06 12 2024 Council MinutesTowtuHiy of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, June 12, 2024 3:02 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Brent Spagnol, Director, Development Services; Michelle
Jakobi, Director, Environmental Services; Roz Llewellyn, Manager,
Community Services; Jennifer Barrick, Manager, Environmental Systems;
Dee Kitchener, Finance & Procurement Analyst; Vanessa Cooper, Social
Media Coordinator/Corporate Executive Assistant; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
Page 1 of 10
4 o
Council Meeting Minutes — Wednesday, June 12, 2024.
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240612-1
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, June 12, 2024 be
received and adopted, as amended, to withdraw Closed Session Agenda Items 19c)
Litigation affecting the municipality (Cannabis); and 19d) A position, plan, procedure, criteria
or instruction to be applied to any negotiations carried on or to be carried on by or on behalf
of the municipality or local board (Inter Municipal -Relationships, Provincial Facilitator).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16,
2024.
b) Minutes of the Human Resources Committee meeting held on Tuesday, May 21, 2024.
c) Minutes of the Joint Accessibility Advisory Committee meeting held on Tuesday, May 21,
2024.
d) Minutes of the Special Council meeting held on Wednesday, May 22, 2024.
e) Minutes of the Council meeting held on Wednesday, May 22, 2024.
f) Minutes of the Heritage Committee meeting held on Monday, May 27, 2024.
Page 2 of 10
Council Meeting Minutes — Wednesday, June 12, 2024.
Motion No. C240612-2
Moved by Clark, Seconded by Schell
Be it resolved that the draft
a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16,
2024;
b) Minutes of the Human Resources Committee meeting held on Tuesday, May 21, 2024;
c) Minutes of the Joint Accessibility Advisory Committee meeting held on Tuesday, May 21,
2024;
be received; that the draft
d) Minutes of the Special Council meeting held on Wednesday, May 22, 2024;
e) Minutes of the Council meeting held on Wednesday, May 22, 2024;
be received and adopted as printed and circulated; and that the draft
f) Minutes of the Heritage Committee meeting held on Monday, May 27, 2024
be received; and that the recommendations therein, per Motion Nos. HC240527-4,
HC240527-5, HC240527-6, HC240527-7, HC240527-8, and HC240527-11, be adopted.
Carried.
6. Recognition of Achievements:
a) Correspondence from National Institute for Governmental Purchasing (NIGP) re: Dee
Kitchener, Finance & Procurement Analyst, Successful Completion of NIGP - Certified
Procurement Professional (CPP) Certification.
Motion No. C240612-3
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the correspondence from National Institute for Governmental Purchasing
(NIGP) re: Dee Kitchener, Finance & Procurement Analyst, Successful Completion
of NIGP - Certified Procurement Professional (CPP) Certification be received.
2. That Dee Kitchener, Finance & Procurement Analyst, be recognized under the
Mayor's signature.
Carried.
Page 3 of 10
4
Council Meeting Minutes — Wednesday, June 12, 2024.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
Council consented to allow comments to proceed past the two (2) minute requirement.
One (1) individual provided comments with respect to Item 11 a).
11. Reports of Municipal Officers for Action:
a) ES2024-11, Michelle Jakobi, Director, Environmental Services re: Partners for Climate
Protection Program (PCP).
Motion No. C240612-4
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That ES2024-11, Michelle Jakobi, Director, Environmental Services re: Partners for
Climate Protection Program (PCP) be received and adopted.
2. That Council appoint Michelle Jakobi, Director of Environmental Services and Councillor
Hutcheson and Councillor Bard to oversee the implementation of the Partners for
Climate Protection Program (PCP) milestones and be the points of contact for the PCP
program for the Township of Oro-Medonte.
Carried.
Page 4 of 10
A. f
Council Meeting Minutes — Wednesday, June 12, 2024.
b) ES2024-12, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Sale 2024.
Motion No. C240612-5
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That ES2024-12, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Sale
2024 be received and adopted.
2. That Council discontinue the direct provision of a 2025 rain barrel sale and continue to
promote the initiative and rainbarrel.ca through social media in the spring of 2025,
directing those interested in the initiative to purchase products through an alternative
channel.
Carried.
c) OCS2014-17, Roz Llewellyn, Manager, Community Services re: Pickleball Capital
Project Update.
Motion No. C240612-6
Moved by Bard, Seconded by Clark
Be it resolved
1. That OCS2024-17, Roz Llewellyn, Manager, Community Services re: Pickleball Capital
Project Update be received and adopted.
