'fie • . .. ��� Gdw.K pxa yo,�,y� 26 This estimate is based on the Oro-Medonte Wharfs Condition Assessment.It includes a$350,000 repair of Hawkestone Wharf in 2024 and a$920,000 replacement of Shanty Bay Wharf in 2025. The Shanty Bay Wharf replacement is not confirmed to date but was recommended to be reviewed by the community to gauge public interest in making the investment in this rehabilitation work. 55 Page 307 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 5 Financial Strategy This AMP provides estimated reinvestment needs for each category of municipal tangible capital assets over a 10-year planning horizon, to deliver the services expected by its communities and stakeholders.As part of its approach to asset management and compliance with the Ontario regulation,this analysis has been undertaken for core and non-core assets. Investment needs identified throughout this document pertain to asset rehabilitation and renewal, as well as specific capital projects for infrastructure expansion identified at the time of publication. Further evaluation of asset condition, performance, level of service, and risk data, as part of continuous improvement of asset management processes,will continue to improve the quality and reliability of these financial projections. As the municipality continues to refine its data, information, and approaches to asset management planning, it may develop annual expenditure forecasts for each year of the 10-year planning period. More detailed forecasts may be included in future versions of the AMP. 5.1 Financial Context and Considerations Since 2021, Oro-Medonte has recorded expenditures between $9 and 12 million per year on projects related to their tangible capital assets.The 2024 capital budget was set at approximately$21.8 million, to cover regular expenses as well as one-time costs that include contributions to the new community centre and major improvements to water assets. The following table presents the historical and projected expenditures, as estimates organized according to the asset classes in this AMP. Table 52 Recent Capital Budgets and Expenditures Expenditures Expenditures Expenditures . . - Water $ 125,757 $ 172,635 $ 166,197 $4,490,000 Communal Tile, Storm, and $ 6,414 $ 62,027 $ 870,971 $ 1,525,000 Drainage Roads $4,814,333 $ 5,384,967 $ 3,501,041 $4,152,718 Bridges, Culverts, and $ 725,999 $ 2,228,879 $ 504,669 $ 920,768 Related Structures Vehicles $ 1,996,000 $ 331,384 $ 79,182 $ 3,353,000 Buildings $498,538 $ 1,739,089 $ 3,424,640 $ 6,520,889 Equipment $ 695,389 $ 539,667 $ 724,528 $459,000 Land Improvements $ 180,272 $ 180,570 $ 31,736 $ 365,000 Total $9,042,704 $ 10,639,218 $9,302,964 $ 21,786,375 Year-over-year variances in capital budget often relate to major projects, such as constructing a new building or replacing major assets such as bridges, reservoirs, and water towers. Unspent funds are carried over to the following year.Actual expenses for 2024 will be lower than budget, as key projects including water and building projects may incur costs spread over the period to 2026. 56 Page 308 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Further details on historical expenditures can be found in the Township's annual Budgets and Financial Reports. Key funding sources for the expenses identified above have historically included Municipal reserves, property tax revenues, and user fees. User fees are charged for users of the water and communal tile systems. Further discussion on sources of funding for future expenditures on capital assets is provided in the sections below. 5.2 Annual Investment Requirement The table below shows projected average annualized expenditures for all asset types over the next 10 years, 2024-2033, based on intended activities listed in this AMP. Table 53 Annual Investment Requirement by Asset Category Asset Category Estimated Annualized Funding Reinvestment Remaining Rate Useful Life Water Services $ 59,933,332 68% $ 1,224,358 2.04% Communal Tile $ 3,360,279 29% $ 89,624 2.67% Storm and $ 18,278,222 66% $441,888 2.42% Drainage Roads $441,061,661 22% $ 7,459,500 1.69% Associated $ 9,703,483 25% $ 550,481 5.67% structures Bridges $ 51,553,500 0% $ 925,000 2.23% Culverts 15% Associated 48% $ 223,000 structures Vehicles $34,600,000 48% $ 1,817,261 5.25% Buildings $ 148,622,864 46% $ 6,858,721 4.61% Equipment $ 14,241,601 25% $ 1,121,323 7.87% Land $ 12,486,592 4% $ 1,075,196 8.61% Improvements Total $793,841,534 $21,786,352 2.74% Reinvestment rates range from 1.69%as the annual reinvestment in roads to maintain current service levels as defined in the Roads Needs Assessment,to a high of 8.61%for land improvements, based on the age and estimated condition of those assets.The projected total average annual expenditure requirement is higher than expenditures in 2021-21, and by coincidence, almost equivalent to the 2024 capital budget, as shown in Table 52 above. The annualized capital expenditures of$21.8 million is equivalent to an annual reinvestment rate of 2.74% of the estimated replacement value of the municipality's asset portfolio. Municipalities typically spend a proportion of their total asset portfolio value in annual asset-related expenditures per year, with real expenditures depending on the age and condition of the assets. The generally accepted rule of thumb is that approximately 2% of the total asset portfolio value should be spent on O&M each year— recognizing that variances to this amount will exist to account for different environmental 57 Page 309 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... factors, such as usage rates, materials used, average age of the portfolio, and other factors affecting deterioration and condition of the assets. In years when planned capital projects do not exceed the projected annual budgetary requirement, or external funding sources are available to offset project costs,the remainder of the unspent capital budget should be moved into a reserve.This will help to pay for expenses incurred in years when projected costs will be higher than the average. 5.3 Funding Strategies The annual investment requirement forecasts the municipality's infrastructure needs over the coming 10-year period.A comprehensive financial plan will allow the municipality to fund the repair, rehabilitation, and renewal of its asset base as it ages and breaks down. The asset classes being examined are funded from different revenue sources with respect to capital project funding. Structures, roads, buildings, fleet assets and stormwater infrastructure are tax- supported assets.The municipal share of capital costs for these assets is derived from the general tax base.Water and wastewater are funded through the collection of charges assessed to only those properties that receive service. Other sources of funding for infrastructure projects could include senior government grant contributions, development charge contributions, and reserves. Under O. Reg 588/17,the municipality must demonstrate internal capacity to providing all funding towards future asset replacement and rehabilitation needs. The Township is also pursuing economic diversification strategies,targeting growth in commercial and industrial development,which may expand the municipal tax base.Growth in the local economy and continued housing development will expand the value and number of properties contributing to annual tax revenues, increasing the municipality's ability to pay for operations as well as those expansions to infrastructure required to accommodate growth. The municipality continually researches opportunities for additional funding and revenue streams to address specific funding needs.The following are options that have been used by other municipalities towards addressing their infrastructure needs and that may be reviewed for use at the Township of Oro-Medonte. Changes to funding requirements,following further analysis of investment needs as part of the Asset Management planning process,will be communicated in future revisions of the AMP. Asset Maintenance and Rehabilitation Funding Dedicated Stormwater Management Funding The assets that support stormwater management in Oro-Medonte have a total estimated replacement value of$13.37 million,with an estimated annual expenditure requirement of at least$341,000, and even greater recent recorded expenditures. Historically, funding for the stormwater management program has come through property taxes, which puts it in competition with other essential municipal services for limited resources of tax levy funding. Many municipalities in Ontario and Canada have adopted a designated stormwater user rate to address funding challenges around stormwater management. As a user fee,a stormwater rate would charge the property owner based on the approximate amount of stormwater runoff generated by the property. It could also lead to incentives for property owners to reduce the amount runoff and/or pollutants that they create, potentially reducing future infrastructure needs.Additionally, by having a separate fee, stormwater infrastructure would have a designated funding source allowing the municipality to build towards a sustainable funding level based on actual needs. In the context of increasing storm intensity or duration projected under future climate scenarios, and incidences of localized flooding, a dedicated funding stream in the form of stormwater levies on 58 Page 310 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... serviced properties may assist in improving the quality of stormwater management assets.This may improve the conveyance of stormwater, reducing incidences of flooding and building resilience to intense storms over time. If directed by Council,the municipality may conduct further study on the risks and benefits of adopting a stormwater rate, prior to adopting such a fee structure. Capital Levy To address specific infrastructure requirements or maintain service levels, some municipalities have implemented special capital levies or special infrastructure levies.Oro-Medonte may utilize a capital/infrastructure levy to support annual capital expenditures,with variable charges per year approved by Council in response to identified capital needs in that year. Regular Capital Reserve Contributions Municipalities may commit a percentage of assessment growth revenues as a contribution to capital reserves.This would provide savings for future rehabilitation and replacement of assets, especially for those assets acquired through new construction in support of community growth and expansion. Debt Financing The Ministry of Municipal Affairs and Housing regulates the amount of debt that municipalities may carry by setting an annual repayment limit of 25%of a municipality's net own source revenues. Staff monitor debt limits according to municipal debt management policies and practices. Debt financing shall be used only in circumstances when deemed prudent and approved under appropriate regulations and debt management processes. Other Asset Funding Opportunities While most annual expenditures in this AMP relate to asset maintenance, rehabilitation and renewal, certain funding streams are available that may be applied to certain instances of asset procurement and/or renewal.These funding streams may be considered on a case-by-case basis as they apply to projects with relevant criteria or in specific locations. Community Benefits Charge The provincial government's More Homes, More Choice Act, 2019 allows municipalities to charge for community benefits to fund growth in capital infrastructure through a charge of up to 4%of pre- development land values on new high-density development in designated areas.These charges may be applied in addition to Development Cost Charges,where those charges are shown to not adequately cover infrastructure and servicing costs for higher-density development. The charge may apply to developments of 10 or more housing units in buildings five stories or greater, in designated areas where such development is permitted. Flexibility provided through this charge may assist Oro-Medonte to direct funding to areas of greatest priority, especially to fund the costs of infrastructure expansion required to support community growth. External Funding Programs Finally, while outside of Oro-Medonte's control, additional funding opportunities are periodically provided by the provincial and federal governments towards certain infrastructure projects.These funding sources are often available for brief time periods for specific initiatives, and typically have specific requirements to secure and maintain the funding.To make use of these funds, the Municipality should maintain a list of projects with outstanding community, environmental, social, cultural, or economic benefits that may be candidates for funding. In many cases, funding programs also require applicants to demonstrate capabilities in effective planning and financial management.The AMP provides a critical means to demonstrate understanding of municipal assets, services, community priorities, and abilities to assess these needs.Asset management planning approaches can be used to demonstrate compliance with the requirements. 59 Page 311 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 6 Continuous Improvement This AMP identifies current practices and strategies in place to manage public infrastructure.This section makes recommendations as to how the processes involved in asset decision-making can be further refined.Through the implementation of sound asset management strategies,the Township can continue to improve its approach to managing public infrastructure, supporting the sustainable delivery of municipal services. Key activities that would support asset management improvement in Oro-Medonte include: • Software and data management: Currently the municipality uses a diverse set of documents and processes across departments and teams,which can result in incomplete data and information related to municipal assets. Developing a common approach to data management,whether through dedicated asset management software or established processes using centralized spreadsheets and templates,will improve asset data reliability over time. • Data collection: Continue to gather asset data, especially condition data on assets of concern.The municipality currently has limited formal data collected for specific assets. More complete condition assessments of all assets will help to prioritize interventions and improve the quality of expenditure forecasts. • Data validation: Review assets that have surpassed their estimated useful life to determine if immediate replacement is required or whether these assets are expected to remain in-service. Adjust the service life and/or condition ratings for these assets accordingly; • Cost estimates: Continue to refine asset replacement and rehabilitation costs and update in the database on a regular basis to improve the accuracy of capital projections; • Risk management: Implement risk-based decision-making as part of asset management planning and budgeting processes.This should include the regular review of high-risk assets to determine appropriate risk mitigation strategies.A common approach to model risks should be implemented and reviewed on a regular basis,to adjust risk-based asset needs according to a current and considered evaluation of the probability and consequences of asset failure; • Levels of Service: Continue refining Levels of Service criteria and measuring current levels in accordance with the metrics that the Town has established in this AMP.Additional metrics can be established as they are determined,to provide meaningful and reliable inputs into asset management planning.These may help,for example, identify thresholds or trigger points for asset expansion or replacement. 2025 Regulatory Requirements The Ontario Regulation for Asset Management provides for a phased adoption of Asset Management practices by Ontario municipalities. Each municipality was required to produce an Asset Management Policy and an Asset Management Plan for Core assets in previous deadlines.The present AMP responds to the July 1, 2024, requirements under the regulation. By July 1, 2025, the Township's AMP will need to address the following requirements: 2025 Regulatory Requirement 2025 Have an approved asset management plan for all Identify proposed levels of service for the coming municipal infrastructure assets that builds upon 10 years (2025-2034) for all asset classes (core the requirements set out in 2024.This includes an and non-core) and update the funding strategy identification of proposed levels of service,what to fund these activities. activities will be required to meet proposed levels of service, and a strategy to fund these activities. 60 Page 312 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 2025 Regulatory Requirement 2025 Asset Management Activities An explanation of why the proposed level of Explain the options for the proposed levels of service is appropriate for the municipality, based service and the risks associated with those on an assessment of several factors outlined in options to the long-term sustainability of the the regulation. municipality; how the proposed levels of service differ from the current levels of service;whether An explanation of the proposed performance of the proposed levels of service are achievable;and each asset category for each year of the 10-year the municipality's ability to afford the proposed period. levels of service. A proposed lifecycle management and financial Identify the lifecycle activities that would need to strategy that sets out certain information with be undertaken to provide the proposed levels of respect to the assets in each category for the 10- service,the annual costs for each of the 10 years year period. of undertaking the lifecycle activities, separated into capital expenditures and significant operating costs. Identify the annual funding projected to be available to undertake lifecycle activities and an explanation of the options examined by the municipality to maximize the funding projected to be available. Report the estimated capital expenditures and significant operating costs to achieve the proposed levels of service in a manner that accommodates projected increases in demand caused by population and employment growth. Next Steps for Asset Management Activities that the municipality will consider undertaking in advance of the 2025 deadline include: Data Collection and Quality.The analysis and results of any AMP are dependent upon the completeness and quality of data available for all asset classes.Overall,the type and quality of data to assess the current state should be satisfactory in the opinion of department leaders, as the data is required to support more accurate and reliable asset investment projections.Oro-Medonte will aim to enhance condition assessments to project future maintenance and replacement costs more accurately for all asset classes. Data Storage:The municipality may consider options for data management including dedicated software or updated, refined spreadsheets, to centralize and maintain reliable asset data. Community LoS.Oro-Medonte will need to further refine how it uses community input and municipal strategic plans to set current and target Levels of Service performance within the AMP.A process for community consultation,which may be aligned with other municipal outreach and strategic planning efforts, will need to be developed, including process owners and reporting deadlines.After collecting community input,the responsible parties will need to discern what community LoS metrics are required,whether the existing measures are sufficient, and what LoS the municipality would like to commit to deliver for the coming 10 years. Technical LoS:Oro-Medonte may also wish to create a process to centralize the collection and recording of LoS technical measures, across asset classes.The process could automate reporting on LoS based on technical data currently maintained by municipal departments or specify how LoS metrics are routinely pulled from strategic reports. Updates to the technical LoS reporting process 61 Page 313 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... would require identifying a process owner, specifying the owners of technical LoS measures, and setting clear reporting deadlines. Generally, reporting on LoS technical performance on an annual basis can assist in identifying trends and concerns in advance of the budgeting season. Regular LoS reporting will enable Oro-Medonte staff to make budget recommendations in response to service disruptions and other needs and issues that have either been observed during the year or are emerging as trends over time. Annual Financial Forecasts:As data and information on assets and LoS improve, the Township will be able to further refine its cost projections to identify realistic annual expenses for each asset category, over the coming 10-year period. Financial forecasts that include expenditures in individual years will further help the municipality to anticipate and plan for asset maintenance, rehabilitation, and expansion costs. 62 Page 314 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 7 Conclusion Oro-Medonte operates a diverse range of assets in support of critical services and quality of life for its residents. Most of these assets are in fair or better condition, but challenges exist related to assets that have exceeded their useful life and assets that serve communities that are growing, meaning the assets need expansion or replacement to meet evolving demand.The plan identifies key areas of focus, including the need for increased investment in infrastructure renewal and the importance of continuing to adopt a proactive, rather than reactive,approach to asset management. Sustainable and resilient infrastructure is essential for supporting the community's long-term economic, social,and environmental goals.Attention to the role that municipal capital assets play in delivering services to residents will emphasize the importance of maintaining, renewing, and replacing these assets in a timely and cost-effective manner. As the municipality moves forward,the next steps will be to commit to delivering on the capital investments required to maintain municipal infrastructure, and to continue improving on asset data and asset management approaches.This will help the community move toward prioritizing projects based on their impact on service delivery and their alignment with community's goals.This will also help anticipate funding requirements and assist with implementing projects in a timely and efficient manner. Asset management offers a means to build a stronger, more resilient community. Following the asset management plan will build confidence that public infrastructure needs are being attended to and that the community's needs will continue to be served well, now and into the future. 