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06 12 2024 Council Agenda The Township of Oro-Medonte Council Meeting Agenda 4� k Electronic Hybrid Meeting Towns hi p of~4 T h Wednesday, June 12, 2024 Proud Heritage,Exciting Facture 3:00 p.m. - Open Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Page 1 of 204 Council Meeting Agenda - June 12, 2024 Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: To be dealt with at Item #19. 5. Minutes of Council and Committees: 6 - 8 a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16, 2024. 05 16 2024 Traffic Safety Advisory Committee 9 - 11 b) Minutes of the Human Resources Committee meeting held on Tuesday, May 21, 2024. 05 21 2024 Human Resources Committee 12 - 37 c) Minutes of the Joint Accessibility Advisory Committee meeting held on Tuesday, May 21, 2024. 05 21 2024 Joint Accessibility Advisory Committee 38 - 40 d) Minutes of the Special Council meeting held on Wednesday, May 22, 2024. 05 22 2024 Special Council Minutes 41 - 54 e) Minutes of the Council meeting held on Wednesday, May 22, 2024. 05 22 2024 Council Minutes 55 - 85 f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. 05 27 2024 Heritage Committee Minutes 4b) Ministry of Citizenship and Multiculturalism 5a) Abandoned Cemetery Info 5a) Abandoned Cemetery Info - Story of Oro 5a) Abandoned Cemetery Info - Story of Oro 5a) Abandoned Cemetery Photo (2) Page 2 of 204 Council Meeting Agenda - June 12, 2024 5a) Abandoned Cemetery Photo (5) 5a) Abandoned Cemetery Photo (6) 5a) Abandoned Cemetery Photo (7) 5a) County Archaeological Management Plan 5b) Revised Cemetery Signs 5c) Wilberforce Street Sign 30 x 16 5d) Website Updates From Victoria 5g) 2019-021 6. Recognition of Achievements: 86 - 88 a) Correspondence from National Institute for Governmental Purchasing (NIGP) re: Dee Kitchener, Finance & Procurement Analyst, Successful Completion of NIGP - Certified Procurement Professional (CPP) Certification. Certificate Dee Kitchener 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 89 - 92 a) ES2024-11, Michelle Jakobi, Director, Environmental Services re: Partners for Climate Protection Program (PCP). ES2024-11 93 - 95 b) ES2024-12, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Sale 2024. ES2024-12 96 - 102 c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickleball Capital Project Update. OCS 2024-17 Page 3 of 204 Council Meeting Agenda - June 12, 2024 Attachment A 12. Reports of Municipal Officers for Information Only: 103 - 117 a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Drinking Water Compliance Report 2024 - Eady Hall Well Supply. ES2024-10 ES2024-10 Attachment 1 118 - 177 b) CS2024-11, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant re: Corporate Projects Status Update — January - April 2024. CS2024-11 Appendix A 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 178 b) Councillor Hutcheson re: Township Phantom Police Vehicle. Verbal Matters Form 14. Announcements: 15. Consent Agenda: 179 - 184 a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on April 26, 2024. Staff Recommendation: Receive for Information Only. LSRCA 185 - 192 b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeting held on April 26, 2024 and Highlights of meeting held on May 24, 2024. Staff Recommendation: Receive for Information Only. NVCA Minutes NVCA Highlights 16. Communications/Petitions: 193 - 195 a) Correspondence dated May 21, 2024 from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Complaint Pursuant to the Code of Conduct Followup. Page 4 of 204 Council Meeting Agenda - June 12, 2024 Ewart O'Dwyer 196 - 199 b) Correspondence received June 3, 2024 from Ralph and Sandy Price re: Fiddle Day, Request to Waive Rental Fees of Eady Community Hall for May 17, 2025. Request to Waive Eady Rental Fee Fiddle Day Flyer 2024 Fiddle Day COPE Dogs Fiddle Day Results 2024 17. Notice of Motions: None. 18. By-Laws: 200 - 203 a) 2024-062: A By-law to authorize the Sale of Surplus Land described as Pt Lt 22 Con 12 Oro; Pt Lt 23 Con 12 Oro As In RO420146; Except Pts 2 & 3 51R25791; S/T Reservation Of Mines & Minerals In RO420146; Oro- Medonte, (PIN 58562-0035(LT)) (375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone). 2024-062 19. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Brent Spagnol, Director, Development Services re: Litigation affecting the municipality (Cannabis). d) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator). 20. Confirmation By-Law: 204 a) 2024-065: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 12, 2024. 2024-065 21. Adjournment: a) Motion to Adjourn. Page 5 of 204 5.a) Minutes of the Traffic Safety Advisory Committee meeting held on Th... The Township of Oro-Medonte �+ Traffic Safety Advisory Committee Township of Meeting Minutes Council Chambers Proud Hcritage,Exciting Future Thursday, May 16, 2024 5:36 p.m. Present: Mayor Randy Greenlaw Councillor Lori Hutcheson (Co-Chair) Karen Brazier-Salo Taylor Green (arrived at 5:35 p.m.) Zoe Rowe Watson Regrets: Councillor David Clark (Chair) Lesley Buchan Martin Murray Staff Present: Shawn Binns, Director, Operations and Community Services; Sam Flowers, Website Information Coordinator; Janette Teeter, Deputy Clerk; PC Matt Roberge, Ontario Provincial Police Councillor Hutcheson (Co-Chair) assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. TSAC240516-1 Moved by Brazier-Salo, Seconded by Rowe Watson It is recommended that the agenda for the Traffic Safety Advisory Committee meeting held on Thursday, May 16, 2024 be received and approved, as amended, to withdraw Item 4c) Funding Opportunities for Campaign Initiatives. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 3 Page 6 of 204 5.a) Minutes of the Traffic Safety Advisory Committee meeting held on Th... Traffic Safety Advisory Committee Minutes — Thursday, May 16, 2024. 3. Approval of Minutes of Previous Meeting: a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, April 18, 2024. Motion No. TSAC240516-2 Moved by Rowe Watson, Seconded by Green It is recommended that the draft minutes of the Traffic Safety Advisory Committee meeting held on Thursday, April 18, 2024 be received and approved as printed and circulated. Carried. 4. Reports of Members of Council/Municipal Officers: a) Sam Flowers, Website Information Coordinator re: Reduce Neighbourhood Speeding, "Slow Down For Us" Campaign. Motion No. TSAC240516-3 Moved by Rowe Watson, Seconded by Brazier-Salo It is recommended that the verbal information presented by Sam Flowers, Website Information Coordinator and Shawn Binns, Director, Operations & Community Services, re: Reduce Neighbourhood Speeding, "Slow Down For Us" Campaign Implementation be received. Carried. b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Community Safety Zone Policy. Motion No. TSAC240516-4 Moved by Green, Seconded by Rowe Watson It is recommended 1 . That OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Community Safety Zone Policy be received. 2. That the Traffic Safety Advisory Committee receive and endorse the draft Community Safety Zone Policy. 3. That the new Community Safety Zone Policy and associated by-law be brought forward for Council's consideration. Carried. Page 2 of 3 Page 7 of 204 5.a) Minutes of the Traffic Safety Advisory Committee meeting held on Th... Traffic Safety Advisory Committee Minutes — Thursday, May 16, 2024. c) Shawn Binns, Director, Operations and Community Services re: Funding Opportunities for Campaign Initiatives. This item was withdrawn. 5. Next Meeting Date: June 20, 2024 (to be confirmed). 6. Adjournment: a) Motion to Adjourn. Motion No. TSAC240516-5 Moved by Brazier-Salo, Seconded by Green It is recommended that we do now adjourn at 6:06 p.m. Carried. Councillor Lori Hutcheson, Co-Chair Janette Teeter, Deputy Clerk Page 3 of 3 Page 8 of 204 5.b) Minutes of the Human Resources Committee meeting held on Tuesday, M... '-.Iwo + The Township of Oro-Medonte Human Resources Committee Minutes 6 v Township of Neufeld Room Proud Heritage,Exciting Future Tuesday, May 21, 2024 1:30 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Councillor Lori Hutcheson (Chair) Councillor David Clark A�*� Staff: Robin Dunn, CAO/Acting Clerk; Tamara Obee, Director, Human Resources; Shawn Binns, Director, Operations and Community Services 1. Call to Order: Councillor Hutcheson, Chair, assumed the Chair and called the meeting to order. 2. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HRC240521-1 Moved by Clark, Seconded by Greenlaw It is recommended that the agenda for the Human Resources Committee meeting of Tuesday, May 21 , 2024 be received and approved. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 1 of 3 Page 9 of 204 5.b) Minutes of the Human Resources Committee meeting held on Tuesday, M... Human Resources Committee Minutes — Tuesday, May 21 , 2024. 4. Approval of Minutes of Previous Meeting: a) Minutes of Human Resources Committee meeting held on September 11 , 2023. Motion No. HRC240521-2 Moved by Clark, Seconded by Greenlaw It is recommended that the draft minutes of the Human Resources Committee meeting held on September 11 , 2023 be approved as printed and circulated. 4 Carried. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. HRC240521-3 Moved by Greenlaw, Seconded by Clark It is recommended that we do now go in Closed Session at 1 :33 p.m. to discuss • labour relations/employee negotiations (Performance Management). Carried. b) Motion to Rise and Report. Motion No. HRC240521-4 Moved by Greenlaw, Seconded by Clark It is recommended that we do now Rise and Report at 3:44 p.m. and Report on Closed Session item 4 c) Robin Dunn, CAO/Acting Clerk re: Labour Relations/Employee Negotiations (Performance Management). Carried. Page 2 of 3 Page 10 of 204 5.b) Minutes of the Human Resources Committee meeting held on Tuesday, M... Human Resources Committee Minutes — Tuesday, May 21 , 2024. c) Robin Dunn, CAO/Acting Clerk re Labour relations/employee negotiations (Performance Management). The following staff were present: Robin Dunn, CAO/Acting Clerk; Tamara Obee, Director, Human Resources, Shawn Binns, Director, Operations and Community Services. Motion No. C240521-5 Moved by Clark, Seconded by Greenlaw It is recommended that the confidential verbal information / confidential correspondence presented by Robin Dunn, CAO/Acting Clerk re Labour relations/employee negotiations (Performance Management) be received. Carried. 6. Adjournment: a) Motion to Adjourn. Motion No. HRC240521-6 Moved by Clark, Seconded by Greenlaw It is recommended that we do now adjourn at 3:45 p.m. Carried. Councillor Lori Hutcheson, Chair Robin Dunn, CAO/Acting Clerk Page 3 of 3 Page 11 of 204 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Report Accessibility Advisory Committee COUNTY OF SIMCOF -AA Tuesday, May 21, 2024 �»^ Oro-Medonte Severn Boardroom o Chair: Doug Mein Members Present: Chair Doug Mein; Vice-Chair Lisa Cohen; Member Jan Dobson- Rose; Councillor, Township of Tay; Gerard La Chapelle; Member Steven Laurin; Councillor, County of Simcoe, Sean Miskimins; Councillor, Township of Adjala- Tosorontio, Ron O'Leary; Member Melissa Swales; and Councillor, Township of Oro- Medonte, Robert Young Members Absent: Member Caleb Brohm; and Councillor, Township of Springwater, Matt Garwood Staff Present: Fiona Hale, Deputy Clerk, Township of Adjala-Tosorontio; Sarah Cathcart, Deputy Clerk, Town of Midland; Christopher Sargent, Legislative Coordinator, County of Simcoe; and Patrick Trafford, Deputy Clerk, County of Simcoe 1 . Call to Order Chair Doug Mein called the meeting to order at 10:02 a.m. 2. Approval of Agenda Resolution AAC-11-24 Moved by: Chair Doug Mein Seconded by: Member Ron O'Leary That the agenda for the May 21, 2024 meeting of the Joint Accessibility Advisory Committee be approved. CARRIED 3. Disclosure of Pecuniary Interest There were no items for this portion of the agenda. 4. Presentations and Delegations 5 - 6 4.1. Accessible Transportation in Towns and Rural Areas (Delegation by: Heidi St. Pierre) Page 12 of 204 Page 1 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Heidi St. Pierre provided a delegation regarding specialized and conventional transit service in the Everett region. The committee asked questions of the delegate. Dennis Childs, Manager, Transit responded to questions from the committee members and the delegate regarding LINX transit and the possibility of expanded service. Vice-Chair Lisa Cohen joined the meeting at 10:07 a.m. Member Melissa Swales joined the meeting at 10:11 a.m. Accessible Transit Delegation Request Form 5. Items of Reference 7 - 11 5.1. Terms of Reference Joint Accessibility Advisory Committee Terms of Reference 13 - 16 5.2. Workplan 2024 AAC Work Plan 6. Consent Items There were no items for this portion of the agenda. 7. Matters for Consideration There were no items for this portion of the agenda. County of Simcoe There were no items for this portion of the agenda. Township of Springwater There were no items for this portion of the agenda. Township of Tay There were no items for this portion of the agenda. Township of Adjala-Tosorontio Page 13 of 204 Page 2 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... There were no items for this portion of the agenda. Township of Oro-Medonte There were no items for this portion of the agenda. Town of Midland There were no items for this portion of the agenda. 8. Other Matters for Consideration 17 - 26 8.1. Accessibility Facility Review Checklist Discussion (item deferred from March 19, 2024 AAC meeting) The committee reviewed the current Accessibility Facility Review Checklist and discussed possible changes. Facility Review Checklist Recommendation AAC-12-24 Moved by: Member Ron O'Leary Seconded by: Vice-Chair Lisa Cohen That, subject to committee deliberations, staff bring forward a revised version of the Accessibility Facility Review Checklist to be piloted at a future Joint Accessibility Advisory Committee facility review; and That, subject to changes identified during the pilot period, a final version of the Accessibility Facility Review Checklist be brought forward for consideration at an upcoming meeting of the Joint Accessibility Advisory Committee. CARRIED Chair Doug Mein advised the committee that member Lindsay Ann Cox had resigned from her position on the Joint Accessibility Advisory Committee. Chair Mein thanked member Lindsay Ann Cox for her service and wished her the best in her future endeavours. 9. Confidential Matters for Consideration There were no items for this portion of the agenda. Page 14 of 204 Page 3 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... 10. Adjournment Resolution AAC-13-24 Moved by: Member Steven Laurin Seconded by: Member Melissa Swales That the May 21, 2024 meeting of the Joint Accessibility Advisory Committee be adjourned at 11:22 a.m. CARRIED THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL. Next Scheduled Meetings: July 11, 2024 (Facility Review) November 5, 2024 (Regular Meeting) Page 15 of 204 Page 4 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... COUNTY REQ E sIMCOE: .�� FOR DELEGATION PROTOCOLAw A delegation provides an individual or an organization with an opportunity to address Council or Committee about an issue that affects Simcoe County. Scheduling of Delegations Delegations are heard of Committee meetings unless the matter is of a general nature which does not meet the mandate of a Committee or where statutory requirements require that the delegation be made directly to Council. Delegations are scheduled at the discretion of the Warden(in the case of Council meetings)or the Committee Chair(in the case of Committee meetings),subject to: The volume of material on a given agenda The number of requests for a specific meeting date and urgency of request Subject matter Other restrictions related to Section 15.6 of the Procedural By-low What to do on the day of your delegation? On the day of the meeting,delegates are requested to arrive at the Customer Service reception desk which is located just inside the main doors to the left. They will direct you to the public gallery in the Council Chambers. When introduced by the Warden/Chair you should proceed to the speaker's podium(presenter's table)located of the front of the Council Chambers. State your name,who you are representing and address your comments/responses through the Warden/Chair. Please remember to keep your comments clear and concise as the maximum allotted time for your delegation is 10 minutes. Should Members of Committee/Council require additional,information they will ask questions following the presentation. Delegates shall not speak disrespectfully of any person or use indecent,offensive or insulting language and shall not disobey the Rules of Procedure or a decision of the Warden/Chair. Page 16 of 204 Page 5 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... REQUESTCOUNTY OF SIMCOE-�-S TO APPEAR AS A DELEGATION NAME OF PRESENTER(S): Heidi St Pierre ORGANIZATION REPRESENTED(if applicable): PHONE: - EMAIL: DATE REQUEST SUBMITTED: May 13, 2024 IDENTIFY THE COMMITTEE OF COUNCIL YOU WISH TO APPEAR BEFORE: COMMITTEE OF THE WHOLE SUB-COMMITTEE/ADVISORY COMMITTEE Accessibility Advisory Committee MEETING DATE REQUESTED: May 21, 2024 SUBJECT MATTER TO BE DISCUSSED(nature and purpose of your deputation): Accessibility transportation in towns and rural areas - Everett is a fast growing municipality and the largest one in South Simcoe without LINX service. Additionally, many disabled people here in Everett experience barriers to accessing medical services as well as County goods, services and facilities, due to lack of transportation options. WHAT OUTCOME ARE YOU LOOKING TO OBTAIN AS A RESULT OF YOUR DELEGATION? Inclusion of LINX into working accessibility plan for Everett, as largest remaining unserved municipality in South Simcoe and being only ten minutes' extension of the route from Alliston. WILL YOU BE PROVIDING A POWERPOINT PRESENTATION): Yes No Fo (Note:a projector,laptop and microphone are available) IF NO,WILL YOU BE PROVIDING HARD COPY DOCUMENTS: Yes No ❑■ PLEASE NOTE THE FOLLOWING IMPORTANT ITEMS: Requests are subject to approval of the Warden. Please ensure that you have read and understand the Request for Request form and all related materials including speaking notes Delegation Protocol which is included with this application. and presentation must be received 10 days prior to meeting. Your complete package can be emailed to Deputations are limited to 10 minutes in length. clerks@simcoe.ca or mailed to the attention of the Minimum font size for presentations is greater than 24 pt Arial. County Clerk,County of Simcoe Administration Office, Council Committee of the Whole Meetings start at 9:30 a.m.unless 1110 Highway 26,Midhurst ON,L9X 1N6 otherwise advised. All presentation materials must be numbered Page 1 of XX. Information contained on this form is collected pursuant to Section 8 of the Municipal Act,2001 for the purposes of determining delegation status. All information contained on this form,including any related attachments or submissions will become public documents and may be listed on County meeting agendas,reports and/or minutes etc. Questions regarding the collection may be directed to the County Clerk at(705)726-9300 Ext. 1246 or clerks@simcoe.ca. Page 17 of 204 Page 6 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... COUNTY OF $1 MCOINMOOO S .r-- Joint Accessibility Advisory Committee (AAC) Jointly Serving: The Corporation of the County of Simcoe The Corporation of the Township of Springwater The Corporation of the Township of Tay The Corporation of the Township of Oro-Medonte The Corporation of the Township of Adjala-Tosorontio The Corporation of the Town of Midland Terms of Reference Purpose The Joint Accessibility Advisory Committee ("Committee") is established by the Corporation of the County of Simcoe("Simcoe"), the Corporation of the Township of Springwater ("Springwater"), the Corporation of the Township of Tay ("Tay"), the Corporation of the Township of Oro-Medonte ("Oro-Medonte"), the Corporation of the Township of Adjala-Tosorontio ("Adjala-Tosorontio"), and the Corporation of the Town of Midland in accordance with Ontarians with Disabilities Act 2001, and the Accessibility for Ontarians with Disabilities Act, 2005 ("Acts"), and shall act as an advisory body in accordance with both Acts and all related standards. Responsibilities The Committee shall: a) Provide input on the preparation of the multi-year accessibility plans for consideration by the respective municipal Council. The plans will address and include steps that each municipality has taken and plans to take with respect to the identification, removal and prevention of barriers to persons with disabilities as required by legislation. b) Advise on major accessibility issues related to the significant renovation, operation, purchase or lease of buildings or structures or parts of buildings or structures used as municipal buildings with special attention to those that the public are encouraged to utilize through the review of site plans and drawings as described within the Planning Act that the Committee selects as outlined in the Site Plan Review Guideline document. Pagel Page 18 of 204 Page 7 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... COUNTY OF $1 MCOINMOOS S .r-- c) Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities. d) Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by the municipalities. e) Perform other functions that are specified in the Regulations of the Acts. Composition The majority of Committee members must be person with disabilities as required under the Acts and must be residents of the County of Simcoe.All members, when eligible to vote, shall have one vote only. The Committee shall consist of ten to twelve members as follows: a) Five non-elected members who are persons with disabilities,with preference given to appoint at least one eligible resident of: • "Simcoe," • "Springwater," • "Tay," • "Oro-Medonte," • "Adjala-Tosorontio," and • "Midland." b) Five elected officials. When possible, the elected officials will be persons with disabilities. • "Simcoe"Warden (ex-officio), or designate as recommended by the Striking Committee and ratified by County Council, • One member of"Springwater" Council, • One member of"Tay' Council, • One member of"Oro-Medonte" Council, • One member of"Adjala-Tosorontio" Council, and • One member of"Midland" Council. The County may, at their discretion, authorize the appointment of: a) One citizen at large who may not be a person with a disability but who has special interest or expertise in the identification or removal of barriers or has specific expertise as a care giver to a person(s) with disabilities; and/or b) A representative of an organization representing persons with disabilities. Page 2 Page 19 of 204 Page 8 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... COUNTY OF $1 MCOIUMOOS S .r-- Recruitment All participating municipalities will be responsible for advertising recruitment opportunities through local newspapers, local libraries, and relevant organizations representing persons with disabilities. The participating municipalities will each be responsible for promoting recruitment opportunities on their respective website and through their social media accounts and gathering applications. Each of the participating municipalities, at their own expense, may do enhanced advertising. Appointmentof Members Elected officials are to be appointed by their respective Council or in accordance with their applicable by-laws or policies. The respective Councils shall review the applications received within their municipality and appoint one citizen appointee from their municipality and forward that name to the County to form the committee membership. Should one of the participating lower tier municipalities be unable to appoint their citizen appointee, the County Clerk may forward any remaining applications received by the County for their consideration. Term of Appointment a) Elected Officials: • "Simcoe"Council member shall serve for the term of office; • "Springwater' Council Member shall serve for the term as specified by his/her Council; • "Tay' Council Member shall serve for the term as specified by his/her Council; • "Oro-Medonte" Council Member shall serve for the term as specified by his/her Council; • "Adjala-Tosorontio" Council Member shall serve for the term as specified by his/her Council; • "Midland" Council member shall serve for the term as specified by his/her Council. b) Non-elected representatives: • The term shall coincide with the term of Council. Page 3 Page 20 of 204 Page 9 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... COUNTY OF $1 MCOINMOOS S .r-- • Representatives are eligible for re-appointment. Members may be required to resign from the "Committee" if they have been absent for three consecutive meetings without good cause. ChairNice-Chair The Chair and Vice-Chair of the "Committee" shall be elected at the first meeting of the "Committee" every second year. Quorum More than half of the members eligible to vote must be present in order to transact business. Meetings Meetings may be scheduled as required each year to support staff reporting and the advisory committee providing guidance and conducting facility reviews resulting in improved accessible services and facilities. All meetings shall be held during the day at a location to be determined. Resources The Clerk's Departments for "Simcoe," "Springwater," "Tay," "Oro-Medonte," "Adjala- Tosorontio," and "Midland" will share the responsibility for administrative support as appropriate, including co-ordination of meetings, compilation of agenda material, and meeting support. Responsibility for creating and distributing the agendas and record of proceedings will reside with "Simcoe". Other staff resources by"Simcoe," "Springwater," "Tay," "Oro-Medonte," "Adjala- Tosorontio," and "Midland" will be available for their respective facility reviews and as required. The effectiveness of having a joint"Committee" will be subject to review by all participating municipal Councils at least once per term. Reporting The "Committee" shall report to the respective Councils, in accordance with the provisions of their respective Procedure By-laws. The presentation of the Committee's activities will be in the form of a report containing a record of those present at the Page 4 Page 21 of 204 Page 10 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... OF COUNTY SIMCOO S .r-- meeting, the items considered, and the recommendations of the "Committee". The respective Councils may only consider and act on the recommendations within their jurisdiction. The "Committee" does not have the authority to specifically direct the activities of staff. Remuneration Non-elected representatives shall be compensated in accordance with the existing policies of the Corporation of the County of Simcoe. Each participating municipality shall reimburse "Simcoe"for all expenses associated with their non-elected representative for all regular meetings and facility reviews annually, effective January 2021. Elected officials shall be compensated in accordance with existing policies of their respective municipalities. Non-elected representatives who are persons with disabilities will be provided, at the expense of their respective municipality, with the resources related to their disability that are deemed necessary for them to fully participate in the "Committee's" activities. The resources could include such things as transportation, sign language, Braille translation etc. Any equipment shall remain the property of respective municipality. Terms of Reference Approved: County Council: November 12, 2019 Township of Springwater: December4, 2019 Township of Tay: February 12, 2020 Township of Oro-Medonte: November 27, 2019 Township of Adjala-Tosorontio: December 11, 2019 Town of Midland: September 6, 2023 Page 5 Page 22 of 204 Page 11 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Page 23 of 204 Page 12 of 26 5.0 Minutes of the Joint Accessibility Advisory Committee meeting held .. a � to 2 2 E E O O O O 2 O % / » a \ /_ /_ 70 / / / _\ U) 0 q j � \ca. § a U _\ ƒ \ U U) Q \ 7 = -0 £ / S § \ \ U) _ ) i7 / \ \ CD 07 ) 0- CD _ _ 0 % 7 ® m = E k & \ e ., .2 / > E \ § \ % _ = 2 s a g o I M 2 / O � > E 0 0E 32En 0 \ / 2 � < 0 g = = g = / < _ o « k a)= o S E� ) § E -0 / O / eU w ® \ \ �M < T U) Q 70 ƒ % 0 \ $ \ k / ƒ kO EM Ro = 2g e o @ — Q ge = b > 0 _ C = 0 / ] \ » % E _2 \ E § 0 7 0 @ / \ .