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05 08 2024 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting ��` •� Wednesday, May E, 2024 Township of 2:30 p.m. - Open Session Proud Heritage,Exciting Future Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 169 Council Meeting Agenda - May 08, 2024 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). d) Robin Dunn, CAO and George Vadeboncoeur, Manager, Planning Special Projects re: a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Barrie Boundary). e) Robin Dunn, CAO Brent Spagnol, Director Development Services re: Litigation affecting the municipality (Official Plan Appeal - UCCI Lands, Short Term Rentals (STR's)) (Cannabis) f) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational Update). 5. Minutes of Council and Committees: 7 - 12 a) Minutes of Special Council meeting held on Wednesday, April 17, 2024. 04 17 2024 Special Council Minutes 13 - 18 b) Minutes of the Traffic Safety Advisory Committee held on Thursday, April 18, 2024. Page 2 of 169 Council Meeting Agenda - May 08, 2024 04 18 2024 Traffic Safety Advisory Committee Minutes Verbal matters Speed Reduction Campaign 19 - 32 c) Minutes of Council meeting held on Wednesday, April 24, 2024. 04 24 2024 Council Minutes 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: 33 - 47 a) Presentation by Kris Puhvel, Executive Director, Orillia and Lake Country Tourism re: 2024 Budget Presentation. 2024 Budget Presentation 48 - 73 b) Presentation by Sylvia Stark, Executive Director, Oro-Medonte Chamber of Commerce & Tourism re: 2024 Budget Presentation. 2024 Budget Presentation 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 74 - 78 a) OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re: Award of Tender OCS-RFT24-009 Pavement Markings — 3 Years. OCS2024-16 79 - 88 b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remuneration & Expenses By-law Update re: Couchiching OPP Detachment Board [Refer to Item 18b)]. CS2024-10 Appendix A 89 - 96 c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Projects re: Bill 185 — Proposed Changes to Municipal Act, Planning Act and Development Charges Act and new Provincial Planning Statement, 2024. Page 3 of 169 Council Meeting Agenda - May 08, 2024 DS2024-064 97 - 100 d) DS2024-066, George Vadeboncoeur, Manager, Planning Special Projects re: City of Barrie Proposed Boundary Expansion — Update on Request for Provincial Land and Development Facilitator Mediation DS2024-066 12. Reports of Municipal Officers for Information Only: 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Announcements: 15. Consent Agenda: 101 - 103 a) Minutes of Barrie Public Library Board (BPLB), meeting held on held on February 22, 2024. Staff Recommendation: Receive for Information Only. BPLB Minutes 104 - 112 b) Nottawasaga Valley Conservation Authority re: minutes of meeting held on Friday, March 22, 2024 and highlights of meeting held on Friday, April 26, 2024. Staff Recommendation: Receive for Information Only. NVCA Minutes NVCA Highlights 113 - 120 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 22, 2024. Staff Recommendation: Receive for Information Only. LSRCA 121 - 122 d) Correspondence dated April 8, 2024 from The Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) re: Advocacy Update: Modernizing the Municipal Elections Act for the 21 st Century. Staff Recommendation: Receive, Support, Advise under the Mayor's Signature. AMCTO 123 e) Correspondence dated April 22, 2024 from Environmental Services, Township of Oro-Medonte re: Rain Barrels for Sale. Page 4 of 169 Council Meeting Agenda - May 08, 2024 Staff Recommendation: Receive for Information Only. Rain Barrel Flyer 124 f) Correspondence dated April 25, 2024 from Severn Sound Environmental Association (SSEA) re: Restore the Shore. Staff Recommendation: Receive for Information Only. SSEA 125 - 126 g) Correspondence dated April 29, 2024 from the Township of Oro-Medonte Fire Emergency Services re: Request for Proclamation, Emergency Preparedness Week, May 5-11, 2024. Staff Recommendation: Receive, Proclaim, Advise Accordingly. Emergency Preparedness Week Resolution/Proclamation 127 - 130 h) Correspondence dated April 28, 2024 from Councillor Bard, Township of Oro-Medonte re: Guaranteed Livable Income. Staff Recommendation: Receive, Support, Advise under the Mayor's Signature. Town of Halton Hills re Guaranteed Livable Income Living Wage Support 16. Communications/Petitions: 131 - 133 a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report, 2023 Summary Report.. I.C. 2023 Summary Report 17. Notice of Motions: None. 18. By-Laws: 134 - 161 a) 2024-038: A By-law of The Corporation of the Township of Oro-Medonte to amend By-Law No. 2021-130, to provide for the imposition of fees or charges (Fees and Charges By-law). 2024-038 162 - 168 b) 2024-051: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2023-057 (Remuneration and Expenses By-law). 2024-051 19. Closed Session Items (Unfinished Items): 20. Confirmation By-Law: 169 a) 2024-052: Being a By-Law to Confirm the Proceedings of the Council Page 5 of 169 Council Meeting Agenda - May 08, 2024 Meeting held on Wednesday, May 8, 2024. 2024-052 21. Adjournment: a) Motion to Adjourn. Page 6 of 169 5.a) Minutes of Special Council meeting held on Wednesday, April 17, 202... The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, April 17, 2024 3:00 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor Richard Schell Councillor Robert Young Regrets: Councillor David Clark Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager, Planning Special Projects; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our Page 1 of 6 Page 7 of 169 5.a) Minutes of Special Council meeting held on Wednesday, April 17, 202... Special Council Minutes — Wednesday, April 17, 2024 commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC240417-1 Moved by Young, Seconded by Lavoie Be it resolved that the agenda for the Special Council meeting of Wednesday, April 17, 2024 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC24041 1 IT Moved by Schell, Seconded by Bard Be it resolved that we do now go in Closed Session at 3:05 p.m. to discuss c) Proposed or pending Acquisition or Disposition of land by the municipality or local board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). Carried. Page 2 of 6 Page 8 of 169 5.a) Minutes of Special Council meeting held on Wednesday, April 17, 202... Special Council Minutes — Wednesday, April 17, 2024 b) Motion to Rise and Report. Motion No. SC240417-3 Moved by Hutcheson, Seconded by Schell Be it resolved that we do now Rise at 4:54 p.m. and Report on the Closed Session Item 4 c) Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). Carried. c) Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Ralph Dominelli, Executive Staff Officer, Fire Chief; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services; Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team. Motion No. SC240417-4 Moved by Bard, Seconded by Young Be it resolved 1 . That the confidential verbal information presented by Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)) be received. 2. That staff proceed as directed by Council. Carried. 5. Open Forum: None. Page 3 of 6 Page 9 of 169 5.a) Minutes of Special Council meeting held on Wednesday, April 17, 202... Special Council Minutes — Wednesday, April 17, 2024 6. Reports of Municipal Officers for Action: a) DS2024-047, George Vadeboncoeur, Manager, Planning Special Projects re: Remove Holding Provision on Eagles Rest Estates Plan of Subdivision, Application Nos. 2024- ZBA-02 and 2013-SUB-01 . Motion No. SC240417-5 Moved by Lavoie, Seconded by Bard Be it resolved 1 . That Report No. DS2024-047 regarding Zoning By-law Amendment Application 2024- ZBA-02 to remove the "Holding" provision applying to lands municipally known as the Eagles Rest Estates Subdivision, Township of Oro-Medonte, be received and adopted. 2. That By-law No. 2024-041 to remove the Holding Provision applying to a portion of the lands in the Eagles Rest Estates subdivision development be considered by Council. 3. That the applicant be advised of the decision under the Director, Development Services' signature. Carried. b) DS2024-048, George Vadeboncoeur, Manager, Planning Special Projects re: City of Barrie Proposed Boundary Expansion — Request for Provincial Land and Development Facilitator Mediation. Motion No. SC240417-6 , Moved by Lavoie, Seconded by Hutcheson Be it resolved 1 . That DS2024-048, George Vadeboncoeur, Manager, Planning Special Projects re: City of Barrie Proposed Boundary Expansion — Request for Provincial Land and Development Facilitator Mediation DS2024-048 be received and adopted. 2. That Council authorize staff to contact the Office of the Provincial Land and Development Facilitator to request assisted mediation regarding the City of Barrie request to expand their municipal boundary into Oro-Medonte in accordance and consistent with direction provided by Council for Oro-Medonte through Motion No. C240214-10. 3. That Council direct staff to prepare options for Council's consideration prior to meeting with the Provincial Land and Development Facilitator that are in keeping with Council's position and Minister Calandra's direction. Carried. Page 4 of 6 Page 10 of 169 5.a) Minutes of Special Council meeting held on Wednesday, April 17, 202... Special Council Minutes — Wednesday, April 17, 2024 7. By-Laws: a) 2024-041: A By-law to remove the Holding symbol on lands described as follows: Part of the East and West Halves of Lot 5, Concession 3, Part of Lot 5, Concession 4, Part of the Road Allowance between Concessions 3 and 4 (Oro) Roll # 4346-010-002-03800 2024-ZBA-02 (Eagles Rest Estates Inc.). Motion No. SC240417-7 Moved by Bard, Seconded by Schell Be it resolved that By-Law No. 2024-041: a) 2024-041: A By-law to remove the Holding symbol on lands described as follows: Part of the East and West Halves of Lot 5, Concession 3, Part of Lot 5, Concession 4, Part of the Road Allowance between Concessions 3 and 4 (Oro) Roll # 4346-010-002-03800 2024-ZBA-02 (Eagles Rest Estates Inc.) be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 8. Confirmation By-Law: a) 2024-043: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, April 17, 2024. Motion No. SC240417-8 Moved by Hutcheson, Seconded by Young Be it resolved that By-Law No. 2024-043: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, April 17, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 5 of 6 Page 11 of 169 5.a) Minutes of Special Council meeting held on Wednesday, April 17, 202... Special Council Minutes — Wednesday, April 17, 2024 9. Adjournment: a) Motion to Adjourn. Motion No. SC240417-9 Moved by Lavoie, Seconded by Schell Be it resolved that we do now adjourn at 5:11 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 6 of 6 Page 12 of 169 5.b) Minutes of the Traffic Safety Advisory Committee held on Thursday, ... The Township of Oro-Medonte �-► Traffic Safety Advisory Committee Township of Meeting Minutes Council Chambers Proud Hcritage,Exciting Future Thursday, April 18, 2024 5:30 p.m. Present: Mayor Randy Greenlaw Councillor David Clark (Chair) Councillor Lori Hutcheson Karen Brazier-Salo Lesley Buchan Taylor Green Martin Murray Zoe Rowe Watson Staff Present: Shawn Binns, Director, Operations and Community Services; Yvonne Aubichon, Clerk; Karla Musso-Garcia, Manager, Operations; Jenny Legget, Communications & Public Relations Officer; Sam Flowers, Website Information Coordinator; PC Matt Roberge, Ontario Provincial Police Councillor Clark assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. TSAC240418-1 Moved by Green, Seconded by Murray It is recommended that the agenda for the Traffic Safety Advisory Committee meeting held on Thursday, April 18, 2024 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 3 Page 13 of 169 5.b) Minutes of the Traffic Safety Advisory Committee held on Thursday, ... Traffic Safety Advisory Committee Minutes — Thursday, April 18, 2024. 3. Approval of Minutes of Previous Meeting: a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21 , 2024. Motion No. TSAC240418-2 Moved by Brazier-Salo, Seconded by Buchan It is recommended that the draft minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21 , 2024 be received and approved as printed and circulated. Carried. 4. Reports of Members of Committee/Municipal Officers: a) Shawn Binns, Director, Operations & Community Services re: Traffic Data Collection 2019-2023 / Focused Engagement Locations. Motion No. TSAC240418-3 Moved by Rowe Watson, Seconded by Green It is recommended that the correspondence presented by Shawn Binns, Director, Operations & Community Services re: Traffic Data Collection 2019-2023 / Focused Engagement Locations be received. Carried. b) Shawn Binns, Director, Operations & Community Services and Traffic Safety Advisory Committee re: Reduce Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas — draft for discussion. Motion No. TSAC240418-4 Moved by Murray, Seconded by Brazier-Salo It is recommended 1 . That the correspondence presented by Shawn Binns, Director, Operations & Community Services and Traffic Safety Advisory Committee re: Reduce Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas — draft for discussion be received. 2. That it is recommended to Council that the Traffic Safety Advisory Committee re: Reduce Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas be adopted. Carried. Page 2 of 3 Page 14 of 169 5.b) Minutes of the Traffic Safety Advisory Committee held on Thursday, ... Traffic Safety Advisory Committee Minutes — Thursday, April 18, 2024. 5. Next Meeting Date: Thursday, May 16, 2024. 6. Adjournment: a) Motion to Adjourn. Motion No. TSAC240418-5 Moved by Buchan, Seconded by Rowe Watson It is recommended that we do now adjourn at 6:36 p.m. Carried. Councillor David Clark, Chair Yvonne Aubichon, Clerk Page 3 of 3 Page 15 of 169 5.b) Minutes of the Traffic Safety Advisory Committee held on Thursday, ... Verbal Matters (Section 13.3 of Township's rownshipof Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Shawn Binns Item Number/Name: Meeting Date: April 18, 2024 Motion No.: Community Awareness and Engagement Program "Slow Down For Us" Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee x❑ Traffic Safety Advisory Committee Speaking Notes: The TSAC will brainstorm a community awareness and engagement program which will focus on "personalizing" impacts of speeding and community based social media campaign geared toward "Slow Down For Us". This will form part of the focused engagement in priority locations. A secondary and interlinked component of the program will be a pledge and "pace car" program that residents can sign up for to demonstrate their commitment. Communications staff will be at the meeting to assist in brainstorming the structure/launch of the program. 4/8/24 Page 16 of 169 5.b) Minutes of the Traffic Safety Advisory Committee held on Thursday, ... r,trrshfr of +Oi,0�/ti��0/?�Pi Pioad Heritage,Exciting Future Traffic Safety Advisory Committee - Reduce Neighbourhood Speeding — "Slow Down For Us" Campaign Ideas Purpose of Campaign • To reduce travel speeds in neighbourhoods where speeding has been identified as a problem through social marketing, community education and engagement focused on safety and community. • People can be the problem — they can also be the solution. • Black cat radar technology will be used to share data and drive a sense of awareness and urgency for community involvement as well as measuring and quantifying effectiveness of campaign. Signage • Signage could be used as the primary marketing/education tool. • Encourage residents to place lawn signs "slow down for us" signs on their properties. • Place a larger portable sign in problem areas with the tagline. • Consider a bumper magnet with "slow down for us" tagline similar to the "Share the Road" campaign. Magnets could be sold for a minimum price ($1 .00-$2.00) or perhaps distributed to residents through tax bill mailings, available for pick-up at Township facilities, community board/committee meetings, sports clubs, schools etc.). Neighbourhood Pace Car or Other could be part of it. Social Media • Encourage residents to take photos of themselves, family, pet, etc., beside the sign, with the option of writing their own message about the importance of slowing down (we would likely need to establish a word count). • Could have creative video submissions. • Ask residents to submit their photos to the Township. Once a reasonable number of photos are received, the Township will design a collage which will be shared on Township social media channels with a general message about the campaign, and the importance of driving safely. The Township will work with our media and social media partners (i.e. Facebook community group/page administrators) to share the collage and message. • Create a hashtag for photo collage to ensure a good reach. Page 17 of 169 5.b) Minutes of the Traffic Safety Advisory Committee held on Thursday, ... Potential Hashtags: #slowdownforus #driveawareom Driver Pledge — Have a "driver pledge" process integrated into campaign. Where households across the Township can pledge to follow speed limits and rules of the road. Potential Campaign Competition Ideas • Capture the closest average speed in relation to the posted speed limit over a period of time in each of the problem areas. (speed captured by black cat data) • Prize could be a community BBO at a park, arena etc. to celebrate the communities that participated in the competition, or a gift card focused on cars etc. Methods of Communicating/Promotion of the Campaign • Media release • Social media • 3rd party Facebook administrators • Township website • Council Highlights and Township Updates e-newsletter • North Simcoe Life • OPP networks • Community groups/associations, boards/committees, sports clubs etc. Page 18 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. i'ft The Township of Oro-Medonte �' Council Meeting Minutes Township of Electronic Hybrid Meeting Prow Heritage,Exciting Future Wednesday, April 24, 2024 2:30 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard (arrived @ 2:35 p.m.) Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Justin Metras, Manager, Infrastructure and Capital Projects; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the Page 1 of 14 Page 19 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240424-1 Moved by Schell, Seconded by Hutcheson Be it resolved that the agenda for the Council meeting of Wednesday, April 24, 2024 be received and adopted, as amended, to add as Item 12 a) ES2024-06, Michelle Jakobi, Director, Environmental Services re: User Fee Streetlights, Exemption from Taxation By- Law. Carried. Motion No. C240424-2 Moved by Young, Seconded by Lavoie Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell submitted the following: I have owned and operated a B&B now referred to an STR. Mayor Greenlaw declared a conflict of interest on Item 16a) Correspondence from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 6-9, 2024, 40th Annual Spring Barrie Automotive Flea Market and September 5-9, 2024, 53rd Annual Fall Barrie Automotive Flea Market. Mayor Greenlaw submitted the following: I provide the ATM services for Lisa Groves the organizers of these event. Page 2 of 14 Page 20 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C240424-3 Moved by Hutcheson, Seconded by Young Be it resolved that we do now go in Closed Session at 2:34 p.m. to discuss • Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)); • Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). Carried. b) Motion to Rise and Report. Motion No. C240424-4 Moved by Lavoie, Seconded by Hutcheson Be it resolved that we do now Rise at 3:07 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO, Laura Dean and Chris Williams, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)); d) Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). Carried. Page 3 of 14 Page 21 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. c) Robin Dunn, CAO, Chris Williams and Laura Dean, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis, Short Term Rentals (STR's)). Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell submitted the following: I have owned and operated a B&B now referred to an STR. Councillor Schell left the room and did not discuss or vote on this item. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Brent Spagnol, Director, Development Services; Chris Williams and Laura Dean, Aird & Berlis LLP. Motion No. C240424-5 Moved by Bard, Seconded by Clark Be it resolved 1 . That the confidential correspondence dated April 22, 2024 and presented by Robin Dunn, CAO, Chris Williams and Laura Dean, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor-client privilege (Cannabis) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Motion No. C240424-6 Moved by Clark, Seconded by Hutcheson Be it resolved 1 . That the confidential correspondence dated April 22, 2024 and presented by Robin Dunn, CAO, Chris Williams and Laura Dean, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Page 4 of 14 Page 22 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. d) Yvonne Aubichon, Clerk, Blair Smith and Tim Hewitt, Smith & Hewitt Real Estate Team re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Ralph Dominelli, Executive Staff Officer/Fire Chief. Motion No. C240424-7 Moved by Hutcheson, Seconded by Young Be it resolved 1 . That the confidential verbal information presented by Yvonne Aubichon, Clerk re: Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South (Hawkestone)) be received. 2. That staff proceed as directed by Council. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 10, 2024. Motion No. C240424-8 Moved by Clark, Seconded by Schell Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 10, 2024 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 9. Identification From the Public of an Agenda Item of Interest: None. Page 5 of 14 Page 23 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 10. Open Forum: None. 11. Reports of Municipal Officers for Action: b) OCS2024-14, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-005 Sugarbush Drainage Improvements. Motion No. C240424-9 Moved by Schell, Seconded by Lavoie Be it resolved 1 . That OCS2024-14, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT24-005 Sugarbush Drainage Improvements be received and adopted. 2. That Tender OCS RFT24-005 Sugarbush Drainage Improvements be awarded to KJ Excavating Inc. in the amount of $1 ,858,354.00 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. Carried. c) ES2024-04, Michelle Jakobi, Director, Environmental Services re: Award for ES- RFQ2024-011, Supply & Delivery of One (1) Full Size '/2 Ton 4WD Crew Cab Pick Up Truck. Motion No. C240424-10 Moved by Young, Seconded by Clark Be it resolved 1 . That ES2024-04, Michelle Jakobi, Director, Environmental Services re: Award for ES- RFQ2024-011, Supply & Delivery of One (1) Full Size '/2 Ton 4WD Crew Cab Pick Up Truck be received and adopted. 2. That ES-RFQ2024-011, Supply & Delivery of One (1) Full Size '/2 Ton 4WD Crew Cab Pick Up Truck be awarded to Jim Wilson Chevrolet Buick GMC in the amount of $55,000.00 plus HST. 3. That the Director, Environmental Services be authorized to execute the appropriate agreement on behalf of the Township. 4. That the bidders be thanked and notified under the Director, Environmental Services' signature. Carried. Page 6 of 14 Page 24 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. d) ES2024-05, Michelle Jakobi, Director, Environmental Services re: Horseshoe Zone 1 Drinking Water Integration Fee Review. Motion No. C240424-11 Moved by Lavoie, Seconded by Schell Be it resolved 1 . That ES2024-05, Michelle Jakobi, Director, Environmental Services re: Horseshoe Zone 1 Drinking Water Integration Fee Review be received and adopted. 2. That the Director, Environmental Services authorize KPMG LLP to complete the Horseshoe Zone 1 Drinking Water Integration Fee review in accordance with their quoted upset amount of $25,000.00 plus HST. 3. That the Horseshoe Zone 1 Drinking Water Integration project be paused pending fee review. Carried. e) FES2024-02, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award for FES- RFP24-010 for the Supply and Delivery of One (1) Fire Pumper Truck. Motion No. C240424-12 Moved by Clark, Seconded by Hutcheson Be it resolved 1 . That FES2024-02, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award for FES- RFP24-010 for the Supply and Delivery of One (1) Fire Pumper Truck be received and adopted. 2. That FES-RFP24-010, Supply, and Delivery of One (1) Pumper Truck be awarded to Dependable Emergency Vehicles in the amount of$947,476 plus HST and that a $20,000 contingency fund be allotted. 3. That the Executive Staff Officer/Fire Chief be authorized to execute the appropriate agreement on behalf of the Township. 4. That the bidders be thanked and notified under the Executive Staff Officer/Fire Chief signature. Carried. Page 7 of 14 Page 25 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. f) F12024-05, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Audit Planning Report. Motion No. C240424-13 Moved by Schell, Seconded by Young Be it resolved 1 . That F12024-05, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Audit Planning Report be received and adopted. 2. That the Mayor and Deputy Mayor execute the Audit Planning Report for the year ending December 31 , 2023 on behalf of Council. 3. That the Municipal Audit Firm, Baker Tilly KDN LLP be appointed and advised of Council's decision under the Director of Finance/Chief Financial Officer signature. Carried. g) F12024-06, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024 Final Tax Levy [Refer to Item 18a)]. Motion No. C240424-14 Moved by Bard, Seconded by Lavoie Be it resolved 1 . That F12024-06, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024 Final Tax Levy be received and adopted. 