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04 21 2004 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, April 21, 2004 TIME: 7:10 p.m. 2003 - 2006 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Nick McDonald, Meridian Planning Consultants Inc.; Janette Teeter, Clerk's Assistant Also Present: John Hare, Jim Woodford, Joe Charles, Pat Woodford, John Waugh, Jim Purnell, Allan Baker 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. 1 Moved by Marshall, Seconded by Crawford Be it resolved that the following items be added to the agenda for consideration: 13. REPORTS OF COMMITTEES: b) Deputy Mayor Hughes, Recognition Committee Nomination, 2004 Award of Excellence for Fighting Crime from the Ontario Crime Control Commission. 14. COMMUNICATIONS: b) Councillor Marshall, Amended Correspondence dated April 21,2004 from Rosaleen Crooks, re: Shanty Bay Dock. 15. IN-CAMERA: a) Deputy Mayor Hughes, re: Legal Matter. b) Councillor Hough, re: Property Matter. c) Mayor J. Neil Craig, re: Property Matter. Carried. 4. ADOPTION OF AGENDA Motion No.2 Moved by Crawford, Seconded by Marshall Be it resolved that the agenda for the Council meeting of Wednesday, April 21, 2004 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of April 7, 2004. Motion 30 of the Council meeting minutes held on April 7, 2004 was amended for clarification only. Motion No.3 Moved by Hughes, Seconded by Crawford Be it resolved that Motion 30 of the Council meeting minutes held on April 7, 2004 be amended to read, "the In-Camera Facility Acquisition matter of April 7, 2004 be referred to the LSRAC members for discussion at a Commission meeting and that the Oro-Medonte LSRAC Township representatives are authorized to discuss with the Commission the acquisition of lands to accommodate a future Fire Emergency facility on airport lands." Carried. Motion No.4 Moved by Buttineau, Seconded by Fountain Be it resolved that the minutes of the Council meeting held on April 7, 2004 be received and adopted as amended. Carried. Page 2 Council Meeting Minutes- April 21, 2004 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) Public Meeting re: Notice of Intention to Pass By-Laws Establishing Water and Waste Management Charges (By-laws 2004-032 and 2004-033). No correspondence was received for this public meeting. There is a tape recording of this meeting available for review in the Clerk's office. Motion No.5 Moved by Crawford, Seconded by Fountain Be it resolved that the information presented at the Public Meeting re: Notice of Intention to Pass By-Laws Establishing Water and Waste Management Charges (By-laws 2004-032 and 2004-033) be received. Carried. Motion No.6 Moved by Marshall, Seconded by Fountain Be it resolved that this Public Meeting be adjourned at 7:18 p.m. Carried. 9. DEPUTATIONS: a) Jim Woodford re: Ecological Changes at Buffalo Springs/Georgian North Land Ltd. A written submission was distributed to Council. Motion No. 7 Moved by Crawford, Seconded by Marshall Be it resolved that the information dated April 21,2004 from Jim Woodford re: Ecological Changes at Buffalo Springs/Georgian North Land Ltd. be received. Carried. Page 3 Council Meeting Minutes- April 21, 2004 b) Pat Woodford re: Water at Buffalo Springs/Georgian North Land Ltd. A written submission was distributed to Council. Motion No.8 Moved by Fountain, Seconded by Crawford Be it resolved that the information dated April 21, 2004 from Pat Woodford re: Water at Buffalo Springs/Georgian North Land Ltd. be received. Carried. c) Allan Baker, c/o Jarratt-Coulson & District Community Group Inc., re: Buffalo Springs/Georgian North Land Ltd. A written submission was distributed to Council. Motion No.9 Moved by Marshall, Seconded by Crawford Be it resolved that the information from Allan Baker, Jarratt-Coulson & District Community Group Inc., re: Buffalo Springs/Georgian North Land Ltd be received. Carried. 