- o C / \ & /\ \ \ 0 \ / d § \ k a E / \ f § \ f / « e > A % § = o xoo = » o e e3 < / \ I = < o w o O < En o I U) _ \ > w CIS & w m c 3 0/ / 2 \ _ U) 2 / E 7 = — 0 \ / 0 : \ 2 : / 7 c ° 2 -0 En / � / ee9 _ _ / ( \ \ ( % / T E E \ ¥ ® = > C _ \ � E S \ CL\ \ k \ \ k \ 2 a e y e = > 9 \ 2 & 5 \ / _ En 0 0 o = o g a g ® _ = y a a 2 ] 2 / \ 7 E / 0 2 0 § \ } m 3 @ 0- _ . _ @ � O c 3 ° • = 3 U:_ n = 0 >1 � : O 7 — q k j, — a ) � ' § / k k 2 0 $ ~ LL k t E ) / k \ \ o > c \ k k J 2 O@ E \ / % Page 24 0 204 Page13 0 26 5.0 Minutes of the Joint Accessibility Advisory Committee meeting held .. a � \ O 2 O O [ Ui k k \ 72 E L) _ = e = e @ \ 2 a \ E 77 a) -0 § © ° # - E \ # - � @ E A g _ = 2 § £ § 3 S k / i7 ) \\ n / @ 72 = as S _\/ ) \ c \ \ � / 2 a) 2 / 2A a) � / } C2 = aJ @2 ) ° @ � ¢ % ) sc % 5 E $ _ - ° = 2 - " % 2 E _ $ / § R \ M $ & \ M@ [ f k § § � � « 0 \ @ \ \ \ \ \ § \ 0 / 2 / � ) z \ � f > o = 7� � E § \ / e \ ) E\ 9 \\ 0--0 / ) E/ « \ 2 « / Ln % ' \ G = - \$ / ( = e _ = LD 2 m \ � \ \ M 0 \ ® @ ® Q � 0L Ee / Ea EM - 0 E » / ° ° > � = ac = : o = 0 = : _ ® 2 = £ _ @ : _ - o = 2 < = g = ® � / @ = o = \ = m _ - _ _ - _ _ _ ® m _ = E z _ ) > � :2 � = c _ = 2 ± _ e e 9 ° _ E _ E = E c R = ° $ _ \ < > _ _ _ _ � _ _ _ * 's > _ 2 « e > A ° M $ ° _ M ° ° ° _ -_ _ = o ° u = < . / \ E E O = z O a O o a % < E O & = a % » @ _ \ > w a 4 m c 3 2 = \ k § r M ƒ En @ m y » = g 2 g 2 » g L . k - -0 E 0 \ \ / CL E \ ' $ $ \ 2 \ R C ) G g 7 m a = o = ® - a ) = o = e = g_ \ 0 \ \ 0 ( / e / 3 \ 2 g @ o E @ 2 2 = < o / % » \ / e e = / ) \ 2 / % % § \ \ / @ � G o o S e P e o o c « 2 H @ 2 = = n = @ < N _ _ = R :3 . \ = j $ \ \ 0 g _ £ E _ \ \ \ 0 \ 2 g = e = - m g $ - / / -0 ( \ E } \ / \ \ k / 0- \ \ 7 Page 25 0 204 Page14 0 26 5.0 Minutes of the Joint Accessibility Advisory Committee meeting held .. a � 2 E E E \ C M C > \ k C \ / § / / / / / � � \k > 0 _ � @ © m8 c � > 6 a) En ( } � 0 \ 2 e = 0 mg 2 o ns o = 3 @ Eo u 2 = 2 � $ 2 % 7 \ / En _ . = 0 5 6 k E \ ) \ \ \ � � a G § \/ CL\ R S q (n \ \ @ % 5 a 3: ) § 2 \ 7 ) @ \ 2 ® ° ° a)= O c = 2 = a @ \ J_ \a � \_ / / / ƒ/ q k ® ® f \ / \ 2m $ y / a ° 7 / o f c = 2 % ± $ $ = ° ) = / \ E \ \ \ / \ o� " k \ \ ( � / \ _ $ E $ = k t — , >1 7 ° ° > 00 CL JCL \ 0 m7 � E & n � » � e7 » 7 / / 2 2 7a / / y / 2 S 7 = = o = . _ . 5 e � a m ._ b \ \ % $ / f . - 7 \ / \ \ /f » k\ e = s = < ƒ \ ƒ \ / } \ \ \ \ kjk $ k 0 _ \ > w & a a & _ \ k \ _ CM _ & _ = / / En 5 = = a = 60 0 w n 7 x f 0 \ L — 2 S : 7 \ ® ) a P e E f e m@ g ) / o 2 _ / j ƒ CL / 2 § SC: 0 0 k % / ) 0 / \ M \ k \ 7 § \ 0 k % 0 § E \ \ : \ \ R E » § $ 2 Q K k o c@ _ x . & E ? > $ E = o = o '0 _ / ° 9 > E � 2 @ X o / / k 7 / ± c m � o 0 § 0 » e @ _ = g n = @ E E @@ = O 2 b 0 � \ \ � 7 ±° $ \ « 0 7 n � E / / k 0 > ® ) ƒ \ \ / Page 26 of 204 Page15 0 26 5.0 Minutes of the Joint Accessibility Advisory Committee meeting held .. k / » E \ \ \ / / O O z � 3 0 E a e = 2 $ c 3 2 $ o & 6 \ a) ¥ $ \ % 2 0 @ _ / em 0 U) m £ _ -07 _\ k � ) \ 0. CU7 c f 22 g 2 § / § t CDg 2 S / \ /a 7 E 2% e ] a) = \ 2 a SZ $ g ( a E \ \k � M / k0M \ F \ \ � ƒ M E \ \ k / \ aQ � % j % \ Ln @ . ® / » ® ) gb 5@ 5 \ = a c¥ 0- ( /5 CO CU [ ° « ° � « S m § [ = 3 M f < � \ < _ < � < ƒ / � ƒ 0 _ \ > & w & _ ( k \ o @ U E \ o = � > ®® \\ ® ° = $ aw == & / \ k� \ 2$ \®a 0 7 % £ 0 / o _ = o = \ / 0 { _ § = J Ln s 2 a \ � \ 0 ( k \ k / 2 O m I £ a OM CM : ± C.) ° � \ \ _4 X » Z » $ � \ ) / \ / / Page 27 0 204 Page16 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... County of Simcoe/ Township of Springwater/ Township of Tay Township of Oro-Medonte/ Township of Adjala-Tosorontio Accessibility Facility Review Checklist Facility Name: Facility Address: Date of Review: Completed By: Accessible Approach and Entrance Equitable Use ❑ Is there an accessible route from the street that is the same for everyone? ❑ Is the accessible route from parking the same for all users? ❑ Is the main entrance the same for all users? ❑ Is the design appealing, with accessibility well-integrated into the design? ❑ Are sidewalks level? ❑ If there is curb cuts, are they clearly marked in yellow? Flexible Use ❑ Is there more than one way to enter the building? ❑ If there is a ramp, are there also stairs that are designed according to Ontario Building Code requirements? Simple and Intuitive Use ❑ Is the route to the building easy to find and use? ❑ Is the entrance easy to find? ❑ Can you see vertical transportation options, such as elevators, from the entrance? ❑ Are vertical transportation options clearly marked with directional signage? Updated: November 2020 Page 1 of 10 Page 28 of 204 Page 17 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Perceptible Information ❑ Is there exterior signage, and is it usable by all people? ❑ Is good lighting available? ❑ Is the building directory easy to find, if applicable? Tolerance for Error ❑ Is the path of travel free of danger from cars? ❑ Does the path avoid unexpected level changes? ❑ Is there shelter at the entrance for use in bad weather? Low Physical Effort ❑ Are the routes to entrances efficient, minimizing wasted effort? ❑ Can all people easily use both inside and outside doors? Size and Space for Approach and Use ❑ Can outside building areas be used by all people? ❑ Is there room to exit a vehicle, if using an assistive device such as a scooter or wheelchair or if carrying large packages? ❑ Is accessible parking spaces clearly identified with appropriate signage? ❑ Is the parking lot pavement smooth and level, without major cracks and bumps? ❑ Is there a designated service animal relief area? Comments: Updated: November 2020 Page 2 of 10 Page 29 of 204 Page 18 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Access to Goods, Services, Programs, and Activities Equitable Use ❑ Is the same, accessible route to the lobby and throughout the building available to everyone? ❑ Can all public spaces be used by everyone? ❑ Can seating be used by everyone? ❑ Does seating contrast with walls, floors and surrounding area? ❑ Are glass doors or large windows clearly labelled? ❑ Is there quiet space available for discussions, if required? ❑ Is there space near the entrance for customers to park scooters? ❑ Are floor mats placed where necessary and well secured? ❑ Do stairways have sturdy handrails? ❑ Are stairs safe and wide enough? ❑ Are the colours of doors and/or doorframes in hallways contrast with the colours of the walls? ❑ Is the flooring non-slip and non-shiny? ❑ Are hallways wide enough for walkers or wheelchairs? ❑ Can the entrance to each space be accessed by everyone? ❑ Can everyone make use of tables, counters, and controls? ❑ Is the design appealing to all users? ❑ Is the air quality satisfactory for all users? ❑ Are accessible features built into the overall design scheme? Flexible Use ❑ Does the interior route provide choices to users? (For example, if there is an elevator or escalator, are there also stairs designed according to Ontario Building Code requirements?) ❑ Are seating options varied (mix of heights, movable)? ❑ Can daily users adjust temperature controls in their local area? Updated: November 2020 Page 3 of 10 Page 30 of 204 Page 19 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Simple and Intuitive Use ❑ If there is more than one floor, is there a consistent layout? ❑ Are routes through the building easy to find? ❑ Are elevators and other key areas visible or clearly marked? ❑ Does signage address a wide range of literacy skills? Perceptible Information ❑ Does the building information system use a mix of symbols, print, and/or tactile methods to present vital information? ❑ Do all rooms have signage in accessible formats with good contrast? ❑ Is the signage readable under a range of conditions? ❑ Are building acoustics designed for effective communication? ❑ Is there background music? If so, is it low enough in volume so customers can hear conversations clearly? ❑ Is good lighting available? ❑ Are emergency alarms visible to people who have hearing loss? ❑ Are emergency maps or exits accessible for all people? ❑ Is there a designated medication administration site with a sink for handwashing? Tolerance for Error ❑ Are hazardous elements eliminated, isolated or shielded? This includes: • Staircases (especially the undersides)? • Hanging signs or structural elements? • Access to dangerous areas? ❑ Is the route efficient, minimizing wasted effort? ❑ Are there places to sit and rest along long corridors? Are there railings? ❑ can doors and windows be opened easily? Updated: November 2020 Page 4 of 10 Page 31 of 204 Page 20 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Size and Space for Approach and Use ❑ Can people using wheelchairs, scooters, walkers and strollers enter and exit easily? ❑ Within each area, is there a clear line of sight to important elements for any seated or standing user? ❑ Can all components be used by people of different heights? ❑ Can all controls be reached and used by people with varied abilities? ❑ Is there adequate space to use equipment (walkers, strollers, etc.)? Comments: Updated: November 2020 Page 5 of 10 Page 32 of 204 Page 21 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Usability of Restrooms Equitable Use ❑ Is a restroom with accessible features located as conveniently as other restrooms? ❑ Is the accessible design appealing to all users? ❑ Are accessible features built into the design? ❑ Is the air quality satisfactory for users (well vented, limited scented products, etc.)? Flexible Use ❑ Is there a family restroom that parents with children and others needing help can use? Simple and Intuitive Use ❑ Is the route to the restroom easy to find and use? ❑ Is the entrance easy to find? ❑ Are the soap dispensers and faucets well placed and easy to use? Perceptible Information ❑ Is the restroom signage usable by people with low or no vision or limited literacy (including pictograms)? ❑ Is good lighting available? Tolerance for Error ❑ Have tripping hazards been eliminated? ❑ Are all fixtures free from objects that block and limit their use? ❑ Are heated pipes shielded to prevent burns? ❑ Can toilet stall doors be closed and locked with limited manual dexterity? Updated: November 2020 Page 6 of 10 Page 33 of 204 Page 22 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... ❑ Can people with children and using equipment easily get in and out of the stall? Low Physical Effort ❑ If there are multiple floors, is an accessible restroom on each floor? ❑ Does the route to the restroom minimize wasted effort? ❑ Can the door be opened with ease by people with limited strength? ❑ Can all controls be operated with ease by people with limited strength? ❑ Are there grab bars in the accessible toilet stall? Size and Space for Approach and Use ❑ Can the features be used by people of different heights? ❑ Does the stall door provide room to enter and exit if using any equipment, or carrying packages, luggage, etc.? ❑ Is there room for a helper or parent in the toilet stall? ❑ Is the space free of obstacles that interfere with use (trash receptacles, supply storage)? Comments: Updated: November 2020 Page 7 of 10 Page 34 of 204 Page 23 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Additional Access Equitable Use ❑ Are drinking fountains reachable by children, people of various heights, and seated individuals? ❑ Are accessible features built into the design? Flexible Use ❑ Are public telephones useable by people at different heights? Simple and Intuitive Use ❑ Are drinking fountains and public telephones readily found? Perceptible Information ❑ Is signage provided in legible fonts and pictograms? ❑ Is good lighting available? ❑ Does the acoustic environment allow for effective telephone use? Tolerance for Error ❑ Does the position of drinking fountains, telephones, etc. avoid hazards? ❑ Are protruding objects shielded? ❑ Does the location of public telephones assure some level of privacy? Low Physical Effort ❑ Are the fountains, telephones, etc. easy to use by people of various heights? ❑ Are there places to sit while using the public telephones? Updated: November 2020 Page 8 of 10 Page 35 of 204 Page 24 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Size and Space for Approach and Use ❑ Does the placement of the fountains, telephones, etc. allow for use by a person using any equipment? Comments: Additional Comments and Notes: Updated: November 2020 Page 9 of 10 Page 36 of 204 Page 25 of 26 5.c) Minutes of the Joint Accessibility Advisory Committee meeting held ... Note: These questions were adopted from the Accessibility Directorate of Ontario's Guide "Making Accessibility Happen: Your Guide to Serving on a Municipal Accessibility Advisory Committee" and the Principles of Universal Design by the Global Universal Design Educator's Network (GUDEN). The seven principles of universal design are described below: 1. Equitable Use The design can be used by people with diverse abilities. 2. Flexible Use The design accommodates a wide range of individual preferences and abilities. 3. Simple and Intuitive Use The design is easy to understand, regardless of the user's experience; knowledge, language skills or level of concentration. 4. Perceptible Information The design communicates necessary information effectively to the user regardless of other conditions or the user's abilities. 5. Tolerance For Error The design minimizes hazards and the adverse effects of accidental or unintended actions. 6. Low Physical Effort The design can be used efficiently and comfortably with a minimum of fatigue. 7. Size and Space for Approach and Use Appropriate size and space is provided for approach, reach, manipulation, and use regardless of user's body size, posture or mobility. Updated: November 2020 Page 10 of 10 Page 37 of 204 Page 26 of 26 5.d) Minutes of the Special Council meeting held on Wednesday, May 22, 2... The Township of Oro-Medonte �~ -T'ownship of Special Council Meeting Minutes lam, Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, May 22, 2024 12:30 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor David Clark Regrets: Councillor John Bard Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Michelle Jakobi, Director, Environmental Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Brent Spagnol, Director, Development Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Tamara Obee, Director, Human Resources; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has Page 1 of 3 Page 38 of 204 5.d) Minutes of the Special Council meeting held on Wednesday, May 22, 2... Special Council Minutes — Wednesday, May 22, 2024 thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC240522-1 Moved by Lavoie, Seconded by Clark Be it resolved that the agenda for the Special Council meeting of Wednesday, May 22, 2024 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Open Forum: None. 5. Report of Municipal Service Corporation Officers for Action: a) MSC2024-01, Robin Dunn, Chief Executive Officer re: Municipal Service Corporation (MSC) Board Appointments. Motion No. SC240522-2 Moved by Clark, Seconded by Hutcheson Be it resolved 1 . That MSC2024-01 , Robin Dunn, Chief Executive Officer re: Municipal Service Corporation (MSC) Board Appointments be received and adopted. 2. That Council appoint Mr. Paul Dewaele as an independent director for the MSC Hold Co. & Operating Co. 3. That Council appoint the Township Director, Environmental Services to the MSC Hold Co. & Operating Co. as the Interim Chief Executive Officer (CEO). Carried. Page 2 of 3 Page 39 of 204 5.d) Minutes of the Special Council meeting held on Wednesday, May 22, 2... Special Council Minutes — Wednesday, May 22, 2024 6. Report of Municipal Service Corporation Officers for Information Only: a) MSC2024-02, Robin Dunn, Chief Executive Officer; Michelle Jakobi, Chief Operating Officer re: Municipal Shareholder Corporation (MSC) Report to Shareholder. Ian Veitch, Board Chair, provided verbal comments. Motion No. SC240522-3 Moved by Hutcheson, Seconded by Clark Be it resolved that the report, as listed under Item #6, Report of Municipal Service Corporation Officers for Information Only, be received: a) MSC2024-02, Robin Dunn, Chief Executive Officer; Michelle Jakobi, Chief Operating Officer re: Municipal Shareholder Corporation (MSC) Report to Shareholder. Carried. 7. Confirmation By-Law: 1%6, a) 2024-060: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, May 22, 2024. Motion No. SC240522-4 Moved by Hutcheson, Seconded by Lavoie Be it resolved that By-Law No. 2024-060: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, May 22, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 8. Adjournment: a) Motion to Adjourn. Motion No. SC240522-5 Moved by Clark, Seconded by Lavoie Be it resolved that we do now adjourn at 12:48 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 3 of 3 Page 40 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, May 22, 2024 2:34 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard (arrived @ 2:43 p.m.) Councillor David Clark (left @ 4:45 p.m.) Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Curtis Shelswell, Chief Municipal Law Enforcement Officer; George Vadeboncoeur, Manager, Planning Special Projects; Kamil Burdyna, Manager, Development Engineering; Karla Musso-Garcia, Manager, Operations; Jennifer Barrick, Manager, Environmental Systems; Scott Thomson, Operations Technical Supervisor; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. a 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 14 Page 41 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240522-1 Moved by Schell, Seconded by Young Be it resolved that the agenda for the Council meeting of Wednesday, May 22, 2024 be received and adopted. Carried. Motion No. C240522-2 Moved by Hutcheson, Seconded by Clark Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on a portion of Item 4c) Robin Dunn, CAO, re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)). Councillor Schell submitted the following: I own and operate a short-term rental property. Page 2 of 14 Page 42 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C240522-3 Moved by Lavoie, Seconded by Hutcheson Be it resolved that we do now go in Closed Session at 2:37 p.m. to discuss • Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)); • A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator); • Labour relations/employee negotiations (Finance Department). Carried. b) Motion to Rise and Report. Motion No. C240522-4 Moved by Clark, Seconded by Lavoie Be it resolved that we do now Rise at 3:56 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO, re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)). d) Robin Dunn, CAO; George Vadeboncoeur, Manager, Planning Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal- Relationships, Provincial Facilitator). e) Nelly Morrow, Director, Finance/Chief Financial Officer; Shawn Binns, Director, Operations & Community Services re: Labour relations/employee negotiations (Finance Department). Carried. Page 3 of 14 Page 43 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. c) Robin Dunn, CAO, re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)). Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO, re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)). Councillor Schell submitted the following: I own and operate a short-term rental property. Councillor Schell left the room and did not participate in the discussion or vote on this item. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services. Motion No. C240522-5 Moved by Young, Seconded by Bard Be it resolved 1 . That the confidential verbal information presented by Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Motion No. C240522-6 Moved by Hutcheson, Seconded by Clark Be it resolved 1 . That the confidential correspondence dated May 21 , 2024 from Brian Chung, Aird & Berlis LLP and presented by Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)) be received. 2. That staff proceed as directed by Council. Carried. Page 4 of 14 Page 44 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes —Wednesday, May 22, 2024. d) Robin Dunn, CAO; George Vadeboncoeur, Manager, Planning Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal- Relationships, Provincial Facilitator). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager, Planning Special Projects. Motion No. C240522-7 Moved by Schell, Seconded by Hutcheson Be it resolved 1. That the confidential correspondence dated May 17, 2024 presented by Robin Dunn, CAO; and George Vadeboncoeur, Manager, Planning Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal- Relationships, Provincial Facilitator) be received. 2. That staff proceed as directed by Council. Carried. e) Nelly Morrow, Director, Finance/Chief Financial Officer; Shawn Binns, Director, Operations & Community Services re: Labour relations/employee negotiations (Finance Department). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources. Motion No. C240522-8 Moved by Bard, Seconded by Young Be it resolved 1. That the confidential verbal information presented by Nelly Morrow, Director, Finance/Chief Financial Officer; and Shawn Binns, Director, Operations & Community Services re: Labour relations/employee negotiations (Finance Department) be received. Carried. Page 5 of 14 Page 45 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 5. Minutes of Council and Committees: a) Minutes of the Council meeting held on Wednesday, May 8, 2024. Motion No. C240522-9 Moved by Clark, Seconded by Bard Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 8, 2024 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: None. Page 6 of 14 Page 46 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 11. Reports of Municipal Officers for Action: a) OCS2024-17, Shawn Binns, Director, Operations and Community Services re: Fleet Management Strategy Final Report. Sarah Buckle and Noemie Key, Deloitte, provided a PowerPoint presentation. Motion No. C240522-10 Moved by Young, Seconded by Schell Be it resolved 1 . That OCS2024-17, Shawn Binns, Director, Operations and Community Services re: Fleet Management Strategy Final Report be received and adopted; 2. That the Fleet Management Strategy completed by Deloitte be received and used to guide operational and business planning, asset management and future policy direction. Carried. Council consented that Report Items 11 b) to 11 d) be considered and passed in aggregate. b) DS2024-063, Kamil Burdyna, Manager, Development Engineering re: Certificate of Assumption, Meadow Acres Subdivision Phase 1 Stage A, Part of Registered Plan 51 M- 1086, 2063334 Ontario Inc. [Refer to 18a)]. c) DS2024-070, Kamil Burdyna, Manager, Development Engineering re: Certificate of Assumption, Reid's Ridge Estates Subdivision, Registered Plan 51 M-1047, 2353970 Ontario Inc. [Refer to 18d)]. d) DS2024-075, Kamil Burdyna, Manager, Development Engineering re: Certificate of Assumption, Braestone Subdivision Phase 1A, Registered Plan 51 M-1070, Braestone Development Corporation [Refer to 18f)]. Motion No. C240522-11 Moved by Lavoie, Seconded by Clark Be it resolved that the Certificate of Assumption Reports, Items 11 b), c), and d) be approved as outlined in the recommendations by Kamil Burdyna, Manager, Development Engineering in the agenda reports. Carried. Page 7 of 14 Page 47 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. e) DS2024-074, Curtis Shelswell, Manager, Municipal Law re: Award for Supply and Delivery of One (1) 2024 Full size '/2 Ton 4WD Double Cab Pick-up Truck. Motion No. C240522-12 Moved by Schell, Seconded by Bard Be it resolved 1. That DS2024-074, Curtis Shelswell, Manager, Municipal Law re: Award for Supply and Delivery of One (1) 2024 Full size '/2 Ton 4WD Double Cab Pick-up Truck be received and adopted. 2. That DS-RFQ2024-001, Supply and Delivery of One (1) Full Size '/2 Ton 4WD Double Cab Truck be awarded to Jim Wilson Chevrolet Buick GMC in the amount of$52,900.00, plus HST. 3. That the Manager of Municipal Law Services be authorized to execute the appropriate agreement on behalf of the Township; 4. That the bidders be thanked and notified under the Manager of Municipal Law Services' signature. Carried. f) ES2024-09, Michelle Jakobi, Director, Environmental Services re: Streetlight Policy UTL- QMS-P01. Motion No. C240522-13 Moved by Lavoie, Seconded by Young Be it resolved 1. That ES2024-09, Michelle Jakobi, Director, Environmental Services re: Streetlight Policy UTL-QMS-P01 be received and adopted; 2. That Streetlight Policy UTL-QMS-P01 be placed on the Township website. Carried. g) F12024-07, Nelly Morrow, Director, Finance; Chief Financial Officer; and Shawn Binns, Director, Operations & Community Services re: Financial Services Review. Motion No. C240522-14 Moved by Young, Seconded by Hutcheson Be it resolved 1. That F12024-07, Nelly Morrow, Director, Finance/Chief Financial Officer/Shawn Binns, Director, Operations & Community Services re: Financial Services Review be received and adopted; 2. That Council approve an expenditure of up to $75,000 and endorse the sole source engagement of KMPG to complete the financial services review; 3. That staff report back to Council following the review. Carried. Page 8 of 14 Page 48 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 12. Reports of Municipal Officers for Information Only: a) Ralph Dominelli, Executive Staff Officer/Fire Chief re: 2024 First Quarter Oro-Medonte Fire & Emergency Services Update Presentation. b) DS2024-072, Brent Spagnol, Director, Development Services re: Fees and Charges Review/Update (Building & Planning). c) DS2024-080, George Vadeboncoeur, Manager, Planning, Special Projects re: Proposed New Provincial Planning Statement, 2024. d) ES2024-07, Jennifer Barrick, Manager, Environmental Systems re: Urbanized Stormwater Management System Annual Performance Report 2023. e) ES2024-08, Jennifer Barrick, Manager, Environmental Systems re: Communal Tile Field Performance Report 2023. Motion No. C240522-15 Moved by Hutcheson, Seconded by Lavoie Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) Ralph Dominelli, Executive Staff Officer/Fire Chief re: 2024 First Quarter Oro-Medonte Fire & Emergency Services Update Presentation. b) DS2024-080, George Vadeboncoeur, Manager, Planning, Special Projects re: Proposed New Provincial Planning Statement, 2024. c) DS2024-080, George Vadeboncoeur, Manager, Planning, Special Projects re: Proposed New Provincial Planning Statement, 2024. d) ES2024-07, Jennifer Barrick, Manager, Environmental Systems re: Urbanized Stormwater Management System Annual Performance Report 2023. e) ES2024-08, Jennifer Barrick, Manager, Environmental Systems re: Communal Tile Field Performance Report 2023. Carried. Page 9 of 14 Page 49 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Councillors Hutcheson and Schell 14. Announcements: The following members of Council provided Announcements: Mayor Greenlaw; and Councillor Hutcheson 15. Consent Agenda: a) Correspondence dated May 1 , 2024 from Councillor Schell, Township of Oro-Medonte re: Support Township of Archipelago Resolution - Phasing out free private well water testing. Staff Recommendation: Receive, Support, Advise under the Mayor's signature. b) Correspondence dated May 6, 2024 from the Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: April 2024. Staff Recommendation: Receive for Information Only. c) Severn Sound Environmental Association (SSEA), Minutes from the Severn Sound Source Protection Authority (SSSPA) 2023 meeting held on July 20, 2023; Minutes of the SSEA 2023 Q4 Board Meeting held on February 1 , 2024; Highlights from the SSEA Q1 Board Meeting held on April 25, 2024; Highlights from the SSSPA meeting held on April 25, 2024 and the SSEA 2024 01 Quarterly Report. Staff Recommendation: Receive for Information Only. d) Correspondence dated May 10, 2024 from Easter Seals Ontario re: National AccessAbility Week and Red Shirt Day 2024. Staff Recommendation: Receive, Declare, Advise under Mayor's Signature. Page 10 of 14 Page 50 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. Motion No. C240522-16 Moved by Schell, Seconded by Young Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence dated May 1 , 2024 from Councillor Schell, Township of Oro-Medonte re: Support Township of Archipelago Resolution - Phasing out free private well water testing. Received, Supported, Advised under the Mayor's signature. b) Correspondence dated May 6, 2024 from the Orillia Public Library (OPL) re: Township of Oro-Medonte Statistics: April 2024. Received for Information Only. c) Severn Sound Environmental Association (SSEA), Minutes from the Severn Sound Source Protection Authority (SSSPA) 2023 meeting held on July 20, 2023; Minutes of the SSEA 2023 Q4 Board Meeting held on February 1 , 2024; Highlights from the SSEA Q1 Board Meeting held on April 25, 2024; Highlights from the SSSPA meeting held on April 25, 2024 and the SSEA 2024 Q1 Quarterly Report. Received for Information Only. d) Correspondence dated May 10, 2024 from Easter Seals Ontario re: National AccessAbility Week and Red Shirt Day 2024. Received, Declared, Advised under Mayor's Signature. Carried. 16. Communications/Petitions: a) Correspondence from the Ontario Association of Police Service Boards (OAPSB) re: 2024 OAPSB Spring Conference & Annual General Meeting (AGM), June 3-5, 2024. Motion No. C240522-17 Moved by Young, Seconded by Bard Be it resolved that: 1 . The correspondence from the Ontario Association of Police Service Boards (OAPSB) re: 2024 OAPSB Spring Conference & Annual General Meeting (AGM), June 3-5, 2024 be received. 