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02 14 2024 Council Minutes The Township of Oro-Medonte �~ Council Meeting Minutes Townsl:ip of Electronic Hybrid Meeting Proud Heritage, Exciting Future Wednesday, February 14, 2024 3:04 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk; Present: Shawn Binns, Director, Operations and Community Services; Ralph Dominelli, Executive Staff Officer, Fire & Emergency Services/Fire Chief; Nelly Morrow, Director, Finance/Chief Financial Officer; Brent Spagnol, Director, Development Services; Kamil Burdyna, Manager, Development Engineering; George Vadeboncoeur, Manager, Planning Special Projects; Justin Metras, Manager, Infrastructure and Capital Projects; Roz Llewellyn, Manager, Community Services; Michael Barton, Township Planning Consultant; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Ryan Hill, IT Help Desk Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order- Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe 10-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 16 Council Meeting Minutes —Wednesday, February 14, 2024 The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240214-1 Moved by Lavoie, Seconded by Schell Be it resolved that the agenda for the Council meeting of Wednesday, February 14, 2024 be received and adopted. Carried. Motion No. C240214-2 Moved by Clark, Seconded by Hutcheson Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 2 of 16 Council Meeting Minutes—Wednesday, February 14, 2024 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C240214-3 Moved by Young, Seconded by Lavoie Be it resolved that we do now go in Closed Session at 3:06 p.m. to discuss • Acquisition/disposition of land; Litigation affecting the Municipality, Security of Municipal Property (5 Caldwell Drive). Carried. b) Motion to Rise and Report. Motion No. C240214-4 Moved by Hutcheson, Seconded by Bard Be it resolved that we do now Rise at 3:27p.m. and Report on the Closed Session Item 4 c) Brent Spagnol, Director, Development Services re: Acquisition/disposition of land; Litigation affecting the Municipality, Security of Municipal Property (5 Caldwell Drive). Carried. c) Brent Spagnol, Director, Development Services re: Acquisition/disposition of land; Litigation affecting the Municipality, Security of Municipal Property (5 Caldwell Drive). The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Cleric; Brent Spagnol, Director, Development Services; Kamil Burdyna, Manager, Development Engineering; Shawn Binns, Director, Operations & Community Services. Motion No. C240214-5 Moved by Schell, Seconded by Young Be it resolved that confidential correspondence presented by Brent Spagnol, Director, Development Services re: Acquisition/disposition of land; Litigation affecting the Municipality, Security of Municipal Property (5 Caldwell Drive) be received. Carried. Page 3 of 16 Council Meeting Minutes — Wednesday, February 14, 2024 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, January 24, 2024. b) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, January 25, 2024. c) Minutes of Special Council meeting held on Friday, January 26, 2024. d) Minutes of Joint Accessibility Advisory Committee meeting held on January 23, 2024. Motion No. C240214-6 Moved by Bard, Seconded by Clark Be it resolved that the draft a) Minutes of the Council meeting held on Wednesday, January 24, 2024; c) Minutes of the Special Council meeting held on Friday, January 26, 2024; be received and adopted as printed and circulated; and that the draft b) Minutes of the Traffic Safety Advisory Committee held on Thursday, January 25, 2024; be received; and that in lieu of Motion No. TSAC240125-5, that Council consider OSC2024- 05 under Item 11 h); and that the d) Minutes of the Joint Accessibility Advisory Committee meeting held on January 23, 2024 be received. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 4 of 16 Council Meeting Minutes —Wednesday, February 14, 2024 8. Deputations/Presentations: a) Deputation by Malcolm Morum, Nurse Practitioner and Executive Director, Huronia Nurse Practitioner-Led Clinic re: Update on Huronia Nurse Practitioner-Led Clinic. Motion No. C240214-7 Moved by Young, Seconded by Hutcheson Be it resolved that the deputation provided by Malcolm Morum, Nurse Practitioner and Executive Director and Representatives, Huronia Nurse Practitioner-Led Clinic re: Update on Huronia Nurse Practitioner-Led Clinic be received. Carried. b) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November, December 2023) Statistic Update. Staff/Sargent Nathalie Rivard presented in place of Inspector Coyer Yateman, who sent his regrets. Motion No. C240214-8 Moved by Bard, Seconded by Schell Be it resolved that the presentation by Staff/Sargent Nathalie Rivard, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November, December 2023) Statistic Update be received. Carried. c) Deputation by Jay Beech, Vice President, Development, Georgian Communities re: Update on Craighurst Settlement Area. Motion No. C240214-9 Moved by Lavoie, Seconded by Hutcheson Be it resolved that the deputation provided by Jay Beech, Vice President, Development, Georgian Communities re: Update on Craighurst Settlement Area be received. Carried. Page 5of16 Council Meeting Minutes — Wednesday, February 14, 2024 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: One (1) individual provided Open Forum comments with respect to Item 11a). 