2. That the applicable Tax Rate By-law 2024-044, A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2024 be enacted. 3. That the Director, Finance / Chief Financial Officer be authorized and directed to do all things necessary to give effect to this resolution. Carried. 12. Reports of Municipal Officers for Information Only: a) ES2024-06, Michelle Jakobi, Director, Environmental Services re: User Fee Streetlights, Exemption from Taxation By-Law. Motion No. C240424-15 Moved by Young, Seconded by Schell Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) ES2024-06, Michelle Jakobi, Director, Environmental Services re: User Fee Streetlights, Exemption from Taxation By-Law. Carried. Page 8 of 14 Page 26 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Councillor Schell. 14. Announcements: The following members of Council provided Announcements: Mayor Greenlaw. 15. Consent Agenda: a) Correspondence dated April 10, 2024 from Ministry of Municipal Affairs and Housing re: Minister's Zoning Order Ontario Regulation 609/20 in the Township of Oro-Medonte. Staff Recommendation: Receive for Information Only. b) Correspondence dated April 8, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: March 2024. Staff Recommendation: Receive for Information Only. c) Correspondence dated April 8, 2024 from Severn Sound Environmental Association re: Great Lakes and St. Lawrence Cities. Join us in Montreal this May as we begin to transform our region into the Blue-Green Corridor. Staff Recommendation: Receive for Information Only. Motion No. C240424-16 Moved by Young, Seconded by Bard Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence dated April 10, 2024 from Ministry of Municipal Affairs and Housing re: Minister's Zoning Order Ontario Regulation 609/20 in the Township of Oro-Medonte. Received for Information Only. b) Correspondence dated April 8, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: March 2024. Received for Information Only. c) Correspondence dated April 8, 2024 from Severn Sound Environmental Association re: Great Lakes and St. Lawrence Cities. Join us in Montreal this May as we begin to transform our region into the Blue-Green Corridor. Received for Information Only. Carried. Page 9 of 14 Page 27 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 16. Communications/Petitions: a) Correspondence dated April 4, 2024 from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 6-9, 2024, 40th Annual Spring Barrie Automotive Flea Market and September 5-9, 2024, 53rd Annual Fall Barrie Automotive Flea Market. Mayor Greenlaw declared a conflict of interest on Item 16a) Correspondence from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 6-9, 2024, 40th Annual Spring Barrie Automotive Flea Market and September 5-9, 2024, 53rd Annual Fall Barrie Automotive Flea Market. Mayor Greenlaw submitted the following: I provide the ATM services for Lisa Groves the organizers of these event. Mayor Greenlaw exited the Chair and did not discuss or vote on this item. Deputy Mayor Lavoie assumed the Chair. Motion No. C240424-17 Moved by Hutcheson, Seconded by Clark Be it resolved 1 . That correspondence dated April 4, 2024 from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 6-9, 2024, 40th Annual Spring BAFM and September 5-9, 2024, 53rd Annual Fall BAFM be received. 2. That Council designates the following events to be "municipally significant": a) June 6-9, 2024, 40th Annual Spring BAFM and b) September 5-9, 2024, 53rd Annual Fall BAFM. 3. That the applicant be advised of Council's decision, under the Mayor's signature, to assist in their application to the Alcohol Gaming Commission of Ontario (AGCO). Carried. Mayor Greenlaw assumed the Chair. I Page 10 of 14 Page 28 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 18. By-Laws: a) 2024-044: A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2024. Motion No. C240424-18 Moved by Schell, Seconded by Young Be it resolved that By-Law No. 2024-044 a) 2024-044: A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2024. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. Notice of Motions: None. 19. Closed Session Items (Unfinished Items): None. Council recessed at 3:40 p.m. and reconvened at 4:43 p.m. Page 11 of 14 Page 29 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 16. Communications/Petitions: b) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report. John Ewart presented Items 16a) and b) via Zoom. Motion No. C240424-19 Moved by Lavoie, Seconded by Young Be it resolved 1 . That the report dated April 19, 2024 from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report be received and adopted. 2. That Council supports the recommendations outlined in the Integrity Commissioner's Report as follows: a. The member be subject to a reprimand; b. That the Treasurer be directed to suspend pay for fifteen (15) days of compensation pay for the member of Council commencing with the next pay period following the passing of this resolution. c. That the member be provided with a copy of this report and that the Member review the Code of Conduct and in light of the findings of this report. d. That the member, to the extent possible, avoid any further reference to the Factum as a decision of the Divisional Court, having any legal force and effect on the operations of short term rentals within the Township of Oro-Medonte. Carried. c) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Verbal Report. Motion No. C240424-20 Moved by Lavoie, Seconded by Schell Be it resolved that the verbal information from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Verbal Report be received. Carried. Page 12 of 14 Page 30 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 8. Deputations/Presentations: a) Deputation by Terry Ruffell and Todd Vanzuilekom re: Recommendations for Improvements to Horseshoe Valley Memorial Park and Feasibility Study to Consider Artificial Ice. Council consented to allow the deputation to proceed past the ten (10) minutes. Motion No. C240424-21 Moved by Clark, Seconded by Bard Be it resolved that the deputation provided by Terry Ruffell and Todd Vanzuilekom re: Recommendations for Improvements to Horseshoe Valley Memorial Park and Feasibility Study to Consider Artificial Ice be received and referred to staff for a report back to Council. Carried. b) Presentation by Sid Vander Veen, P. Engineer, R.J. Burnside and Associates re: Overview of the Drainage Act [Refer to Item 11 a]. Motion No. C240424-22 Moved by Bard, Seconded by Schell Be it resolved that the presentation provided by Sid Vander Veen, P. Engineer, R.J. Burnside and Associates re: Overview of the Drainage Act be received and considered in conjunction with Item 11 a). Carried. 11. Reports of Municipal Officers for Action: a) OCS2024-15, Justin Metras, Drainage Superintendent re: Appointment of an Engineer for Municipal Drain No. 7 and Presentation by Sid Vander Veen, R.J. Burnside and Associates re: Drainage Act R.S.O. 1990, Municipal Drains and the Legislative Processes. Motion No. C240424-23 it Moved by Bard, Seconded by Hutcheson Be it resolved 1. That OCS2024-15, Justin Metras, Drainage Superintendent re: Appointment of an Engineer for Municipal Drain No. 7 be received and adopted. 2. That R.J. Burnside & Associates Limited be appointed as the Municipal Drain 7 Engineer to prepare a report and maintenance requirements under Section 78 of the Drainage Act, R.S.O. 1990 following the (30) day notification to the Nottawasaga Valley Conservation Authority (NVCA) as required by the Act. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. Carried. Page 13 of 14 Page 31 of 169 5.c) Minutes of Council meeting held on Wednesday, April 24, 2024. Council Meeting Minutes — Wednesday, April 24, 2024. 20.Confirmation By-Law: a) 2024-045: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 24, 2024 Motion No. C240424-24 Moved by Hutcheson, Seconded by Bard Be it resolved that By-Law No. 2024-045: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 24, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C240424-25 Moved by Clark, Seconded by Lavoie Be it resolved that we do now adjourn at 6:22 p.m. Carried. Mayor, Randy Greenlaw 141, Clerk, Yvonne Aubichon Page 14 of 14 Page 32 of 169 • ' )Pre�eni4ti Exe illia and Lake CIA. NO t �t �401 " i 1 �VIIIIL SOON , O H L w w ? O 4 Q M O < a cr a a � F w •� w O o O Om Page 33 of 169 8.a) Pu I, p� es N .� �O O O N V) U 0O O N •Q u V •> O •O i U +-j cn L V) c O C •� +-� •� _a N cz . 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Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Mark Prutchick, C.E.T., CRS — Technologist Supervisor, Operations Meeting Date: May 8, 2024 Report No.: OCS 2024-16 Subject: Award of Tender OCS-RFT24-009 Pavement Markings — 3 Years Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report No. OCS 2024-16 be received and adopted; 2. That Tender OCS-RFT24-009 Pavement Markings— Three (3) Years be awarded to Provincial Road Markings, in the amount of$254,240.42 plus HST; 3. That Council approve the provisional items in OCS-RFT24-0009 (Three (3) Years) to be completed, in the amount of$5,153.76 plus HST; 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 5. That Delegated Authority be given to the Director, Operations and Community Services, if appropriate, to execute the two (2), one (1) year extensions in 2027 and 2028; 6. And that the bidders be thanked and notified under the Director, Operations and Community Services signature. Background In 2019 the Township procured the Pavement Markings Contract (OCS 2019-07) and was awarded through Staff Report (OCS 2019-16) which identified a Three (3) year contract with the possibility of two (2) additional one (1) year extensions. The contract has been fulfilled, including both extension years. Operations and Community Services May 8, 2024 Report No. OCS 2024-16 Page 1 of 5 Page 74 of 169 11 .a) OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re... The Township has been adhering to the increased service level for pavement marking (line painting) since 2019. As part of the 2019 business plan, Council approved recommended roadway safety improvements to increase the level of service through the capital paving program for pavement marking within those projects. The 2024 operating funding allocation of$85,000 includes marking throughout the Township's Road network and includes the marking on, curves, hills, railway crossings, traffic calming, along with priority infrastructure for a total of approximately 251,000 linear metres to be painted. Part of tender OCS-RFT24-009, included separate items associated with pavement marking within roadway capital projects which are identified as to be completed in the fall of the year or earlier, when the capital projects are completed. As such, pavement marking line items were removed from capital contracts and was included in Tender OCS-RFT24-009. The cost to complete this work in 2024 under this tender contract is $3,980.89 plus HST, which includes pre-marking. This will result in significant savings in the 2024 and future capital road project budgets, based on current industry pricing within a road construction contract. The materials required to execute the pavement markings work shall meet the Ontario Provincial Standards Specifications (OPSS) for Non-Coning Water-Borne Yellow and White Traffic Paint (OPSS 1716), and (OPSS 1750) for reflectorized Glass Beads which have been subject to significant cost escalation since the last tender. In 2024 the pavement markings application will continue to implement a portion of the Ontario Traffic Manual (OTM) — Book 11 Pavement, Hazard, and Delineation Markings traffic engineering best practices. The purpose of the OTM- Book 11 was to provide best practices to promote uniformity of traffic control systems in Ontario and reduce liability by visually identifying hazards of road layouts. The Township has been able to comply with meeting its fundamental goal of uniformity as per OTM book 11 within the capital project painting. The 2024 pavement marking program will allow for continued compliance, which will continue to provide more consistent and uniform guidance throughout the Township. Tender OCS-RFT24-009 was structured as a unit price tender (cost per metre) and included an hourly rate to pre-mark areas where paint has not previously been applied or previously painted areas have entirely worn off. Premarking will mainly be required for areas undergoing capital works in the current year and subsequent years. The contract is for a 3-year term with opportunities for two (2) one (1) year extensions. The unit per metre/shark teeth pricing will allow the Township to continue with traffic calming practices by re-painting edge lines for Line 15 at Bass Lake that have effectively reduced lane widths and promoted speed limit compliance. Part of tender OCS-RFT24-009, included provisional items to have pavement markings (including accessible spaces) for parking lots (Cart Painting) completed if the Township received favourable pricing. These locations are the: Arena, Administration Building, Operations and Community Services May 8, 2024 Report No. OCS 2024-16 Page 2 of 5 Page 75 of 169 11 .a) OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re... OPP Lot, and Huronia Nurse Practitioner LED Clinic. The cost to complete this work for the Three (3) year contract is $5,153.76 plus HST, and these costs will be allocated to the appropriate facilities. An advertisement for Tender OCS-RFT24-009 Pavement Markings (3 years) was posted on the Township website and advertised through Biddingo (Government Contract Portal). The tenders were submitted electronically and reviewed by staff on Monday, April 15, 2024, at 2:01 pm. Four (4) tender packages were received during the bidding process prior to the tender closing, plus One (1) that was non-compliant due to submission requirements. No additional tenders were received after the advertised closing date and time. Analysis The results of the tender reviewing for "OCS-RFT24-009 Pavement Markings— 3 years" are summarized as follows: NAME OF BIDDER 2024 2025 2026 Total Provincial Road $80,603.00 $84,658.25 $88,979.17 $254,240.42 Markings Inc. Stoneline Ltd. $84,850.00 $89,870.00 $89,870.00 $264,590.00 Almon Equipment Ltd. $100,071.00 $105,576.55 $111,091.10 $316,738.65 Upper Canada Road $163,733.80 $168,645.26 $173,705.19 $506,084.25 Services Inc. It is recommended that the tender from Provincial Road Markings be accepted as a low tender amount of$254,240.42 plus HST. Financial/Legal Implications/ Risk Management NAME OF BIDDER 2024 2025 2026 Total Provincial Road Markings $80,603.00 $84,658.25 $88,979.17 $254,240.42 Operations $76,622.11 *TBD *TBD *TBD Capital (fall markings) $3,980.89 *TBD *TBD *TBD Provisional (Facilities) $1,634.50 $1,717.01 $1,802.25 $5,153.76 1.76% HST $1,447.38 *TBD *TBD *TBD Total $83,684.88 *TBD *TBD *TBD *TBD — To Be Determined. Operations and Community Services May 8, 2024 Report No. OCS 2024-16 Page 3 of 5 Page 76 of 169 11 .a) OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re... The amount allocated in the 2024 operating budget is $85,000. The 3-year operating budget includes provisions to maintain the augmented level of service for roadway safety improvements/roadway marking. The budget for 2025, 2026, and if extension years are executed, will be amended to account for adjusted operating costs. Policies/Legislation • Purchasing and Tendering By-law • Highway Traffic Act • Ontario Traffic Manual — Book 11 Pavement, Hazard, and Delineation Markings • Ontario Provincial Standards Specifications Corporate Strategic Priorities • Financial Sustainability • Community Safety Consultations • Director, Operations and Community Services • Manager, Operations • Manager, Infrastructure Capital Projects Attachments N/A Conclusion The expanded pavement marking program has allowed for marking centre line, lane and edge lines for traffic calming and delineation of hazards, which has improved roadway safety by providing more consistent and uniform guidance throughout the Township. The result of this three (3) year, plus two (2) additional option years tender reflects competitive market pricing which has come in under the budgeted amounts once the capital projects requiring pavement markings have been allocated to the capital projects. With a longer-term contract and including the capital locations in the pavement markings tender, the Township has seen significant savings with this approach. Operations and Community Services May 8, 2024 Report No. OCS 2024-16 Page 4 of 5 Page 77 of 169 11 .a) OCS2024-16, Mark Prutchick, Technologist Supervisor, Operations re... Respectfully submitted, Mark Prutchick, C.E.T., CRS Technologist Supervisor, Operations Approvals: Date of Approval Manager, Operations April 18, 2024 Director, Operations and Community Services April 18, 2024 Nelly Morrow, Finance/CFO April 29, 2024 Robin Dunn, CAO May 2, 2024 Operations and Community Services May 8, 2024 Report No. OCS 2024-16 Page 5 of 5 Page 78 of 169 11 .b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Donna Hewitt, Director Corporate Services Meeting Date: May 8, 2024 Report No.: CS2024-10 Subject: Remuneration & Expenses By-law Update re: Couchiching OPP Detachment Board Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report No. CS2024-10 be received and adopted; 2. That staff bring forward the appropriate by-law for Council's consideration. Background Township of Oro-Medonte staff have been working collaboratively with staff from the City of Orillia and Townships of Ramara and Severn since 2021 to address the legislative changes adopted by the Provincial Government with respect to Policing. March 26, 2019, Ontario adopted the Comprehensive Ontario Police Services Act, 2019, S.O. 2019, c. 1 - Bill 68 and established the Community Safety and Policing Act, 2019, S.O. 2019, c. 1 which was proclaimed on April 1, 2024. The Township appointed its elected member and community member representative at its March 27t" Council Meeting. Corporate Services May 8, 2024 Report No. CS2024-10 Page 1 of 3 Page 79 of 169 11 .b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... Analysis Municipal staff have been collectively addressing those matters which fall within the realm of the municipalities versus those that will fall within the governance role of the Board. There are a series of administrative items currently under discussion, one of which is the remuneration of members. Each municipality provides compensation to its Council members and Committee members in a fashion unique to themselves (salary vs. per diem vs. per meeting vs. a combination of salary & per diems) and at differing quantums. In an effort to find a compromise, it has been recommended that a $75 per meeting allocation be afforded to each of the community members. For consistency, Township staff is recommending our Council member representative also be compensated a per diem at the same rate of$75.00/meeting with mileage provided at Township rates. As noted in report CS2024-07, upon conclusion of these discussions, the municipalities would be bringing forward updated remuneration by-laws. An updated draft Remuneration and Expenses By-law has been prepared for Council's consideration and is attached as Appendix A to this report. Financial/Legal Implications/ Risk Management The Couchiching OPP Detachment Board has not yet held its first meeting for 2024. There are a series of governance decisions that will be addressed by the newly created Board, including the development of an action plan, establishing a meeting schedule and annual budget among other items. In anticipation of the creation of the entity, a nominal allocation was provided in the Township's 2024 operating budget as approved by Council in March. Township staff will monitor expenditures and report to Council with any anticipated overruns should that be required. Policies/Legislation • Police Services Act, R.S.O. 1990, c.P. 15. • Comprehensive Ontario Police Services Act, 2019, S.O. 2019, c. 1 - Bill 68 • Community Safety and Policing Act, 2019, S.O. 2019, c. 1 Corporate Strategic Priorities Community Engagement Community Safety Consultations City of Orillia Township of Ramara Township of Severn Attachments Appendix A— Draft Remuneration and Expenses By-law Corporate Services May 8, 2024 Report No. CS2024-10 Page 2 of 3 Page 80 of 169 11 .b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... Related Reports and Information Ministry of the Solicitor General Correspondence CS2021-14 OPP Detachment Board Composition CS2024-07 Couchiching OPP Detachment Board Appointments Conclusion With the establishment of the new Couchiching OPP Detachment Board, the Township of Oro-Medonte must update its Remuneration and Expenses By-law to authorize compensation be paid to its community and elected member representatives. An updated draft By-law has been prepared for Council's consideration. Respectfully submitted, Donna Hewitt, Director Corporate Services April 29, 2024 Approvals: Date of Approval Robin Dunn, CAO May 2, 2024 Corporate Services May 8, 2024 Report No. CS2024-10 Page 3 of 3 Page 81 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... The Corporation of the Township of Oro-Medonte By-law No.2023-06 2024-051 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No.2022 0152023-057 (Remuneration and Expenses By-law) Whereas subsection 283(1)of the Municipal Act,2001,S.O.2001,c.25,as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas subsection 283(2)of the Municipal Act,2001 provides that,despite any statute,a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members,officers or employees and if, (a) the expenses are actually incurred;or (b) the expenses are,in lieu of the expenses actually incurred,a reasonable estimate, in the opinion of the council or local board,of the actual expenses that would be incurred. And Whereas subsection 283(7)of the Municipal Act,2001 provides that,on or after December 1,2003,a council shall review a by-law under subsection 238(5)at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a by-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules"A","B""C"and"D"attached hereto form part of this By-law. 2. That By-Law No.2023-0572-015 is hereby repealed. 3. This by-law shall take effect on dsnuary 1;2923May 8.2024. By-law read a First,Second and Third time,and Passed this 846w day of MayAugust,20243. The Corporation of the Township of Oro-Medonte Mayor,R.Greenlaw Clerk,Yvonne Aubichon Page 82 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... Schedule"A" to By-law No.202<-0513-06 Remuneration of Members of Council 1. The annual remuneration for Members of Council for 2023,2024 and 2025 shall be as follows: 2023 Mayor $51,138 Deputy/Ward Councillor $38,354 Councillors $27,560 2024 Mayor $52,545 Deputy/Ward Councillor $39,409 Councillors $28,318 2025 Mayor $53,858 Deputy/Ward Councillor $40,394 Councillors $29,026 2. The annual remuneration for Members of Council reflects the annual cost of living adjustment provided to bargaining unit excluded staff for each of the years 2023,2024 and 2025(reflected in the chart). 3. Members of Council shall receive,in addition to their annual remuneration,per diem payments as follows unless specified otherwise below: • $ 80.00 for each half day or evening meeting • $160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day,which are eligible for per diem payments,the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. Where a Member of Council is appointed to the Couchiching OPP Detachment Board, per diem payments will be compensated at$75.00/meeting, 4.The per diem set out in Section 3 shall not apply to attendance at the following: 4.1 Regularly scheduled Council/Council Committee Meetings,as defined in Regular Meeting Schedule of the Procedural By-law: 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Functions for the purpose of presenting Congratulatory Certificates on behalf of the Township. 4.3 Functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners,etc. 5. The per diem set out in Section 3 shall apply to attendance at the following: 5.1 Special meetings of Council,as defined in the Procedural By-law. 5.2 Orientation Sessions as defined as education and training as organized by the Township for the purpose of on-boarding new Members of Council subsequent to swearing of oaths or by resolution of Council. 5.3 Public Meetings/Public Information Sessions,as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day. Page 83 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... I 5.4 Meetings of Committees,local boards,or special ad-hoc committees to which the Member of Council has been appointed by resolution of Council,unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the Member of Council appointed receives any compensation from the external body to which they are appointed. 5.4.1 Committees and local boards include: i. Joint Accessibility Advisory Committee ii. Heritage Committee iii. Human Resources Committee iv. Barrie Area Physician Recruitment v. County Council Alternate vi. Lake Simcoe Region Conservation Authority vii. Nottawasaga Valley Conservation Authority viii. Orillia&Area Physician Recruitment ix. Orillia Chamber of Commerce x. Oro-Medonte Chamber of Commerce xi. Severn Sound Environmental Association xii. Top Aggregate Producing Municipalities of Ontario xiii. Orillia Public Library Board xiv. Orillia&Lake Country Tourism *iv xv. Couchiching OPP Detachment Board 5.5 Conferences,conventions and seminars as authorized by resolution of Council. 