03 13 2024 Council MinutesTownship of
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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, March 13, 2024 3:03 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/
Chief Financial Officer; Michelle Jakobi, Director, Environmental Services;
Shawn Binns, Director, Operations and Community Services; Brent
Spagnol, Director, Development Services; Tamara Obee, Director,
Human Resources; Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Roz Llewellyn, Manager, Community Services; Jennifer Whitley,
Economic Development Officer; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, IT Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
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Council Meeting Minutes — Wednesday, March 13, 2024.
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240313-1
Moved by Young, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, March 13, 2024 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 28, 2024.
The word "defer" was amended to "refer" in the first sentence at the top of Page 7.
Motion No. C240313-2
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
28, 2024 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Rob Baldwin, Chief Administrative Officer and Mark Critch, General Manager, Corporate
and Financial Services/CFO, Lake Simcoe Region Conservation Authority (LSRCA) re:
2024 Budget Presentation.
b) Doug Hevenor, Chief Administrative Officer, Nottawasaga Valley Conservation Authority
(NVCA) re: 2024 Budget Presentation.
c) Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA) re:
2024 Budget Presentation.
Motion No. C240313-3
Moved by Bard, Seconded by Young
Be it resolved that the budget presentations by
a) Rob Baldwin, Chief Administrative Officer and Mark Critch, General Manager,
Corporate and Financial Services/CFO, Lake Simcoe Region Conservation
Authority (LSRCA);
b) Doug Hevenor, Chief Administrative Officer, Nottawasaga Valley Conservation
Authority (NVCA); and
c) Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA)
be received and referred to the 2024 budget recalibration at the Special Budget
Council meeting on March 20, 2024.
9. Identification From the Public of an Agenda Item of Interest:
None.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
10.Open Forum:
One (1) individual provided Open Forum comments with respect to Item 11 b).
11.Reports of Municipal Officers for Action:
a) CS2024-06, Jennifer Whitley, Economic Development Officer re: Economic
Development 2024 Work Plan & 2023 Review.
Motion No. C240313-4
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That CS2024-06, Jennifer Whitley, Economic Development Officer re: Economic
Development 2024 Work Plan & 2023 Review be received and adopted.
2. That the 2024 Economic Development Work Plan be approved as presented in
Schedule 3.
Carried.
b) DS2024-025, Curtis Shelswell, Manager, Municipal Law and Roz Llewellyn, Manager,
Community Services re: Parkland By-law Amendment. [Refer to Item 18a)].
Motion No. C240313-5
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That DS2024-025, Curtis Shelswell, Manager, Municipal Law and Roz Llewellyn,
Manager, Community Services re: Parkland By-law Amendment be received and
adopted.
2. That By-law No. 2016-017 "Parkland By-law" be amended to allow for Class 1 and Class
2 E-Bikes on the Oro-Medonte Rail Trail.
3. That staff bring forward the appropriate By-law for Council's Consideration.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
c) HR2024-01, Tamara Obee, Director, Human Resources re: Human Resources/Health &
Safety Policy Review.
Motion No. C240313-6
Moved by Clark, Seconded by Schell
Be it resolved
1. That HR2024-01, Tamara Obee, Director, Human Resources re: Human
Resources/Health & Safety Policy Review be received and adopted.
2. That draft Human Resources Policy POL-HR-4.15 — Township Payment of Medical
Certificate(s) for Volunteer Firefighters DZ, Drivers Licences, be enacted effective
January 1, 2024.
3. That draft updated Human Resources Policy POL-HR-3.05 — Interviewing and Selection
of Applicants, be enacted effective immediately.
4. That Human Resources Policy POL-HR-2.12 — COVID-19 Vaccination Policy, be
rescinded effective immediately.
5. And that Staff be advised accordingly.
Carried.
d) CS2024-05, Yvonne Aubichon, Clerk re: Award RFP for Real Estate Services for
Decommissioned Fire Halls (Hawkestone and Rugby).
Motion No. C240313-7
Moved by Bard, Seconded by Clark
Be it resolved
1. That CS2024-05, Yvonne Aubichon, Clerk re: Award RFP for Real Estate Services
for Decommissioned Fire Halls (Hawkestone and Rugby) be received and
adopted.