11.Reports of Municipal Officers for Action: a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Proposed Boundary Expansion. Motion No. C240214-10 Moved by Hutcheson, Seconded by Clark Be it resolved 1. That DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Proposed Boundary Expansion be received and adopted, as amended, to update the conversion from hectares to acres (Official Plan designates 221.7 hectares (547.83 acres) of the lands "Agricultural", 309.77 hectares (765.45 acres)). 2. That Council confirm the following points related to the City of Barrie's proposed municipal boundary expansion: a. the Township of Oro-Medonte does not support the City of Barrie's proposed Municipal Boundary Expansion as presented. b. the Township of Oro-Medonte is prepared to work with the City of Barrie to find an amicable solution to address its employment land needs based on a comprehensive planning process that works for Ora-Medonte, the City of Barrie, the County of Simcoe and the Province. 3. That staff be authorized to prepare additional background documentation in support of the ongoing discussions with the City of Barrie. Carried. Page 6 of 16 Council Meeting Minutes —Wednesday, February 14, 2024 b) DS2024-024, Michael Barton, Township Planning Consultant re: Zoning By-law Amendment Application 2022-ZBA-08 and Plan of Subdivision Application, 2022-SUB-02 by Eagles Landing Estates Ltd., 2735 Line 3 North. [Refer to Item 18 i)]. Council consented to allow Brandi Clement, Jones Consulting Group, to provide additional comments. Motion No. C240214-11 Moved by Hutcheson, Seconded by Young Be it resolved that DS2024-024, Michael Barton, Township Planning Consultant re: Zoning By-law Amendment Application 2022-ZBA-08 and Plan of Subdivision Application, 2022- SUB-02 by Eagles Landing Estates Ltd., 2735 Line 3 North be deferred until the February 28, 2024 Council meeting pending further staff discussions with the Developer/Agent. Carried. c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services), Owen Estates Subdivision, Registered Plan 51 M-1094-South Shore Isabella Estates Inc. [Refer to Items 18 f), g) and h)]. Motion No. C240214-12 Moved by Hutcheson, Seconded by Schell Be it resolved 1. That DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services), Owen Estates Subdivision, Registered Plan 51 M-1094-South Shore Isabella Estates Inc. be received and adopted. 2. That the Township issue the Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services) for Owen Estates Subdivision, being Registered Plan 51 M-1094 dated August 30, 2016. 3. That staff bring forward the appropriate By-laws 2024-020 and 2024-021 for Council's consideration. 4. That the Developer be notified of Council's decision under the Director, Development Services' signature. 5. That Council enact By-Law 2024-022, being a by-law to assume public works and services within Plan 51 M-1094 including Local Public Highways Dylan Avenue and Grace Crescent, Vehicular Turnaround Facility on Blocks 30, 31 and 36 and Stormwater Management Facility located on Block 32, 0.3 m Reserve located on block 33, Daylight Triangle on block 35 and 7.6 m watermain and stormwater easements over Lots 15 to 18 including Block 30 of Plan 51 M-1094 and parts 1 to 8 of Plan 51 R-40618. Carried. Page 7 of 16 Council Meeting Minutes — Wednesday, February 14, 2024 d) OCS2024-01, Shawn Binns, Director, Operations and Community Services re: Huronia Nurse Practitioner Led Clinic Lease Renewal. Motion No. C240214-13 Moved by Clark, Seconded by Young Be it resolved 1. That OCS2024-01, Shawn Binns, Director, Operations and Community Services re: Huronia Nurse Practitioner Led Clinic Lease Renewal be received and adopted. 2. That Council renew the draft lease agreement, as amended, with the Huronia Nurse Practitioner Led Clinic for the five years commencing on March 1, 2024 and ending on February 28, 2029. 3. That the Director, Operations and Community Services be authorized to execute the lease agreement. 4. That the Huronia Nurse Practitioner Led Clinic be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf Rehabilitation. Motion No. C240214-14 Moved by Lavoie, Seconded by Schell Be it resolved 1. That OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf Rehabilitation be received and adopted. 2. That staff be directed to issue the tender to advance the Hawkestone Wharf repairs in 2024. 3. That staff undertake a community consultation program to review options for the Shanty Bay Wharf. 4. That staff report back to Council following the completion of the tender and community consultation process. Carried. Page 8 of 16 Council Meeting Minutes -- Wednesday, February 14, 2024 f) OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass Cutting & Turf Maintenance Tender Award. Motion No. C240214-15 Moved by Young, Seconded by Lavoie Be it resolved 1. That OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass Cutting & Turf Maintenance Tender Award be received and adopted. 