63 Page 315 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Appendices Al Principles of Asset Management in Oro-Medonte The Township Council and staff are dedicated to sustainable and well-planned development, making Oro-Medonte a vibrant community for residents and visitors. In 2021, Oro-Medonte released a strategic plan that outlined the Township's future direction for the next three years. The Plan identified a goal to continue to enhance the long-term sustainability and resiliency of the Township's assets, wished to "expand the asset management plan to incorporate and detail all current and future assets." This Asset Management Plan is a key step towards supporting this goal. Asset management principles identified in Oro-Medonte's Asset Management Policy have guided the development of this Plan.The management of the Township's assets is based on technical, social, economic, and environmental principles to consider present and future needs of users, as well as the service expected from the assets. Principles used in the preparation of this Plan include the following: • Holistic: Look at the big picture, or the combined implications of managing all assets. • Sustainable:Aim to better meet future challenges, notably demographic changes, customer expectations, legislative requirements, technology, and climate change. • Affordable: Minimize the life cycle cost of asset ownership,while satisfying levels of service, by balancing strategic goals, service levels, risks,value, and costs. The Infrastructure for Jobs and Prosperity Act, 2075 identifies additional principles to guide asset management planning by municipalities in Ontario.Along with others mentioned in the Act,the following principles were considered in the preparation of this Plan: • Transparency: Base decisions on publicly shared information. • Environmentally conscious: Respect ecological and biological diversity; augment resilience to the effects of climate change; and be good stewards of the waterways and natural environment that the community enjoys. • Health and safety: Protect the health and safety of workers involved in the construction and maintenance of infrastructure. • Community focused: Improve the well-being of the community through local job creation; improvement of public space; promoting accessibility for persons with disabilities, and heritage and value of unique architectural assets. • Innovation: Use innovative technologies, services, and practices, particularly those developed in Ontario. • Integration: Consider the principles of provincial or municipal plans and strategies. Many of these principles will continue to be followed as investment decisions are made and projects are implemented in relation to this AMP. 64 Page 316 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... A2 Data Sources The following data sources were used to report on asset condition and lifecycle information for each asset class in this AMP: Asset Class Key Documents Asset Lifecycle and Condition Financial Water Township's Asset Management Plan (Mar-2022) Age-based Age-based and • Township's Capital &Operating Budget for regular 2023 &2024 1 maintenance Communal Urbanized Stormwater Management System Age-based Age-based and Tile& Annual Performance Report 2023 (Apr-2024) regular Drainage Communal Tile Field Performance Report 2023 maintenance (Mar-2024) • Financial Plan for Communal Tile Services (Oct- 2023) Roads Road Needs Study (Oct 2020) Based on study I Based on study • Township's Asset Management Plan (Mar-2022) • Township's Capital &Operating Budget for 2023 &2024 Bridges& 2023 OSIM Bridge Inspections Report(Nov- Based on study Based on study Culverts 2023) • 2022 OSIM Bridge Inspections Report(Nov- 2022) I Vehicles • Fleet Management Strategy Prepared for the Based on study Based on study Township of Oro-Medonte (Apr-2024) Equipment • Township TCA Data Age-based Age-based Land 0 Park& Recreation Master Plan (Apr-2023) Age-based; Age-based; Improvmts. • Docks and Wharfs Condition Assessment (Feb- wharfs based wharfs based 2022) on study on study In addition,the Township's Tangible Capital Asset inventory and its Capital and Operating Budget for 2023 and 2024 were used as a reference for all sections,to validate and improve on the data included in this AMP. A3 Asset Condition and Estimated Useful Life Approach Asset conditions identified in this report are based on available condition assessment data included within relevant municipal asset evaluations and reports on those assets, as listed in the Data Sources table in Appendix A2. For those asset categories in which a current, reliable assessment of asset condition was not available during the preparation of this AMP,the condition of those assets was estimated by the age of the asset relative to its estimated useful life. The asset's remaining useful life is calculated as a percentage, using (Useful Life—Current Age)/ (Useful Life). For example: • An asset procured and delivered in 1994 is recorded as 30 years old in 2024 65 Page 317 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... • Its expected useful life is estimated to be 50 years • The remaining useful life is calculated as (50— 30)/50 = 40% • This equates to (50 years—30 years) = 20 years remaining, out of a total expected useful life of 50 years,for 40% remaining useful life The remaining useful life is then used to assess current asset condition. The following table ascribes condition ratings based on that useful life calculation,which are used in the asset condition information sections of those asset classes: Condition . useful life (%) Very Good More than 75% Good 50%to 75% Fair 25%to 49% Poor 10%to 25% Very or Less than 10% Limitations of this Method Using an age-based approach to estimating the remaining useful life and current condition of the assets provides an estimate of current asset performance and a projected replacement timeline. However, it is not as accurate as a condition assessment conducted in the field. Real asset condition will vary based on use, operating environment,wear and tear, and other factors that affect the rate at which an asset deteriorates.Therefore, an age-based condition rating may not accurately represent current asset condition and may over- or under-estimate the remaining useful life of the asset. The Township may develop a condition assessment framework so that staff may record actual asset condition and estimated remaining useful life, using common evaluation criteria and templates for various asset types. 66 Page 318 of 432 11.C) 5:00 p.m. F12 024-OS, N eHy Morrow, Director, Finance/Chief F|nand.. A4 Service Map Water Systems Locations ¥ IMP@ p_ si-# r> E. L � / . ems — -- MA d.W. _ � - --� Moun eL � ~2 koeeo k k � 2 ' — � a z = _ wsesh_ F_ & ��. . % - Lak em_/ . , ( k ! a Barrie .� , d : E # . 2E . � � 7 —.gym a a 1516Srd.E / z 7J � CD k f !ate w Z . \ ^ _ qmm_ Ry Water Systems Under Municipal Control 0��\ -tlkpiple 6 Page 319 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Urban Stormwater Systems Locations 1 „8 w i ~•' n • Yvm itr:a�rlkS i a �• • Yarn hN Ouie A • `3Jm Ca al S�2 2 • _—_Rrtarvl,Pipe MF 1 - s0� w conmiro a w a�7 s.e..my.,n:om c�xvkn Armor�` ♦ ♦ —� U b—zed 5b.—A.System Houben/ ' Sprucewood Estates D®roe zaz: :� 1swMF * Fow Dn![[M • Sbrm Md,nlee ® Sbrm CaN.Wet IWI.Wi_yc- • Smrn�fentrd SbucWre j —- n pal rnl.t c.td�e.sin t .qe.:eh.mel i Whert 114F" C3n LLI �7 Slarm n*d/kr0 I ' - \ $.bw.terdNs:WJbw Geek.M ao c.wks Sash Urbanized stonnwater System — — Hastings Estates 68 Page 320 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Wdle orerF7F �ree��Btb ` , . Storm Oo:d Wet ti Ir t ,,• ' - o I?W Inkl C.td,e.siv —G.vsy Ax SWMF 4 v'• « W Sbm Ibnd/uD SWMF7 TTTl 1 ake :Ma��e�rea Urbanized S[ormwa[er System SWMF6 yy 1 Shanty Bay _ ~Mers+w p tt t Ges � —i SWM.26; — Is • � i �i_ Uq 11 £ 0•casbw ml2 c _I' S; SWMF?Sraham I Moonstone Rd.W. e ~ Moonstone Rd.E 7Lis �a del na p,\ 1 .11 - ] I SWMF11 t Ruv B:•Gbt ,a � u t s st '� •]� • Sbm Wdl•lat ,� c tt r ] 8 �' as ® Starm Pord„Mkt :o a s , L y x a� rz v • smr:,,cmrd ses:m,R tt 't Rt ,t BacnN Ave __1�Ass ,� a W McN,ale n atI --Y va un a /, s n at n y spm Ch.r,nel w a j —oa.ea r SWMF 30 y W st«,,,eerd/uo x . c e AF r t0 0 —7 Urbanzed Starmwater System y Heights of Moonstone Boyd CreM p1 o•ee•eer mzz—�. 69 Page 321 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... SWMF 14 SWMF 11 57 13 ,z � n H i • snw]I,P]I,d u]kt le t e � z. ® sew Pwd lug 5p 9� ] b x I /'<' i • Smnn cmbd Smrtun 7S zo AL o � a�_ t • ctd,e,an Mw+lai. ,.. s II > z r Is • oi¢h ln4t c.tW 6.sin 31 O is ' s ] ... �. • Dads Inlet M.:Ihak shoe Firen: e e q' a A n —roencn.:.W W$OTII P..WUD Is - B�nWel1 Rtl. I I „ urbanized Stormwater SysOem Maplehill Estates 29 .yam , Dann.:Pu v /BR-9-Re. te m• u t a sel AA°Ix set] s� 'z 1 ] tsfx , ea I Sea ,„�,A tsA tea]sn IeM� esz t9ai 191$ »2a am IBA » I»I n lea I, »u » Isu sa Isr '� s Is% A,f 30px°x. wam insler sra we m: 1 Raw Oir.ctien ss y~ u u x z � ,c I, z to e c ' • germ Pusd 4iat A A u ,z a s ,I A ]z � 1 � • SbmFbrd uA.t � y A�4mngtPn�ve. _ • Alnn Ccrrod 5blcture n �WMJF 15 o udleen A (S!w 1 �a sral 'V°� O C.tdl Buln M�dlo4 -- � 6:.1 �F Dkh INe[C.tdl Bnin a b —cwM Pce a —,ym ch.nM M a —CWrert ' - S\\\W MF 29 ,,, C�3 stn,n Pondltm ._ au: M 5ebw.hrdwd:Nwlh Pier xa Urbanized-mwater Syslem Warminster sae ss]c rsemrs.r zou 70 Page 322 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... „ y xe �� to u zc n x= xo /.'u n xx n x: ,5 t nee Oiac4m :en`e 2 :ut u • SOvm rwd 4dR :exx a i • s�Poe,d a,ak4 • sue,�s„�x:. :eoe em _SWMF 19 1 �G.ni4V pR nv f t ----a.,ror.eee oiee ,xn ,ao 16 1 Old Barrie Rd.W. :rne ,a, t ,c 1 • e = Ia i Urbanized Stonnwater System SWMF30 / Edgar Estates/ Whispering Creek wmrber mu n OIL s. / ,th.)iilc• Q :u �m SWMF 21 Crae • .... ' rr em, 12 so n.r� I I z s exn ,xc t2 em em t ,es . „n � • sea:,:co�eoi swrt:��= z e4 n -G.vRy Ppe C�3 sw:�w�dluo 1 - SWMF 20 S ,� ' ,x ALraeurleed:aoezA x,.er 4,O.s4D, Urbanized Stormwater System „ n ` Orsi Subdivision/ a ` +t — Kade Meadows :. Bass Lake0. y a 71 Page 323 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... SWMF 23� _ R(� • seem Pond n W • 5bm Fmd outlet czn 1i dY-, f `? • Sean,Caned Stnxtu�e erze cin �\ u p'p ss h.(Ad Vibe '/SWMF 22 —cV'd'� � / —VLM e c,.�F��� �' z � �� -� t� sewtdd�-•J :xnu,w.n T ' J Urbanzed 5[ormwa[er System Zonte Estates t Y Y y 1• � Dearibn 2012 3 Mount St.Louis Rd.E. �f ,+•.e n.�c.,e., c e�.r. � se m y se f.�:•� g • Strom Md Inlet �.> p w ® Storm PoM�rutlet �� d • am�m Contro15Wcture v c— n n —Culver! Stony P.WUD MF 24 ® nu SWw.tnshetl:M.Nemn Gee4 Urbanized Stamwater System Crtiaighurst Estates Me■,rne.vu.yAa.w 44 It e oear�rbe.zon 72 Page 324 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... ass Moon stmie Rd E. L SWMF-28— t A— lion • Shxm Nd wet e ® Storm N:d inMet u • SEwm Cuneel SC,cW re //�� • Oikh[Net Gtd:6.sin RMda Ridge t^—�-✓✓}}e4m Ch.rnel ) Y Se M S6wIa9:ed:CddwM Fiver J 1e Urbanized Stonnw ter SysOem I Reid's Ridge 1 ueo:rba,mzz (�jy�, //r•r/urr/c� ® Mer�hw Wq Rd E DM—Rd.W. e >ri t Rwv DvecEon F as e e e � • Storm Pmd Inlet ® Stwm rb:d:NMet • Swm Can[rol Sb�cWre u 1a M II e W n.Nrok lei 1:1 O Gtrh F.vn M.nhok u � u acd:rNet M.:nde ii —.taco a.re,d —abert SWMF 31 • 01�� SrAv.tudred:Forth Rrvn as J Turtle River as � D.a:b.zw1 (4iea%.i�edorte Rs.!Maim..£+.aiF F.rva as a 73 Page 325 of 432 11.C) 5:00 p.m. F12 024-OS, N eHy Morrow, Director, Finance/Chief F|nand.. Communal Tile Service Areas 2 4352 g , ® ., 2 '4 « 7 42 _ .43 47 _ ` . i �� 9 ! k 2 ! a 23 32 _ S . \ 14 m m \ : 12 , _/ m mc ~ 2 f ' 26 . ` / � \ � q - 7 , 4 . 22 2nr -5 _ � . - r 2 ,A ` 4 £ 302a24 =, \ _ , J 2 2 �. . 29 / / . y . � 7f � 7 „ • #5.40 . a : ` � �22^ ,� . � £ ` a _ _ a 2 a ^ 2-1 7 . / \\ p , \ , 3 _ > � . 2 0 5 1 211 . 2 4 . . z @ e J # , > _ > , . TO , I a � ■ � - _% J` u ° _ 14 2 2 2 # m n _ 2 3 ' , a , m r . � \, m 3 < = m 7 • � 2 2 "ID- I . 22 a 2-2t2 = , 2 Lots Serviced By Communal l@ Fields Tile Field Vm 11--] 4 z 1 M 2 = - = 7 !m�»�� M2 F--]4 M . _m Apfil2[1118 N , , , j 7 Page 326 0 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Roads 4-1 f: k a it E . f I C I Source:Tatham Engineering, 2019 Road Network Plan presented to Township of Oro-Medonte. 75 Page 327 of 432 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... Bridges and Culverts M ! 77 J_ ti I .�� Ms.; Source: Burnside, 2022 Municipal Bridge Inspections Report presented to the Township of Oro- Medonte 76 Page 328 of 432 PIP Lev MIR la ffill, `L '���1w� ►���i�NV s ue 1'I wo ► �yj F 1:►t \ �V��i. 4.r'r��o ROO -_ �.i�I►������►f.�������,I�'y�. �`mow MWIP .wp. Ll NoAl r=t'.I�+�,4v ri'f s 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... OVERVIEW OF CURRENT PARKS BY TYPE AND DISTRIBUTION NFXTTX-� Study Area Pork I_.,ter- ,;ry 3 Distribution- Wnterbody C c•mmuniiy Park[20.,+ho or 0.04%Proportion of Oro-Medonto ®Provincial Park HeighboLo-hood Park{S-3 ho or 0.01%Proportion of Oro-Medonte) N5,2 ha or Q-U7 Proportion of Oro-n�edonle[ Wetland I Forest froct W Regiarkal Pork Significant Wwd land 0Reserve(38.3 ho or 0.05%Proportion of Oro-Madonts) Highway =Specializeo [52.2 ha orC. Proportion of Oro-medontO —Road --- Oro-Medon'e Rail Trail [28,1 krnj _—."2d-.� IVasay l � I I I I � _ 1! Ma9rrldone Y � i 1.. Fork VOPoy 12 j Boa I I ,l wq.�niY.r y' Mevhnvrllo Flr}ry i'lRnr Croip unr VoLby COUI'i9n 1rntaM I M1fcet • a Z2 . �Camer Sugarbuslr • t �*R Drorrfnne I a3z [ [ d9ss d:7kr Fwguo PP t Marhn Farm HLU ` F7rpY! [ial�tan � 'ems R:�pcY I I Edgar 11 FP Sr;Y Homa ic 6asI.Oro CrovAl y Hiu j y Wkhr#r rl G�h4nr 1Ya rrkeeion r'' J pielh..w Hay f aro-S.u,_ron Lake Drr-cae 20 JL _�. M.II sp—f Gra Hrocr• ` Shaw— - OrO Lea beach Day Source:Township of Oro-Medonte, 2023 Parks and Recreation Master Plan. 78 Page 330 of 432 '11 • � • ��',',.0reyr, VT l P„ A .p O N O N tG N •� O H � _ U) O p 3 1. IA 0 0 3 a � 0 C � O O O � � L Q� O � � Z � � � C � o cn Q Q z O O O O �4 u , a Page 11.c) 5:00 p.m. F12024-08, Nelly Morrow, Director, Finance/Chief Financi... 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Background The purpose of this report is to formally K.•+ � ate, a t��"�. advise Council that the Township has *A •_, • sr "'' cy Via,,. .rya ''' ,. !'L'' J r t'� r.. received an appeal to the Ontario Land Tribunal (OLT) pertaining to a non-decision being rendered by Council on Zoning By-law Amendment Application 2020-ZBA-05 and Consent Applications 2020-B-04 to 2020-13- '' 12 from UCCI Consolidated Companies Inc. The applications for Re-zoning and Consent pertain to Block 43, Plan 51 M-187 shown on the location map. Block 43 is located within the Windfields Country Estates Plan of Subdivision that was registered in July 1980. The subject property is located on the north side of Greenwood Forest Road, and south of Windfields Drive West and has an area of approximately 6.0 hectares (14.8 acres). Development Services June 26, 2024 Report No. DS2024-087 Page 1 of 4 Page 343 of 432 12.a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Project... Block 43 was originally intended as private open space as part of the original plan of subdivision for the Windfield Estates development. In 2019 the block was sold by the Windfield Estates Homeowners' Association Inc. to UCCI Consolidated Companies Inc. (applicant). The subject property is currently vacant and heavily treed with frontage on two municipal roads. Development Proposal The Zoning By-law Amendment and ' associated consent applications were submitted to the Township on April 20, 2020. The proposed rezoning sought to Y \ se.nea iai )M o revise the existing zone from the Open Space (OS) Zone to a Rural \ ♦ Serer°0 iad 91 em OSno Residential One Exception ` ) Smw°4lel° tlYn e!M Nine (9) applications for consent were submitted to create nine 9 `�,✓��° �\ 'arW bee `elm elb ( ) new parcels of land and one (1) retained lot totaling ten (10) residential parcels. The lots are proposed to be serviced via private well and septic system. Nine lots are proposed to have frontage on Green Forest Road and one lot is proposed to front on Windfield Drive West. A joint public meeting and hearing was held on June 3, 2020, to obtain public comments on the applicant's development proposal regarding the proposed Zoning By-law Amendment and Consent applications. Over the last three years the applicant has been working to address public and agency considerations that were raised as part of the public notification process, which are generally outlined as follows: - Tree Preservation & Impacts on Environment - Character of the Neighbourhood - Trail and adjacent parking lot - Contravention of Planning Policies - Preservation of Private Open Space - Extension of Greenwood Forest Road to connect to Windfields Drive - Safety and Security of Property - Increased traffic in the area Development Services June 26, 2024 Report No. DS2024-087 Page 2 of 4 Page 344 of 432 12.a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Project... The applicant has been working with the applicable agencies and staff to address comments raised through the public process, but has decided to appeal the applications to the OLT, which refers the process and authority of approval to the OLT instead of Council. Appeal to the Ontario Land Tribunal (OLT) The Planning Act requires that decisions regarding applications for Zoning By-law Amendment be made a minimum of 90 days from the date the specific application is deemed complete. The applications were deemed complete on May 6, 2020. On March 6, 2024, the Township received a letter from the applicant's solicitor appealing Council's non-decision on the re-zoning and consent applications to the OLT. The OLT has now scheduled a Case Management Conference (CIVIC) on the appeals for Friday July 12, 2024. The purpose of the CIVIC is generally intended to identify/determine individuals that have an interest in the matter and determine status (Party or Participant). Other matters that are generally considered at CMC's hearings are as follows: • Identify specific timeframes for the submission of documents (Procedural Orders) • Identify Issues • Examine opportunities for Mediation/Settlement • Establish Hearing dates The Ontario Land Tribunal (OLT) obtains the authority to determine the status of Parties and Participants based on provisions within the Planning Act for certain applications. Interested residents, stakeholders, agencies and municipalities are provided with the right to request the OLT for status at the CIVIC. Party Status Party status provides persons with the ability to participate throughout the process, present evidence, question witnesses and present final arguments. Party status carries a higher level of influence and requires full attendance and the most resources (legal, consulting, financial etc..). Participant Status Participant status provides persons with the ability to attend OLT Hearings and submit written statements, but does not provide the option for cross-examination or the submission of witness statements. Participant status represents a reduced role of influence in comparison to Party status, but also generally requires less resources to support the role. Observer Development Services June 26, 2024 Report No. DS2024-087 Page 3 of 4 Page 345 of 432 12.a) DS2024-087, George Vadeboncoeur, Manager, Planning Special Project... OLT hearings can be attended and observers can attend hearings, but are not provided with avenues of influence. Conclusion Staff will require direction and instructions from Council regarding the Township's role and position throughout the proceedings. As the matters are litigious, Council direction/instruction is provided in Closed sessions so as not to prejudice the Township's positions, which are based on a variety of considerations. The Ontario Land Tribunal has the authority over the process and the power to render decisions. The Case Management Conference scheduled for July 12, 2024, represents the start of an OLT process that could take some time to be resolved. Respectfully submitted: George Vadeboncoeur, RPP, Manager, Planning Special Projects, June 20, 2024 Approvals: Date of Approval Andy Karaiskakis, RPP, Manager, Planning Services June 20, 2024 Brent Spagnol, RPP, Director, Development Services June 21, 2024 Donna Hewitt, Director, Corporate Services/Acting CAO June 21, 2024 Development Services June 26, 2024 Report No. DS2024-087 Page 4 of 4 Page 346 of 432 15.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #24-03 DATE: THURSDAY, APRIL 25, 2024, 7 :00 PM LOCATION : DOWNTOWN — ANGUS ROSS MEETING ROOM Austin Mitchell (Chair), Michael Sauro (Vice-Chair), Amy Courser(Councillor) • - - (arrived at 7:13pm), Nigussie Nigussie (Councillor), John Bicknell, George Hawtin, Scott Herman, Merrisa Little • L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe (virtually) • - Robin Munro - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment Lilian Cheung, Deloitte (via Teams) The meeting was called to order at 7:03pm 2. Confirmation of Agenda The agenda was confirmed, as amended. 3. Conflicts of Interest No conflicts were declared. 4. Financial Audit L. Cheung presented highlights from the audit. Motion #24-08 MERRISA LITTLE - GEORGE HAWTIN THAT the Barrie Public Library Board approves the draft audited financial statements as recommended by the Personnel and Finance Committee, as amended. CARRIED 5. Delegations — None 6. Board Development — None Consent Agenda 7. Board Meeting Minutes 8. CEO's Report 9. Q1 Measures of Overall Performance Page 1 of 3 Page 347 of 432 15.