04 28 2004 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 28, 2004 @ 9:10 a.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering and Environmental Services;
Paul Gravelle, Treasurer; Chris Carter, Recreation Co-ordinator;
Jerry Ball, Public Works Superintendent; Andria Leigh, Senior
Planner, Nick McDonald, Meridian Planning Consultants Ltd.
Also Present:
Ian Bender and Gail White (The Corporation of The County of
Simcoe), John Waugh, M. Beech
Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a
moment of silence on this day to "Honour Fallen Workers by Making Workplaces
Safer".
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Hough, Seconded by Buttineau
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
f) Councillor Crawford, correspondence dated April 27, 2004 from John Banbury re:
Boat Ramp at Memorial Park.
10. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, re: Property Matter.
c) Jennifer Zieleniewski, CAO, re: Property Matter.
d) Jennifer Zieleniewski, CAO, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Buttineau, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 28, 2004 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Ian Bender, Director of Planning, The Corporation of the County of Simcoe, re: Review
of the County of Simcoe Official Plan.
A written submission was distributed to the Committee, "Population Projections and
OP Review 2004".
Motion No. CW-3
Moved by Buttineau, Seconded by Hough
It is recommended that the information from Ian Bender, Director of Planning, The
Corporation of the County of Simcoe, re: Review of the County of Simcoe Official Plan be
received.
Carried.
b) S/Sgt. Lesley Rice, Acting Detachment Commander, Barrie OPP Detachment, re:
2004 Oro-Medonte Quarterly Policing Statistics, Jan-Mar. 2004.
Motion No. CW-4
Moved by Hough, Seconded by Buttineau
It is recommended that the information from S/Sgt. Lesley Rice, Acting Detachment
Commander, Barrie OPP Detachment, re: 2004 Oro-Medonte Quarterly Policing Statistics,
Jan-Mar. 2004 be received.
Carried.
Page 2
Committee of the Whole Meeting - April 28, 2004
Council unanimously agreed to deal with Items 1 Oa) and 1 Ob) at this time, In-Camera
(Refer to Item 10).
Motion No. CW-5
Moved by Crawford, Seconded by Fountain
It is recommended that we do now go In-Camera at 10:10 a.m. to discuss a Property
and Legal Matter.
Carried.
Motion No. CW-6
Moved by Marshall, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 12:59 p.m.
Carried.
5. CORRESPONDENCE:
a) Darren Vella, Manager of Planning, The Township of Springwater,
correspondence dated April 19, 2004 re: Notice of a Public Meeting Concerning a
Proposed Amendment to The Township of Springwater Official Plan - Spring
Lakes Adult Lifestyle Community OPA.
Motion No. CW-7
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated April 19, 2004 from Darren Vella,
Manager of Planning, The Township of Springwater, re: Notice of a Public Meeting
Concerning a Proposed Amendment to The Township of Springwater Official Plan-
Spring Lakes Adult Lifestyle Community OPA be received and that staff be authorized
to respond to the Township of Springwater re: concerns with respect to the proposed
amendment.
Carried.
Page 3
Committee of the Whole Meeting - April 28, 2004
b) Nottawasaga Valley Conservation Authority, correspondence dated April 16, 2004 re: NVCA
Highlights, Spring 2004.
Motion No. CW-8
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated April 16, 2004 from Nottawasaga Valley
Conservation Authority, re: NVCA Highlights, Spring 2004 be received.
Carried.
c) Dora Dobson, Treasurer, Oro Minor Hockey Executive, correspondence dated April 8, 2004
re: Website Advertising Request.
Motion No. CW-9
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated April 8, 2004 from Dora Dobson, Treasurer, Oro
Minor Hockey Executive, re: Website Advertising Request be received and that Oro Minor Hockey
Executive be advised to liaise with the Recreation Co-ordinator to ensure events are posted on the
Township of Oro-Medonte web site.
Carried.
d) Beverley & Yogi Hubatsch, correspondence dated April 16, 2004 re: Concerns of Purchase of
Sweetwater Park by Township.
Motion No. CW-10
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated April 16, 2004 from Beverley & Yogi Hubatsch,
re: Concerns of Purchase of Sweetwater Park by Township be received and referred to staff for a
response.