2. That the following schedules of Tender Contract OCS 2023-12 be awarded to Telford Property Maintenance for 2024, 2025 and 2026 with option for annual renewal in 2027: Schedule A— Parks & Facilities Grass Cutting and Trimming Schedule B — Fire Stations and Cisterns Schedule C— Water and Wastewater and Stormwater Facilities Schedule D — Roadside Cutting Schedule E— Fertilization and Aeration Schedule F— Slice Aeration and Over Seeding — "Provisional" 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. And that the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municipal Alcohol Policy Update. Motion No. C240214-16 Moved by Schell, Seconded by Clark Be it resolved 1. That OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municipal Alcohol Policy Update be received and adopted. 2. That the amended Municipal Alcohol Policy # POL-PR- 001 be approved, as amended, to remove reference to Barrie Detachment OPP. Carried. Page 9 of 16 Council Meeting Minutes — Wednesday, February 14, 2024 h) OCS2024-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Speed Limit Review. Motion No. C240214-17 Moved by Bard, Seconded by Hutcheson Be it resolved 1. That OCS2024-05, Justin Metras, Manager, lnfrastructure and Capital Projects re: Speed Limit Review be received and adopted. 2. That Council approve the recommended amendments to the speed limits on the specified road sections as outlined in OCS2024-05. 3. That the amended By-law be brought forward for Council's ratification. 4. That staff continue to work with the Ontario Provincial Police to facilitate speed enforcement in priority locations. 5. That the Traffic Safety Advisory Committee continue to target and monitor proactive road safety initiatives. Carried. i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan. Motion No. C240214-18 Moved by Clark, Seconded by Lavoie Be it resolved 1. That CS2024-02, Yvonne Aubichon, Clerk re; Annual 2023 Accessibility Status Report and Multi-Year Accessibility Planbe received and adopted. 2. That the Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for 2024-2028 be approved as presented. Carried. j) Yvonne Aubichon, Clerk, Verbal Form re: Motion No. C240110-12 from January 10, 2024 Council Meeting. Motion No. C240214-19 Moved by Schell, Seconded by Bard Be it resolved that Motion No. C240110-12, from the January 10, 2024 Council meeting, be rescinded in its entirety. Carried. Page 10 of 16 Council Meeting Minutes — Wednesday, February 14, 2024 12.Reports of Municipal Officers for Information Only: None. 13. Reports of Members of Council: a) Updates from Council Representatives— County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor Lavoie, Councillors Hutcheson, Clark and Schell. 14.Announcements: The following members of Council provided Announcements: Mayor Greenlaw, Councillor Hutcheson. 15.Consent Agenda: a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service Board (JMSB) 2023 Second Quarter (Q2) Meeting; and Board Meeting Highlights, 2023 Q3 Meeting - October 26, 2023. Staff Recommendation: Receive for Information Only. b) Minutes of Barrie Public Library Board meeting held on,November 23, 2023. Staff Recommendation: Receive for Information Only. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 8, 2023 and Highlights of meeting held on January 26, 2024: Staff Recommendation: Receive for Information Only. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 15, 2023. Staff Recommendation: Receive for Information Only. e) Correspondence dated February 2, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: January, 2024. Staff Recommendation: Receive for Information Only. Page 11 of 16 Council Meeting Minutes —Wednesday, February 14, 2024 Motion No. C240214-20 Moved by Hutcheson, Seconded by Lavoie Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service Board (JMSB) 2023 Second Quarter (Q2) Meeting; and Board Meeting Highlights, 2023 Q3 Meeting - October 26, 2023. Received for Information Only. b) Minutes of Barrie Public Library Board meeting held on November 23, 2023. Received for Information Only. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 8, 2023 and Highlights of meeting held on January 26, 2024. Received for Information Only. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 15, 2023. Received for Information Only. e) Correspondence dated February 2, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: January, 2024. Received for Information Only. Carried. 