05 08 2024 Council MinutesTouinship nt
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, May 8, 2024 2:33 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 2:45)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Brent Spagnol, Director, Development Services; Michelle
Jakobi, Director, Environmental Services; Ralph Dominelli, Executive
Staff Officer/Fire Chief; George Vadeboncoeur, Manager, Planning
Special Projects; Karla Musso-Garcia, Manager, Operations; Jenny
Legget, Manager, Communications and Public Relations; Mark Prutchick,
Operations Technologist Supervisor; Jennifer Whitley, Economic
Development Officer; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, May 8, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240508-1
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, May 8, 2024 be
received and adopted, as amended, to withdraw 1904 Old Barrie Road East (Rugby)
(Decommissioned Fire Hall) from Closed Session Agenda Item 4c).
Carried.
Motion No. C240508-2
Moved by Schell, Seconded by Clark
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO, Brent
Spagnol, Director, Development Services re: Litigation affecting the municipality (Short Term
Rentals (STR's)). Councillor Schell submitted the following: I own and operate an STR.
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Council Meeting Minutes — Wednesday, May 8, 2024.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240508-3
Moved by Young, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 2:36 p.m. to discuss
• Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local
Board (Decommissioned Fire Hall - 375 Line 11 South (Hawkestone));
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Barrie Boundary);
• Litigation affecting the municipality (Official Plan Appeal - UCCI Lands, Short Term
Rentals (STR's), Cannabis);
• Labour relations/employee negotiations (Staffing/Organizational Update).
Carried.
b) Motion to Rise and Report.
Motion No. C240508-4
Moved by Hutcheson, Seconded by Young
Be it resolved that we do Rise at 4:11 p.m. and recess until 4:25 p.m. and Report on the
Closed Session Items 4
c) Yvonne Aubichon, Clerk, re: Proposed or Pending Acquisition or Disposition of Land by
the Municipality or Local Board (Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone));
d) Robin Dunn, CAO and George Vadeboncoeur, Manager, Planning Special Projects re: a
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Barrie Boundary);
e) Robin Dunn, CAO Brent Spagnol, Director Development Services re: Litigation affecting
the municipality (Official Plan Appeal - UCCI Lands, Short Term Rentals (STR's))
(Cannabis);
f) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
c) Yvonne Aubichon, Clerk, re: Proposed or Pending Acquisition or Disposition of Land by
the Municipality or Local Board (Decommissioned Fire Hall - 375 Line 11 South
(Hawkestone)).
The following staff were present: Yvonne Aubichon, Clerk; Robin Dunn, CAO; Donna Hewitt,
Director, Corporate Services; Brent Spagnol, Director, Development Services; George
Vadeboncoeur, Manager Special Projects.
Motion No. C240508-5
Moved by Clark, Seconded by Schell
Be it resolved that the confidential verbal information presented by Yvonne Aubichon, Clerk,
re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local
Board (Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)) be received.
Carried.
d) Robin Dunn, CAO and George Vadeboncoeur, Manager, Planning Special Projects re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Barrie
Boundary).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning Special Projects; Jenny
Legget, Manager, Communications and Public Relations.
Motion No. C240508-6
Moved by Young, Seconded by Bard
Be it resolved
1. That the confidential correspondence dated May 8, 2024 and presented by Robin Dunn,
CAO and George Vadeboncoeur, Manager, Planning Special Projects re: A position,
plan, procedure, criteria or instruction to be applied to any negotiations carried on or to
be carried on by or on behalf of the municipality or local board (Barrie Boundary) be
received and adopted.
2. That Council directs its representatives to work toward a partnership with the City of
Barrie.
3. And that Council representatives and staff proceed as directed.
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
e) Robin Dunn, CAO, Brent Spagnol, Director, Development Services re: Litigation
affecting the municipality (Official Plan Appeal - UCCI Lands, Short Term Rentals
(STR's)) (Cannabis).
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO, Brent
Spagnol, Director, Development Services re: Litigation affecting the municipality (Short
Term Rentals (STR's)). Councillor Schell submitted the following: I own and operate
an STR. Councillor Schell left the room and did not participate or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services.
Motion No. C240508-7
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, and Brent
Spagnol, Director, Development Services re: Litigation affecting the municipality
(Official Plan Appeal - UCCI Lands be received.
2. That staff proceed as directed by Council.
Carried.
Motion No. C240508-8
Moved by Young, Seconded by Clark
Be it resolved
1. That the confidential correspondence dated May 7, 2024 from Brian Chung, Aird &
Berlis LLP and presented by Robin Dunn, CAO, and Brent Spagnol, Director,
Development Services re: Litigation affecting the municipality (Official Plan Appeal -
Short Term Rentals (STR's)) be received.
2. That staff proceed as directed by Council.
Carried.
Motion No. C240508-9
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, and Brent
Spagnol, Director, Development Services re: Litigation affecting the municipality
(Cannabis) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
f) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services.