5.6 By the Mayor,and/or his/her designate(s)including the Mayor in his/her capacity as ex-ofcio,and/or his/her designate(s),in an ex-officio capacity and Members of Council,at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Township,that are authorized by resolution of Council. Page 84 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... Schedule"B" to By-law No.20243-051-W Remuneration of Appointed Members of Local Boards&Committees 1. Members of the: •Heritage Committee •Property Standards Committee; shall receive per diem payments as follows: •$ 80.00 for each half day or evening meeting; •$160.00 for each full day meeting. 2_Persons appointed as Fence-Viewers shall receive per diem payments of$80.00. Formatted:Indent:Left:1 cm, No bullets or 2-:3. Persons appointed to the Couchiching OPP Detachment Board shall receive per numbering diem payments of$75.00 per meeting 3 . The per diem set out in Sections 1,­aPA 2 and 3 of this Schedule shall apply to the following attendances: 34-A.1.At meetings of the local board or committee; 3-.2-.4.2.At conferences,conventions and seminars as authorized by resolution of Council; 334.3.At meetings required for a specific purpose relative to municipal business and authorized by resolution of Council; 344.4. In the case of Fence-Viewers,at locations for fence-viewing purposes. 45_The above per diems,including per-kilometer payments,shall be paid on a semi- annual basis,upon submission of a Expense Statement approved by the respective Senior Manager. Page 85 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... Schedule"C" to By-law No.202 Expenses for Members of Council,Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective January 1,2020,Members of Council,Council's Appointees to Local Boards&Committees/Technical Support Groups and Employees shall be entitled to receive payment at the Township-approved per kilometer rate for the use of non-township owned vehicles while on Township business. 1.1.1 The per kilometer rate will be adjusted on January 111 each year to the Canada Revenue Agency(CRA)rate for Ontario. 1.2 Members of Council shall receive a per-kilometer payment as follows: 1.2.1 For travel from their residence and back to attend: i. meetings at the Township Administration Centre and as outlined in Section 4.1.1 and Section 5 of Schedule"A",and ii. conferences,conventions and seminars stipulated in Section 3 of Schedule"C", upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in Section 1 will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD)allocation as outlined in Section 4 of Schedule"C". 1.4 Members of local boards and committees shall receive a per-kilometer payment for travel from their residence and back to attend meetings of the local board or committee and to attend conferences,conventions and seminars as set out in Section 3 of Schedule"B". 1.5 Township employees shall receive a per-kilometer payment for each kilometer driven in a non-township owned vehicle while on Township business. 2. Luncheon&Dinner Meetings 2.1 The Township shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the applicable local board or committee. 2.2 Members of Council and Senior Staff shall have the discretion to invite guests for lunch or dinner in connection with Township business and such expense shall be paid by the Township. 3. Conferences,Conventions,Seminars and Meetings Attendance at conferences,conventions,seminars and meetings for Members of Council shall be pre-authorized by resolution of Council or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts: i) Hotel/Motel accommodation actual cost ii) Parking actual cost iii) Registration actual cost iv) Meals and incidental expenses -actual cost 3.2 Costs associated with conferences,conventions,seminars and meetings will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD)allowance as outlined in Section 4 of Schedule C. Page 86 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... I 4. Council Expense Allocation: The approved annual budget will include an annual allowance of$6,600 for the Mayor and$5,600 for each Member of Council to cover the cost of Constituent Support and Professional Development(CSPD)expenses. 4.1 Eligible expenses include: i) Conferences and seminars as defined in Section 3 of Schedule"C" ii) Promotional material related to Township Business iii) Constituent Newsletters&associated postage costs iv) Monthly internet plan(to a maximum of$75 per month) v) Subscriptions related to Township Business or municipalities in general vi) Parking related expenses save and except parking fines. vii)Expenses related to Constituent&ward meetings viii)Social Events and Banquets ix) Mileage Reimbursement as defined in Section 1 of Schedule"C". x) An expense authorized by resolution of Council within the CSPD Allocations. 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment(e.g.sight-seeing,concerts,sporting events,etc.) v) Donations vi)Costs associated with materials or supplies for a display,float or parade etc unless authorized by resolution of Council vii)Personal services(e.g.shoe shine,valet service,spa treatments,etc.) viii)Personal vehicle costs beyond mileage(e.g.maintenance,repair,etc.) ix)Traffic and parking fines 4.3 Corporate promotional items:Township pins,flags and other Township promotion items may be made available from time to time to Members of Council,for distribution to the public and service clubs.The associated costs will be charged against the individual Members of Council annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly,distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Member of Council except where authorized by resolution of Council. 5. Expense Statements 5.1 Expense Statements shall be submitted in a form determined by the Township. 6. Mobile Devices 6.1 The Township shall be responsible for the issuance of mobile devices and related monthly plan costs in accordance with the current information technology mobile device policy.While engaged in Township business, Members of Council shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. Page 87 of 169 11.b) CS2024-10, Donna Hewitt, Director, Corporate Services re: Remunera... I Schedule"D" to By-law No.202 Pension and Benefits for Members of Council 1. Pension (a) Members of Council are enrolled in the Ontario Municipal Employees' Retirement System("OMERS")from the date they take office,subject to the terms and conditions as established by OMERS,the terms of the pension plan and the Income Tax Act,R.S.C.1985,c.1,in accordance with the By-Law No. 2017-160"A By-law to authorize participation in the OMERS primary pension plan("Primary Plan"),and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ("RCA"),in respect of the Head of Council,Councillors and Employees of the Corporation of the Township of Oro-Medonte identified herein'. The Township's contributions to,and obligations and liability under the pension plan is limited to the terms and conditions of the Primary Plan as established and managed by OMERS,and as regulated by law. (b) A Member of Council subject to By-Law No.2017-160,who becomes a participant in the Primary Plan pursuant to By-Law No.2017-160 and who thereafter attains the age that requires such participant to begin collecting pension payments pursuant to the terms of the Primary Plan(currently age 71), shall be provided with payment,currently first eligible on and after December 1 st of the year in which the participant attains age 71,of a monthly income payment equal to the Township's portion of its last monthly pension contribution(made to OMERS on behalf of such participant Member of Council)in lieu of such pension contribution. This additional monthly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office. 2. Health,Dental&Out of Country Benefits Members of Council are enrolled in the Council Health,Dental&Out of Country Benefits,effective the day they take office.These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Benefits Plan Provider;the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3. Life Insurance Members of Council are provided Life Insurance Benefit coverage,effective the day they take office.These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Life Insurance Benefit Provider;the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3.1 Life Insurance Benefit $15,000 Life Insurance Benefit at age 65 $ 7,500 Life Insurance Benefit at age 70 $ 5,000 Page 88 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: George Vadeboncoeur, Manager, Planning Special Projects Meeting Date: May 8, 2024 Report No.: DS2024-64 Subject: Bill 185 — Proposed Changes to Municipal Act, Planning Act and Development Charges Act and new Provincial Planning Statement, 2024 Type: Requires Action Recommendation It is recommended: 1. That Report No. DS2024-64 be received and approved as presented. 2. That a letter be sent under the Mayor's signature to the Provincial Standing Committee, Finance and Economic Affairs outlining the Township's Comments on the proposed legislation. Background The purpose of this report is to provide Council with an update on Bill 185, Cutting Red Tape to Build More Homes Act, 2024 (Bill). This summary will focus on proposed changes to the Municipal Act, Planning Act and Development Charges Act and staff's response. The Township's Legal Counsel Aird and Berlis prepared a legal analysis of the proposed legislation and Provincial Planning Statement, 2024 and their analysis is attached to this report. The Bill was introduced on April 10, 2024. It proposes to amend 15 different Acts. The policy changes proposed in the legislation have been grouped into four themes: 1. Building Homes Cheaper and Faster 2. Prioritizing Infrastructure for Ready to go Housing Projects 3. Improved Consultation and Greater Certainty to get Homes Built Faster; and 4. Building more Types of Homes for More People Development Services May 8, 2024 Report No. DS2024-64 Page 1 of 8 Page 89 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... The Bill has received first reading and been referred to the Standing Committee, Finance and Economic Affairs. On May 7, 14 and 15, 2024 the Standing Committee will hold public hearings. The Government of Ontario has requested public comments by May 15, 2024. Subject to any amendments to the Bill that arise from the hearings and public input, it will be introduced to the house for third reading and approval. It is speculated that the Bill in its final form will be considered by Government prior to the spring session of the legislature rising for the summer and proclaimed shortly thereafter. Analysis Highlights of the proposed changes are as follows: 1. Removing Barriers for Additional Residential Units The proposed changes allow "as-of-right" the use of up to three units per lot in existing residential areas province-wide on any parcel of land where residential uses with full municipal water and sewage services (except for legal non-conforming uses such as existing houses on hazard lands). For all other areas (outside areas that are fully serviced), the proposed framework is discretionary. Staff Comment: Do not support "as of right" due to strain on municipal services and municipal discretion should be permitted beyond one unit. Changes were also proposed to remove certain barriers (i.e., development charges, parkland requirements, minimum unit sizes and parking requirements) to encourage the creation of more additional residential units. Staff Comment: Do not support eliminating development charges and reducing parking requirements in rural areas. It is proposed that the Minister be provided with broader authority to remove municipal zoning by-law barriers that may be limiting to the development of Additional Residential Units to help create additional residential units, such as eliminating barriers including maximum lot coverage and limits on bedrooms allowed per lot. Staff Comment: Minister needs to be mindful of development limitations in rural areas, such as impacts on private services. 2. Municipal Planning Data Reporting The Bill proposes to expand the list of municipalities with provincially assigned housing targets to include 21 additional municipalities. If the Ministry proceeds with this amendment, the regulation will apply to 50 municipalities across Ontario. Staff Comment: No comment. 3. Proposed Planning Act and Municipal Act Changes Development Services May 8, 2024 Report No. DS2024-64 Page 2 of 8 Page 90 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... Third Party Appeals The proposal is to limit third-party appeals for official plans, official plan amendments, zoning by-laws, and zoning by-law amendments. Appellants would be limited to the applicant, the Minister, "public bodies" or "specified persons" who made oral or written submissions to Council prior to the decisions being made. Public Bodies and Specified Persons are defined in the Planning Act and generally include government agencies and utility boards. These changes are proposed to apply retroactively. All existing third party appeals which have not had a merits hearing by April 10th, 2024, would be automatically dismissed. Staff Comment: Appeal rights should be afforded to immediate neighbours for planning related concerns to a proposed development. Any appeals in the system should be allowed to continue. Community Infrastructure and Housing Accelerator The Bill proposes to remove the Community Infrastructure and Housing Accelerator (CHIA) tool to avoid unnecessary duplication with a revised process for requesting and issuing minister's zoning orders. It includes transition rules to permit CHIA orders that have been made to date to continue functioning as municipal zoning by-laws. The proposal includes a revised process for requests for municipal zoning orders and how they are to be received and considered. Staff Comment: Support suggested changes to streamline process and involve municipalities in decision making process. Lapsing of Approved Site Plans and Draft Approved Plans of Subdivision The Bill includes a new "use it or lose it" tool for site plan applications to enhance and expand a municipality's ability to address the allocation of housing-enabling infrastructure. Decision makers will be permitted to include a lapsing date on site plan approvals. Where lapsing dates are included, the site plan approval will expire if no building permit is issued within the specified time period, which must be a minimum of three years or as prescribed. Lapsing provisions are also to be included in draft plan of subdivision approvals whereas currently it is optional to do so, with the same timeframes applicable. Staff Comment: Support proposed changes. Municipal Policy on Servicing Allocation The Bill includes provisions to create a new municipal servicing management tool which would authorize municipalities to adopt policies by by-law to formalize how water and sewage servicing for an approved development is managed. The policy would enable servicing capacity to be allocated/reallocated to other projects if the approved Development Services May 8, 2024 Report No. DS2024-64 Page 3 of 8 Page 91 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... development has not proceeded after a specified timeline and the servicing is needed elsewhere in the service area. This by-law would not be appealable to the Ontario Land Tribunal. Staff Comment: Support proposed changes. Removal of Fee Refund Provisions The Bill proposes to remove the mandatory fee refund provisions for zoning by-law amendment and site plan control applications where no decision has been made within legislative timeframes. Staff Comment: Support proposed changes. Municipal Pre-Application Process (Pre-Consultation) The Bill proposes to make pre-application consultation voluntary at the discretion of the applicant and allow an applicant to challenge a municipality's complete application requirements to the Ontario Land Tribunal at any time, rather than only having a time- limited window once a municipality rejects an application as not being "complete". Staff Comment: Do not support proposed changes. Pre-consultation should be mandatory as initial consultation is imperative to set the process and application requirements to guide the application process. Expedited approval timeframes should be removed so that pre-consultation meetings can return to the purpose they were intended for which is to open the lines of communication and establish a framework to guide the process. Settlement Area Boundary Expansions The Bill proposes to allow applicants to appeal a municipality's refusal or failure to make a decision on a privately requested official plan or zoning by-law amendment that would change the boundary of an "area of settlement" outside of the Greenbelt Area. Staff Comment: Support proposed changes. Facilitating Standardized Housing Designs The Bill proposes to create regulation-making authority that would enable the establishment of criteria to facilitate planning approvals for standardized housing. The proposed changes would only apply on certain specified lands, of a minimum lot size, such as urban residential lands with full municipal servicing outside of the Greenbelt Area. The Bill includes the identification of elements of the Planning Act that could be overridden and/or certain planning barriers that could be removed if the criteria are met. Staff Comment: Support proposed changes. Development Services May 8, 2024 Report No. DS2024-64 Page 4 of 8 Page 92 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... Withdrawal of Upper-Tier Planning Responsibilities The Bill proposes that Peel Region, Halton Region, and York Region will no longer have land use planning responsibilities as of July 1, 2024. The effective date of the upper-tier planning changes for the remaining four municipalities (i.e., Waterloo, Durham and Niagara Regions, and Simcoe County) would come into force by the end of 2024. Staff Comment: Do not support the proposed change as it pertains to Simcoe County. For smaller municipalities, the County Planning Department plays an important role in supporting municipalities and removal of this supporting role will add pressure on resources at the local level. Expedited Approval Process for Community Service Facility Projects The Bill proposes to create regulation-making authority to enable a streamlined approvals pathway for prescribed class(es) of"community service facility" projects (public schools K-12, hospitals, and long-term care facilities) that support the creation of complete communities. Staff Comment: Support proposed changes, provided comprehensive planning review of applications takes place to ensure that appropriate justification is completed to support important facility project decisions. Newspaper Notice Requirements and Housekeeping Changes Notices The proposal is to amend regulations under the Development Charges Act, and the Planning Act to enable municipalities to give notice of a proposed new/amending by-law or passage of a by-law on a municipal website, if a local newspaper is not available. The ministry is also working to identify best practices for public engagement, including how municipalities engage culturally diverse communities through non-English and French languages. Staff Comment: Support proposed changes. Other Proposed Changes Other proposed changes to the Planning Act include exempting universities from the requirements of the Act; removing the requirement to have a minimum amount of parking spaces for developments located within Protected Major Transit Station Areas or other areas around rail and rapid bus stations that are designated for higher density; and re-establishing the prescribed time for a municipality to review new evidence introduced in a hearing at the Ontario Land Tribunal. Staff Comment: No Comment. 4. Proposed Changes to the Development Charges Act Development Services May 8, 2024 Report No. DS2024-64 Page 5 of 8 Page 93 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... Repeal the Mandatory Five-Year Phase-In of Development Charge Rates The Bill proposes to repeal the mandatory phase-in of Development Charge rates, to apply to Development Charge by-laws passed since January 1, 2022. For municipalities that passed Development Charge by-laws on or after November 28, 2022, that incorporated the phase-in of Development Charge rates, the proposal would permit them to amend their Development Charge by-laws through a time-limited streamlined process (e.g., no requirement to redo the background study). Staff Comment: Support proposed changes. Reinstate Studies as an Eligible Capital Cost for Development Charges The Bill proposes that the cost of studies be reinstated as an eligible Development Charge capital cost so that municipalities can fund these costs to properly plan for growth. For Development Charge by-laws passed on and after November 28, 2022, this proposal would permit municipalities to reinstate the cost of studies as part of their Development Charge rates through a time-limited streamlined process. Staff Comment: Support proposed changes as development-oriented studies would be funded through development and not the municipal tax base. Streamlined Process for Extending Development Charge By-Laws The Bill proposes that municipalities be provided the option to extend their existing Development Charge by-laws using a streamlined process without having to prepare a new background study and undertake most of the procedural requirements associated with passing a new or amended Development Charge by-law, only if they are not proposing to change Development Charge rates. Municipalities seeking to update Development Charge rates would be subject to the regular Development Charge by-law process. Staff Comment: Support proposed changes. Reduce the Time Limit on the Development Charge Freeze Currently Development Charges are set when a site plan application (or zoning application if no site plan application was made) is submitted to the municipality. Once the application is approved, a time limit of two years applies to the frozen Development Charges. The proposal is to reduce the timeframe of the Development Charge freeze period from two years to 18 months to encourage developers to obtain a building permit more quickly. Staff Comment: Support proposed changes. Development Services May 8, 2024 Report No. DS2024-64 Page 6 of 8 Page 94 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... 5. Proposed New Provincial Planning Statement, 2024 The province is proposing new and updated policies in a new proposed Provincial Planning Statement, 2024 based on feedback received during the previous consultation on the Provincial Planning Statement. The proposed new Provincial Planning Statement consists of policies grouped under the general headings of: o Generate increased housing supply. o Make land available for development. o Provide infrastructure to support development. o Balance housing with resources. Should the Province adopt the new Provincial Planning Statement, the province would rescind the Provincial Policy Statement and A Place to Grow, as well as amend regulations under the Places to Grow Act, 2005. A link to the Statement is included with this report. Staff Comment: Staff are currently reviewing the proposed new Provincial Planning Statement, 2024 and will provide an analysis for the June Development Services Committee meeting. Conclusion This report provides Council with a high-level update to Bill 185, Cutting Red Tape to Build More Homes Act, 2024, focusing on proposed changes to the Municipal Act, Planning Act and Development Charges Act. Planning Staff consulted with other Departments in the preparation of this report and the comments outlined. It is proposed that comments in the report along with any input from Council be submitted to the Province prior to May 10, 2024. Staff will prepare a report to Development Services Committee on the implications of the Provincial Planning Statement in June once it has had a chance to review it in detail. Financial / Legal Implications / Risk Management: Proposed changes to the Planning Act and the Development Charges Act will be positive financially for the Township. Policies/Legislation: • Planning Act, R.S.O. 1990, c. P.13 • Proposed New Provincial Policy Statement, 2024 Development Services May 8, 2024 Report No. DS2024-64 Page 7 of 8 Page 95 of 169 11 .c) DS2024-064, George Vadeboncoeur, Manager, Planning Special Project... Corporate Strategic Priorities In December 2023, Council adopted the Township's Corporate Strategic Plan 2024- 2027. The application is consistent with the following Plan priority: • Well Planned Development Consultations Planning staff consulted with Department Heads and members of the Development Services Department. Links Aird and Berlis Comments on First Reading of Bill 185 and the Draft 2024 Provincial Planning Statement n� Aird and Barlis Comment on first-rea Proposed New Provincial Policy Statement, 2024 Provincial Planning Statement, 2024 Respectfully submitted: George Vadeboncoeur, RPP, Manager, Planning Special Projects, May 1 , 2024 Approvals: Date of Approval Andy Karaiskakis, RPP, Manager, Planning Services, May 1 , 2024 Brent Spagnol, RPP, Director, Development Services May 1 , 2024 Robin Dunn, CAO May 3, 2024 Development Services May 8, 2024 Report No. DS2024-64 Page 8 of 8 Page 96 of 169 11 .d) DS2024-066, George Vadeboncoeur, Manager, Planning Special Project... Township of Staff Report Proud HeritnQe, Excithrr Future To: Council From: George Vadeboncoeur, Manager, Planning Special Projects Meeting Date: May 8, 2024 Report No.: DS2024-66 Subject: City of Barrie Proposed Boundary Expansion — Update on Request for Provincial Land and Development Facilitator Mediation Type: Requires Action Motion No.: Recommendation 1. That Report No. DS2024-66 be received and adopted. 2. That Council authorize the Mayor and the CAO, or Deputy Mayor as alternate to the Mayor, to meet with the Provincial Land and Development Facilitator once the individual is appointed to discuss the City of Barrie request to expand its municipal boundary into Oro-Medonte in accordance and consistent with direction provided by Council for Oro-Medonte through Motion No. C240214-10. 