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04 07 2004 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, April 7, 2004 2003 - 2006 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Regrets: Councillor Dan Buttineau TIME: 7:10 p.m. Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Janette Teeter, Clerk's Assistant Also Present: Warren Mills, Sandra Morris, John Hare 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS I �, an. -11 g M] Moved by Fountain, Seconded by Crawford Be it resolved that the following items be added to the agenda for consideration: 12. REPORTS OF MUNICIPAL OFFICERS: b) Mayor J. Neil Craig, re: Casino Rama Conference. 15. IN-CAMERA: d) Jennifer Zieleniewski, CAO, re: Property Matter. e) Jennifer Zieleniewski, CAO, re: Legal Matter. Carried. 4. ADOPTION OF AGENDA Motion No. 2 Moved by Crawford, Seconded by Fountain Be it resolved that the agenda for the Council meeting of Wednesday, April 7, 2004 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" Deputy Mayor Hughes declared a conflict of interest on Item 13a) CW-1 3 re: Request for Grants for Facility Rental Fees [Guthrie/ Hawkestone United Church] due to his membership at the Church. Deputy Mayor Hughes left the room and did not participate in any discussion or vote on this item. Councillor Crawford declared a conflict of interest on Item 13a) CW-16 re: 2004 Grant Requests [Oro Station Hall] because he is a Trustee of the Hall Board. Councillor Crawford left the room and did not participate in any discussion or vote on this item. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of March 17, 2004. Motion No. 3 Moved by Fountain, Seconded by Marshall Be it resolved that the minutes of the Council meeting held on March 17, 2004 be adopted as printed and circulated. 7. RECOGNITION OF ACHIEVEMENTS: Carried. Page 2 Council Meeting Minutes— April 7, 2004 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. CONSENT AGENDA CORRESPONDENCE: a) Barrie Public Library Board, minutes of January 22, 2004 meeting. b) Midland Public Library Board, minutes of February 12, 2004 meeting. c) Lake Simcoe Region Conservation Authority, minutes of February 27, 2004 Board of Director's meeting. d) Orilli6 Public Library Board, minutes of February 25, 2004 meeting. e) Steve Peters, Minister, Ministry of Agriculture and Food, correspondence dated March 25, 2004 re: High Energy Costs for Farmers. f) Elizabeth and Ron Dunn, correspondence dated March 23, 2004 re: Recent Development Proposals Letter of Appreciation. Motion No. 4 Moved by Crawford, Seconded by Marshall Be it resolved that the items under the "Consent Agenda Correspondence", as listed below, be received: a) Barrie Public Library Board, minutes of January 22, 2004 meeting. b) Midland Public Library Board, minutes of February 12, 2004 meeting. c) Lake Simcoe Region Conservation Authority, minutes of February 27, 2004 Board of Director's meeting. d) Orillia Public Library Board, minutes of February 25, 2004 meeting. e) Steve Peters, Minister, Ministry of Agriculture and Food, correspondence dated March 25, 2004 re: High Energy Costs for Farmers. f) Elizabeth and Ron Dunn, correspondence dated March 23, 2004 re: Recent Development Proposals Letter of Appreciation. MIA N-4*LTMkTi:IL1 None. Carried. Page 3 Council Meeting Minutes— April 7, 2004 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. EES 2004-26, Keith Mathieson, Director of Engineering and Environmental Services, re: Richard Equipment Inc. — Request for Release of Securities. Moved by Crawford, Seconded by Fountain Be it resolved that Report No. EES 2004-26, Keith Mathieson, Director of Engineering and Environmental Services, re: Richard Equipment Inc. — Request for Release of Securities be received and adopted; that the Treasurer be authorized to release the balance of the Site Plan securities of Richard Equipment Inc. in the amount of $854.94; and further that Mr. Richards be notified of Council's decision. Carried. b) Mayor J. Neil Craig, re: Casino Rama Conference. Motion No. 6 Moved by Marshall, Seconded by Hughes Be it resolved that the correspondence from Mnjikaning First Nation dated March 31, 2004 re: Gaming Conference Casino Rama, April 21, 2004 be received and that Mayor J. Neil Craig and Councillor Marshall be authorized to attend. Carried. 