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES 10.Correspondence — None 11.Deferred Items a. Financial Migration b. CEWS Liability (Quarterly) c. Succession Management Plan d. ONCA's Impact on Public Libraries Agenda 12.Items held from the Consent Agenda G. Hawtin raised a point of order, proposing that approval of the Closed Meeting minutes could be deferred until the next closed meeting rather than including them in the consent agenda. Library Administration will investigate this matter. Motion #24-09 MICHAEL SAURO -AMY COURSER THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #24-03 dated Thursday, April 25, 2024, as amended. CARRIED 13.Key Performance Indicators The CEO reviewed the KPIs as developed by the CEO and management team and the Board provided feedback. The CEO will reach out to the Clerk's office for some further clarity around approval of the KPIs. An invitation for the KPI presentation to the Finance and Responsible Governance Committee will be sent to the Board. Motion #24-10 AMY COURSER- MICHAEL SAURO THAT the Barrie Public Library Board approve the 2024 Key Performance Indicators as amended. CARRIED 14.Community Navigator— Verbal report The Library was successful in securing funding though a grant application to the County of Simcoe for the Community Navigator role. A call for proposals was issued and CFS Counselling and Wellbeing was the successful applicant. CFS has a social worker prepared to start in this role immediately. 15.Board Committees 15.1 Personnel & Finance The committee met to discuss the financial audit, as well as a few policies that will be brought to the June Board meeting. Page 2 of 3 Page 348 of 432 15.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES There will be a committee meeting in June to discuss financial reserves. 15.2 Community & Governance 15.2.1 Announcements 15.2.2 Incorporation Status and the Ontario Not-for-Profit Corporations Act (ONCA) It was determined that under the Ontario Public Libraries Act, the library is a corporation and ONCA does not apply. Thank you to J. Bicknell for all the effort in researching these items for the Board. A document outlining the Library's status as a corporation will be held for future use. There will be a committee meeting to continue discussing an advocacy motion to support social services. 16.Report of the Chair— Verbal Report This is National Volunteer Week. The Chair thanked Board members and all the volunteers in the library for the work they do. Dragon Boat registration is open. The Chair asked Board members to promote the event and to consider joining. The Library will send out information when it is available. 17.Date of Next Board Meeting Thursday, May 23, 2024 7:00 pm 18.Adjournment The meeting was adjourned at 9:13pm Page 3 of 3 Page 349 of 432 15.b) Orillia Public Library (OPL) re: Township of Oro-Medonte Statistic... III III���I n � rillia Public Memo Library To: Shawn Binns, Director, Operations & Community Services, Township of Oro- Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Meagan Wilkinson, CEO, Orillia Public Library Date: June 5, 2024 Subject: Township of Oro-Medonte Statistics: May 2024 Township of Oro-Medonte monthly statistics below, please contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* —borrowing Renewals une 1, 2024 May 1-31, 2024 May 1-31 2024 Township of Oro- 1,358 450 3,790 Medonte Adult Township of Oro- 272 68 634 Medonte Child Township of Oro- 42 11 38 Medonte Youth Township of Oro- 0 0 0 Medonte Housebound E-Access 75 N/A N/A Total 1,747 529 14,462 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. `Number of members subject to final verification by Orillia Public Library. Page 350 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... TAY TOWN S H I P 450 Park Street PO Box 100 I9 Victoria Harbour, Ontario LOK 2A0 May 29, 2024 Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 Sent via email rand ..areenlaw@oro-medonte.ca Attention: Randy Greenlaw, Mayor Dear Mayor Greenlaw: Re: Request for Support - Severn Sound Environmental Association Council reviewed the attached staff report regarding the above noted matter during their May 22, 2024 Council meeting. Following discussion, the motion reflected below was approved: That Item CS-2024-63, dated May 22, 2024, regarding the Severn Sound Environmental Association Update, be received; and That the Township of Tay request that the Severn Sound Environmental Association funding formula and Letter of Agreement be reviewed and updated; and That the related resolution be forwarded to the member municipalities requesting support. Should you have any questions regarding this correspondence please contact the undersigned at extension 222 or email afay@tay.ca. Sincerely, _(jka tjj-A4 Andrea D. Fay, Dipl. M.A. CAO/Deputy Clerk Attachments: Staff Report CS-2024-63 and related schedules CC: Member Municipalities, Mayors and CAOs @TayTownship 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Staff Report To: Council Department: Administration Report Number:CS - 2024-63 Meeting Date: May 22, 2024 Subject: Severn Sound Environmental Association Update Recommendation That Item CS-2024-63, dated May 22, 2024, regarding the Severn Sound Environmental Association Update, be received; and That the Township of Tay request that the Severn Sound Environmental Association funding formula and Letter of Agreement be reviewed and updated; and That the related resolution be forwarded to the member municipalities requesting support. Executive Summary Council provided direction that a working group comprised of Council members and staff be created to review the current services provided by the Severn Sound Environmental Association (SSEA) and outline the related options available. Although the Township does not currently utilize all the services available several of their services are needed. Council could consider hiring external consultants as needed or hire staff with the necessary qualifications, but staff feel there are several benefits associated with the SSEA. Council has expressed concern regarding the escalating costs associated with the SSEA. Their current funding formula has been in place for 15 years with the only change being an increase to the base amount from 5% to 5.625%. The related figures for both number of properties within the watershed or touching and their assessment have not been adjusted since 2007. Page 352 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... May 22, 2024 CS - 2024-63 Page 2 Staff recommends that Council consider passing a resolution requesting that both the current funding formula and the Letter of Agreement be reviewed and that the related resolution be forwarded to the member municipalities for support. Background/Analysis/Options This report was deferred during the May 8, 2024 Committee of the Whole meeting to allow for additional content to be included as received from the SSEA. The related information has been highlighted in yellow. The SSEA was formed to address water quality issues existing in the Severn Sound area of Georgian Bay. Following the restoration of the water quality to an acceptable level the SSEA developed a long-term sustainability plan to provide a vision for the social, economic, and environmental health of the participating municipalities in addition to continuing environmental monitoring to ensure we do not regress to conditions that caused the area to be listed as an Area of Concern. SSEA evolved into a Joint Municipal Service Board approved by a Letter of Agreement in 2009 (Schedule 1 as amended). There were 9 participating municipalities being the Town of Midland, Town of Penetanguishene, Township of Tiny, Township of Tay, Township of Oro Medonte, Township of Severn, Township of Springwater, Township of Georgian Bay, and the City of Orillia. The purpose of the SSEA was to support the municipalities in the management of their environmental activities, to continue to coordinate the long- term sustainability plan and to assume the duties and responsibilities assigned to the Severn Sound Protection Authority pursuant to the Clean Water Act (CWA). The SSEA acts as the Severn Sound Source Protection Authority Board within the meaning of the CWA. Over the years the City of Orillia left the SSEA, and the member municipalities were reduced to 8. The following reflects the percentage of the member municipality that is included within both the Severn Sound boundary and the Source Water Protection Authority boundary: • Town of Midland 1000/0 • Town of Penetanguishene 1000/0 • Township of Tiny 1000/0 • Township of Tay 1000/0 • Township of Georgian Bay 13% • Township of Oro Medonte 52.2% • Township of Severn 52.5% • Township of Springwater 20.6% Council provided direction to Staff during their February 22, 2024 Special Council - Budget Meeting to form a working group comprised of the Mayor, Deputy Mayor, Form Issued:January 2024 Page 353 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... May 22, 2024 CS - 2024-63 Page 3 Councillor Raymond, and related staff to review the SSEA core and non core services (cost recovery, special project, or external funding) and related options. Over the years the services provided by the SSEA have expanded based on direction of the Board. Attached as Schedule 2 is a table which highlights the current services provided broken into core services and non core services. As shown on the attached chart there are several items that the Township utilizes and requires such as environmental quality monitoring programs, municipal drinking water source protection, invasive species program, risk management services related to municipal drinking water source protection and Sustainable Severn Sound. Most of these items could be done by a third party or done internally if we had the qualified staff in place. Although these are both available options, staff feel the cost to provide these services outside of the SSEA would be significantly higher. The turn around times may also be longer than what is currently provided. Some costs associated with the non core services are recovered through the applicant as it relates to planning matters. Again, the municipality could hire an external consultant to conduct the work, but the costs would be significantly higher for the applicant. In addition the wait times for items to be completed could be longer when going to an external third party. As a member the Township is being charged 50% less than a non member for the same services. The Township is not currently utilizing all the items listed but should the need arise in the future they would be available to the Township. During review of the Letter of Agreement it appears that the funding formula for the SSEA was the same from 1998-2009 (11 years). As part of the process of moving to the Joint Municipal Board a sub-committee was created to consider a new funding formula. Both the parcel and assessment numbers were updated based on 2007 assessment data. The Business Plan laid out the following funding formula. The first portion of the funding formula is the apportioned amount being 55% of the core operating budget. The intent was to recognize not all municipalities are equal when it comes to factors including geographic area, area with the Severn Sound Watershed, population and revenue based on land use. This provided a fair and balanced mechanism to apportion the cost share between all members. The second portion of the funding formula relates to the base amount which covers 45% of the core operating budget (excluding implementation/special projects). This amount was split equally among the 9 municipalities with each covering 5%. The intent was to acknowledge that all municipalities, including those with a small population base, benefit equally. The original funding formula is reflected below. The bracketed numbers are specific to the Township. Form Issued:January 2024 Page 354 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... May 22, 2024 CS - 2024-63 Page 4 • Number of properties within or touching the watershed area (6101) • Related assessment within or touching the watershed area ($809,898,203) • Average of the two above = % cost share (12%) • Addition of base amount of $13,200 (5% of the total core operating budget) The current funding formula has remained unchanged from 2009 apart from the base amount which was increased from 5% to 5.625% of the total annual operating budget. This change occurred in 2018 when the City of Orillia left the SSEA • Number of properties within or touching the watershed area (6101) • Related assessment within or touching the watershed area ($809,898,203) • Average of the two above = % cost share (12.6%) • Addition of base amount of $63,247 (5.625% of the total core operating budget) In order to have a better understanding of how the funding formula impacts the partner municipalities the following table reflects the 2024 approved budget numbers along with the first and second draft budget for 2025. Municipal Sharing of SSEA Agreement for Core Operations Municipal Revenue Shares Calculated for 2024-2025 DRAFT 11.40% 2.68% Properties Assessment 2024 2025 2025 2025 Municipality in W'shed in W'shed APPROVED 1ST DRAFT 2ND DRAFT INCREASE Georgian Bay 2114 $478,457,400 $ 93,318 $ 105,164 $ 97,250 $ 3,931 Midland 6181 $1,366,966,807 $ 150,131 $ 166,592 153,387 $ 3,256 Oro-Medonte 4256 $1,112,902,900 $ 128,759 $ 143,484 132,269 $ 3,510 Penetanguishene 3446 $734,452,100 $ 110,770 $ 124,034 114,494 $ 3,724 Severn 3358 $687,466,543 $ 108,622 $ 121,711 112,372 $ 3,749 Springwater 2343 $486,289,200 $ 95,090 $ 107,080 99,001 $ 3,910 Tay 6101 $809,898,203 $ 131,068 $ 145,981 134,551 $ 3,482 Tiny 12303 $2,392,111,202 $ 225,202 $ 247,761 227,565 $ 2,363 Totals: 40102 $8,068,544,355 1,042,962 $ 1,161,806 $ 1,070,888 $ 27,926 $1,042,962 1,161,806 1,070,888 $114,478 $ 118,844 $ 27,926 12.3% 11.4% 2.68% Total annual operating/core budget $1,124,395 $ 1,291,557 $ 1,200,639 Base amount for each municipality $63,247 $ 72,650 $67,536 Form Issued:January 2024 Page 355 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... May 22, 2024 CS - 2024-63 Page 5 The following chart reflects the annual SSEA request along with both the dollar and the percentage increase from the prior year: Year SSEA SSS Total SSEA Increase from Percentage Request request prior year increase from prior year 2019 $68,984 $10,200 $79,184 2020 $111,335 $111,335 $32,151 40.6% 2021 $124,193 $124,193 $12,858 11.55% 2022 $130,971 $130,971* $6,778 5.46% 2023 $136,085 $136,085 $5,114 3.9% 2024 $152,837 $152,837** $16,752 12.31% • in 2020 Sustainable Severn Sound (SSS) was integrated with SSEA, prior to that we paid separately. The Invasive Species Project and Drinking Water Source Protection were added to the core operations • the SSEA request includes the non-rebateable HST where applicable *in 2022 $9,254 was utilized from the drinking water source protection reserve fund - total paid by the Township was $121,717 **in 2024 Council directed that the operating core portion be reduced from $131,068 to $122,389 to reflect the percentage increase Council approved for their own operations. Council has expressed concerns related to the increasing budget requests from SSEA. Minor changes to the Letter of Agreement have been made over the years to reflect changes to both the members and the MOU related to the appointment of the Treasurer. The Agreement also includes reference to the funding formula. As mentioned earlier the funding model in place prior to the creation of the Joint Municipal Service Board was in effect for 11 years. When the Joint Municipal Service Board was created in 2009 both the number of properties within the watershed area and the related assessment were updated based on 2007 assessment data. The current formula has been in place for 15 years with the only change being the increase to the base amount from 5% to 5.625%. Staff recommend that Council pass a motion requesting that the funding formula and the Letter of Agreement for the SSEA be reviewed and updated. This motion would then need to be adopted by at least '/2 of the member municipalities. The Board would then review and determine next steps based on the majority of their members. Financial and Resource Implications There are no financial or resource implications associated with this Item. Form Issued:January 2024 Page 356 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... May 22, 2024 CS - 2024-63 Page 6 Relationship to Strategic Plan Not Strategic Plan Specific - Other Reference Documents • CS-2024-60 (May 8, 2024) SSEA Update Attachments Schedule 1 - Letter of Agreement to Create a Joint Municipal Service Board (as amended) Schedule 2 - SSEA Core and Non-Core Services Prepared By Andrea D. Fay, CAO/Deputy Clerk Form Issued:January 2024 Page 357 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Severn Sound Environmental Association Moir LETTER OF AGREEMENT TO CREATE A JOINT MUNICIPAL SERVICE BOARD March 26, 2009 Penetanguish�,�e 3 `'•• frRs �- .its '� da t utt�Ttr� �llQYIO, Cana �- Corporation of the Town of Midland Corporation of the Town of Penetanguishene Corporation of the Township of Tiny ot TAYTOWM4S Piwid Heritqe.Exciting Future Corporation of the Township of Tay Corporation of the Township of Oro-Medonte Corporation of the Township of Severn �►p0RAr,o -{ 1% onrn to t t 1004 Corporation of the Township of Georgian Bay Corporation of the Township of Springwater Page 358 of 432 Page 1 r 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... LETTER OF AGREEMENT TO CREATE A JOINT MUNICIPAL SERVICE BOARD THIS AGREEMENT made this 26th day of March, 2009, BETWEEN: THE CORPORATION OF THE TOWN OF MIDLAND (Hereinafter called "Midland") OF THE FIRST PART, THE CORPORATION OF THE TOWN OF PENETANGUISHENE (Hereinafter called "Penetanguishene") OF THE SECOND PART, THE CORPORATION OF THE TOWNSHIP OF TAY (Hereinafter called "Tay") OF THE THIRD PART, THE CORPORATION OF THE TOWNSHIP OF TINY (Hereinafter called "Tiny") OF THE FOURTH PART, THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (Hereinafter called "Oro-Medonte") OF THE FIFTH PART, THE CORPORATION OF THE TOWNSHIP OF SEVERN (Hereinafter called "Severn") OF THE SIXTH PART, THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BAY (Hereinafter called "Georgian Bay") OF THE SEVENTH PART, THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER (Hereinafter called "Springwater") OF THE EIGHTH PART, TH9C-0RP-QR kT10N-0I=THRCITY-OF-0IJLL-IA (#�pr�its�ft�r rattar�-"fir-�tiia") PT�`TXY�-l�iiAlTTl�7i T7T Amended Jan 18116, withdrew from agreement effective Dec 31117 Severn Sound Environmental Association/i Page 2 Page 359 of 432 Letter CAO, Tay Townsh... Table of Amendments Date Amendment January 18, 2016 City of Orillia provided written notice to withdraw from SSEA. Motion: THAT staff be directed to provide a written notice to withdraw from the Severn Sound Environmental Association (SSEA) in accordance with section 5.2 of the SSEA Membership Agreement, resulting in an effective termination dated of December 31, 2017; and THAT the City provide the projected deficit reduction final year contribution as part of the 2018 budget approval. January 11, 2018 SSEA Board of Directors ratified the following amendments to this agreement RESOLVED THAT: the following sections of the Letter of Agreement between SSEA and member municipalities be amended to reflect the appointment of the Treasurer functions to the Townhip of Tay as follows:Item:4.3, 4.6, 4.7 Page 360 of 432 Page 3 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... (1) WHEREAS the Parties (collectively the Municipalities and individually the Municipality) have cooperated for several years to address water quality issues existing in areas of the Great Lakes, particularly those water quality issues that existed in the Severn Sound area of Georgian Bay, within a partnership framework known as the Severn Sound Environmental Association (SSEA), governed by an agreement entered into for that purpose; (2) AND WHEREAS, following the restoration of the water quality of Severn Sound to an acceptable level, the SSEA developed a long-term sustainability plan intended to provide a vision for the social, economic and environmental health of the communities it serves (the Long-Term Sustainability Plan),which the SSEA continues to implement; (3) AND WHEREAS the sustaining of the Severn Sound environment depends on continued coordination of environmental services, including monitoring, consultation and project management through the SSEA; (4) AND WHEREAS the provision of these services through the Severn Sound Environmental Association is cost-effective and efficient; (5) AND WHEREAS the Municipalities recognize the necessity of working together to restore, protect and sustain a healthy environment in Severn Sound for future generations; (6) AND WHEREAS the Province of Ontario has enacted the Clean Water Act, 2006 (CWA) for the purpose of protecting existing and future sources of drinking water in the Province; (7) AND WHEREAS the administration of the CWA has been assigned to several source protection regions which are subdivided into source protection areas, each source protection area to be governed by a source protection authority administered by a source protection board; (8) AND WHEREAS the SSEA has been recognized as a source protection authority known as the Severn Sound Source Protection Authority for the Severn Sound Source Protection Area, a source protection area within the South Georgian Bay-Lake Simcoe Source Protection Region; (9) AND WHEREAS the Towns of Midland and Penetanguishene, the Townships of Tay, Tiny, Oro-Medonte, Severn, Georgian Bay and Springwater, and the City of Orillia are located within the Severn Sound Source Protection Area; (10) AND WHEREAS the Municipalities wish to establish a joint municipal service board Severn Sound Environmental Association/2 Page 4 Page 361 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... within the meaning of the Municipal Act, 2001, S.O. 2001, c. 25, s.202 (Joint Municipal Service Board) in accordance with the terms of this agreement to continue the coordination of the Long-Term Sustainability Plan for Severn Sound and to assume the responsibilities assigned to the Severn Sound Protection Authority pursuant to the CWA, Regulation 284/07 and such other duties and responsibilities that may be assigned to the SSEA by the Municipalities from time-to-time; (11) AND WHEREAS the Municipalities agree to pass by-laws for entering into this agreement at their joint expense and for their joint benefit within their jurisdiction as provided by the Municipal Act, 2001, s.20; (12) AND WHEREAS the SSEA has developed a strategic plan (the Strategic Plan), a copy of which is attached as Schedule "A" to this agreement, as a guide to the mission and priorities for the SSEA going forward, the tenor of which is intended to guide the SSEA as it continues to respond to the environmental issues and concerns that are common to the Municipalities; (13) AND WHEREAS the SSEA has produced a business plan (the Business Plan), a copy of which is attached as Schedule "B" to this agreement, which is intended to provide an estimate of the cost of the operation of the SSEA and the proportion of the cost to be paid by each of the Municipalities (Funding Formula), it being understood that the Business Plan will be revised from year-to-year and as actual costs become known; (14) AND WHEREAS the joint municipal service board contemplated by this agreement is intended to remain in place, subject to any changes in its mandate that the Municipalities deem advisable from time-to-time, so long as the need for the coordination of the Long- Term Sustainability Plan to ensure the environmental health of Severn Sound and/or the responsibilities imposed on the Municipalities pursuant to the CWA endure. THEREFORE the Municipalities, in consideration of the premises and recognizing the mutual benefits of cooperating on matters of common interest with respect to the Severn Sound area and environmental concerns generally, herein agree to the following: 1.0 Joint Municipal Service Board: 1.1 The Municipalities agree to establish by by-law of each of the Municipalities the Joint Municipal Service Board, to be known as the Severn Sound Environmental Association (SSEA), for the purpose of supporting the Municipalities in the management of their environmental activities, to continue to coordinate the Long-Term Sustainability Plan and to assume the duties and responsibilities assigned to the Severn Sound Protection Authority pursuant to the CWA, all generally in accordance with the Strategic Plan and the Business Plan as they may be modified and approved by the Municipalities from time-to-time. Severn Sound Environmental AssociationA Page 362 of 432 Page 5 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... 