05 16 2024 Traffic Safety Advisory Committee Agenda The Township of Oro-Medonte
Traffic Safety Advisory Committee
Agenda
Townsh- f Council Chambers
Thursday, May 16, 2024
Proud Heritage, Exciting Future
5:30 p.m.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Agenda Approval:
a) Motion to Approve the Agenda.
2. Disclosure of Pecuniary Interest:
3. Approval of Minutes of Previous Meeting:
3 - 5 a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday,
April 18, 2024.
04 18 2024 Traffic Safety Advisory Committee Minutes
4. Reports of Members of Council/Municipal Officers:
6 - 8 a) Sam Flowers, Website Information Coordinator re: Reduce Neighbourhood
Speeding, "Slow Down For Us" Campaign.
Verbal Form
Finalized Speed Reduction Campaign
9 - 18 b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft
Community Safety Zone Policy.
OCS2024-17
Draft Community Safety Zone Policy
19 c) Shawn Binns, Director, Operations and Community Services re: Funding
Opportunities for Campaign Initiatives.
Verbal Form
5. Next Meeting Date:
June 20, 2024.
Page 1 of 19
6. Adjournment:
a) Motion to Adjourn.
Page 2 of 19
3.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd...
The Township of Oro-Medonte
�-► Traffic Safety Advisory Committee
Township of Meeting Minutes
Council Chambers
Proud Hcritage,Exciting Future
Thursday, April 18, 2024 5:30 p.m.
Present: Mayor Randy Greenlaw
Councillor David Clark (Chair)
Councillor Lori Hutcheson
Karen Brazier-Salo
Lesley Buchan
Taylor Green
Martin Murray
Zoe Rowe Watson
Staff Present: Shawn Binns, Director, Operations and Community Services; Yvonne
Aubichon, Clerk; Karla Musso-Garcia, Manager, Operations; Jenny
Legget, Communications & Public Relations Officer; Sam Flowers,
Website Information Coordinator; PC Matt Roberge, Ontario Provincial
Police
Councillor Clark assumed the Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. TSAC240418-1
Moved by Green, Seconded by Murray
It is recommended that the agenda for the Traffic Safety Advisory Committee meeting
held on Thursday, April 18, 2024 be received and approved.
Carried.
2. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 3
Page 3of19
3.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd...
Traffic Safety Advisory Committee Minutes — Thursday, April 18, 2024.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21,
2024.
Motion No. TSAC240418-2
Moved by Brazier-Salo, Seconded by Buchan
It is recommended that the draft minutes of Traffic Safety Advisory Committee meeting
held on Thursday, March 21, 2024 be received and approved as printed and circulated.
Carried.
4. Reports of Members of Committee/Municipal Officers:
a) Shawn Binns, Director, Operations & Community Services re: Traffic Data Collection
2019-2023 / Focused Engagement Locations.
Motion No. TSAC240418-3
Moved by Rowe Watson, Seconded by Green
It is recommended that the correspondence presented by Shawn Binns, Director,
Operations & Community Services re: Traffic Data Collection 2019-2023 / Focused
Engagement Locations be received.
Carried.
b) Shawn Binns, Director, Operations & Community Services and Traffic Safety Advisory
Committee re: Reduce Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas
— draft for discussion.
Motion No. TSAC240418-4
Moved by Murray, Seconded by Brazier-Salo
It is recommended
1 . That the correspondence presented by Shawn Binns, Director, Operations &
Community Services and Traffic Safety Advisory Committee re: Reduce
Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas — draft for
discussion be received.
2. That it is recommended to Council that the Traffic Safety Advisory Committee re:
Reduce Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas be
adopted.
Carried.
Page 2 of 3
Page 4 of 19
3.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd...
Traffic Safety Advisory Committee Minutes — Thursday, April 18, 2024.
5. Next Meeting Date:
Thursday, May 16, 2024.
6. Adjournment:
a) Motion to Adjourn.
Motion No. TSAC240418-5
Moved by Buchan, Seconded by Rowe Watson
It is recommended that we do now adjourn at 6:36 p.m.
Carried.
Councillor David Clark, Chair Yvonne Aubichon, Clerk
Page 3 of 3
Page 5 of 19
4.a) Sam Flowers, Website Information Coordinator re: Reduce Neighbourho...