10. CONSENT AGENDA CORRESPONDENCE: a) Severn Sound Environmental Association, minutes of January 30, 2004 meeting. Motion No. 10 Moved by Fountain, Seconded by Marshall Be it resolved that the item under the "Consent Agenda Correspondence", as listed below, be received: a) Severn Sound Environmental Association, minutes of January 30,2004 meeting. Carried. Page 4 Council Meeting Minutes- April 21, 2004 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Paul Gravelle, Treasurer, re: 2004 Operating and Capital Budget. Paul Gravelle, Treasurer, provided a brief summary of the 2004 Budget. Motion No. 11 Moved by Crawford, Seconded by Fountain Be it resolved that the 2004 Operating, Capital and Reserve Budgets are hereby adopted. Carried. b) Report No. ADM 2004-19, Marilyn Pennycook, Clerk, re: 2004 Summer Recess of Council! Committee of the Whole Meetings. Motion No. 12 Moved by Marshall, Seconded by Crawford 1. Be it resolved that Report No. ADM 2004-19, Marilyn Pennycook, Clerk, re: 2004 Summer Recess of Council! Committee of the Whole Meetings be received and adopted, 2. THAT the summer recess schedule be adopted as follows: . Wednesday. June 23, 2004 ~ 9:00 am Regular Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. . Wednesday, July 14, 2004 ~ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. . Wednesday, AUQust 11, 2004 ~ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. . Special Meetings of Council may be called on an "as needed" basis, AND FURTHER THAT staff and the public be notified accordingly. Carried. Page 5 Council Meeting Minutes- April 21, 2004 c) Report No. ADM 2004-20, Marilyn Pennycook, Clerk, re: Land Transfer and Exchange, Bass Lake Cottagers' Road, West Half of Lot 5, Concession 1, and East Half of Lot 5, Concession 1, (former Township of Orillia) Township of Oro-Medonte. Motion No. 13 Moved by Crawford, Seconded by Marshall Be it resolved that: 1. Report No. ADM 2004-20, Marilyn Pennycook, Clerk, re: Land Transfer and Exchange, Bass Lake Cottagers' Road, West Half of Lot 5, Concession 1, and East Half of Lot 5, Concession 1, (former Township of Orillia), Township of Oro-Medonte be received and adopted; 2. THAT the portion of road allowance fronting Lots 20-27 on Plan 949 known as Beach Road (Part 1, 51 R-32488) be declared surplus to the needs of the municipality. 3. THAT staff be authorized to proceed to permanently close that portion of Beach Road fronting Lots 20-27 on Plan 949 (Part 1, 51 R-32488). 4. THAT the portion of the road allowance known as Lakeview Avenue (Part 2, 51 R-19595) be declared surplus to the needs of the municipality. 5, THAT staff be authorized to proceed to permanently close the portion of Lakeview Avenue described as Part 2, 51 R-19595. 6. THAT, subject to the required permanent road closures, the Township enter into an exchange with the Ministry of Natural Resources (the Crown) for the following lands, such exchange to be affected in accordance with the Township's Sale of Land By-law. To the Township from the Crown: Parts 1 and 4, Plan 51 R-19595; Part 1, Plan 51R-13133 and Part 1, Plan 51R-27008; From the Township to the Crown: Part 2, Plan 51 R-19595 and Part 1, Plan 51 R-32488. 7. THAT there be no compensation to the Township in the exchange of lands other than one-half of the legal fees incurred. Carried. Page 6 Council Meeting Minutes- April 21, 2004 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, April 14, 2004. Motion No. 14 Moved by Crawford, Seconded by Fountain Be it resolved that the minutes of the Committee of the Whole meeting held on April 14, 2004 be received and the recommendations therein be adopted. Carried. b) Deputy Mayor Hughes, Recognition Committee Nomination, 2004 Award of Excellence for Fighting Crime from the Ontario Crime Control Commission. Motion No. 15 Moved by Marshall, Seconded by Hughes Be it resolved that Council of the Township of Oro-Medonte nominates Beverley Hubatsch and Carolyn Weafer of the Oro-Medonte Policing Committee for the 2004 Award of Excellence for Fighting Crime from the Ontario Crime Control Commission. Carried. 