1.2 The SSEA shall act as the Severn Sound Source Protection Authority Board within the meaning of the CWA. 2.0 Composition and Procedures of the Board 2.1 The Board shall be comprised of one member to be appointed by and at the pleasure of each of the Municipalities to hold office for the term of the appointment or until a successor has been appointed, provided that substitutions may be made at any time by an appointing Municipality if, in its discretion, it deems it advisable to do so. 2.2 The Board shall,by resolution, elect a chairperson (the Chair) and a Vice-chair(the Vice- Chair) annually, from among its members, to serve for a term of one year or until his/her appointment by his/her Municipality ends, whichever occurs first. The Vice-Chair shall act in the place of the Chair when the Chair is absent or for the remainder of the term if the office of the Chair is vacant. Where the office of the Vice-Chair is vacant by reason that he/she has assumed the role of the Chair pursuant to this subsection, the Board shall, by resolution, appoint a new Vice-Chair to hold office for the remainder of the term. 2.3 The Board shall meet not less than once every three months and at the call of the Chair in order to properly manage its responsibilities under this agreement. 2.4 The Board shall keep minutes of its meetings which shall be circulated in a timely manner to the member and to the Clerk for each Municipality. 2.5 A quorum for meetings of the Board shall be a simple majority of the representatives of the Municipalities and each member shall have one vote on issues, provided that an issue on which there is a tie vote shall be deemed to be lost. The Chair shall not have an additional, casting vote in the event of a tie. 2.6 Where a quorum is present but the number of members who are disabled from participating in a meeting by reason of a declaration of conflict of interest is such that at that meeting the remaining members are not sufficient to constitute a quorum, then the remaining number of members shall be deemed to constitute a quorum, provided such number is not less than two. 2.7 The Board shall make regulations and rules governing the procedures of the SSEA. 2.8 The Board shall hire employees, including an executive director (the Executive Director) as the Board considers is reasonably required to meet its duties and responsibilities and generally as projected by the Business Plan. 2.9 The Board shall ensure that all Municipalities are properly informed of SSEA activities in a timely manner. Severn Sound Environmental AssociationA Page 6 Page 363 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... 2.10 The seat of a member of the Board shall be considered vacant if the member, (a) is absent from meetings of the Board for three successive regular meetings without being authorized to do so by resolution of the Board, (b) resigns from his or her office by notice in writing filed with the Executive Director, provided that a resignation is not effective if it would reduce the number of members of the Board to less than a quorum, (c) has his or her office declared vacant in any judicial proceeding, (d) forfeits his or her office under the Municipal Act, 2001 or any other Act, or (e) dies whether before or after accepting his or her office. 2.11 Where the seat of a member becomes vacant pursuant to subsection 2.10, the Municipality that appointed such member shall appoint a new member within 30 days of the seat becoming vacant. 2.12 The Board shall adopt and maintain policies for the sale or other disposition of land, its hiring of employees and for the procurement of goods and services, provided that the Board may elect to adhere to such policies as adopted and maintained by the Town of Midland in satisfaction of this requirement. 2.13 The Board shall implement the Strategic Plan and the Business Plan as they may be amended or modified by the SSEA and approved by the Municipalities from time-to- time. 2.14 Board members shall serve without remuneration from the SSEA. 3.0 The Executive Director 3.1 The Executive Director shall: 3.1.1 be the Secretary to the SSEA; 3.1.2 prepare an annual budget of anticipated revenues and expenditures for the ensuing calendar year, together with budget projections for the following four years and recommendations for revisions to the Business Plan that the SSEA may consider appropriate, on or before October 1 of each year for approval by the Board; 3.1.3 upon approval of the budget each year by the Board, submit the budget, budget projections and recommendations of the Board to the Clerk of each Municipality Severn Sound Environmental Association/5 Page 364 of 432 Page 7 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... showing each Municipality's budget share in accordance with the funding formula set out in Schedule "A", Table 2 for inclusion in municipal budget deliberations for the ensuing year; 3.1.4 prepare an annual report outlining progress against the objectives of the Business Plan and the Strategic Plan by June 30 of each and every year; 3.1.5 provide progress updates to the Clerk of each Municipality quarterly; 3.1.6 provide briefing notes to any of the Municipalities on an as-required basis on matters within the scope of the duties and responsibilities of the SSEA; 3.1.7 have the authority to recruit and discipline staff and to manage staff, coordinate efforts of the Municipalities and other agencies and to retain the services of consultants, contractors and experts in order to meet the objectives of the Business Plan and the Strategic Plan; 3.1.8 ensure public involvement is maintained as an integral part of the operation of the SSEA; and 3.1.9 speak at meetings or in public on behalf of the SSEA as directed by the SSEA. 4.0 Administration 4.1 The Municipalities agree that all projects and activities undertaken will continue to be guided by the Business Plan and principles of cost-effectiveness. 4.2 Each Municipality agrees to pay its share of the annual budget of the SSEA in accordance with the Funding Formula for each year as approved by the SSEA Board. 4.3 - i 's approval. That the Municipalities shall approve the Treasurer (to be confirmed annually) who shall act on behalf of SSEA and shall have the authority to receive and disburse funds on behalf of the SSEA and shall maintain adequate documentation and records of revenues and expenditures of the SSEA in accordance with accepted municipal financial accounting practices. Amended Jan. 11118 4.4 The Board is a body corporate and is authorized to enter into contracts, to bring all applications and to take all actions required to give effect to the terms of this agreement. 4.5 The SSEA's fiscal year will be the calendar year, January 1 to December 31 of each year. 4.6 All contracting activities will be conducted in an open and fair manner in accordance with the standards currently employed by the Town-of Midland Treasurer. Amended Jan 11118 Severn Sound Environmental AssociationA Page 8 Page 365 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... 4.7 Under section 149.1(1) of the Income Tax Act, any recognized municipality in Canada is a "qualified donee" and, as such, can issue official donation receipts for gifts received. Tl Town o€Midlandl The Treasurer may issue official donation receipts for donated funds designated in support of the works of the SSEA. Amended Jan. 11118 4.8 This Agreement shall be in effect from the date that it has been approved by by-law of all of the Municipalities and shall continue in force until terminated by the Municipalities pursuant to subsection 5.1 or, with respect to individual Municipalities, until a Municipality has withdrawn in accordance with subsection 5.2. 5.0 Term 5.1 The Municipalities intend that the term of this Agreement shall continue so long as the mutual need for the coordination of the Long-Term Sustainability Plan and/or the responsibilities imposed on the Municipalities pursuant to the CWA endure, provided that this agreement may be terminated if a two-thirds majority of the Municipalities so determine by by-law of their respective councils. 5.2 Any Municipality to this Agreement may withdraw from the SSEA upon written notice to the SSEA. Any such notice given on or before October 1 of a given year shall take effect no earlier than December 31 of the calendar year following the year in which the notice was given. Any such notice given after October 1 of a calendar year will not take effect until December 31 of the second year following the year in which the notice was given. All financial obligations for the withdrawing Municipality will continue to the effective date of the notice. 6.0 Matters not Specifically Addressed in this Agreement 6.1 It is recognized by the Municipalities that issues may arise that have not been contemplated in the negotiation and preparation of this Agreement. In the event that any such issue arises, the Municipalities are resolved that a common solution shall be pursued and the tenor of this Section shall always apply. Severn Sound Environmental Associationh Page 366 of 432 Page 9 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... 7.0 Endorsement: 7.1 We the undersigned hereby agree to the terms of this Agreement including Schedule "A" and Schedule "W'. Hie Corporation of the Town of Midland Ja es Mner, ayor rea Fay, Clerk Town of Midland 575 Dominion Ave. Midland, ON. L4R •he Corporation of the Town of Penetanguishene Anita I i cau, Mayor Care bey, e Town of Pene anguishe 10 Robert St W. Penetanguishene, ON L9 2G2 The Corporation of) Township Tay Scott Warnock, Mayor Alison Thomas, Clerk 'I ownship of Tay P.O. Box 100 Victoria Flarbour, ON. LOK 2A0 Severn Sound Environmental AssociahonA Page 10 Page 367 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... The Corporation of the Township of Tiny Peggy Weckepridge, Mayor A �? Dou as a r, CAO/Clerk Township of Tiny, R.R.#1 Perkinsfield, ON. LOL 2.10 The tp ration of the Township of Oro-Medonte -larrf ayo DougClerkTowro-Medonte P.O. Box 100 Oro, ON. LOL 2X0 The Corporation of the Township of Severn Phil Sled, or Flenry ande lerk/Treasurer Township of evern P.O.Box 159 Orillia, ON. 13V 6.13 Severn Sound Environmental Association 9 Page 368 of 432 Page 11 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... The Corporation of the Township of Georgian Bay lim Walden, Mayor eon a/-10— Susan nsUa. Clerk Township of'Georgian Bay R.R.#I Port Severn, ON. LOK ISO The Coll' o e Township of Springwater _ f Tony rgis, Mayor Carol Trainor, Clerk I ownship of Springwater Simcoc County Administration Centre Midhurst, ON 1.01- 1 XO 1 h Corporation of the City of Orillia Ron Stevens, Mayor A-4 QC1,941--) Gayle Ja son,Pting Clerk City of Orillia 50 Andrew St.S, Suite 300 Orillia, ON L3V 7T5 Severn Sound Environmental Assoc•icition/io Page 12 Page 369 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Schedule A I iSevern Sound Environmental Association STRATEGIC PLAN October 23, 2008 Severn Sound is located in south-eastern Georgian Bay, and has a watershed of 1,116 km2(Figure 1). In 1985, Severn Sound was declared one of 43 Great Lakes Areas of Concern due to nutrient enrichment and habitat loss. Severn Sound Environmental Association (SSEA)was formed to clean up sources of water pollution, restore wildlife habitat, and ensure good environmental quality in the watershed. Severn Sound was removed from the list of Areas of Concern in 2003, and SSEA continues to facilitate long-term management of the Severn Sound environment. Members of the Association currently include Environment Canada,the Ontario Ministry of the Environment,and nine municipalities: the City of Orillia, the Towns of Midland and Penetanguishene, and the Townships of Tay,Tiny, Oro-Medonte, Severn, Georgian Bay and Springwater. SSEA Mission Statement: To sustain environmental quality and ensure continued protection through a legacy of wise stewardship of Severn Sound and its tributaries. A special meeting of the SSEA was held on December 12,2007 in order to review the status of the Association and to plan actions leading toward a strategic plan for the SSEA into the next agreement. Cheryl Brine(now Cheryl Grovier), from the Ontario Ministry of Agriculture, Food and Rural Affairs, facilitated a discussion with SSEA members in order to develop a strategic plan for the Association over the next five to ten years. The session considered: • the background of the SSEA (current Agreement; staffing; budget; mandate; legal status) • future legal and mandate requirements and directions • an analysis of the strengths,weaknesses, opportunities and challenges for the Association (S WOC analysis) • prioritization of issues leading to a series of sub-committee meetings to consider each item in detail for future action. Four priority areas were identified for action as described below. Page 370 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... PRIORITY#1 MANDATE OF SSEA A meeting was held on January 8,2008 at the Township of Severn Office to consider the mandate of SSEA. Present at this meeting were Terry Allison, David Parks and Keith Sherman. The current Agreement recognizes major SSEA activities to include: • Completion of the Severn Sound Remedial Action Plan • Habitat Assessment and Management Plans • Sustainability Plan for Severn Sound • Source Water Protection including groundwater and surface water • Rural programs to promote the implementation of Best Management Practices • Plan Review and Input • Public Consultation and Education • Monitoring, analysis and reporting In addition,other emerging commitments and mandates of the Association include the following. 1. The agreement currently applies to the Severn Sound Area of Concern boundary(Figure 1) with special projects being conducted outside of this boundary as need arises(e.g. Lake Couchiching survey,Tiny Beaches Study). 2. Recently,the Clean Water Act has recognized SSEA as a Source Protection Authority (under CWA Regulation 284/07) under the South Georgian Bay Lake Simcoe Source Water Protection Region. The protection of municipal drinking water supplies and other water resources in the area is an extension of our mandate.The area covered by this designation includes the immediate watershed area of Severn Sound and all of the Township of Tiny(see Figure 2 and Table 1). There are 35 municipal drinking water systems within the Severn Sound Source Protection Area(Appendix 1). 3. SSEA has entered into an Agreement with the OMOE to facilitate long-term groundwater monitoring including the establishment and maintenance of monitoring wells in the Severn Sound area. This Agreement is being renewed. 4. We have also been approached by DFO for a formal agreement that would allow SSEA to act as a screening agency to facilitate the review of marine construction applications. This would benefit the municipalities and is consistent with our existing mandate. 5. Increasingly, SSEA staff have been called on to comment on development proposals and provide peer review of support documents for the municipalities.This role relates to our capacity to bring together SSEA information on areas of federal, provincial and municipal interest with the extensive SSEA database. The consensus at this meeting was that the Severn Sound area, for the purposes of the revised agreement, must now include all of the Township of Tiny in order to bring the area into line with the Clean Water Act designation(see Table 1). The implications of this boundary change for future agreements is that the municipal funding formula would be revised to include all of the Township of Tiny. 2 Page 371 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Table 1 Breakdown of municipal areas within the current Severn Sound boundaries (AOC) and the Source Water Protection Authority boundary (SPA). SS AOC SS SPA Total Municipal Area Municipality (Km2) %AOC (Km2) %SPA (Km2) %total in AOC %total in SPA Georgian Bay 68.4 6.1°Yo 68.4 5.2% 535.5 13.0% 13.090 Midland 37.1 3.3% 37.1 2.8% 37.1 100.0% 100.0% Orillia 6.2 0.6% 6.2 0.5% 28.7 21.6% 21.6% Oro-Medonte 307.9 27.6% 307.9 23.2% 590.0 52.2% 52.2% Penetanguishene 26.0 2.3% 26.0 2.0% 26.0 100.0% 100.0% Severn 292.7 26.2% 292.7 22.1% 557.5 52.5% 52.5% Springwater 111.3 10.0% 111.3 8.4% 541.0 20.6% 20.6% Tay 140.2 12.6`Yo 140.2 10.6% 140.2 100.0% 100.0% Tiny 125.8 11.3% 336.1 25.3% 336.1 37.4% 100.0% 1115.7 1326.0 Note:Excludes Beckwith and Christian Islands 3 Page 372 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... PRIORITY#2 LEGAL STATUS OF SSEA A meeting was held on January 11,2008 at the office of the Mayor of the City of Orillia to consider options for the legal status of SSEA. Present at this meeting were Mayor Ron Stevens, David Parks and Keith Sherman. In order to be fully recognized as a Source Protection Authority the Ministry of the Environment requires that the SSEA constitute a legal entity rather than a partnership agreement as is currently the case.The other legal issue is that the SSEA must obtain insurance coverage, including"errors and omissions"that will provide complete protection of the SSEA and staff. This coverage will also ensure eligibility to additional funding from the province and other agencies. We have sought preliminary legal advice from Ted Symons of the Law firm of Hacker, Gignac and Rice prior to our December 12t' meeting. The following is an analysis of options. Option Pro Con 1.No change -Costs remain low -effectiveness of SSEA will decline due - flexible agreement for to lack of access to key funding municipalities -inability to function as an SPA—will likely be taken over by CA - inability to obtain insurance 2. Incorporate -creates the required legal entity -costs as a separate organization would as a private rise non-profit -lack of direct connection to the corporation municipalities -staff benefits would be in jeopardy 3. Create joint -maintains municipal continuity for - lack of precedent in North Simcoe Municipal relationship, staff benefits Services Board -ease of transition (M.A. Sec - provides incorporation allowing 96,97,201) insurance and access to funding opportunities - satisfies SPA requirements 4. Form a CA -satisfies SPA requirements - increased costs(2 to 5 times more) or amalgamate -adds other mandates not present in -permanent commitment of with a CA Severn Sound(eg. Flood control) municipalities - if amalgamated into an existing CA, focus on Severn Sound area is limited After consideration, the consensus was that the preferred option for SSEA was to form a Municipal Joint Services Board under the Municipal Act(Sec.201). 4 Page 373 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... PRIORITY#3 STAFFING & OFFICE NEEDS A meeting was held on March 5, 2008 at the Township of Severn Office to consider SSEA staffing and office needs. Present at this meeting were David Parks, Axel Frandsen and Keith Sherman. The current organization chart for the SSEA Office and staffing were reviewed. Current status: • Vacant positions at present include Water Scientist and sampling/GIS technician • Summer student funding programs have been approached. We had one supported summer contract position from federal government and another summer student position supported from Source Water Protection • All staff have completed Job Fact Sheets for initial review(summaries were reviewed) • Payroll budget for SSEA staff was reviewed. The discussion reached the following conclusions. • The linear structure of the current organization should be changed to incorporated"Team Leader"positions to spread out the supervisory duties • The need for an Office Manager/Executive Assistant was expressed as an immediate need. • As increasing role of SSEA for plan review/plan input to municipalities develops, a planning/GIS technician will be needed. • In order to plan for succession, a senior scientist should be hired to assume a managerial role. • Review of all current Job Fact Sheets and Job Descriptions will be undertaken. An immediate need is to compare the Sampling Technologist position to other equivalent positions for salary adjustment. In addition,the wetland/habitat biologist position should be reviewed and declared permanent status. • Consideration should be given to increasing staff support in those areas that are expected to increase in demand (e.g. plan input and review, source water protection). Salary and benefits for SSEA staff have been partly included within the SSEA operational budget with the majority of costs being tied to short-term,"Special Projects"that allow salaries to be covered within the time-frame of the project. This has meant that all SSEA employees are tied to short-term funding arrangements for part or all of their salaries and benefits. In order to put SSEA staff on a longer-term basis,the salary and benefits costs are gradually being included within the regular SSEA operations budget. In addition, SSEA will require additional staff complement to fulfill the current and future mandates. The benefits of making this transition include a more stable employment base for most SSEA employees which increases our abilities to deliver quality service to our municipalities. The current SSEA Office, located at 67 Fourth Street, is crowded and requires short and long-term consideration for increased space and office upgrade to accommodate SSEA operations under existing and future mandates. Key advantages of the current location are our access to the municipal internet and email system as well as our modest rental costs($9,500 per year). 