Motion No. C240508-10
Moved by Schell, Seconded by Hutcheson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing/Organizational Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Special Council meeting held on Wednesday, April 17, 2024.
b) Minutes of the Traffic Safety Advisory Committee held on Thursday, April 18, 2024.
c) Minutes of Council meeting held on Wednesday, April 24, 2024.
Motion No. C240508-11
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the draft
a) Minutes of the Special Council meeting held on Wednesday, April 17, 2024;
c) Minutes of the Council meeting held on Wednesday, April 24, 2024;
be received and adopted as printed and circulated; and that the draft
b) Minutes of the Traffic Safety Advisory Committee held on Thursday, April 18, 2024;
be received and that the recommendation therein, per Motion No. TSAC240418-4, be
adopted.
Carried.
Motion No. C240508-12
Moved by Young, Seconded by Hutcheson
Be it resolved that, per Motion No. TSAC240418-4 of the April 18, 2024 Traffic Safety
Advisory Committee meeting, the recommendation to Council re: Reduce Neighbourhood
Speeding "Slow Down For Us" Campaign Ideas be approved.
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Presentation by Kris Puhvel, Executive Director, Orillia and Lake Country Tourism re:
2022 Budget Presentation.
Motion No. C240508-13
Moved by Bard, Seconded by Schell
Be it resolved that the presentation by Kris Puhvel, Executive Director, Orillia and Lake
Country Tourism re: 2022 Budget Presentation be received.
Carried.
b) Presentation by Sylvia Stark, Executive Director, Oro-Medonte Chamber of Commerce &
Tourism re: 2024 Budget Presentation.
Motion No. C240508-14
Moved by Clark, Seconded by Young
Be it resolved that the presentation by Sylvia Stark, Executive Director, Oro-Medonte
Chamber of Commerce & Tourism re: 2024 Budget Presentation be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
One (1) individual provided Open Forum comments with respect to Item 8a) and 8b).
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Council Meeting Minutes — Wednesday, May 8, 2024.
11. Reports of Municipal Officers for Action:
a) OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re: Award of Tender
OCS-RFT24-009 Pavement Markings — 3 Years.
Motion No. C240508-15
Moved by Bard, Seconded by Hutcheson
Be it resolved
1. That OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re: Award of
Tender OCS-RFT24-009 Pavement Markings — 3 Years be received and adopted.
2. That Tender OCS-RFT24-009 Pavement Markings — Three (3) Years be awarded to
Provincial Road Markings, in the amount of $254,240.42 plus HST.
3. That Council approve the provisional items in OCS-RFT24-009 (Three (3) Years) to be
completed, in the amount of $5,153.76 plus HST.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. That Delegated Authority be given to the Director, Operations and Community Services,
if appropriate, to execute the two (2), one (1) year extensions in 2027 and 2028.
6. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remuneration & Expenses
By-law Update re: Couchiching OPP Detachment Board [Refer to Item 18b)].
Motion No. C240508-16
Moved by Lavoie, Seconded by Schell
Be it resolved
1. That CS2024-10, Donna Hewitt, Director, Corporate Services re: Remuneration &
Expenses By-law Update re: Couchiching OPP Detachment Board be received
and adopted.
2. That staff bring forward the appropriate by-law for Council's consideration.
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
c) DS2024-64, George Vadeboncoeur, Manager, Planning Special Projects re: Bill 185 —
Proposed Changes to Municipal Act, Planning Act and Development Charges Act and
new Provincial Planning Statement, 2024.
Motion No. C240508-17
Moved by Bard, Seconded by Clark
Be it resolved
1. That DS2024-64, George Vadeboncoeur, Manager, Planning Special Projects re: Bill
185 — Proposed Changes to Municipal Act, Planning Act and Development Charges Act
and new Provincial Planning Statement, 2024 be received and approved as presented.
2. That a letter be sent under the Mayor's signature to the Provincial Standing Committee,
Finance and Economic Affairs outlining the Township's Comments on the proposed
legislation.
Carried.
d) DS2024-66, George Vadeboncoeur, Manager, Planning Special Projects re: City of
Barrie Proposed Boundary Expansion — Update on Request for Provincial Land and
Development Facilitator Mediation.
Motion No. C240508-18
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That DS2024-66, George Vadeboncoeur, Manager, Planning Special Projects re: City of
Barrie Proposed Boundary Expansion — Update on Request for Provincial Land and
Development Facilitator Mediation be received and adopted.
2. That Council authorize the Mayor and the CAO, or Deputy Mayor as alternate to the
Mayor, to meet with the Provincial Land and Development Facilitator once the individual
is appointed to discuss the City of Barrie request to expand its municipal boundary into
Oro-Medonte in accordance and consistent with direction provided by Council for Oro-
Medonte through Motion No. C240214-10.
3. And that Council support the County of Simcoe participating in the facilitation process.
Carried.