3. That Council endorse the County of Simcoe participating in the facilitation process. 4. That Council proceed in-camera to discuss options to address the City of Barrie's request as the discussions pertain to property matters. Background The purpose of this report is to advise Council that the Township has been informed that the Minister of Municipal Affairs and Housing is considering the appointment of a Provincial Land and Development Facilitator (Facilitator) regarding the City of Barrie's request for a Municipal Boundary expansion. Once the formal appointment is made, there will be an announcement and the Facilitator will extend formal invitations to the Townships' of Oro-Medonte and Springwater and the City of Barrie to participate in the discussions. Development Services May 8, 2024 Report No. DS2024-66 Page 1 of 4 Page 97 of 169 11 .d) DS2024-066, George Vadeboncoeur, Manager, Planning Special Project... The Provincial Facilitation process allows an objective third party to review and discuss the proposals and alternatives submitted by each municipality through a series of closed and confidential sessions, which can lead to recommended potential solutions. The Provincial Land and Development Facilitator's role is to help municipalities, resolve issues related to growth management, land use and infrastructure planning, and environmental protection by providing impartial facilitation services or by acting as a negotiator on behalf of the Province. Once appointed, one of the Facilitator's first actions will be to invite the municipalities to participate in the discussions. Two representatives from each community are invited to attend. The process is confidential and voluntary and municipalities are free not to participate if they choose. It is recommended that Oro-Medonte participate and the Mayor and CAO be the designated Township representatives with the Deputy Mayor be designated as the alternate. Other staff will be available to support the work of the negotiating team. Terms of Reference to guide the work of the facilitator will also be developed and shared with all parties for input. The group will conduct its work under these terms. Due to the County's roles and responsibilities for the provision of services (roads, waste, social housing, economic development, paramedic services), it is recommended that the County of Simcoe be included as part of the terms of reference to participate in the discussions. Through Staff's research, of similar requests and proposals, it was identified that a similar process in City of St. Thomas and the Municipality of Central Elgin has occurred. The facilitation process resulted in a settlement between the City of St. Thomas and the Municipality of Central Elgin on April 19, 2024. This followed a formal annexation of 1,500 acres of Central Elgin land by the City of St. Thomas to facilitate the location of a new EV battery plant. The settlement was achieved approximately 12 months from the enactment of Bill 63, St. Thomas — Central Elgin Boundary Adjustment Act, 2023. The media release from the Municipality of Central Elgin is linked to this report. Analysis In anticipation of the facilitator appointment, it is important that Council establish its position and options that can be tabled during the discussions that are in keeping with the principles endorsed by Council in response to the City's proposal, as follows: a the Township of Oro-Medonte does not support the City of Barrie's proposed Municipal Boundary Expansion as presented. b. the Township of Oro-Medonte is prepared to work with the City of Barrie to find an amicable solution to address its employment land needs based on a comprehensive planning process that works for Development Services May 8, 2024 Report No. DS2024-66 Page 2 of 4 Page 98 of 169 11 .d) DS2024-066, George Vadeboncoeur, Manager, Planning Special Project... Oro-Medonte, the City of Barrie, the County of Simcoe and the Province. C. the Township has a need for affordable and medium density housing that can only be developed on municipal servicing. Council will need to consider various options in closed session as the matter is subject to litigation and confidentiality. The intent is to establish a Township's position prior to meetings with the Facilitator and provide a mandate to the Mayor and CAO going into the discussions with the other municipalities. Financial/Legal Implications/ Risk Management Council has indicated that it is prepared to work with the City and the County to achieve a solution that meets the objectives of each party. If at some point a decision is made to provide lands to the City of Barrie, there will be a substantial financial impact(s) to the Township that will have to be addressed. Policies/Legislation • Municipal Act, 2001, SO 2001, c 25 • Planning Act, R.S.O. 1990, c. P.13 • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Conservation Authorities Act • Township of Oro-Medonte Official Plan • Township of Oro-Medonte Zoning By-law No. 97-95, as amended. Corporate Strategic Goals The comments in this report are consistent with the following Goals of the Plan: • Financial Sustainability • Employment Lands • Well Planned Development Consultations The writer discussed this report with the Mayor, Deputy Mayor, CAO, Director of the Development Services Department. Background Information/Related Reports • Staff Report dated February 14, 2024 - Link to Report • Staff Report dated April 17, 2024 - Link to Report, Schedule 1 to Report - ChronologV Development Services May 8, 2024 Report No. DS2024-66 Page 3 of 4 Page 99 of 169 11 .d) DS2024-066, George Vadeboncoeur, Manager, Planning Special Project... • Municipality of Central Elgin April 19, 2024 Media Release Negotiations Conclude St. Thomas/Central Elgin Conclusion Staff understand that the appointment of the Provincial Land and Development Facilitator to assist with the discussions between the willing municipalities is imminent. It is recommended that Oro-Medonte participate and the Mayor and CAO and Deputy Mayor as alternate be appointed to represent the Township in the discussions. It is also recommended that Council endorse the County of Simcoe as a participant in the discussions to ensure that County related interests are considered. It is recommended that Council proceed into closed session to discuss options for discussion with the Facilitator which are in keeping with the principles endorsed by Council in response to the City of Barrie Boundary Adjustment request. It is important that the Mayor and CAO have a clear mandate authorized by Council prior to and during Provincial Facilitation discussions. Respectfully submitted, George Vadeboncoeur, Manager, Planning Special Projects May 2, 2024 Approvals: Date of Approval: Brent Spagnol, Director, Development Services May 2, 2024 Nelly Morrow, Director, Finance / CFO May 3, 2024 Robin Dunn, CAO May 3, 2024 Development Services May 8, 2024 Report No. DS2024-66 Page 4 of 4 Page 100 of 169 15.a) Minutes of Barrie Public Library Board (BPLB), meeting held on hel... Of Barrie Public LIBRARY BOARD MINUTES BOARD MEETING: #24-02 DATE: THURSDAY, FEBRUARY 22, 2024, 7: 00 PM LOCATION : DOWNTOWN — ANGUS ROSS MEETING ROOM [Robin tin Mitchell (Chair), Michael Sauro (Vice-Chair) (arrived at 7:41 pm), Amy • - - rser(Councillor) (virtually), John Bicknell, George Hawtin, Scott Herman, risa Little (virtually) essop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe • - Munro, Nigussie Nigussie (Councillor) ouffard (virtually) 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:01 pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations — None 5. Board Development— Safety & Security in Libraries Best Practices The CEO highlighted CULC's toolkit for best practices for the safety of patrons and staff in the Library. The Community & Governance Committee will review these items at the next committee meeting. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. 2023 Annual Statistics Report 9. Correspondence — None 10.Deferred Items a. Financial Migration b. CEWS Liability (Quarterly) c. Succession Management Plan Page 101 of 16CSage 1 of 3 15.a) Minutes of Barrie Public Library Board (BPLB), meeting held on hel... Of Barrie Public LIBRARY BOARD MINUTES d. ONCA's Impact on Public Libraries Agenda 11.Items held from the Consent Agenda Motion #24-02 AMY COURSER -JOHN BICKNELL THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #24-02 dated Thursday, February 22, 2024, as amended. CARRIED 12.CEO Workplan Motion #24-03 MICHAEL SAURO - GEORGE HAWTIN THAT the Barrie Public Library Board accept the CEO Goals and Work Plan 2024, as amended. CARRIED 13.Fundraising Transfer to Reserves Motion #24-04 GEORGE HAWTIN - MERRISA LITTLE THAT the Barrie Public Library Board approve the transfer of$27,374.17 of fund-raising money from 2023 to the Future Capital Expenditures Reserve. CARRIED 14.Board Committees 14.1 Personnel & Finance 14.1.1 Budget Motion #24-05 SCOTT HERMAN - MICHAEL SAURO THAT the Barrie Public Library Board approve the amended 2024 Budget as recommended by the Personnel & Finance Committee. CARRIED 14.1.2 Policy Updates Motion #24-06 SCOTT HERMAN -JOHN BICKNELL THAT the Barrie Public Library Board approve revisions to the Corporate Credit Card Policy and that the Disconnecting from Work Policy be approved with no changes as recommended by the Personnel & Finance Committee. CARRIED 14.2 Community & Governance 14.2.1 Announcements There will be a committee meeting in March, all Board members are welcome to attend. Urban Libraries Council is hosting a town hall on the critical roles of libraries. Details will be posted for Board members wishing to attend. Page 102 of 16CSage 2 of 3 15.a) Minutes of Barrie Public Library Board (BPLB), meeting held on hel... Of Barrie Public LIBRARY BOARD MINUTES 15.Report of the Chair—Verbal Report The Chair mentioned articles on the Hub about some challenges the Sudbury and Ajax public libraries are facing and their approach to addressing them. The C&G committee could discuss this item further. The Library's budget was approved with a reduced allocation for the community navigator. The Chair thanked Councilor Courser for advocating for the library during the budget review process at council meetings. The Library was asked to develop KPIs, which will be approved by the Board once they are finalized. They will be brought to Council's Finance and Responsible Governance Committee in May by the CEO with the Chair. We will confirm with the city to see if they would like us to present. The Chair will keep the Board informed. The P&F Committee will need to consider transferring funds to an operating reserve to demonstrate to city council we are addressing this. The P&F Committee will discuss this in June, after the audit. A value-for-money audit is also being conducted for the Library and County of Simcoe by the City's Internal Audit department. The Chair and CEO met with MPP Downey and will meet with MPP Khanjin to discuss advocating for an Ontario Digital Public Library. The Chair congratulated Chantale Boileau on her nomination and selection as a finalist for the Women in Business Award. 16.Closed Meeting — Personal Matter About an Identifiable Individual —Verbal Report Motion #24-07 MICHAEL SAURO -JOHN BICKNELL THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)). CARRIED Rise and report No motions were passed in the closed session. 17.Date of Next Board Meeting Thursday, April 25, 2024 7:00 pm 18.Adjournment The meeting was adjourned at 8:32pm. Page 103 of 16CSage 3 of 3 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... �NSAC,q 0 P `qt r n' 02-24-BOD Minutes Nottawasaga Valley Conservation Authority Mar 22, 2024 at 9:00 AM EDT Attendance Present: Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Joe Belanger, Wasaga Beach (Town); Cllr. Phil Fisher, Springwater (Township); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Gary Harvey, Barrie (City); Mayor Janet Horner, Mulmur (Township); Cllr. Pieter Kiezebrink, Essa (Township); Deputy Mayor Gail Little, Amaranth (Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. June Porter, The Bule Mountains (Town); Cllr. Richard Schell, Oro-Medonte (Township); Cllr. Jonathan Scott, Bradford West Gwillimbury (Town); Mayor Darren White, Melancthon (Township); Cllr. Kevin Eisses, Innisfil (Town); Cllr. Christopher Baines, Collingwood (Town); Cllr. Ralph Manktelow, Mono (Town); Deputy Mayor Paul Van Staveren, Clearview (Township) Absent: Cllr. Kyle Fegan, Shelburne (Town) NVCA Staff: Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director, Watershed Management Services; Kyra Howes, Director, Conservation Services; Ian Ockenden, Manager, Watershed Science; Tyler Mulhall, Planner; Ben Krul, Manager, Development Planning & Permits; Dalia AI-Ali, Manager, Engineering Services; Kerry Jenkins, Administrative Assistant/Recorder 1. Events Tiffin Nature Program (for preschoolers) Tiffin Nature Program will help preschoolers gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Half Day Dates: Tuesdays March 19, 2023 - June 4, 2024 Full Day Dates: Thursdays March 21, 2023 - June 6, 2024 Location: Tiffin Centre for Conservation Spring Tonic Maple Syrup Festival Hosted in partnership with the Rotary Club of Barrie, the Spring Tonic Maple Syrup Festival at the Tiffin Conservation Area is a tradition spanning more than three decades. Page 104 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... Visitors will take a trip back in time to explore how maple syrup was made in the past. After that, they will return to current times and see how maple syrup is made today! End your tour with a pancake and sausage breakfast with fresh maple syrup. Prices for most activities are included in the admission fees. Date: April 6 - 7, 2024 Location: Tiffin Centre for Conservation Learn to Fly fish like a biologist Learn to fly fish like a biologist to make the most of your fishing season! Event hosted by Fred Dobbs, Manager, Stewardship Services, in partnership with Cabela's Barrie. Date: April 6, 2024 Location: Cabela's Barrie, 50 Concert Way, Barrie, ON L4N 6N5 PA/PD Day Camp Tiffin Camp Tiffin encourages outdoor exploration, guided excursions in the forest fueled by student interest. Every day will be guided by student inquiry, seasonal changes, and weather and program availability. Date: Friday, April 8, 2024 from 9:00 a.m. - 4 p.m. Location: Tiffin Centre for Conservation 2. Call to Order Chair Little called the meeting to order at 8:59am. 3. Land Acknowledgement Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishnaabeg people. The Anishnaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 4. Declaration of Pecuniary and Conflict of Interest S. Motion to Adopt the Agenda Recommendation: RES: 12-24 Moved by: Mayor Scott W. Anderson Seconded by: Cllr. Christopher Baines RESOLVED THAT: the agenda for the Board of Directors meeting #02-24- BOD dated on March 23, 2024 be approved. Carried; 6. Announcements The NVCA is pleased to announce that our 2023 Annual Report is now available and posted on our website. Page 105 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... 7. Presentations 7.1. New O. Reg Changes from Tyler Mulhall, Planner Recommendation: RES: 13-24 Moved by: Cllr. Joe Belanger Seconded by: Cllr. Nicole Cox RESOLVED THAT: the Board members receive this presentation as presented. Carried; S. Deputations There were no deputations at this time. 9. Hearings There were no hearings at this time. 10. Determination of Items Requiring Separate Discussion Board members are requested to identify items from the Consent List that they wish to have considered for separate discussion. 11. Adoption of Consent List and Identification of Items Requiring Separate Discussion Recommendation: RES: 14-24 Moved by: Cllr. Kevin Eisses Seconded by: Cllr. Gary Harvey RESOLVED THAT: agenda item number(s), 12.3.1, 12.3.3, 12.3.6 and 12.3.7 was identified as requiring separate discussion, be referred for discussion under Agenda Item #12; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the Consent List not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. Consent List 12.1. Adoption of Minutes Recommendation: Approved by Consent Moved by: Mayor Janet Horner Seconded by: Cllr. Pieter Kiezebrink RESOLVED THAT: the minutes of the Board of Directors meetings 12-23-BOD and 01-24-BOD dated on January 26, 2024 be approved. Page 106 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... 12.2. Correspondence Correspondence dated February 2024 provided by Nottawasaga Valley Conservation Authority regarding a newsletter on the Nottawasaga River Restoration Program. 12.3. Staff Reports 12.3.1. Staff Report No. 01-02-24-BOD from Ian Ockenden, Manager, Watershed Science Recommendation: RES: 15-24 Moved by: Cllr. Phil Fisher Seconded by: Cllr. June Porter RESOLVED THAT: The Board of Directors receive Staff Report No. 01-02-24-BOD regarding the 2022-2025 NVCA Climate Change Action Plan summary of progress in 2023 and 2024 goals for information. Carried; 12.3.2. Staff Report No. 02-02-24-BOD from Ian Ockenden, Manager, Watershed Science Recommendation: Approved by Consent Moved by: Cllr. Rick Schell Seconded by: Deputy Mayor Paul Van Staveren RESOLVED THAT: the Staff Report No. 02-02-24-BOD regarding the appointment of Ian Ockenden as an alternate Risk Management Official and as a Risk Management Inspector as required under Sections 48 (1-3) of the Clean Water Act, 2006 be approved; and FURTHER THAT: a certificate of appointment be issued as required by Section 48(3) of the Act. 12.3.3. Staff Report No. 03-02-24-BOD from Ben Krul, Manager, Development Planning and Permits Recommendation: RES: 16-24 Moved by; Mayor Darren White Seconded by: Mayor Scott W. Anderson RESOLVED THAT: The Board of Directors receive and approve Staff Report No. 03-02-24-BOD regarding legislative and regulatory proposals affecting Conservation Authorities. Carried; 12.3.4. Staff Report No. 04-02-24-BOD from Chris Hibberd, Director, Watershed Management Services and Kyra Howes, Director, Conservation Services Page 107 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... Recommendation: Approved by Consent Moved By: Cllr. Nicole Cox Seconded by: Mayor Janet Horner RESOLVED THAT: the Board of Directors Approve Staff Report No. 04-02-24-BOD and; FURTHER THAT: the identified staff positions in the report be delegated the recommended powers for permit issuance, cancellations, and hearings, and; FURTHER THAT: the identified staff persons in the report be appointed as officers for the NVCA under the Conservation Authorities Act. 12.3.5. Staff Report No. 05-02-24-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation: Approved by Consent Moved by: Cllr. Pieter Kiezebrink Seconded by: Cllr. Kevin Eisses RESOLVED THAT: The Board of Directors approve Staff Report No. 05-02-24-BOD regarding the updated Agricultural Committee Terms of Reference, and; FURTHER THAT: the terms of reference be implemented. 12.3.6. Staff Report No. 06-02-24-BOD from Dalia AI-Ali, Manager, Engineering Services Recommendation: RES: 17-24 Moved by: Cllr. Gary Harvey Seconded by: Mayor Darren White RESOLVED THAT: the Board of Directors receive Staff Report No. 06-02-24-BOD regarding the 2024 workplan and key near- term considerations for NVCA's flood structures. Carried; 12.3.7. Staff Report No. 07-02-24-BOD from Doug Hevenor, Chief Administrative Officer Recommendation: RES: 18-24 Moved by: Cllr. Ralph Manktelow Seconded by: Cllr. Joe Belanger RESOLVED THAT: the Board of Directors receive and approve Staff Report No. 07-02-24-BOD regarding the Final of MOU Cost Apportioning Agreement Programs and Services and; FURTHER THAT: the CAO will provide final changes to this staff report and the final transition report (attached) concerning Springwater and Oro-Medonte MOUs for the Chair's Page 108 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... approval prior to the March 31, 2024 submission to the Minister and Office of the MNRF. Carried; 12.3.8. Staff Report No. 08-02-24-BOD from Maria Leung, Senior Communications Specialists Recommendation: Approved by Consent Moved by: Deputy Mayor Paul Van Staveren Seconded by: Cllr. Rick Schell RESOLVED THAT: Staff Report No. 08-02-24-BOD regarding NVCA Communications - January 14, 2024 - March 8, 2024, be received. 13. Other Business Vice-Chair Jonathan Scott attended an announcement with area MPs and Terry Duguid, Parliamentary Secretary to the Prime Minister and Special Advisor for Water. About $650 million in funding for projects to improve major bodies of water across Canada, including Georgian Bay and Lake Simcoe, through the Freshwater Action Fund. The first round of applications closed today, which coincided with World Water Day. This funding is something the NVCA Board advocated for last year, and it is good to see it delivered. 14. Adjourn Recommendation: RES: 19-24 Moved by: Cllr. June Porter Seconded by: Cllr. Christopher Baines RESOLVED THAT: the Board of Directors adjourn at 10:19am to meet again on April 26, 2024 or at the call of the Chair. Carried; Page 109 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... pSAG,q X �O 2sF o� RVgT10N P� NVCA April 2024 Board Meeting Highlights Next Meeting: May 24, 2024, held virtually For the full meeting agenda including documents and reports, visit NVCA's website. highest, and focus efforts on resolving matters NVCA Vice Chair acclaimed as Vice that have the most significant impacts. Chair on Conservation Ontario Board of Directors Although every person who is convicted of an offence would be liable for a penalty, NVCA On April 15, 2024, Jonathan Scott, the Vice prefers to resolve non-compliance through Chair of NVCA's Board of Directors was voluntary compliance when possible. acclaimed as vice chair of Conservation Ontario Where voluntary compliance is possible, NVCA during the association's annual general meeting will work with the landowner to restore the in Richmond Hill. work area to pre-existing conditions to avoid further enforcement action. Depending on the 2023 Financial Statement activity, NVCA may consider retroactive NVCA receives clean audit for 2023. approvals. Board members received the 2023 NVCA With recent changes to the CA Act, NVCA audited financial statements as presented by officers now have additional tools such as stop KPMG LLP Chartered Accountants. The financial work orders to reduce negative impacts to the statement is available on NVCA's website. environment. Presentation on Enforcement and Deputation Compliance Andrew Pascuzzo from Pascuzzo Planning Inc. Meagan Kieferle, NVCA's Senior Regulations gave a presentation regarding NVCA Permits for Officer gave a presentation regarding NVCA's Wood Avenue Semis. enforcement and compliance. Customer Satisfaction Report Through the Conservation Authorities Act (CA Act), NVCA is responsible for protecting life and In 2013, NVCA adopted a Customer Service property from natural hazards such as flooding Charter and Strategy that sets out the and erosion. authority's commitment to providing excellence in customer service. Continuous improvement is Enforcement tools and compliance measures a key element of the charter. play a vital role in achieving this goal by ensuring the requirements CA Act and Please visit NVCA's website to view the 2023 associated regulations are enforced. Customer Service Satisfaction Report. If activities contravene the CA Act, NVCA's Regulations regulations officers work with the parties In 2023, 67 individuals and organizations involved to mitigate impacts to the environment completed a client survey on the NVCA permit and obtain compliance. application process. The survey is sent to all NVCA's regulation officers assess the violation those receiving NVCA permits. to determine where the potential for risk is 8195 8t" Line, Utopia, ON, LOM 1TO ® 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 110 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... The responses that were ranked as good or Healthy Waters grant program, and other excellent in 2023 was 73%, slightly higher than projects to protect and enhance our watershed. the 68% rating received in 2022. Comments received from funders and In 2023, NVCA contracted Watson & Associates landowners generally describe the expertise Economists Ltd. to review planning and and results achieved by that NVCA's regulation program rates and assess the full stewardship staff. cost of providing plan review and permitting Weddings services, applicant affordability, competitiveness, and industry best practices. In 2023, the Tiffin Centre for Conservation Based on the recommendations received, NVCA hosted 24 wedding celebrations. Ten of these staff have developed and presented an updated couples responded to a wedding feedback fee structure to the Board of Directors. The survey. draft fees have been circulated to the Of those responding, 100% rated NVCA's development community, member customer service as excellent, and 100% said municipalities, the agriculture community, they would recommend the Tiffin Centre as a aggregate industry and members of the public wedding venue to others. for comment. Once the province lifts the freeze on Update of Administrative Bylaws for conservation authority planning and the Board of Directors development fees, and subject to the Board's NVCA's Board of Directors approved updates to approval, the new fees will be phased in over a the administrative bylaws to simplify the NVCA two-year period. Board of Director election process. Lands NVCA's conservation areas received 89 reviews Upcoming Events in 2023, one from a customer satisfaction Arbor Day survey, and 88 reviews on Google's business NVCA will hold its 34th annual Arbor Day Tree listings. Sale. A variety of bareroot tree and Ninety-three (93%) of the reviews received on shrub seedings will be available for sale. Trees Google were 4-star or 5-star reviews. The and shrubs are sold in bundles of 10 for $35 conservation areas that received the most each. Tree availability is on a first come first reviews were Nottawasaga Bluffs Conservation serve and cannot be reserved. Area, Edenvale Conservation Area and Minesing Date: May 11, 2024 Wetlands Conservation Area. Location: Tiffin Centre for Conservation Education NVCA's environmental education program provides hands-on, curriculum-aligned Tree Planting Event on the Mad River programs for JK to grade 12 students. Volunteer to plant trees along the creek with Thousands of students take part in these Friends of the Mad River and Nottawasaga programs each year. Valley Conservation Authority from 9 a.m. to In 2023, 8 teachers submitted feedback noon. This is a great way for students to get surveys on NVCA's virtual environmental their volunteer hours. Pre-registration required. education programs. Register here. Of those responding, 100% of the respondents Date: May 5, 2024 ranked the program as excellent. Location: 2295 Nottawasaga Concession 6 Stewardship Creemore, ON LOM 1GO NVCA's stewardship services include the Nottawasaga River Restoration Program, the 8195 8t" Line, Utopia, ON, LOM 1TO 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 111 of 169 15.b) Nottawasaga Valley Conservation Authority re: minutes of meeting h... Let the River Flow: Mad River benefit concert A benefit concert in support of "The Friends of the Mad River", a local, community-based group of volunteers who are committed to restoring and sustaining the Mad River as a healthy habitat for all who rely on it. Free registration encouraged on Eventbrite. This is a "Pay What You Can" event, cash donations at the door or donate online at the Canada Helps link. Date: May 26, 2024 Location: St. John's United Church, 192 Mill Street Creemore, ON LOM 1GO Tiffin Nature Program (for preschoolers) Tiffin Nature Program will help preschoolers gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Half Day Dates: Tuesdays March 19, 2023 - June 4, 2024 Full Day Dates: Thursdays March 21, 2023 - June 6, 2024 Location: Tiffin Centre for Conservation 8195 8t" Line, Utopia, ON, LOM 1TO 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 112 of 169 15.