2. That Councillor Young and community representative Cathy Clark be approved to attend the 2024 Spring OAPSB Conference; 3. And that the Social Media Coordinator/ Corporate Executive Assistant makes the necessary arrangements accordingly. Carried. Page 11 of 14 Page 51 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 17. Notice of Motions: None. 18. By-Laws: a) 2024-048: Being a By-Law to Authorize the Issuance of the Certificate of Assumption for Meadow Acres Phase 1 , Stage 1 Subdivision, Part of Registered Plan 51 M-1086. b) 2024-049: A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte. c) 2024-050: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Segments of Keyzer Drive and Robbins Drive abutting lots 38 to 54 of Plan 51 M-1086. d) 2024-053: Being a By-Law to Authorize the Issuance of the Certificate of Assumption for Reid's Ridge Estates Subdivision, Registered Plan 51 M-1047. e) 2024-054: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Reid's Ridge on Plan 51 M-1047. f) 2024-055: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Braestone Subdivision — Phase 1A, Registered Plan 51 M-1070. g) 2024-056: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Cumberland Court and Belgian Court and segments of Georgian Grande Drive and Thoroughbred Drive, within Registered Plan 51 M-1070. h) 2024-057: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law Nos. 2023-009, 2023-032 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers ("Appointment By-law"). i) 2024-059: A By-law to Appoint a Chief Administrative Officer And to Repeal By-law No. 2007-091. Page 12 of 14 Page 52 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. Motion No. C240522-18 Moved by Lavoie, Seconded by Schell Be it resolved that By-Law Nos. 2024-048, 2024-049, 2024-050, 2024-053, 2024-054, 2025-055, 2024-056, 2024-057, 2024-059: a) 2024-048: Being a By-Law to Authorize the Issuance of the Certificate of Assumption for Meadow Acres Phase 1 , Stage 1 Subdivision, Part of Registered Plan 51 M-1086. b) 2024-049: A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte. c) 2024-050: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Segments of Keyzer Drive and Robbins Drive abutting lots 38 to 54 of Plan 51 M-1086. d) 2024-053: Being a By-Law to Authorize the Issuance of the Certificate of Assumption for Reid's Ridge Estates Subdivision, Registered Plan 51 M-1047. e) 2024-054: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Reid's Ridge on Plan 51 M-1047. f) 2024-055: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Braestone Subdivision — Phase 1A, Registered Plan 51 M-1070. g) 2024-056: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Cumberland Court and Belgian Court and segments of Georgian Grande Drive and Thoroughbred Drive, within Registered Plan 51 M-1070. h) 2024-057: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law Nos. 2023-009, 2023-032 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers ("Appointment By-law"). i) 2024-059: A By-law to Appoint a Chief Administrative Officer And to Repeal By-law No. 2007-091 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19. Closed Session Items (Unfinished Items): None. Page 13 of 14 Page 53 of 204 5.e) Minutes of the Council meeting held on Wednesday, May 22, 2024. Council Meeting Minutes — Wednesday, May 22, 2024. 20. Confirmation By-Law: a) 2024-061: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 22, 2024. Motion No. C240522-19 Moved by Hutcheson, Seconded by Bard Be it resolved that By-Law No. 2024-061: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 22, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21. Adjournment: a) Motion to Adjourn. Motion No. C240522-20 Moved by Bard, Seconded by Lavoie Be it resolved that we do now adjourn at 5:21 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 14 of 14 Page 54 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. The Township of Oro-Medonte Heritage Committee Meeting Minutes Township of Council Chambers Proud Hcritage,Exciting Future Monday, May 27, 2024 6:30 p.m. Present: Mayor Randy Greenlaw Councillor Lori Hutcheson (Co-Chair) Ruth Fountain Dorothy Moore Kayla Thibeault Victoria Veenstra Anne Walker Jessie Woodrow Regrets: Councillor Richard Schell (Chair) Staff Present: Catherine McCarroll, Senior Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Councillor Hutcheson (Co-Chair) assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC240527-1 Moved by Woodrow, Seconded by Fountain It is recommended that the agenda for the Heritage Committee meeting held on Monday, May 27, 2024 be received and approved, as amended to add as Item 4b) Correspondence received May 27, 2024 from Heritage Branch, Ministry of Citizenship and Multiculturalism re: Request for Comments, Proposed Amendments to the Ontario Heritage Act, June 26, 2024 Deadline. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 5 Page 55 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Heritage Committee Minutes — Monday, May 27, 2024. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on Monday, March 18, 2024. Motion No. HC240527-2 Moved by Walker, Seconded by Moore It is recommended that the draft minutes of Heritage Committee meeting held on Monday, March 18, 2024 be received and approved as printed and circulated. Carried. 4. Communications: a) Correspondence from Community Heritage Ontario (CHO) re: Spring 2024 Quarterly Newsletter. Motion No. HC240527-3 Moved by Veenstra, Seconded by Walker It is recommended that the correspondence from Community Heritage Ontario (CHO) re: Spring 2024 Quarterly Newsletter be received. 1 Carried. b) Correspondence received May 27, 2024 from Heritage Branch, Ministry of Citizenship and Multiculturalism re: Request for Comments, Proposed Amendments to the Ontario Heritage Act, June 26, 2024 Deadline. Motion No. HC240527-4 Moved by Moore, Seconded by Woodrow It is recommended 1 . That correspondence received May 27, 2024 from Heritage Branch, Ministry of Citizenship and Multiculturalism re: Request for Comments, Proposed Amendments to the Ontario Heritage Act, June 26, 2024 Deadline be received. 2. That it is recommended to Council that staff be directed to make a submission through the Environmental Registry of Ontario (019-8738) by the June 26, 2024 deadline. Carried. Page 2 of 5 Page 56 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Heritage Committee Minutes — Monday, May 27, 2024. 5. Reports of Members of Council/Municipal Officers: a) Catherine McCarroll, Senior Planner re: Renaming the Abandoned Cemetery. Motion No. HC240527-5 Moved by Moore, Seconded by Woodrow It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Renaming the Abandoned Cemetery be received. 2. That it is recommended to Council that the "Abandoned Cemetery" name be replaced with Old Barrie Road Baptist Cemetery. 3. That staff proceed accordingly. Carried. b) Catherine McCarroll, Senior Planner re: Cemetery Signs. Motion No. HC240527-6 Moved by Thibeault, Seconded by Veenstra It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Cemetery Signs be received. 2. That it is recommended to Council, further to Motion Nos. HC231120-4 and C231213-10, that the revised signage for the four (4) Cemetery signs, as generally presented, be approved including the potential amended name for the "Abandoned Cemetery" (Old Barrie Road Baptist Cemetery). 3. That staff proceed accordingly. Carried. c) Catherine McCarroll, Senior Planner re: Wilberforce Street Sign — Sign Quotes. Motion No. HC240527-7 Moved by Fountain, Seconded by Thibeault It is recommended 1 . That the correspondence presented by Catherine McCarroll, Senior Planner re: Wilberforce Street Sign — Sign Quotes be received. 2. That it is recommended to Council the sign, as generally presented, be approved and brought forward to the 2025 budget deliberations. 3. That staff proceed accordingly. Carried. Page 3 of 5 Page 57 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Heritage Committee Minutes — Monday, May 27, 2024. d) Committee Member Victoria Veenstra re: Website Updates. Motion No. HC240527-8 Moved by Walker, Seconded by Fountain It is recommended 1 . That the information presented by Committee Member Victoria Veenstra and Catherine McCarroll, Senior Planner re: Website Updates be received. 2. That it is recommended to Council that the updates, at this time, as generally presented, be approved and implemented prior to the 2024 Ontario Heritage Conference. 3. That staff proceed accordingly. 4. That the matter be brought back for further updates. Carried. e) Catherine McCarroll, Senior Planner re: Doors Open. Motion No. HC240527-9 Moved by Veenstra, Seconded by Woodrow It is recommended that the correspondence presented by Catherine McCarroll, Senior Planner re: Doors Open be received. Carried. f) Catherine McCarroll, Senior Planner re: Heritage Designation Timeline. Motion No. HC240527-10 Moved by Fountain, Seconded by Moore It is recommended that the correspondence presented by Catherine McCarroll, Senior Planner re: Heritage Designation Timeline be received. Carried. Page 4 of 5 Page 58 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Heritage Committee Minutes — Monday, May 27, 2024. g) Catherine McCarroll, Senior Planner re: Heritage Committee Meeting Schedule, July, August, 2024. Motion No. HC240527-11 Moved by Woodrow, Seconded by Veenstra It is recommended 1. That the correspondence presented by Catherine McCarroll, Senior Planner re: Heritage Committee Meeting Schedule, July, August, 2024 be received. 2. That it is recommended to Council that By-Law No. 2019-021, Heritage Committee, be waived to allow the Heritage Committee to meet once in the summer, if required and date to be determined. Carried. 6. Next Meeting Date: To be Confirmed. 7. Adjournment: a) Motion to Adjourn. Motion No. HC240527-12 Moved by Thibeault, Seconded by Walker It is recommended that we do now adjourn at 7:33 p.m. Carried. Councillor Lori Hutcheson, Co-Chair Janette Teeter, Deputy Clerk Page 5 of 5 Page 59 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. From: Heritage Consultation (MCM) <Heritage.Consultation@ontario.ca> Sent: Monday, May 27, 2024 3:02 PM To: Cc: Downing, Gavin (MCM) <Gavin.Downing@ontario.ca> Subject: Proposed Amendments to the Ontario Heritage Act You don't often get email from heritage.consultation@ontario.ca.Learn why this is important This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Hello, The More Homes Built Faster Act, 2022 (Bill 23) introduced several changes to address the interaction of heritage protections and housing supply. These changes included new requirements for municipalities with non-designated ("listed") properties on their heritage registers, most of which came into effect on January 1 , 2023. The Province has been monitoring the implementation of the original amendments and is responding to feedback from municipalities regarding concerns that have been raised. Newly proposed amendments, if passed, will help alleviate administrative pressures and encourage municipalities to prioritize the review of properties most important to their communities, while still meeting the intent of the original amendments to the OHA and its regulations, aimed at increasing housing supply and supporting Ontario's future growth. Today, the Honourable Todd J. McCarthy, Minister of Public and Business Service Delivery, tabled Bill 200, the Homeowner Protection Act, 2024 in the House. Schedule 2 of Bill 200 proposes amendments to the Ontario Heritage Act. These amendments, if passed, would extend the timeframe for municipalities to review legacy listed properties included on their register (i.e., those listed properties included on a municipal register as of December 31 , 2022). Municipalities would have until January 1 , 2027, to issue a notice of intention to designate these properties before they must be removed from the register. The proposed amendments also include rules that, if passed, would clarify how a municipality voluntarily removing a listed property from the register prior to a legislated timeframe or requirement would impact their ability to relist the property. A detailed description of the proposed statutory amendments to the Ontario Heritage Act has been posted on the provincial Environmental and Regulatory Registries for public review until June 26, 2024. The postings can be accessed at https://ero.ontario.ca/notice/019-8738. We invite you to provide comments through this website. Thank you, Gavin Downing Director Heritage Branch Ministry of Citizenship and Multiculturalism Ontario 0 Taking pride in strengthening Ontario, its places and its people Page 60 of 204 5. M ji itage Committee meeting held on ._ Monday, May 27, 2024. /V CtL� � Ldd� Ila Page 61 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. 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County of Simcoe Archaeological Management Plan Thematic History and Colonial Period Archaeological Potential Page 99 Name Description St. Michael's (New) This cemetery is located at 7975 Highway 12, on part Lot 6 Roman Catholic Concession 3. The site is partly enclosed by a wrought iron fence Cemetery with stone gate posts at the main entrance. The cemetery is identified by name at the entrance. More than 1,750 marked burials have been made at this site. Among the oldest graves are those of: William F. Barney (May 15, 1876), Joseph Carey (June 11, 1887), James Coleman (Jan. 20, 1890 aged 48) and Phyllis Cashmen (Nov. 7, 1895). This cemetery remains in active use, and burials were made here as recently as 2017 (Nella Apa). St. Paul's Anglican This cemetery (OGS #8888) is located on Lot 9 Concession 6. Cemetery There are no listings for this cemetery in the "Find a Grave" or GenWeb databases. There were no references to any church lot in the abstract index volumes for Lot 9 Con. 6 in North or South Orillia Townships. St. Paul's Anglican This cemetery is located at 2959 Grass Lake Line (at Agnew Cemetery (St. Paul's and Road), on part Lot 9 Concession 13. The entrance to the site is St. Mark's Cemetery, St. marked by stone gate posts, and a carved stone identifies the George's Lake Union cemetery and the "establishment date" of 1872. Part of the Cemetery) grounds is enclosed with a rail fence. There have been at least 109 marked burials at this location. Among the oldest of the marked burials are those of Fred Wahl (Sept. 3, 1899), Edward Edwards (1848-May 21, 1901) and Michael A. Aikman (1828- Aug. 25, 1903). This cemetery remains in active use, and interments have been made here as recently as 2015 (Hilma R. Baikie). Oro Township Abandoned Cemetery This small cemetery (OGS #3582) is located at 610 Old Barrie (Baptist Cemetery, Barrie Road West, on part Lot 11 Concession 6. It is situated Road Cemetery, approximately 700 metres east of Line 5, on the knoll of a hill Roadside Plots, immediately beside the old (closed) entrance to the Oro landfill. Thompson Family This site once contained a Baptist Church which was later moved Cemetery, Thompson to Bass Lake Road. It is not known how many graves were Cemetery, Two Lone located in this cemetery, but the site presently contains two Plots) enclosures with four graves and the badly broken remains of a few tombstones. These graves have been marked with new granite stones, and are in memory of Eliza Tuck, the wife of David Thompson, who died on May 20, 1879 aged 35 years. Her husband David (b. ca. 1842) is believed to be buried here, as well as their infant daughter. Another tombstone bears the traces of the words "our son." The two enclosures are each marked by four stone corner posts, linked by lengths of metal pipe and ornamented with chain links. The well known Simcoe County author, Kenneth McNeil Wells, and his artist wife Lucille paid for the installation of the commemorative markers. This site is closed 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. County of Simcoe Archaeological Management Plan Thematic History and Colonial Period Archaeological Potential Page 100 Name Description to further burials. African Episcopal Church This cemetery is located on 1645 Line 3 North, on the west half of Cemetery. (African Lot 11 Concession 4. This one acre (0.404 ha) site was deeded Episcopal Methodist to the congregation by Noah Morris and contains a chapel that Cemetery, African was opened for services on May 26, 1849. This chapel was used Methodist Episcopal by the congregation until it was abandoned in 1916. The building Cemetery, Oro African was restored in 1947-49, and was declared a National Historic Cemetery, Oro African Site in 2002. There are various commemorative plaques and Methodist Episcopal monuments on the grounds. The church was used by perhaps Cemetery) 90-100 black families. The cemetery contains at least 83 or more graves, some of them are marked but the majority are unmarked. Among the early marked burials are those of Daniel Banks (January 1864), Eliza Banks (January 1865) and James Pleasant Bush (ca. 1780-June 1, 1876). The last burials that were made in the churchyard were those of Ruth Eddy (1869-Jan. 24, 1935), Daniel Eddington Thompson (1867-Aug. 28, 1945) and James Dixon Thompson (1875-Dec. 18, 1949). Balfe Property Graves This cemetery (OGS #10061) is located between 1376 and 1450 Line 3 North, on part Lot 12 Concession 3. The site is believed to contain a number of unmarked graves. This site is no longer in active use and is closed to any further burials. Bethesda This cemetery (OGS #5503) is located at 1562 Old Barrie Road Congregational Church West at the 3rd Line, on part Lot 10 Concession 3. The original '/2 Cemetery (Houghton acre (0.202 ha) site was deeded to the congregation by the Rev. Burial Site. Ari Raymond in August 1859. Additional parcels of land may have been added in February 1869 and June 1876 (Oro deeds #27404, 73[6]49, [90955?]). There is a commemorative cairn on site for the Bethesda Congregational Church which was erected here in 1859, "re-bricked" in 1899, and closed for services in 1965. There have been at least 128 marked burials made in this cemetery, some of which pre-date the construction of the church. The oldest marked burials are thought to be those of John Stuckey (1762-Mar. 1, 1837), and possibly Margaret J. Downing (died Feb. 10, 18[3]6 aged 57). The Downing tombstone has sunk and the dates are beneath the surface of the sod, therefore this death date is supplied information from a transcript made in 1977. Other early burials include those of Margaret Slessor (June 2, 1844), George Syme (Apr. 1, 1847 aged 29), Stephen William Graham (Nov. 14, 1856 aged 5 months), Ann Hart (1821-May 22, 1857) and George Brown ([April?] 4, 1861 aged 4). Burials were made here as recently as 2010 (Marion 1. Briggs). Cameron Family This cemetery (OGS #5203) is located near the entrance to Cemetery (Lake, Home Park on Cameron Drive, Big Cedar Estates (12th Line near Cameron Family Burial Bass Lake Road), on the west half of Lot 6 Concession 13. The • Township of Proud Heritage, Exciting Future Moon Private Cemetery Circa 1842 Maintained by the Township of Oro-Medonte To provide feedback, or report hazards call: (705) 487-2171 Township of Proud Heritage, Exciting Future Abandoned Cemetery Circa 1879 Maintained by the Township of Oro-Medonte To provide feedback�87-2171 or report hazards call: (705) Township of Proud Heritage, Exciting Future R 9by cemetery Circa 1831 Maintained by the Township of Oro-Medonte To provide feedback, or report hazards call: (705) 487-2171 Valley View Cemetery Circa 1832 Private Property No Trespassing Ui Ui J Ui s w �u �l of c x s ZL LL LL LLj m J 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Oro Township Heritage Website Landing Page https://www.oro-medonte.ca/living-here/culture-heritage/ Culture & Heritage This area was first home to the Indigenous people, the Huron-Wendat. They left behind significant archaeological sites in the region and Indigenous people continue to have a living legacy in the wider region. French explorers, missionaries and fur traders travelled the region beginning in the 1600s. White settlers began arriving in the 1820s. They came mainly from England, Ireland, and Scotland. As part of defense preparations during the War of 1812 Penetanguishene Rd, and Line 1, then called Wilberforce St, were surveyed and cleared, mainly to protect a corridor to Georgian Bay during the hostilities. In 1819 a Black Settlement was established by government decree along Line 1 of Oro-Medonte. Numerous books exist describing pioneer family life. Publications written by the Oro-Medonte History Committee and available from the Township include: The Story of Oro, Kith 'N Kin, The Hills of Oro and Other. Landmarks, Knox Presbyterian Church, and The Oro African Church. Other local authors who have described pioneer life include: Marion Keith, Samuel Jermey, Loreen (Rice) Lucas, Mary O'Brien, Eleanora Hallen, and Monty Leigh. There are Oro-Medonte residents who have made major contributions in politics, farming, science, writing and music: Hon E. C. Drury, former premier of Ontario; writer Kenneth Wells; former speaker of the Ontario legislature, Hon. Allan McLean; Sir Sam Steele, pioneer of the RCMP; singer/composer Wishart Campbell; U. of T. philosopher Prof. Hume; former federal Minister of Citizenship and Immigration Rt. Hon. Ellen Fairclough, and; scientist, Dr. Murray Luck to name a few. Points of Interest You can explore sites of interest including historical markers, monuments, cemeteries, and places of historical interest in our interactive map. You may find gems such as: • The unique "African Church". • The location of a tall wooden tower built in 1906 by the Federal Government as part of a "geodetic survey". (Other towers were located at Peterborough and Orangeville.) After W.W. II, three radar domes were constructed on the site which became part of the Page 76 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. "Greenline" defense system in conjunction with the early radar warning system that watched for Soviet bombers and ICBMs during the "Cold War". The TransCanada Pipeline went across Oro in 1958. In the early days there were a number of"ruptures" of the pipeline that could be heard many miles away--they sounded like a jet plane. Oro African Methodist Episcopal Church Episcopal Church https://www.oro-medonte.ca/living-here/culture-heritage/oro-african-methodist-episcopal-church/ Please incorporate this sidebar image with appropriate credit into the page. It can be removed from the sidebar. o Sidebar, Items of Interest ■ https://www.oro-medonte.ca/media/evhp4ttg/the-oro-african-methodist- episcopal-church.pdf The Oro African Methodist Episcopal Church, built between 1846 and 1849, is a designated National Historic Site. It is one of the last extant buildings erected by a community of African Canadians whose roots were uniquely anchored in the history of United Empire Loyalists and represents the important role that Black militiamen played in the defense of Upper Canada during the War of 1812, and also represents early Upper Canada land policy. The Oro African Methodist Episcopal Church is one of, if not, the oldest African log church still standing in North America. This Church stands as a testament to both the Black Settlers who carefully crafted and cared for it for nearly 75 years and passionate community volunteers who have worked diligently to preserve it since its abandonment in the 1920's. In 2013, the Township acquired the services of Heritage Consultants to prepare a Cultural Heritage Assessment (CHA) to assess the building condition and develop a long term strategy for its preservation. The assessment concluded that the condition of the Church was far worse than expected, and as a result it was closed to the public until a comprehensive restoration effort could be undertaken. Through a successful fundraising campaign and other funding, the Township was able to make the recommended restorations required, and on August 19, 2016 the Oro African Methodist Episcopal Church re-opened its doors to the public, thanks to the support of hundreds across Canada and the USA. While the church is no longer an active church with a congregation, this modest place of worship is more than a National Historic Site. From the first day of worship until today, the African Church has engendered heartfelt emotions from many people regardless of race, gender, age, or religion. The Township remains a steward of the Church and the property. Page 77 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. PLEASE NOTE: The Church is currently closed for tours, however visitors are encouraged to still visit the grounds. New Content for Sidebar Remove these downloads from the main page and please add a new sub-page called Communities of Oro-Medonte. • https://www.oro-medonte.ca/media/31kpvbap/carley-community-hall.pdf • https://www.oro-medonte.ca/media/04vbwi0d/creighton.pdf • https://www.oro-medonte.ca/media/xggbpfm2/moonstone.pdf • https://www.oro-medonte.ca/media/15mgkgif/st-george-an_qlican.pdf Communities of Oro-Medonte Carley Use on map photo? Carley was named, like many other hamlets, after a local family. The Canadian Pacific Railway built a line from Toronto to Sudbury in 1907 and Carley was created. A train station, water tank and residence were built by CPR on what is now the Warminster Side Road as a refuel depot and also to serve local farm families. A stockyard was added in 1909 to accommodate the shipment of hogs and cattle. Expansion began with the addition of a post office and an outdoor ice rink was built for winter hockey. In 1911 telephone lines appeared and the McDuff Bros. of Coulson were contracted to build a one room schoolhouse. The McDuff Bros. built the school house using their state of the art cement machine. Miss Maud Bell, a resident of Carley, was the first teacher. The doors opened in 1913 to her 20 students' grades 1 to 8. By 1920 a general store, boarding house and brickworks were added to the community. And so the one room school house began its history as the focal point of the community. As there was no church, the residents used the school house for religious meetings. Community picnics were also held on the school grounds at which they had races, games, a luncheon and on occasion ice cream. The school had a sports field which the resident youngsters used to play basketball and football. 