14. COMMUNICATIONS: a) Simcoe County Alliance to End Homelessness, correspondence dated April 1, 2004 re: Experience the Homeless Maze Workshop, June 11, 2004, S1. Paul's United Church, Orillia. Motion No. 16 Moved by Hughes, Seconded by Hough Be it resolved that the correspondence dated April 1, 2004 from Simcoe County Alliance to End Homelessness, re: Experience the Homeless Maze Workshop, June 11, 2004, S1. Paul's United Church, Orillia be received. Carried. Page 7 Council Meeting Minutes- April 21, 2004 b) Rosaleen Crooks, correspondence dated April 4, 2004 re: Shanty Bay Dock. Councillor Marshall distributed amended correspondence dated April 21, 2004 from Rosaleen Crooks re: Shanty Bay Dock. Motion No. 17 Moved by Buttineau, Seconded by Hughes Be it resolved that the correspondence dated April 4, 2004 and April 21, 2004 from Rosaleen Crooks, re: Shanty Bay Dock be received and referred to staff for a response. Carried. 15. IN-CAMERA: Motion No. 18 Moved by Hughes, Seconded by Hough Be it resolved that we do now go In-Camera at 9:00 p.m. to discuss Property and Legal Matters. Carried. Motion No. 19 Moved by Hough, Seconded by Buttineau Be it resolved that we do now Rise and Report from In-Camera at 9:55 p.m. Carried. a) Deputy Mayor Hughes, re: Legal Matter. Motion No. 20 Moved by Hough, Seconded by Buttineau Be it resolved that the confidential information presented by Deputy Mayor Hughes and Jennifer Zieleniewski, CAO with respect to a Legal Matter (Palletts North) be received. Carried. Page 8 Council Meeting Minutes- April 21, 2004 b) Councillor Hough, re: Property Matter. Motion No. 21 Moved by Marshall, Seconded by Fountain Be it resolved that the verbal confidential information provided by Councillor Hough with respect to a Property Matter (LSRAC) be received. Carried. c) Mayor J. Neil Craig, re: Property Matter. Motion No. 22 Moved by Buttineau, Seconded by Hughes Be it resolved that the confidential information provided by Jennifer Zieleniewski, CAG with respect to a Property Matter (Rowanwood) be received. Carried. 16. BY-LAWS: a) By-Law No. 2004-032 Being a By-Law to Establish Water Charges for the Year 2004. Motion No. 23 Moved by Hughes, Seconded by Buttineau Be it resolved that a By-Law to Establish Water Charges for the Year 2004 be introduced and read a first and second time and numbered By-law No. 2004- 032. Carried. That By-law No. 2004-032 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 Council Meeting Minutes- April 21. 2004 b) By-Law No. 2004-033 Being a By-Law to Establish Waste Management Charges for the Year 2004. Motion No. 24 Moved by Hough, Seconded by Hughes Be it resolved that a By-Law to Establish Waste Management Charges for the Year 2004 be introduced and read a first and second time and numbered By-law No. 2004-033. Carried. That By-law No. 2004-033 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2004-041 Being a By-Law to Amend By-Law No. 2004-027 - "Clean and Clear By-Law". Motion No. 25 Moved by Hough, Seconded by Buttineau Be it resolved that a By-Law to Amend By-Law No. 2002-075 - "Clean and Clear By-Law" be introduced and read a first and second time and numbered By-law No. 2004-041. Carried. That By-law No. 2004-041, as amended to read By-Law No. 2002-075 everywhere By-Law No. 2004-027 appears, be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes- April 21, 2004 d) By-Law No. 2004-042 A By-law to Permanently Close and Sell Part of the Original Road Allowance Between Concession 3 and 4 (Geographic Township of Medonte), Township of Oro-Medonte, County of Simcoe, Designated as Parts 1 and 2, Plan 51 R-32661 [Horseshoe] . ,. Motion No. 26 Moved by Buttineau, Seconded by Hughes Be it resolved that a By-law to Permanently Close and Sell Part of the Original Road Allowance Between Concession 3 and 4 (Geographic Township of Medonte), Township of Oro-Medonte, County of Simcoe, Designated as Parts 1 and 2, Plan 51 R-32661 be introduced and read a first and second time and numbered By-law No. 2004-042. Carried. That By-law No. 2004-042 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. CONFIRMATION BY-LAW NO. 2004-043 Motion No. 27 Moved by Hughes, Seconded by Hough Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 21,2004 be introduced and read a first and second time and numbered By-law No. 2004-043. Carried. That By-law No. 2004-043 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. QUESTIONS AND ANNOUNCEMENTS None. Page 11 Council Meeting Minutes- April 21. 2004 19. ADJOURNMENT Motion No. 28 Moved by Hough, Seconded by Hughes Be it resolved that we d. now adjourn at 10:10 p.m. .. Carried. Page 12 Council Meeting Minutes- April 21, 2004