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-03-24 Friday, March 22, 2024 120 Bayview Parkway, Newmarket Meeting Minutes Members Present Councillor C. Riepma (Chair), Mayor R. Greenlaw (Vice Chair), Councillor S. Bell, Councillor A. Courser, Councillor A. Eek, Councillor P. Ferragine, Regional Councillor B. Garrod, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor D. Le Roy, Mayor I. Lovatt, Councillor C. Pettingill, Councillor E. Yeo Members Absent Regional Chairman W. Emmerson, Councillor F. Drodge, Mayor M. Quirk, Councillor M. Thompson, Deputy Mayor and Regional Councillor T. Vegh Specified Municipalities Absent City of Orillia Staff Present R. Baldwin, T. Barnett, A. Brown, M. Critch, S. Connor, A. Cullen, D. Goodyear, G. MacMillan, G. Peat, C. Taylor, K. Toffan, K. Yemm Guests Present M. Geist I. Land Acknowledgement Chair Riepma acknowledged the Lake Simcoe watershed as traditional Indigenous territory and thanked all generations of Indigenous peoples for their enduring and unwavering care for this land and water. II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Moved by: B. Garrod Seconded by: S. Harrison-McIntyre Page 113 of 169 15.c) Minutes of Lake Simcoe Reg�oarc o9 LUrge Yo4si)Ne'MPgroit�&e�t�g held ... Friday, March 22, 2024 Meeting Minutes Page 2 BOD-041-24 Resolved That the content of the Agenda for the March 22, 2024 meeting of the Board of Directors be approved as presented. Carried IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: P. Ferragine Seconded by: R. Greenlaw BOD-042-24 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 02-24, held on Friday, February 23, 2024 be approved as circulated. Carried V. Announcements a) CAO Rob Baldwin noted he attended two Federal announcements in recent weeks, one regarding the Freshwater Action Fund and the other regarding the replacement of the operational weather-radar network with new, state-of-the-art radars across the country. b) Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor, was pleased to advise that the Foundation's June 12t" Annual Fundraising dinner is 95% sold out and the August 26t" Annual Golf Tournament is quickly filling up. VI. Presentations a) Fourth Quarter 2023 Unaudited Financial Report and 2024 Proposed Capital and Operating Budget General Manager, Corporate and Financial Services/CFO, Mark Critch, provided a presentation on the Fourth Quarter 2023 Unaudited Financial Report, as well as the 2024 Proposed Capital and Operating Budget, first reviewing the 2023 highlights and financial results, including a $609K year-end operational surplus, which is higher than the $350K forecasted at Q3. He outlined the drivers of this surplus, along with reserve activity for 2023 including $302K in surplus being transferred to reserves. GM Critch reviewed the 2023 revenue, expenditures, including capital investments, as well as year-end reserves balances. GM Critch noted the 2023 Audited Financial Statements will require Board of Directors' approval at their April 2024 meeting. Moving on to the 2024 Proposed Capital and Operating Budget, GM Critch noted that the changes to the Conservation Authorities Act are incorporated for the first time per the legislation. He reported that to date approval has been granted from seven of the nine funding partners, with the remaining two expected by the end of March. He reviewed the 2024 Annual Priorities as selected by the Executive Leadership Team and noted the 2024 proposed Capital and Operating Budget is $25.5M, up $0.5M from the restated 2023 Budget. Page 114 of 169 15.c) Minutes of Lake Simcoe Reg�oarc o9 LUrge Yo4sl)Ne'MPgroit�&e�t�g held ... Friday, March 22, 2024 Meeting Minutes Page 3 He reviewed the new budget voting rules and advised that three weighted votes would be required for the approval of the 2024 Capital and Operating Budget. To view this presentation, please click this link: 2023 Financial Results and 2024 Budget Presentation Moved by: S. Harrison-McIntyre Seconded by: S. Bell BOD-043-24 Resolved That the presentation by General Manager, Corporate and Financial Services/CFO, Mark Critch, regarding the Fourth Quarter 2023 Unaudited Financial Report, as well as the 2024 Proposed Capital and Operating Budget be received for information. Carried Following the 2024 Budget presentation, Item No. 1. Correspondence, the letter from the City of Orillia, was brought forward for discussion. CAO Baldwin noted that despite having numerous meetings and following up emails with City of Orillia staff regarding changes to the Conservation Authorities Act, specifically those affecting the Lake Simcoe Protection Act and the 2024 Budget process, the City by way of this letter has advised of their intent to seek the discharge of the City of Orillia from the inclusion as a Specified Municipality. Accordingly, no representative from the City of Orillia was in attendance for the required vote on the Category 1 Mandatory Levy for the delivery of the Lake Simcoe Protection Act included in the 2024 Budget. 1. Correspondence Moved by: C. Pettingill Seconded by: E. Yeo BOD-044-24 Resolved That Correspondence Item a) be received for information. Carried Included in the agenda was Staff Report No. 15-24-BOD regarding the Fourth Quarter 2023 Unaudited Financial Report. Moved by: B. Garrod Seconded by: D. Le Roy BOD-045-24 Resolved That Staff Report No. 15-24-BOD regarding the Conservation Authority's Fourth Quarter 2023 Financial Report be received for information. Carried Included in the agenda was Staff Report No. 16-24-BOD regarding the 2024 Proposed Capital and Operating Budget. Page 115 of 169 15.c) Minutes of Lake Simcoe Reg�oarc o9 LUrge Yo4si)Ne'MPgroit�&e�t�g held ... Friday, March 22, 2024 Meeting Minutes Page 4 Moved by: V. Hackson Seconded by: A. Eek BOD-046-24 Resolved That Staff Report No. 16-24-BOD regarding the Conservation Authority's 2024 Proposed Capital and Operating Budget be received; and Further that the 2024 Proposed Capital and Operating Budget and all projects therein be adopted: and Further that staff be authorized to enter into agreements and/or execute documents with private sector organizations, non-governmental organizations or governments and their agencies for the undertaking of projects for the benefit of the Conservation Authority and funded by the sponsoring organization or agency, including projects that have not been provided for in the approved budget; and Further that as required by O.Reg.402/22: Budget and Apportionment (formerly O.Reg.139/96) this recommendation and the accompanying budget documents, including the schedule of Category 1 Mandatory levies, be approved by weighted votes. Carried Ontario Regulation 402/22: Budget and Apportionment, requires that the budget be approved through the following three separate weighted votes: 1. Category 1 Mandatory Levy for delivery of Lake Simcoe Protection Act and Plan; 2. Other Category 1 Core Mandatory Levy; and 3. Overall 2024 Budget. These three required weighted votes were taken, and the 2024 Capital and Operating Budget was unanimously approved by those in attendance. The voting results are captured in the following table: Representative Category 1 Yea/ Category 1 Yea/ Overall 2024 Yea/ LSPA Nea Other Nea Budget Nea Councillor S. Bell, 1.11% Yea 1.30% Yea 1.30% Yea Township of Ramara Councillor A. Courser City of Barrie 10.65% Yea 11.82% Yea 11.82% Yea Councillor F. Drodge a a o Town of Innisfil 5.87/ Absent 6.56/ Absent 6.56/o Absent Councillor A. Eek York Region (King) 7.14% Yea 7.14% Yea 7.14% Yea Reg Chairman W. Emmerson 7.14% Absent 7.14% Absent 7.14% Absent York Region (at Large) Councillor P. Ferragine 6.45% Yea 7.55% Yea 7.55% Yea Town of Bradford West Gwillimbury Page 116 of 169 15.c) Minutes of Lake Simcoe Reg�oarc o9 LUrge Yo4sl)Ne'MPgroit�&e�t�g held ... Friday, March 22, 2024 Meeting Minutes Page 5 Category 1 Yea/ Category 1 Yea/ Overall 2024 Yea/ Representative LSPA Nea Other Nea Budget Nea Regional Councillor B. Garrod 2.51% Yea 2.77% Yea 2.77% Yea Durham Region (Uxbridge) Mayor R. Greenlaw(Vice Chair) 1.57% Yea 1.43% ° Township of Oro-Medonte Yea 1.43/° Yea Mayor V. Hackson 7.14% Yea 7.14% Yea 7.14% Yea York Region (East Gwillimbury) Councillor S. Harrison-McIntyre 0.73% Yea 0.69% Yea 0.69% Yea Town of New Tecumseth Councillor D. Le Roy ° ° ° Durham Region (Scugog) 2.51/ Yea 2.77/ Yea 2.77/ Yea Mayor I. Lovatt ° ° ° York Region (Whitchurch-Stouffville) 7.14/ Yea 7.14/ Yea 7.14/° Yea Councillor C. Pettingill ° ° ° Durham Region (Brock) 2.51/ Yea 2.77/ Yea 2.77/° Yea Mayor M. Quirk 7.14% Absent 7.14% Absent 7.14% Absent York Region (Georgina) Councillor C. Riepma (Chair) 10.65% Yea 11.82% Yea 11.82% Yea City of Barrie Councillor M.Thompson ° ° ° 7.14/ Absent 7.14/ Absent 7.14/° Absent York Region (Aurora) Dep Mayor/Reg Councillor T.Vegh 7.14% Absent 7.14% Absent 7.14% Absent York Region (Newmarket) Councillor E.Yeo 1.88% Yea 0.51% Yea 0.51% Yea City of Kawartha Lakes City of Orillia 3.56% Absent Not Not Applicable Applicable 100.00% 100.00% 100.00% VII. Hearings There were no Hearings at this meeting. VIII. Deputations There were no Deputations at this meeting. IX. Determination of Items Requiring Separate Discussion X. Adoption of Items not Requiring Separate Discussion With Item No. 1 having been previously received, Items No. 2, 3, 4, and 6 were identified under items not requiring separate discussion. Moved by: I. Lovatt Seconded by: D. Le Roy Page 117 of 169 15.c) Minutes of Lake Simcoe Reg�oarc o9 LUrge Yo4sl)Ne'MPgroit�&e�t�g held ... Friday, March 22, 2024 Meeting Minutes Page 6 BOD-047-24 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 2. 2024 Reserve Adequacy Evaluation BOD-048-24 Resolved That Staff Report No. 17-24-BOD regarding the review and evaluation of the Conservation Authority's 2024 Reserve Balances be received for information. Carried 3. Legislative and Regulatory Changes affecting Conservation Authorities BOD-049-24 Resolved That Staff Report No. 18-24-BOD regarding recent legislative and regulatory changes (Conservation Authorities Act and Ontario Regulation 41/24) be received; and Further That the timelines for implementation of policy, guidelines and procedural documents and the transition procedures and guidelines be endorsed. Carried 4. Update to Delegations of Authorization pursuant to the Conservation Authorities Act (Part VI, s. 28.4) BOD-050-24 Resolved That Staff Report No. 19-24-BOD regarding the delegation of authorization for permit issuance, extension and cancellation, and administrative reviews made pursuant to the Conservation Authorities Act be received; and Further That effective April 1, 2024, the Coordinator, Permitting and the Coordinator, Infrastructure Permitting be delegated authorization to approve both minor and routine permits under the Conservation Authorities Act; and Further That effective April 1, 2024, the Director, Development Services, or Acting Director, the General Manager, Development, Engineering and Restoration and the Chief Administrative Officer be delegated authorization to issue permits and permit extension to existing permits in accordance with the Conservation Authorities Act, and Further That effective April 1, 2024, the cancellation of low and moderate risk permits be delegated to the Chief Administrative Officer pursuant to the Conservation Authorities Act; and Further That effective April 1, 2024, administrative request for reviews from an applicant be delegated to the Chief Administrative Officer pursuant to the Conservation Authorities Act. Carried Page 118 of 169 15.c) Minutes of Lake Simcoe Reg�oarc o9 LUrge Yo4sl)Ne'MPgroit�&e�t�g held ... Friday, March 22, 2024 Meeting Minutes Page 7 6. 2024 Annual Conservation Awards BOD-051-24 Resolved That Staff Report No. 21-24-BOD regarding the 2024 Conservation Awards be received for information. Carried XI. Consideration of Items Requiring Separate Discussion Item No. 5 was identified under items requiring separate discussion. S. Re-designation of Environmental Compliance Officers under Section 30.1 of the Conservation Authorities Act for the purposes of enforcing Section 28 of the Act Staff Report No. 20-24-BOD included a copy of the Ministry of Natural Resources and Forestry Class Designation signed by the Minister on June 14, 1999, regarding the appointment of a class of persons as officers under the Conservation Authorities Act and the Trespass to Property Act, as a new Class Designation had not yet been received. CAO Baldwin advised that subsequent to the posting of the agenda, an updated Class Designation has now been received. Moved by: C. Pettingill Seconded by: R. Greenlaw BOD-052-24 Resolved That Staff Report No. 20-24-BOD regarding the re-designation of Environmental Compliance Officers under Section 30.1 of the Conservation Authorities Act be received; and Further That the appointment of Mrs. Kristin Nyborg and Mrs. Ashlea Brown as Officers under Section 30.1 of the Conservation Authorities Act as of the proclamation date be approved. Carried XII. Closed Session The Board moved to Closed Session to deal with a confidential legal and human resources matters. Moved by: B. Garrod Seconded by: D. Le Roy BOD-053-24 Resolved That the Board move to Closed Session to deal with confidential legal and human resources matters; and Further that the Chief Administrative Officer, members of the Executive Leadership Team and the Director, Development Services remain in the meeting for the discussion on item a), and Further that the Chief Administrative Officer and the Chief of Staff remain in the meeting for the discussion on item b). Carried Page 119 of 169 15.c) Minutes of Lake Simcoe Regparpoq er ati9vpe°`t�'th9riit0.�6B"tglg held ... Friday, March 22, 2024 Meeting Minutes Page 8 The Board rose from Closed Session to report findings. Moved by: A. Eek Seconded by: V. Hackson BOD-054-24 Resolved That the Board rise from Closed Session and report findings. Carried a) Confidential Legal Matter Moved by: S. Bell Seconded by: S. Harrison-McIntyre BOD-055-24 Resolved That Confidential Staff Report No. 22-24-BOD regarding a confidential legal matter be received; and Further that the recommendations contained within the staff report be approved. Carried b) Confidential Human Resources Matter Moved by: B. Garrod Seconded by: D. Le Roy BOD-056-24 Resolved That Confidential Staff Report No. 23-24-BOD regarding a confidential human resources matter be received for information. Carried XIII. Other Business a) Chair Riepma advised that the next meeting on Friday, April 26, 2024 will have a Source Protection Authority meeting at 9:00 a.m. and a Board of Directors' meeting immediately following. Both will be held in the Conservation Authority's Administrative Offices. XIV. Adjournment Moved by: E. Yeo Seconded by: C. Pettingill BOD-057-24 Resolved That the meeting be adjourned at 11:04 a.m. Carried G Councillor Clare Riepma Rob Baldwin Chair Chief Administrative Officer Page 120 of 169 15.d) Correspondence dated April 8, 2024 from The Association of Municip... Township of Oro-Medonte Resolution Provincial Updates to the Municipal Elections Act Whereas elections rules need to be clear, supporting candidates and voters in their electoral participation and election administrators in running elections. And Whereas legislation needs to strike the right balance between providing clear rules and frameworks to ensure the integrity of the electoral process, And Whereas the legislation must also reduce administrative and operational burden for municipal staff ensuring that local election administrators can run elections in a way that responds to the unique circumstances of their local communities. And Whereas the Municipal Elections Act, 1996 (MEA) will be 30 years old by the next municipal and school board elections in 2026. And Whereas the MEA sets out the rules for local elections, the Assessment Act, 1990 and the Education Act, 1990 also contain provisions impacting local elections adding more places for voters, candidates, and administrators to look for the rules that bind the local democratic process in Ontario. And Whereas with rules across three pieces of legislation, and the MEA containing a patchwork of clauses, there are interpretation challenges, inconsistencies, and gaps to fill. And Whereas the Act can pose difficulties for voters, candidates, contributors and third- party advertisers to read, to interpret, to comply with and for election administrators to enforce. And Whereas while local elections are run as efficiently and effectively as can be within the current legislative framework, modernization and continuous improvement is needed to ensure the Act is responsive to today's needs and tomorrow's challenges. And Whereas to keep public trust and improve safeguards the Act should be reviewed considering the ever-changing landscape which impacts elections administration including privacy, the threats of foreign interference, increased spread of mis/disinformation and the increased use of technologies like artificial intelligence and use of digital identities. And Whereas the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) reviewed the Act and has provided several recommendations including modernizing the legislation, harmonizing rules, and streamlining and simplifying administration. Page 121 of 169 15.d) Correspondence dated April 8, 2024 from The Association of Municip... And Whereas AMCTO put forward recommendations for amendments ahead of the 2026 elections and longer-term recommendations for amendments ahead of the 2030 elections. Therefore Be it Resolved that the Township of Oro-Medonte respectfully calls for the Province to update the MEA with priority amendments as outlined by AMCTO before Summer 2025 and commence work to review and re-write the MEA with longer-term recommendations ahead of the 2030 elections. And Be it Further Resolved that this resolution will be forwarded to all municipalities in Ontario for support and that each endorsement be then forwarded to the Minister of Municipal Affairs and Housing (minister.mah(a),ontario.ca), the Minister of Education (minister.edu(a)ontario.ca), the Minister of Public and Business Service Delivery (todd.mccarthy(a�ontario.ca), Minister of Finance (Minister.fin(c-D_ontario.ca), the Premier of Ontario (premier@ontario.ca ), Jill Dunlop MPP Simcoe North (jill.dunlopco(a�pc.ola.org), and AMCTO (advocacy6c�amcto.com). Page 122 of 169 15.e) Correspondence dated April 22, 2024 from Environmental Services, T... 4 WIN- Towns-hip - Proud Heritage, Exciti?W Future RAIN BA R11 F/' � Q/ The sale of rain barrels for the 2024 Spring season is now open, visit RainBarrel.ca to learn more. y w `` i; ei i e oro-medonte.ca/rainbarrels s ® (905)-545-5577 Off a1fi fc*rel,6ca 15.f) Correspondence dated April 25, 2024 from Severn Sound Environments... Bern S°� `ram �o tal Pss� SPRING 2024 • SSEA will assist landowners in developing a planting plan specific to the site and preferences • Landowners will receive a planting kit containing up to 50 native trees, shrubs and wildflowers (75% of the costs up to $300 covered by SSEA) • Watch your lake and shoreline transform! Sign up for a site visit to learn how to: Stop erosion and prevent flooding Help pollinators Provide a home for terrestrial and aquatic wildlife Make your shoreline more resistant to climate change impacts • Protect water quality Page 124 of 169 15.g) Correspondence dated April 29, 2024 from the Township of Oro-Medon... - I Emergency Preparedness Week May 5-11, 2024 Emergency Preparedness Week is scheduled for May 5-11, 2024. This significant week is a nationwide initiative supported by Public Safety Canada and various partners, emphasizing the importance of readiness in the face of potential emergencies. This year's theme, "Plan for Every Season", encourages each of us to understand the specific risks in our region, and take proactive steps to safeguard ourselves and our loved ones. The week focuses on encouraging all community members to participate in educational activities, promotes developing emergency plans, and assembling emergency kits. Oro-Medonte Fire & Emergency Services (OMFES) will be visiting elementary schools in Oro-Medonte during the week, speaking with Grade 5 students about the County of Simcoe's curriculum-based STEP (Student Emergency Preparedness) program. Additionally, OMFES informational displays will be set-up at the Township Administration Centre located at 148 Line 7 South, and outside of the Esso Gas Station located at Line 7 and Highway 11 South. Together, we can build a resilient community capable of facing any emergency with confidence and preparedness. Emergency Preparedness Week Cana• . Page 125 of 169 15.g) Correspondence dated April 29, 2024 from the Township of Oro-Medon... Emergency Preparedness Week Resolution/Proclamation Whereas Emergency Preparedness Week is a national awareness initiative that has taken place annually since 1996; and Whereas Emergency Preparedness Week encourages Canadians to take three simple steps to become better prepared to face a range of emergencies: 1.Know the Risks 2.Make a Plan 3.Get an Emergency Kit; and Whereas this awareness initiative is a collaborative event undertaken by the provincial and territorial emergency management organizations supporting activities at the local level in conjunction with Public Safety Canada and partners; and Whereas the 2024 theme is "Plan for Every Season" to encourage Canadians to understand the risks in their area and learn what actions they can take to protect themselves and their families; Whereas the Township of Oro-Medonte Emergency Management Program Committee, in conjunction with Oro-Medonte Fire and Emergency Services has been raising awareness throughout the community in support of Emergency Preparedness Week; and Now Therefore, the council of the Township of Oro-Medonte do hereby proclaim May 5th to 11th, 2024 as Emergency Preparedness Week in the Township and encourage all residents to learn more about preparing for an emergency (know the risks, make a plan, get an emergency kit) and understand the importance of emergency preparedness. Page 126 of 169 15.h) Correspondence dated April 28, 2024 from Councillor Bard, Township4 ... 