03 27 2024 Council MinutesTownship of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, March 27, 2024 2:35 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 2:40 p.m.)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Ralph Dominelli, Executive Staff Officer/Fire Chief; Tamara Obee,
Director, Human Resources; Brent Spagnol, Director, Development
Services; Michelle Jakobi, Director, Environmental Services; George
Vadeboncoeur, Manager, Planning Special Projects; Curtis Shelswell,
Manager, Municipal Law Enforcement; Justin Metras, Manager,
Infrastructure and Capital Projects; Jenny Legget, Manager,
Communications and Public Relations; Karla Musso-Garcia, Manager,
Operations; Roz Llewellyn, Manager, Community Recreation; Jodi Grubb,
Supervisor, Community Recreation and Special Events; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 14
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Council Meeting Minutes — Wednesday, March 27, 2024.
specific items when the 2023,2024 Budget was discussed and approved. Therefore, I am
identifying that if discussion specifically regarding these matters were to come up during the
meeting, then at that time I would hand the chair over to the Deputy Mayor and remove
myself from the discussion. If no amendment to the funding is required, I will ask the Clerk
to guide me on how to proceed to ensure no inappropriate participation by myself occurs.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240327-3
Moved by Young, Seconded by Bard
Be it resolved that we do now go in Closed Session at 2:40 p.m. to discuss
• Litigation affecting the municipality; Solicitor -client privilege (Procurement); (Short Term
Rentals (STR));
• Personal information about an identifiable individual (Couchiching OPP Detachment
Board, Oro-Medonte Community Representative);
• Litigation affecting the municipality (Carriage Hills/Carriage Ridge).
Carried.
b) Motion to Rise and Report.
Motion No. C240327-4
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that we do now Rise at 4:01 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services, re: Litigation
affecting the municipality; Solicitor -client privilege (Procurement);
d) Jenny Legget, Manager, Communications & Public Relations re: Personal information
about an identifiable individual (Couchiching OPP Detachment Board, Oro-Medonte
Community Representative);
e) Robin Dunn, CAO; and Nelly Morrow, Director, Finance/Chief Financial Officer re:
Litigation affecting the municipality (Carriage Hills/Carriage Ridge);
f) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (Short
Term Rentals (STR)).
Carried.
Page 3 of 14
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Council Meeting Minutes — Wednesday, March 27, 2024.
e) Robin Dunn, CAO; and Nelly Morrow, Director, Finance/Chief Financial Officer re:
Litigation affecting the municipality (Carriage Hills/Carriage Ridge).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Shawn Binns, Director, Operations and Community
Services.
Motion No. C240327-7
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That confidential correspondence presented by Robin Dunn, CAO; and Nelly Morrow,
Director, Finance/Chief Financial Officer re: Litigation affecting the municipality (Carriage
Hills/Carriage Ridge) be received.
2. That staff proceed as directed.
Carried.
f) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (Short
Term Rentals (STR)).
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a short term rental. Councillor Schell left the room
and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Brent Spagnol, Director, Development Services; Jenny
Legget, Manager, Communications and Public Relations; Brian Chung, Aird & Berlis LLP.
Motion No. C240327-8
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That confidential correspondence presented by Robin Dunn, CAO; and Brian Chung, Aird
& Berlis LLP re: Litigation affecting the municipality; Solicitor -client privilege (Short Term
Rentals (STR)) be received.
2. That staff and legal counsel proceed as directed.
Carried.
Page 5 of 14
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Council Meeting Minutes — Wednesday, March 27, 2024.
11.Reports of Municipal Officers for Action:
a) DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gun Hunting.
Motion No. C240327-11
Moved by Bard, Seconded by Schell
Be it resolved
1. That DS2024-036, Curtis Shelswell, Manager, Municipal Law re: Sunday Gun Hunting be
received and adopted.
2. That Council consider Option #3 provided within the body of the report.
Option #3
To permit Sunday gun hunting and staff submit the resolution of Council to the MNRF so
that amendments can be made to Ontario Regulation 663/98 and advise the public of the
change through the Township's website and social media feeds.
3. That if Council chooses to permit Sunday gun hunting, the Ministry of Natural Resources
and Forestry be advised of this decision and request that the Ministry make the appropriate
amendments under Ontario Regulation 663/98 to allow Sunday gun hunting in the
Township of Oro-Medonte.
Carried.
b) DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn Robinson,
Municipal Law Enforcement Officer re: Administrative Monetary Penalty Process.