12. Reports of Municipal Officers for Information Only:
None.
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Council Meeting Minutes — Wednesday, May 8, 2024.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Deputy Mayor Lavoie, Councillor
Hutcheson.
14. Announcements:
The following members of Council provided Announcements: Councillors Bard and
Hutcheson.
15. Consent Agenda:
a) Minutes of Barrie Public Library Board (BPLB), meeting held on held on February 22,
2024.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority re: minutes of meeting held on Friday,
March 22, 2024 and highlights of meeting held on Friday, April 26, 2024.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March
22, 2024.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated April 8, 2024 from The Association of Municipal Managers,
Clerks and Treasurers of Ontario (AMCTO) re: Advocacy Update: Modernizing the
Municipal Elections Act for the 21 st Century.
Staff Recommendation: Receive, Support, Advise under the Mayor's Signature.
e) Correspondence dated April 22, 2024 from Environmental Services, Township of Oro-
Medonte re: Rain Barrels for Sale.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated April 25, 2024 from Severn Sound Environmental Association
(SSEA) re: Restore the Shore.
Staff Recommendation: Receive for Information Only.
g)
Correspondence dated April 29, 2024 from the Township of Oro-Medonte Fire
Emergency Services re: Request for Proclamation, Emergency Preparedness Week,
May 5-11, 2024.
Staff Recommendation: Receive, Proclaim, Advise Accordingly.
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Council Meeting Minutes — Wednesday, May 8, 2024.
h) Correspondence dated April 28, 2024 from Councillor Bard, Township of Oro-Medonte
re: Guaranteed Livable Income.
Staff Recommendation: Receive, Support, Advise under the Mayor's Signature.
Motion No. C240508-19
Moved by Schell, Seconded by Bard
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Barrie Public Library Board (BPLB), meeting held on held on February
22, 2024.
Received for Information Only.
b) Nottawasaga Valley Conservation Authority re: minutes of meeting held on Friday,
March 22, 2024 and highlights of meeting held on Friday, April 26, 2024.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
March 22, 2024.
Received for Information Only.
d) Correspondence dated April 8, 2024 from The Association of Municipal Managers,
Clerks and Treasurers of Ontario (AMCTO) re: Advocacy Update: Modernizing the
Municipal Elections Act for the 21 st Century.
Received, Supported, Advised under the Mayor's Signature.
e) Correspondence dated April 22, 2024 from Environmental Services, Township of
Oro-Medonte re: Rain Barrels for Sale.
Received for Information Only.
f) Correspondence dated April 25, 2024 from Severn Sound Environmental
Association (SSEA) re: Restore the Shore.
Received for Information Only.
g)
Correspondence dated April 29, 2024 from the Township of Oro-Medonte Fire
Emergency Services re: Request for Proclamation, Emergency Preparedness
Week, May 5-11, 2024.
Received, Proclaimed, Advised Accordingly.
h) Correspondence dated April 28, 2024 from Councillor Bard, Township of Oro-
Medonte re: Guaranteed Livable Income.
Received, Supported, Advised under the Mayor's Signature.
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
16. Communications/Petitions:
a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report, 2023 Summary Report.
Motion No. C240508-20
Moved by Young, Seconded by Clark
Be it resolved that the report dated May 3, 2024 from John Ewart, Ewart O'Dwyer, Integrity
Commissioner (I.C.) re: Written Report, 2023 Summary Report be received for information
only.
Carried.
17. Notice of Motions:
None.
18. By -Laws:
a) 2024-038: A By-law of The Corporation of the Township of Oro-Medonte to amend By -
Law No. 2021-130, to provide for the imposition of fees or charges (Fees and Charges
By-law).
b) 2024-051: A By-law to Provide for Remuneration and Expenses for Members of Council
and Council's Appointees to Local Boards and Committees/Technical Support Groups,
and Expenses for Employees, and to Repeal By-law No. 2023-057 (Remuneration and
Expenses By-law).
Motion No. C240508-21
Moved by Schell, Seconded by Lavoie
Be it resolved that By -Law No. 2024-038 and 2024-051
a) 2024-038: A By-law of The Corporation of the Township of Oro-Medonte to amend By -
Law No. 2021-130, to provide for the imposition of fees or charges (Fees and Charges
By-law);
b) 2024-051: A By-law to Provide for Remuneration and Expenses for Members of Council
and Council's Appointees to Local Boards and Committees/Technical Support Groups,
and Expenses for Employees, and to Repeal By-law No. 2023-057 (Remuneration and
Expenses By-law);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, May 8, 2024.
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2024-052: Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, May 8, 2024.
Motion No. C240508-22
Moved by Clark, Seconded by Bard
Be it resolved that By -Law No. 2024-052: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 8, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240508-23
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now adjourn at 5:57 p.m.
Mayor, Randy Greenlaw
Carried.
Clerk. `Yvonne Aubichon
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