1 TOWN OF MUM HILLS 1 Halton Hills Drive, Halton Hills, L7G 5G2 905-873-2600 1 1-877-712-2205 Working Together Working for You! haltonhills.ca November 23, 2023 The Right Honourable Justin Trudeau, Prime Minister of Canada Via Email Re: Support for Town of Grimsby resolution on Guaranteed Livable Income Please be advised that Council of the Town of Halton Hills at its meeting of Monday, November 20, 2023, adopted Resolution No. 2023-0222 regarding Support for Town of Grimsby resolution on Guaranteed Livable Income. Attached for your information is a copy of Resolution No. 2023-0222. Respectfully, - 1 (044__� Melissa Lawr, AMP Deputy Clerk— Legislation cc. Hon. Doug Ford, Premier of Ontario Hon. Michael Parsa, Minister of Children, Community and Social Services Hon. Michael Chong, MP—Wellington — Halton Hills Hon. Ted Arnott, MPP —Wellington —Halton Hills Association of Municipalities of Ontario (AMO) Halton Region All Ontario Municipalities Page 127 of 169 15.h) Correspondence dated April 28, 2024 from Councillor Bard, Township... �hr1 TOWN OF H ITON HILLS THE CORPORATION OF THE TOWN OF HALTON HILLS Resolution No.: 202 S-d2Zz Title: Support for Town of Grimsby resolution on Guaranteed Livable Income Date: November 20, 2023 Moved by: Councillor A. Hilson Seconded by: Councillor C. Garneau Item No. � . WHEREAS the Canadian livable wage for the Greater Toronto Area for 2023 was determined to be $25.05. This was $16,511.25 above the annual income of a minimum wage employee; AND WHEREAS Town of Halton Hills residents on programs such as Ontario Works receive targeted fixed monthly incomes of up to $733, and ODSP recipients receive up to $1308; AND WHEREAS at the current Ontario minimum wage rate, a person working 37.5 hours per week will earn approximately $2,679.03 monthly (before tax); AND WHEREAS the median rent (MMR) for a one bedroom apartment in the Town of Halton Hills as of 2022 was $1100,00 a month, and average market rent (AMR) for the same was $1215.00; AND WHEREAS rent is considered affordable when it is less than 30% of income. In the Town of Halton Hills, rent is approximately 150% of Ontario Works, 84% of Ontario Disability Support Services, 41% of minimum wage full-time (before tax), and 82% of minimum wage part time; AND WHEREAS an annual 2.5% allowable rent increase can be combined with an additional 3% capital investment increase, raising the cost of rental housing another minimum of$60.50 monthly; Page 128 of 169 15.h) Correspondence dated April 28, 2024 from Councillor Bard, Township... AND WHEREAS the recent 2022 State of Housing Report from the Region of Halton determined that the Region of Halton has serious shortfalls in both affordable and attainable housing supply; AND WHEREAS this resolution is in support of the September 51h resolution passed by the Town of Grimsby on Guaranteed Livable Income. NOW THEREFORE BE IT RESOLVED that the Town of Halton Hills circulates correspondence to all Ontario municipalities encouraging them not only to collect data of their housing and poverty statistics, but also to examine their pending economic vulnerability as a result; AND FURTHER THAT the Town of Halton Hills encourage these same municipalities to join the Town of Halton Hills in advocating on behalf of our communities with this data, AND FURTHER THAT other levels of government continue to promote affordability and work to align government support programs, such as Ontario Works and ODSP, with the cost of living and average market rent (AMR), including looking into a Guaranteed Livable Income Program; AND FURTHER THAT this Resolution be forwarded to the Region of Halton, the Association of Municipalities of Ontario (AMO), MPP Ted Arnott, MP Michael Chong, Minister of Children, Community and Social Services Michael Parsa, Premier Doug Ford and Prime Minister Justin Trudeau. M&y6rAnn Lawlor Page 129 of 169 15.h) Correspondence dated April 28, 2024 from Councillor Bard, Township... Economic Characteristics (simcoemuskokahealth.orq) Whereas the Canadian livable wage for Simcoe County for 2023 was determined to be $22.75. This was approximately $13000 above the annual income of a minimum wage employee; And Whereas at the current minimum wage rate, a family of four in Simcoe County will spend approximately 65% of their monthly income on rent and nutritious food; And Whereas a family of four in Simcoe County on Ontario Works will spend approximately 97% of their monthly income on rent and nutritious food; And Whereas a single person on Ontario Works will spend approximately 171% of their monthly income on rent and nutritious food; And Whereas only one in four people that are food insecure will access a food bank; And Whereas approximately 2,200 people in the City of Orillia, or 7% of the population, access the Sharing Place food bank each month; And Whereas approximately 7,000 people in the City of Barrie, or 4.5% of the population, access food banks each month; And Whereas 60% of renters in Ontario have had to cut back on food to afford their bills, And Whereas The Town of Halton Hills circulated correspondence to all Ontario municipalities encouraging them to advocate on behalf of our communities; And Whereas The Township of Oro-Medonte is in support of this matter, similarly passed by other Municipalities such as, but not limited, to The Town of Halton Hills, Prince Edward County, Town of Grimbsy and Municipality of Wawa; Now Therefore, the Township of Oro-Medonte encourages other municipalities to join in advocating, on behalf of their communities, with their related guaranteed livable income data; And Further That other levels of government continue to promote affordability and work to align government support programs, such as Ontario Works and ODSP, with the cost of living and average market rent, including looking into a Guaranteed Livable Income Program; And Further That a letter of support be forwarded, under the Mayor's signature, to the County of Simcoe, the Assosciation of Municipalities of Ontario (AMO), MPP Jill Dunlop; MPP Doug Downey, MP Adam Chambers, MP Doug Shipley, Minister of Children, Community and Social Services Michael Parsa, Minister of Families, Children and Social Development Jenna Sudds, Premier Doug Ford, and Prime Minister Justin Trudeau. Page 130 of 169 16.a) Ewart O'Dwyer, Integrity—Commissioner (I.C.)-T-E- ten-Report, 2... EWART i i O'D YER Barristers and Solicitors I May 3,2024 • i Township of Oro-Medonte VIA E-MAIL:yaubichonLy�oro-medonte.ca 148 Line 7 South a Oro-Medonte, Ontario LOL 2EO Attention: Yvonne Aubichon Municipal Clerk Dear Ms. Aubichon: E Re: Integrity Commissioner's Annual Report The Corporation of the Township of Oro-Medonte Our File No.: 2185-017 (General 2024) { As Interim Integrity Commissioner for the Corporation of the Township of Oro-Medonte, I am pleased to submit this report,covering the period from January 1,2023 to December 31,2023. i The purpose of an Integrity Commissioner's annual report is to provide both Council and the i public with the opportunity to understand the ethical well-being of the Municipality's elected and appointed officials during the time period set out above. i The Integrity Commissioner's statutory role is to carry out the following, functions in an � independent manner, which includes the following: ; • Advise on ethical policy development ■ Educate on matters relating to ethical behaviour • { Provide,on request,advice and opinions to members of Council and Local Boards i 311 George Street North,Suite 103,Peterborough,ON K9J 3H3 Tel.•(70S)874-0404—Fax;(705)874-1165 www.ewartodwyer.com *M.John Ewart Certified by the Law Soclety as a Specialist in Municipal Low-Local Governmentl Land Use Planning Page 131 of 169 I 16.a) Ewart O'Dwyer, Integr y ommissioner (I.C.) re. Writtem Report, 2... • Provide, on request,advice and opinions to Council • Provide a mechanism to receive inquiries (often referred to as `complaints') which allege a breach of ethical responsibilities • Resolve complaints y • And where it is in the public interest to do so, investigate, report and make recommendations to council within the statutory framework, while guided by Council's codes,policies and protocols. In carrying out the above functions, the role of the Integrity Commissioner falls under two principle statutes, Section 223.1 of the ;Wunicipal Act, 2001 and the Municipal Conflict of Interest Act which serves to address situations involving conflicts of interest of a pecuniary j nature. i Accordingly, I can report that during the period of January 1, 2023 to December 31, 2023, my office received two complaints resulting in two full inquiries being IC Report 2185-015 dated November 14,2023 and IC Report:2185-016 dated April 19, 2024. IC Report 2185-015 arose as a result of a complaint dated September 11, 2023 and was presented to Council on November 24, 2023. IC Report 2185-01.6 arose as a result of a complaint dated November 30, 2023 and was presented to Co unc i l o n Apri 124,2024. Pursuant to Section 223.5, investigations carried out by the Integrity Commissioner are carried out in a confidential manner. The requirement of confidentiality encourages full disclosure by those individuals who are interviewed during any inquiry. In order to respect and adhere to the requirement of confidentiality; confidential information is only released when it is necessary to do so for the purposes of a public report. F In addition to the above-noted report, my office was contacted nine (9) times within the time period which is the subject this report by members of council seeking advice pertaining to the Municipal Code of Conduct and the Municipal Conflict of'Interest Act. As directed by Section 223.5 of the Municipal Act, 2001, such inquires and responses provide by my office are I confidential and did not result in any inquiry being conducted. i I In closing, I wish to state that it is a privilege to assist the Township by acting in the role of Interim Integrity Commissioner for the Corporation of the Township of Oro-Medonte. As Interim Integrity Commissioner, I always welcome Members' questions and appreciate the opportunity to provide advice on those ethical issues which arises as a result of public service. f I i i I i� I i � f! i 7 Page 132 of 169 I I 16.a) -Swart O'Dwyer; Inte-grity Commissioner (I.C.) re: Written Report, 2.. - 1 { Very truly yours, I EWART U WYER f M. Jol wart MJEljlh 1 I I I 1 4 I f i I. i I i I I I I II l i I Page 133 of 169 I 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... The Corporation of the Township of Oro-Medonte By-law No. 2024-038 A By-law to amend By-Law No. 2021-130 to provide for the imposition of fees or charges (Fees and Charges By-law) Whereas Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues; And Whereas Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; And Whereas Part XI I, Section 391(1)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas Section 391(2)of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a fee or charge for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; And Whereas subsection 391(3)of the Municipal Act, 2001 provides that the costs included in a fee or charge may include costs incurred by a municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets; And Whereas Section 11(3)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by-laws respecting matters relating to public utilities; And Whereas The Corporation of the Township of Oro-Medonte operates and maintains communal tile beds hereinafter referred to as the"communal tile works"; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it necessary to impose a sewer service charge upon those lands that derive a benefit from the sewage works; And Whereas The Corporation of the Township of Oro-Medonte operates and maintains municipal drinking water systems; And Whereas Section 398(2)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides the Treasurer of a local municipality may add charges imposed by the municipality under Part XI of the said Act to the tax roll for the property to which the public utility was supplied and collect them in the same manner as municipal taxes; And Whereas Section 110 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may enter into agreements for the provision of municipal capital facilities by any person and may pass by-laws to enter into agreements relating thereto; And Whereas The Corporation of the Township off Oro-Medonte has entered into such an agreement with Freed in regards to the Horseshoe Valley Resort Waste Water Treatment Plant, pursuant to By-law No. 2014-075, as amended, that is owned and operated by Freed; And Whereas Section 69(1)of the Planning Act, R.S.O., 1990, c.P.13, as amended, provides that a municipality may establish a tariff of fees for the processing of applications; Page 134 of 169 Pagel of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... And Whereas Section 7(1)of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes the Council of a municipality to pass by-laws requiring the payment of fees on applications for and on the issuance of permits, requiring the payment of fees for maintenance inspections, and prescribing the amounts of the fees; And Whereas a public meeting was held on April 11, 2018 under the authority of the Building Code Act, Section 7(6), S.O. 1992, c.23 as amended, to obtain public comments with respect to the proposed amendments to the Fees and Charges by-law; And Whereas Section 5(0.1)of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, as amended, authorizes a municipality to establish, maintain and operate a fire department for all or any part of the municipality; And Whereas Council of the Township of Oro-Medonte did, on the 8ch day of December, 2021, enact By-Law No. 2021-130; And Whereas Council deems it necessary to amend the Fees and Charges By-law; And Whereas Council, at its December 13, 2023 meeting, per Resolution No. C231213- 14 supported the changes recommended in F12023-09. And Whereas Council, at its April 10, 2024 meeting, per Resolution No. C240410-7 supported the changes recommended in FES2024-01, with the exception of the following addition to Schedule C: 4.7 Multiple Storey Buildings (under three stories) $150.00 Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That this By-law be known as the"Fees and Charges By-law". 2. That the following Schedules, attached hereto, form part of this By-law: Schedule A Administration Schedule B Building Schedule C Fire & Emergency Services Schedule D Recreation and Community Services Schedule E Planning Schedule F Operations Schedule G Communal Tile Schedule H Finance Schedule I Municipal Law Enforcement Schedule J Drinking Water Schedule K Wastewater Treatment(Freed PVT) Schedule L Water Upgrades for Horseshoe Valley Settlement Area 3. That Appendix"1"attached hereto lists services and fees imposed under separate by-laws, Acts, or Ontario Regulations. 4. Any person desirous of using those services or property of the Township of Oro- Medonte described in Schedules "A"to and including "L"shall pay the fee set out opposite the description or name of the particular service or property, as shown in Schedules"A"to and including "L". 5. Despite the provision of Section 4, Council or its delegated authority may, in its discretion upon application to it, waive or reduce the fees set out in Schedules "A" to and including "L"for any person, on a one time or on a continuing basis. 6. All fees payable under this By-law shall be payable in advance of providing the service except for: a) emergency services; b) actions taken by the Township of Oro-Medonte to rectify failures or by-law infractions on the part of a resident; Page 135 of 169 Page 2 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... c) specific fees prescribed in Schedule"E" (Planning)to this By-law; in which case the fee payable will be in arrears and invoiced subsequent to the service or activity provided. 7. If for any reason fees owing under this By-law remain unpaid after 30 days, same shall bear interest at the rate of 1.25% per month until paid in full. In addition to any interest owing, each payment that is not paid when due, shall bear an administrative penalty of$25.00. 8. Where a deposit is required under this By-law for services rendered by the Township, and actual costs exceed the deposited amount, such costs shall be deemed to be fees owing under this By-law and Section 7 of this By-law shall pertain to such outstanding costs. 9. Any fees that are owing to the Township of Oro-Medonte and that are unpaid are a debt to the Township of Oro-Medonte and, together with all interest and penalties accrued thereupon, may be collected by the Township of Oro-Medonte by action or may be collected by the Township of Oro-Medonte on its behalf or may be collected in like manner as taxes. 10. Should any section, subsection, clause, paragraph or provision of this By-law, including any part of the Schedules to this By-law, be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the By- law as a whole or any part thereof, other than the provision or part of the schedule so declared to be invalid. 12. Any other by-law or part thereof inconsistent with the provisions of this By-law is hereby repealed. 13. And That this By-law shall come into force and the following Schedules shall take effect on the following dates: Schedules A, D, E, G, I J January 1, 2024 Schedule C May 8, 2024 By-law Read a First, Second and Third time, and Passed this 8th day of May, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 136 of 169 Page 3 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule"A" to By-Law No. 2024-038 Administration 1. Compliance Reports (subject to 5 day turnaround time) a) Building Information (Tax Exempt) $ 50.00 b)Septic Information (Tax Exempt) $50.00 c) Environmental (Tax Exempt) $ 50.00 d)Subdivision Information (Tax Exempt) $ 50.00 e)Zoning Information (Tax Exempt) $50.00 f) Development Charge/Lot Levy Information (Tax $20.00 Exempt) 2. Documents a) Fire & Emergency Services Master Plan $20.00 (Background material) b)Official Plan $ 53.50 c)Zoning By-law $42.80 d) Recreation Master Plan (on USB stick) $40.00 e) Development Engineering Policies, Process, and $20.00 Design Standards (on USB stick) 3. Historical Books a) Hills of Oro (Tax Exempt) $ 3.00 b) Kith 'n Kin (Tax Exempt) $20.00 c) Knox Presbyterian Church $ 3.15 d) Medonte A Township Remembered (Tax Exempt) $20.00 e)Oro African Church (Tax Exempt) $10.00 f)Story of Oro (Tax Exempt) $ 15.00 4. Line Fence Dispute a)Administration Fee ` $300.00 5. Maps and Oversized Documents a) 11"x17" $ 5.00 b)Oversize black and white print $ 10.00 c)Oversize colour print $ 15.00 d)Oversize scan (on USB stick) $ 12.00 e)Township Road Map $ 10.00 6. Commissioning of Documents a)Commissioning Fee (Tax Exempt) $20.00 b)Certifying Document (Tax Exempt) $20.00 7. Miscellaneous a)Assessment Information (on USB stick) $ 300.00 b) Photocopies-for all departments Black and White $0.50/page Colour $0.75/page Scan $2.00/per document c)Township Pins $5.00 d)General Administrative Letters $25.00 e) Records Search including publicly available information $ 7.50/15 min. f)Shipping & Handling Documents Market Rate g)Copies of Livestreamed Meetings(on USB stick) $10.00/meeting h) Alcohol and Gaming Commission of Ontario (AGCO) Temporary Extension Requests (Corporate Services Application fee) $200.00 8. Municipal Address Signage a)Sign Posts $ 55.00 b) Municipal Address Sign $25.00 Page 137 of 169 Page 4 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 9. Land Purchase Request a) Administration Fee (non-refundable) $ 350.00 b) Deposit Upon Council's Approval (Tax Exempt) $ 5,000.00 Note: In the event that the applicant chooses not to proceed with the land purchase request, the deposit, minus any costs already incurred by the Township with respect to the potential purchase/sale, will be refunded to the applicant. The applicant will be supplied with copies of invoices which shall identify the costs that have already been incurred by the Township. 10. Request to Lift Reserve Blocks Administration Fee (non-refundable) $ 350.00 Note: The applicant shall be responsible for all costs incurred by the Township with respect to their request, whether the request is approved or not. The applicant shall be invoiced accordingly, and any such invoice shall include copies of invoices which shall identify the costs that have been incurred by the Township. 11. Request for Easement Over Municipal Property a) Administration Fee (non-refundable) $ 350.00 Note: The applicant shall be responsible for all costs incurred by the Township with respect to their request, whether the request is approved or not. The applicant shall be invoiced accordingly, and any such invoice shall include copies of invoices which shall identify the costs that have been incurred by the Township. 12. Encroachment and License Agreements a) Application Fee (Tax Exempt) $ 700.00 b) Annual Fee(utilizing own insurance)(Tax $ 150.00 Exempt) c) Annual Fee(utilizing Township insurance) $250.00 (Tax Exempt) 13. Other Land Matters Administration Fee (non-refundable) $ 350.00 14. Additional Costs Incurred When the Township, or another municipal, provincial or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement or permit or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person responsible shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or$1,000. Note: Fees and charges identified in this Schedule include all applicable taxes, unless otherwise specified. Page 138 of 169 Page 5 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule"B" to By-Law No. 2024-038 Building 1. Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be$299.81 unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee = Service Index(SI)x Total gross floor area (A) Note: Gross floor area(A) is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees Building Classification & Construction Service Index(SI) $/ftz 2.1 Non Residential Occupancies Group A Group B (Assembly occupancies) (Care occupancies) Churches, Schools, Detention, Nursing homes, Arenas, etc. Group homes, Hospitals, etc. a) New Construction 1.25 b) Renovation/Alteration to the above 0.56 c)Accessory Buildings to the above 0.44 Group D Group E �. (Business & Personal (Mercantile) Services) Retail Stores, Offices, Hair Salons, Supermarkets, Banks, etc. Restaurants up to 30 seats, etc. a) New Construction 1.25 b) Renovation/Alteration to the above 0.56 c)Accessory Buildings to the above 0.76 Group F (Industrial Occupancies) Warehouses, Manufacturing, etc. a) New Construction 1.13 b) Renovation/Alteration to the above 0.56 c)Accessory Buildings to the above 0.76 d) Fire Code Retrofit as a result of Fire Department inspection Minor—as determined by CBO Minimum Fee Major—as determined by CBO 0.56 of floor area affected Agricultural Storage Buildings (Maximum$800.00) 0.30 Pole barn, Coverall style building, etc. Agricultural Barns, Riding Arenas, Viewing areas, Agricultural Processing Buildings 0.56 Greenhouse (Maximum $800) 0.30 Greenhouse Subject to Site Plan Control 0.56 Page 139 of 169 Page 6 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 2.2 Residential Occupancies Group C (Residential Occupancies) a) New Construction - gross floor area above grade 1.92 b) New Construction—basement/crawl space 0.56 c) Renovation/Alteration/finishing basement 0.56 d)Accessory Building/Garage 0.56 e) Decks, covered porches, balconies i)As part of the original dwelling permit—Less than Included in dwelling 108 sq.ft. permit fee ii)As part of the original dwelling permit—Over 108 $299.81 each sq.ft. $299.81 each iii)Separate permit(not part of original dwelling permit) f)Solid fuel burning appliance (woodstove, pellet stove, Minimum fee fireplace, etc.) 2.3 Other Miscellaneous Work Flat Rate Portable Buildings(School portables, sales office or $ 359.78 portables used as accessory buildings, etc.) Tents (short term for special events or a summer season) Up to 2,420 ft2 aggregate area Minimum fee Over 2,420 ft2 aggregate area $ 359.78 Demolition $ 179.89 Demolition - Engineered $ 359.78 Change of Use (No construction proposed) Minimum fee Designated structures under Div A 1.3.1.1. $ 359.78 Retaining walls Signs under Div B 3.15 Solar Collector on a building >5m2 total area Wind Turbine >3kW Outdoor pool, public spa under Div B 3.11 & 3.12 etc. Plumbing, over 6 Fixtures Minimum fee Plumbinq, 0-6 Fixtures $89.95 2.4 Sewage System Flat Rate Septic Size Verification $ 119.93 Sewage System Permit/New or Replacement(Class 2, $650.00 3, or 4) Septic Tank Replacement/Holding Tank Replacement $248.25 Page 140 of 169 Page 7 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 2.5 Miscellaneous Flat Rate Transfer Permit(to new owner) $ 89.95 Re-inspection Fee $89.95 Certified Model Home Review(Non-refundable) $239.85 per model Alcohol and Gaming Regulation and Public Protection $ 119.93 Act(Ontario) inspection &letters for occupant loads Permit Revision (in addition to applicable permit fees $ 89.95 and review rate) Review rate (Building Officials)—for review of revisions $ 107.93 per hour to plans, administration and enforcement File Search $ 50.00 No charge for current homeowners making simple requests *defined by CBO Annual file maintenance fee $ 119.93 Note: Applicable on permits not closed after three (3)years on Building and one(1)year of Sewage Systems subsequent to issuance. Lot Grading— Initial/First Review $250.00 Each Subsequent review $ 150.00 Alternative Solutions Examination Fee $ 599.63(base fee) plus $ 107.93/hour of review time 2.6 Septic Maintenance Program On-Site Sewage System Maintenance Program (O. Reg 315110) Administration/Inspection Fee One time/5 year cycle $ 145.00 Annually/5 year cycle $ 29.00/year 3. Refund of Permit Fees 3.1 Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by-law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if only administrative functions have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) 0% if any field inspections have been performed subsequent to permit issuance. However, a minimum of$299.81 will be retained. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. When only the minimum fee has been collected/submitted, no refund will be processed. Page 141 of 169 Page 8 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 4. Deposits &Securities 4.1 Lot Grading Deposit $ 1,000.00 Applicable for new construction as required by Township policies &procedures. Refundable upon satisfactory inspection minus any applicable charges. 4.2 Conditional Permit Security As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees. For dwelling less than or equal to 3000 sq.ft(main floor) $ 5,000.00 For dwelling greater than 3001 sq.ft. (main floor) $10,000.00 For non-residential and/or any permits beyond the scope of footings and foundation, a letter is to be provided to the Chief Building Official from the Architect responsible for the project outlining the estimated cost in restoring the site to its original state. The amount deemed shall be the amount of the security deposit required in the form of a letter of credit. For all residential and non-residential projects, if the Chief Building Official determines that the subject construction has not been removed or the lands have not been restored to its original state, the letter of credit may be drawn upon in full or in part to restore the lands. Should the Township incur additional costs, the Township shall have a lien on the lands for such amount. 