Verbal Matters
(Section 13.3 of Township's
Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Sam Flowers, Jenny Legget
Item Number/Name: 2- Finalized Speed Reduction Campaign
Meeting Date: May 16, 2024
Motion No.:
Type of Meeting: ❑ Council ❑ Special Council
❑ Development Services Committee
�X Traffic Safety Advisory Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
• Sam Flowers, Website Information Coordinator will present the finalized speed reduction
campaign.
• Will require consensus on items identified in the attached summary.
5/9/24
Page 6 of 19
4.a) Sam Flowers, Website Information Coordinator re: Reduce Neighbourho...
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Pioad Heritage,Exciting Future
Traffic Safety Advisory Committee - Reduce Neighbourhood Speeding
"Slow Down For Us" Campaign
Purpose of Campaign
• To reduce travel speeds in neighbourhoods where speeding has been identified as a
problem through social marketing, community education, and engagement, focused on
safety and community.
• People can be the problem — they can also be the solution.
• Black cat radar technology will be used to gather and analyse data. The summaries
can be used and drive a sense of awareness and urgency for community involvement,
as well as measuring and quantifying the effectiveness of the campaign.
Campaign Timeframe
• Launch campaign in early June prior to the end of the school year (i.e. summer break
for students), and run throughout the duration of the summer months, into the fall.
Signage
• Signage will be used as the primary marketing/education tool.
• Encourage residents to place "slow down for us" signs on their properties. To mitigate
multiple signs placed on specific streets (i.e. "sign pollution") which could compromise
the campaign, limit the number of signs distributed in each neighbourhood/area.
• Place a larger portable sign in problem areas with the tagline.
Note: Traffic Safety Advisory Committee to determine if a larger portable sign will
form part of the campaign. If so, location of 15t sign to be determined at the May 16,
2024 meeting, along with discussion/determination of other locations.
Social Media
• Encourage residents to take photos of themselves, family, pet, etc., beside the sign,
with the option of writing their own message about the importance of slowing down (we
would likely need to establish a word count).
• Ask residents to submit their photos to the Township. Once a reasonable number of
photos are received, the Township will design a collage which will be shared on
Township social media channels with a general message about the campaign, and the
importance of driving safely. The Township will work with our media and social media
partners (i.e. Facebook community group/page administrators) to share the collage
and message.
• Potential hashtags for photo collage to ensure a good reach:
#slowdownforus
#driveawareom Page 7 of 19
4.a) Sam Flowers, Website Information Coordinator re: Reduce Neighbourho...
• Possibility of creating a digital picture frame (i.e. filter) to be determined based on the
Township's existing social media channels.
Note: Traffic Safety Advisory Committee to determine hashtag by consensus at the
May 16, 2024 meeting.
Potential Campaign Competition Ideas
• Capture the closest average speed in relation to the posted speed limit over a period
of time in each of the problem areas. (speed captured by black cat data)
• Prize could be a community BBQ at a park, arena etc. to celebrate the communities
that participated in the competition, or a gift card focused on cars etc.
Note: Traffic Safety Advisory Committee to determine if they would like to proceed
with a competition at the May 16, 2024 meeting. Further discussion required
regarding potential challenges associated with capturing speed.
Methods of Communicating/Promotion of the Campaign
• Media release
• Social media
• 3rd party Facebook administrators
• Township website
• Council Highlights and Township Updates e-newsletter
• North Simcoe Life
• OPP networks
• Community groups/associations, boards/committees, sports clubs etc.
Future Potential Campaign Enhancements
• Bumper Magnet - "Slow Down For Us" magnets similar to the "Share the Road"
campaign. Magnets could be sold for a minimum price ($1 .00-$2.00) or perhaps
distributed to residents through tax bill mailings, available for pick-up at Township
facilities, community board/committee meetings, sports clubs, schools etc.).
• Driver Pledge — establish a driver pledge process where households across the
Township can pledge to follow speed limits and rules of the road.
Page 8of19
4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu(W
...
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Staff Report Proud Heritage, Exciting Future
To: Traffic Safety Advisory Committee
From: Karla Musso-Garcia, C.E.T, CRS-I Manager- Operations
Meeting Date: May 16, 2024
Report No: OCS -2024-17
Subject: Draft - Community Safety Zone Policy
Type: Requires Action or For Information Only X
Motion No.
Recommendation
It is recommended
1. That Report No. OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft
Community Safety Zone Policy be received.
2. That the Traffic Safety Advisory Committee receive the draft Community Safety
Zone Policy.