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, March 24, 2004. Motion No. 7 Moved by Fountain, Seconded by Marshall Be it resolved that the minutes of the Committee of the Whole meeting held on March 24, 2004 be received and the recommendations therein be adopted with the exception of Motion No. CW-13 and CW-16. Carried. Page 4 Council Meeting Minutes— April 7, 2004 Deputy Mayor Hughes declared a conflict of interest on Item 13a) CW-13 re: Request for Grants for Facility Rental Fees [Guthrie/Hawkestone United Church] due to his membership at the Church. Deputy Mayor Hughes left the room and did not participate in any discussion or vote on this item. Motion No. 8 Moved by Marshall, Seconded by Hough Be it resolved that a grant be approved for the Guthrie Hawkestone United Church for the use of the Bayview Memorial Pavillion in the amount of $48.00 for 2003 and $52.00 for 2004. Carried. Councillor Crawford declared a conflict of interest on Item 13a) CW-16 re: 2004 Grant Requests [Oro Station Hall] because he is a Trustee of the Hall Board. Councillor Crawford left the room and did not participate in any discussion or vote on this item. kviroUr, "1 61 NMI Moved by Marshall, Seconded by Fountain Be it resolved that the grant request in the amount of $1,000 for the Oro Station Hall be approved. Carried. b) Minutes of the Recreation Technical Support Group Meeting, March 4, 2004. j * * 0 1 Moved by Marshall, Seconded by Crawford Be it resolved that the minutes of the Recreation Technical Support Group meeting held on March 4, 2004 be received. Carried. Motion No. 11 Moved by Crawford, Seconded by Fountain Be it resolved that staff be directed to promote ways and means of encouraging ongoing development and promotion of the Oro-Medonte Lake Country RailTrail. Carried. Page 5 Council Meeting Minutes— April 7, 2004 Motion No. 12 Moved by Marshall, Seconded by Hough Be it resolved that Report No. PR 2003-11, Chris Carter, Recreation Co- ordinator, re: Shelter on the Oro-Medonte Lake Country Railtrail at Conc. 1, Thunder Bridge be received and adopted; that staff be directed to complete the erection of a shelter on the Oro-Medonte Lake Country Railtrail at Conc. 1, Thunder Bridge; and that Mr. and Mrs. John Dunsmore be notified of Council's decision. Lost. Recorded Vote Requested by Deputy Mayor Hughes Deputy Mayor Hughes Nay Councillor Marshall Nay Councillor Buttineau Absent Councillor Crawford Nay Councillor Fountain Nay Councillor Hough Nay Mayor Craig Nay Motion No. 13 Moved by Marshall, Seconded by Hughes Be it resolved that staff be directed to investigate the possible relocation of the Black Settlement Sign at Line 1 Carried. Motion No. 14 Moved by Fountain, Seconded by Crawford Be it resolved that no commercial signage on the Oro-Medonte Lake Country RailTrail be permitted at this time. Carried. Page 6 Council Meeting Minutes— April 7, 2004 14. COMMUNICATIONS: a) Cheryl and Andreas Misch, correspondence dated March 24, 2004, re: Stop Sign at Concession 7 and Ridge Road. Motion No. 15 Moved by Hughes, Seconded by Hough Be it resolved that the correspondence dated March 24, 2004 from Cheryl and Andreas Misch re: Stop Sign at Concession 7 and Ridge Road be received. Carried. b) Lisa Groves, Burl's Creek Family Event Park, re: Ontario Tourism Event Marketing Partnership Program. I �A rum. • L, ow. Moved by Hughes, Seconded by Hough Be it resolved that the correspondence dated March 17, 2004 from Lisa Groves, Burl's Creek Family Event Park, re: Ontario Tourism Event Marketing Partnership Program be received and further that Council support the request of Burl's Creek Family Event Park to the Ontario Tourism Event Marketing Partnership Program for marketing funding. Carried. c) Warren Mills, correspondence dated March 30, 2004, re: Fairway Forest Subdivision. Motion No. 17 Moved by Hughes, Seconded by Hough Be it resolved that the correspondence dated March 30, 2004 from Warren Mills, re: Fairway Forest Subdivision be received. Carried. Page 7 Council Meeting Minutes— April 7, 2004 d) Glen Knox, Clerk, The Corporation of the County of Simcoe, correspondence dated March 24, 2004, re: Provincial Funding for Public Health Services. Motion No. 18 Moved by Hough, Seconded by Hughes Be it resolved that the correspondence dated March 24, 2004 from Glen Knox, Clerk, The Corporation of the County of Simcoe, re: Provincial Funding for Public Health Services be received and further that Council support The Corporation of the County of Simcoe's request that the Ministry of Health provide 100% Provincial funding to ensure that all Boards of Health are able to fully comply with the Mandatory Health Programs and Services Guidelines established by the Minister of Health; and that the Government of Ontario recognize and affirm that an unwillingness to adequately fund public health programs and services results in further erosion of these essential programs and services which will adversely affect