5 Page 374 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... PRIORITY#4 FUNDING The SSEA budget(to 2007)has consisted of two revenue and expenditure streams: 1. SSEA operations budget includes revenue sources directly supporting the operation of the SSEA office and expenditures for administration, some labour and benefits for core activities;and 2. SSEA special projects budget includes revenues and expenditures for specific projects. Over the years this budget has amounted to approximately$600,000 per year plus in-kind contributions from various federal, provincial and other agencies. Funding proposals to a variety of federal and provincial agencies,municipalities and private foundations are generated by the SSEA Office staff each year to support these projects. A large proportion of staff salaries and benefits currently come from these project budgets. The budget has been structured to track"deliverables"and was expressly designed to avoid declaring salary and benefits of SSEA employees at Environment Canada's request. With the 2008 budget, salary and benefits costs are shown in quarterly statements as core activities(i.e. coordination, sampling,data management, communications)with"special projects"salary and benefits shown for projects receiving special funding to support SSEA projects. The current operations budget does not reflect the full cost of running the organization. It is estimated that the full cost of running the organization for 2008 will be approximately$500,000.00 including labour, services and materials. In order to put the Association on a more municipal basis with complete financial reporting,the full cost of employee salary and benefits and the administration of the office should be considered part of the operational budget as we move into the future agreement. Funding organizations are increasingly offering program funding that excludes salaries and benefits of regular employees.There is an expectation that salary and benefits are provided by the applicant organization. By internalizing salary and benefits where necessary, SSEA will be able to broaden the number of successful proposals to support the activities to fulfill our mandate. In order to address the staff needs, an increase in operating budget will be required over the next five years. In 2008 the SSEA payroll of$423,000 was represented by only 39% in the SSEA operating budget while 61%of the payroll was covered by Special Projects. Over the next five years, it is proposed to increase payroll within the SSEA operations budget to$370,500 or 70%of total SSEA salary and benefits budget. This is reflected in the estimated budget amounts shown in Table 2 and 3. The municipal funding formula for the SSEA has remained the same over the last 11 years of operation. We have updated the assessment and parcel information on which to base the percentage share to each municipality for the new Agreement. With the recognition of the SSEA as a Source Water Protection Authority under the Clean Water Act, the boundary of the area has changed to include all of the Township of Tiny and essentially the same watershed-based boundary for the other municipalities. With some amalgamation implementation and boundary adjustments,consideration of revising the formula must also include changing the funding share arrangement. A sub-committee which included Dave Parks,Terry Allison and Keith Sherman met on September 4,2008 at the Township of Severn Office to consider the funding formula and the proposed budget increases. The percentage cost share to each municipality was revised by using the latest available property and assessment information as shown in Table 2. The revised formula starts with a base amount of 5%of the total annual budget. The base amount times the number of municipalities is 6 Page 375 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... subtracted from the total municipal revenues for the year. The remainder is apportioned using the cost share percentage to each municipality.The attached Table 2 shows the comparison of the current and potential funding shares as applied to the revised(SPA) boundary. The 2008 municipal share was calculated using the current SSEA agreement formula.Table 3 shows the forecast of expenses and revenues over the next five years. At a special meeting of the SSEA on September 10,2008,the following motion was passed. Moved by Bob Jeffery,seconded by Axel Frandsen,to endorse the Severn Sound Strategic Plan with the addition of rationale for staffing needs and benefits to the municipalities over the next five years. CARRIED. Page 376 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... 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Schedule B Business Plan To the Letter of Agreement the Severn Sound Environmental Association Business Plan 2009 March, 2009 Severn Sound Business Plan/I Page 384 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... ACKNOWLEDGEMENTS This business plan serves as Appendix 2 to the Letter of Agreement for the Severn Sound Environmental Association(SSEA). The business plan was produced through the efforts of the SSEA Board and staff. Greg Sutcliffe Councilor, Township of Georgian Bay(SSEA Chair) Terry Allison Councilor,Township of Oro-Medonte (SSEA Vice-Chair) Bob Jeffery Councilor,Town of Midland Peggy Breckenridge Mayor,Township of Tiny Ron Stevens Mayor, City of Orillia Tony Hope Deputy Mayor,Township of Springwater Mike Mayotte Councilor,Town of Penetanguishene Axel Frandsen Councilor, Township of Tay Doug Beach Councilor, Township of Severn Dave Parks Township of Severn(former Chair) Keith Sherman Coordinator, SSEA Michele Locke SSEA Communications Thanks to other municipal Councillors, municipal staff and members of the community who contributed their suggestions to improve this Business Plan. Many thanks to Sue Gignac and Judy Robitaille of the Town of Midland, for their excellent work in maintaining the accounting system for the SSEA. Thanks also to the staff of the SSEA Office and Project staff for their dedication and professional approach to restoring and sustaining the Severn Sound ecosystem. Severn Sound Business Plan/2 Page 385 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Severn Sound Environmental Association Business Plan 2009 The community-based mission of the Severn Sound Environmental Association is to sustain environmental quality and to ensure continued protection through implementing a legacy of wise stewardship of Severn Sound and its tributaries. Introduction The Severn Sound Environmental Association (SSEA) is a Joint Service Board under the Municipal Act (Section 201). It was originally founded in 1997 as a partnership between federal, provincial and municipal partners to support the completion of the Severn Sound Remedial Action Plan. As the RAP was completed the community realized the necessity of strengthening the organization to provide a local, community-based environmental office in the Severn Sound area. On behalf of the partners,the SSEA office continues to: • forge cooperative initiatives to address environmental issues - planning, designing, arranging funding and implementing environmental projects • act as liaison between local stakeholders and government agencies • coordinate monitoring of environmental status to follow trends and detect new problems • provide a "neutral informed voice" that assists the community in focusing efforts and assists in planning and infrastructure decisions. • engage the Severn Sound community in remediation, monitoring, conservation and stewardship • provide educational and information services to the member municipalities, other agencies and residents promote a sustainable Severn Sound community The Severn Sound community is increasingly demanding that environmental decisions make a positive contribution to the health of their environment and their own well being. They want assurances that decisions are based on the best available knowledge and information. They also want to be kept informed about the health of their environment and know that someone is looking after monitoring the environment and providing an "informed voice"to decision makers. The SSEA provides cost effective environmental management that will sustain improvements achieved through the RAP process and continue the long-term goal of sustaining the quality and health of the Severn Sound ecosystem. Severn Sound Business Plan/3 Page 386 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Following a comprehensive process of technical review and public consultation, the Severn Sound Remedial Action Plan Stage 3 Report was completed and submitted to the governments and to the International Joint Commission in late 2002. On January 22, 2003, the Canadian Minister of the Environment and Minister of Foreign Affairs transmitted a letter to the International Joint Commission, formally announcing that Canada has removed Severn Sound from the list of Areas of Concern. In the comments on the document, both the governments and the IJC clearly expressed the importance of maintaining the quality of the Severn Sound area and to maintain and sustain the gains from remedial actions and to monitor to ensure that there was "no slipping back". The Severn Sound area is located in south-eastern Georgian Bay and includes the Towns of Penetanguishene and Midland, the Townships of Tiny, Tay, Oro-Medonte, Springwater, Severn and Georgian Bay, and the City of Orillia. The watershed covers an area of 1,300 km2. Under the Clean Water Act (Ont.Reg.284/07), the SSEA is designated a Source Protection Authority under the South Georgian Bay Lake Simcoe Source Protection Region. Responsibilities include providing technical input to the development of a Source Protection Plan for the Region and coordinating efforts to protect the water resources that provide municipal drinking water supplies in the area. More than twelve years of work through successful partnerships between the public, municipalities and governments to facilitate implementation of the Severn Sound Remedial Action Plan has resulted in the restoration of beneficial uses and the de-listing of Severn Sound as an Area of Concern. This legacy has left both a momentum for cooperation amongst the partners in the area and an excellent base of information on which to move forward on the new focus of sustainability. The SSEA has also completed a comprehensive Sustainability Plan for the area in cooperation with the municipalities, stakeholders and the Severn Sound community. SSEA Mandate Under the Agreement, the areas of activity of the SSEA include the following. • Completion of outstanding commitments from the Severn Sound Remedial Action Plan (coordinating phosphorus control measures, beach monitoring,water quality monitoring, habitat assessment and restoration) • Habitat and natural heritage assessment and the development of Management Plans • Coordinating the implementation of the Severn Sound Sustainability Plan • Undertaking technical studies of the water resources in the Severn Sound Source Water Protection area and acting as the Severn Sound Source Protection Authority within the South Georgian Bay Lake Simcoe Source Protection Region • Carry out rural programs in cooperation with the landowners to promote the implementation of environmental Best Management Practices in the area • Provide plan input and plan review services through the municipalities Severn Sound Business Plan/4 Page 387 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... • Engage the public in consultation and education of environmental and sustainability issues • Conduct monitoring, analysis and reporting on the status of the Severn Sound ecosystem SSEA will maintain an office in the area which includes staff, space, equipment and services required to carry out the responsibilities under the Agreement. Time frames The time frame of the activities under the Agreement extend until the need for the Agreement has ended with annual review, development and implementation of annual work plans. This business plan provides the basis of work for 2009 and beyond as projects demand. Costs The cost of SSEA Office operations is estimated to be $268,186 for 2009. These costs are summarized in a revenues and expenditures budget (Table 1). Budgets of revenues and expenditures would be developed for each year of the Agreement for approval of the SSEA in accordance with the Severn Sound Strategic Plan (Appendix 1 of this Agreement). Revenues from municipalities and other sources would be approved on an annual basis as part of each municipality's budget approval process. The proposed funding partnership to support the SSEA Office is shown in Table 1 for 2009. The municipal component is shown as a total and is divided between participating municipal partners according to the funding cost-share formula described in the Strategic Plan (Appendix 1). In brief the following steps are used in calculating the share for each municipality. l. Parcels and Assessment from the most recent available property fabric for each municipal area within Severn Sound were totalled and a cost share percent was determined for each municipality 2. A base amount, 45% of the total operating budget, is divided equally between each municipal partner(for 2009 this amount is$13,200 X 9 or$118,800). 3. The remainder of the municipal amount ($51,200 or 19% of the total budget for 2009) is shared by the municipal partners based on the cost share percent(see Table 2 of Strategic Plan) 4. These two amounts are added to give the cost share for each municipality (shown in Table 1 Revenues for 2009). The SSEA Office will develop implement and/or facilitate individual projects which specifically benefit one or more municipalities or other project partners and which would be funded by those municipalities or partners, through separate agreements arranged by the SSEA Office. A portion of the project funding (10%) would be used to support the operational costs of the SSEA. The target for the"Projects"revenues for 2009 is$25,000(shown as"Projects" in Table 1). Severn Sound Business Plan 15 Page 388 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Work carried out directly by the SSEA Office for partners and others includes for example, mapping using SSEA databases, larger plan review and plan input work or portions of special projects. Charges for work on these special projects would be included as direct revenues to support the operational costs of the SSEA Office. The target for the "Recoveries" is $35,000 in 2004 which reflects work performed by SSEA for all partners (shown as "Recoveries" in Table 2). The SSEA Office will also develop strategies to raise funds from other sources such as community groups, organizations or foundations in order to support the operation of the SSEA in the area. The SSEA will charge the costs of producing publications where appropriate(for eg. to consultants). The SSEA can accept donations and provide receipts for tax purposes through the Treasurer Municipality. These revenues will be recorded as "Community and Private" with a target for 2009 of$4,000(shown as"Community/Private in Table 1). Revenues from the on-going agreements with the Lake Simcoe Region Conservation Authority for administrative support costs for the Source Water Protection activities is estimated at$30,000 for 2009(Table 1). SSEA Office expenditures and revenues and projects funding would be presented and reviewed by the SSEA four times each year as a financial report. The Board will conduct an annual audit of the SSEA in accordance with municipal practices through the Treasurer municipality. SSEA Activities in 2009 Table 2 shows activities that will be carried out during 2009, under the major areas of activity described above. The SSEA will continue respond to project requests and develop funding proposals that will support these activities through the year and, in some cases will involve multi-year projects. The list of activities will be updated accordingly, as opportunities and changes in priorities arise. Severn Sound Business Plan/6 Page 389 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Table 1 Severn Sound Environmental Association Revenues Budget(1) as of January 22,2009 2009 2010 2011 2012 2013 Approved Projected Projected Projected Projected Budget Budget Budget Budget Budget Georgian Bay $15,929 $19,170 $23,136 $27,102 $29,481 Midland $21,090 $26,597 $33,334 $40,072 $44,115 Orillia $15,627 $18,735 $22,539 $26,342 $28,625 Oro-Medonte $19,144 $23,797 $29,490 $35,182 $38,598 Penetanguishene $17,516 $21,454 $26,272 $31,091 $33,981 Severn $17,322 $21,174 $25,888 $30,602 $33,430 Springwater $16,093 $19,406 $23,460 $27,513 $29,946 Tay $19,364 $24,114 $29,925 $35,736 $39,222 Tiny $27,915 $36,417 $46,821 $57,224 $63,467 Municipal sub-total(2) $170,000 $210,864 $260,864 $310,864 $340,864 Community/Private $4,000 $4,000 $4,000 $4,000 $4,000 Projects(3) $25,000 $25,000 $25,000 $25,000 $25,000 Recoveries(4) $35,000 $35,000 $35,000 $35,000 $35,000 Source Water Protection(5) $30,000 $30,000 $30,000 $30,000 $30,000 Prior Year Surplus/(deficit)(6) $4,186 $0 $0 $0 $0 TOTAL REVENUES $268,186 $304,864 $354,864 $404,864 $434,864 Special Projects(7) $237,000 $230,712 $197,891 $165,640 $153,981 (1) Revenues related directly to the Environmental Association which do not include project funds(cash and in-kind)from partners. (2) Municipal share is based on 2001 assessment. (3) Projects administered by the Association(10%). (4)Work done by the SSEA Office for the Partners and/or others. (5)Administration from Source Water Protection (from LSRCA) (6) Prior year Surplus/(deficit)amount (7) Special Projects Salary&Benefits to SSEA Page 390 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Table 1 cont;d. Severn Sound Environmental Association Expenditure Budget(1) as of January 22,2009 2009 2010 2011 2012 2013 Approved Projected Projected Projected Projected Deliverable Budget Budget Budget Budget Budget Administration Treasurer expense $15,000 Meeting expense $1,000 Travel expense $2.500 Conference expense $2,500 Office Supplies&equipment $4,500 Printing&Copying $1,000 Postage and Shipping $1.000 Phones $3,000 Space rental $9,500 SSEA Vehicle $2.000 Sampling contracts(sampling boat&analyse $8,000 Health and Safety $1.000 Administration Sub total: $51.000 $55.576 $58,355 $61.272 $64,336 Salaries&Benefits Undistributed Salaries&Benefits $38.000 Overall Coordination $60.000 Office administration $15,000 Secretariate to Assoc. $14,000 Database Maintenance $30.000 Natural Heritage&plan review $9,000 Monitoring&Surveillance $20,000 Rural Programs $8.000 Sustainability Plan support Communications $19,000 Salaries&benefits Sub total: $213,000 $249,288 $296,509 $343,592 $370,528 Special Projects Salaries&benefits: $237,000 $230.712 $197,891 $165.640 $153,981 Total Salaries&benefits: $450,000 $480,000 $494.400 $509,232 $524,509 Less recovered from Projects: -1237,000 -1230,712 4197,891 -$165,640 -$153,981 Net Salaries&benefits: $213.000 $249,268 $296,509 $343,592 $370.528 Capital Capital revenue Supplies,Equipment&Purchases $4,186 $5,000 $5,000 $5,000 $5,000 Sub total: $4,186 $5,000 $5,000 $5,000 $5 000 Total(not Incl.special projects): $268,186 $309,864 $359,864 $409,864 $439,864 Page 391 of 432 16.a) Correspondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... Table 2 Severn Sound Environmental Association Activities Planned for 2009(as of February 13,2009) Administration complete job specs and revise organization of SSEA apply for internships-sustain,SAR,GIS,Wsci Remedial Action/Stewardship Review total phosphorus Caps with each operating munic&MOE Complete Penetanguishene ESR Complete Victoria Harbou EA Support documents Review Biosolids quality and options for handling Encourage stormwater BMP Implementation Review brownfield cleanup status Promote rural BMP Implementation including control of pollution sources and restoration of habitat Distribute low cost native trees&shrubs to private landowners Planning Support Habitat Assessments wetland evaluations(e.g.North R Swamp,Township of Severn) Fish habitat inventories and habitat management plans(Tay,Penetanguishene,Georgian Bay Islands NP,Tiny) Natural heritage/Woodland assessments(Penetanguishene,Midland,Tay,Severn Sound watersheds) Plan Input&Review OP comments(e.g.Simcoe County,local municipal OPs,OPAs) development proposals through the municipalities marine construction proposals Strategies&Management Plans -Little Lake(Midland)Management Plan Sustainability Plan Implementation and reporting starting in 2009 Coordinate/facilitate specific projects(e.g.Eco Driver Project) Source Water Protection Participate in the partnership to produce the Source Water Protection Plan for our watershed Region provide support to reporting and communication of drinking water source protection issues make presentations,conduct workshops,produce materials to communicate SWP issues Technical studies -coordinate and support studies in the Severn Sound Source Protection Authority(Intake protection zone modelling and mapping,WHPA updates and water budget modelling -watershed characterization(base flow,culverts,drainage mapping,producing GIS layers and mapping products to support a better understanding of water resources of our watershed) -coordinate risk assessment studies and support the mapping and estimation of threats,pathways and risks to municipal water supplies in our watershed Public Involvement,Education&Consultation Deliver the Well Aware Program in the area Coordinate the Elmvale Childrens Water Festival in partnership with the Elmvale Water Festival Organizers Work with area schools to provide specific support for ecology units using Severn Sound examples Facilitate a network of shoreline observers in Severn Sound to promote citizen involvement in monitoring activities Monitoring,Analysis and Reporting Conduct monitoring programs for open water quality,stream water quality,groundwater quality,water quantity, water levels,and benthos of the Severn Sound watershed Prepare summaries of open water and stream quality status based on monitoring results(Penetanguishene Bay, Sturgeon Bay,Open Severn Sound) Complete the Lake Couchiching Water Quality Survey assessment for 2008/09 Complete the monitoring of Little Lake with the Town of Midland support Complete an assessment of the water quality status of Honey Harbour area for the Township of Georgian Bay and the District of Muskoka Collaborate with the Simcoe-Muskoka District Health Unit on monitoring and reporting on beach quality Conduct surveillance monitoring for exotic invasive species and species at risk Page 392 of 432 6,a) Correspondence dated May 29, 2024 from a Fay, CAD, ownsh... 