3. That the new Community Safety Zone Policy and associated by-law be brought
forward for the Council's consideration.
Background
The Township Operations Department has conducted an analysis of traffic operations,
which includes the collection of data on traffic volumes, review of road maintenance
classifications, identification of gaps in traffic standards, traffic By-law review, and
implementation of traffic calming initiatives. As part of this process, the Operations
division has initiated an internal workflow evaluation process to review traffic-related
requests or concerns. It is important to note that a baseline analysis has been
considered from a driver interaction and policy perspective.
As part of the approach to improve traffic safety, various initiatives have been
undertaken. These include coordinating and expanding line painting within capital
projects, reviewing and enforcing speed sign standards, inspecting and replacing retro-
reflectivity failures, updating the Right of Way Control By-law, and evaluating
Operations and Community Services May 16, 2024
Report No. OCS 2024-17 Page 1 of 6
Page 9 of 19
4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
Community Safety Zones. This report focuses on the review of Community Safety
Zones.
A Community Safety Zone (CSZ) is a designated section of roadway recognized under
the Highway Traffic Act. When a highway is designated as a CSZ, traffic safety
violations can result in the doubling of fines and additional demerit points associated
with speeding or sign violations. Municipalities have the authority to designate CSZs on
highways under their jurisdiction. However, roads not under Township jurisdictions,
such as County Roads and MTO roads, would require designation via County policy
and on provincial highways via the Solicitor General and Minister of Correctional
Services office. The Community Safety Zone must be passed by By-law, registered as a
Provincial Offence, and have signs erected to make the designation effective and
enforceable.
Using the industry-applied criteria, many of the CSZ would apply to County roadways,
not under the Township's jurisdiction, and the areas covered in the Township's By-law
were only linked to schools and a particular area north of Line 15, between Hwy 12 and
Bass Lake SR.
To ensure consistent application of the CSZ By-law within the Township, a policy was
drafted to establish clear criteria pertaining to these zones. The policy will serve as a
tool regarding traffic safety, including evaluation criteria, which will enable effective and
consistent enforcement for the purpose of modifying driver behaviour. As requests for
the expansion or implementation of community safety zones are received, the
established policy will be followed, ensuring that baseline criteria are met before a
designation is made.
Analysis
The Township surveyed municipalities and counties throughout the Province and
reviewed industry associations such as the Ontario Traffic Council, Institute of
Transportation Engineers, Ontario Good Roads Association, and Vision Zero to gather
information on criteria and implementation methods used throughout various-sized
communities.
The primary goal of the Township's CSZ policy is to determine Oro-Medonte's unique
requirements. The policy considers not only the industry Road Safety Risk Component
(Justification #2) but also incorporates some baseline justification protocols regardless
of the Road Safety Risk Metrics (Justification #1), and supplementary considerations
unique to the traffic flows in Oro-Medonte, which may not be captured by AADT or
collision data (Justification #3).
Many Municipal policies in Ontario use a set of criteria to identify Road Safety Risk
Components. These criteria are outlined by the Ontario Traffic Council, and include
factors such as traffic volumes, operating speeds, lanes, sidewalks, pedestrian counts
and intersection quantity (Justification #2). However, the metric standards for the
associated traffic and collision data volumes is limiting. As a result, many of the
Township's road networks would not meet the criteria for CSZ with this criteria alone.
Operations and Community Services May 16, 2024
Report No. OCS-2024-17 Page 2 of 6
Page 10 of 19
4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
The proposed criteria in the draft policy would expand existing CSZs to include new
CSZs established By-law on roadways adjacent to Township-wide/Regional Parks and
Community Parks, as defined in the Master Parks Plan. This approach will expand the
current limitation of the School Zones application.
The use of Justification #1 and #3 expands existing zones and creates new zones.
The new criteria would be applied to:
Description Type/Designation (i.e. Neighbourhood, Community,
etc.)
Horseshoe Valley Memorial Community Park
Park
Ramey Memorial Park Community Park
Shanty Bay Ball Diamonds Community Park
Shelswell Park Community Park
Sweetwater Park Community Park
Warminster Park (Danny Community Park
McHugh)
Bayview Memorial Park Township wide/Regional Park
Carthew Bay Boat Launch Township wide/Regional Park
Hawkstone Wharf Township wide/Regional Park
Line 9 Boat Launch Township wide/Regional Park
Lions Ball Diamonds Township wide/Regional Park
Bass Lake Park (line 15 N) Township wide/Regional Park
Richelieu Park Township wide/Regional Park (because of soccer field)
Shanty Bay Wharf Township wide/Regional Park (because of wharf)
Vasey Park Township wide/Regional Park (due to Ball diamonds)
Given the proposed CSZ criteria, an area example includes Warminster - it would see
an expansion of the CSZ on the East side of Hwy 12 through to Townline Rd, including
Danny McHugh Park and Richelieu Park. Noting that highway 12 is under provincial
jurisdiction, it could help bolster a request for a CSZ through that section.