the health of all Ontarians. Carried. e) Leah Casselman, President, Ontario Public Service Employees Union (OPSEU), correspondence dated March 22, 2004, re: Improving Service Quality at the Municipal Property Assessment Corporation. Motion No. 19 Moved by Hughes, Seconded by Hough Be it resolved that the correspondence dated March 22, 2004 from Leah Casselman, President, Ontario Public Service Employees Union (OPSEU), re: Improving Service Quality at the Municipal Property Assessment Corporation be received. Carried. Page 8 Council Meeting Minutes— April 7, 2004 f) Glenn Meeuwisse, Hardwood Hills Cross Country Ski and Mountain Bike Centre, correspondence dated March 27, 2004, re: Partial Road Closure Request (Line 6) for Special Events. Motion No. 20 Moved by Hough, Seconded by Hughes Be it resolved that the correspondence dated March 27, 2004 from Glenn Meeuwisse, Hardwood Hills Cross Country Ski and Mountain Bike Centre, re: Partial Road Closure Request (Line 6) for Special Events be received; and further that Council approve the partial road closure of Line 6 of Oro-Medonte, North of Old Barrie Road for approximately 1 km on Saturday, June 5'h and Saturday and Sunday, September 25/26, 2004 for special events. Deferred g) Citizens Concerned for Safe Water, correspondence dated March 23, 2004 re: Site 41. I ► A r-Ty. I ► am Moved by Hughes, Seconded by Hough Be it resolved that the correspondence dated March 23, 2004 from Citizens Concerned for Safe Water, re: Site 41 be received. Carried. 15. IN-CAMERA: Motion No. 22 Moved by Hughes, Seconded by Hough Be it resolved that we do now go In-Camera at 7:40 p.m. to discuss Personnel, Legal and Property Matters. Carried. Motion No. 23 Moved by Hughes, Seconded by Hough Be it resolved that we do now Rise and Report from In-Camera at 8:10 p.m. Carried. Page 9 Council Meeting Minutes— April 7, 2004 a) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. 24 Moved by Hughes, Seconded by Hough Be it resolved that the verbal information from Jennifer Zieleniewski, CAO re: Personnel Matter (Chaloux) be received. Carried. b) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. 25 Moved by Hough, Seconded by Hughes Be it resolved that the verbal information from Jennifer Zieleniewski, CAO re: Personnel Matter (Micks) be received. Carried. c) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. 26 Moved by Hughes, Seconded by Hough Be it resolved that the verbal information from Jennifer Zieleniewski, CAO re: Legal Matter (Plan 709) be received. Carried. Page 10 Council Meeting Minutes— April 7, 2004 d) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. 27 Moved by Hughes, Seconded by Hough Be it resolved that the deferral motion re: Confidential Report No. ADM 2004-009 be deferred. Lost. Motion No. 28 Moved by Marshall, Seconded by Fountain Be it resolved that Confidential Report No. ADM 2004-009, Jennifer Zieleniewski, CAO, re: Property Matter (Facility Acquisition) be received and adopted; and that the CAO be authorized to make an offer for the said property as described in the report. Lost. Recorded Vote Requested by Councillor Hough Councillor Hough Deputy Mayor Hughes Councillor Marshall Councillor Buttineau Councillor Crawford Councillor Fountain Mayor Craig Motion No. 29 Nay Nay Yea Absent Nay Nay Yea Moved by Hughes, Seconded by Marshall Be it resolved that Confidential Report No. ADM 2004-009, Jennifer Zieleniewski, CAO, re: Property Matter (Facility Acquisition) be received; and that the CAO be authorized to make an offer for the said property at the last offer made. Recorded Vote Requested by Councillor Hough Councillor Hough Nay Deputy Mayor Hughes Yea Councillor Marshall Yea Councillor Buttineau Absent Councillor Crawford Nay Councillor Fountain Nay Mayor Craig Yea Lost. Page 11 Council Meeting Minutes- April 7, 2004 Motion No. 30 Moved by Hughes, Seconded by Crawford Be it resolved that the In-Camera Facility Acquisition matter of April 7, 2004 be referred to the LSRAC members for discussion at a Commission meeting and that the members also be requested to investigate the future acquisition of property. Carried. e) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. 31 Moved by Hughes, Seconded by Hough Be it resolved that the information from Jennifer Zieleniewski, CAO re: Legal Matter (Frances) be received. Carried. 