Carried.
e) Alison Braun, Community Development Corporation, correspondence dated April 15, 2004 re:
Business Opportunities Project meeting, Thursday, May 6,2004,7:00-9:00 pm, Chambers,
Township of Oro-Medonte.
Motion No. CW-11
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated April 15, 2004 from Alison Braun, Community
Development Corporation, re: Business Opportunities Project meeting, Thursday, May 6,2004,
7:00-9:00 p.m., Chambers, Township of Oro-Medonte be received.
Carried.
Page 4
Committee of the Whole Meeting - April 28, 2004
f) Councillor Crawford, correspondence dated April 27, 2004 from John Banbury re:
Boat Ramp at Memorial Park.
Councillor Crawford distributed copies of an email from John Banbury.
Motion No. CW-12
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated April 27, 2004 from John Banbury
re: Boat Ramp at Memorial Park be received and referred to staff for a report.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2004-11, Paul Gravelle, Treasurer, re: Development Charges
Reserve Fund.
Motion No. CW-13
Moved by Hough, Seconded by Hughes
It is recommended that Report No. TR 2004-11, Paul Gravelle, Treasurer, re:
Development Charges Reserve Fund be received; that the financial statement relating
to the Development Charge Reserve Fund for the year 2003 be received; and further
that a copy of the said financial statement be forwarded to the Ministry of Municipal
Affairs.
Carried.
b) Report No. TR 2004-12, Paul Gravelle, Treasurer, re: Library Contracts.
Motion No. CW-14
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. TR 2004-12, Paul Gravelle, Treasurer, re: Library
Contracts be received and adopted; that the municipality enter into an agreement with
the City of Barrie for the provision of library services for 2004 at a cost of $91 ,507.50;
that the Municipality enter into an agreement with the Severn Township Public Library
Board for the provision of library services for 2004 at a cost of $15,000; that the
municipality enter into an agreement with the Grillia Public Library Board for the
provision of library services for 2004 at a cost of $85,170; and further that the
appropriate by-laws be brought forward for Council's consideration.
Carried.
Page 5
Committee of the Whole Meeting - April 28, 2004
c) Report No. ADM 2004-21 Jennifer Zieleniewski, CAO / Ron Kolbe, Director of
Building/Planning Development, re: Septic Re-Inspection Program.
This report will be brought forward to a future meeting.
d) Oro-Medonte Recreation Technical Support Group, minutes of April 1 ,2004
meeting.
Motion No. CW-15
Moved by Fountain, Seconded by Crawford
It is recommended that the minutes of the Recreation Technical Support Group
meeting held on April 1 , 2004 be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2004-02, Jerry Ball, Public Works Superintendent, re: Speed Limit
Reduction and Noise Complaints - Hamlet of Craighurst.
Motion No. CW-16
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. PW 2004-02, Jerry Ball, Public Works
Superintendent, re: Speed Limit Reduction and Noise Complaints - Hamlet of
Craighurst be received and adopted; that the Public Works Superintendent request
the County of Simcoe to re-examine the issues of speed zone reduction, speed zone
extension, speed zone signage, community safety zone designation; that the Public
Works Superintendent request the County of Simcoe to consider placement of a sign
on County Road #93 stating "Use Of Engine Brakes Is Prohibited"; and further that the
Public Works Superintendent advise Mr. Rod Harris accordingly.
Carried.
Page 6
Committee of the Whole Meeting April 28, 2004
b) Report No. PW 2004-03, Jerry Ball, Public Works Superintendent, re: Public
Works 2004 Tender Results.
Motion No. CW-17
Moved by Crawford, Seconded by Fountain
It is recommended that:
1. Report No. PW 2004-03, Jerry Ball, Public Works Superintendent, re: Public Works 2004
Tender Results be received and adopted;
2. that the following tenders be awarded:
.\..vN.ff{ACT ...HVN
NO. A TQTj).1...
.lA.JNIt<A (j/1...Jt< I
PW2004-0 1 Open Graded Pavement Miller Paving Limited $246,902.50
PW2004-02 Calcium Chloride Pollard Highway Products Ltd. $115,083.85
PW2004-03 Supply and Apply Robert E. Young Construction $164,959.00
Crushed Gravel Ltd.