Operations and Community Services May 16, 2024
Report No. OCS-2024-17 Page 3 of 6
Page 11 of 19
4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
o.
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O
LEGEND /y \
O Possible C SZ Sign Location
• '6
OCurrent CSZ Signago
CSZ
Figure 1 Sample of Warminster Proposed CSZ Expansion- WMSR and Richelieu Rd
A sample of a new zone would include Lakeshore Rd East and Parkside Rd
0
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O O Propose CSZ
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o Proposea CSZ
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Figure 2—Sample of Bayview Memorial Park, Boat Launch CSZ
Operations and Community Services May 16, 2024
Report No. OCS-2024-17 Page 4 of 6
Page 12 of 19
4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
If endorsed by Council, staff will first apply the CSZ criteria and justification process
across the Township road network to areas in (Justification 1) and update in the
immediate update to the by-law with the policy adoption.
It is recommended that Justification 2 be applied on an as-required basis for future
applications where traffic data or traffic studies meet the warrants, where they undergo
a speed management review, it will include capture of the criteria metrics for possible
implementation. As noted, the road safety analysis as part of the second justification will
involve a review of collision and other traffic data (pedestrian and traffic volume,
operating speeds, etc.). The majority of traffic data required for justification 2 is not
currently available; however, additional data collection would be required regarding
requests for traffic reviews. It is recognized that CSZ evaluation for justification 2 is a
significant undertaking and will be implemented during development applications and
traffic studies on an infill basis from policy inception.
It is recommended that Justification 3 be applied on an as-required basis; an example of
this includes the development of a CSZ on Line 7 South, given the intermittent traffic
increases due to events at Burls Creek Event Grounds.
Implementing the Community Safety Zone Policy would provide the foundational policy
for developing an Automated Speed Enforcement policy and considering it in the future.
Policies/Legislation
• Ontario Highway Traffic Act
• By-law 2005-077 to Designate Community Safety Zones
Corporate Strategic Goals
• Community Safety
Consultations
• Director, Operations and Community Services
• Operations Technologist Supervisor
• Ontario Traffic Council
• County of Simcoe
• OGRA, and AORS membership.
Operations and Community Services May 16, 2024
Report No. OCS-2024-17 Page 5 of 6
Page 13 of 19
4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
Attachments
• Draft Community Safety Zone Policy
Conclusion
Report OCS TSAC 2024-02 has provided a summary of the proposed draft CSZ policy,
and has outlined specific policy recommendations that would repeal and replace By-law
2005-077, to implement CSZs under the new policy guidelines.
Respectfully submitted,
Karla Musso-Garcia, C.E.T. CRS-1
Manager Operations
Operations and Community Services May 16, 2024
Report No. OCS-2024-17 Page 6 of 6
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4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
Township of
PolicyProud Heritage, Exciting Future
Department/Section: Operations Policy # POL-XXX
Subject: Community Safety Zone Policy
Enacted by Council: Motion #:
1. Purpose
1.1. The objective of this policy is to provide the Township of Oro-Medonte and the public
with consistent guidelines and criteria for the selection and implementation of
Community Safety Zones within the Township of Oro-Medonte Road Network
Jurisdiction.
2. Scope
2.1 This policy is to be used as the criteria and justification that must be met for the
implementation of Community Safety Zones (CSZs) within the Township of Oro-Medonte
within its jurisdictional highways.
3. Definitions
3.1. Community Safety Zone (CSZ) as defined by the Highway Traffic Act (HTA) shall
mean a section of roadway where public safety is of special concern as enacted by By-
Law.
3.2. Township shall mean the Corporation of the Township of Oro-Medonte.
3.3. Council shall mean the Council of the Corporation of the Township of Oro-Medonte.
3.4. Township-wide/Regional Parks: As identified in the Township Master Parks Plan. It is
intended to attract visitors from across the Township and beyond, providing a range of
recreational opportunities, and includes but not limited to; Bayview Memorial, Boat
Launches, County Forests parkland, and Provincial Parks.