0 0 s s N N 0)z _0 -2 0 O O ~ Q O_ 0 O O W U u > C C Q m m z 3 � VI V1 W C Y C Y O ^ 0 u 0 u 0 Q U T u mt m m C m C 0- O O_ O _ Y -0 i+ L � L L L 6 F m F m v v F u E > z Q O C7 0 v W — _ m _ f6 N m O Q u N 3 Y CL C Q O O = " o o _ to u c o 0. 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O t C N i o i c m t a n.� N m en p o v N on m C o m u c oN a ` u '^ c tin w -0 � a Y N 5 Q � N in O � H E F3 U .L Z N . m yj O Y U O E — O ,aNm ww ;mQ mCp to .m OmN *ai x ^ v NON p O2- C w > +O O p Cv mti•' N O C w 3 O_ p o m c v > o + a Q v cLi 0 = 0 C to N p O' O L m N _ 3 7 x N 2 E ° N lA w E O V Q Y U J m O -0 (V m Y O N O V Q N O C '^ T O' C '^ >T N t '^ T t -O m — L m — e n N a O m v c m c V C LE V 3 V 3 O m :� p L a c o u c u H H m E i 3 nn v 3 oA v v on v c v o Y O v 9- i C ++ O v � i Y O a i O N Q N m No L Q aa) m m L Q + m Na L H W L C O V Y W L C O U W m C O U C N N W N Y O m •�^ N to Y O m '�^ to Y O m ''^ N -O O N C V Y u L E N y Y n1 Y N Y n1 Y E m .� Y ba LDL Y O nJ L n1 .� Y L aJ Q O C 'O p u p C '6 p U p u v W C O N •N .� -O C N •N C N N •N � N H HnJ p O v O2 d N p 7 v N O '— 7 v o O m > N co N O N 3 0 [� C 7 0 LU w 0 W W Z LA g W J Y N cu N E a) to N O x O LL un Q m M C O s E m y tts O O 'yam i _ 7 CLN i� m m m u u v m v C � C io O' C bA nN`1 Q 'N O_ O O v v N O c o E o N m N m a` a ?L N cm u m. C m al C m V i--+ a) N to v LA E di 76_ a V E Qs p_ ybb 3 y E . O a ' p K U E W L - N CL u > E N m .a v > y o w 17 (U a p o LA c v m v m u E Y vN c n N C L w C M N is CL N C U > O a N u u 0 omo m v 3 to a Y a Q o E Q °' CL v o u c w C u + m > d a (A Li F Z vl o Page 397 of 432 16.a) Correspondence dated May 29, 2024 from And O, Tay Townsh... > N O W > E N c o_ o c o 6 x c 0 3 ° y .^ 3 � 0 3 c Q C O T v aJ v E m c 6 � v m c c 0 0 t rn E p Q Y E u Y 0 p O aJ L O _N C N C O VY Q DO w O ++ L '� f6 U > J -O CU Y T v� L Q N Ln O 0 0 3 co m W > C VI U N C O C O > (a ,�., m aJ N a) O 0 L O _ C m aJ C � Y v fE6 -0 m -9 Q/ N Z a) iai m+ C ,0 N a) p 3 — o .p �' r w o c o w ai = O c- c: Q w O cc O N t 0 3 m p aj i G (Y N U O_ N r6 aj E >- 6O a1 al N C L N - Y V o_ t to Y O j C O Y O N Lp u O w C Q a1 I C +m+ C — +LL-+ O N w v 0 _ i1 C f6U r6 -6 N aT+ ._ C a1 2 O O p O a) Q C 0 r6 U N v t 0 3 n• a N y on a _ 6 on 3 > p 'E o a v bn +-� Y E U 7 +L+ C C `� t6 O aJ — N f6 CO +N+ h0 L -0 Q In N m hA C N aJ O Cv 0 N w Y r� (6 c O c .� Y J m -O U E .� lu OL 'D .C" U Y N L � 0 O C c6 'O Q d >- U > - O 'V E O p O C O- C U O N Z E W S O C E — r6 f6 O C aO+ 3 > = C O Ql 3 al h m N m s c U U v E c E a 6 i wx -o �6 Qca v t E t .4 o a Y 0 m v m a s vv ° � o v o V) ,N o c a ° Q ,U N Q V J (Y6 C ry C i L.i N VI 'i c 3 6J i x >' f6 N N 7 a m J pry o a N o n a aYL' v v a Q ^ 0 E v v c > 'c Q y w a� -o ry E c�6 > a� Q N m o_ o_ w 'N E — ri o w v n l7 rc6 Q ory v .E y ° J) ° .� V) V Q rc6 0 3 u° -6 in n E n ° 4 v E r6 c o a E _^ Y Y -0N L >• N Q O _0 — c E 5 c o v f6 _0 c — L 3 c u 0 7 Y r6 Vv C W > r, >, w Z 'n -C r u c c W N aJ 'O 2 •L N g t 3 L lu L Y tin g 3 v � ° o �O 0 oa r—ra -0 76 .2 ai 5 LL C v .0 w a) N O N W c 6) v Q p N > C -O f6 >• N aJ 0) 2 K CU LZ E w 3 N 0 W L O r6 w O O_ W m 3 Z00 a C O W — O N g > m on o r c LA CL v C7 Q N N W 6 6 J L 6q N '0 v 7 a1 r0 O U > o E v O i L C N 3 s N v v O O Vf N bA m aJ ai N r� VI > C N_ L CC m Y � N N N Y •D C > O E O m bA u O �' O O 0.S' N in >• ? N 4 U a�6 Y E � O Y 'o r6 v — U c v > m rn rub O c c 'O Y " 0 r6 O al l6 O 60 U N r6 C U Q C r6 c C c E N o N y " v ° r6 a Y O_ CO •C N a) � v 7 E H N E O N fV > L m N OC -6 -O N Q 0 v t c m c c c c c > > y Y °' O 0 bA.0 " N N 'a C •` -p f6 r6 r6 rN6 N c m r6 n a — c n n F6 t E N X al 6 N Y E •� c c v c c 6a E aj of t 'u N _a � _ c6 ._ v L c E a, 0 0 m U v v E E c c c m aeA v 6 0 o m i6 c + s E C C l]0 C �^ C -O '� O O rro yid m C CC m _C C .O r6 m U i:+ C Y N aJ U r6 ' O 2 a1 u a o .- 0 0 E C E m s -a v > a w U U a OC O O p Q N to a1 on t, C- N O X h00 i i m 0 - N W C � i1 C N L > Q W C 7 1N U N a) O > E U r6 s �C a1 -o rz al O_ O_ > C N N — � Q O O O c N O u a� O. O r6 N t0 m U U h00 L O 7 0 itl u n E w rn U Q t a n � LL V m H N U a c . W N N 1V.1 • • • (A ac C7 Q Page 398 of 432 2024 from Andrea Ta w aCorrespondence dated Townsh... W j p >, - - ELU L N c 0 c u H N Ln Q 0 p O N O '� O-'vI J — a) a O Q 3 o E 3 u u ° v c aj y Y 'U O ° c O E ° v -u -6 H . W . i c vi p Q c " O r+ � � c bn O U ° O v m m on aj io + '+� > v N E c to Q op c u O +m c 0 ate+ u w n io '� m O '= a m aL.+ Y O -O Z °u o a` y vU i c L]0 m � C� C C C 0 ai c > m m c c sL+ ±:+ L Y O � O Ql .0 a N O m U C N O C O m v N 7 c U L ' u G ° ` 2 t O_ E vi 6 2 a'— O > of m N u ?� u c > a N F a m IA N N W — N w `^ v c U N c N N — c� N O w e OCD co bA a Y Y m O V 1 ° Y m — Ln 'y -O oA +-' V '3 O N N D N o ° o v m N ° o nco '3 oQj ry o LJJ c y Y g ° i E E a t •- bn av m E m ," ° o N `a (� 3 N V m N 2 ° N � ° v ° Y a � m m ° '- E L m � n O �0 aJ — ,� > .— Y 6 m v� E on O a-p a) > m O vi •c ° N c *' v tco vmi c O v c E c p 'n u O O � i >, a 0 — (6 tl.o m E — on'O > >T-6 o v 3 N H E = 'u N o v = � a Q 3 ° L .^ o V A J Z w -0 a m E v > > v w 'u v 7 3 >' a y > N n C ° 0 o 6- O_ '� -° m N E -6 a w y m E o v � c a E ° y N ° `� L m 3 t o f N v m p Z 2 N O o '+� a o `^ m N Y _O m ~ -° Ou , N O c.i +� OO v L w -6 ° }'C:LtUV]/] -° a1 iL m Y N y U .2 7 1, O v c a u o ono aj O Q ° Q c u m in ° 3 LL vN .y m c>o y0 v m m vOi vi N W v m a c N Q 'O ip v p v u U ° v L •� 3 v ° N a c � � o f ° N m N o F r o N o t m ° ° v ° -° v > m ' n v v v O N N 0 w H u ° E m E a .'-^ o Ln m D L y 3 0 Q G w G W W z X G LU W J T m O v Q a m aJ u N V a E V m V Ln C w V W m O N Y > a E m a N uLU K Z a m in n 0 3 -EIA Z C c W U m ° a w O LL � LelW Q EtN -6 �- m u z \ O i > V c y b0 O Q IA LLJ Q Oc a 16 7F aJ c 6 00 o E ¢ o o E l i H W ° 0 0 • • • • Q a w Page 399 of 432 m Andrea Fay, CAO, Tay Townsh... ww v V Ln a v = o v o v co O .`° c ° > no E L v o ZT L v u c ° c u a1 L +' ++ = V N N v L L Y a7 C O Y y_ O v OV L Q Z 0 0 v O c � W >• O hC0 ro CL n3 f0 cc0i Z D u a v v 3 !° °_t 3 0 Q � 3 o E 3 u ° ° v° .� V n E v�i Q -a as Y Y w ca c c ai on 'O C O Cc: 3 a1 CO L cc L U 7 0 -O L N YO a) a3 'a 0 L O V 'q v T E N u a1 Yn �^ C Q C w Y V O > (0 V f6 7 U L .0 . a1 m n3 O ro c C 0 N O y 3 i .� d tL n3 aJ 'u >' O O N ° C 7 Q v a Q 7 V C _0L ca H c -u C O C L 0 N 'i E E v C CU ro c pp E 'u F a v a v -0 ° 3 ai E a c 6 w Z L O o ° a a v c cca Y Lon v L c 0 c v . w � a v a3 o Y ° °; N >, m o o v v E Y u c ° v o 00 ° . u v O ^ M Q ar c 'E u ^ c oa n v v ca w v aE u o f �_ E u a m c .� u o ua W Q `) c w aJ .0 U •0 C O _ .0 0 LA v l7 E v� 3 a M o v v 3 E 0 > •� o v ° � � a aCJ � E 0 0 = u � ° y v v U N T L N� � C n3 C) OD Q N ns 0 O v 0 UD aa) S v c s m O o a � +U 3 - v a- u c m ._ v a Q' v v O N a+ m a1 C 3 C y E •U v c 0 v�i >? 0 =� Q Q v n co 7 U C Z w 'a a v m o c w 6 o aci �, o o v inm. m E O E CO T v E = !E �- ns C -0G .V 3 -a O v t Q EO C t N - 0 > W-O -6 .O v al ~ C u O c ° 00 {.7 i6 O C n3 aJ > > O N LL v +..+ -a -C: a a u k -a -a U 0 v Q v vai >o `� E al 0 ✓c O a (A H OU 7 (t °U v�i {/T Q CL t6 N 0 W W W Z X 0 LU Q C7 W J X Y � c O V u E >Y E — J U V CL v C W Q = n3 a O E a } v u Yu 7 O LU O w > 46 Q O a a O 9 a) ° d co u LU ° u > o— m 3 O z C o `o o in o 0 U L=L N aJ N Gl 5 N C W Q Q co 0 1 w E .; Gl ar — 0 3 ar v (J = K O co U DO.O N O W "O co >m co LU H C C_ —u�, C Y a1 C p N W m ++ c aJ C C J '-^ o E v 0 Z 0 .T v cm: c D L 0 � Q `o ca£ioc ._ ,� H w Q u oa ES 0 - • • _ C • 3 In a G m 51 Page 400 of 432 a) Correspondence datedd lvlay 2024 from Andrea Fay, CAO, Townsh... C O = OV -O OA 'O O V O v N _ cr C ° 3 O ° T v C Y > Y = T = Y v � W t N O_V7 O_ s0+ i -O 0 ` V t6 Y �' = O O — �n '3 v O v Q n fl s o Z > ° i a = _ ° ° = N ° o = a, — a O v ° = m 3 o c .0 = Y o t v im = m o a a o " o Q m ^ n � 3 = a`, : u m E o a~ v o m a o v v N v Q ON u Yv v c: H !EQ -0W +� -03 a, oV -0 m oV .� N > V bo Y 0 i E N s C(NO O 2 oan v ° c 3 > ° o +� v m a on ca c v o �p ca C i, �C13 .., s v O _ ns o m o v i O o .. m a a Y — o u 3 Oj !E C aJ � _a ca O' _ a 'E L O O °6 Q° aa+ o C.> O Ln t oY= o N _ E O-LL X L C -C U_ O V V Q, a, aJ 7 F .'_^ O 'O !_' N E N N a+ 2 w 'O io O O C v Z ca t N t E = v w 3 3 .� m ��- y c E c = 'L v no o m "U 3 u = v c > = v y n3 u ° a c E a, o .OD v^ a0) w o o Y O n ° Y o 'y o o v m ° a, N v ° c i Z O N C (a .N •(a fd = (") iY N 'U ° C7 = V N a, N Y O 4 ° E ,Y° fl > > °c° .0 E O c N `m v .o °Y Y — v a°i = u U > •u O -O +� Oaj Q ,c c (7 E c N c a = un'c Y � ° O � _ r6 > � a ° ¢ > L � o W 7 = - 7 C O QL, C O 7 O L O_ a.+ M L, O c O < > Q v�i O C7 ° a U cam, Q a V) Q a° C7 a °u a N > Z m Y O O dJ Oto a O N 811 Y 7 u N '� '� -° a7 Y 7 Q, fl_ n1 0 YO Q, O_ a, O aJ V N 'V N Q, L i0 in a5 a, O m N to O vi Q, t � : Q OV 7 O LE v Y s � Q � 3 v w V)i v c E ° �.' -O -O aJ a, a, 70 i Q C a, N N �'' O Q, cc) 0 0 O +C- •u E � 'c, QJ — O t N E -O N aF c:_ - ° a N \ Y t ° v m O a, Z — a7 QJ w C N (0 N . O — N -O W -O QJ QJ O_ N Q7 ,p O W .0 N Q, _ (6 O a7 aJ N E O N a O- ,c, _6 0 0 0 p v cc v o, u a) 'L o� v o v a m rn bn '_ _ Q, C i (Co =O O_ O a, N U N a v L v a E v v y v a~ 3 o w a y Nu0i V? Q sue+ H O a- a sue+ H '—t n3 n3 0 OL W W Z X In LU Q LU W � X OD C C a7 Q O V v O .O U O Q, Y Q C c t E t .O °- a in aa=Q ° v o>u ° '� '3 a w Q, a t a v a s O N - a ° V w o E E v y o 3 > V - oa V o o — c E vN v m , 7 v ns CO = Q V E G, C 7 n7 Q, u O O O Y C ° 3 a)H N C E C Q, ate+ W O Q s Q, N C N Z al m LO U N � C Z m 3 fD N N > f6 O CL c: E on 3 o s _ v o t W c O = N in = h ° N m '.' 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O .° v -0 U cn — v — t - � N _v Q f 6 Q a 3 c.i `6 � `� v ac `—a a `° 3 v U W L � °- N O_ v V aO' , E — L ° _0 LA O O L)U f6 w N u (6 C = v p v O C = N Q d Z 4 — v C (a U U L 4 m U 0 C vi N N N av+ -0 O v + U E: O v V ca N v ? _ 'Q v 00 ra C a a v a-0W N a0 N a a O V ~ O N a ++ _ C v W C C 00 N U o = avi E ° 3 V) O 3 3 L �n v m v `Iu E v Q v N u p .v N a .2 E 3 c as N o > ) u a u 0 o Q ° N ^ � u ° c ' v .� F a v o E o > v Y v Z v c� is �, > p � N t a w a a io CW ra to W Q ai ° w ° N 3 v — ca cv = G •� N bn Q Q o 0 a U E U �/1 N O ,2 E v * +L Q v L v 'Q .s'Q 'uN Q a) o u v v N v° IA a z 3 a C m ° v M 3 TE � .5 a H °u v e W W W Z LU H Q W J � v N Q! Y S J Q N Q 00 W N v v V a V N Q w is p =O v \ V —u Odo m v 7 > 0 > v y E yam,, = C O x _ u ° 0 W u a �v cc Z 3 ° — E u u L H + a= -° O Z Z N E 7 00 v v Wa ° > ° � � aL v to -0 -0 v +; W m C y� 3 v C O .> N C C E C v J (a Q O d a, tCa 0 m p 0 � = 3 N a 3 Op u Q ±Es E3 � Ln Q L C C 3 O Q a ii J W Page 402 of 432 orrespondence dated May 29, 2024 from Andrea Fay, CAO, Tay Townsh... o .� v � Q) o V N E W v O Ou o C Q Z Ln Q) N Z _O '� v -0 E o F O_ O L -O C W J v Q 7 2 U) 3 W v 0 > Q ni E 3 a� E c0i E C a, v +T+ L N Y Q 0 U V •C 6 L (0 O C v w Y O O Y ca.E aj E L v U C U Y O U) C C N F Q U O — W 'C t6 -6 YO 4! LC E C u C p -0 aj 0 U) r6 CIO Q -0 L V V N C 0 ru C — C C N C {A C .� •j W IA W > O_ O T V) Ln Qj v > t U — 7 bD Y v O 7 V U C p •— UJ C > C6 N N V N N 0 0 pO N Lif to O vi U 0 v L Q u i O V cli E LQj 6 Q N In U U) Lu U) 7 F ,� -O Q V) O WC an f6 U) Y w E 4 L m o 'Y > Qj O 0 E n� E v ti {7 2 C 6 LL v N •Y VI N F L O N C N H u O u 0 O of Q a a i w 3 W O >, L W � of z n c U) v 3 0 o L a, Qv a t J U) _ n � Oug � '6 C 0oa f 3 V O U ' V C U) W C (6 Y C O U) > Y 0 J io $ L2 > Q N i v W F 7 +L L Y N IA > Y O > bA 4 E w C OJ O > N w 6 u U U w LU LU Z E 0 > O a) W W H O u Q > C -0 1n Z Y O Y o O cu +`6 C v LL E o v m J >. N E m0 W Q L m v v z m a t .0 > w : 0 0 3 w ~ 0 O N In W v U) C J OC C_ > O O Q z 0 Q ° 0 `n U O a W M C v M v Z5 W t v Es E u Ln Q a C7 -C a) o Y � Page 403 of 432 18.a) 2024-063:A By-law to authorize the Sale of Surplus Land described... The Corporation of the Township of Oro-Medonte By-Law No. 2024-063 A By-law to authorize the Sale of Surplus Land described as, PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO-MEDONTE(PIN 58538-0054(LT)) (1904 Old Barrie Road East)(Decommissioned Fire Hall)(Rugby) Whereas Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; And Whereas Council enacted By-Law No. 2021-126 on the 241h day of November, 2021, Being a By-law to Establish a Policy with respect to the Sale and Other Disposition of Land; And Whereas Council has determined that the said lands are not required for municipal purposes, and has by Resolution No. C231108-10 directed staff to proceed with the sale of land and by this by-law do now declare the lands described as PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO-MEDONTE (PIN 58538-0054(LT)) (1904 Old Barrie Road East) (Decommissioned Fire Hall)(Rugby)described in Schedule "A"attached hereto, to be surplus to the needs of the municipality; And Whereas pursuant to By-law 2021-126, the Clerk of the Township of Oro-Medonte did cause a Notice of the proposed by-law to sell lands described as PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO-MEDONTE (PIN 58538-0054(LT))(1904 Old Barrie Road East) (Decommissioned Fire Hall)(Rugby)to be published on the Township website a copy of which is attached as Schedule"B"and forms part of this by-law; And Whereas the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte for consideration at its meeting on the 26th day of June, 2024, and at that time Council received no notice of objection to the proposed sale of land; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Authorization of Sale and Sale Price Consideration—In accordance with By-law 2021- 126, Council in its sole discretion may utilize any method it authorizes to effect the sale of land. Council does hereby authorize the sale of lands described as PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO-MEDONTE (PIN 58538-0054(LT))(1904 Old Barrie Road East) (Decommissioned Fire Hall)(Rugby)to ATS Holdings. 2. Sale Price and Consideration— In accordance with By-law 2012-126, Council shall have the absolute discretion to determine the sale price of land. Council hereby sets the sale price for land described as PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO- MEDONTE (PIN 58538-0054(LT))(1904 Old Barrie Road East)(Decommissioned Fire Hall)(Rugby)at$570,000.00. 3. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. By-Law Read a First, Second and Third time, and Passed this 261h day of June,2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon t � Page 404 of 432 18.a) 2024-063:A By-law to authorize the Sale of Surplus Land described... Schedule "A" to By-law No. 2024-063 for The Corporation of the Township of Oro-Medonte Lands described as PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO-MEDONTE (PIN 58538-0054(LT))(1904 Old Barrie Road East) (Decommissioned Fire Hall)(Rugby) zl Page 405 of 432 18.a) 2024-063:A By-law to authorize the Sale of Surplus Land described... Schedule "B" to By-law No.2024-063 for The Corporation of the Township of Oro-Medonte Notice of Proposed TotunshipoJ Sale of Land By-Law Proud Heritage,Exciting Future Take Notice that the Township of Oro-Medonte proposes to pass a By-law to authorize the Sale of Surplus Land, in the Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule "A"below: And Further Take Notice that the proposed By-Law will come before the Council of the Township of Oro-Medonte at its regular meeting to be held on the 26th of June, 2024 at 3:00 p.m. Any person who claims their land will be prejudicially affected by the proposed sales may comment on the proposed sales by submitting a Public Participation Request Form through this link on the Township of Oro-Medonte website or provide the undersigned with written comments no later than 12:00 noon on Monday, June 241h, 2024. Yvonne Aubichon, Clerk, Township of Oro-Medonte 148 Line 7 South, Oro-Medonte, ON LOL 2EO Fax: (705)487-0133 Dated at the Township of Oro-Medonte this 141h Day of June, 2024. Schedule "A" Lands described as PT E1/2 LT 10 CON 12 ORO AS IN RO421223; ORO-MEDONTE (PIN 58538-0054(LT))(1904 Old Barrie Road East) (Decommissioned Fire Hall)(Rugby) /-, e s Z N � 58538-OD46 _ C 58538-0055 - 58538401d Barrie Rd.E. i 58539-ODDS r 58539-0M Fi ao 58539-0136 j/�/j o -_J 3r Page 406 of 432 18.b) 2024-067:A By-law to Authorize the Execution of an Agreement Betw... The Corporation of the Township of Oro-Medonte By-Law No. 2024-067 A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Association of Municipalities of Ontario and to Repeal By-Law Nos. 2005-120,2010-052 and 2014-067 Whereas the Government of Canada, the Government of Ontario, AMO, and the City of Toronto are signatories to the Administrative Agreement on the Canada Community- Building Fund effective April 1, 2024 (the"Administrative Agreement'), which governs the transfer and use of the Canada Community-Building Fund ("CCBF") in Ontario; And Whereas the Government of Canada, the Government of Ontario,AMO, and the City of Toronto Agreement outlines a framework for the transfer of funds to Ontario municipalities, represented by AMO and Toronto with stable reliable and predictable funding for environmentally sustainable infrastructure purposes; And Whereas AMO is responsible for the administration of CCBF funding made available to all Municipalities in Ontario—except the City of Toronto—under the Administrative Agreement, and will therefore undertake(and require the Recipient to undertake)certain activities as set out in this Agreement; And Whereas The Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 11, authorizes a municipality to pass by-laws with respect to the health, safety and well- being of persons; And Whereas the Council of The Corporation of the Township of Oro-Medonte passed By-Law No. 2005-120 on November 16, 2005, amending By-Law No. 2010-052 on March 10, 2010 and By-Law No. 2014-067 on May 7, 2014 applicable to agreements with the Township of Oro-Medonte and The Association of Municipalities of Ontario. And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it necessary and desirable to pass a By-law to authorize the Mayor and Clerk to execute an agreement with The Association of Municipalities of Ontario effective as of April 1, 2024 up to and including March 31, 2034; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to sign the agreement between The Corporation of the Township of Oro-Medonte and The Association of Municipalities of Ontario, said agreement attached hereto as Schedule "A"and forming part of this by-law. 2. That this By-law shall come into force and shall take effect on April 1, 2024. 