16.Communications/Petitions: None. Page 12 of 16 Council Meeting Minutes --- Wednesday, February 14, 2024 17. Notice of Motions: a) Brought by Councillor Bard, January 4, 2024 Notice of Motion for January 24, 2024 Council meeting To be dealt with at the February 14, 2024 Council meeting Be it resolved that the Community Service Department bring forward a report to review the development of a confidential fee assistance program for qualifying residents facing financial barriers to provide access to recreation and sport programs in Oro-Medonte. Motion No. C240214-21 Moved by Bard, Seconded by Young Be it resolved that the Community Service Department bring forward a report to review the development of a confidential fee assistance program for qualifying residents facing financial barriers to provide access to recreation and sport programs in Oro-Medonte. Carried. b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion for February 14, 2024 Council meeting To be dealt with at the February 28, 2024 Council meeting Whereas, the Top Aggregate Producing Municipalities of Ontario [TAPMO] is an organization comprised of municipal representatives, And Whereas, the open-pit mining of aggregates is a provincially controlled concern of municipalities and TAPMO, And Whereas, such open-pit mining can have impacts on groundwater security, traffic, township road infrastructure, site rehabilitation, taxation, natural habitat, agriculture and wetlands, And Whereas, the Auditor General of Ontario has produced a Value-for-Money Audit on the Management of Aggregate Resources that identifies a shortage of inspectors, lack of compliance, outstanding violations, lack of enforcement and prosecution, incomplete site rehabilitation, and etc., And Whereas, through the efforts of an MPAC property assessment appeal by the County of Wellington the Township of Oro-Medonte will realize an aggregate mining tax increase of$60,000 annually that commenced in 2023, And Whereas, TAPMO proposes that it requires an Executive Director to assist in overseeing the objectives of the municipalities to encourage co-operation of the Province and the aggregate producers, Page 13 of 16 Council Meeting Minutes— Wednesday, February 14, 2024 And Whereas, TAPMO requires $20,000 from each of five municipalities to fund an Executive Director position, Now and Therefore, this Motion is to allocate $20,000 in the 2024 Oro-Medonte budget to assist in funding the position of Executive Director for TAPMO, on the following conditions; That, other municipalities commit, at minimum, an amount in total to $100,000, inclusive of this commitment, to the funding necessary for the position of Executive Director of TAPMO, And That, in the calendar year of 2024 TAPMO shall hire an Executive Director, And That, should an Executive Director not be hired in 2024, then this commitment will cease to have effect, And That, in any event this commitment will expire on December 31 st, 2024. 18.By-Laws: a) 2024-002: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2022-043. b) 2024-010: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2022-045. c) 2024-012: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year And to Repeal By-law No. 2023-059. d) 2024-013: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Public Library Board For a Term of One Year And to Repeal By-law No. 2023-060. e) 2024-015: A By-law to Appoint Building Inspectors and to Repeal By-law 2023-030. f) 2024-020: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Owen Estates Subdivision, Registered Plan 51 M-1094. g) 2024-021: A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte. Page 14 of 16 Council Meeting Minutes —Wednesday, February 14, 2024 h) 2024-022: A By-law to Name, Establish and Assume Highways Within the Township of Ora-Medonte, All of Grace Crescent and Dylan Avenue, Plan 51 M-1094. i) 2024-024: A By-law to amend the zoning provisions which apply to lands at Part of Lot 4, Concession 4 (Oro), Township of Oro-Medonte, 2022-ZBA-08 (Eagles Landing Estates Ltd.) [Deferred per Motion No. C240214-11]. Motion No. C240214-22 Moved by Young, Seconded by Clark Be it resolved that By-Law Nos. 2024-002, 2024-010, 2024-012, 2024-013, 2024-018, 2024- 020, 2024-021 and 2024-022: a) 2024-002: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2022-043. b) 2024-010: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2022-045. c) 2024-012: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year And to Repeal By-law No. 2023-059. d) 2024-013: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Public Library Board For a Term of One Year And to Repeal By-law No. 2023-060. e) 2024-018: A By-law to Appoint Building Inspectors and to Repeal By-law 2023-030. f) 2024-020: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Owen Estates Subdivision, Registered Plan 51 M-1094. g) 2024-021: A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte. h) 2024-022: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, All of Grace Crescent and Dylan Avenue, Plan 51 M-1094. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15of16 Council Meeting Minutes — Wednesday, February 14, 2024 19.Closed Session Items (Unfinished Items): None. 20.Confirmation By-Law: a) 2024-025: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 14, 2024. Motion No. C240214-23 Moved by Lavoie, Seconded by Bard Be it resolved that By-Law No. 2024-025: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 14, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C240214-24 Moved by Schell, Seconded by Young Be it resolved that we do now adjourn at 6:10 p.m. Carried. ZZ""- 4�ayor, Randy reenlaw Cle Ic, Yvonne Aubichon Page 16 of 16