1939 was an historic year for Carley as the train carrying King George VI and Queen Elizabeth (the queen mother) stopped to take on water. The area residents organized a "light" show for the royal couple by lighting bonfires and turning on their car headlights. Page 78 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. As with many rural communities, Carley diminished as members of farm families were being drawn to the city. In 1960 the rail station was closed and torn down. Better roads, more cars and ultimately diesel engines led to its decreased size. The one room schoolhouse graduated its last 15 students (taught by Mr. Robert Ritchie) in 1965. Due to provincial policy of school consolidation, one room school houses were now a thing of the past. The one room school house is the community's only remaining historical building. Currently, it is being used as the community hall and residents hold craft sales, family reunions and euchre tournaments there. Creighton • Mailboxes at Creighton c. 2001. Pg 135 Medonte: A Township Remembered The village of Creighton consisted of three saw and shingle mills, owned by the Cooks, the Connors and the Chases. It also had two hotels, a schoolhouse, two woolen mills, a blacksmith shop, a boot maker's shop, a milliner and dress shop, a general store, a post office, a tavern, two halls and various homes and farms. The name came from a preacher who was in the area at the time and Mrs. Cavanagh wrote to the government asking that her post office be named Creighton. Today, many of the landmarks are gone but some remain as private homes. The Creighton House, built by Michael Cavanagh in 1850, was the general store, tavern, inn and post office finally closing to become a private residence in the 1950's. The Creighton halls were built in 1850 and 1880 and are still standing. The Creighton school was built in 1866 and turned and bricked in 1899. It is now a private home. Edgar Photo • Sandy Miller's Store in Edgar built in 1871. From Pg 227 "The Story of Oro" Edgar, one of the most thriving communities in the early days of Oro Township, was established in 1832. At one time it was known as "Richardson's Corners" but was later name Edgar after an early settler, John Edgar. This hamlet featured a Half Way House knowing as the Morningstar Hotel. In 1866 John Smith operated a store and post office. The stage brough the mail to the village once each week in the early days. In 1873, the telegraph was installed at the Miller Store. On the south-west corner of the village a shoe repair shop was in operation. There were several resident doctors in Edgar. Page 79 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Moonstone Photo • The Moonstone Store c1903 - Pg 173 Medonte: A Township Remembered Moonstone is a community located on County Road 19 between the 7th and 9th Concession. For the first part of its history, this hamlet was known as Medonte. It is said that Mrs. Edmond Moon was reading Wilkie Collin's book "The Moonstone" and suggested this as a new name for the post office. The fact that the Moon brothers were some of the first settlers in the district may also have had something to do with it! William Miller had the first general store in Moonstone. After some years, he and his family moved to Brampton in Peel County. Other owners were Sykes, T. D. Robinson and Arthur Dunlop. Lloyd Dunlop, son of Arthur, became the next owner. After a fire in 1954 obliterated the old store, Lloyd rebuilt and expanded the business and sold fine furniture and electrical appliances. The Dunlops of Moonstone became a very well-known business throughout southern Ontario. The business continued until Lloyd retired about 1990 and the store was closed. The Robinson family served as the secretary treasurer for Medonte. T. D. Robinson filled this position for many years. George Shannon operated a blacksmith shop in Moonstone for many years. He shoed horses did welding and mended harnesses when horsepower was the means of transportation and farm work. Stories of Oro-Medonte This should also be a new sidebar. PDF's can be removed. • Sidebar, Items of Interest https://www.oro-medonte.ca/media/plsgkOzp/memories-of-an- eady-resident.pdf • Sidebar, Items of Interest https://www.oro-medonte.ca/media/4fhandsx/the-story-of- communications-in-oro.pdf • Sidebar, Items of Interest https://www.oro-medonte.ca/media/tlslooed/the-story-of-oro- fair.pdf The Oro Fair - Read more in "The Story of Oro" Insert image Page 80 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. "It was as much a social as an agricultural event—the hall contained the products of the women's deft fingers stood near the gate. At one side was a long shed, deveted to the display of farm produce —a grandstand, formed by nature from a grassy knoll covered with sweet smelling pines, rose at one side and made a convenient and delightful resting place. Now it was thronged with people and resounding with a joyous bedlam of all the noises that all the farms in Oro joined together could produce"; thus wrote the famous Oro-born Canadian author Marion Keith, as she described the Oro township fair, then in the second half of its first century. But such was not always the setting for Oro fair. . . When Richard Drury, as president, and Joseph thomas as secretary treasurer of the Oro Agricultural Society, led the first Oro fair in 1853, it was smaller and held at Rix's tavern on the NW corner Lot 15, Conc. 1, Oro on the Penetanguishene Road. The first list of members includes the names of Drury, Thomas, partidge, Hickling, Raikes, Flaherty, Cliffard, Crawford and O'Brien; people who have played a prominent part in the development of Oro, many of whose descendents still live on the original homesteads. For the first two or three years, they held a spring ploughing match and a regular fair in the fall, but the spring match was dropped and held either as a separate event or in conjunction with the county match in the fall. In 1855 the fair was held at White's Tavern in Dalston and while we do not know how many judges' refreshments netted Mr. White, 8 shillings, 9 pence and debited the society's books a like amount. The taverns must have had an attraction for the people, directors and judges alike, for it was held at three different taverns before settling at the township hall (now Old Town Hall, Line 7 N & 15/16 Sideroad) in 1869. The fair is still held today. Oral History This history is excerpted from Medonte, A Township Remembered, p81. Consider purchasing a book for further stories. The late Bessie Wilson was born in Eady in November 1910 and died in 2000. She told many interesting stories of this area. Some of these were told to her by her father, George Wilson. Her great-grandfather, the first farmer of Eady, was Lieutenant George Wilson. One special story she told was of the brief courtship of her grandparents, William and Greta Moon. The Postmaster of Moonstone at the time was Thomas Moon who had three eligible daughters. Late one evening, William Wilson decided that he no longer wanted his aunt, Jane March, to continue as his housekeeper. He went to the post office to speak to Mr. Moon and to request a bride, but arrived after the young ladies had retired upstairs for the night. However, Mr. Moon called to the eldest daughter to say that Mr. Wilson was visiting and wanted a wife! She refused without coming downstairs. Then the next daughter was called. She accepted his proposal without coming downstairs. They were married shortly afterward. Page 81 of 204 5.f) Minutes of Heritage Committee meeting held on Monday, May 27, 2024. Bessie also remembered the "track kids", about 20 children, who each day walked from the station area down the railway track to the old Eady School. This was before 1925. Fun times included horse-drawn sleigh ride parties up and down the concession roads, followed by games, and hot food such as a big pot of beans at a neighborhood home. There was also a snowshoe club composed of members who traveled from the 10th Line to Grenard, and usually warmed themselves at Art Moffit's home. Bessie remembered her father speaking of the wonderful patience Wilfred Walker had with one of his three sons. Although he could have directed the team of horses to back up a wagon load of animals onto the weigh scales in a matter of seconds, Mr. Walker let the young boy do it taking much longer, but providing invaluable experience. Her school day memories at the "Old Eady School" (the second school) included the water pail and a big dipper in it for everyone to drink from, the wash basin which all the children shared, the two outside "air-conditioned" toilets, teachers boarding at nearby farms and several later marrying farm sons. Her first teacher was Edna Dudenhoffer from Orillia. Others were Mrs. Sibbald, Evenly Langman from Orillia, Nell Sprott from Collingwood (later Mrs. Grant Blaney), Miss Alma Walker from Coulson, and Miss Louise Turner from Elmvale. Mrs. Isaac Day was the Public School Inspector, "a nice, white haired, friendly man who came around twice a year, driving his horse, and school got out early those days". Several meetings, discussions, votes, arguments and hard feelings took place regarding the dividing of SS# 14, the building of a new school, and the location of it. Then Mr. Day condemned the old school house. In the midst of this disturbance, in March 1925, the school burned down without explanation. Questions Tourism Ambassador Link? o https://www.oro-medonte.ca/playing-here/tourism-arts-culture/oro-medonte- tourism-ambassador-certificate-program/ Page 82 of 204 5.f Minutes of Heritage Committee meeting held on Monday, May 27, 2024. The Corporation of the Township of Oro-Medonte By-law 2019-021 AMENDED A By-law to Establish a Heritage Comm iee and to repeal and replace By-law 2013-017 (Heritage Committee) Whereas Section 28 of the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 as amended, herein referred to as the "Act", provides that the council of a municipality may by by-law establish a municipal heritage committee to advise and assist the council on matters relating to Parts IV and V and such other heritage matters as the council may specify by by-law; and Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to establish a Municipal Heritage Committee; Now Therefore the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That a Municipal Heritage Committee is hereby established for the Township of Oro-Medonte and such committee shall be known as the Oro-Medonte Heritage Committee. 2. That the purpose of the Oro-Medonte Heritage Committee shall be to advise and assist Council and staff in matters related to cultural heritage resource conservation including public awareness of heritage, heritage planning and Heritage Act designation located within the Township. 3. The mandate of the Oro-Medonte Heritage Committee shall be to provide suggestions and advice on matters pertaining to heritage, specifically: 3.1. To act as an advisory body to Council, and recommendations shall be forwarded to Council for consideration. 3.2. Cultural and Heritage Resources a) To provide recommendations with respect to artifacts and archival documents or materials currently held by the Township. b) Provide recommendations for the care and maintenance of municipal cultural or heritage resources such as cairns, monuments, and plaques. 3.3. Heritage Register a) Pursuant to Section 27 of the Act, on behalf of the Clerk, keep a register of property situated in the municipality that is of cultural heritage value or interest. b) Consult with and recommend to Council regarding the inclusion of a property in the register. c) Consult with and recommend to Council regarding the removal of a property from the register. 3.4. Public Education a) Provide public education and promote awareness and conservation of Oro-Medonte's cultural heritage. Page 83 of 204 I !� i 5.f Minutes of Heritage Committee mejgtl'gp2Agjg2-pHner'iC�?j"O iyea '27, 2024. Page 2 of 3 3.5. Planning Matters a) Provide advice on cultural heritage matters, as requested, in accordance with the Township of Oro-Medonte's Official Plan on Planning Act applications. 3.6. Conservation of Property and Heritage Conservation Districts a) Consult with and recommend to Council pursuant to Part IV— Conservation of Property of Cultural Heritage Value or Interest and Part V— Heritage Conservation Districts of the Ontario Heritage Act. i I b) Pursuant to Section 38 of the Act, all members of the Oro-Medonte Heritage Committee are authorized to conduct inspections. i 4. Upon appointment, the Oro-Medonte Heritage Committee shall develop a Strategic Work Plan for the term, and shall submit same for Council's consideration. The Strategic Work Plan shall encompass how the Oro- Medonte Heritage Committee will address the various components of its mandate, and may recommend other initiatives for Council's consideration. The Strategic Work Plan shall support Council's current Strategic Plan. 5. On behalf of the Township of Oro-Medonte,the Oro-Medonte Heritage Committee shall maintain affiliated membership with the Simcoe County History Association, National Historic Sites Alliance of Ontario, and any other associations or agencies as approved by Council. 6. That the following persons shall be appointed as members of the Oro-Medonte Heritage Committee for the term of the Council that appointed them or until their successors are appointed. Where a member ceases to be a member before the expiration of their term,Council may appoint another eligible person for the unexpired portion of the term: 6.1. Five (5) Members of the Public i 6.2. Two (2) Members of Council (1 Chair and 1 Vice-Chair) 'I i 6.3. Mayor(Ex-officio) 7. Council shall strive to maintain a minimum of one (1) public member in transitioning between terms to provide continuity. 8. Council shall appoint the Chair and Vice-Chair of the Oro-Medonte Heritage Committee. The Council members appointed to the Oro-Medonte Heritage Committee shall be non-voting members. 9. The Oro-Medonte Heritage Committee shall endeavor to meet monthly, with the exception of July and August. 10.The Township of Oro-Medonte's Procedural By-law shall govern the process and activities of the Oro-Medonte Heritage Committee. 11.The persons appointed to the Oro-Medonte Heritage Committee shall be paid such remuneration as outlined in the Remuneration By-law. j 11.1. Notwithstanding the above, any person providing assistance with special events shall be on a volunteer basis, with no remuneration. 12.The Director of Development Services, or their designate, shall be the staff liaison to the Oro-Medonte Heritage Committee. i Page 84 of 204 5.f') Minutes of Heritage Committee m"t+ AglOqaMqjj5[" 27, 2024. Page 3 of 3 13.That this By-law shall take force and effect upon final passage hereof. By-law Read a First, Second and Third Time, and Passed this 271" Day of February,2019. The Corporation of the Township of Oro-Medonte r —�2 Mayor, H.S.H ghes are I� �I �I II i i Page 85 of 204 6.a) Correspondence from National Institute for Governmental Purchasing ... C: M1 ru a� s v " a 4+ CL N Lj o 0. o a -0 Z t+ N � v L LM Z O 0 � `� 0 N v v ru L X in Z O N } V V1 4 CJ a n N G L�7 ru a� L a i � -0 o L ruO V C E � � G w ru C (3) N 40 +�.+ GJ a ru N 9 S N O N L _ � O v i v A' ruM t V Q In O O LM o � V ru 3 ,a Z ra O vv � V_ ru Z kA >, `~ O LU Lj LJ v N ru ILL Page 86 of 204 6.a) Correspondence from National Institute for Governmental Purchasing ... From: Diane Daly <DDaIV(d-)_nigp.org> Sent: Wednesday, June 5, 2024 10:49 AM To: Kitchener, Dee <dkitchenerp_oro-medonte.ca> Subject: NIGP-CPP: Congratulations! You don't often get email from ddaly(o)nigp.org. Learn why this is important This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. June 5, 2024 Dear Dellene Kitchener, I am deeply privileged to congratulate you on successfully completing NIGP-CPP Exam Module B in May 2024. You are among the leaders to earn your NIGP-CPP certification from the Institute. Congratulations! The Institute issued the first CPPO designation in 1964 and, five decades later, we began issuing our NIGP Certified Procurement Professional certifications in 2020. In May of 2024, the NIGP Certified Procurement Professional (NIGP-CPP) certification program has not only become the most sought- after certification in public procurement, but it's now only the second procurement and contracting certification (NIGP and the National Contract Management Association [NCMA]) to ever achieve accreditation by the ANSI National Accreditation Board (ANAB), the most prestigious personnel certification accreditation program worldwide. The NIGP-CPP is the only certification managed and administered through NIGP. What sets the NIGP-CPP apart from all others is that it's a competency-based certification anchored in the Public Procurement Competency Framework that utilizes a scenario-based, modular exam to assess the technical competencies, skills, abilities, and behaviors required of procurement leaders. By earning ANAB's accreditation, the achievement validates that our certification, achieved by more than 1,500 procurement leaders throughout North America, meets those standards. We recognize that standards are critically important to the public procurement community which frequently incorporates ANSI and ISO standards in bid specifications and assessments. We are particularly grateful for your dedication to professional certification and your support for NIGP's Pathways which integrates learning and recognition. With your achievement, you have joined a prestigious group of procurement leaders who successfully demonstrated the competencies anchored in the Public Procurement Competency Framework. This recognition distinguishes your career, your credibility, and the sustained impact you have on public procurement. Congratulations once again! Within 72 hours, you will be able to access your ASPIRE record through the NIGP website where you can access your NIGP-CPP digital badge, https://www.nigp.orq/documents/ASPIRE%20Badges NIGPCPP.pdf. After 72 hours, you can click in the upper right corner on your profile page to access your badge. Please proudly share your NIGP- CPP badge across your social media accounts and add NIGP-CPP after your name on your business cards, your email signature, etc. The proper usage is: Name, NIGP-CPP. You can also access your digital certificate now through the NIGP-CPP Portal record. Please go to https://www.nigp.org/certification/current-candidates-register-for-testing and click on Register for Page 87 of 204 6.a) Correspondence from National Institute for Governmental Purchasing ... Testing to login to your NIGP-CPP portal record. (You do not need to register for testing — this is the login location.) Once you are logged in to the NIGP-CPP portal, you will scroll down under the section labeled "Practitioner" until you see "Download Certificate". In early July, you will receive your printed NIGP-CPP certificate in the mail, suitable for framing. Your initial three-year certification cycle runs from June 1, 2024, through March 31, 2027. You may begin earning your NIGP-CPP recertification Continuing Education Hours (CEHs) as of June 1, 2024. We will mail your NIGP-CPP lapel pin to you in mid-May. I'd also be happy to connect with you on Linkedln. We plan to post notices related to the NIGP-CPP certification, and we'd love for you to join with us on promoting your certification. We would also appreciate a written testimonial on your experience in achieving your NIGP-CPP and the value it brings to your career. With your permission, we post testimonials on the NIGP Website, our social media outlets, and in collateral materials. You can send testimonials directly to me at DDaly(a_).nigp.org. Additionally, we will be sharing the names of all new NIGP-CPP certificants via a Press Release on the NIGP website later this week. We would be happy to send a notification to your supervisor/boss, if you would like. Please provide his/her name, title, organization, mailing address, and email address to me to DDaly[a)nigp.org. We'll send those notification letters out in early July. And, the NIGP Marketing Team has prepared a Press Release that you can personalize and then share it on your social media or distribute it yourself to your local newspapers, your organization, your chapter or community newsletters, etc. Please go to NIGP-CPP Press Release Template to access this Press Release. It is customizable for you to update the date, include your name and details, etc. If your Press Release is published, please send a copy to me. We'd love to see your recognition as a NIGP-CPP! Now that you have achieved your NIGP-CPP, your next journey towards recertification begins. Continue your life-long learning efforts through exceptional educational programs offered by the Institute, our network of NIGP chapter affiliates, and our collegial associations. Please feel free to reach out to me if you have any questions. Once again, congratulations on your worthy achievement! Sincerely, Diane Page 88 of 204 11 .a) ES2024-11 , Michelle Jakobi, Director, Environmental Services re: R.. 74eO WO Township of Staff Report Proud Heritage, Exciting Future To: Council From: Michelle Jakobi, Director, Environmental Services Meeting Date: June 12, 2024 Report No.: ES2024-11 Subject: Partners for Climate Protection Program (PCP) Type: Requires Action Motion No.: Recommendation 1. That Report No. ES2024-11 be received and endorsed. 2. That Council appoint Michelle Jakobi, Director of Environmental Services and to oversee the implementation of the Partners for Climate Protection Program (PCP) milestones and be the points of contact for the PCP program for the Township of Oro-Medonte. Background In June 2023, Council received correspondence from the Severn Sound Environmental Association (SSEA) requesting the Township join the FCM-ICLEI Partners for Climate Protection Program (PCP). Motion No. 230614-11 directed staff to report back to Council with respect to this request. For over 25 years, the PCP program has provided members support to reduce local greenhouse gas (GHG) emissions and improve the quality of life for residents in their communities. The PCP program is a national network of over 400 municipalities with the shared goal of taking action against climate change and reducing local greenhouse gas emissions. The program is administered by ICLEI—Local Governments for Sustainability (ICLEI Canada) and the FCM (Federation of Canadian Municipalities) and consists of a Five- Environmental Services June 12, 2024 Report No. ES2024-11 Page 1 of 4 Page 89 of 204 11 .a) ES2024-11 , Michelle Jakobi, Director, Environmental Services re: R.. Step Milestone Framework that guides members on how to take action against climate change by reducing emissions. The program also receives funding from FCM's Green Municipal Fund and ICLEI Canada. Analysis The PCP program is focused on mitigating climate change by understanding municipal and community energy uses and working to decrease the carbon footprint associated with energy use. The PCP program will support the Township in developing a Climate Action Plan while gaining access to the following tools and resources: • Support and guidance, through the PCP Milestone Framework, in reducing GHG emissions. • Access via the PCP Hub to a network of over 350 local governments across Canada that are taking action on climate change by offering their experience and examples. • Technical support tools, including the PCP Milestone Tool and PCP Protocol. • Information and access to funding opportunities, such as those offered by FCM's Green Municipal Fund. • Capacity-building resources, including workshops, case studies and training opportunities. • Awards and recognition for milestone achievements and for reported measures. Along with access to the benefits of program participation, the Township of Oro- Medonte will likewise commit to the following responsibilities: • Move through the Milestone Framework within 10 years of joining. • Report on progress at least once every two years. • Actively participate in program activities and share your experience with other network members. Township Staff have taken preliminary steps to develop a local climate action plan. The Milestone framework through participating in the PCP program will provide a roadmap whereby Council, staff and the community will jointly participate in its development and long-term success. The first step towards membership in the PCP program is the appointment of one staff member and one elected official to be the Township's main PCP contacts. This appointment is to be provided on the program application through a formal Council endorsement. Environmental Services June 12, 2024 Report No. ES2024-11 Page 2 of 4 Page 90 of 204 11 .a) ES2024-11 , Michelle Jakobi, Director, Environmental Services re: R.. Financial/Legal Implications/ Risk Management Membership in the PCP program is free and provides access to tools, networking, case studies, and other informational resources. However, formal council resolution is required to join the program. Should the Township decide to withdraw from the program and/or is not able to meet the PCP program requirements, rejoining at a later date is an option. Policies/Legislation None Corporate Strategic Priorities Financial Sustainability Community Engagement Strengthen Operational Capacity Consultations Environmental Services- Summer Student Severn Sound Environmental Association- Sustainability and Climate Action Coordinator Attachments None Environmental Services June 12, 2024 Report No. ES2024-11 Page 3 of 4 Page 91 of 204 11 .a) ES2024-11 , Michelle Jakobi, Director, Environmental Services re: R.. Conclusion Township of Oro-Medonte participation in the PCP program illustrates municipal environmental leadership and a commitment to moving climate change mitigation and adaptation forward. Respectfully submitted, Michelle Jakobi, Director, Environmental Services May 27, 2024 Approvals: Date of Approval Shawn Binns, Chief Administrative Officer (CAO) June 3, 2024 Environmental Services June 12, 2024 Report No. ES2024-11 Page 4 of 4 Page 92 of 204 11 .b) ES2024-12, Michelle Jakobi, Director, Environmental Services re: R... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Michelle Jakobi, Director, Environmental Services Meeting Date: June 12, 2024 Report No.: ES2024-12 Subject: Rain Barrel Sale 2024 Type: Requires Action Motion No.: Recommendation 1. That Report No. ES2024-12 be received. 2. That Council discontinue the direct provision of a 2025 rain barrel sale and continue to promote the initiative and rainbarrel.ca through social media in the spring of 2025, directing those interested in the initiative to purchase products through an alternative channel. Background In 2023, Environmental Services Staff with the support of Corporate Communications and RainBarrel.ca organized the first rain barrel sale in Oro-Medonte. Information regarding the sale is outlined in Report ES2023-08 which included Council endorsement of a 2024 rain barrel sale. Analysis In early 2024, following Council's direction, staff resumed the rain barrel sale initiative and were successful in opening the sale on April 9, 2024. In an effort to enhance public awareness regarding the rain barrel sale program, staff revised the promotion strategy that was utilized during the 2023 sale period prior to launching the 2024 sale. Environmental Services June 12, 2024 Report No. ES2024-12 Page 1 of 3 Page 93 of 204 11 .b) ES2024-12, Michelle Jakobi, Director, Environmental Services re: R... To support the sale, social media channels and the Township website were updated, and Council agenda's included notification of the sale with all marketing directing those interested to the RainBarrel.ca sale page for Oro-Medonte. Following the same sale and delivery process as 2023, the 2024 sale continued to be a direct sale between RainBarrel.ca and customers, with deliveries shipped directly to customers beginning May 28, 2024. Although marketing and promotion efforts increased, sales of these products decreased in 2024. Statistics are summarized as follows: • Sale period- 51 calendar days (increased from 29 days in 2023) • Social media posts- 10 posts were completed on all Township platforms (Facebook, X, and Instagram) weekly from the date of sales beginning April 11, 2024 o Total number of social media views on Township channels (Facebook, X and, Instagram) — 2,059 (decreased from 3,465 views in 2023) • Council Agenda Posts- 2 on April 24 and May 8, 2024 (not included in 2023 sale) • Product Sales: 0 11 units were sold (16 sold in 2023). Specifically, ■ Four (4) to properties in Oro-Medonte ■ Four (4) to properties in Township of Tiny ■ Three (3) to properties in Township of Severn • 2 of the 5 purchases were made by locations connected to Township of Oro- Medonte municipal drinking water systems Given the low volume of sales and the increased marketing and promotion, it is recommended that Council discontinue direct sales in 2025 but continue to promote the initiative and rainbarrel.ca through social media in the spring of 2025, directing those interested in the initiative to purchase products through an alternative channel. Financial/Legal Implications/ Risk Management Similar to the 2023 sale, RainBarrel.ca managed the sale and distributed the purchased products directly to customers; while the Environmental Services & Corporate Communications departments managed logistics pertaining to the sale and developed the social media marketing campaign. Policies/Legislation None Corporate Strategic Priorities Community Engagement Environmental Services June 12, 2024 Report No. ES2024-12 Page 2 of 3 Page 94 of 204 11 .b) ES2024-12, Michelle Jakobi, Director, Environmental Services re: R... Consultations Website Information Coordinator Social Media Coordinator Manager, Communications & Public Relations Environmental Services Administrative Assistant Attachments None Conclusion As previously referenced above, in early 2024, following Council's direction, Township staff resumed the rain barrel sale initiative and were successful in opening the sale on April 9, 2024. In an effort to enhance public awareness regarding the rain barrel sale program, staff revised the promotion strategy prior to launching the 2024 sale. Although marketing and promotion efforts increased, sales of these products decreased in 2024. Given the low volume of sales and the increased marketing and promotion, it is recommended that Council discontinue direct sales in 2025 but continue to promote the initiative and rainbarrel.ca through social media in the spring of 2025, directing those interested in the initiative to purchase products through an alternative channel. Respectfully submitted, Michelle Jakobi, Director, Environmental Services May 31, 2024 Approvals: Date of Approval Shawn Binns, Chief Administrative Officer (CAO) June 03, 2024 Environmental Services June 12, 2024 Report No. ES2024-12 Page 3 of 3 Page 95 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn, Manager Community Services Meeting Date: June 12, 2024 Report No.: OCS 2024-17 Subject: Pickleball Capital Project Update Type: Requires Action Motion No.: Recommendation 1. That report OCS 2024-17 be received and adopted; 2. That Council supports the advancement of the conceptual planning/design to advance the future development of pickleball courts at the revised location of 3331 Line 4 North; 3. That consideration for the construction and development of the courts and future amenities be brought forward in the 2025-2026 Township budget; 4. And that staff consult with the Warminster community regarding the potential surfacing of