2. That Council supports the advancement of the conceptual planning/design to advance
the future development of pickleball courts at the revised location of 3331 Line 4 North;
3. That consideration for the construction and development of the courts and future
amenities be brought forward in the 2025-2026 Township budget;
4. That staff consult with the Warminster community regarding the potential surfacing of
the multipurpose pad in Danny McHugh Park to facilitate pickleball and report back to
Council following the consultation program.
Carried.
Page 5 of 10
Council Meeting Minutes — Wednesday, June 12, 2024.
12. Reports of Municipal Officers for Information Only:
a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Drinking Water
Compliance Report 2024 - Eady Hall Well Supply.
b) CS2024-11, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
re: Corporate Projects Status Update — January - April 2024.
Motion No. C240612-7
Moved by Young, Seconded by Schell
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Drinking Water
Compliance Report 2024 - Eady Hall Well Supply;
b) CS2024-11, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
re: Corporate Projects Status Update — January - April 2024.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Councillor Schell.
b) Councillor Hutcheson re: Township Phantom Police Vehicle.
Motion No. C240612-8
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the verbal information provided by Councillor Hutcheson re: Township Phantom
Police Vehicle be received.
2. That Township By-law provide a report regarding the efficacy of the Township "Phantom
Police Vehicle". Report to include financial commitment insurance, staffing,
maintenance and storage. Efficacy in speed reduction statistics. Should it be
recommended that the vehicle be disposed of, estimate on re -sale value.
Carried.
Page 6 of 10
•
Council Meeting Minutes — Wednesday, June 12, 2024.
14. Announcements:
The following members of Council provided Announcements: Councillors Bard and
Hutcheson.
15. Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on April
26, 2024.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeting held on April
26, 2024 and Highlights of meeting held on May 24, 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240612-9
Moved by Bard, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on April 26,
2024.
Received for Information Only.
b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeting held on April
26, 2024 and Highlights of meeting held on May 24, 2024.
Received for Information Only.
Carried.
Page 7 of 10
•
Council Meeting Minutes — Wednesday, June 12, 2024.
16. Communications/Petitions:
a) Correspondence dated May 21, 2024 from John Ewart, Ewart O'Dwyer, Integrity
Commissioner (I.C.) re: Complaint Pursuant to the Code of Conduct Followup.
Procedurally a request to amend the main motion was called for, this was not actioned,
but subsequently a friendly amendment to have staff report back was approved as
follows:
Motion No. C240612-10
Moved by Clark, Seconded by Young
Be it resolved
1. That the correspondence dated May 21, 2024 from John Ewart, Ewart O'Dwyer,
Integrity Commissioner (I.C.) re: Complaint Pursuant to the Code of Conduct
Followup be received for information only; and
2. That staff report back.
Carried.
b) Correspondence received June 3, 2024 from Ralph and Sandy Price re: Fiddle Day,
Request to Waive Rental Fees of Eady Community Hall for May 17, 2025.
Motion No. C240612-11
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the correspondence received June 3, 2024 from Ralph and Sandy Price re:
Fiddle Day, Request to Waive Rental Fees of Eady Community Hall for May 17,
2025 be received.
2. That the Fiddle Day Organizers submit a grant/subsidy application for the
2025/2026 events for consideration in the 2025/2026 budget deliberations in
accordance with Township policy.
17. Notice of Motions:
None.
Carried.
Page 8 of 10
Council Meeting Minutes — Wednesday, June 12, 2024.
18. By -Laws:
a) 2024-062: A By-law to authorize the Sale of Surplus Land described as Pt Lt 22 Con 12
Oro; Pt Lt 23 Con 12 Oro As In RO420146; Except Pts 2 & 3 51R25791; S/T
Reservation Of Mines & Minerals In RO420146; Oro-Medonte, (PIN 58562-0035(LT))
(375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone).
Motion No. C240612-12
Moved by Schell, Seconded by Hutcheson
Be it resolved that By -Law No. 2024-062
a) 2024-062: A By-law to authorize the Sale of Surplus Land described as Pt Lt 22 Con 12
Oro; Pt Lt 23 Con 12 Oro As In RO420146; Except Pts 2 & 3 51R25791; S/T
Reservation Of Mines & Minerals In RO420146; Oro-Medonte, (PIN 58562-0035(LT))
(375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19. Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2024-065: Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, June 12, 2024.
Motion No. C240612-13
Moved by Clark, Seconded by Schell
Be it resolved that By -Law No. 2024-065: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 12, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 9 of 10
Council Meeting Minutes — Wednesday, June 12, 2024.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C240612-14
Moved by Schell, Seconded by Clark
Be it resolved that we do now adjourn at 4:05 p.m.
Mayor, a�..n., r..m.a.,.,
Mayor, Randy Greenlaw Cler ! vonne Aubichon
Carried.
Page 10 of 10