5. Notes 5.1 Total fee is payable upon receipt of completed application. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, the permit fee shall be doubled, minimum fee of$299.81 in addition to required fees will be applied to cover the cost of administration and enforcement. 5.3 Compassion fee- Permit fees for a rebuild due to fire (fire restoration or a new build same size)will be charged at 50% of the determined fees, but not less than the minimum fee.Additional new build beyond the original structure size will be charged at full permit fees as noted above. 5.4 That Schedule B shall be adjusted without amendment to this By-law annually on January 1s'each year, commencing January 2019, in accordance with the most recent twelve month change in Statistics Canada Quarterly, Construction Price Statistics when such statistic represents an increase. Fees shall be rounded to the closest cent. 6. Cost Recovery Where a building investigation results in the issuance of an Order under the Act the property owner or any other person responsible for the action, shall pay fees in accordance with the most recent fee schedule. Where an Order is issued under the Act and where the named achieved eventual compliance with the Order, the Township may choose not to prosecute the named, if satisfactory settlement is reached. 7. Additional Costs When the Township, or another municipal, provincial, or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement, or permit, or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or$ 1,000.00. Page 142 of 169 Page 9 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule"C" to By-Law No. 2024-038 Fire & Emergency Services 1. Request for Fire Reports $75.00 2. Request for Written Information (mortgage $75.00 clearance letters, changes of ownership, letter of confirmation etc.) 3. Inspection Requests(excluding $75.00 inspections required under a building permit) 4. Fire Inspections 4.1 Request for Fire Inspections-No show $100.00 4.2 Single Occupancy Buildings(under 20,000 $75.00 SgFt) 4.3 Single Occupancy Buildings(over 20,000 $100.00 SgFt) 4.4 Multiple Tenant Building(under 20,000 SgFt) $100.00 4.5 Multiple Tenant Building (over 20,000 SgFt) $125.00 +$30.00/Unit 4.6 Multiple Storey Buildings(over three stories) $200.00 4.7 Multiple Storey Buildings(under three stories) $150.00 4.8 L.C.B.O.Approvals and or Occupant Load $100.00 Calculations 4.9 Fire Works Approvals and Inspections lk* $100.00 4.10 Special Burn Permits Inspection $100.00 4.11 Fire Safety Plan and Risk Management Plan $100.00 Reviews 5. Response 5.1 Fire Apparatus Standby(shows, exhibitions MTO Current Rates demonstrations(Municipal events exempt) 5.2 Security Standby for incendiary fires(per $500.00/Hour/Apparatus apparatus per/hour plus any other associated Plus Cost costs) 5.3 Motor Vehicle Collision -Kings Highway MTO Rates/Hour/Apparatus 5.4 Motor Vehicle Collision or vehicle fires-all MTORates/Hour/Apparatus other Roads(non-Township Residents) 5.5 Elevator Call-after responding to two(2)calls $300.00 in the same calendar year due to poor or non-maintenance of device after warning 5.6 False Alarms(more than 2 false alarms in 12 months at same building due to faulty or improperly installed or maintained equipment or in the opinion of the Fire Chief or designate that the alarm could have been prevented by alternate measures) 5.6a First False Alarm No Charge 5.6b Second False Alarm No Charge Page 143 of 169 Page 10 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 5.6c Third False Alarm $1000.00 5.6d All subsequent False Alarms with the 12 $1500.00 months 5.7 Response to Open Air Fire calls (applies to all MTO complaints that are investigated and are Rates/Hour/Apparatus found to be non-compliant, or the owner will not or cannot suppress the fire in a non- compliant investigation. 5.8 Emergency Response on Roadways/ MTO IN Waterways/Railways. Services provided for Rates/Hour/Apparatus emergencies involving damage or faulty electrical power transmission and distribution and their associated hardware, vehicle boats, PWC'or trains, on roadways waterways or rail lines. 5.9 Technical Responses(Ice rescue, confined All actual costs related to space, high angle, trench, hazardous the response materials, or other rescue, heavy equipment, or any specialty equipment not normally used by the Fire Department to determine origin and cause, suppress or extinguish a fire, preserve property, prevent fires spread or otherwise eliminate an emergency). Actual cost to be determined - Retain private contractor- Provide rescue and environmental cleanup (if it is necessary to retain private contractor, rent equipment not normally carried on a fire apparatus in order to determine origin and cause, suppress or �- extinguish a fire, preserve property, prevent fire spread, make safe or otherwise eliminate the hazard). 6. Other Fees/Services 6.1 Training Courses (Municipal Departments $100.00/Hour+ Related Exempt) Costs Private Photo Opportunities with Fire Apparatus 6.2 Use of apparatus at hall only $50.00/Hour 6.3 Use of apparatus within Oro-Medonte ONLY $100.00/Hour- Maximum 2 Hours 6.4 Use of suppression foam, dry chemical etc at Actual Costs a response call 6.5 Open Air Fire Permit Annual fee $10.00 6.6 Securing of Property Actual Costs Page 144 of 169 Page 11 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule"D" to By-Law No. 2024-038 Recreation and Community Services 1. Definitions: For the purpose of this Schedule: "Resident"shall mean an individual who resides or rents/owns property within the boundaries of the Township of Oro-Medonte. 2. Ice Rentals (One hour rental is based on 50 minutes of ice time with a 10 minutes flood) Prime Time $240.00/hour (4:00 p.m. to Close &Weekends & Holidays) Non-Prime Time $ 145.00/hour (before 4:00 p.m. Mon. to Fri.) Minor Sports- Prime Time $ 181.50/hour (4:00 p.m. to Close &Weekends & Holidays) Minor Sports- Non-Prime Time $ 145.00/hour (before 4:00 p.m. Mon.to Fri.) 3. Non-Ice Rentals (Arena Floor Space) Adult $ 78.50/hour Minor Sports $67.25/hour Floor for events/show(8 hr max) (additional fees for set $678.00 up) Floor for events/show with Dancing (including SOCAN) $ 762.75 (8 hr max)(Additional fees for set up) Floor for events/show- Each hour after 8 hours $84.75/hour (Additional fees for set up) 4. Public Skating Adults(on admission (pay at the door)-no permit $ 3.00 required) Youth (on admission (pay at the door)-no permit $2.00 required) Seniors $ 0.00 Pre-School $ 0.00 5. Banquet Hall Rentals Banquet Hall Rentals- Private Rental-meeting, $ 50.75/hour birthday, instructional (2 hr min) (Additional fees for set up) Banquet Hall Rentals- Not for Profit rental (2 hr min) $22.50/hour (Additional fees for set up) Tournaments/Banquets- Full Day- No Alcohol- $282.50 Celebration, tournaments, banquets (8 hr max) (Additional fees for set up) Tournaments/Banquets- Full Day- No Alcohol- $ 56.50/hour Each hour after 8 hours(Additional fees for set up) Party/Reception (incl. SOCAN)-Alcohol Event(8 hr $ 508.50 max)(Additional fees for set up) Party/Reception (incl. SOCAN)- Each hour after 8 $ 56.50/hour hours(Additional fees for set up) 6. Ball Diamond Rentals Adult with Lights $47.50/hour Adult without Lights $27.00/hour Minor with Lights $ 39.50/hour Minor without Lights $21.50/hour 7. Pavilions Bayview Memorial Park-4 Hr block(8am-12pm or $96.00 12pm-4pm) Bayview Memorial Park-All Day- Resident $ 141.25 Bayview Memorial Park-All Day- Non-Resident $ 169.50 Vasey-all day $ 73.50 Lions Diamond (Incl.when Lions 1 &2 diamonds are $ 73.50 rented together-all day Page 145 of 169 Page 12 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 8. Facilities Arena Meeting Room—2 hour minimum $84.75 Arena Meeting Room -Each hour after 2 hours $45.25/hour Carley Community Hall -weekday/weekend rental $ 113.00rental (no minimum) Eady Community Hall-weekday rental (3 hr min) $ 56.50 Eady Community Hall- Each hour after 3 hours $ 17.00/hour Edgar Community Hall-weekday rental $67.75 Edgar Community Hall-weekend rental $ 90.50 Edgar Community Hall-special event rental 135.50 Hawkestone Community Hall -weekday rental (2 $28.25 hr min) Hawkestone Community Hall -weekday rental (full $226.00 day) Hawkestone Community Hall -weekend rental— $ 135.50 half day Hawkestone Community Hall -weekend rental— $226.00 full day Jarratt Community Hall-weekday/weekend rental $ 101.75 (3 hr min) Jarratt Community Hall-weekday rental—full day $203.50 Jarratt Community Hall-weekend rental—full day $ 339.00 9. Simcoe County District School Board Rates as outlined in current Joint Use Agreement 10. Deposits Facility Rental Key Deposit(Tax Exempt) $25.00/key Cleaning Security Deposit(Tax Exempt) $250.00 Alcohol Event Security Deposit(Tax Exempt) $ 500.00 11 Horseshoe Valley Memorial Park Tennis Court Use- Public Time Allocation $28.25 (Annual Fee per Resident) Notes: Fees and charges identified in this Schedule include all applicable taxes, unless otherwise specified. Fees and charges on Sections 2 and 3 also include the arena reserve capital charge. Page 146 of 169 Page 13 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule"E" to By-Law No. 2024-038 Planning 1. Pre-Consultation Application 1.1 Non Refundable Application Fee $ 350.00 2. Development Application 2.1 Amendment to the Official Plan a) Non Refundable Application Fee $ 1500.00 b) Refundable Deposit against expenses and actual costs $ 1200.00 2.2 Amendment to the Zoning By-law and Temporary Use By- laws a) Non Refundable Application fee $ 1500.00 b) Refundable deposit against expenses and actual costs $ 1200.00 2.3 Amendment to the Zoning By-law as a Condition of Provisional Consent a) Non Refundable Application fee $600.00 2.4 Amendment to the Zoning By-law for a"Bed and Breakfast Establishment" a) Non Refundable Application fee $600.00 2.5 Amendment to the Zoning By-law for an adjustment to an Environmental Protection Zone Boundary a) No Zoning By-law Amendment application fee is required to adjust the boundary of the Environmental Protection Zone on a parcel of land where the adjustments are supported by the Conservation Authority and/or the Ministry of Natural resources and Forestry 2.6 Draft Plan of Subdivision or Condominium a)Non Refundable Application Fee: i) Less than 20 lots/units/POTLs $5000.00 ii) Greater than or equal to 20 lots/units/POTLs $ 5000.00 + $100/Lot/Unit/POTL* *To a maximum of$20,000.00 b)Refundable Deposit against expenses and actual $ 10,000.00 costs c) Red-line revision application fee $ 1500.00 d) Draft Plan Extension $ 1000.00 e) Final Plans Registration &Agreement $ 1000.00 f) Part Lot Control Application Fee $ 1500.00 g) Part Lot Control- Refundable Deposit against $ 5000.00 expenses and actual costs h)Amendment to Subdivision or Condominium $ 1000.00 Agreement i)Amendment to Subdivision or Condominium $1200.00 Agreement-Refundable Deposit against expenses and actual costs j) Pre-Servicing Agreement $ 1500.00 2.7 Site Plan Approval a) Up to 500 square metres of Gross Floor Area as defined in Township's Zoning By-law (i) Non Refundable Application Fee $ 1000.00 (ii) Refundable Deposit against expenses &actual $ 1000.00 costs b) Over 500 square metres of Gross Floor Area as defined in Township's Zoning By-law and all New Buildings (i) Non Refundable Application Fee $ 1500.00 (ii) Refundable Deposit against expenses &actual $ 5000.00 costs Page 147 of 169 Page 14 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 2.8 Site Plan Revision a) Non Refundable Application Fee $ 500.00 b) Refundable Deposit against expenses and actual costs $275.00 2.9 Site Plan Agreement on Unassumed/Private road or for a Residential Dwelling or for a Bed and Breakfast Establishment a) Non Refundable Combined Application fee $ 500.00 b) Registration Fee $ 300.00 2.10 Model Home Agreement a) Non Refundable Application Fee $ 1000.00 b) Refundable Deposit $ 1000.00 2.11 Provisional Consent a)Application Fee $ 1000.00 b)Validation of Title $1000.00 c)Re-Circulation/Deferral Fee $250.00 d)Amendment to Conditions of Provisional Consent $250.00 2.12 Minor Variance a) Non Refundable Application fee $ 700.00 b) Re-Circulation/Deferral Fee $250.00 2.13 Removal of Holding Symbol a) Non Refundable Application Fee $400.00 2.14 Deeming By-law a) Non Refundable Application Fee $ 300.00 b) Refundable Deposit $ 1000.00 2.15 Zoning Certificate-Complete Permit Submission $ 100.00 Zoning Certificate Revision $ 50.00 2.16 Solar Project- Micro Fit $250.00 2.17 Solar Project-Fit Between 11-50 KW $ 350.00 Between 51-100 KW $ 500.00 Over 100 KW %Xhh.- $ 5000.00 2.18 Telecommunications Tower Project $ 500.00 2.19 Risk Management Official or Risk Management Inspector Services a) Duties of the Risk Management Official or Risk $120.00/hour Management Inspector regarding a residential use or $240.00 home based occupation as defined by the Zoning By- deposit law and pursuant to the Clean Water Act b) Duties of the Risk Management Official or Risk $120.00/hour Management Inspector regarding a use other than $1,200.00 residential use or home based occupation and pursuant deposit to the Clean Water Act 2.20 Municipal Information Letter for Agency(i.e. MTO, MNRF, $ 50.00 TSSA)for Licensing or Approval Purposes Page 148 of 169 Page 15 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 2.21 Tree Security $ 5000.00 Where securities are required to be collected in accordance with a Development Agreement, Subdivision Agreement, Site Plan Agreement or resolution of Council 2.22 Temporary Second Dwelling or Trailer 600.00 2.23 Certificate of Consent Retained Lands or Certificate of 250.00 Cancellation Note: Fees and charges identified in this Schedule include all applicable taxes, unless otherwise specified. 3. Payment of Fees, Expenses and Actual Costs 3.1 The total amount payable is payable upon receipt of a completed application form and prior to formal presentation to Council or its advisory bodies. Application fees are non-refundable and are applicable on a per lot basis. 3.2 The applicant is liable for any direct costs incurred by the Township during the processing of planning applications including legal, engineering, and other consultant fees. These costs shall be invoiced to the applicant on a monthly basis. In the event there is a security deposit on file with the Township, these fees shall be dedicated from said deposit and where a minimum balance is required throughout the processing of an application as set out in the Schedule of Planning Fees, the applicant shall be invoiced an amount to maintain the balance required for the security deposit. 3.3 Expenses incurred by staff associated with an application in excess of Planning Act requirements and actual costs incurred for such items as advertising, consulting (Planning, Development Engineering, and other)and legal will be charged directly to the applicant and deducted from the refundable deposit. As expenses and actual costs are incurred on behalf of the application, they will be submitted to the applicant for reimbursement so that the initial refundable deposit will be replenished to enable the Township to pay further costs as they are incurred. In the event that the applicant does not maintain the application fee and applicable deposits with the Finance Department then the application will be considered not complete with respect to the payment of fees under the Planning Act. 3.4 Any person making application to the Local Planning Appeal Tribunal shall pay the applicable fees outlined by the Local Planning Appeal Tribunal and/or the Planning Act, as amended. All cheques for such applications are to be made payable to the Minister of Finance. 3.5 The applicant shall pay all costs associated with a planning development application including Local Planning Appeal Tribunal Hearings and pre-hearing consultation costs and appeal fees. 3.6 Where a decision on a Development Application in respect of a Planning Matter is referred to appeals to the Local Planning Appeal Tribunal and the Township and the applicant jointly support the decision, the applicant shall be responsible for all costs to the Municipality associated therewith. Such costs shall include legal, expert testimony, and administrative and overhead costs. To secure payment of such costs, the applicant will provide the Township upon notice and/or acknowledgement of an appeal to the Local Planning Appeal Tribunal, with an initial deposit of$5000.00 such amount to be increased by an amount determined by the Township in the event the Township determines the nature of the application indicates that$ 5000.00 may be inadequate. Where a Development Services Committee decisions has been appealed and the Committee does not adopt the position recommended by Township staff, then the following provision shall apply in the event the applicant obtains a summons compelling Township staff to attend the hearing of the Local Planning Page 149 of 169 Page 16 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Appeal Tribunal. Staff shall undertake such preparations as required for the hearing and the costs of such preparation and attendance at the hearing, including any legal costs not otherwise associated with the hearing, shall be paid by the applicant who has obtained the summons. In this instance, the fee is $ 5000.00 and shall be paid to the Township not later than the day before the Local Planning Appeal Tribunal hearing. Any costs to the Township in excess of the deposit shall be paid to the Township by the applicant upon submission of an invoice thereof. 3.7 The tariff of fees described in Schedule"E"shall not include the processing of objections to amendments, the attendance of the Municipality at Local Planning Appeal Tribunal hearings, the attendance of the Municipality at any public meetings other than those formally required by the Planning Act, the preparation of Subdivision Agreements or the review and approval of engineering drawings relating to subdivisions by the Municipality. The applicant agrees that, should the above become necessary, the applicant will provide the Township with a deposit which shall be determined by the Treasurer on an individual basis, and the applicant will provide a written agreement to pay further deposits as required, and to reimburse any costs not covered by the deposits. 3.8 Refund of Fees: If an application is withdrawn prior to circulation, 75% of the application fee may be refunded. If an application is withdrawn after circulation but prior to a staff report being prepared, 25%of the application fee may be refunded. 3.9 Reactivation: Any application which has been withdrawn or which has been inactive for 12 months shall be considered abandoned and a full application fee at the current rate shall be required to activate a new application. 3.10 Consulting Services: Where any application requires the Township to hire a consultant to review supporting technical studies on behalf of the Township, the applicant shall be responsible for all costs, and those costs shall be payable upon submission of an invoice from the Township. In the event the invoice is not paid in full, the application will be placed on hold and no further work will be completed until payment is received. 3.11 All applicants, in addition to the fees as set out in Schedule"E"attached hereto and forming part of this By-law, shall also be responsible for all legal expenses that may be incurred by the Municipality in connection with their application and those costs shall be payable upon submission of an invoice from the Township. 3.12 That notwithstanding the tariff of fees prescribed in Schedule"E"attached hereto and forming part of this By-law, the Council of the Corporation of the Township of Oro-Medonte may, by resolution, reduce the amount of or waive the requirements for the payment of the fee in respect of the application where the Council is satisfied that it would be unreasonable to require payment in accordance with the tariff. 3.13 That Schedule"E"shall be adjusted without amendment to this By-law annually on January 1st each year, commencing January 2019, in accordance with the most recent twelve month charge in Statistics Canada Quarterly, Construction Price Index(CPI) Statistics when such statistic represents an increase. Fees shall be rounded to the closest cent. Page 150 of 169 Page 17 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule 7"to By-Law No. 2024-038 Operations C1. Additional Road Signage Requested by Township Cost(Post, Property Owner(e.g. "Hidden Driveway") Sign, Hardware & Labour) 2. Blue Boxes $6.00 3. Moving Permits(Oversize Equipment or Machinery) a)Single Move Permit $ 50.00 b)Annual Moving Permit $250.00 4. Tile Drainage Inspections $ 150.00 5. Road Entrance Permits a) Entrance Permit Fee (Non-refundable) $ 120.00 (includes up to 2 inspections) b)Additional Inspections $ 160.00 per site visit c)Appeal Application Filing Fee $ 320.00 d)Work done by Township for failure to comply with Cost of Time and Entrance By-law materials plus 20% Contract Administration Fee 6. Road Occupancy Permits a) Permit Fee (Non-refundable) $ 125.00 b) Road Cut Fee (Non-refundable) $250.00 c) Re-inspection Fee $ 100.00 d) Pavement Degradation Fees: Pavement Age: 0-15 years $40.00 per square metre ,V Pavement Age: 16-30 years $25.00 per square metre (m2) Pavement Age: Greater than 30 years $ 0.00 per square metre (m2) Note: Pavement degradation fees are to address advanced road section deterioration associated with road cuts. Page 151 of 169 Page 18 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule `G' to By-Law No. 2024-038 Communal Tile 1. An annual communal tile service charge, as specified below, per unit shall be imposed upon those lands connected to the municipal communal tile fields in Horseshoe Valley. The said charge will be comprised of the following components: Rate Component 2021 2022 2023 Operating Repair and $315.00 $400.00 $490.00 Maintenance Capital $155.00 $200.00 $240.00 Annual Charge $470.00 $600.00 $730.00 Billed Quarterly $117.50 $150.00 $182.50 2. The Treasurer shall,for each calendar quarter, issue bills to each unit based on the applicable communal tile service charges. Bills shall be due and payable not less than twenty one (21)days from the date of mailing. 3. Communal tile bill payments shall be payable to The Corporation of the Township of Oro-Medonte and may be paid during office hours in person or by mail at the Oro-Medonte Administration Centre, 148 Line 7 South, Oro- Medonte, Ontario LOL 2EO, or at most financial institutions. Payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Centre and Moonstone Fire Hall. 4. The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 5. If an account remains unpaid, the municipality may collect amounts payable pursuant to Section 398(2)of the Municipal Act, 2001, c.25, as amended. 6. In the event that any owner of lands not described in Sections 8 or 9 of this Schedule (the "property owner")wishes to have the communal tile works extended so as to service those additional lands, the following provisions shall apply: a) For the purposes of this paragraph, the term "municipal engineer"shall mean any engineer employed by the municipality or any independent engineer appointed by the municipality from time to time as applicable; b) All engineering drawings relating to the proposed extension must be prepared by a Consulting Engineer retained by the property owner, at the property owner's sole cost. Such engineering drawings are subject to the approval of the Municipal Engineer; 7. Miscellaneous Fees: a)Connection fee inspection (tax exempt) $250.00 Page 152 of 169 Page 19 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule `H' to By-Law No. 2024-038 Finance 1. Returned Cheque, Not Sufficient Funds(NSF), Stop Payments including Pre-Authorized Payments $45.00 2. Tax/Water Certificates $60.00 3. Special Request Tax Information Correspondence $35.00 4. Tax History Search (per year requested) $20.00 (max $50.00) 5. Tax/Water Bill Reprint $20.00 6. Duplicate Tax/Water Receipts $10.00 7. Additions to the Tax Roll $40.00 8. Letter/Statement Confirming Assessment Records $50.00 9. Statement of Account $10.00 10. Arrears Notice $10.00 11. Warning Letter $100.00 12. Hand Deliver Charge $100.00 13. Tax Registration -preparation $200.00 14. Tax Registration -actual Actual costs 15. Tax Sale- preparation $200.00 16. Tax Sale-actual Actual costs 17. Tax Sale Tender Package $40.00 Page 153 of 169 Page 20 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule `I' to By-Law No. 2024-038 Municipal Law Enforcement 1. Fees 1.1 Permit Fees Flat Rate a)Swimming Pool Fence $150.00 b)Signs(not regulated under the Ontario Building Code) $150.00 1.2 Inspections a) Inspections required pursuant to Municipal By-laws $ 75.00 b) Re-inspection $ 75.00 Note: An inspection/re-inspection fee may be imposed for each inspection conducted in relation to non-compliance of municipal by- laws. 1.3 Miscellaneous a) Permit Revision (in addition to applicable permit fees) $ 75.00 b) File Search $50.00 c)Annual file maintenance fee $ 50.00 Note: Applicable on permits not granted a final approval after one (1) year subsequent to permit issuance. d) Permit Parking Bavview Memorial Park and Line 9 Boat Launch Non-Resident Parking (Daily) $20.00/vehicle Non-Resident Parking Pass (Annual) $ 130.00/vehicle Carthew Bay Boat Launch on Lakeshore Road East, Shanty Bay Boat Launch and Shanty Bay Warf Non-Resident Parking Pass (Annual) $ 130.00/vehicle 1.4 e) Permit Parking Non-Resident Parking (Daily) $20.00/vehicle Non-Resident Three Day Permit $40.00/vehicle Non-Resident Parking Pass (Annual) $ 175.00/vehicle Non-Resident Six Month Summer Permit(May 1st- $ 125.00/vehicle October 31 st) Non-Resident Six Month Winter Permit(November 1st- $80.00/vehicle April 30th) Additional Resident Permit(1 year validation) $25.00/vehicle 2. Licensing 2.1 Refer to Township Licensing By-laws to determine the applicable licensing fees. 3. Notes 3.1 Fees for classes of permits not described or included in this schedule are set out in their associated By-law. 3.2 Total Fee is payable upon receipt of completed application. 