the multipurpose pad in Danny McHugh Park to facilitate pickleball and report back to Council following the consultation program. Background The recently completed Parks and Recreation Master Plan includes recommendations to advance the development of purpose-built pickle ball courts to address the growing need, and to further support the demand for the sport in the Township. Pickleball is one of the fastest growing sports and the Township currently does not have dedicated pickleball courts. During the 2023-2024 budget process, Council approved the allocation of$60,000 for the planning and design of purpose built pickleball courts on the Guthrie Lands (71 Line 4 North), with additional funds earmarked for future construction (see Attachment 1). Following the completion of the Parks and Recreation Master Plan and consultation with the Township's pickleball groups, the Township property located at 3331 Line 4 has been Operations and Community Services June 12, 2024 Report No. OCS 2024-17 Page 1 of 6 Page 96 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... identified as a preferred alternate location to support the development of pickleball courts. Analysis Originally, the Guthrie lands emerged as a strong candidate for the new courts as the site boasts ample space, and sits away from densely populated neighborhoods, minimizing potential noise concerns from neighbouring residents. While the Guthrie lands hold long- term promise as a future hub for recreation development there are a number of significant drawbacks, specifically: 1) The lands are currently agricultural and in production; 2) The costs to develop access, parking, servicing, and ancillary facilities would be significant; 3) There is no long-term timeline for the future development of the Guthrie lands and given the significant costs associated with the development of large-scale sports facility development this would likely only be feasible through the establishment of regional partnerships. Although the Guthrie lands have some advantages, the growing demand for pickleball courts and further consultation with the Township's pickleball user groups have led staff to explore alternative locations which would be more practical solution in the short term. The Township has limited lands of suitable size and location available for park development, however there is a parcel of undeveloped Township owned property at 3331 Line 4 N which could accommodate pickleball and future development. This parcel has a developed area which currently houses the Huronia Led Nurse Practitioner Clinic, the Environmental Services water tower, the OMFES Headquarters, and the driveway into the new community center and school. However, behind these amenities, there is a section of undeveloped land that could be a suitable location for the proposed pickleball courts and would be accessible via the new school/community centre access road. The red outline in the image below delineates the entire property and the blue outline identifies the proposed area for consideration for the pickle ball courts. Operations and Community Services June 12, 2024 Report No. OCS 2024-17 Page 2 of 6 Page 97 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... Af • Image: Subject property - 3331 Line 4 North This location boasts several advantages, including its central location in the Township, its proximity to existing community amenities, like the new school and community center, and is next to an already busy community park, which is home to the Oro-Medonte Tennis Club and the Horseshoe Valley Pickleball Club. The site also presents fewer development constraints and lower development costs than the Guthrie site. Having all these amenities, centrally located in a high growth area would further create a recreational hub for residents of all ages and needs. Further, by situating the new courts in the geographical center of the Township, it would increase accessibility to a wider range of residents. This could significantly increase participation by reducing travel times and distances, especially for those who live on the outskirts of the Township. Additionally, this location lends itself for consideration for the development of additional recreational amenities, such as a bicycle pump track for youth, a dog off leash area and possibly an artificial ice rink, as recently proposed to Council by the Line 4 Park Outdoor Rink Volunteers. Granted the priority will be to address the needs for pickleball, conceptual fit planning would be undertaken to consider the full potential of this site, especially given the proximity to the new community center and school along with future development of community health facilities and an increasing growth in population. Operations and Community Services June 12, 2024 Report No. OCS 2024-17 Page 3 of 6 Page 98 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... Interim Solution — Danny McHugh Given the time involved with planning, designing and eventually constructing pickleball courts, staff are recommending an interim solution to help address some of the existing pickleball demand. In 2023, in response to the increasing number of requests from residents to have pickleball in their communities, staff procured the painting of pickleball lines on most of the multipurpose pads throughout the Township. These lines were to serve as a temporary solution to help address the immediate need and were welcome additions to the parks. This interim measure has worked out well except in Warminster where the quality of the line painting completed by the contractor did not meet the Township standards and cannot be easily remedied. Considering this, and the need for higher quality courts to support the growing demand in this area, staff are proposing to provide an acrylic surface to part of the Warminster multipurpose pad to provide two dedicated pickleball courts. This solution will come with additional considerations, including a re-evaluation of how this space is used. Typically, parks with multipurpose pads are host to outdoor rinks in the winter, however for at least the last five years, Warminster has not had an active volunteer group to build or maintain an ice rink. Granted challenging weather conditions have made making ice increasingly difficult. Even in successful winters, rink usability has decreased from months to weeks due to fluctuating temperatures., Therefore, the solution proposed is a compromise that facilitates multi-use. By providing an acrylic surface to half the pad, the remaining area continues to be suitable for an outdoor rink, should a volunteer group return in the future. Additionally, by creating pickleball courts, the usable season of the pad is extended, and it will increase the recreational activities available in the community, catering to a wider range of interests. Further the existing pad lighting allows for longer playing times on the pickleball courts, further extending their usefulness. Staff propose to initiate a consultation with the residents of Warminster regarding the suggested changes at Danny McHugh Park and will report back to Council with the results of the consultation and proposed next steps in July. Financial/Legal Implications/ Risk Management The $60,000 capital allocation for pickleball courts, previously approved by Council would be readily applied to the newly proposed location in Horseshoe Valley. Currently, there is no additional requirement for funding. Future development costs would be included in the 2025/2026 Capital Budget for Council's consideration. Following the proposed consultation regarding the acrylic court surfacing in Warminster, staff will report back to Council with a recommended direction for further consideration and approval. Operations and Community Services June 12, 2024 Report No. OCS 2024-17 Page 4 of 6 Page 99 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... Policies/Legislation Parks and Recreation Master Plan Corporate Strategic Priorities Financial Sustainability Community Engagement Well Planned Development Consultations Director, Operations and Community Services Director, Environmental Services Huronia Nurse Practitioner Led Clinic OMFES Fire Chief Attachments Attachment#1 - Pickleball Capital Project Worksheet Conclusion Given the limitations that the Guthrie lands present as a location for purpose-built pickleball courts, staff are recommending that the municipally owned property at 3331 Line 4 North be considered to undertake design work to advance the construction of pickleball courts and conceptual planning to support the potential of future development. Additionally, the proposed the acrylic surfacing project in Warminster would allow the Township to provide an interim improvement for pickleball players in the short-term horizon, while also laying the groundwork for a long-term solution that would meet the growing demand for the sport in the community. Operations and Community Services June 12, 2024 Report No. OCS 2024-17 Page 5 of 6 Page 100 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... Respectfully submitted, Roz Llewelyn, Manager, Community Servies, May 27, 2024 Approvals: Date of Approval Nelly Morrow, Director of Finance / CFO June 4, 2024 Shawn Binns, Chief Administrative Officer (CAO) June 4, 2024 Operations and Community Services June 12, 2024 Report No. OCS 2024-17 Page 6 of 6 Page 101 of 204 11 .c) OCS2014-017, Roz Llewellyn, Manager, Community Services re: Pickle... + M aj a, a, N Q O O � z aj � Z U e 0 o L O it CU x V) a- a- a- . J ��► ,�„ E E X i CU o 0 0 tn v v U U a aJ a) v L.L V) L/) V) { w = y C CC y � O a-- + a) 7 �L U L C C U O U u d O L O ++ O C c ra ra o •co In ra •� a c to O OL fu U — -O O E O � C O +' -O CL Q a) CO — a) .� O ra + a M C CL u = t m O_ _O E a) (6 a) E a) aJ C O O v� a-- C V1 aJ C U O M U = +� > �n O_ aJ CD 0 !E OCU Qj QOJO O Z � CUE c > ` O O ra U o0 -0 o m a E v (U >- -0 .` +� v Q o v O Q c Ln no L V, U — _S � m � o c _� v o E a1 c O ra N 4- � M > v' v c o c C a G p O +� CU L 4- a — Z3 I U n c a) O > V i , t� u N C a�i ° a, 3 k o t E E -F - L v a } II v -o *' v w U Q o S = a) ~ t o (U o CT M c +� Z3 s a o o m U - 3 w c .� ° o o �' ar — n3 �C a� a c o � v � a °J � E •- V = p u a) M N a) a2 -2 U as m .`—° -0 E v 'a a o v aEi o o a>i > FA ° u U p a o 2 2 a U _ 2 A m v v v o Page 102 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Dr... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Jennifer Barrick, Manager, Environmental Systems Meeting Date: June 12, 2024 Report No.: ES2024-10 Subject: Drinking Water Compliance Report 2024 - Eady Hall Well Supply Type: For Information Only Motion No.: Recommendation 1. That Report No. ES2024-10, Drinking Water Compliance Report 2024 — Eady Hall Well Supply, be received for information only. Background In conjunction with a facility rental agreement for Eady Hall between the Township & Brookstone Academy, Environmental Services completed work in Summer 2022 to fulfill regulatory requirements with the Ministry of Environment, Conservation & Parks (MECP) and the Simcoe Muskoka District Health Unit (SMDHU) to transfer the existing drinking water system at 73 Eady Station Road from a `Small Drinking Water System (Hall)' under Ontario Regulation 319/08: Small Drinking Water Systems (O.Reg 319/08) under the Health Protection and Promotion Act to a `Small Municipal Non-Residential Drinking Water System' serving a designated facility (i.e. private school under the Education Act) under O.Reg 170/03: Drinking Water Systems (O.Reg 170/03) & O.Reg 243/07: Schools, Private Schools and Child Care Centres (O.Reg 243/07), both under the Safe Drinking Water Act, 2002. As a result of the drinking water system re-classification, the site is subject to Section 11 reporting under O.Reg 170/03. This requires that the Township of Oro-Medonte, as the Owner/Operating Authority of a regulated drinking water system, prepare an annual report, covering the period from January 1 to December 31 in a year, no later than Environmental Services June 12, 2024 Report No. ES2024-10 Page 1 of 4 Page 103 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Dr... February 28 of the following year and that the report must contain the following information: a) A brief description of the drinking water system, including a list of water treatment chemicals used by the system; b) Describe any major expenses incurred to install, repair, or replace required equipment; c) Summarize any reports made to the Ministry of Environment, Conservation and Parks (MECP) for Adverse Water Quality Incidents (AWQls); d) Summarize the results of tests required under O.Reg. 170/03, or under an approval, municipal drinking water licence or order, including an Ontario Water Resources Act order, if tests required under this Regulation in respect of a parameter were not required during that period, summarize the most recent results of tests of that parameter; and, e) Describe any corrective actions taken. Considering the applicable provincial drinking water legislation of O.Reg 170/03 & O.Reg 243/07, both Brookstone Academy AND the Township of Oro-Medonte are responsible for aspects of the drinking water system and operation. As such, Brookstone Academy and the Township (Environmental Services) entered into a Drinking Water System Operations Agreement which defines operational responsibilities for both parties and is reviewed and renewed on an annual basis. Brookstone Academy terminated both its Facility Rental and Drinking Water System Operations Agreements with the Township for the Eady Hall facility at the end of February 2024. Subsequently, the drinking water system was no longer deemed to serve a 'designated facility', nor be subject to O.Reg 170/03 requirements. As a result, Eady Hall was registered back to its original classification as a 'Small Drinking Water System' under O.Reg 319/08. The details of this report will reflect only the months in operation as 'Small Municipal Non-Residential Drinking Water System' serving a designated facility classification covering January 1 to April 8, 2024 (the date at which it returned to its original classification as a 'Small Drinking Water System' under O.Reg 319/08). Environmental Services is fulfilling the last of the contractual obligations to Brookstone Academy by compiling this report. This report will be made available to Brookstone Academy and the public in accordance with O.Reg 170 requirements. Environmental Services June 12, 2024 Report No. ES2024-10 Page 2 of 4 Page 104 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Dr... Analysis Attached is the 2024 Drinking Water Compliance Report for the Eady Hall Well Supply. This report captures the O.Reg 170/03 reporting requirements for the 'Small Municipal Non-Residential Drinking Water System' serving a designated facility. Financial/Legal Implications/ Risk Management This Report will also be supplied to Brookstone Academy, posted on the Township's website, and available on request at the Township Administration Centre for public access and review in accordance with O. Reg 170/03 requirements. Policies/Legislation Health Protection and Promotion Act,1990 Safe Drinking Water Act, 2002 O.Reg 319/08: Small Drinking Water Systems O.Reg 170/03: Drinking Water Systems O.Reg 243/07: Schools, Private Schools, and Child Care Centres Corporate Strategic Priorities Financial Sustainability Community Engagement Choose an item. Community Safety Choose an item. Choose an item. Consultations Director, Environmental Services Environmental Services Technologist Attachments Drinking Water Compliance Report 2024 — Eady Hall Environmental Services June 12, 2024 Report No. ES2024-10 Page 3 of 4 Page 105 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environmental Systems re: Dr... Conclusion Per current provincial drinking water regulations, the annual Drinking Water Compliance Report for the Eady Hall Well Supply has been completed and provided for information to Council as part of the Environmental Services Department's commitment to informing the Mayor and Council of the status of the Municipal Drinking Water Systems. This report will also be posted to the Township website and supplied to the designated facility. Respectfully submitted, Jennifer Barrick, Manager, Environmental Systems Approvals: Date of Approval Michelle Jakobi. Director, Environmental Services May 31, 2024 Shawn Binns, Chief Administrative Officer (CAO) June 3, 2024 Environmental Services June 12, 2024 Report No. ES2024-10 Page 4 of 4 Page 106 of 204 1 1 JenniferManager, • -ntal Systems re, `f Township of Oro-Medonte Drinking Water Compliance Report 2024 Eady Hall Well Supply Annual Report (Prepared in accordance with Section 11 of Ontario Regulation 170/03) Period Covering: January 1 to April 8, 2024 June 12, 2024 Page I •7 OT ZU4 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-,,,, ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- Table of Contents 1 Introduction .................................................................................................................. 3 2 Reporting Requirements .............................................................................................. 3 2.1 Requirements under Section 11: Annual Report.................................................... 3 3 Compliance Reporting Requirement ............................................................................ 4 3.1 Availability of the Drinking Water Compliance Report............................................ 4 4 Eady Hall Well Supply.................................................................................................. 5 4.1 Municipal Drinking Water System Description ....................................................... 5 4.2 Water Treatment Chemicals .................................................................................. 6 4.3 Major Expenses Incurred within the Drinking Water System ................................. 6 4.4 Ontario Regulation (O.Reg) 170/03: Operational Checks, Sampling and Testing . 6 4.4.1 Schedule 12: Microbiological Sampling and Testing (O.Reg 170/03) ............. 6 4.4.2 Schedule 15: Chemical Testing (O.Reg 170/03)............................................. 7 4.5 Lead Testing (O.Reg 243/07) ................................................................................ 9 4.6 Reporting and Corrective Actions ........................................................................ 10 4.6.1 Schedule 16: Reporting of Adverse Test Results and Other Problems......... 10 4.6.2 Schedule 18: Corrective Actions ................................................................... 10 4.7 Municipal Summary Report.................................................................................. 10 4.7.1 Schedule 22, Section 1 ................................................................................. 10 5 Conclusion ................................................................................................................. 11 List of Tables Table 1: Major Expense Summary Table 2: Schedule 12 Microbiological Sampling and Testing Summary Table 3: Schedule 23 Inorganic and Schedule 24 Organic Results Summary Table 4: Trihalomethanes and Haloacetic Acids Results Summary Table 5: Nitrate and Nitrite Results Summary Table 6: Sodium and Fluoride Results Summary Table 7: Adverse Water Quality Incidents (AWQIs) & Corrective Actions Summary Table 8: Regulatory Compliance Summary Page 108 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-Q5 ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- 1 Introduction The Township of Oro-Medonte has prepared this report to satisfy the requirements of Section 11: Annual Report of Ontario Regulation (0.Reg.) 170/03. This report covers the period of January 1 to December 31, 2024, and applies to the following municipally-owned and operated drinking water system: Eady Hall Well Supply (DWS #260097786) The Eady Hall Drinking Water System (DWS) was previously considered a small drinking water system under Ontario Regulation 319/08: Small Drinking Water Systems (O.Reg 319/08), regulated by the Ministry of Health and Long-Term Care (MHLTC). In Summer 2022, the Township of Oro-Medonte (Township) and Brookstone Academy entered into a facility rental agreement to use Eady Hall (Hall) as a second facility for the Brookstone Academy private school (Grade 4 through Grade 8). This change in use made the drinking water system a `designated facility' under O.Reg 170/03: Drinking Water Systems (O.Reg 170/03) and the drinking water system category changed to a `Small Municipal Non-Residential' system that is regulated by the Ministry of the Environment, Conservation and Parks (MECP). Brookstone Academy terminated its facility rental agreement with the Township for the Eady Hall facility, effective the end of February 2024. Subsequently, the drinking water system was no longer deemed to serve a `designated facility' nor be subject to O.Reg 170/03 requirements. As a result, Eady Hall returned to its original classification as a `Small Drinking Water System' under O.Reg 319/08 in April 2024. The details of this report will reflect only the months in operation as a `Small Municipal Non-Residential Drinking Water System' serving a designated facility classification (January 1 to April 8, 2024). 2 Reporting Requirements 2.1 Requirements under Section 11: Annual Report Section 11 of O.Reg 170/03 requires that the Owner of a drinking water system shall ensure that an annual report, covering the period from January 1 to December 31 in a year, be prepared no later than February 28 of the following year. The report must include the following information relating to the period covered by the report: Contain a brief description of the drinking water system, including a list of water treatment chemicals used by the system; 3 1 Eady Hall Well Supply Page 109 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-4,5 ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- • Describe any major expenses incurred to install, repair or replace required equipment; • Summarize any reports made to the Ministry of Environment, Conservation and Parks (MECP) for Adverse Water Quality Incidents (AWQIs); • Summarize the results of tests required under O.Reg. 170/03, or under an approval, municipal drinking water licence or order, including an Ontario Water Resources Act order, if tests required under this Regulation in respect of a parameter were not required during that period, summarize the most recent results of tests of that parameter; and, • Describe any corrective actions taken. 3 Compliance Reporting Requirement 3.1 Availability of the Drinking Water Compliance Report In accordance with Section 11 of O.Reg. 170/03, a copy of the report is available to the public, free of charge from the following outlets: • Township of Oro-Medonte's website (www.oro-medonte.ca); and, • Public request at the Municipal Office, located at 148 Line 7 South, Oro-Medonte. The public is advised of the report's availability and how to obtain a copy, without charge, on the Township of Oro-Medonte's website and social media by February 28tn 2025. 4 1 Eady Hall Well Supply Page 110 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-,,,, ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 -,dHai g,,Exih,k Fw.- 4 Eady Hall Well Supply i EADY HALL WELL SUPPLY Drinking Water System Number: 260097786 Raw Water Source: Groundwater . Water - - . . Water Small Municipal Non-Residential System Drinking System D- • - - . 170) WONPopulation Served: Approx. 30 persons 4.1 Municipal Drinking Water System Description The Eady Hall Well Supply (DWS #260097786) is located at 73 Eady Station Rd, Coldwater, ON. The facility is owned and operated by the Corporation of the Township of Oro-Medonte in accordance with the 2022 Engineer's Evaluation Report. The Eady Hall DWS has one drilled groundwater well. Since it serves a single building, with no external water distribution pipes, only primary disinfection is required. Primary disinfection is achieved through ultraviolet (UV) disinfection with a treatment unit capable of applying a minimum UV dose of 40mJ/cm2, as specified in the MECP Procedure for Disinfection of Water in Ontario. Filtration is also provided upstream of the UV unit to ensure any particles from the well water are filtered out prior to the UV treatment unit, to aid and ensure proper disinfection. Monitoring of the drinking water system's operation is performed through weekly operational checks conducted by certified drinking water operators in Environmental Services, who are deemed the `Operating Authority' through a Water Operations Agreement with Brookstone Academy. To support disinfection control, the UV unit emits visual and audible alarms and is equipped with a solenoid valve that automatically closes in the event of a general power failure, UV system failure or if the UV dose drops below 40 mJ/cm2. This ensures that only water that has been adequately disinfected is supplied to those in attendance at the Hall. Brookstone Academy staff are also able to notify Environmental Services when a UV unit failure occurs, and Environmental Services staff will respond immediately. 5 1 Eady Hall Well Supply Page 111 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-,,,, ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- 4.2 Water Treatment Chemicals No water treatment chemicals were utilized during the reporting period due to treatment being provided by UV. 4.3 Major Expenses Incurred within the Drinking Water System The Township of Oro-Medonte has determined expenses over $25,000 to be considered a `major expense'. A brief summary of the major or notable expenses incurred or during the reporting period to install, repair, or replace required equipment related to the provision of drinking water, and the value of each is included in the table below. Table 1: Major or Notable Expense Summary Expense Cost Incurred N/A N/A 4.4 Ontario Regulation (O.Reg) 170/03: Operational Checks, Sampling and Testing O.Reg. 170/03 outlines specific operational checks and sampling requirements for drinking water systems, while O.Reg. 169/03 specifies drinking water quality standards and maximum allowable concentrations of analytical parameters. During the reporting period, the required operational checks were completed and drinking water samples were collected in accordance with O.Reg. 170/03. All accredited laboratory results for analyzed samples met the requirements and did not exceed the applicable standards stipulated in O.Reg. 169/03. In 2024, there were no additional testing and sampling requirements due to any approvals, orders, or other legal instruments. 