04 10 2024 Council MinutesTou�nsitiy �f
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, April 10, 2024 3:02 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Robert Young
Regrets: Councillor Richard Schell
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Brent Spagnol, Director, Development Services; Ralph Dominelli,
Executive Staff Officer, Fire Chief; Melanie Brown, Deputy Chief
Prevention and Life Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, April 10, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240410-1
Moved by Bard, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, April 10, 2024 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240410-2
Moved by Young, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss
• Proposed or pending Acquisition or Disposition of land by the municipality or local board
(Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South
(Hawkestone));
• Personal matters about an identifiable individual (CAO Recruitment/Negotiations).
Carried.
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Council Meeting Minutes — Wednesday, April 10, 2024.
b) Motion to Rise and Report.
Motion No. C240410-3
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now Rise at 5:22 p.m. and Report on the Closed Session Items 4
c) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by the
municipality or local board (Decommissioned Fire Halls - 1904 Old Barrie Road East
(Rugby), 375 Line 11 South (Hawkestone)).
d) Council re: Personal matters about an identifiable individual (CAO
Recruitment/Negotiations).
Carried.
c) Yvonne Aubichon, Clerk re: Proposed or pending Acquisition or Disposition of land by
the municipality or local board (Decommissioned Fire Halls - 1904 Old Barrie Road East
(Rugby), 375 Line 11 South (Hawkestone)).
The following staff were present: Yvonne Aubichon, Clerk; Donna Hewitt, Director,
Corporate Services; Ralph Dominelli, Executive Staff Officer, Fire Chief, Blair Smith and Tim
Hewitt, Smith & Hewitt Real Estate Team.
Motion No. C240410-4
Moved by Bard, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Yvonne Aubichon, Clerk re:
Proposed or pending Acquisition or Disposition of land by the municipality or local board
(Decommissioned Fire Halls - 1904 Old Barrie Road East (Rugby), 375 Line 11 South
(Hawkestone)) be received.
2. That the confidential verbal information presented by Blair Smith and Tim Hewitt, Smith &
Hewitt Real Estate Team re: 375 Line 11 South be received.
3. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, April 10, 2024.
d) Council re: Personal matters about an identifiable individual (CAO
Recruitment/Negotiations).
The following staff was present: Yvonne Aubichon, Clerk.
Motion No. C240410-5
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That the confidential information presented by Council re: Personal matters about an
identifiable individual (CAO Recruitment/Negotiations) be received.
2. That Human Resources staff be advised to proceed accordingly, as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, March 18, 2024.
b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesday, March 19, 2024.
c) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21,
2024.
d) Minutes of Special Council meeting held on Wednesday, March 20, 2024.
e) Minutes of Special Council meeting held on Monday, March 25, 2024.
f) Minutes of Council meeting held on Wednesday, March 27, 2024.
g) Minutes of Special Council meeting held on Wednesday, April 3, 2024.
Motion No. C240410-6
Moved by Lavoie, Seconded by Bard
Be it resolved that the draft
d) Minutes of Special Council meeting held on Wednesday, March 20, 2024;
e) Minutes of Special Council meeting held on Monday, March 25, 2024;
f) Minutes of Council meeting held on Wednesday, March 27, 2024;
g) Minutes of Special Council meeting held on Wednesday, April 3, 2024;
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Council Meeting Minutes — Wednesday, April 10, 2024.
be received and adopted as printed and circulated; and that the draft
a) Minutes of Heritage Committee meeting held on Monday, March 18, 2024;
be received and that the recommendation therein, per Motion No. HC240318-4, be adopted;
and that the draft
c) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, March 21, 2024;
be received and that the recommendation therein, per Motion No. TSAC240321-3, be
adopted; and that the
b) Minutes of Joint Accessibility Advisory Committee meeting on Tuesday, March 19, 2024;
be received.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
Carried.
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Council Meeting Minutes — Wednesday, April 10, 2024.
11. Reports of Municipal Officers for Action:
a) FES2024-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Proposed
Amendments to Fee & Charges By -Law.