3.3 Where a person is found to have commenced installation without the appropriate permit, a fee twice the normal permit fee will be applied to offset the additional administrative costs. 3.4 When a Municipal Law Enforcement Officer takes action to rectify failures, By-law infractions or situations created by, or on behalf of a person or company, such person or company shall be responsible for all costs including the cost of staff time, equipment expenses and other expenses incurred by the Township. The party responsible shall be invoiced for all costs. The minimum invoice shall not be for less than three hours. Page 154 of 169 Page 21 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule `J' to By-Law No. 2024-038 Drinking Water 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Drinking Water Area"shall mean a subdivision within The Corporation of the Township of Oro-Medonte. 1.2 "Municipal Drinking Water Systems"shall include all drinking waterworks established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the drinking water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private drinking water works which have not been acquired, established, maintained or operated by the Township or its predecessors. 1.3 "Owner"shall mean the assessed owner(s)as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4 "Treasurer"shall mean the Treasurer of The Corporation of the Township of Oro-Medonte. 1.5 "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.6 "Vacant Lot" means any property not connected to a municipal drinking water system to which drinking water service is available. 1.7 "Drinking Water Works" means any works for the collection, production, treatment, storage, supply and distribution of drinking water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Drinking Water Charges, Billing and Collection 2.1 As soon as the drinking water connection installation is approved by the Township Inspector, he shall forthwith turn the drinking water on for the owner. The owner will then be charged at the appropriate water rate, as per Schedule 'J'. 2.2 At the end of each quarter, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Drinking Water System to determine the amount of water used during the quarter. 2.3 The Treasurer shall calculate water charges to be assessed against each unit and vacant lot in a Municipal Drinking Water Area, in accordance with the quarterly charges and rates per cubic meter as set out in Schedule `J'. 2.4 The Treasurer shall,for each calendar quarter, issue bills to each unit or vacant lot based on the applicable water charge or rate. Water bills shall be due and payable not less than twenty-one (21)days from the date of mailing. 2.5 Water payments shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person or by mail at the Oro- Medonte Administration Centre, 148 Line 7 South, Oro-Medonte, Ontario LOL 2EO, or at most financial institutions. Water payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Centre and Moonstone Fire Hall. Page 155 of 169 Page 22 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398(2)of the Municipal Act, 2001, c. 25, as amended. 3. Drinking Water Rates and Charges 3.1 Operating Charges—Municipal Drinking Water Systems Effective January 1 of each year, each unit shall be assessed a fixed operating charge and a per cubic meter consumption charge, as noted below: Rate 2020 2021 2022 Component Fixed Operating $84.20/quarter $82.47/quarter $80.78/quarter Charge Variable Consumption Rate 0-75m3 per $1.45/m3 $1.45/m3 $1.45/m3 quarter >0-75m3 per $2.20/m3 $2.20/m3 $2.20/m3 quarter 3.2 Infrastructure Charge—Municipal Drinking Water Systems Effective January 1 of each year, each unit and vacant lot shall be assessed a fixed infrastructure charge as outlined below: Rate 2020 2021 2022 Component Fixed $87.00/quarter $94.00/quarter $101.00/quarter Infrastructure Charge 3.3 Horseshoe Zone 1 Drinking Water Integration Fee In addition to fixed and consumption fees identified in Section 3.1 and 3.2 and once connected to the Horseshoe Highlands Municipal Drinking Water System, each unit shall be assessed a Horseshoe Zone 1 Drinking Water Integration as follows: $73.47 per quarter($293.89 annually for a period of 25 years) OR a one-time fee of$7,107.30 (providing for further reduction of$240.00)for those who elect to pay the full fee at the time that their homes are connected to the integrated drinking water system. 3.4 Municipal Drinking Water Systems—No Access—Flat Rate In addition to fixed fees identified in Section 3.1 and 3.2, owners on municipal drinking water systems who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged $300.00 per quarter($1,200.00 annually). 3.5 Municipal Drinking Water Systems—Non-Metered Units—Flat Rate In addition to fixed fees identified in Section 3.1 and 3.2, where no quarterly water meter reading can be obtained, the unit shall be automatically charged a consumption charge of$200.00, per quarter($800.00 annually), until a meter is installed and a reading is obtained. Page 156 of 169 Page 23 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... 3.6 Drinking Water Services provided by Freed (a private (PVT) utility)- Flat Rate Freed (PVT) Drinking Water $220.00 per quarter ($ 880.00 annually) 3.7 Other Charges a) Connection Fee Inspection per occurrence $250.00 (Tax Exempt) b) Disconnection and Reconnection Charge $60.00 per occurrence (Regular Business Hours)(Tax Exempt) c) Disconnection and Reconnection Charge $150.00 per occurrence (After Hours Emergency)(Tax Exempt) d) Final Meter Read (Tax Exempt) $ 30.00 per occurrence e) Expansion Tank $ 105.75 f) MXU-Radio Read Box $211.25 g) Touch Pad $25.00 4. Water Meter Package 4.2 a) Includes Sensus iPERL water meter, $ 752.00 touchpad, angle valve, dual check BFP, expansion tank,wire and MXU Smart Point for%" service b) Includes Sensus iPERL water meter, 789.25 touchpad, angle valve, dual check BFP, expansion tank,wire and MXU Smart Point for 1"service Page 157 of 169 Page 24 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule "K" to By-Law No. 2024-038 Wastewater Treatment(Freed PVT) Annual Wastewater Treatment Charge 1. An annual waste water treatment services charge, as specified below, shall be imposed per unit upon those lands more particularly described in Schedule"A" of By-law No.2014-075, being the Horseshoe Valley Resort Waste Water Treatment Plan Municipal Capital Facility By-law, an agreement between The Corporation of the Township off Oro-Medonte and Freed Utility Services Inc. The said charge will be comprised of the following components: a) Annual Waste Water Treatment Plant(WWTP)operating $973.92 costs b) Recovery of Operating Shortfall—2 years $ 135.09 c) Reserve fund contribution for future upgrades, $ 113.38 improvements, repairs and maintenance d)Township administrative costs $ 35.46 Total Annual Charge $ 1,257.84 Quarterly Charge $ 314.46 In addition to the above-noted annual waste water treatment service charge imposed per unit, those lands described in Schedule"A"of By-law No. 2014- 075, except those lands described as Development Name- Horseshoe Ridge 3A, the said charge will also include the following component: e) Recovery of immediately-required maintenance and repair of the WWTP Annual Charge $266.50 Quarterly Charge $ 66.62 The above charge includes all applicable taxes, unless otherwise specified. 2. The Treasurer shall,for each calendar quarter, issue bills to each applicable land for the applicable number of units based on the above waste water treatment services charge. Bills shall be due and payable not less than twenty one (21)days from the date of mailing. 3. Waste water treatment services charge bill payments shall be payable to The Corporation of the Township of Oro-Medonte and may be paid during office hours in person or by mail at the Oro-Medonte Administration Centre, 148 Line 7 South, Oro-Medonte, Ontario LOL 2EO, or at most financial institutions. Payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charges payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Centre and Moonstone Fire Hall. 4. The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 5. If an account remains unpaid, the municipality may collect amounts payable pursuant to Section 398(2)of the Municipal Act, 2001, c.25, as amended. 6. Temporary Interim Access Fee The Temporary Interim Access Fee shall be applicable, until December 31, 2019, for the developments known as: • Heights of Horseshoe • Horseshoe Ridge Phase 3A a) Temporary Interim Access Fee $9,555 per unit 7. Other Charges a) Connection Fee Inspection—one time charge at issuance $850.00 of Buildinq Permit Page 158 of 169 Page 25 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Schedule"L"to By-law No. 2024-038 Water Upgrades for Horseshoe Valley Settlement Area 1. Definitions 1.1 Capitalized terms in this Schedule have the same meaning as in Schedule "J"— Drinking Water. 1.2 In addition: "Horseshoe Highlands Drinking Water System" means the Municipal Water System that services the Horseshoe Valley Settlement Area. "Undeveloped Lot" means any property that is not connected to a Municipal Water System but will be, once sufficient water upgrades have been completed and water service is available. "Upgrades" shall mean, and include, but are not limited to, the following: (a) Well and pump upgrades, including the construction of a new well and pump, pursuant to an Environmental Certificate of Approval and a Permit to Take Water; and (b) All studies, approvals and processes to allow the construction and operation of the above-mentioned well and pump upgrades. 2. Horseshoe Valley Settlement Area 2.1 The Horseshoe Valley Settlement Area is shown on the map attached hereto. 2.2 The Horseshoe Highlands Drinking Water System that services the Horseshoe Valley Settlement Area requires certain capital Upgrades before any additional Units, including potential future Units on Undeveloped Lots, can be serviced by this Municipal Water System. 3. Fee for Horseshoe Highlands Drinking Water System Upgrades, Billing and Collection — Undeveloped Lots 3.1 A flat rate, per unit Upgrade fee of$5,190.71, shall be imposed prior to development on any Undeveloped Lots in the Horseshoe Valley Settlement Area shown on the attached map. 3.2 The Upgrade fee shall be due and payable to the Township prior to the issuance of a building permit pursuant to the Building Code Act, 1992 in respect of a Unit. For any Units within the Horseshoe Valley Settlement Area for which building permits were issued and no fee or charge was imposed, the Upgrade fee shall be due and payable in full to the Township immediately upon the coming into force of this By-law. 3.3 Upgrade fees shall be payable to The Corporation of the Township of Oro- Medonte and may be paid during office hours in person at the Oro-Medonte Administration Centre, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO. 3.4 The Township will not permit connections or use of the Horseshoe Highlands Drinking Water System or Water Works until the Upgrade fees have been paid in full. In addition to any other remedies, if an account remains unpaid, the Township In addition to the Upgrades noted in Section 1.2(a)and(b),a report prepared by AECOM dated October 2012 identified additional future upgrades which may be required and which include the following: (a) Pumping station and reservoir upgrades,including the construction of at least one new storage tank,a new pump house and associated pumps,header and watermains; (b) Zone 1 integration upgrades,including construction of new watermains,valves and curb stops throughout the private Zone 1 system;and subsequent connection of Zone 1 to the Municipal Water System,once new capacity has been established;and (c) All studies,approvals and processes to allow the construction and operation of the above- mentioned works. This By-law may be amended to incorporate additional fees,service upgrades and the map area as set out in this Schedule. Page 159 of 169 Page 26 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... may collect the amounts payable pursuant to subsection 398(2)of the Municipal Act, 2001. 3.5 The flat rate Upgrade fee shall be reassessed from time to time at the discretion of the Township and may be modified by the Township by amendment to this By-law, including based on the proportion of Upgrades completed to-date; current construction cost estimates for the outstanding Upgrades; and any changes in lot build-out estimates for the Horseshoe Valley Settlement Area. Map of Horseshoe Valley Settlement Area F �F 3 Mxcxca F��LLE D� xir+µ1D �0 y D Page 160 of 169 Page 27 of 28 18.a) 2024-038:A By-law of The Corporation of the Township of Oro-Medon... Appendix"1"to By-law No. 2024-038 Fees and Charges Imposed under Separate By-law/Act/Ontario Regulation a) Development Charges: Development Charges Act, 1997, S.O. 1997, c.27 b) Freedom of Information: Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M.56, as amended c) Refer to Township Licensing By-laws to determine the applicable licensing fees. Page 161 of 169 Page 28 of 28 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... The Corporation of the Township of Oro-Medonte By-law No. 2024-051 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2023-057 (Remuneration and Expenses By-law) Whereas subsection 283(1)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas subsection 283(2)of the Municipal Act, 2001 provides that, despite any statute, a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, (a) the expenses are actually incurred; or (b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expenses that would be incurred. And Whereas subsection 283(7)of the Municipal Act, 2001 provides that, on or after December 1, 2003, a council shall review a by-law under subsection 238(5)at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a by-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules"A", "B""C"and "D"attached hereto form part of this By-law. 2. That By-Law No. 2023-057 is hereby repealed. 3. This by-law shall take effect on May 8, 2024. By-law read a First, Second and Third time, and Passed this 8th day of May,2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 162 of 169 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... Schedule "A" to By-law No. 2024-051 Remuneration of Members of Council 1. The annual remuneration for Members of Council for 2023, 2024 and 2025 shall be as follows: 2023 Mayor $ 51,138 Deputy/Ward Councillor $ 38,354 Councillors $27,560 2024 Mayor $ 52,545 Deputy/Ward Councillor $ 39,409 Councillors $28,318 2025 Mayor $ 53,858 Deputy/Ward Councillor $40,394 Councillors $29,026 2. The annual remuneration for Members of Council reflects the annual cost of living adjustment provided to bargaining unit excluded staff for each of the years 2023, 2024 and 2025 (reflected in the chart). 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows unless specified otherwise below: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. Where a Member of Council is appointed to the Couchiching OPP Detachment Board, per diem payments will be compensated at$75.00/meeting. 4. The per diem set out in Section 3 shall not apply to attendance at the following: 4.1 Regularly scheduled Council/Council Committee Meetings, as defined in Regular Meeting Schedule of the Procedural By-law: 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Functions for the purpose of presenting Congratulatory Certificates on behalf of the Township. 4.3 Functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem set out in Section 3 shall apply to attendance at the following: 5.1 Special meetings of Council, as defined in the Procedural By-law. 5.2 Orientation Sessions as defined as education and training as organized by the Township for the purpose of on-boarding new Members of Council subsequent to swearing of oaths or by resolution of Council. 5.3 Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day. Page 163 of 169 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... 5.4 Meetings of Committees, local boards, or special ad-hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the Member of Council appointed receives any compensation from the external body to which they are appointed. 5.4.1 Committees and local boards include: i. Joint Accessibility Advisory Committee ii. Heritage Committee iii. Human Resources Committee iv. Barrie Area Physician Recruitment v. County Council Alternate vi. Lake Simcoe Region Conservation Authority vii. Nottawasaga Valley Conservation Authority viii. Orillia &Area Physician Recruitment ix. Orillia Chamber of Commerce x. Oro-Medonte Chamber of Commerce xi. Severn Sound Environmental Association xii. Top Aggregate Producing Municipalities of Ontario xiii. Orillia Public Library Board xiv. Orillia & Lake Country Tourism xv. Couchiching OPP Detachment Board 5.5 Conferences, conventions and seminars as authorized by resolution of Council. 5.6 By the Mayor, and/or his/her designate(s) including the Mayor in his/her capacity as ex-officio, and/or his/her designate(s), in an ex-officio capacity and Members of Council, at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Township, that are authorized by resolution of Council. Page 164 of 169 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... Schedule "B" to By-law No. 2024-051 Remuneration of Appointed Members of Local Boards &Committees 1. Members of the: • Heritage Committee • Property Standards Committee; shall receive per diem payments as follows: •$ 80.00 for each half day or evening meeting; •$ 160.00 for each full day meeting. 2. Persons appointed as Fence-Viewers shall receive per diem payments of$80.00. 3. Persons appointed to the Couchiching OPP Detachment Board shall receive per diem payments of$75.00 per meeting. 4. The per diem set out in Sections 1, 2 and 3 of this Schedule shall apply to the following attendances: 4.1. At meetings of the local board or committee; 4.2. At conferences, conventions and seminars as authorized by resolution of Council; 4.3. At meetings required for a specific purpose relative to municipal business and authorized by resolution of Council; 4.4. In the case of Fence-Viewers, at locations for fence-viewing purposes. 5. The above per diems, including per-kilometer payments, shall be paid on a semi- annual basis, upon submission of a Expense Statement approved by the respective Senior Manager. Page 165 of 169 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... Schedule "C" to By-law No. 2024-051 Expenses for Members of Council, Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective January 1, 2020, Members of Council, Council's Appointees to Local Boards& Committees/Technical Support Groups and Employees shall be entitled to receive payment at the Township-approved per kilometer rate for the use of non-township owned vehicles while on Township business. 1.1.1 The per kilometer rate will be adjusted on January 1st each year to the Canada Revenue Agency(CRA) rate for Ontario. 1.2 Members of Council shall receive a per-kilometer payment as follows: 1.2.1 For travel from their residence and back to attend: i. meetings at the Township Administration Centre and as outlined in Section 4.1.1 and Section 5 of Schedule"A", and ii. conferences, conventions and seminars stipulated in Section 3 of Schedule"C", upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in Section 1 will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD)allocation as outlined in Section 4 of Schedule"C". 1.4 Members of local boards and committees shall receive a per-kilometer payment for travel from their residence and back to attend meetings of the local board or committee and to attend conferences, conventions and seminars as set out in Section 3 of Schedule"B". 1.5 Township employees shall receive a per-kilometer payment for each kilometer driven in a non-township owned vehicle while on Township business. 2. Luncheon & Dinner Meetings 2.1 The Township shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the applicable local board or committee. 2.2 Members of Council and Senior Staff shall have the discretion to invite guests for lunch or dinner in connection with Township business and such expense shall be paid by the Township. 3. Conferences, Conventions, Seminars and Meetings Attendance at conferences, conventions, seminars and meetings for Members of Council shall be pre-authorized by resolution of Council or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts: i) Hotel/Motel accommodation -actual cost ii) Parking -actual cost iii) Registration -actual cost iv) Meals and incidental expenses -actual cost 3.2 Costs associated with conferences, conventions, seminars and meetings will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD)allowance as outlined in Section 4 of Schedule C. Page 166 of 169 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... 4. Council Expense Allocation: The approved annual budget will include an annual allowance of$6,600 for the Mayor and $5,600 for each Member of Council to cover the cost of Constituent Support and Professional Development(CSPD)expenses. 4.1 Eligible expenses include: i) Conferences and seminars as defined in Section 3 of Schedule"C" ii) Promotional material related to Township Business iii) Constituent Newsletters &associated postage costs iv) Monthly internet plan (to a maximum of$75 per month) v) Subscriptions related to Township Business or municipalities in general vi) Parking related expenses save and except parking fines. vii)Expenses related to Constituent&ward meetings viii)Social Events and Banquets ix) Mileage Reimbursement as defined in Section 1 of Schedule"C". x) An expense authorized by resolution of Council within the CSPD Allocations. 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment(e.g. sight-seeing, concerts, sporting events, etc.) v) Donations vi) Costs associated with materials or supplies for a display, float or parade etc unless authorized by resolution of Council vii)Personal services (e.g.shoe shine, valet service, spa treatments, etc.) viii)Personal vehicle costs beyond mileage (e.g. maintenance, repair, etc.) ix) Traffic and parking fines 4.3 Corporate promotional items: Township pins, flags and other Township promotion items may be made available from time to time to Members of Council, for distribution to the public and service clubs. The associated costs will be charged against the individual Members of Council annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly, distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Member of Council except where authorized by resolution of Council. 5. Expense Statements 5.1 Expense Statements shall be submitted in a form determined by the Township. 6. Mobile Devices 6.1 The Township shall be responsible for the issuance of mobile devices and related monthly plan costs in accordance with the current information technology mobile device policy.While engaged in Township business, Members of Council shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. Page 167 of 169 18.b) 2024-051:A By-law to Provide for Remuneration and Expenses for Me... Schedule "D" to By-law No. 2024-051 Pension and Benefits for Members of Council 1. Pension (a) Members of Council are enrolled in the Ontario Municipal Employees' Retirement System ("OMERS")from the date they take office, subject to the terms and conditions as established by OMERS, the terms of the pension plan and the Income Tax Act, R.S.C. 1985, c. 1, in accordance with the By-Law No. 2017-160"A By-law to authorize participation in the OMERS primary pension plan ("Primary Plan"), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ("RCA"), in respect of the Head of Council, Councillors and Employees of the Corporation of the Township of Oro-Medonte identified herein". The Township's contributions to, and obligations and liability under the pension plan is limited to the terms and conditions of the Primary Plan as established and managed by OMERS, and as regulated by law. (b) A Member of Council subject to By-Law No. 2017-160, who becomes a participant in the Primary Plan pursuant to By-Law No. 2017-160 and who thereafter attains the age that requires such participant to begin collecting pension payments pursuant to the terms of the Primary Plan (currently age 71), shall be provided with payment, currently first eligible on and after December 1st of the year in which the participant attains age 71, of a monthly income payment equal to the Township's portion of its last monthly pension contribution (made to OMERS on behalf of such participant Member of Council) in lieu of such pension contribution. This additional monthly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office. 2. Health, Dental &Out of Country Benefits Members of Council are enrolled in the Council Health, Dental &Out of Country Benefits, effective the day they take office. These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Benefits Plan Provider; the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3. Life Insurance Members of Council are provided Life Insurance Benefit coverage, effective the day they take office. These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Life Insurance Benefit Provider; the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3.1 Life Insurance Benefit $15,000 Life Insurance Benefit at age 65 $ 7,500 Life Insurance Benefit at age 70 $ 5,000 Page 168 of 169 20.a) 2024-052: Being a By-Law to Confirm the Proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2024-052 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 8, 2024 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 8, 2024, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 8th day of May, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 169 of 169