PW2004-04 Surface Treatment Duncor Enterprises Inc. $55; 792.58
PW2004-05 Slurry Seal Miller Paving Limited $134,820.00
PW2004-06 Winter Sand G. H. Stewart Construction $63,713.15 (South)
Inc. $54,275.75 (North)
PW2004-07 Roadside and Parks Ron Burton & Sons $14,634.39 (Roadside)
Grass Cutting $1,234.78 (Parks)
PW2004-08 Snow Plowing and Don Woodrow $64.20/hr.
Sanding (plowing only)
PW2004-09 Two Tandem Plow Complete Western Star & $293,560.50 (Two Trucks
Trucks Sterling - Viking)
PW2004-11 Crew Cab Chassis and Jim Wilson Chevrolet $50,614.95
Body Oldsmobile
PW2004-13 Crush and Stockpile Dalton R. Lowe and Sons $42,532.50
Gravel Construction Ltd.
PW2004-14 "Dark Journal" Virgin Oil Da-Lee Dust Control $127,330.00
PW2004-15 Supply of Fuel Bowman Fuels Ltd. $111,098.00
PW2004-16 Hot Mix Paving K. J. Beamish Construction $107,387.88
Co. Limited
and further that the respective Contractors be notified accordingly.
Carried.
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Committee of the Whole Meeting - April 28, 2004
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUilDING, PLANNING AND DEVELOPMENT:
a) Report No. PO 2004-13, Andria Leigh, Senior Planner, re: Proposed Access
Easement Between Township of Oro-Medonte and Donald and Valerie Felix,
Concession 6, Part of Lot 20, RP 51 R-30525, Part 1 (Oro), Township of Oro-
Medonte.
Motion No. CW-18
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. PO 2004-13, Andria Leigh, Senior Planner, re:
Proposed Access Easement Between Township of Oro-Medonte and Donald and
Valerie Felix, Concession 6, Part of Lot 20, RP 51 R-30525, Part 1 (Oro), Township of
Oro-Medonte be received and adopted; that Council support the principle of an
easement agreement between the Township and Mr. And Mrs. Felix over the
unopened road allowance between Lots 20 and 21, Concession 6 (Oro) Township of
Oro-Medonte; and further that staff be authorized to proceed with the completion of
the appropriate access easement agreement.
Carried.
b) Report No. PO 2004-14, Andy Karaiskakis, Junior Planner, re: Committee of
Adjustment Decisions from April 15, 2004.
Motion No. CW-19
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. PO 2004-14, Andy Karaiskakis, Junior Planner, re:
Committee of Adjustment Decisions from April 15, 2004 be received.
Carried.
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Committee of the Whole Meeting - April 28, 2004
10. IN-CAMERA:
Motion No. CW-20
Moved by Fountain, Seconded by Marshall
It is recommended that we do now go In-Camera at 3:10p.m. to discuss a Legal and
Property Matter.
Carried.
Motion No. CW-21
Moved by Crawford, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 3:50 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-22
Moved by Fountain, Seconded by Crawford
It is recommended that the information presented by staff re: Legal Matter
(Rowanwood) be received and that staff proceed with the expropriation for the road
network.
Carried.
b) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-23
Moved by Marshall, Seconded by Fountain
It is recommended that the verbal information from representatives of R.C.S.C.I., re:
Property Matter (Rowanwood R.C.S.C.I.) be received.
Carried.
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Committee of the Whole Meeting - April 28, 2004
c) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-24
Moved by Crawford, Seconded by Marshall
It is recommended that the information from Jennifer Zieleniewski, CAO, re: Property Matter
(Oro African Church) be received and that staff be authorized to proceed with the proposed
offer to purchase the approximate 1.01 acre parcel.
Carried.
d) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-25
Moved by Fountain, Seconded by Crawford
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re: Legal
Matter (Plan 709) be received.
Carried.
Motion No. CW-26
Moved by Marshall, Seconded by Fountain
It is recommended that Rule 2.6 of Procedural By-law 2002-138 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
11. ADJOURNMENT:
Motion No. CW-27
Moved by Marshall, Seconded by Fountain
It is recommended that we do now adjourn at 4:10 p.m.
Carried.
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Committee of the Whole Meeting - April 28, 2004