Motion No. C240410-7
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That FES2024-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Proposed
Amendments to Fee & Charges By -Law. be received and adopted.
2. That Council supports the changes recommended in FES 2024-01.
3. That staff bring forward the changes in the appropriate by-law amendment for Councils
consideration.
Carried.
b) OCS2024-13, Shawn Binns, Director, Operations and Community Services re: Township
and Simcoe County District School Board Partnership: Co -Ownership and Development
Agreement [Refer to Item 18a)].
Motion No. C240410-8
Moved by Clark, Seconded by Bard
Be it resolved
1. That OCS2024-13, Shawn Binns, Director, Operations and Community Services re:
Township and Simcoe County District School Board Partnership: Co -Ownership and
Development Agreement be received and adopted.
2. That Council approve the final draft Co -Ownership and Development Agreement with
the Simcoe County District School Board.
3. That staff bring forward the appropriate By-law to execute the agreement.
Carried.
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Council Meeting Minutes — Wednesday, April 10, 2024.
c) CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisition of Moonstone
Garage Lands.
Motion No. C240410-9
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That CS2024-09, Yvonne Aubichon, Clerk & Robin Dunn, CAO re: Acquisition of
Moonstone Garage Lands be received and adopted.
2. That the Mayor and Clerk be authorized to execute the Transfer of land documents
pertaining to Part of Lot 16, Concession 9, as in RO183148; ORO-MEDONTE being all
of PIN 58519-0109 (LT)(Moonstone Garage Lands).
Carried.
d) CS2024-08, Janette Teeter, Deputy Clerk re: 2024 Oro-Medonte Citizen and Ontario
Senior of the Year Awards
Motion No. C240410-10
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That Report CS2024-08, Janette Teeter, Deputy Clerk and Sheri Noel, Clerk's Services
Assistant re: 2024 Oro-Medonte Citizen and Ontario Senior of the Year Awards be
received and adopted.
2. That Dalyce Hutchinson be approved by Council as the recipient of the 2024 Oro-
Medonte Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory
Group through the approved voting process.
3. That Bruce Chappell be approved by Council as the recipient of the 2024 Ontario Senior
of the Year, as voted by the Citizen/Senior of the Year Advisory Group through the
approved voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. And that the recipients be notified of Council's decision under the Mayor's signature.
12. Reports of Municipal Officers for Information Only:
None.
Carried.
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Council Meeting Minutes — Wednesday, April 10, 2024.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates. Councillor Hutcheson.
b) Councillor Bard re: Request for Support of OEB Decision to end Subsidies for Natural
Gas Pipelines.
Motion No. C240410-11
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That the verbal information presented by Councillor Bard re: Request for Support of OEB
Decision to end Subsidies for Natural Gas Pipelines be received; and
2. That a letter be sent under the Mayor's signature.
Carried.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Councillors
Hutcheson and Young.
15.Consent Agenda:
a) Correspondence dated March 26, 2024 from Jill Dunlop, MPP Simcoe North re: 2024
Ontario Senior of the Year Award.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on January 26,
2024 and Highlights of Meeting held on March 22, 2024.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 23, 2024.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, April 10, 2024.
Motion No. C240410-12
Moved by Hutcheson, Seconded by Young
Be it resolved that the staff recommendations with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence dated March 26, 2024 from Jill Dunlop, MPP Simcoe North re: 2024
Ontario Senior of the Year Award.
Received for Information Only.
b) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on January 26,
2024 and Highlights of Meeting held on March 22, 2024.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 23, 2024.
Received for Information Only.
Carried.
16. Communications/Petitions:
None.
17.Notice of Motions:
a) Brought by Councillor Clark, March 10, 2024
Notice of Motion for March 27, 2024 Council meeting
To be dealt with at the April 10, 2024 Council meeting
Motion for Enhanced Public Meeting Notifications
Whereas, public participation in statutory public meetings related to zoning matters is
crucial for the democratic process and the development of our municipality;
Whereas, the Municipal Act and the Planning Act prescribe minimum standards for
public notices but do not preclude municipalities from adopting practices that enhance
engagement and transparency;
Whereas, it is in the public interest to ensure that individuals who take the time to
comment on statutory public meetings are kept informed about the outcomes of the
processes in which they are involved, in a manner that is proactive and inclusive;
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Council Meeting Minutes — Wednesday, April 10, 2024.