3. That By-law Nos. 2005-120, 2010-052 and 2014-067 are hereby repealed in their entirety. By-Law Read a First, Second and Third time, and Passed this 26"day of June, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 407 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... MUNICIPAL FUNDING AGREEMENT ON THE CANADA COMMUNITY-BUILDING FUND BETWEEN: THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO (referred to herein as "AMO") AND: THE TOWNSHIP OF ORO-MEDONTE (a municipal corporation pursuant to the Municipal Act, 2001, referred to herein as the "Recipient") WHEREAS the Government of Canada, the Government of Ontario,AMO, and the City of Toronto are signatories to the Administrative Agreement on the Canada Community-Building Fund effective April 1, 2024 (the "Administrative Agreement'), which governs the transfer and use of the Canada Community-Building Fund ("CCBF") in Ontario; AND WHEREAS AMO is responsible for the administration of CCBF funding made available to all Municipalities in Ontario — except the City of Toronto — under the Administrative Agreement, and will therefore undertake (and require the Recipient to undertake) certain activities as set out in this Agreement; AND WHEREAS the Recipient wishes to enter into this Agreement to access CCBF funding; NOW THEREFORE the Parties agree as follows: Page 408 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 1. DEFINITIONS AND INTERPRETATIONS 1.1 Definitions. For the purposes of this Agreement, the following terms shall have the meanings ascribed to them below: "Annual Report" means the duly completed report to be prepared and delivered to AMO as described in Section 6.1. "Asset Management" is a principle/practice that includes planning processes, approaches, plans, or related documents that support an integrated lifecycle approach to the effective stewardship of infrastructure assets to maximize benefits and effectively manage risk. "Canada" means the Government of Canada, as represented by the Minister of Housing, Infrastructure and Communities. "Canada Community-Building Fund" or "CCBF" means the program established under section 161 of the Keeping Canada's Economy and Jobs Growing Act, S.C. 2011, c. 24 as amended by section 233 of the Economic Action Plan 2013 Act, No. 1, S.C. 2013, c. 33, as the Gas Tax Fund and renamed the Canada Community-Building Fund in section 199 of Budget Implementation Act, 2021, No. 1. "Contract" means an agreement between the Recipient and a Third Party whereby the latter agrees to supply a product or service to an Eligible Project in return for financial consideration. "Eligible Expenditure" means an expenditure described as eligible in Schedule B or deemed eligible by Canada in accordance with Section 4.2. "Eligible Investment Category" means an investment category listed in Schedule A or deemed eligible by Canada in accordance with Section 3.2. "Eligible Project" means a project that fits within an Eligible Investment Category. "Event of Default" has the meaning given to it in Section 13.1 of this Agreement. "Funds" mean the funds made available to the Recipient through the CCBF or any other source of funding as determined by Canada. Funds are made available pursuant to this Agreement and includes any interest earned on the said Funds. Funds transferred to another Municipality in accordance with Section 5.3 of this Agreement are to be treated as Funds by the Municipality to which the Funds are transferred; and Funds transferred to a non-municipal entity in accordance with Section 5.4 of this Agreement shall remain as Funds under this Agreement for all purposes and the Recipient shall continue to be bound by all provisions of this Agreement with respect to such transferred Funds. Page 2 of 24 Page 409 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... micipal Funding Agreement on the Canada Community-Building Fund "Housing Needs Assessment" or "HNA" means a report informed by data and research describing the current and future housing needs of a Municipality or community according to guidance provided by Canada. "Ineligible Expenditures" means those expenditures described as ineligible in Schedule C or deemed ineligible by Canada in accordance with Section 4.2. "Infrastructure" means tangible capital assets that are primarily for public use or benefit in Ontario — whether municipal or regional, and whether publicly or privately owned. "Lower-Tier Municipality" means a Municipality that forms part of an Upper-Tier Municipality for municipal purposes, as defined under the Municipal Act, 2001, S.O. 2001, c. 25. "Municipal Fiscal Year" means the period beginning January 1st of a year and ending December 31 st of the same year. "Municipality" and "Municipalities" means every municipality as defined under the Municipal Act, 2001, S.O. 2001, c. 25. "Non-Municipal Transfer By-law" means a by-law passed by Council of the Recipient pursuant to Section 5.4 of this Agreement. "Parties" means AMO and the Recipient. "Prior Agreement" means the municipal funding agreement for the transfer of federal gas tax funds entered into by AMO and the Recipient, effective April 2014 and with an expiry date of March 31, 2024. "Single-Tier Municipality" means a Municipality, other than an Upper-Tier Municipality, that does not form part of an Upper-Tier Municipality for municipal purposes, as defined under the Municipal Act, 2001, S.O. 2001 c. 25. "Third Party" means any person or legal entity, other than the Parties to this Agreement, who participates in the implementation of an Eligible Project by means of a Contract. "Transfer By-law" means a by-law passed by Council of the Recipient pursuant to Section 5.3 of this Agreement. "Unspent Funds" means the amount reported as unspent by the Recipient as of December 31, 2023 in the Recipient's 2023 Annual Report (as defined under the Prior Agreement). Page 3 of 24 Page 410 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund "Upper-Tier Municipality" means a Municipality of which two or more Lower-Tier Municipalities form part for municipal purposes, as defined under the Municipal Act, 2001, S.O. 2001 c. 25. 1.2 Interpretations a) "Agreement" refers to this agreement as a whole, including the cover and execution pages and all of the schedules hereto, and all amendments made hereto in accordance with the provisions hereof. b) The words "herein", "hereof' and "hereunder" and other words of similar import refer to this Agreement as a whole and not any particular schedule, article, section, paragraph or other subdivision of this Agreement. c) The term "including" or "includes" means including or includes (as applicable) without limitation or restriction. d) Any reference to a federal or provincial statute is to such statute and to the regulations made pursuant to such statute as such statute and regulations may at any time be amended or modified and in effect and to any statute or regulations that may be passed that have the effect of supplementing or superseding such statute or regulations. 2. TERM OF THE AGREEMENT 2.1 Term. Subject to any extension or termination of this Agreement or the survival of any of the provisions of this Agreement pursuant to the provisions contained herein, this Agreement shall come into effect as of April 1, 2024 up to and including March 31, 2034. 2.2 Review. This Agreement will be reviewed by AMO by June 30, 2027. 2.3 Amendment. This Agreement may be amended at any time in writing as agreed to by AMO and the Recipient. 2.4 Notice. Any of the Parties may terminate this Agreement on two (2) years written notice. 2.5 Prior Agreement. The Parties agree that the PriorAgreement, including Section 15.5 thereof, is hereby terminated. Notwithstanding the termination of the PriorAgreement, including Section 15.5, the reporting and indemnity obligations of the Recipient thereunder with respect to expended Funds governed by the PriorAgreement as set forth in Sections 5, 7, 10.3, 10.4 and 10.5 of the Prior Agreement shall survive the said termination. Page 4 of 24 Page 411 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 3. ELIGIBLE PROJECTS 3.1 Eligible Projects. Eligible Projects are those that fit within an Eligible Investment Category. Eligible Investment Categories are listed in Schedule A. 3.2 Discretion of Canada. The eligibility of any investment category not listed in Schedule A is solely at the discretion of Canada. 3.3 Recipient Fully Responsible. The Recipient is fully responsible for the completion of each Eligible Project in accordance with Schedule A and Schedule B. 4. ELIGIBLE EXPENDITURES 4.1 Eligible Expenditures and Ineligible Expenditures. Eligible Expenditures are described in Schedule B. Ineligible Expenditures are described in Schedule C. 4.2 Discretion of Canada. The eligibility of any item not listed in Schedule B or Schedule C to this Agreement is solely at the discretion of Canada. 4.3 Reasonable Access. The Recipient shall allow AMO and Canada reasonable and timely access to all documentation, records and accounts and those of their respective agents or Third Parties related to the receipt, deposit and use of Funds and Unspent Funds, and any interest earned thereon, and all other relevant information and documentation requested by AMO or Canada or their respective designated representatives for the purposes of audit, evaluation, and ensuring compliance with this Agreement. 4.4 Retention of Receipts. The Recipient will keep proper and accurate accounts and records of all Eligible Projects including invoices and receipts for Eligible Expenditures for at least six (6) years after the completion of the project. 4.5 Contracts. The Recipient will award and manage all Contracts in accordance with its relevant policies and procedures and, if applicable, in accordance with any domestic or international trade agreements, and all other applicable laws. The Recipient will ensure any of its Contracts for the supply of services or materials to implement its responsibilities under this Agreement will be awarded in a way that is transparent, competitive, consistent with value for money principles and pursuant to its adopted procurement policy. 5. FUNDS 5.1 Use of Funds. The Recipient acknowledges and agrees the Funds are intended for and shall be used only for Eligible Expenditures in respect of Eligible Projects. Page 5 of 24 Page 412 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 5.2 Unspent Funds.Any Unspent Funds, and any interest earned thereon, will be subject to the terms and conditions of this Agreement, and will no longer be governed by the terms and conditions of the Prior Agreement. 5.3 Transfer of Funds to a Municipality. Where a Recipient decides to allocate and transfer Funds to another Municipality (the "Transferee Municipality"): a) The allocation and transfer shall be authorized by a Transfer By-law. The Transfer By-law shall be passed by the Recipient's council and submitted to AMO as soon thereafter as practicable. The Transfer By-law shall identify the Transferee Municipality and the amount of Funds the Transferee Municipality is to receive for the Municipal Fiscal Year(s) specified in the Transfer By-law. b) The Recipient is still required to submit an Annual Report in accordance with Section 6.1 hereof with respect to the Funds transferred. c) No transfer of Funds pursuant to this Section 5.3 shall be effected unless and until the Transferee Municipality has either (i) entered into an agreement with AMO on substantially the same terms as this Agreement, or (ii) has executed and delivered to AMO a written undertaking to assume all of the Recipient's obligations under this Agreement with respect to the Funds transferred, such as undertaking in a form satisfactory to AMO. 5.4 Transfer of Funds to a Non-Municipal Entity. Where a Recipient decides to support an Eligible Project undertaken by a non-municipal entity (whether a for profit, non- governmental, or not-for profit organization): a) The provision of such support shall be authorized by a Transfer By-law (a "Non-Municipal Transfer By-law"). The Non-Municipal Transfer By-law shall be passed by the Recipient's council and submitted to AMO as soon as practicable thereafter. The Non-Municipal Transfer By-law shall identify the non-municipal entity, and the amount of Funds the non-municipal entity is to receive for that Eligible Project. b) The Recipient shall continue to be bound by all the provisions of this Agreement notwithstanding any such transfer. c) No transfer of Funds pursuant to this Section 5.4 shall be effected unless and until the non-municipal entity receiving the Funds has executed and delivered to AMO a written undertaking to assume all of the Recipient's obligations under this Agreement with respect to the Funds transferred, in a form exclusively satisfactory to AMO. 5.5 Payout of Funds. Subject to Sections 5.14 and 5.15, AMO will transfer Funds twice yearly, on or before the dates agreed upon by Canada and AMO. Page 6 of 24 Page 413 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 5.6 Deposit of Funds. The Recipient will deposit the Funds in: a) An interest-bearing bank account; or b) An investment permitted under: i. The Recipient's investment policy; and ii. Provincial legislation and regulation. 5.7 Interest Earnings and Investment Gains. Interest earnings and investment gains will be: • Proportionately allocated to the CCBF when applicable; and • Applied to Eligible Expenditures for Eligible Projects. 5.8 Funds Advanced. Funds shall be spent (in accordance with Sections 3 and 4) or transferred (in accordance with Sections 5.3 or 5.4) within five (5) years after the end of the year in which Funds were received. Unexpended Funds shall not be retained beyond such five (5) year period without the documented consent of AMO. AMO reserves the right to declare that unexpended Funds after five (5) years become a debt to Canada which the Recipient will reimburse forthwith on demand to AMO for transmission to Canada. 5.9 Expenditure of Funds. The Recipient shall expend all Funds by December 31, 2038. 5.10 HST. The use of Funds is based on the net amount of harmonized sales tax to be paid by the Recipient net of any applicable tax rebates. 5.11 Limit on Canada's Financial Commitments. The Recipient may use Funds to pay up to one hundred percent (100%) of Eligible Expenditures of an Eligible Project. 5.12 Federal Funds. The Recipient agrees that any Funds received will be treated as "federal funds" for the purpose of other federal infrastructure programs. 5.13 Stacking. If the Recipient is receiving federal funds under other federal infrastructure programs in respect of an Eligible Project to which the Recipient wishes to apply Funds, the maximum federal contribution limitation set out in any other federal infrastructure program agreement made in respect of that Eligible Project shall continue to apply. 5.14 Withholding Payment. AMO may, in its exclusive discretion, withhold Funds where the Recipient is in default of compliance with any provisions of this Agreement. 5.15 Insufficient Funds Provided by Canada. Notwithstanding the provisions of Section 2, if Canada does not provide sufficient funds to continue the Funds for any Municipal Page 7 of 24 Page 414 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund Fiscal Year during which this Agreement is in effect,AMO may immediately terminate this Agreement on written notice to the Recipient. 6. REPORTING REQUIREMENTS 6.1 Annual Report. The Recipient shall submit a report to AMO by April 301" each year, or as otherwise notified by AMO. The report shall be submitted in an electronic format deemed acceptable by AMO and shall contain the information described in Schedule D. 6.2 Project List. The Recipient shall ensure that projects are reported in advance of construction. Information required is as noted in Section 2.3 of Schedule E. 7. ASSET MANAGEMENT 7.1 Implementation of Asset Management. The Recipient will develop and implement an Asset Management plan, culture, and methodology in accordance with legislation and regulation established by the Government of Ontario (e.g., O. Reg. 588/17). 7.2 Asset Data. The Recipient will continue to improve data describing the condition of, long-term cost of, levels of service provided by, and risks associated with infrastructure assets. 8. HOUSING NEEDS ASSESSMENT 8.1 Requirement. While an HNA is encouraged for all Municipalities, the Recipient must complete a HNA if it had a population of 30,000 or more on the 2021 Census of Canada and is a Single-Tier Municipality or a Lower-Tier Municipality. 8.2 Content of the HNA. The Recipient will prepare the HNA in accordance with the guidance provided from time to time by Canada. 8.3 Use of HNA. The Recipient is expected to prioritize projects that support the growth of the housing supply. The HNA is to be used by Municipalities to prioritize, where possible, Infrastructure or capacity building projects that support increased housing supply where it makes sense to do so. 8.4 Publication of the HNA. The Recipient will publish the HNA on its website. 8.5 HNA reporting requirements. The Recipient will send to AMO by March 31, 2025, unless otherwise agreed upon: a) A copy of any HNA it is required to complete in accordance with Section 8.1; and Page 8 of 24 Page 415 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund b) The URL to the published HNAon the Recipient's website. 9. COMMUNICATIONS REQUIREMENTS 9.1 The Recipient will comply with all communication requirements outlined in Schedule E. 10. RECORDS AND AUDIT 10.1 Accounting Principles. All accounting terms not otherwise defined herein have the meanings assigned to them; all calculations will be made and all financial data to be submitted will be prepared in accordance with generally accepted accounting principles ("GAAP") in effect in Ontario. GAAP will include, without limitation, those principles approved or recommended for local governments from time to time by the Public Sector Accounting Board or the Chartered Professional Accountants of Canada or any successor institute, applied on a consistent basis. 10.2 Separate Records. The Recipient shall maintain separate records and documentation for the Funds and keep all records including invoices, statements, receipts, and vouchers in respect of Funds expended on Eligible Projects in accordance with the Recipient's municipal records retention by-law. Upon reasonable notice by AMO or Canada, the Recipient shall submit all records and documentation relating to the Funds for inspection or audit. 10.3 External Auditor. AMO or Canada may request, upon written notice to Recipient, an audit of Eligible Project(s) or Annual Report(s). AMO shall retain an external auditor to carry out an audit and ensure that any auditor who conducts an audit pursuant to this Agreement or otherwise, provides a copy of the audit report to the Recipient. 11. INSURANCE AND INDEMNITY 11.1 Insurance. The Recipient shall put in effect and maintain in full force and effect or cause to be put into effect and maintained for the term of this Agreement all the necessary insurance with respect to each Eligible Project, including any Eligible Projects with respect to which the Recipient has transferred Funds pursuant to Section 5 of this Agreement, that would be considered appropriate for a prudent Municipality undertaking similar Eligible Projects, including, where appropriate and without limitation, property, construction, and liability insurance, which insurance coverage shall identify Canada and AMO as additional insureds for the purposes of the Eligible Projects. 11.2 Certificates of Insurance. Throughout the term of this Agreement, the Recipient shall have a valid certificate of insurance that confirms compliance with the requirements Page 9 of 24 Page 416 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund of Section 11.1. The Recipient shall produce such certificate of insurance on request, including as part of any AMO or Canada audit. 11.3 AMO Not Liable. In no event shall Canada orAMO be liable for: • Any bodily injury, death or property damages to the Recipient, its employees, agents, or consultants or for any claim, demand or action by any Third Party against the Recipient, its employees, agents, or consultants, arising out of or in any way related to this Agreement; or • Any incidental, indirect, special, or consequential damages, or any loss of use, revenue or profit to the Recipient, its employees, agents, or consultants arising out of any or in any way related to this Agreement. 11.4 Recipient to Compensate Canada. The Recipient will ensure that it will not, at any time, hold the Government of Canada, its officers, servants, employees or agents responsible for any claims or losses of any kind that the Recipient, Third Parties or any other person or entity may suffer in relation to any matter related to the Funds or an Eligible Project and that the Recipient will, at all times, compensate Canada, its officers, servants, employees and agents for any claims or losses of any kind that any of them may suffer in relation to any matter related to CCBF funding or an Eligible Project. 11.5 Recipient to Indemnify AMO. The Recipient hereby agrees to indemnify and hold harmless AMO, its officers, servants, employees or agents (each of which is called an "Indemnitee"), from and against all claims, losses, damages, liabilities and related expenses including the fees, charges and disbursements of any counsel for any Indemnitee incurred by any Indemnitee or asserted against any Indemnitee by whomsoever brought or prosecuted in any manner based upon, or occasioned by, any injury to persons, damage to or loss or destruction of property, economic loss or infringement of rights caused by or arising directly or indirectly from: • The Funds; • The Recipient's Eligible Projects, including the design, construction,operation, maintenance, and repair of any part or all of the Eligible Projects; • The performance of this Agreement or the breach of any term or condition of this Agreement by the Recipient, its officers, servants, employees, and agents, or by a Third Party, its officers, servants, employees, or agents; and • Any omission or other wilful or negligent act of the Recipient or Third Party and their respective officers, servants, employees, or agents. Page 10 of 24 Page 417 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 12. TRANSFER AND OPERATION OF MUNICIPAL INFRASTRUCTURE 12.1 Reinvestment. The Recipient will invest into Eligible Projects, any revenue that is generated from the sale, lease, encumbrance, or other disposal of an asset resulting from an Eligible Project where such disposal takes place within five (5) years of the date of completion of the Eligible Project. 12.2 Notice. The Recipient shall notify AMO in writing 120 days in advance and at any time during the five (5) years following the date of completion of an Eligible Project if it is sold, leased, encumbered, or otherwise disposed of. 12.3 Public Use. The Recipient will ensure that Infrastructure resulting from any Eligible Project that is not sold, leased, encumbered, or otherwise disposed of, remains primarily for public use or benefit. 13. DEFAULT AND TERMINATION 13.1 Event of Default. AMO may declare in writing that an Event of Default has occurred when the Recipient has not complied with any condition, undertaking or term in this Agreement. AMO will not declare in writing that an Event of Default has occurred unless it has first consulted with the Recipient. For the purposes of this Agreement, each of the following events shall constitute an "Event of Default": • Failure by the Recipient to deliver in a timely manner an Annual Report or respond to questionnaires or reports as required; • Delivery of an Annual Report that discloses non-compliance with any condition, undertaking or material term in this Agreement; • Failure by the Recipient to co-operate in an external audit undertaken by Canada, AMO or their agents; • Delivery of an external audit report that discloses non-compliance with any condition, undertaking or term in this Agreement; and • Failure by the Recipient to expend Funds in accordance with the terms of this Agreement, including Section 5.8. 13.2 Waiver. AMO may withdraw its notice of an Event of Default if the Recipient, within thirty (30) calendar days of receipt of the notice, either corrects the default or demonstrates, to the satisfaction of AMO in its sole discretion that it has taken such steps as are necessary to correct the default. 13.3 Remedies on Default. If AMO declares that an Event of Default has occurred under Section 13.1, after thirty (30) calendar days from the Recipient's receipt of the notice Page 11 of 24 Page 418 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund of an Event of Default, it may immediately terminate this Agreement or suspend its obligation to pay the Funds. If AMO suspends payment, it may pay suspended Funds if AMO is satisfied that the default has been cured. 13.4 Repayment of Funds. If AMO declares that an Event of Default has not been cured to its exclusive satisfaction,AMO reserves the right to declare that prior payments of Funds become a debt to Canada which the Recipient will reimburse forthwith on demand to AMO for transmission to Canada. 