3.5. Community Parks: As identified in the Township Master Parks Plan. Services a group
of neighborhoods and attract most visitors from within Settlement Areas and Rural
Settlements Areas. For the most part, this category includes, but not limited to,
Municipal parks (e.g., Ramey, Vasey, Sweetwater, Horseshoe Valley Memorial Park,
Danny McHugh, Shanty Bay).
Page 1 of 4
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4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
Township of
PolicyProud Heritage, Exciting Future
4. Policy
4.1. Justifications
There are three justifications that can be utilized for a Township road to be deemed as a
community safety zone. Any of these three must be fulfilled in full or in part for consideration
as a CSZ.
Justification #1 — Permanent Designated Areas of High Priority
CSZs shall be introduced at locations of high priority that are obvious to the operator of a
vehicle or a pedestrian; therefore, CSZs shall be implemented at the following locations:
— Adjacent to Elementary or Secondary Schools
— Adjacent to Seniors Centres and Institutions
— Adjacent to Hospitals or Medical Centres
— Adjacent to Township-wide/Regional Parks and Community Parks as defined in the
Master Parks Plan
Justification #2 — Safety Traffic Analysis
The safety justification includes a collision or risk component; either of these shall be fulfilled
to meet justification 2.
Collision Component:
— Collision ratio (< 1 :900 (collisions/year: Average Annual Daily Traffic (AADT)) averaged
over 36 previous consecutive months.
Or -V %
Road Safety Risk Component:
— Although not identified in the collision component, a significant road safety risk concern
may exist; therefore, this second component involves risk factors at a potential CSZ site.
Before the use of the Risk Component, field/site investigations or the Ontario Provincial
Police (OPP) must confirm that the violation rate at the identified location is unusually
elevated.
Page 2 of 4
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4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
Township of
Policy Proud Heritage, Exciting Future
Risk Factor Targeted* High Moderate Low Score
Score 4 Score 3 Score 2 Score 1
Travel Speed (km/h) > 31 km/h = 21 to 30 = 11 to 20 <_ 10
(85th% - Posted Speed) km/h km/h km/h
Average Annual Daily >_20,001 10,001 to 4,999 to <_ 5,000
Traffic 20,000 10,000
AADT
Number of Travel Lanes >4 4 3 2
Length of Sidewalks - <25% 25% to 75% >75%
Truck Volume - >5% 3-5% <3%
Pedestrian Crossing in any - >100 50 to 100 <50
8 Hours
Intersection and Major - >10 4 to 10 <4
Entrances Per Kilometre
TOTAL
SCORE
* Targeted scoring criteria has been added for higher-risk weight applications where 85t"% has
outliers.
A minimum score of 15 establishes the road safety risk component.
Other traffic violations not identified in collision risk should be addressed through common
enforcement of some other type of countermeasure.
Justification # 3 — Other Considerations
It is understood that there may be community needs/requests that could justify the
requirement/need for a CSZ. These should be brought forward to the Operations department;
Township staff will review these requests on a case-by-case basis through the above criteria
or a combination thereof and either approve or deny the request for the CSZ. Some of these
locations can be linked to specific high-traffic events but are not limited to:
— Music/Performance event centers
— Festivals/fairgrounds
— Lake Shoreline Activities
Page 3 of 4
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4.b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Commu...
Township of
Policy Proud Heritage, Exciting Future
4.2. Awareness
Whenever a CSZ is implemented from either of the justifications, The Township of Oro-
Medonte shall issue a modifying By-law to amend the consolidated By-law and register the
CSZ as required. They must provide roadside signage as per the Ontario Traffic Manuals,
and notices must be provided where the CSZ will be implemented. In addition, the By-law and
locations will be promoted via Township communication channels.
IV
Page 4of4
Page 18 of 19
4.c) Shawn Binns, Director, Operations and Community Services re: Fundin...
Verbal Matters
��� > (Section 13.3 of Township's
T°wnship Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Shawn Binns
Item Number/Name: 3 — Funding opportunities for campaign initiatives.
Meeting Date: May 16, 2024
Motion No.:
Type of Meeting: ❑ Council ❑ Special Council
❑ Development Services Committee
�X Traffic Safety Advisory Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
• Brainstorming funding opportunities for future campaign initiatives.
5/9/24
Page 19 of 19