Now, Therefore, Be it Resolved that:
1. The municipal staff be directed to conduct a review of practices adopted by other
municipalities in Ontario, regarding the notification of individuals who have made
comments during statutory public meetings related to zoning matters. This review
should focus on practices that exceed the legislative requirements, particularly in
terms of:
a. Methods of notification (e.g., email, mail, SMS, public postings);
b. Timing and frequency of updates provided to commenters;
c. Clarity and comprehensiveness of the information provided;
d. Use of digital platforms and social media for enhanced engagement;
e. Any innovative practices that foster greater public participation and transparency.
2. Based on this review, the staff is to prepare a report that:
a. Summarizes the findings of the review, highlighting best practices and innovative
approaches to public notification;
b. Assesses the feasibility, benefits, and potential challenges of implementing similar
practices in our municipality;
c. Provides recommendations on how our municipality can improve its notification
practices for individuals who comment on statutory public meetings related to
zoning, with an emphasis on practices that are both effective and efficient.
Be it Further Resolved That this motion and its directives affirm our municipality's
commitment to enhancing transparency, accountability, and public participation in the
planning and development process.
Motion No. C240410-13
Moved by Clark, Seconded by Bard
Whereas, public participation in statutory public meetings related to zoning matters is crucial
for the democratic process and the development of our municipality;
Whereas, the Municipal Act and the Planning Act prescribe minimum standards for public
notices but do not preclude municipalities from adopting practices that enhance engagement
and transparency;
Whereas, it is in the public interest to ensure that individuals who take the time to comment
on statutory public meetings are kept informed about the outcomes of the processes in which
they are involved, in a manner that is proactive and inclusive;
Now, Therefore, Be it Resolved that:
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Council Meeting Minutes — Wednesday, April 10, 2024.
1. The municipal staff be directed to conduct a review of practices adopted by other
municipalities in Ontario, regarding the notification of individuals who have made
comments during statutory public meetings related to zoning matters. This review should
focus on practices that exceed the legislative requirements, particularly in terms of:
a. Methods of notification (e.g., email, mail, SMS, public postings);
b. Timing and frequency of updates provided to commenters;
c. Clarity and comprehensiveness of the information provided;
d. Use of digital platforms and social media for enhanced engagement;
e. Any innovative practices that foster greater public participation and transparency.
2. Based on this review, the staff is to prepare a report that:
a. Summarizes the findings of the review, highlighting best practices and innovative
approaches to public notification;
b. Assesses the feasibility, benefits, and potential challenges of implementing similar
practices in our municipality;
c. Provides recommendations on how our municipality can improve its notification practices
for individuals who comment on statutory public meetings related to zoning, with an
emphasis on practices that are both effective and efficient.
Be it Further Resolved That this motion and its directives affirm our municipality's
commitment to enhancing transparency, accountability, and public participation in the
planning and development process.
Carried.
18. By -Laws:
a) 2024-040: A By-law to Authorize the Execution of a Co -Ownership and Development
Agreement between The Simcoe County District School Board and The Township of
Oro-Medonte.
Motion No. C240410-14
Moved by Hutcheson, Seconded by Young
Be it resolved that By -Law No. 2024-040
a) 2024-040: A By-law to Authorize the Execution of a Co -Ownership and Development
Agreement between The Simcoe County District School Board and The Township of Oro-
Medonte
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, April 10, 2024.
19. Closed Session Items (Unfinished Items):
None.
20.Confirmation By -Law:
a) 2024-042: Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 10, 2024.
Motion No. C240410-15
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that By -Law No. 2024-042: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 10, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240410-16
Moved by Young, Seconded by Lavoie
Be it resolved that we do now adjourn at 6:09 p.m.
Mayor, Randy Greenlaw
Clerk. Yvonne Aubichon
Carried.
Carried.
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