4.4.1 Schedule 12: Microbiological Sampling and Testing (O.Reg 170/03) Raw and distribution water samples were collected and analyzed for microbiological parameters specified in Section 12-2, 12-3, and 12-4 of O.Reg. 170/03. All accredited laboratory results for samples analyzed for microbiological parameters met the requirements and did not exceed the applicable standards stipulated in O.Reg. 169/03, unless otherwise stated in Section 4.6.1 `Schedule 16: Reporting of Adverse Test Results and Other Problems' of this report. Raw and distribution drinking water samples were analyzed for bacteriological health- related parameters including E.coli, total coliform, background bacteria (background), and heterotrophic plate count (HPC). The presence of HPC and background bacteria indicates that when measured in counts greater than 200 CFU per 100 ml-, it may indicate a deterioration in water quality within the drinking water system and initiate 6 1 Eady Hall Well Supply Page 112 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-4,5 ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- additional maintenance activities, such as changing filter cartridges and/or flushing. The results for microbiological and bacteriological parameters during this reporting period are summarized below for reference. Table 2: Schedule 12 Microbiological Sampling and Testing Summary E.coli Total Background HPC Source Sample (CFU/100 mL) Coliform (CFU/100 mL) (CFU/1 mL) Count (CFU/100 mL) min-max min-max min-max min-max Raw 14 0 - 0 0 - 0 0 - 0 N/A Distribution 14 0 - 0 0 - 0 0 - 0 <10 - 10 4.4.2 Schedule 15: Chemical Testing (O.Reg 170/03) Drinking water samples were collected from the drinking water system and analyzed for all parameters in accordance with O.Reg. 170/03, Schedule 15. All samples analyzed met the requirements and did not exceed the applicable standards stipulated in O.Reg. 169/03. If chemical analysis under O.Reg. 170/03 was not required during this reporting period; the most recent analytical results for that parameter have been summarized in the tables below for reference, in accordance with O.Reg. 170/03, Section 12. Under Section 15-2, sampling requirements for inorganics and organics are once every 60 months and tested for every parameter listed in O.Reg 170/03, Schedules 23 and 24. Results indicated that all parameters were below half the maximum allowable concentration in Schedule 2 in the Ontario Drinking Water Quality Standards. The most recent chemical parameters results are summarized in the table below for reference. Table 3: Schedule 23 Inorganic and Schedule 24 Organic Results Summary Parameter Date Results Units Exceedance Sampled Schedule 23: Inorganics Antimony 2022/08/24 0.6 <MDL u /L No Arsenic 2022/08/24 0.2 <MDL u /L No Barium 2022/08/24 139 u /L No Boron 2022/08/24 12 u /L No Cadmium 2022/08/24 0.005 u /L No Chromium 2022/08/24 1.05 u /L No Mercury 2022/08/24 0.01 <MDL u /L No Selenium 2022/08/24 5.44 u /L No Uranium 2022/08/24 0.07 u /L No Schedule 24: Organics Alachlor 2022/08/24 0.02<MDL u /L No 7 1 Eady Hall Well Supply Page 113 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-� ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- Atrazine + 2022/08/24 0.01<MDL ug/L No N-dealk fated metabolites Azin hos-meth I 2022/08/24 0.05<MDL u /L No Benzene 2022/08/24 0.32<MDL u /L No Benzo a rene 2022/08/24 0.004<MDL u /L No Bromox nil 2022/08/24 0.33<MDL u /L No Carbar I 2022/08/24 0.05<MDL u /L No Carbofuran 2022/08/24 0.01<MDL u /L No Carbon Tetrachloride 2022/08/24 0.17<MDL u /L No Chlorpyrifos 2022/08/24 0.02<MDL u /L No Diazinon 2022/08/24 0.02<MDL u /L No Dicamba 2022/08/24 0.20<MDL u /L No 1,2-Dichlorobenzene 2022/08/24 0.41<MDL u /L No 1,4-Dichlorobenzene 2022/08/24 0.36<MDL u /L No 1,2-Dichloroethane 2022/08/24 0.35<MDL u /L No 1,1-Dichloroethylene 2022/08/24 0.33<MDL ug/L No vin lidene chloride Dichloromethane 2022/08/24 0.35<MDL u /L No 2-4 Dichloro henol 2022/08/24 0.15<MDL u /L No 2,4-Dichlorophenoxy acetic 2022/08/24 0.19<MDL ug/L No acid 2,4-D Diclofo -meth I 2022/08/24 0.40<MDL u /L No Dimethoate 2022/08/24 0.06<MDL u /L No Di uat 2022/08/24 1<MDL u /L No Diuron 2022/08/24 0.03<MDL u /L No Glyphosate 2022/08/24 1<MDL u /L No Malathion 2022/08/24 0.02<MDL u /L No Metolachlor 2022/08/24 0.01<MDL u /L No Metribuzin 2022/08/24 0.02<MDL u /L No Monochlorobenzene 2022/08/24 0.3<MDL u /L No MCPA 2022/08/24 0.00012<MDL m /L No Para uat 2022/08/24 1<MDL u /L No Pentachloro henol 2022/08/24 0.15<MDL u /L No Phorate 2022/08/24 0.01<MDL u /L No Picloram 2022/08/24 1<MDL u /L No Polychlorinated Biphenyls 2022/08/24 0.04<MDL ug/L No PCB Prometr ne 2022/08/24 0.03<MDL u /L No Simazine 2022/08/24 0.01<MDL u /L No Terbufos 2022/08/24 0.01<MDL u /L No Tetrachloroeth lene 2022/08/24 0.35<MDL u /L No 2,3,4,6-Tetrachloro henol 2022/08/24 0.20<MDL u /L No Triallate 2022/08/24 0.01<MDL u /L No Trichloroethylene 2022/08/24 0.44<MDL ug/L No 8 1 Eady Hall Well Supply Page 114 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-,,,, ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- 2,4,6-Trichloro henol 2022/08/24 0.25<MDL u /L No Trifluralin 2022/08/24 0.02<MDL u /L No Vinyl Chloride 2022/08/24 0.17<MDL u /L No *Note: '<MDL' indicates analysis did not meet the minimum reportable concentration for the parameter. Under Schedule 15, there are no sampling requirements for trihalomethanes (THMs) and haloacetic acids (HAAs) when the disinfection of the drinking water is achieved through ultraviolet (UV) disinfection. Table 4: Trihalomethanes and Haloacetic Acids Results Summary Running Annual Parameter Average RAA Unit Exceedance Trihalomethanes THMs N/A u /L N/A Haloacetic Acid HAAs N/A u /L N/A Under Section 15-4, sampling requirements for nitrate and nitrite are quarterly. The 2024 nitrate and nitrite results are summarized in the table below for reference. No further sampling was required after first quarter 2024 due to the change in drinking water system classification. Table 5: Nitrate and Nitrite Results Summary Parameter Date Sampled Results Unit Exceedance Nitrate 2024-02-15 0.677 m /L No Nitrite 2024-02-15 0.003 <MDL m /L No *Note: '<MDL' indicates analysis did not meet the minimum reportable concentration for the parameter. Under Section 15-5 and 15-6, sampling requirements for sodium and fluoride are once every 60 months. Sodium and fluoride sampling was completed in 2022 and the results are summarized in the table below for reference. Table 6: Sodium and Fluoride Results Summary Parameter Date Sampled Results Unit Exceedance Sodium 2022/08/24 5.44 m /L No Fluoride 2022/08/24 0.06 m /L No 4.5 Lead Testing (O.Reg 243/07) When a designated facility is a school, lead sampling is governed by O.Reg 243/07: Schools, Private Schools and Child Care Centres rather than O.Reg 170: Drinking Water Systems under the Safe Drinking Water Act. Lead samples as outlined in O.Reg 243/07 must be collected at least once annually during the prescribed sampling period of May 1 to October 31. 9 1 Eady Hall Well Supply Page 115 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-,,,, ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- It was confirmed with the MECP that lead sampling did not need to be completed in 2024 at Eady Hall, as Brookstone Academy would no longer be operating out of the facility during the prescribed sampling period. Lead sampling results for previous years can be found in previous versions of Eady Hall Well Supply's Drinking Water Compliance Reports. 4.6 Reporting and Corrective Actions 4.6.1 Schedule 16: Reporting of Adverse Test Results and Other Problems In accordance with O.Reg 170/03, Schedule 16, notifications of adverse water quality incidents and other observations that indicate the potential of improperly disinfected water has been directed to users are provided to the MECP Spills Action Centre (SAC), local Medical Officer of Health (Simcoe Muskoka District Health Unit (SMDHU)), and the Owner of Brookstone Academy. During this reporting period, there were zero (0) incidents or occurrences in the drinking water system. 4.6.2 Schedule 18: Corrective Actions Due to zero occurrences of any adverse test or other observations requiring reporting to the MECP, no corrective actions were required. Table 7: Adverse Water Quality Incidents (AWQIs) & Corrective Actions Summary AWQI Number: There were no AWQIs to report during this reporting period. Incident Details: N/A Corrective Action: N/A 4.7 MECP Inspection Report 4.7.1 Schedule 22, Section 1 The following table summarizes the requirements of the Act, the Regulations, the system's approval, and any orders applicable to the system that were not met during the reporting period, including the duration and description of the corrective action(s) taken. 10 1 Eady Hall Well Supply Page 116 of 204 12.a) ES2024-10, Jennifer Barrick, Manager, Environment-Q5 ms re: Dr... 0;oua�nf� DRINKING WATER COMPLIANCE REPORT 2024 P IH,,irq,.r:."rr crun- Table 8: Regulatory Compliance Summary Safe Drinking Water Act (SDWA) & Associated Regulations In accordance with the MECP inspection schedule for the Eady Hall Well Supply, the most recent MECP Inspection Report was completed in 2022. During that reporting period, there were no issues or non-compliances identified. Provincial Orders In accordance with the MECP inspection schedule for the Eady Hall Well Supply, the most recent MECP Inspection Report was completed in 2022. During that reporting period, there were no provincial orders identified. Best Practice Issues and Recommendations In accordance with the MECP inspection schedule for the Eady Hall Well Supply, the most recent MECP Inspection Report was completed in 2022. During that reporting period, there were no best practices and/or recommendations identified. 5 Conclusion This report satisfies the requirements of Section 11 of O.Reg. 170/03. Any questions regarding this report should be directed to Environmental Services. 11 1 Eady Hall Well Supply Page 117 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant Meeting Date: June 12, 2024 Report No.: CS2024-11 Subject: Corporate Projects Status Update —January - April 2024 Type: For Information Only Motion No.: Recommendation It is recommended: 1. That Report No. CS2024-11 be received. Background As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016, meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the January - April 2024 Corporate Project report. Corporate Services June 12, 2024 Report No. CS2024-11 Page 1 of 3 Page 118 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Analysis Not applicable Financial/Legal Implications/ Risk Management Not applicable Policies/Legislation Not applicable Corporate Strategic Goals • Financial Sustainability • Employment Lands • Community Safety • Well-planned Development Consultations Senior Management Team Project Managers Attachments Appendix A: Corporate Project Tracking — January— April 2024 Conclusion That the update on corporate projects be received for information Page 119 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Respectfully submitted, Vanessa Cooper Social Media Coordinator/ Corporate Executive Assistant Approvals: Date of Approval Donna Hewitt, Director Corporate Services June 5, 2024 Shawn Binns, CAO June 5, 2024 Page 120 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... > o - o > U) Cu NL> o � E c � n CL Q�M LD � C: .� a)@ a)U) 0 mo > O � o U5� Cm� d .- c a L � a� � � Cu U n U) oc� _ o m > oMam O � m �� > a � m � � aCm -0 o mM U o c a) 0 vi = = 00 += � a) -7- Lca) O n7 dmas fn�C � -a� > +=nN�o� o LN E � �aoU -o i mvi Q C C: � OL > C m (n aa) �ac�) �rcno 0n M U) OO — � m � �o O Q N O C �N U�) fon- •�> �O_ a) Cu E (n Cm _ + O a o _ U U C � ca o Co cOOaaQ� � � U n3 U UOJ Q � — OE m 0 O coQ � o0- U - 0 n � H a- naHoCnn O E(6 i (6 O N O mo O i Q Z N O N .r CL Q � M M N N Q M N N M N N L CO p N L �C CO N O N N _ NCD O >, N :L >, E O N a) U Q N CL a) CD OL m m C C L >1 = L >1 o � a 0 cu Cu a O L- a. 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L m N W >, ti ti (n 70 �-' It a) C 7 p 0- O O , ?� L 4- L- O Q L m M L C L 7w U) Q� w O V « CO 4- m >+ m 0 0 Cu rn O a) � � cn •C � c� OU m m a) m Cu CU) L Q� C � � O Q Qt4 N � •� U L � ~ O C — O N t� 0 CL O �'' L U) a) a) (n m aS E Q :3 C i a) W N % mw E O U) U � a) O O m �+ Q�+ Q V � ' .N N O E Q) - c d Zm 0 O O U) O O �' U)o m � � � 0a) E30 � 'u) mY ono E U = L _ U) Envtm Oi a) `� •� = 0 a� m 0 cn a) � U a) o 0) rn C Cu oCn E -0 0 ' w o � oH � � o CLn oU a) i (n i a) i U c3 .� t4 f� Q. +� i i +� i 00 i C Rt N O N M N L O CL Q N •L � Q L C� C W "- O a) O �U a) o N N J U) U) � � C M J J > U) U -> = c i 0 Cn 0 .2 a. ea • E 0 _ 0 0 ° o Page 123 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... >> a) L •L Q) Q] > t� r C M W m � � Cm � � � -0C: - - � � � c � s� � o ui m � o � � aiocc � � � o � � c � o � � � � � o a � �U) moF .� �� Q a) � � Q L } m o U O a) U) O a) U) O L a) a) C C v) O c 7 O m U C' 0 Q) L U U 2' cu _ C O C U) L L �, i � i� � � m � voi � c � � C � � a� m � � °� � CL � � � oc � o U_ O L O >+ O C O O w C (6 O L �_ N (6 N - Y a) � ._ a) O m — � O -0 06 a) cu Cm- L c6 U) � Cm a) cu C� a) a) L C C 0) U) O a) C O C C U a) L cu (6 Q. — + a) O Co U) Cu U ) LL 0 U) O EnW zO � O (4A) YO E 0-cuU) U) UE a) N O E O O 4O OV O . 2 0) R O U -aUO • C N ) - > Q _ ULO O U 07 UCm O-0O : � U � o ) N • > � � - U a) c E m.0 � o .- No U � 0) 0 Co Q 00 U — N Cu � (6 a)� " U NI oU OO pN " a ) Cm -J (6CI CI . O Z E o U EOL � O � r�oQ U) 0-N U) � Q � c� cu O N A a) C O 2 Page 124 of 204 ]2.b) CS2O24-]] , Vanessa Cooper Social Media Coordinator/ Corporate EX@.. 0 3 q U $ x � E U) 2 _ m m g � m m E_ a) D o @ m E m / E � x / m § g - .g D \ 2 7 7 @ / = 2 7 0 �2 / ƒ 7 @ D >1@ �_ R § M .0 o C .® L _ 0) g R m U 7 0 \ m E 7 E@ g � R _ q % 2 D R@ / 7 R q 0 .- 2 mo % j 2 % < q 7 0 7 2 0 g o % 7 & � Q _ Q .� q @ f u _ = o o ) 1- 0 c U) � o � E - E E E \ 5 E •- FU o E � -� - 2 R •- \ @ .- � = m = E = o . � _ 7 = E � o R U) 2 � k ' > o @ . � . _ m � � g @ E - o@ - - E g o m § -0 � $ _ o % L.- E 2 7 q o @ 7 E = o o g ' - � _ o g m@ o 06 = q § @ •/ / o E @ _ / .� \ E E �2 k \ @ / E @ @ R § _ _ $ 2 E �� o \ �� o cu N / 2 � � m o o 0 2 0 0 .- U@ � E E .g o Q q = g = - o .- E o CL E o 2@ �. _ o 0 o E @ U _o R .9 o = J 2 . En o § § - § J _ q 3 � � � � 0 ® � \ M % a � •2 k -0 § _0 § E R \ 2 RQD \ @ Cn (n N o 70 / R 0 / E 2 \ 0 E % o 7 : E � U 7 Page125 0 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... •U ~ O N LJJ -q : a) C OD CD U 0 O O +� Z >+ L _ _o U) Q O O L E 0 � o � � � U cnC 0 � `� E Q �� � o � +J O a) +r 0 _0 0 Q a) a) a) Q O O E O > CO 0 Cu N (n Cu (n O -0 W 0 C U . n3 Cu L C U) +� .m Cm 0 C L L C �, a) a) U (6 U C 0 +� L �, O C U C .52 4O .� 0 C 00 V � ~ O Q� �U O 0 �) 0 0]-0 O a) C cn L U L m m m Q �' o n� 0 C C _ a) .0 � Qo m m n a) nE m m � aU)i `~ CaiCu o 0p. owYON 0 m 0 rn E .� L V O a) L rn .o L C Q L C 0 o a) C C L � a) .L _ O E O 0 0 0 0 L O � 0 O N O_)`~ U) C > a) C S a) 0 O CM O O Q 0 N a) O 0 O U _ a •> (�6 z J a) L U a) .0 C (6 - � -C - 0 0 Lmo a) L C O () L a) a) � a) C n N Cu L c o O a) N w Cu oo o a) .v o L) 0 c6 c� � UcAHV cncA � oH � � } o CCU Ccn <) Or0U) CO N O N L♦ W E W Q VJ U) Cm a Page 126 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O , .0 C0 a) Cu U) C -a -- ti LO 4- O o O > Cu c � OCR L) O NW L E C v0i O � U Q Y C O 1� Fu 5 U cn � E O N "- C [0 Cu Cm O N NCD W Cu •(n L O 1 W } 'U Q M (6 O L Cn � >C14 .O_ m O O O C6 U) O O O (!� O Cn N O p '� 0 0 0 () N '� M O > C6 Cu U O O .� O C CD .N N Cu Q Q i CM U O O O �- (6 � C�♦♦ chi) C �Cu O O .0 O O O C CM O :3 L � � .— O � <) m^' L) 1 L V O C n y--� L _O Y U C Q .� Q •� .� L O O O `� O <) C O Co =3 .O O -0 Cn N O C O Cm-0O U O Cn L) (n _ C C O O O > C O O O C C U O .V O O O O O C N Q N C O Q CO U C O C am = U) C L N � fn CJ `~ N O O O O_ O � L U O Co O D U O 0 Y O `~ 0 0 m � O o � � u0i2 � � � � � �' U � � �� � � � � � a� � ;� E � � o � � a o n� � O o �-FL -7- O 0 c E � �- C O U - Y CO [6 ) a O C Co O C O � Q- U C •6 � a O U 0 0 Q- a) Ooa) ui ca � O 0-0mmUq 0c -0 - -0ti0 0)CD V) C6 Q O V ti C6 N O O O C LO C2 w m m L L (6 O CO L() (6 O L L CO C C C O O U O N C > � O Q" V 0 N O O p 0 N_ O 5 C (� L U L O C O N �(/6� O �"/�� U O //� LL O H — O 1 U G m 0 I Q O Q N U O I 'L VJ (!) 1 I O �� Q L (n I +� I I + CO N O N U O O Z U 0 Page 127 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O U U 2 O a) U O U a) m L O �'J a) L �= 0 a)j •V 0 C a) � a) (6 L E a) �- m (� -0 OU 0 - o C m O U C C y OL Q O E o O a) 0 c U) L' C O i O (n O O vi vi U a) O [� U U O-2 � O a) u - Q-Z- L_ U .O N a) U U � O O c� L 'o m O �- a) •L m a) rn o rn 'U m rn 0 fn 0 L C 0 L O O L L C W U O En N O 0U' � .� � L >. � .� c� � � oo � o � � � �� 0 C N O m � �' a � � � � coiZo � Oa�i i � c L- :"20)—L- � N o 0U) c En m �5 E 0 - 0 0H � o 0 � � oU � � - L—� C13� : 0 �) a) � � � _ 0 �_ _ U n a) a) a) C O C L O O O L a) L O N � .O .� U >, O L � 0 — o m L+ U � o N .0 m - m o w C 0 o n0 OEn E O 0 O O c � 0 c6 0 p a) 0 U) 0- 0 0- aa)) U 0 0 U o �N 0 0 0 o C o 0 — � a) CU = () 0 C M 0 0 L 0 ~ E 0 a0i UU2 � Oo � � U) .2 - -a a0a0a) annNaa� O — Cu 0 (6 .0 -0 (6 U U 00 a) a) •O M U 0) Q N �_ N U O Q a) U) a) O- -� •� a) Y.0 O co L � C .0 '� Q.V Q C a) •U � o /m� U � ou� � o � � � � � � � LoOX� a oo � � TVo � � U' o � CZ � i N .� i [0Zm i E0 EL i +� Q 6- i � � i Q In O_ � Page 128 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... U L _ m D) O Ems' O � -0 O M E U : } .> O C 2LI) C Cu E N E O Cu C: Cu O N O O EL O a) L ♦ CL Q � En U) Oa) ^ O OOt) LO ^^ N C C YCJ Q•- O 0) O C L N O C C m .O w C O_ H � L � ?� O fn C ._ O C U O E �U) CuO = V L = Off{ L Q 2 O Q �' O O >+ Q� O C C OU O O O U O N ?� L �O t L N owU-) Ea -a O caunca ca C L- o m N � - 3 � ac _ a� rn n T oD t U � � m � � 0a � � L— > FL— 4- rn � E � � � � � 0 0 0 +� O C C C N O U O E r N M O 2 W m 0 0 O m = C S O U O T O (� LL 41 ~ O H O C L � U C Q L c6 C ^2_ O O L M 0 0 LO m .O d 3 N c6 � U U) m +r G� f� 0+r L �, O L O m U L Q N � — � N E 2 m O T N m4. toCD d O i Q p � LO O O �' U O O O p p CM O .O M .� C O O 41 O Q N U i OCn Q� U �i O L6 E .—. QU = Cn � � ~ yO+ TT � � � V � O -0 m N O N 'i Q �4 3 �4 Page 129 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... ca Q •Q � � 3 ° `� O N = V N N d0 = V ° N G .2 ° � N G L S a) d = a) C N tm m N Q• �) E �a � m CL F_ °a ao a) a)o a = Li� rn d "'' Z O a � i Q L = _ co = _ 0 to O � 0 � oai N � � .� M � o � a) '.. Waa) = u a, o - aim �. _ � a H a � uE a N c �, u i 0 •�-�' 0 a '� ate' 0 �' 0 'c a� � N L m � ° Ci06m t = � � E � 0 � � > � � _ _ caVE 'L + .cnL .= � � �, aa) u �. Eam0i ^ cn � � Lu N ' X '� w � L. = d c Q O 0 > _ -0 = as C O L r. O = c ° U � ° +O+ = 0 O iC a d M 0 O• = M M O p ' _ ,0 O M aa)U a) i N a �O o 0 m •3 _ _ La E � `• � W aQu 0 O - w U oaQ. 0 E Qo � amQE Q ° m � � a _ � 3L � �N � O aw � .= ' a = a � 0 N m ma oV r O E aT . N aQ0 cLa m Q Page 130 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... 0 N L N G = = CDQ `O = _ s O ON -0 = 0ca m y _ N .N S +'' yam+ ++ 00 = 0 = N = d c fA S •� p •9 U1 S = f m N N co = w _ _— 9 O O O +°+ �° o CL CL U 'N d p V to 0 0 �+ •Ci f � �LL 5 5 41 E- < E > � O tm O 0 i+ O ca Q S y°+ ca a� (� Q S tm C m a� , O p = L C) � 3 •Ns° E Q. = c3m � mcnE ° � � � mEa� •� � � N � E00 ( aEm ° ° v � � o �. a o0 �o E � � CD o o n tm _ tm L m m tm m � _ tm _ = N = OE d0 = _ u1 0 'cEaEca �. ca00cc = 0asrncacna� L � �, �, Q > o ai a� � a� � '� > = o a� aM � � mQ C. � � ° L = = m r' c > � M M a� � U cn T 0 5 ca •T 3 EO iaGt) I L 'wVa E .E c0� � = a� � NHS CO N O N L Q a U L Cm C W AL, W W a E J H 06 c3 "'' L 0 OU Page 131 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... 00 x � a) ov) rl- oo � �� M Lr) c Qc a) m (6 C C Yc) o o � U) U O Ol- O ( L � UU) 0m j 6 L .�o . O m � 0a) 3) ) C3 U) U) O E O -0 L > LC O O O M O Q _O Om + U LJ0- ai Y • a) C o0O ca N o o � � 0 0. Q- VnO vi � En a W Q L O � O ern oo crn � � � o � o � Cm Q � �.� :3 Zom � � C: fn O +� O (n fn � w U) L i O O J N N O L O O O �- � � � � � � � N � oaL � � �, � C: � U) -0 � c� m c c6 o p o o N O c0 a) o >,— N cn > O +� -0 o nv) � a CAI CU L � � c 0 � O — N O O Q H O O O > ti vi L' O +J O c6 (� O O L (� E0—' •� � � � o � � � �' oa'� oy= cam � c � � 2coE �- � a' � Un o 'c c L m — +� a� o .a O U) O — o a 0), °�5 -CECo E o •o oC 5a� p �•� v�^'i' a^'' U N c .CmU --00 �_ L (n O 2 Y C � Q L C L L +� L W W OC O L +J J QC V Old Q'(n O O O O �'U N O OL O > � C Q Y O L .� ; O C ti LI � �- � � o � Q- uoiocnoZx � L � H � oo � OM � � ooa om � Q O Q � 1 N I W I O M 1 4— O— J Q (/� 4- O 4- U OD i co N O N A N C O Page 132 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O — a� W O m a) � O .L i Hai CLU =a)O a)U11O O i CI O Q O C a)� � Va CU i� � �2c mo c C 06 0- CU � a) J �- N . _ NY C � OC OO U) >, U cu Lj � uo) U) N O L — C N C a �= `� — cn c6 E O C O rn70 oc� a� � L � oocao � � � .m o � � � FuU) Qrnv, �, � � Lcu 6 .�L LL L X X U .0 m O W O L6 + C Q = O .� O L U c C ) o O >. a chi) .- a 30 Q 7 Oo 00 °� Ez a) (n 6J C O •L � C � O n M 0) OO O • a) O C CD OL (U O CE " CU 0 Cu — M N O N ^L' W E W Q r/a) VJ U) a Page 133 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... N U) L L L ♦ m � O c cLa = c viaM+'O O C d amQ = Co0 :3 EOmOoC a aNi+ V�Q cn L m m m Y m J a m O O '� C N N O � O O CL > > C L 41 N O v ' (3CL ca i O a) O U O CuO OL N 1 _ 3 N N O w U L U Q S Co N 2 N - .= 02 .0 O (� 41 O W 41 � V = Q E = O m O O N N I L � Q O (3 N t O ^2 c3 O a U L N L L L y/ _ O Eao � '> c: o O0 (noo 0- a 0 (A _ gym m cLa � � oE ° o Q M-0 � _ L C O,+� O,Y �+� o 3 O cn ° (n a� E _ o }' ci C Q C O O O 0) O O O O O L O .0 t M �+ to = L O L �+ = d L -0 O In i D O L = O O C O d O O Q- N CDO 6 O Q0 .O H ♦ Z (V U U m O QV U N M p N 04 O N O Q � I O Z _ U O Page 134 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O L Q1 O Qa) E �+ a= mc � N � O .L -0 n Q O o E Oa) OQ V + .0 a L a a) a) O co a) W O a) a) O 0 m a) � a) O co O co v? co O� E 0 �a Emo mC: 75 E o o� E �, Eo oO Uc o A6 r — U � o � > o OI � E �� a � � oO 0 OOa a)� �tm: � coi o � iOm02mQ0Nm � m a. O c o 0)— O I o a� a� U o y= O � O a) E W Eo � Oo Y > , caOinMar o ��>- a OL � c mo Q m c o V 0.0)-a o - o p o � � �0 � O � ca O L � � U C E O — a) N O L C .Q .O m (n C O L .> « �, O A♦ A♦ C o cnU � � o 'UOOn o a � >, OE6� oa� o >, = E � -00) >. c L o � o �oaVO a >OmOU — O � 0Oo0 �> � o Q-n o L UOO U o CO N CO N CD N N O N a Cn L >1 a r AL, Cu O N a +, o c m c 00Zm @ W O > Q W o f!) E Page 135 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... U)W _� A, L L ^` Q _Q roe ^�^`` S < Q Q LL^B` O Q _� Cu Cu 0 L A, A, LA E YJ 4J Q 0)•� •� , CD- O N -0 •_ C a) O O a) U C 3 o a) � o •� + Q m L -0 cU o M E L Q �H N o Co (� O o W L O o +� Y O a) [6 U _ U 'L C } G v [6 a) L O' (6 0 ' O I O � C m C O d m (D Cr �O� yC o o O O _0 o � U O J E +o 0 � +o Q � 'L _L� mOO S�4+1 O • > L)O O 0) EQ �D5 � O E: C Q- C co O a OCOOQ-a — C U) O OO a) 0- O L 0 0 � > HCM� � � U C O O O c� O OaU) mUQQL oaVa A 3 IRT M p N C14 O N a o � z U c 0 Page 136 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... CY O U- O 'vW O O +� O ' EN = '= � •N � � � � a� = E u3 I ° O rnop = 0 =_ a a uO V O L ' ' o > ° icMO y Q 2 E E03 = = O0 = o o a MEMo ao uiEOu°'i ca = mNEu� mE ca� o •a�-' aicvim � � � � EOU) wa) oca0LLm = E14 O � Q `� L � o . 3 = a� 0:= O = = y=. O = L M S N = w+ � +0 C�1 I E -0 � L O - r Q 0.L V = � O _ _ O ' O N O 0 0 +' co V •� •� t4 O O i O V = i LL O O N .� _ _ +� aw m O � -0 vW w = = E E u u O tm O oQs = 0 O O r- E m •= ma. "'' a) O a) = co _ '_ G Q= v = O Qm.- � Q i v O u Q O O � L L M Q L. N m S 0 0 -0 0 0 M = N E O > O O L Q O E N = Q aaVL = �aaOQOOQ = � LUQ. OuO _ (no - -0W = OQ ?� 3 >, a Page 137 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... L_ U) •� H iscu c ° ' pc E co — c � p a) 0 a 'o — � c > ) o cu LE r— cu 0 uo o a o mO — O O -00 ca � O) -0 0 a) mE 0 O ' a) � � � _ L L . a) N d C d C �� J � O � � O .u) O 0 .a N U lY CI a= (A > E � O O 1 O a) U O O � O .� N Q > � y� - L �♦ _ a) a) E +� C �- a) QCu � m a) c co � � c� 0 0 m eca ��C L ovi +v a) ai o- aa O CUO O o oE no0 E cO � � o � Aa) a) -0W � E o o U) �.�CL O U) � � O}r d L o N a) N —_ Oz U) QU) >% E U) 5 = Y a) N - C L) OQ E . d 6L , C U Ecn o c E }' o " [ - oL o� � �'z � � � oQ c nay : c ._ a._ Q cn H a O ._ 1 1 n 1 a L ,� bJ U) c0 U c0 O o co N co co L CM N CD Co N -0O N coN NO >' E N •L O >' �y a) U n ai m � I n ai U) z L >1 � � L cu >1 Q O A a) L O C L = O O O C: U_ C O O O O > Q u L Q > O O a L Q � a a (n c Z � U) Page 138 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... o_ oN o n v �, a, OCu LL> ^' CU o Z6 � m W = X O- = L E c ai o La 0 U C � O � Q O O_ O � O O O O M O Q O U U _N 0 0- Q � C:-m � � � 3 � � E � on � � a � c o O O O1;7- En 1^W' o M L O L O "- L 0 a) 0 CD 0 Cu C O_ O O O O O M 8- O [^0♦ `~ Q O N C U O L y� L Q O O [0 O N .2 O N N O L O CL � a) O O � , � a- 70 sL � m�♦ c � � o � co Cu � -E OL E � fn L L 0 0 U 41 v O L W --_, U O N O N O L L �+ �+ O O Q O O M � : � L) LLooLQO � aCLCua) L c � Za) U) N � � cnU N N CD CD N NCO N N N L ('� Q N L m p N c+� N mo O CD CD N COCD N E - N - N N O U .Q N Q OL N � I � O_ o C Q n O O � O z (A z �4 L U Co a o a o o TO U) � �•. c c o 0 cn L � LU � U E: •- c �c (6 U m U > -j U 2 2 L a U) Cu � a L yr N w E G1 O +.' a aI @ ' L z tm O > O O O oa c) a Page 139 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate ExeCu 1;7- ... Cu C Ltm a) L) C L. +-' _ _ CO > a) Um) c_' Do) .o QE O �O OQ. o0moo = +NLL a)O = Q N > O OO 0 Cuj L a- a) 0 O O V CL > O E O OQC Cu� .0 LO oC +. m0 � N � ". Z � oi � ova) a) E o i o �) m° ? m > Cu� Nc L (� U) O L }, O o o M U CZ E O m �� m > O O E _ 0 -0 � C + U � m s a) a) C2 U _ C = a) O _ (n �, a) a) a) O a) a) a) a) a) = a) a) O CA + W O L O O O a) C C CCM a CM C C C C C a O O O O _ (a o E ca c� V > a) = c� ca c� 0 m = ca c� ca c� o 2 c� C m a) O O O a E L ao E a) a _ E > w o a om 0- L) � W o O o o o O o O o a) � o O OO TO av) '� Z � Q ZZZOc� ZZZZZGZ Z000 n � ) N N N N N N N CO N N m N N CO N N CO N CO O N CO O N L CO O N L C7 O N L CO O N N O O N N O O N N O N N N O O — CO N — c� N 0 COM N O — O N 'L NO >+ � N L NO — � N Lam — � N •L NO >' N a) L) a N a) U a N � a) U aN � 00CL N a) U El CI tea; � � OL6 OL6 C C C > Q O-- - O O O >_ + O� O Z am amu Z U) Z c) =3 L =3 c) L) -- L -- - L L) U (6 L) U Q 0 QO 2 QO 2 2 < 0 2 2 QO Ate, O ^C` O ^C` O ^C` O W C W C W C W C O 0) O 0) C O 0) O O �♦ O O VJ O O ) 0 0 n O O ) U) U♦ 0)0)-00)- L W O' � C^'' 0 � C�♦♦ -E O♦ � C�♦ O W W ♦ � C�♦♦ L M L W C6 L O (u L W C6 L U (n (D > m CD > m BCD > m (D > m a a a a > � .U) .� o a m + @a' E " E > � = aE a ooa— a) Lo — a = O L) Nm < aoaQ aacn Page 140 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... C _ o > C U N Q Q U) O C 0 Q = C j C a) > � � m C -0 cr: � 0N0 '> — o � c: c � c � m N_ c m � m oU Uo - U0) C � En C � Qm � C U) Q O O .0 C to O L L .� ._ .�++ N L N O > C > L C [0 a) n a) Q O U C O- N �' C o U a) a) O L a) o _ O W Q- O O O O rn U C a) M �- L c •� O U) C Q = O En > O -0 N > > a O a)z a) O /p� �n [6 O O O W a) O rn C rn � d O �I- mO � � > a) Q rn C C � •� L Q- Q-LL ca C C O O O O �C •O y O N O o C O fn (a U O .� N a) a) <n U) N a) (� .V C U S �! L () () U rn i fn C C •U C fn N L Q O O >O O L O O O d Q� Q Co O N O O Cu 0 O >1 0) �L (7 Q O Z Z > U [0Q U Z Q <nQa- Z OMZ (nN U U U) Q O F7 F7 CL CO N N N M N N N N M CDN L M O N L C+� CDN C V C'� N � C) C V cn N mo O CD N M N L NO — E N :L NO >+ E N L NO >+ CL N a) U � N a) U N a; OL C co C W C ca � � U) z as (nz cam U - U C U L >1 r L >1 a 0 ao ^C` O ^C` O A� O W C W C a) C O O O O O cm U (U U (U U (6 C Q C Q C Q 0)-^` 0)- 0)- ra) \m MML rran) \m MML rrWnn \M MML V \ W V \ W V \ W CO a) O O a) O 0 O d W O 'u) a >% ;u) >' 'u) os o � m m 0 W = acn m "cnrn w �4-10cn Page 141 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... L L C a) O O a) Qa L M N Q) E u a) Lim � O `er N N C L♦ L♦ r�■� > •L @ (n U S CR � a) m mom viE m � aa)) U) Qo gc mo O CO a) UO Q a) '0 L c Q U a) � 0 c Cu c a� � a) .c > � S C M m .c c� M Ec O C > O > o Q L N O 'W E mo O Q � - � o � 0Em > > � a-) cm a � 0 0 0 0 _oCD- a) � a) c 'P o �- L) 0 N CI — E a) U im cn N c ai (n m vi I.L •u) s '> > L ow � � aw .� � -0 a �•> 0 o m a) n� U) C0) a) UU > a) 0)- c >' o 0 0 ' aU c c 0 c c c c = c c c >♦ c •L O L 0 �� � m m �� � m m m CO � m m m L 0 W W o L Y 0 C -0 H w c -c Z C -c Z -d � s � � - 0 Co c BOO Q a) � o � o .0 ._ oU c� c� c� c� c� c� c� c� � Z LL22 0 V a o > 0 m 00 = _ o 0 0 0 o 0 0 0 0 0 0 0 0 o Q � N U U v) _ m L- 2NZZo0 �• ZZZZZZZzzw 0 N N N N N N M N N CO N N CO N L CO p N L ('� p N L C'7 p N L C+) O N a) N N O ONN � CD N � O M N C O M N O — N L C) — � N Lp _ EN •L � — EN (1) U a N c (1) U aNca) UaNca) U CI CI CI L L L +� O O L a-- O L a-- 0 Z cam..) ? = Z = cam..) ? = Z = cam.) _ c Z L L = L a 0 a0 a0 a0 L -Z L — A� O A=, O ^�` O a) C a) C W C 0 cm 0 0) 0 0) U (6 U (6 U (U C Q C Q C Q 0)- 0)- 0)- ran✓ \ MLL rrWnn \m MML rran) \m MML V > W V > W V > W r r r 4�) M > N = _ C (n r L TL LLfn 2JN W `.�eU) Page 142 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... o _0 _ L U) O m Q O (D U Cu L y- Q C — > = Q O Co L O O :> O ) U Q O i6y > O 0Q a) 0 U (n C (m L- Q a .Oa 00 m -0 Uv ' � L y = Z � U � a o CoU) n o r cwc JQ o oa E0 � m m m a) 4- O 00 OQC - m a O (n a) C c� a) ,_ i o a) _ � L V �W a) J V O C o C >+ N O 0 0 C c O J U O C V .a O O a) C ca a) O a) i O i (n d v) O O 0 o .L m � Cu (n a � o � v a � � uisN � � � M aa) ClL +- E a)(� p �3 V L (!) a) N a) a) a) 0 V O O .L d N O L O � O a o a > C m Cl d .- - m om v o � � � U O Q.= o oa O O Li E c>6 O L � �� E O a) aN U) O •— L L O O O '— a) 0 0 O -6 Q O 0 0 0 0 N L J 0�0 C O a) O O C V o w u Eo � N EZ (MU) c6ZZ � ZN mNa � QO � r0 3: m0702 �O0 CO CO CO N N N CY) N CY) N M Re N O N L cY) O N L CO O N L M N C a) N N � a) N N O N Or) NCO MN O c� N mo O L Np — EN LNp _ EN 'i NO >, E N N a) L) N m U CL N a) U aL �o 0 a L a;L C U Q U) > o U) co u) Z cc � � U) Z I �_ U) Z U _ =5 = U _ = U L L L >1 ^� O Ate, O ^�` O W C a) C W O O] O O] O U (U U (6 U (U O Cl C Q O Cl 0)-^` 0)- 0)- ra) \� MML rrWnn \M MML rran) \(U MML V \ W V \ W V \ W CO a CO O c c c � cn ' 3 • 3 m � O L as ca m O c u O E m ((nw (n (nW 00 (n0 Page 143 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... c N O > c as O > L a� .� co 0 c CU L- 0 � O c CU U) Cu Cm Co m CU Cu L L L � • X N ` • = : 0mU +r a) 0 N U O N2U O70 .0 0 C 0 0 O O O 0 pC Cu O E � C O7 O U M c_nC . L•� va3 � Cu CCU � 0n � � �' 0 � � � �n �+ 0)70 UUi O O L. L O � � N �♦ 41 � O O C O N L � N N +� N O L O O N O N a O L C > i C C O O W Cu cn p C �C O ai U 'U C C Co �4 C L N C � En Cu O C O "- U C C C O O O mc L .V Q O O L = L O J p O O J .L d O 0 0 0 0 0 0 0 0CM caZ O L � Nz — m woa EzU6 [0 o00 -0zZZZZ 0- U) <n N N N 04 CY) N 0 M N 0 M N O N L M O N L � O N L M N O O N N O O N N S O N c'7 N p c7 N p c7 N p L NO >+ E CV •L NO >+ E N 'L. 00 2 E CV Q N N U Q N O U Q(y N U a L � �o a L � o 0aL � �o � K � U) > u) CI) i Q +r O i Q a O L +r 0 �_ U) Z � �_ U) Z U) Z U = U U L) L) L) a0 a 0 � a0 0 c 0 � 0 c o � 0 m o 0) U O U U (U C Q C: C: Cl a) O U) a) O a, a) O U) LO C Q L LO C U l m U > U l m a as c w c O c +, .L (n > O O = C� 0 a O � Page 144 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Q as N � L r c >+ o >• N Y _ 0 0 _ (A ' 0 2 v CV �U1 U1 L O O m O 3j CCu 0 fJ S = CD t� cc 0 • °tf - oOQ O U � .O� Np o ) ri CL �L �Q a. � -0 O N C 3 O "+ QQ � _ O L O � C � iN -0LL Q Co c4 O O O O � 41 .O O O U > _O -0 G1 L 0 O .