14. CONFLICT OF INTEREST 14.1 No Conflict of Interest. The Recipient will ensure that no current member of the AMO Board of Directors and no current or former public servant or office holder to whom any post-employment, ethics and conflict of interest legislation, guidelines, codes or policies of Canada applies will derive direct benefit from the Funds, the Unspent Funds, and any interest earned thereon, unless the provision of receipt of such benefits is in compliance with such legislation, guidelines, policies or codes. 15. NOTICE 15.1 Notice. Any notice, information or document provided for under this Agreement will be effectively given if in writing and if delivered by hand, or overnight courier, mailed, postage or other charges prepaid, or sent by email to the addresses in Section 15.3. Any notice that is sent by hand or overnight courier service shall be deemed to have been given when received; any notice mailed shall be deemed to have been received on the eighth (8) calendar day following the day on which it was mailed; any notice sent by email shall be deemed to have been received on the sender's receipt of an acknowledgment from the intended recipient (such as by the "return receipt requested" function, as available, return email or other written acknowledgment), provided that in the case of a notice sent by email, if it is not given on a business day before 4:30 p.m. Eastern Standard Time, it shall be deemed to have been given at 8:30 a.m. on the next business day for the recipient. 15.2 Representatives. The individuals identified in Section 15.3 of this Agreement, in the first instance, act as AMO's or the Recipient's, as the case may be, representative for the purpose of implementing this Agreement. 15.3 Addresses for Notice. Further to Section 15.1 of this Agreement, notice can be given at the following addresses: Page 12 of 24 Page 419 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund • If to AMO: Executive Director Canada Community-Building Fund Agreement Association of Municipalities of Ontario 155 University Avenue, Suite 800 Toronto, ON M5H 3137 Telephone: 416-971-9856 Email: ccbf@amo.on.ca • If to the Recipient: Treasurer The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 16. MISCELLANEOUS 16.1 Counterpart Signature. This Agreement may be signed (including by electronic signature) and delivered (including by facsimile transmission, by email in PDF or similar format or using an online contracting service designated by AMO) in counterparts, and each signed and delivered counterpart will be deemed an original and both counterparts will together constitute one and the same document. 16.2 Severability. If for any reason a provision of this Agreement that is not a fundamental term is found to be or becomes invalid or unenforceable, in whole or in part, it will be deemed to be severable and will be deleted from this Agreement, but all the other terms and conditions of this Agreement will continue to be valid and enforceable. 16.3 Waiver.AMO may waive any right in this Agreement only in writing, and any tolerance or indulgence demonstrated by AMO will not constitute waiver of rights in this Agreement. Unless a waiver is executed in writing, AMO will be entitled to seek any remedy that it may have under this Agreement or under the law. 16.4 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable in Ontario. 16.5 Survival. The Recipient agrees that the following sections and provisions of this Agreement shall extend for seven (7) years beyond the expiration or termination of this Agreement: Sections 4, 5.8, 5.9, 6.1, 11.4, 11.5, 12, 13.4 and 16.8. 16.6 AMO, Canada and Recipient Independent. The Recipient will ensure its actions do not establish or will not be deemed to establish a partnership,joint venture, principal- Page 13 of 24 Page 420 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund agent relationship, or employer-employee relationship in any way or for any purpose whatsoever between Canada and the Recipient, between AMO and the Recipient, between Canada and a Third Party or between AMO and a Third Party. 16.7 No Authority to Represent. The Recipient will ensure that it does not represent itself, including in any agreement with a Third Party, as a partner, employee, or agent of Canada or AMO. 16.8 Debts Due to AMO. Any amount owed under this Agreement will constitute a debt due to AMO, which the Recipient will reimburse forthwith, on demand, to AMO. 16.9 Priority. In the event of a conflict, the part of this Agreement that precedes the signature of the Parties will take precedence over the Schedules. 16.10 Complementarity. The Recipient is to use the CCBF to complement, without replacing or displacing, other sources of funding for municipal infrastructure. 16.11 Equity. The Recipient is to consider Gender Based Analysis Plus ("GBA+") lenses when undertaking a project. 17. SCHEDULES 17.1 This Agreement, including: Schedule A Eligible Investment Categories Schedule B Eligible Expenditures Schedule C Ineligible Expenditures Schedule D The Annual Report Schedule E Communications Requirements constitute the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements. Page 14 of 24 Page 421 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 18. SIGNATURES IN WITNESS WHEREOF,AMO and the Recipient have respectively executed, and delivered this Agreement, effective April 1, 2024. THE TOWNSHIP OF ORO-MEDONTE By: Name: Date Title: Name: Date Title: THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO By: Name: Date Title: Executive Director Witness: Date Title: Page 15 of 24 Page 422 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund SCHEDULE A: ELIGIBLE INVESTMENT CATEGORIES 1. Broadband connectivity — investments in the construction, material enhancement, or renewal of infrastructure that provides internet access to residents, businesses, and/or institutions in Canadian communities. 2. Brownfield redevelopment — investments in the remediation or decontamination of a brownfield site within municipal boundaries — provided that the site is being redeveloped to construct a public park for municipal use, publicly owned social housing, or Infrastructure eligible under another investment category listed in this schedule. 3. Capacity-building — investments that strengthen the Recipient's ability to develop long- term planning practices as described in Schedule B, item 2. 4. Community energy systems — investments in the construction, material enhancement, or renewal of infrastructure that generates energy or increases energy efficiency. 5. Cultural infrastructure — investments in the construction, material enhancement, or renewal of infrastructure that supports the arts, humanities, or heritage. 6. Drinking water — investments in the construction, material enhancement, or renewal of infrastructure that supports drinking water conservation, collection, treatment, and distribution systems. 7. Fire halls—investments in the construction, material enhancement, or renewal of fire halls and fire station infrastructure. 8. Local roads and bridges — investments in the construction, material enhancement, or renewal of roads, bridges, tunnels, highways, and active transportation infrastructure. 9. Public transit — investments in the construction, material enhancement, or renewal of infrastructure that supports a shared passenger transport system that is available for public use. 10. Recreational infrastructure— investments in the construction, material enhancement, or renewal of recreational facilities or networks. 11. Regional and local airports— investments in the construction, material enhancement, or renewal of airport-related infrastructure (excluding infrastructure in the National Airports System). 12. Resilience — investments in the construction, material enhancement, or renewal of built and natural infrastructure assets and systems that protect and strengthen the resilience Page 16 of 24 Page 423 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund of communities and withstand and sustain service in the face of climate change, natural disasters, and extreme weather events. 13. Short-line rail — investments in the construction, material enhancement, or renewal of railway-related infrastructure for carriage of passengers or freight. 14. Short-sea shipping— investments in the construction, material enhancement, or renewal of infrastructure related to the movement of cargo and passengers around the coast and on inland waterways, without directly crossing an ocean. 15. Solid waste — investments in the construction, material enhancement, or renewal of infrastructure that supports solid waste management systems (including the collection, diversion, and disposal of recyclables, compostable materials, and garbage). 16. Sport infrastructure—investments in the construction, material enhancement, or renewal of amateur sport infrastructure (facilities housing professional or semi-professional sports teams are ineligible). 17. Tourism infrastructure — investments in the construction, material enhancement, or renewal of infrastructure that attracts travelers for recreation, leisure, business, or other purposes. 18. Wastewater — investments in the construction, material enhancement, or renewal of infrastructure that supports wastewater and storm water collection, treatment, and management systems. Note: Investments in health infrastructure (e.g., hospitals, long-term care facilities, convalescent centres, and senior centres) are not eligible. Page 17 of 24 Page 424 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund SCHEDULE B: ELIGIBLE EXPENDITURES Eligible Expenditures will be limited to the following: 1. Infrastructure investments — expenditures associated with acquiring, planning, designing, constructing, or renovating a tangible capital asset and any related debt financing charges specifically identified with that asset. 2. Capacity-building costs —for projects eligible under the capacity-building category only, expenditures associated with the development and implementation of: • Capital investment plans, integrated community sustainability plans, integrated regional plans, housing needs assessments, or asset management plans; • Studies, strategies, systems, software, third-party assessments, plans, or training related to asset management; • Studies, strategies, systems, or plans related to housing or land use; • Studies, strategies, or plans related to the long-term management of infrastructure; and • Other initiatives that strengthen the Recipient's ability to improve local and regional planning. 3. Joint communications and signage costs— expenditures directly associated with joint federal communication activities and with federal project signage. 4. Employee costs — the costs of the Recipient's employees for projects eligible under the capacity-building category only — provided that the costs, on an annual basis, do not exceed the lesser of: • 40% of the Recipient's annual allocation (i.e., the amount of CCBF funding made available to the Recipient by AMO under Section 5.5 of this Agreement); or • $80,000. Page 18 of 24 Page 425 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund SCHEDULE C: INELIGIBLE EXPENDITURES The following are deemed Ineligible Expenditures: 1. Costs incurred before the Fund was established—project expenditures incurred before April 1, 2005. 2. Costs incurred before categories were eligible— project expenditures incurred: • Before April 1, 2014 — under the broadband connectivity, brownfield redevelopment, cultural infrastructure, disaster mitigation (now resilience), recreational infrastructure, regional and local airports, short-line rail, short-sea shipping, sport infrastructure, and tourism infrastructure categories; and. • Before April 1, 2021 — under the fire halls category. 3. Internal costs—the Recipient's overhead costs (including salaries and other employment benefits), operating or administrative costs (related to planning, engineering, architecture, supervision, management, and other activities normally carried out by the Recipient's staff), and equipment leasing costs — except in accordance with Eligible Expenditures described in Schedule B. 4. Rebated costs — taxes for which the Recipient is eligible for a tax rebate and all other costs eligible for rebates. 5. Land costs —the purchase of land or any interest therein and related costs. 6. Legal fees. 7. Routine repair or maintenance costs — costs that do not result in the construction, material enhancement, or renewal of a tangible capital asset. 8. Investments in health infrastructure — costs associated with health infrastructure or assets (e.g., hospitals, long-term care facilities, convalescent centres, and senior centres). 9. Investments in professional or semi-professional sports facilities—costs associated with facilities used by professional or semi-professional sports teams. Page 19 of 24 Page 426 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund SCHEDULE D: ANNUAL REPORT The Annual Report may include — but is not necessarily limited to — the following information pertaining to the previous fiscal year: 1. Financial information —and particularly: • Interest earnings and investment gains— in accordance with Section 5.7; • Proceeds from the disposal of assets — in accordance with Section 12.1; • Outgoing transfers— in accordance with Sections 5.3 and 5.4; • Incoming transfers— in accordance with Section 5.3; and • Amounts paid — in aggregate for Eligible Expenditures on each Eligible Project. 2. Project information — describing each Eligible Project that started, ended, or was ongoing in the reporting year. 3. Results—and particularly: • Expected outputs and outcomes for each ongoing Eligible Project; • Outputs generated and outcomes achieved for each Eligible Project that ended construction in the reporting year; and • Housing outcomes resulting from each Eligible Project that ended construction in the reporting year, and specifically: i. The number of housing units enabled, supported, or preserved; and ii. The number of affordable housing units enabled, supported, or preserved. 4. Other information — such as: • Progress made in the development and implementation of asset management plans and systems; and • The impact of the CCBF on housing pressures tied to infrastructure gaps, the housing supply, and housing affordability. Page 20 of 24 Page 427 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund SCHEDULE E: COMMUNICATIONS REQUIREMENTS 1. COMMUNICATIONS ACTIVITIES 1.1 Scope. The provisions of this Schedule apply to all communications activities related to any Funds and Eligible Projects. 1.2 Definition. Communications activities may include (but are not limited to) public or media events, news releases, reports, web articles, blogs, project signs, digital signs, publications, success stories and vignettes, photo compilations, videos, advertising campaigns, awareness campaigns, editorials, award programs, and multi-media products. 2. INFORMATION SHARING REQUIREMENTS 2.1 Notification requirements. The Recipient must report all active Eligible Projects to AMO in advance of construction each year. Reports must be submitted in an electronic format deemed acceptable by AMO. 2.2 Active Eligible Projects. Active Eligible Projects are those Eligible Projects that either begin in the current calendar year or are ongoing in the current calendar year. 2.3 Information required. The report must include, at a minimum, the name, category, description, expected outcomes, anticipated CCBF contribution, anticipated start date, and anticipated end date of each active Eligible Project. 3. PROJECT SIGNAGE REQUIREMENTS 3.1 Installation requirements. Unless otherwise approved by Canada, the Recipient must install a federal sign to recognize federal funding for each Eligible Project in accordance with design, content, and installation guidelines provided by Canada. 3.2 Permanent signs, plaques, and markers. Permanent signage, plaques, and markers recognizing municipal or provincial contributions to an Eligible Project must also recognize the federal contribution and must be approved by Canada. 3.3 Responsibilities. The Recipient is responsible for the production and installation of Eligible Project signage in accordance with Section 3 of this Schedule E, except as otherwise agreed upon. 3.4 Reporting requirements. The Recipient must inform AMO of signage installations in a manner determined by AMO. Page 21 of 24 Page 428 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 4. DIGITAL COMMUNICATIONS REQUIREMENTS 4.1 Social media. AMO maintains accounts dedicated to the CCBF on several social media networks. The Recipient must @mention the relevant account when producing content that promotes or communicates progress on one or more Eligible Projects. AMO's CCBF-dedicated social media accounts are identified on www.buildingcommunities.ca. 4.2 Websites and webpages. Websites and webpages created to promote or communicate progress on one or more Eligible Projects must recognize federal funding using either: a) A digital sign; or b) The Canada word mark and the following wording (as applicable): i. "This project is funded in part by the Government of Canada"; or ii. "This project is funded by the Government of Canada". The Canada wordmark or digital sign must link to www.infrastructure.gc.ca. Guidelines describing how this recognition is to appear and language requirements are posted at http://www.infrastructure.gc.ca/pub/signage-panneaux/intro-eng.htmi. 5. REQUIREMENTS FOR MEDIA EVENTS AND ANNOUNCEMENTS 5.1 Definitions. Media events and announcements include, but are not limited to, news conferences, public announcements, and the issuing of news releases to communicate the funding of Eligible Projects or achievement of key milestones (such as groundbreaking ceremonies, grand openings, and completions). 5.2 Authority. Canada, AMO, or the Recipient may request a media event or announcement. 5.3 Notification requirements. Media events and announcements must not proceed without the prior knowledge and agreement of AMO, Canada, and the Recipient. 5.4 Notice.The requester of a media event or announcement must provide at least fifteen (15)business days'notice to other parties of their intention to undertake such an event or announcement. If communications are proposed through a news release with no supporting event, Canada additionally requires five (5) business days with the draft news release to secure approvals and confirm the federal representative's quote. 5.5 Date and location. Media events and announcements must take place at a date and location that is mutually agreed to by the Recipient, AMO and Canada. Page 22 of 24 Page 429 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 5.6 Representatives. The Recipient, AMO, and Canada will have the opportunity to participate in media events and announcements through a designated representative. Each Party will choose its own designated representative. 5.7 Responsibilities. AMO and the Recipient are responsible for coordinating all onsite logistics for media events and announcements unless otherwise agreed on. 5.8 No unreasonable delay. The Recipient must not unreasonably delay media events and announcements. 5.9 Precedence. The conduct of all joint media events, announcements, and supporting communications materials (e.g., news releases, media advisories)will follow the Table of Precedence for Canada. 5.10 Federal approval. All joint communications material related to media events and announcements must be approved by Canada and recognize the funding of all contributors. 5.11 Federal policies. All joint communications material must reflect Canada's Policy on Official Languages and the Policy on Communications and Federal Identity. 5.12 Equal visibility. The Recipient, Canada, and AMO will have equal visibility in all communications activities. 6. PROGRAM COMMUNICATIONS 6.1 Own communications activities. The Recipient may include messaging in its own communications products and activities with regards to the use of Funds. 6.2 Funding acknowledgements. The Recipient must recognize the funding of all contributors when undertaking such activities. 7. OPERATIONAL COMMUNICATIONS 7.1 Responsibilities. The Recipient is solely responsible for operational communications with respect to the Eligible Projects, including but not limited to, calls for tender, construction, and public safety notices. Operational communications as described above are not subject to the federal official languages policy. 7.2 Federal funding acknowledgement. Operational communications should include, where appropriate, the following statement (as appropriate): a) "This project is funded in part by the Government of Canada"; or b) "This project is funded by the Government of Canada". Page 23 of 24 Page 430 of 432 18.b) 2024-067: A By-law to Authorize the Execution of an Agreement Betw... .micipal Funding Agreement on the Canada Community-Building Fund 7.3 Notification requirements. The Recipient must share information promptly with AMO should significant emerging media or stakeholder issues relating to an Eligible Project arise. AMO will advise the Recipient, when appropriate, about media inquiries received concerning an Eligible Project. 8. COMMUNICATING SUCCESS STORIES 8.1 Participation requirements. The Recipient must work with Canada and AMO when asked to collaborate on communications activities — including, but not limited to, Eligible Project success stories (including positive impacts on housing), Eligible Project vignettes, and Eligible Project start-to-finish features. 9. ADVERTISING CAMPAIGNS 9.1 Responsibilities. The Recipient may, at its own cost, organize an advertising or public information campaign related to the use of the Funds or Eligible Projects, provided that the campaign respects the provisions of this Agreement. 9.2 Notice. The Recipient must inform Canada and AMO of its intention to organize a campaign no less than twenty-one (21) working days prior to the launch of the campaign. Page 24 of 24 Page 431 of 432 20.a) 2024-068: Being a By-Law to Confirm the Proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No.2024-068 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 26, 2024 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, June 26, 2024, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 26'day of June, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 432 of 432