2. That the Request for Proposal (RFP) CS 2024-002 — Real Estate Services for Sale
of Hawkestone and Rugby Fire Halls be awarded to The Smith and Hewitt Real
Estate Team.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Finance and
Procurement Analyst's signature.
12.Reports of Municipal Officers for Information Only:
None.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
13. Reports of Members of Council:
a) Deputy Mayor Lavoie re: Zone 1 Water Integration Fees.
Motion No. C240313-8
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the correspondence dated March 13, 2024 and presented by Deputy Mayor Lavoie
re: Zone 1 Water Integration Fees be received.
2. That staff report on this matter, as part of the 2024 budget recalibration process, such
that the principles of reserves, municipal fees and charges and the three points as
outlined in the correspondence be clarified.
Carried.
Recorded Vote Requested by Councillor Schell
Councillor Schell Nay
Councillor Young Yea
Councillor Bard Yea
Councillor Clark Yea
Councillor Hutcheson Yea
Deputy Mayor Lavoie Yea
Mayor Greenlaw Yea
b) Deputy Mayor Lavoie re: Police Temporary Event Cost Increases.
Motion No. C240313-9
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the correspondence dated March 13, 2024 and presented by Deputy Mayor Lavoie
re: Police Temporary Event Cost Increases be received.
2. That Staff obtain a legal opinion to review the legislation pertaining to the Municipal OPP
Billing Model (O.Reg 267/17 — Police Services Act) and the Community Safety and
Policing Act Section 18 relating to a "temporary increase in the cost of providing
adequate and effective policing".
3. And that should the Police Service Board determine that a "person" be financially
charged for service relating to "temporary increases" including costs attributable to large
scale special events that the municipality as the Corporation is not responsible for those
costs;
4. That Staff report back in concert with the direction provided through Council resolution
C231122-9 2023 - Boots and Hearts Review.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
c) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following member of Council provided updates: Councillor Hutcheson.
14.Announcements:
None.
15.Consent Agenda:
a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service
Board (JMSB) 2023 Third Quarter (Q3) Meeting minutes from October 26, 2023; and
Board Meeting Highlights, 2024 Q4 Meeting from February 1, 2024.
Staff Recommendation: Receive for Information Only.
b) Minutes of Barrie Public Library Board (BPL) meeting held on January 18, 2024.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on
January 26, 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C240313-10
Moved by Hutcheson, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service
Board (JMSB) 2023 Third Quarter (Q3) Meeting minutes from October 26, 2023; and
Board Meeting Highlights, 2024 Q4 Meeting from February 1, 2024.
Received for Information Only.
b) Minutes of Barrie Public Library Board (BPL) meeting held on January 18, 2024.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority (LSRCA) meeting held on
January 26, 2024.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
16. Communications/Petitions:
None.
17.Notice of Motions:
None.
18. By -Laws:
a) 2024-015: A By-law to amend By-law No. 2016-017, Being a By-law to Establish
Regulations with respect to Municipal Parkland, and Municipally Owned Land used for
Recreational Purposes within the Township of Oro-Medonte.
b) 2024-027: A By-law to amend By-law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law).
Motion No. C240313-11
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law Nos. 2024-015 and 2024-027
a) 2024-015: A By-law to amend By-law No. 2016-017, Being a By-law to Establish
Regulations with respect to Municipal Parkland, and Municipally Owned Land used for
Recreational Purposes within the Township of Oro-Medonte, as amended, to include
Class 1 and Class 2 E-Bikes;
b) 2024-027: A By-law to amend By-law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
19. Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, March 13, 2024.
20. Confirmation By -Law:
a) 2024-031: Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, March 13, 2024.
Motion No. C240313-12
Moved by Clark, Seconded by Hutcheson
Be it resolved that By -Law No. 2024-031: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 13, 2024 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C240313-13
Moved by Schell, Seconded by Bard
Be it resolved that we do now adjourn at 4:58 p.m.
/Mayor, Randy Greenlaw
Clerk.\Yvonne Aubichon
Carried.
Carried.
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