� +0+ Z N V 0 0 L a� a� to a� o Q- CoY O 0 E O d L 0 a) L O_ U �+ L O �9 0 ?j CL 0 -0 O O O 0 0 N O 0 O E a4- m m 00. o _O o vi ca d r m 0 L O L L X d LA �a .O �' O O v O L X d L O C m L C = C N C O L = t 4- -W N m 0 J 0 0 'N > � U o O i 0 0 C 0 0 S L N O t4 � O Q O N U OU M — E Q- 41 Q ate+ �+ U1 V uj 0 U 0 0 O O (/� L O N i L S O L 0 Q Q� L a� Y O L a� Q 2 0 a� CJ i+ Q� +' O L L � � CL y .a Q CV O M 0 0 1:110 N 0 s m 0 C a 0 to C L cnU) � � - -E -a OLa- -0i.L � ._ O � � L) a� Q � m caii Rt N o N N M N N Q M N N Re N Q O a) N CV N CD 'i a I M N mo o .L Q o E N — — CL cy a) U Q .Q Q Re N L Q O Q Q I CV O O I I CDcn i c N Q +� O L caCo Cu LL G Q O N m m •C: •� c c nE nE m m N v � L •L — — 0- Z a m = 0 2 Cn cu m a m d 0 U a) 0 iIL L\L G � cu LV �, LL O � W c6 U � p = 0 cn cu N O �• � '� > a� N LLm Ez iia2W a- a. Page 145 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Q 41 L U1 a c m m }r Z Q) i+ m ( •u E L L N Q _ m O CD N v +� S c ? • 0 � LWdmC — Q' Nd � t�+ La+A s GO w O E N E woo 4O 'OW J -0 N C W N oJ N >> O O m4 L L S L 0)_ G� Q. Q) Q.\ � ice+ _ 'L = G� C u L O Q X = L ) S L. U1 r `~ C 'V C Q• 41 t� C u� m Q m m GL J L W +R O s � L � m � La� � oa � caa � Q� Q � �o � � Ea�, � cn . iS N >+ i S N d I{7 m M _ LCD �_ S O O •- O 3 L U1 c0 L v +-• O S �+ M u 4eZ � U O CALL iO u1 a �. dNW HWO u1Qf!) 0Q iQ .� HCn N O N 'L Q a L 73 _Q E m O Of a E CL .5 s W Page 146 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... r- L + O M N -0 O L L C y a)-0 O M nm O U W^♦ O a)a)506 c m > a OO UO L ca m U) N 41 41 Q. N = Q' d C O (6 O O, Cu UO O (6 C 0 O C ) oEaommma� QCO0m .0am0 MO � >' �+ O U1 O 41 O N — a } U L O L V O V L CJ U1 �4 O O C O O U O L O O t4 tm > t _ t4 d a m O ~ O > U Q O C O C W 0 Q O H U O O Q U O O N O a d o '+00 a � N OO O Cm aN O O O S Q > O C i `� C Q O) C U L V131 -a f� C O CL L L L U N N O Q .Q Q (!� U O O OL U N Q N N w C i+ _O �+ U U U .O d d N m .- U O U � .O Np M O N in w �+ d �3 0 3 - �> c m c E � E > L C C L p N N O_ _ O d O O um c > 0 0 o L — 0 0 0 0- 0 L O O O U _0 0 -0 U O L C) O p �j s O O x co O d cnZZZamC) c) 3 � m v v wcn O nO .NZ 00- NOfN m 0 c) W _ um N N C) N N M N N N L � CDN L CY) C CO N Np N CO N NC N C) — N 'i C) >' N N Q) u Q N C O U Q m ) I � di ) I C C a � � oi a UZcc U) z O U _ C U C L L >1 0 a o U U m m U J Un Un L Cn m yr L E O co y u a 06 r- w o c > � c O � m c Lw � c�a d � °' C m o c c E r .0L- Q. Lc0w 0 0 w w u m OILU0a = C) C) wrna- Page 147 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... c C O � o O a) LL Cu OOLO fA m Q Cu O N Q , O O_ O+ Y � 00 E O wN O a) ' O _ 0 Cu C C L s m QN N L +O NO L LO LL O � } C.N > CDmOLO . O c Cu oL Cm O O m 0- O .� 4L~31 �+ Vd �i L0 �> 0 CI NLL — O a)0 O CD 0 - °O O O O L `- (6 Q-27ia) C N a A +V c "-' � ) O 0 0 I O 0 a) I O OL C: i W = Oi .EIvA/ _Ww rVOe A♦ L y '^ .� O O} ° U C\I M LLO N O V y � O � � NO 0) OO M O ma O Uj Q .. L TB-0 0 O =3 � Q y! ^ ♦ Cu • m O � oL) U) � C:Q � Q a � -0 ^Y C i + -0 L LL L L O LL O O m O -0 M Co � •L >N O fn a) O m N LO L i G1 avn m ec0a - z01u) EU2N2c) � U"- U6 � U S nHm E . -0 CL o U M N CO N O CO N N N NO N N L N U Q Q O U) � C (n z U Q O 7 C C m C L U) M V = a mO L- = aU L O O L O tU Page 148 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O v)Cu U) _O C' U) a) 41 0190 m � ui � � Cu � � � � � � m c � � �r� mao � CL �a (C6 > � � R in m � o a) U) a) O — c o � a I c o c � m c6 .2m L c o 0 () c o O cN � � � mcc � o � � c �, � � c�, o � � � O Q.,_ Y � N _ O _ _ _ _ � Co �= O 0 0 0 , d M O U O E O } O co N O _� c W 0 d 0 [� C C R� L V /�� W ^C' Co V� ^L' ^�' ^` �♦ �_ I ^' ^' 5 r` C Q (Y U r' CL C C W L aV \ W W i W \ �y �\♦ a) L � C �, U C ^�` A,V O O .� N 0 Lj A, C Cm O rA O Q ^'/i C� W/� Q ^O Q) .O O G) O L (6 > Y>J C v�, 4LJ C L Y � U coi Z U m uoi � vui"v H 0 -0 .� U UU Qa o N N CO N N N N N L CY) O L M O N N N N 4) N N O O O >' E N L E N •i N a) 0 Q � U Q a) a � o a OL a; � Q � o U) L o i U) Z U) Z i �+ - (6 Co O C O ) _ - � a o a J J (� N N L O O U) ry ry L i+ C� G cc A(w (n �+ L _ L V U aaa Li Page 149 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... W L � O � _O O _O O m O O O G t4 O '� O a) w+ Q CO O O EO O N O C C L (6 — �UcLa.1, iLO1 L O � •- W LL L � O _ }L Q M 00 4- O-0 O � O C 0-- L) 0 0s � ry r ` /R o o aY L c E — V Ua LO O m C d + Q.— Q O6 � 00 c a) � O M N O d L U) N — • >O a) a ^ O > O ^ w a)S S �� O �� O O O E C O > U) O L . O O (n O i O Q N o L a� w u m o m CO L m o — C t O L m L Z 0 0 Q Q� L = � o '� O (L O >> 0 O a M N O Rt N N O M C C� N N C C L O N Q a W o 0 z U O a o J N O ry a L a Page 150 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... _ d El E a) rn E E � m m a N N v (n '� o N c c .� c a) E in o L 0o n o 0 i a d a) o 70 c0.) � E a) � � � � � �.� Cu M 0 to O cn Q Eoc 0 � cn0 . 00 U = 0 O a) cnN � � o � o L � � o L a) E 3 o u) 0 .� 0 0Y o L _ yam-. fn �'+ O a) U U U) (n .Q-''a ,� cn 'N N U O O O a) U ca L OU > O i �r w >, � rn E � >''E � = 0 m _ ca O O a >� m m � N c6 m c.= L >^ — O >♦ O W A W L a) Cm = � o � � E � � 0)-0 v0) E m E � 0 a) Ez " N m � � mti En— � 0 mui � u) c Eo — 0- a) Q � 0 " 0 — >' o L 'M = L >,'� 0 m m 0 0 c� 0 c m 0 0 (6 0 _ X a) ! 0 0 Co > 0 t4 > C a) a) 'a) a) O m o M %0- Ecn n0r� ucn m � a .� � � c� U c� � .E � ca < � 3: o2U a CO m N N N N N CO O O N O E N •L E N a) U Q a) U o L -s O � Z Z a o a o J J N N O O ry 0� N O 'L — O w > E w m m L .O Q a rn Page 151 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O o m I U1 > a L. O O O L O m rl_O 15 0- U _ L O = O CiC � �. ' Oy �=+E i QA O Q N C O v 0 QE M ( O N O N L0n m O � O -W Q O U C a� T •� C �' O > a O U1 O O o O U O Q U N 1 c > w (A —0Eam Q I � Q o >10-N loom 3 � � m= Q C m Q ; O 0 � .0 = rn CO O L O U -0 cc M Cu > o �Qcc W N U) N 0) nNO da O o � •- ) a) mv Q. L cc NN a� (n C� c � � I m E o � 0- m a " 0 CD 0N U1 Q 3 O M tm i CO CO U CO O CO CO U Y L Y O N N M d v O W OW N N ON73NN � Q- c ON O N � NN ON = N O O O L QsU �3 cc mN NIIN �ONC\I70 N N -0NNUN N � CO N N CO N N O N L M O N N N mo N N O L O E N .L Q N O U Q I OL 6 I Q o z as U _ L �1 7 Q O 7 U O L CW C U) a E m L tm O L a a� c a Page 152 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... _� U) L I c ' L o L -n � C 2 o 0) U 5 Cn a) U U a) a) cn 'N^` c a U) c U) Q c a N o a) a > L W m m m +� a) a) L m m m CU -aL Q > >O O O Q 0 a (A C: QmU) o C W a) a) o Q o U m O O O O C co U O O U C6 U p a) m -0 v) O m •� o •� c� N m a a� •� �Cm m o •� � QCD > Q> � a Y' �( ' � �� L jN O U E -0 L ch -0L Q � O t O a) m -0 : m 0 � V W♦ U) Q C0 Cu C � — E A O N � I > O L Qoo > OLOE Q MC\ U m < m O� � � j m L M N M N N L- N N mo O N a U) L >1 a U) m L CW C O U) a c 0 .N 0 a� c (a 0 L L CL Page 153 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... U p U) = O L C O ' L O C: C "r N E: 1 -0 0) N c 4 U O C O O Cu Q � U C C1 U 1 C= .2 O U 41 O r C O U i — O O t= O 41 O = mC: E .c U � o += Q � d am a � 1 UCu E 0 — O o -r Q oW 'v v I _L O O O O a) O N •� O O Q a) O O O N � 0C:L " )U � a N Ham Cn QN O s M O'er O o Y Q- Q �N .N W N N CO N L S O N O O �_ W L L- NO 0O > O O O 0 0 0 O O [0 >� C U O O O (n O O C2N [ON > UNaN I UQ O L � � > C� � NN � c6N � CCa t» Q = Y CO Np O N N •L a o � O L z U = O Page 154 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... I Q _0 c Ill v .� OV y- C O C � L L a N C ~ C U) O a) CD- U L C O O A a) "= ,ri O m c Q E m Cu > CL a) Cu N CU D L o Z O } Q c� C m O J > +� 0 - :U) Q U L �' I Q O I O N O O C C C > U O _0 O �- C - L ,U) "-' Ill 0 E � C C .� C C � E C — C C C 0- o `n L 0 m Lwcn o �, � -0 m o o o m 'L E L .N = c _� —' coi c > coi c �_ o coi : > 0) O O J Q U a) J � a) J U � a) (6 5 c a) L- a) U) U) mm � � ca0Nm U � CL aiUQo � U . Q � °gas r` m � oc� � � m � am • , cn a) N a) O C 0timO a) 0r'- 7m � a) 0O r- 0a) o L O N = M I U J O I N a) C U N Q) a) a) C U N o C U i a� CO 0)a m m o I U I U .Q 0 1D I U L w O O N C U V cv) c 0 V O M O Q`. O O M .0 O Q O O LO a) �S a) U C;) a) c � N c N ca � C_ N � ca u) � E ~L'' >57 Q 0 N +O+ O j .� a) O a) N a) Coj C a) a) N C a) C a) C a) a) C C N C NtCc � � > FnE � � OUIcaa' 0) C:) �.� � 0) 0L � .—. 2) r E 'c0 U a) L N a) U cn �_ N U) �_ U) L �_ cn �_ N U) U U) a) cA O O O L M m X O m a) L X a) L a) � a) •L a) a) L C a) L a) O 4) > a) •C a) c) � c� G -1 O ' W L) -0 0 MW OM -0 00000 0-M m0M -0N0Z0 -j -0 M N c•') N � CO 04 N N C)N CD > E N C U) Q -�s O U) Z L) a o U) m L CW C U) a E L O L a a) a� 'ML W Page 155 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... w >� 4-- L Cu O ^�^'' ^�' El MO C O +J O Q Q L Q] O rYl .m /31�ca i � L a) C � L- U) O - a) 4 o Q oa) O E M o > — E o � � �N � a � Z r C ^ � Nc, 'm0Qia � CL m H o CU �> a) 0 0) a .� � n cv � � o amm ?: m > U m Nc � L Cu CD vi > m o 6 o Uo a) � O U w U "m >1 O a) -0 CD mO Q O > a)V > �O � m � O NNW _ a cL a) n. 6 O O "L a)_ O � �2 Cq 0- 9 a) � � � _0� O Z > OQa) O O O O > O U a) �U) Z o a) > o nn nU nonm m cY) N N O C:) N N L CO >+ a o N � I � o C L Cu � co � a M L L m 1 C � O C U) A W G N v L tm LO r r •— Qa E C � JU Page 156 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... m co � N I m O a) > >, 2 +Z � C a N im Z i) O L O E L - �. O U <) L 0 O En fn O- L " O J Q) Cu — Cua) co Q rn 'j CU E Cuy O p N a) c <n + a) � O N O � — (� H 3 0 E ca E Q d rn L O � L U a) O Q N O N U) �j "= S "'' O O � rn a) co .� O- �.. N LO V O I O O c •Lm^�' E inQ v UQ O n .O] V ^ .�E o E a Q � ' t O 0 E = O � oz O O o O o O ) �O � m n0 a) mm O L) U) n mU m (n CLU) azzzzN 2 E 2 cn N N N N CO N N CO L m O NN '. CO C NN Np N CON Np N C N N — N a) U Q N a) U Q N � CO �� � � a I � aS c c En z c � nz U U _ L L >1 a o � � aoCII , U) � M m � � ) mu Co (U � � m U U) m N i �4 = L w 2 yam+ 0 N d .0 41 i �+ En E � L Page 157 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... C N � C C C M o Q >+ O O O O O 0 N N a) O a) a) _ w Cu C O C j 0- L X U 0 E C O U a) m a O0 Cu ui 4O L 0 O O U C O ) — .L O L _ O 0 O C a) OL L W �� 'a U) a)m (n > ] 7 O U) M QO C6 � -0 � m a) U 0 0 a) 0) L (n emu) -0 E � �- = a) o � G a) L6 .� L6 V .� Q) .� •� L •L6 L = L C L Q) -0 0 L L M C Cu Cu L O H [0 O C Q o C C C C U- nQ � w ;� Uia � � � � ci .� � v ink � � � w nc� : � U) 0 mU) n D N N N N C'') N L C'7 Q N L U O CD N E N L >+ a) U Q C a) U C U) z (n z A a o a o 0 � U L L /C6 Y V a 0 AL, W Q O AL, W Page 158 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O N ^` LO _ 0 U [6 N U I L +J O• N M Cu Q Q L c O c N a) Q-L a) O O : N > � a.r- L) � � o � o � L � UL) El L m � N mm �� OH n on ,.o Q c x = L > � � n ocuo .� p � � o i � .c L N Ep m ui Cua) Cu 'w u > O o mo -� L) COc� YU � n • ~Q •a O Cu a) x QL OLC A, p> �+ o O OM Cu CM CT L � = LL O UJ c' oZ_ .McM — U Eo Ec � > Q o � cli McNc om � M 13� n O O) U� � OaiN a a � � �0C) =30oT 07 U) � � o zNLL 0U- � Uw07 � L a Qa U W a) � � a, z N 04 04 CY) N N O O N N O •L >+ E N Q a) U �+ O U > i +r O z = O U 7 Q O O � U L L Y V a a) a) H Page 159 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O O O � a) i N -0 �+ a L >+ c N � Co -0 �+ CLL a) N C a) O N c � L a p +O M d O M tM p p c C 0-CO to En O N 'L +� U) Y V }r `� i! N C a — S L L — L W W Q ^! O U •/> f0e� O e��f� TSB Q L Yl VJ � vJ 0) A♦ W ^` L + co .� N p N O .. ) m0- o YJ a) Cm u cL N E a EnZ = O +_' O m m U L W -0N O O c L Co "r a O >+ L C� L O •� +' 'v L c O a) E rn �_ E O C_O v a) Qt V ++ O N U U c cn Cm O O >_ E a = � a� .>_ C� OJs a> >,V �� � .L �.� � .L O c QJ m •- a) L O a� �3 c 3 a� L a > a) 0 0 (6 L O �Q/� O M L 0 0_ E O Lo z Eorn o � � rn � rn � ec2 ,0Q > ri2 �, � o �, LVJ cQO -jw -5. Dr— � M N N O O N N a L � � C O U) U) C� G � � U L L Cu (� N U c U � � c U L- M Q 020 Page 160 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... L In o O g m p o c6 � � � •� C Z +� en a/ N N _ Om M O H O (6 C O O ON E -oU U — J C . O m to O 41 S d O O O O C 2 O O O L U C In M Co QY O � O � U O � C � N = = m •OJ +O•' � _ _ L Q O O- U O [� C O J 41 m N O L O E O QO O E C OC N OC .CC cOo as m•• )> -0 N Cu p vN a �+ a � a > Q O w o O m �mO+N n o O w w O m T > = -O O c N O O � O � rn N Cn H O C i 0 ._ C N N ui Z O V •M O O U .U) - - O Y " O ti C U O N .V = N L O N N i r M L O B ') .L O O > J Fu N O O .� N O Q O O U 41 41 N 41 C > a--� > L M O Q Q > � U Lf� C L O C O O L6 o O Q S O_ -6 O_ t0 O_ G) � .s S4Oa U (n Q-a6- Uoff- C6NJ UU c0 ENV ma. JfA � J � Ju� JJ M N O Rt N N N O O N E N L O U Q U o a O L z U O a o Page 161 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe0 -0 ... L c IU) L O Q L A,U) L Co L m � A♦ I.f�� /1 0 O �' H � O z 0 `-- a) O U) VJ N >1 _ `J O0 Cu L 0) (� O f� a) U m E Cu VT) — C O +� O U O _0 L C 'N � Z a) C Q �- a) U Q � O = 00 1 O a) m O - C O V O _ �4 L OD O � C Q J O O O O O vi O Q C •� ca S O ^2 41 U m O a) C } a) O 0 C 0 0 0 > Q V Z `� C O m 70 L QO J 5 •> (6 O 2� "J Q) O O - >' U L m � >'a- �� � � C �omY > oc > Laia) atUrnNo � � � o O O •L L) a) L _/ M E O W L a) N U L Q L O « Q a) C L U) O L `~ a) O C.) ��J C) L O E O 70 -,.- 0)70 70 O X -0 1 1 a) � « O C C.) ?� >: C (� �O >j � —O N O L L C O M N a) OO Z Z O M O > C L `~ -0 C a) > N 0 0 O C O r = Z O Z a) c- L ++ a) — c6 a) U = 0 C C 0 a) ti J CO 0) L O (6 3) a) a) J L a) L M CO C -0 C cn (6 +J 0 r �� (6 0 � a) C CY o Uo C a) .� a) .� 0mm mN n O C 0)- O Q -p > U N O �- (L 0 CM (6 . i C O_ O J �+ c m O � E � Qm m U) N � M C: -0 -0 Q. M a) C� 2 -a � C� JJ � � � � o- J CO N CO N N CO CO C:) N CDO N N N >+ N :L >+ a) U Q > EnO m � z Cu U = Cu 15 Q O 7 � O O (n En =5 =3 2 Cu � Cu (u U U L L L L N Page 162 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O Cu +-� L N N N S O U U) LL to -0 O O O o L Q.� C N a) o o U °° Cu � � - a) o � = a mM 0 U) 0 � Mo0Yca U Cu O L O d F U r O �� n vi p O Q O QCI O > _O Q L co E U � moa oE00 0 •� � D)-0 � a � a) -- m a) Co O U V N m o m cA L = Cu U +� O O M a) 0 L r N O Q C Off^'' O (6 > �♦♦ O w LLLO � � �A,, O m Nr N W L Q- W L U W O A♦ O w O U a) >O CD O V r 4) a) > d O � •— N -0 a) cA a) Q d a) oU X �� � o � .� z m jIf � x •n LL � LNL V L � � LL : > � p � > � a Z Q) c p �' Q -0 Cu a�i c 0 0) o o cn N o c >U) 70 + ai cv) v U C C a� �_ S 0 o 0 0L 'N - a� N L C cD c A.. N = C O U) M U L X m 7 x m E O CI O O Q O ti 0 0 0 m 0 00 a) U L O a) CO CD f-- 0 0 0 CIO O O .90 J UD N >(o > NU L) NMa CO (n LLZilf mU- zW ACO U N N N CD CD 0 N N M N N C) N N C) L M O N L M O N L CO O N a) NNE a) NN a) NN CD p _ N p _ N p _ N E N L >+ E N •L >+ NE •L >+ o o o U) Z 0 U) Z 0 U) Z 0 U Cu U = O U = O Q 0 2 Q O 2 Q O 2 U) U) U) U) � m � Cu � Cu LO L a a � U) a) L 0 LL Q A� W A� \W Page 163 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... E a u ) S U) ai Q ai CD- Cum � _ CO a� m L � � y nm � � ' c > N � vi L " � o FL- _0 a) CO ems = � o m >1 m N = = m }' 070 v) p 6CVO c w � > o Cm0 a— � � UoO = amo a) 00 L _ L L = C N U) 6, C) 0 � _ _ 0 0 � +� L L = _ a E U a) O U) L o u w 0 = L O i CD 0 0 Q�' o r O U (6 O 0 L = _ N yam+ a) O L +r Q a) c3 N O L a) M a) 0 = i O = L � a) (6 U O 'En � i O C LPL Cu N +r 7 +•' U- ^2 L) CV () — L O L) � (6 0 U X Q. E A C U L _ N � U X U �+ L = �� G) — � L N O a) cn •� C LL jIfN •(6 >+ O L O Q 'U Q L 0_ U = — � cn n 0 o mN � W a) � c _ � co =.CM N r tmo � azacn n0 ULo E o -0 DCDGw -J Cl aCDinUcn DIOC) mC) -iw0cnC) CO CO N N N N N M N N M N N L M O N L M O N L � CDO CDC N N C N N O N E N L >+ N 'L >+ C C N 'L a) U Q � a) U Q a) U Q oar � ) < oa 0 o L > >' U) Z (a U) Z m U) Z m a a U) U) Cu M Cu M a a m U m m F- o c a) U m C O m Co M Page 164 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... O O — c Y _0 _ O O U) a�i o m >+ > O 4) N U U L N c n ?c o o a) `. m `. Q (6 N > O U 4) C C C N U U � � cn C C Q. M (6 (U a) O O vi O E C _O m 4) m a a O a. (..) 4) U O -0 a) O U) Y Y L `� E In 6 U) v E a) 4) C Q o� L o� - i rn U CCu O U) i O > W (� '> D_ cn �u) E � � 0 � � 0 � 2:0 EU 0 0 0 0 U) > N o o o a 2 a) m Q v - U O v -E Cm a) (C v) 2 O � O ) � C S C C C C C > a � � o .� o .� C o o � (o (a U) 2 (6 (6 m (6 a) `~ m 'U — L C M C vi ui C ui L L L L _ a) _ U) L N •� N C U (3 O O 4) C Q Q C .0 C C O M m m ._ m ca ._ m O O O O 0 Q O O O O L Q O O O C O >'(y i � (u U) Z ZZZaac) 2 Tt T OmLOZU U ILU 5LnNcn F= W2WW2W CO CO CO CO N N N N � N M N N c� N N M N N L CO N N L cY) C N L cY) C N L CDO N N CD4) N O 4) N C:) 4) CO N C O — CO N � CD M N � CD CO N � NO — E N L Np N L NO N L NO E (y C O U a (y C N U Q N C N U Q N C N Q } o L Q � o L Q � o L ? z L) Z L) Z L LL >1 L >1 L >1 a0 22 a o 22 a o 2 2 a L O L O mc O L O L 2 a a a U) r L ate+ �• O O a) C c a _ 0 E t O m (4 -W O •2 N .> .0 C L W a 22 Page 165 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... m U) m o 0) O U) W Y = m C C L N L OAS C m L C6 C6 C6 a) O _O O O C C C C N a) (6 Q O ON t [0 Cn m O O O . 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Q Q � CL U) Q O m ) cc (A c (A O aO) ' > Cu 6 6 - -, c � a)♦ O O v) W _ N a) +� V (6 (6 (6 (6 Q Q_ Q O c c) L) N O N a) N = _ a �_ O O E Q O c �� O O O O N 0 CD a) U) 2 2 + O +� +� +� O L 4) Q c V c c L Q N O O O p a) a) O U CI 3:m �+ �.., N c6 OL L L O O — +r +� O �+ C U) Q O U U' L /Q.� ^' N a) Q O O N L6 0 0 41 �� �� O 'O •� Q CL c O W L U L U L Q U LSO O -0 � � '� U) Q � � Q � �cV ca > a) >>O O >O Cm O a .QO � N a) a) U � O U) ZZZoO � Y � � N � H � > � > ALL O H en a.E622 E ON N N N 04 CY) N N M N 0 M N O N L M O N L M O N L M N O a) N N O O N N O a) N M N O c� N O cM N O L NO >+ N •L NO _ N •L NO >+ E N QCV Q Q CV Q Q CV a) I � � I Q � a) � I Q c U) c U) c U) L Q � o Q � � o Q -�s o U) Z � � U) Z �_ U) Z � L � L >1 o � � ao a o 0 a L L L Q) O O L O m a) m J Z Z L � a a (n >AW a� � _ a _= as a w E aN 0 — a) .Q V N Q Q Q d Q +Wa) � as � L (n N ° uU'i ocoas rnaQ F- wrn :) a Page 167 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... 0 0vi = O O C mJ C w s 'O L Q s L N O O O +��+ C = as.+ 0 m m O a) N � 0 w }' '� E c Z O a O O d L p U L_ N L G� aL+ a.+ Q L O a+ L U) O m '� =' O 41 •� ED Q O :5 i U) i N O O 4) +_' O L 'O c Q O -a J m �' a� a-' J m > 0 d ca � o � Q > � m � — _ c � c J � LO � > �' w0 � N i O_ 0 d .. 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N L HU) Cu x � L L W U) mo O O 7' Q 'r- 4- N U U) O � L` � U) CD- mo �� Y � 3: E U) mL E (6 L +� O O a) C O a) - .2 m � a) Q � _O � O N U) L U) O fn C y -0 L OL O C (n W E O U) Q a) a) : Q L O L E O Q E a) of .- 73 L Cu V C NO' > U > O OQ-0 Co O � 0 _0 -0 O m O Q-, O O � Ea => en0Cu 0 O L i O `~ � Cu a) U) CQ♦ � y ^^`` L C L C > .� O W Q O a--' QC U W S O Q L O Cu O 4) O v) } Q U - O E O O E L ate+ C Q L , a) a a) O O L a) Q L L O G O a) O C L a) ++ U) 0) A O >1 i O N -a a) `~ > Q a) U ' V [0 a) O- O' U mo O O'' n3 n a) a) n3 O O E ` 0 a) O E m a) >%UC7 en - ;� G ^ U) '� > cn � mo O � � > c Qm � � o Qo o Q� Q< ui o o Or) N cM N N O c� CD N N NO N >+ E N L a) U Q U) I U O Z � Cu U 15 Q O 7 Page 176 of 204 12.b) CS2024-11 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe... a c �a �a L L O L O (a L Cn U- _ LL Page 177 of 204 13.b) Councillor Hutcheson re: Township Phantom Police Vehicle. Verbal Matters (Section 13.3 of Township's rownshipof Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Lori Hutcheson Item Number/Name: Township Phantom Police Vehicle Meeting Date: June 12 Motion No.: C Type of Meeting: Fx-] Council ❑ Special Council Development Services Committee Accessibility Advisory Committee Heritage Committee Traffic Safety Advisory Committee Human Resources Committee Be it resolved that Township By-law provide a report regarding the efficacy of the Township "Phantom Police Vehicle". Report to include financial commitment insurance, staffing, maintenance and storage. Efficacy in speed reduction statistics. Should it be recommended that the vehicle be disposed of, estimate on re-sale value. Page 178 of 204 15.a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeti... Lake Simcoe Region Conservation Authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-04-24 Friday, April 26, 2024 120 Bayview Parkway, Newmarket Meeting Minutes Members Present Councillor C. Riepma (Chair), Mayor R. Greenlaw (Vice Chair), Councillor F. Drodge, Councillor A. Eek, Regional Chairman W. Emmerson, Councillor P. Ferragine, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor D. Le Roy, Mayor I. Lovatt, Councillor C. Pettingill, Mayor M. Quirk, Councillor M. Thompson Members Absent Councillor S. Bell, Councillor A. Courser, Regional Councillor B. Garrod, Deputy Mayor and Regional Councillor T. Vegh, Councillor E. Yeo Staff Present R. Baldwin, T. Barnett, A. Brown, M. Critch, P. Davies, D. Goodyear, G. MacMillan, G. Peat, C. Taylor, F. Toghian, K. Yemm Guests Present A. Delle Cese, E. Strength, J. Durnford I. Land Acknowledgement Chair Riepma acknowledged the Lake Simcoe watershed as traditional Indigenous territory and thanked all generations of Indigenous peoples for their enduring and unwavering care for this land and water. II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Moved by: S. Harrison-McIntyre Seconded by: F. Drodge BOD-058-24 Resolved That the content of the Agenda for the April 26, 2024 meeting of the Board of Directors be approved as presented. Carried Page 179 of 204 15.a) Minutes of Lake Simcoe Region Cgnservation Authority URCA) meeti... Boar of Directors' Meeting N . OD-04-2 Friday, April 26, 2024 Meeting Minutes Page 2 IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: R. Greenlaw Seconded by: W. Emmerson BOD-059-24 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 03-24, held on Friday, March 22, 2024 be approved as circulated. Carried V. Announcements a) CAO Rob Baldwin provided an update on a meeting with the City of Orillia, noting topics of discussion included an overview of Bill 229 and Conservation Authorities Act changes affecting Orillia. He noted it was a productive meeting and that the conversation is ongoing through a follow-up email from City staff with additional questions. b) CAO Rob Baldwin updated on Conservation Ontario's Annual meeting and results of the yearly election, noting the Chair is Chris White, Grand River Conservation Authority; Vice Chairs are Jonathan Scott, Nottawasaga Valley Conservation Authority and Pat Warren, Kawartha Conservation; and Directors are Brad McNevin of Quinte Conservation Authority, Chandra Sharma of Niagara Peninsula Conservation Authority, and Rob Baldwin. c) CAO Rob Baldwin was pleased to advise he attended a meeting between conservation authorities and Minister Graydon Smith, noting it was a great opportunity to meet and engage with the Minister. The meeting focused mainly on the new hazard regulation, and participants were able to provide feedback. Other areas for opportunity were also discussed. CAO Baldwin looks forward to continued dialogue with the Minister and his staff. d) CAO Rob Baldwin reminded Board members that nominations for this year's conservation awards open May 111 and close June 51". He urged everyone to get their nominations in. VI. Presentations a) 2023 Draft Audited Financial Statements BDO Canada LLP Partner, Adam Delle Cese, provided an overview of the audit of the Conservation Authority's 2023 draft financial statements for the period ending December 31, 2023. He noted that in BDO's opinion, the financial statements represent fairly the financial position of the Conservation Authority. He advised a clean audit was held and a standard audit report provided. Page 180 of 204 15.a) Minutes of Lake Simcoe Region Cgnservation Authority URCA) meeti... Boar of Directors' Meeting N . OD-04-2 Friday, April 26, 2024 Meeting Minutes Page 3 He reviewed the responsibilities of management and the auditors, as well as the financial statements, year-over-year changes in financial assets, and statements of cashflows. Moved by: C. Pettingill Seconded by: W. Emmerson BOD-060-24 Resolved That the presentation by BDO Canada LLP Partner, Adam Delle Cese, regarding the audit of the Conservation Authority's 2023 draft financial statements for the period ending December 31, 2023 be received for information. Carried Included in the agenda was Staff Report No. 24-24-BOD regarding the Conservation Authority's 2023 Draft Audited Financial Statements. Moved by: S. Harrison-McIntyre Seconded by: F. Drodge BOD-061-24 Resolved That Staff Report No. 24-24-BOD regarding the Conservation Authority's 2023 Draft Audited Financial Statements be received; and Further that the 2023 Draft Audited Financial Statements be approved; and Further that the Appropriations to and from Reserves as outlined in Schedule 8— Statement of Continuity of Reserves of the 2023 Draft Audited Financial Statements be approved; and Further that the pending 2023 Audited Financial Statements be distributed to the Minister of Natural Resources and Forestry, the Conservation Authority's banker, and be made available on the Conservation Authority's website. Carried b) 2023 Restoration Program Accomplishments Manager, Restoration Services, Christa Sharp, shared a presentation on the Restoration Program's 2023 accomplishments, noting that 108 projects were completed across the watershed, including stormwater retrofits, low impact development features, community action, wetland habitat creation and agricultural projects, all making critical, on-the-ground improvements to the watershed. These projects accomplished over 35 hectares of land being restored, over 3,400 metres of streambank being planted/stabilized, and 65 increases in biodiversity and enhanced pollinator habitat. Over 85 projects for 2024 are well underway, and the Beaverton low impact development project in the Township of Brock and the Vivian Creek wetland and drainage improvements project in the Town of East Gwillimbury for part of her presentation. To view this presentation, please click this link: 2023 Restoration Program Accomplishments Page 181 of 204 15.a) Minutes of Lake Simcoe Region Cgnservation Authority URCA) meeti... Boar of Directors' Meeting N . OD-04-2 Friday, April 26, 2024 Meeting Minutes Page 4 Moved by: A Eek Seconded by: C. Pettingill BOD-062-24 Resolved That the presentation by Manager, Restoration Services, Christa Sharp, regarding the Restoration Program's 2023 accomplishments and 2024 projects be received for information. Carried Included in the agenda was Staff Report No. 25-24-BOD regarding an update on the Conservation Authority's Restoration Program and projects. Moved by: V. Hackson Seconded by: M. Quirk BOD-063-24 Resolved That Staff Report No. 25-24-BOD regarding an update on the Conservation Authority's Restoration Program and projects be received for information. VII. Hearings There were no Hearings at this meeting. VIII. Deputations There were no Deputations at this meeting. IX. Determination of Items Requiring Separate Discussion X. Adoption of Items not Requiring Separate Discussion Items No. 1 and 3 were identified under items not requiring separate discussion. Moved by: I. Lovatt Seconded by: P. Ferragine BOD-064-24 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence BOD-065-24 Resolved That no items of Correspondence be received. Carried 3. 2024 Budget Companion Document BOD-066-24 Resolved That Staff Report No. 27-24-BOD regarding the 2024 Budget Companion Document be received for information. Carried Page 182 of 204 15.a) Minutes of Lake Simcoe Region Cgnservation Authority URCA) meeti... Boar of Directors' Meeting N . OD-04-2 Friday, April 26, 2024 Meeting Minutes Page 5 XI. Consideration of Items Requiring Separate Discussion Item No. 2 was identified under items requiring separate discussion. 