16. BY-LAWS: a) By-Law No. 2004-031 Being a By-law to amend the zoning on certain lands located within Part Lot 1, Concession 3 in the former geographic Township of Medonte, now in the Township of Oro-Medonte. Motion No. 32 Moved by Hughes, Seconded by Hough Be it resolved that a By-law to amend the zoning on certain lands located within Part Lot 1, Concession 3 in the former geographic Township of Medonte, now in the Township of Oro-Medonte be introduced and read a first and second time and numbered By-law No. 2004-031. Carried. That By-law No. 2004-031 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Page 12 Council Meeting Minutes —April 7, 2004 Motion No. 30 Motion #30 of April 7th Council Meeting amended per Motion #3 Moved by Hughes, Seconded by Crawford of April 21, 2004 Council Meeting Be it resolved that the In- Camera Facility Acquisition matter of April 7, 2004 be referred to the LSRAC members for discussion at a Commission meeting and that the Oro - Medonte LSRAC Township representatives are authorized to discuss with the Commission the acquisition of lands to accommodate a future Fire Emergency facility on airport lands. Carried. e) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. 31 Moved by Hughes, Seconded by Hough Be it resolved that the information from Jennifer Zieleniewski, CAO re: Legal Matter (Frances) be received. Carried. 16. BY -LAWS: a) By -Law No. 2004 -031 Being a By -law to amend the zoning on certain lands located within Part Lot 1, Concession 3 in the former geographic Township of Medonte, now in the Township of Oro - Medonte. Motion No. 32 Moved by Hughes, Seconded by Hough Be it resolved that a By -law to amend the zoning on certain lands located within Part Lot 1, Concession 3 in the former geographic Township of Medonte, now in the Township of Oro- Medonte be introduced and read a first and second time and numbered By -law No. 2004 -031. Carried. That By -law No. 2004 -031 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes— April 7, 2004 b) By-Law No. 2004-035 Being a By-law to Amend By-law No. 2004-011, a By-law to Appoint Representatives to Various Committees/ Organizations. Motion No. 33 Moved by Hughes, Seconded by Hough Be it resolved that a By-law to Amend By-law No. 2004-011, a By-law to Appoint Representatives to Various Committees/ Organizations be introduced and read a first and second time and numbered By-law No. 2004-035. Carried. That By-law No. 2004-035 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2004-036 By-law to Amend By-law No. 2001-009, being a By-law to Appoint Representatives to the Planning Advisory Committee and to Repeal By-Law No. 2004-007. Motion No. 34 Moved by Hough, Seconded by Hughes Be it resolved that a By-law to Amend By-law No. 2001-009, being a By-law to Appoint Representatives to the Planning Advisory Committee and to Repeal By- Law No. 2004-007 be introduced and read a first and second time and numbered By-law No. 2004-036. Carried. That By-law No. 2004-036 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes— April 7, 2004 d) By-Law No. 2004-037 Being a By-law to Amend Schedule "A" of By-law Number 2002-138, A By-law to govern the Proceedings of Council and Committees of Council in the Township of Oro-Medonte and to Repeal By-Law No. 2004-006. Motion No. 35 Moved by Hughes, Seconded by Hough Be it resolved that a By-law to Amend Schedule "A" of By-law Number 2002-138, A By-law to govern the Proceedings of Council and Committees of Council in the Township of Oro-Medonte and to Repeal By-Law No. 2004-006 be introduced and read a first and second time and numbered By-law No. 2004-037. Carried. That By-law No. 2004-037 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-Law No. 2004-038 Being a By-law to Authorize the Execution of an Agreement Between the Township of Oro- Medonte and Barrie Y.M.C.A. Motion No. 36 Moved by Hough, Seconded by Hughes Be it resolved that a By-law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Barrie Y.M.C.A. be introduced and read a first and second time and numbered By-law No. 2004-038. Carried. That By-law No. 2004-038 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 Council Meeting Minutes— April 7, 2004 I f) By-Law No. 2004-040 Being a By-law to Authorize the Execution of a Lease Agreement Between the Township of Oro- Medonte and Mailing Innovations. Withdrawn. 17. CONFIRMATION BY-LAW NO. 2004-034 Motion No. 37 Moved by Hough, Seconded by Hughes Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 7, 2004 be introduced and read a first and second time and numbered By-law No. 2004-034. Carried. That By-law No. 2004-034 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. QUESTIONS AND ANNOUNCEMENTS None. 19. ADJOURNMENT Motion No. 38 Moved by Hughes, Seconded by Hough Be it resolved that we do now adjourn at 9:35 p.m Carried. MA40r, J. Neil Craig 61 Clerk, Maril} Pennycoq� Page 15 Council Meeting Minutes— April 7, 2004