Motion No. C240327-12
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That DS2024-026, Curtis Shelswell, Manager, Municipal Law and Brooklyn Robinson,
Municipal Law Enforcement Officer re: Administrative Monetary Penalty Process be
received and adopted.
2. That staff be directed to create a policy(s) related to the appointment of Screening and
Hearing Officers.
3. That staff be directed to bring the draft Administrative Monetary Penalty System (AMPS)
and Screening and Hearing Officer By-law for Council's consideration.
4. That once the requisite by-laws have been given three readings, staff are directed to
commence implementation of the AMP System including, but not limited to, creation of
necessary documents and procedures as well as the necessary updates to existing by-
laws that will be subject to AMPS.
Carried.
Page 7 of 14
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Council Meeting Minutes — Wednesday, March 27, 2024.
12.Reports of Municipal Officers for Information Only:
a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special Events re:
Recreation Programs Update.
b) FI2024-04, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Treasurer's
Statement of Remuneration.
Motion No. C240327-15
Moved by Hutcheson, Seconded by Clark
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) OCS2024-06, Jodi Grubb, Supervisor, Community Recreation & Special Events re:
Recreation Programs Update;
b) FI2024-04, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Treasurer's
Statement of Remuneration.
Carried.
d) DS2024-043, Robin Dunn, CAO and Senior Management Team re: Environmental
Initiative Budget Ratification -Environmental Program Implementation.
Motion No. C240327-16
Moved by Young, Seconded by Clark
Be it resolved
1. That DS-2024-043 Environmental Initiative Budget Deliberations - Environmental
Program Implementation Report be received.
2. And that budget requests for Mandatory Category 1 Environmental Programs be ratified.
3. And further that, Council authorize Option #2 as outlined in Report DS-2024-043, as
amended:
Option #2
That Council authorize the Mayor and Clerk to execute a Memorandum of Understanding
for 2024 with the applicable conservation authorities subject to the following terms:
• The LSRCA for the delivery of Category 2 Non -Mandatory Services related to the Lake
Simcoe Protection Plan (LSPP) and Category 3 Services
• The NVCA for the delivery of Category 3 Services which includes allocation contingent
on reconciliation of the overlap of service coverage area of the NVCA and the SSEA.
• That staff hold the overlap in reserve as directed by Council until such time as
reconciliation is completed and that staff report back.
• That the SSEA budget be approved as presented.
Carried.
Page 9 of 14
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Council Meeting Minutes — Wednesday, March 27, 2024.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw; Councillors
Young and Clark.
15.Consent Agenda:
a) Correspondence dated March 5, 2024 from Orillia Public Library re: Township of Oro-
Medonte Statistics: February, 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240327-20
Moved by Clark, Seconded by Hutcheson
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence dated March 5, 2024 from Orillia Public Library re: Township of Oro-
Medonte Statistics: February, 2024.
Received for Information Only.
Carried.
Page 11 of 14
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'i7ZOZ `LZ goaeW `AepsaupaM — sa;nu!IN 6u!TeeiN Houno°
Council Meeting Minutes — Wednesday, March 27, 2024.
Whereas, it is in the public interest to ensure that individuals who take the time to
comment on statutory public meetings are kept informed about the outcomes of the
processes in which they are involved, in a manner that is proactive and inclusive;
Now, Therefore, Be it Resolved that:
1. The municipal staff be directed to conduct a review of practices adopted by other
municipalities in Ontario, regarding the notification of individuals who have made
comments during statutory public meetings related to zoning matters. This review
should focus on practices that exceed the legislative requirements, particularly in
terms of:
a. Methods of notification (e.g., email, mail, SMS, public postings);
b. Timing and frequency of updates provided to commenters;
c. Clarity and comprehensiveness of the information provided;
d. Use of digital platforms and social media for enhanced engagement;
e. Any innovative practices that foster greater public participation and
transparency.
2. Based on this review, the staff is to prepare a report that:
a. Summarizes the findings of the review, highlighting best practices and
innovative approaches to public notification;
b. Assesses the feasibility, benefits, and potential challenges of implementing
similar practices in our municipality;
c. Provides recommendations on how our municipality can improve its notification
practices for individuals who comment on statutory public meetings related to
zoning, with an emphasis on practices that are both effective and efficient.
Be it Further Resolved That this motion and its directives affirm our municipality's
commitment to enhancing transparency, accountability, and public participation in the
planning and development process.
18. By -Laws:
None.
19.Closed Session Items (Unfinished Items):
None.
Page 13 of 14
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