2. Summary of 2024 Provincial and Municipal Funding Agreements In response to questions from Councillor Eek regarding the funding for the Improved Phosphorus Loading Estimates project in the Holland Marsh, General Manager, Integrated Watershed Management, Don Goodyear explained that an autosampler installed at the Art Janse pumping station collects water moving from the inner canal to the river and provides improved phosphorus concentration information. This project will help inform treatment options for the phosphorus recycling facility, but not its location. He noted there are dozens of monitoring stations around the watershed also supported by this funding that are used in water balance and phosphorus loading calculations. Moved by: R. Greenlaw Seconded by: A. Eek BOD-067-24 Resolved That Staff Report No. 26-24-BOD regarding recently secured Provincial and municipal funding be received for information. Carried XII. Closed Session The Board moved to Closed Session to deal with a confidential land matter. Moved by: W. Emmerson Seconded by: P. Ferragine BOD-068-24 Resolved That the Board move to Closed Session to deal with a confidential land matter; and Further that the Chief Administrative Officer, members of the Executive Leadership Team and the Director, Conservation Lands remain in the meeting for the discussion. Carried The Board rose from Closed Session to report findings. Moved by: W. Emmerson Seconded by: R. Greenlaw BOD-069-24 Resolved That the Board rise from Closed Session and report findings. Carried Page 183 of 204 15.a) Minutes of Lake Simcoe Region Conservation Authority (LSRCA� meeti... Board of Directors' Meeting N OD-04-2 Friday, April 26, 2024 Meeting Minutes Page 6 a) Confidential Land Matter Moved by: I. Lovatt Seconded by: M. Thompson BOD-070-24 Resolved That the presentation regarding a Confidential land matter be received for information. Carried Moved by: R. Greenlaw Seconded by: W. Emmerson BOD-071-24 Resolved That Confidential Staff Report No. 28-24-BOD regarding a confidential land matter be received; and Further that the recommendations contained within the staff report be approved. Carried XIII. Other Business a) Chair Riepma advised that the next meeting will be held on Friday, May 24, 2024 at 9:00 a.m. in the Conservation Authority's Administrative Offices. XIV. Adjournment Moved by: P. Ferragine Seconded by: V. Hackson BOD-072-24 Resolved That the meeting be adjourned at 11:02a.m.Carried Councillor Clare Riepma Rob Baldwin Chair Chief Administrative Officer Page 184 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... PSAC.4 6 0 2 "s n 03-24-BOD (April's Board of Directors Meeting) Minutes Nottawasaga Valley Conservation Authority Apr 26, 2024 at 9:00 AM EDT @ 8195 8t" Line, Utopia ON, LOM 1T0 Attendance Present: Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Christopher Baines, Collingwood (Town); Cllr. Joe Belanger, Wasaga Beach (Town); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Kyle Fegan, Shelburne (Town); Cllr. Pieter Kiezebrink, Essa (Township); Chair Gail Little, Amaranth (Township); Deputy Mayor Paul Van Staveren Clearview (Township); Mayor Janet Horner, Mulmur (Township); Cllr. June Porter, The Blue Mountains (Town); Vice-Chair Jonathan Scott, Bradford West Gwillimbury (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Ralph Manktelow, Mono (Town); Cllr. Richard Schell, Oro-Medonte (Township) NVCA Staff: Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director, Watershed Management Services; Kyra Howes, Director, Conservation Services; Christine Knapp, General Account (departed at 9:30am); Sarah Thompson, Source Water Coordinator; Jennifer France, Watershed Moniroting Technician; Maria Leung, Senior Communications Speciliast; Kerry Jenkins, Administrative Assistant/Recorder Absent: Cllr Phil Fisher, Springwater (Township); Cllr. Kevin Eisses, Innisfil (Town); Mayor Darren White, Melancthon (Township); Cllr. Joel Loughead, Grey Highlands (Municipality) Guests: Tiffany Cecchetto, KPMG, (departed at 9:30am); Andrew Pascuzzo (arrived at 9:13am; departed at 10:30am) 1. Events Arbor Day NVCA will hold its 34th annual Arbor Day Tree Sale. A variety of bareroot tree and shrub seedings will be for sale. Trees and shrubs are sold in bundles of 10 for $35 each. Tree availability is first come first serve and cannot be reserved. Date: May 11, 2024 Location: Tiffin Centre for Conservation Tree Planting Event on the Mad River Page 185 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... Volunteer to plant trees along the creek with Friends of the Mad River and Nottawasaga Valley Conservation Authority from 9 a.m. to noon. This is a great way for students to get their volunteer hours. Pre-registration required. Register here Date: May 5, 2024 Location: 2295 Nottawasaga Concession 6 Creemore, ON LOM 1GO Let the River Flow: Mad River benefit concert A benefit concert in support of "The Friends of the Mad River", a local, community-based group of volunteers who are committed to restoring and sustaining the Mad River as a healthy habitat for all who rely on it. Free registration encouraged on Eventbrite. This is a "Pay What You Can" event, cash only at the door or donate online at the Canada Helps link. Date: May 26, 2024 Location: St. John's United Church, 192 Mill Street Creemore, ON LOM 1GO Tiffin Nature Program (for preschoolers) Tiffin Nature Program will help preschoolers gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Half Day Dates: Tuesdays March 19, 2023 - June 4, 2024 Full Day Dates: Thursdays March 21, 2023 - June 6, 2024 Location: Tiffin Centre for Conservation 2. Call to Order Chair Little called the meeting to order at 9:04am. 3. Land Acknowledgement Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishnaabeg people. The Anishnaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 4. Declaration of Pecuniary and Conflict of Interest 5. Motion to Adopt the Agenda Recommendation RES: 20-24 Moved by: Mayor Scott W. Anderson Seconded by: Cllr. Pieter Kiezebrink RESOLVED THAT: the agenda for the Board of Directors meeting #03-24- BOD dated on April 26, 2024 be approved. Carried; Page 186 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... 6. Announcements Chair Little informed the Board of Directors that at the April 19th meeting for Conservation Ontario, Vice-Chair Scott was named Vice-Chair for Conservation Ontario. 7. Presentations 7.1. 2023 Audit from Tiffany Cecchetto, CPA, CA, KPMG LLP Tiffany Cecchetto, CPA, CA, KPMG LLP conducted a presentation regarding NVCA's 2023 Audit. Recommendation RES: 21-24 Moved by: Cllr. Christopher Baines Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Board receives the presentation regarding NVCA's 2023 Audit; and FURTHER THAT: the Board approves the 2023 Draft Financial Statements. Carried; 7.2. Enforcement and Compliance from Meagan Kieferle, Senior Regulations Officer Meagan Kieferle, Senior Regulations Officer conducted a presentation regarding NVCA's Enforcement and Compliance. Recommendation RES: 22-24 Moved by: Cllr. Nicole Cox Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Board receives this presentation as presented. Carried; 8. Deputations Deputation regarding NVCA Permits for Wood Avenue Semis. A presentation was conducted by Andrew Pascuzzo from Pascuzzo Planning Inc. Recommendation RES: 23-24 Moved by: Cllr. Joe Belanger Seconded by: Cllr. Rick Schell RESOLVED THAT: the deputation be allowed to provide additional details beyond the scope of the original deputation. Carried; 2/3 votes in favor. Recommendation RES: 24-24 Moved by: Vice-Chair Jonathan Scott Page 187 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... Seconded by: Cllr. Ralph Manktelow RESOLVED THAT: the Board of Directors receive the deputation as presented. Carried; 9. Hearings There were no hearings at this time. 10. Determination of Items Requiring Separate Discussion Board members are requested to identify items from the Consent List that they wish to have considered for separate discussion. 11. Adoption of Consent List and Identification of Items Requiring Separate Discussion Recommendation RES: 25-24 Moved by: Mayor Janet Horner Seconded by: Cllr. Kyle Fegan RESOLVED THAT: agenda item number(s), 12.2 was identified as requiring separate discussion, be referred for discussion under Agenda Item #12; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the Consent List not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. Consent List 12.1. Adoption of Minutes Recommendation Approved by Consent RESOLVED THAT: the minutes of the Board of Directors meeting 02- 24-BOD dated on March 22, 2024 be approved. 12.1.1. Adoption of Agricultural Advisory Committee Meeting Minutes Recommendation Approved by Consent RESOLVED THAT: the minutes of the Agricultural Advisory Committee meeting 01-24-AAC dated on March 28, 2024 be approved. 12.2. Staff Report No. 09-03-24-BOD 1st Quarter Budget from Sheryl Flannagan, Director, Corporate Services Recommendation Page 188 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... RES: 26-24 Moved by: Cllr. Gary Harvey Seconded by: Mayor Scott W. Anderson RESOLVED THAT: the Board of Directors receive Staff Report No. 09-03-24-BOD regarding the 2024 first quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Carried; 12.2.1. Staff Report No. 10-03-24-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation Approved by Consent RESOLVED THAT: the Board of Directors approve Staff Report No. 10-03-24-BOD regarding the Administrative Bylaws Update. 12.2.2. Staff Report No. 11-03-24-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation Approved by Consent RESOLVED THAT: the Board of Directors approve Staff Report No. 11-03-24-BOD regarding the Employee Handbook Update. 12.2.3. Staff Report No. 12-03-24-BOD from Maria Leung, Senior Communications Specialist Recommendation Approved by Consent RESOLVED THAT: Staff Report No. 12-03-24-BOD regarding NVCA's Customer Satisfaction Report 2023 be received by Board of Directors. 12.2.4. Staff Report No. 13-03-24-BOD from Maria Leung, Senior Communications Specialist Recommendation Approved by Consent RESOLVED THAT: Staff Report No. 13-03-24-BOD regarding NVCA Communications - March 9, 2024 - April 11, 2024, be received. 13. Other Business Recommendation RES: 27-24 Moved by: Cllr. Pieter Kiezebrink Seconded by: Cllr. Nicole Cox RESOLVED THAT: the Board of Directors approve the inclusion of Vice- Chair Scott's resolution not withstanding procedural by-laws. Page 189 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... Carried; by 2/3 votes in favour Recommendation RES: 28-24 Moved by: Vice-Chair Jonathan Scott Seconded by: Cllr. June Porter WHEREAS: private water systems (e.g., wells) are not protected through legislated requirements under The Safe Drinking Water Act 2002 and The Clean Water Act 2006, but are more likely to contribute to cases of gastrointestinal illness than municipal systems; and WHEREAS: the 2023 Ontario Auditor General's value-for-money audit of Public Health Ontario (PHO) recommended that PHO, in conjunction with the Ontario Ministry of Health, begin the gradual discontinuance of free private drinking water testing; and WHEREAS: in the jurisdiction of NVCA, many households do not receive water from municipal systems, with many relying on a private drinking water system, including wells; and WHEREAS: the Walkerton Inquiry Report Part II, concluded the privatization of laboratory testing of drinking water samples contributed directly to the E. coli outbreak in Walkerton, Ontario in May 2000; and WHEREAS: all Ontarians deserve safe, clean water, and free well-water testing is a way to help ensure that residents on private wells continue to have barrier-free access to well water testing. THEREFORE, BE IT RESOLVED THAT: the Board recommend the Board of Directors call on the Province to not phase out free well-water testing as part of the proposed streamlining efforts of public health laboratory operations in the province; and FURTHER THAT: this resolution be circulated to the Hon. Sylvia Jones, Minister of Health; Hon. Lisa Thompson, Minister of Agriculture, Food and Rural Affairs; Hon. Andrea Khanjin, Minister of the Environment, Conservation and Parks; local MPPs; and Conservations Ontario and Ontario's conservation authorities. Carried; 14. Adjourn Recommendation RES: 29-24 Moved by: Vice-Chair Jonathan Scott Seconded by: Cllr. Gary Harvey RESOLVED THAT: this meeting adjourn at 11:20am to meet again on May 24, 2024 or at the call of the Chair. Carried; Page 190 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... O P�pSAGq D9! .Z �O 2sF o� RVgT10N p� NVCA May 2024 Board Meeting Highlights Next Meeting: June 28, 2024, held virtually For the full meeting agenda including documents and reports, visit NVCA's website. Provincial Planning Statement Review (and potentially alter) a CA permit decision at the request of the applicant On April 10, 2024, the Province proposed a new planning policy instrument titled the "Provincial NVCA submitted comments to the Planning Statement" for comment on the Environmental Registry emphasizing details Environmental Registry of Ontario. The regarding the new Minister's powers must be comment period was open for 30 days and carefully developed. This is to ensure decision closed on May 12, 2024. making on permits remains technical, apolitical and integrates a watershed perspective so lives The new instrument blends the Provincial Policy and properties will continue to be protected Statement (PPS 2020) and the A Place to Grow: from natural disasters such as flooding and Growth Plan for the Greater Golden Horseshoe erosion. (Growth Plan, 2020) into a new provincial planning policy instrument. The comments also addressed the liability of the permits issued by the Minister. Should the new Provincial Planning Statement be adopted, the PPS 2020 and the Growth Plan, Cutting Red Tape to Build More 2020 will be revoked. Homes Act, 2024 (Bill 185) NVCA submitted comments through The Cutting Red Tape to Build More Homes Act, Conservation Ontario, highlighting matters such 2024 (Bill 185) was presented to the Legislative as: Assembly of Ontario for first reading on April • Vision of the Provincial Policy Statement 10, 2024. Subsequently, it was posted on the • New Settlement Areas and Settlement Area Environmental Registry of Ontario for Boundary Expansions commenting under ERO Numbers 019-8365, 019- 8366, 019-8369 and 019-8370. • Stormwater Management NVCA submitted comments through • Natural Heritage Conservation Ontario addressing matters such Natural Hazards and Human-made Hazards as: •• Other General Recommendations • Changes to Appeal Rights • Settlement Area Boundary Expansions Minister's permit and review powers "Use It or Lose It" On April 5, 2024, the Province posted a Pre-Consultation requirements for proposal for a regulation on the Environmental municipalities Registry of Ontario to specify when the Minister Additional Residential Units of Natural Resources and Forestry can: •Issue an order to prevent a Conservation Facilitating Standardized Housing Designs • Authority (CA) from issuing a permit and to Minister Zoning Orders take over the permitting process 8195 8t" Line, Utopia, ON, LOM 1TO ® 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 191 of 204 15.b) Nottawasaga Valley Conservation Authority (NVCA), Minutes of meeti... • Expediting Approval process for Community Service Facilities and Exempting Universities from Planning Act Requirements • Upper-Tier Planning Responsibilities Spring Tonic Maple Syrup Festival Update The Spring Tonic Maple Syrup Festival has been operating at the Tiffin Centre for over three decades. Many of the offerings at the event have remained consistent over the decades with a focus on maple syrup production and family friendly events. Partnerships have also been established with local service providers, including the Simcoe County Paramedics, the Essa Fire Department and the Cadets. Every year, over 3,000 community members and visitors come out to enjoy this festival. Support provided by the Rotary Club of Barrie results in over 300 volunteer hours required to successfully run the event every year. The revenues generated by the Spring Tonic Maple Syrup festival are split between the Rotary Club of Barrie and NVCA. Upcoming Events PA/PD Day Camp Tiffin encourages outdoor exploration, guided excursions in the forest fueled by student interest. Every day will be guided by student inquiry, seasonal changes, and weather and program availability. Date: June 7 and 28, 2024 from 9:00 a.m. - 4:00 p.m. Location: Tiffin Centre for Conservation 8195 8t" Line, Utopia, ON, LOM 1TO w 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 192 of 204 I 16.a) Correspondence dated May 21 , 2024 from John Ewart, Ewart O'Dwyer, EWART s _............. fiDYR i RMIHM May 21, 2024 Township of Oro-Medonte VIA E l 41L:Hmbiclrcr11 r o-metlonte.ca 148 Line 7 South Oro-Medonte, Ontario LQL 2E0 Attention: Yvonne NnbMion, Muni+3al Clerk Dear Ms. Aubichon: 1 Re: Complaint Pursuant to the Coale of Conduct Our File No.2185-017 (Gencral 2024) The writer acknowledges acid thanks you for your email of May 10,2024 with respect to the above- noted matter. 1 In order to respond to the concerns raised by the members of council, I provide the following information. i i Firstly, with respect to the number of complaints received by my office during the 2023 calendar year,this concern was address in our letter of May 3, 2024. During the calendar year of 2024,to date one complaint was received by our office which did not result in a full inquiry and resulted in the complaint having been summarily dismissed. � With respect to the issue of confidentiality,this issue is addressed through the operation of Section 223,5 of the Municipal Act, 2001. Section 223.5 of the Municipal Act, 2001, as amended,imposes a duty of confidentiality upon an Integrity Commissioner in pet-forming his or her duties subject to certain exceptions as identified in Sections 223.5(2)and 223.5(2.3). { , Page 193 of 204 1 16.a) Correspondence dated May 21 , 2024 from John Ewart, Ewart O'Dwyer, ... 2 Section 223.5(2) provides that the Commissioner may disclose information in a criminal proceeding as requited by law or otherwise in according with this part, i Section 223.5(2.1) provides that advice provided by the Commissioner to a member under paragraphs 4, 5 or 6 of Subsection 223.3(1)may be released with the members written consent. i 1 The above sections are directive of the duty of the Commissioner to preserve the secrecy of all E matters that come within his or her knowledge. The duty to maintain with secrecy all matters that come within the Commissioner's knowledge exists regardless of whether a complaint is the subject of inquiry and report or if dismissed without an inquiry being conducted. I The concern raised by the member of council pertains to the obligation of a complainant to 1 maintain the confidentiality of any information which may been provided to the Commissioner following,regardless if the complaint results in a full inquiry or is dismissed summarily without a full inquiry or report, The concern arises from the consent and confidentiality agreement which forms part of the { complaint protocol and provides as follows: "Any information arising out of the investigative process that is not included in a final investigation report will continue to be held in confidence by you [complainant]". 1 i The concern as expressed by the member appears to be two fold. Firstly, if a complaint is made and does not result in an investigation by the Commissioner, the confidential clause would serve to prevent the complainant from providing any information provided to the Commissioner to a third party. Secondly, the obligation to keep confidential any information provided to the Commissioner regardless of the outcome of such complaint, should be made clear to the complainant. I In addressing these concerns, it is important to identify the role of the Integrity Commissioner within the statutory scheme as stated by the Division Co gut in Dibiase v. Vaughan (City), 20+6 j ©NSC 5620 (CanLII). In the course of his decision, Marrocco A.C.3.S.C,, writing for the court identified the role of the Integrity Commissioner in the following manner. The Integrity Commissioner investigates complaints that councillors violated the Code of conduct { and reports the results of the investigation to a municipal council. The report will contain factual conclusions and recommendations concerning penalty. Municipal council considers the report of the Integrity Commissioner along with the response to the complaint by the person concerned,and then accepts or rejects the report. l 1 Municipal council imposes a penalty or not. The complainant is not part of the above process once the report is finalized and presented to council. Page 194 of 204 1 16.a) Correspondence dated May 21 , 2024 from John Ewart, Ewart O'Dwyer, ... 3 i The complaint protocol, which is a municipal bylaw and therefore part of the statutory scheme, does not contemplate participation by the complainant after having provided information to the Integrity Commissioner. By interpreting and applying the Code of Conduct including the complaint protocol,the Integrity Commissioner is to have regard and apply both documents as a"home statute". i Accordingly, if municipal council deems it appropriate to revise the complaint protocol, the Integrity Commissioner must abide by any such revisions or amendment so long as it complies with all relevant legislation and does not serve to weaken the confidentiality obligations of the Commissioner under Section 235.5. I trust the above is responsive to the question raised by the member of council. Very truly yours, EWART O'D YYER i M ohn Ewart } .MJEljlh r k 1 ; 7 { I I i a i s G , Page 195 of 204 s I 16.b) Correspondence received June 3, 2024 from Ralph and Sandy Price re... RALPH AND SANDY PRICE Tele hone: E-mail: Council&Clerk Township of Oro-Medonte NATIONAL&WORLD FIDDLE DAY FIDDLE JAM/OLD TIME DANCE/SOUARE DANCE AT THE EADY COMMUNITY HALL FUNDRAISER FOR COPE SERVICE DOGS Greetings The 3'Saturday in May is National and World Fiddle Day. The Canadian Parliament passed a Bill in 2016 designating the 3rd Saturday as"Canada's Fiddling Day." Sandy plays old time fiddle and Ralph is an old time square dance caller. In 2022,we decided to organize an event to celebrate"Fiddle Day"and we rented the Eady Community Hall to hold the event.We decided we would not charge admission,but would ask people to make donations to COPE Service Dogs,a registered charity.We arranged for dogs and people fi•om COPE to be there. The event was successful beyond our wildest dreams as the Hall was jammed and we raised$2300. We did it again in 2023 and raised$3,000. The 2024 event last month went to a new high and we raised$4.541. We rent the Hall on"our nickel"and the cost is not deducted from the donations. The thought occurs to us that if the Township waived the rental fee,we would make a donation to COPE equal to the waived fee. In our mind using the Hall for this type of event is what Community Halls are all about.It brings people together and raises the profile of the Charity as well as fiddling and square dancing which are rural heritage activities. The Craighuurst Women's Institute has run the snack bar for the last 3 years and it is a finndr•aiser for them as well. Accordingly,please consider this as a request for the Township to waive the rental fee for 2025.We have already reserved the Hall for May 17,2025. Some of our promo material is attached. Yours truly Ralph and Sandy Price Page 196 of 204 1 ) rr s ce&V#0KL00F(UULE 9 dy Price re... SATURDAY MAY 18 2024 �s 3RD ANNUAL FIDDLE/OLD TIME MUSIC JAM/ OLD TIME DANCE & SQUARE DANCE FUND RAISER FOR COPE SERVICE DOGS AT EADY COMMUNITY HALL 73 EADY STATION RD. , ORO—MEDONTE TWP. (EADY STATION RD. RUNS OFF LINE 10 AND IS ,7.2 KMS., NORTH OF THE HORSESHOE VALLEY RD..TURN OFF HV. RD. AT JARRATT-MAP ON BACK) TIME : 1 : OOPM TO 5 : OOPM FORMAT: OPENING ACOUSTIC JAM FOR ALL MUSICIANS AFTER OPENING: SIGNED IN MUSICIANS PLAY 1 OR 2 TUNES OF CHOICE DANCING & SQUARE DANCING: LOTS OF IT! IF YOU DON'T DANCE: COME AND LISTEN ADMISSION : FREE DONATIONS REQUESTED FOR COPE SERVICE DOGS (DOGS IN TRAINING WILL BE THERE) REFRESHMENTS: CASH SNACK BAR WILL BE AVAILABLE INFORMATION: RALPH OR SANDY PRICE - ; 4 v c ` Y � J ,, `f � - 1 <ri t Page 197 of 2 1$j j*Jce aciAlAfN 3r%0f!If% ar VVdr Price re... " DW I MIML 01 VVVRLu rlUULL UM I . t ~` w a =I 1i M ■ 1 S ■ ■ ■ % ■ ■w Ahas ■ 6A I UKUAY , MAY 1611 ZU24 1006 w w w w s A ■[w_ r w �w] w_ w_ UUPE bERVI ; E L VUZ5 WHO WILL BE THERE ! AdMA 6 * 311 ml-� AMEW NIS, BUD � I'`- ALLA N �y MI%v G1■ LEO I'.M-�N NOELLE Page 198 of WR'ION 1 j)K-M j j*jce 0c4iAAf"3rAOj!MaE JWVe r Price re... 11M HUNAL 01 VVVRLu rlUULL UM I Alk A M 1 1 M M All ■ , A • s J A% Ak A A► ■ 5A I UKUAY , MAY lb, iUZ4 FUND RAISER FOR COPE SERVICE DOGS DCQ1 11 TQ 1 ', ` v v ` I v WHAT A DAY!! 1I.1.1► ' R A LI^1 MQ CtrinLIC! QLlJCCRC w7AiW1 rR1-0RLC TH1ER[C, LV Ir S Vr rIIRRLCR7t►, VHImCE- ' a LIS I C N C m a AND GENEROUS PEOPLE! WE RAISED OVER $4,500. AND DONATIONS ARE STILL COMING IN. 3 YEAR TOTAL IS NOW JUST OVER $99800 A M 1 /% T 1 1 ,A ■ 1 1./ %//1 1 1 'T 0% A l 1 t1 1 1 r1 r\0% L 1 0% r%&0 It 13 I NANtX T UV I U ALL UUM L.JUNUK%-ftjj ESPECIALLY THE FOLLOW 1 N G C 0 R P 0 R ATI E D 0 N 0 R S EXPERIENCE NISSAN, ORILLIA ($100.) NEXT GEN HUB, ORILLIA ($300.) r%A uL HLJLIJN my IUFC�, t3Artt[ICI p ouu.) R it F C KIRTRIICTION DKI INC-- npu I IA ot-sm-i (R & F HAVE DONATED $500 EVERY YEAR) SAFETY TRAINING AND CONSULTING SERVICES LTD., ORILLIA ($300.) THANKS TO THE MUSICIANS AND FVFRYONF WHO CAMF AND CONTRIBUTED TO THE SUCCESS OF THE EVENT. GIVE YOURSELVES A '''PAT ON THIE BACK" FOR A JOB WELL DONE. PUT MAY 17TH_ 2025 4N YOUR CALENDAR! A0EWQ0F .07 Page 199 of 2 18.a) 2024-062: A By-law to authorize the Sale of Surplus Land described... The Corporation of the Township of Oro-Medonte By-Law No. 2024-062 A By-law to authorize the Sale of Surplus Land described as PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 &3 51R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO- MEDONTE, (PIN 58562-0035(LT)) (375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone) Whereas Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; And Whereas Council enacted by-law No. 2021-126 on the 241h day of November, 2021, Being a By-law to Establish a Policy with respect to the Sale and Other Disposition of Land; And Whereas Council has determined that the said lands are not required for municipal purposes, and has by Resolution No. C231108-10 directed staff to proceed with the sale of land and by this by-law do now declare the land described as PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 &3 51R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO-MEDONTE, (PIN 58562- 0035(LT)) (375 Line 11 South)(Decommissioned Fire Hall) (Hawkestone) described in Schedule"A"attached hereto, to be surplus to the needs of the municipality; And Whereas pursuant to By-law 2021-126, the Clerk of the Township of Oro-Medonte did cause a Notice of the proposed by-law to sell PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 &3 51R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO-MEDONTE, (PIN 58562-0035(LT))(375 Line 11 South)(Decommissioned Fire Hall) (Hawkestone)to be published on the Township website a copy of which is attached as Schedule "B"and forms part of this by-law; And Whereas the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte for consideration at its meeting on the 12th day of June 2024, and at that time Council received no notice of objection to the proposed sale of land; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Authorization of Sale and Sale Price Consideration— In accordance with by-law 2021-126, Council in its sole discretion may utilize any method it authorizes to effect the sale of land. Council does hereby authorize the sale of land described as PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 &3 51R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO- MEDONTE, (PIN 58562-0035(LT))(375 Line 11 South)(Decommissioned Fire Hall) (Hawkestone)to Wallace A. Coutts. 2. Sale Price and Consideration— In accordance with By-law 2012-126, Council shall have the absolute discretion to determine the sale price of land. Council hereby sets the sale price for lands described as PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 &3 51 R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO-MEDONTE, (PIN 58562-0035(LT))(375 Line 11 South)(Decommissioned Fire Hall) (Hawkestone)at$700,000.00. 3. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this by-law. By-Law Read a First, Second and Third time, and Passed this 12th day of June, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw i r Page 200 of 204 18.a) 2024-062: A By-law to authorize the Sale of Surplus Land described... Clerk, Yvonne Aubichon 2 Page 201 of 204 18.a) 2024-062: A By-law to authorize the Sale of Surplus Land described... Schedule "A" to By-law No. 2024-062 for The Corporation of the Township of Oro-Medonte Lands described as PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 & 3 51R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO-MEDONTE, (PIN 58562-0035(LT))(375 Line 11 South)(Decommissioned Fire Hall) (Hawkestone) 3 Page 202 of 204 18.a) 2024-062: A By-law to authorize the Sale of Surplus Land described... Schedule "B" to By-law No. 2024-062 for The Corporation of the Township of Oro-Medonte Notice of Proposed Township of Sale of Land By-Laws Yruud Hrriingr,Bxririn,{Fumrr Take Notice that the Township of Oro-Medonte proposes to pass a By-law to authorize the Sale of Surplus Lands, in the Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule"A"and "B" hereto. And Further Take Notice that the proposed By-Law will come before the Council of the Township of Oro-Medonte at its regular meeting to be held on the 12th of June, 2024 at 3:00 p.m. Any person who claims their land will be prejudicially affected by the proposed sales may comment on the proposed sales by submitting a Public Participation Request Form through this link on the Township of Oro-Medonte website or provide the undersigned with written comments no later than 12:00 noon on Monday, June 10th, 2024. Yvonne Aubichon, Clerk, Township of Oro-Medonte 148 Line 7 South, Oro-Medonte, ON LOL 2EO Fax: (705)487-0133 Dated at the Township of Oro-Medonte this 291h Day of May, 2024. Schedule "A" Lands described as PT LT 22 CON 12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 &3 51R25791; S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO- MEDONTE, (PIN 58562-0035(LT))(375 Line 11 South)(Decommissioned Fire Hall)(Hawkestone) 58562L... N .x561-W1b s Matilda St. ' 5 � 7 Q C J — ssiaui w $ s bioap2 P "s suL�d Lands NigS 4 P Page 203 of 204 20.a) 2024-065: Being a By-Law to Confirm the Proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2024-065 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 12, 2024 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, June 12, 2024, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 12th day of June, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 204 of 204