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Monday, June 19, 2023
The Township of Oro-Medonte
Heritage Committee Meeting Minutes
Council Chambers
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson, Co -Chair
Councillor Richard Schell, Chair
Jessica Allen
Ruth Fountain
Dorothy Moore
Kayla Thibeault
Victoria Veenstra
Regrets: Robert Bayley
6:30 p.m.
Staff Present: Catherine McCarroll, Intermediate Planner; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk
Councillor Schell (Chair) assumed the Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HC230619-1
Moved by Fountain, Seconded by Allen
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, June 19, 2023 be received and approved.
2. Disclosure of Pecuniary Interest:
None declared.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2023.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on Monday, May 15, 2023.
Motion No. HC230619-2
Moved by Thibeault, Seconded by Veenstra
It is recommended that the draft minutes of Heritage Committee meeting held on
Monday, May 15, 2023 be received and approved as printed and circulated.
Carried.
4. Communications:
a) Correspondence from Community Heritage Ontario (CHO) re: Spring 2023 Quarterly
Newsletter.
Motion No. HC230619-3
Moved by Moore, Seconded by Fountain
It is recommended that the correspondence from Community Heritage Ontario (CHO)
re: Spring 2023 Quarterly Newsletter be received.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2023.
b) Correspondence received May 19, 2023 Tim Crawford re: Matters for Consideration.
Motion No. HC230619-4
Moved by Thibeault, Seconded by Veenstra
It is recommended
1. That the correspondence received May 19, 2023 Tim Crawford re: Matters for
Consideration be received.
2. That it is recommended to Council
a) that the discussion paper re Cahiague/Champlain be received.
b) that the request to include The Supplement to the Oro African Church book by
Tim Crawford be received for information and a revised insert be included on the
Township's website.
c) that the request to replace the missing mini -plaque attached to the Hawkestone
Rail Trail stone be included in the appropriate list and referred to future budget
deliberations.
d) that, when written authority is received, per Motion No. C190522-8,
• the Legend of the Drinking Gourd book be posted on the Township's website;
• the said book be reproduced by Township Staff, upon request, in accordance
with the Township Fees & Charges By -Law;
• that the bullet stating "staff investigate the cost of reprinting the book and bring
back the matter to a future Heritage Committee meeting" of Motion No.
C190522-8 be rescinded.
3. That the applicant be advised of Heritage Committee/Council's decision under the
Mayor's and Heritage Committee, Chair's signature.
Carried.
5. Reports of Members of Council/Municipal Officers:
a) CS2023-020, Committee Members Dorothy Moore, Ruth Fountain, Jessica Allen re:
Heritage Items Inventory List.
Motion No. HC230619-5
Moved by Veenstra, Seconded by Thibeault
It is recommended
1. That CS2023-020, Committee Members Dorothy Moore, Ruth Fountain, Jessica
Allen re: Heritage Items Inventory List be received and adopted.
2. That the recommendations provided by the volunteers, as outlined in Appendix 1 be approved.
3. That the recommendations for Council's decision be referred to staff, per By -Law No.
2023-024, and forwarded to the Simcoe County Archives / scanned to the website.
4. That the volunteers be thanked for their time and resourcefulness in completing this
project to preserve the items of the Township of Oro-Medonte.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2023.
b) Kayla Thibeault, Committee Member re: Correspondence dated May 19, 2023 from The
Canadian Press, Parks Canada Plans Major Rewrite of More Than 200 Historic Site
Plaques.
Motion No. HC230619-6
Moved by Fountain, Seconded by Allen
1. That the correspondence dated May 19, 2023 from The Canadian Press and
presented by Kayla Thibeault, Committee Member re: Parks Canada Plans Major
Rewrite of More Than 200 Historic Site Plaques be received.
2. And Whereas the Oro-Medonte Heritage Committee have been made aware of
inconsistencies on the various plaques installed at the National Historic Site — Oro
African Methodist Episcopal Church (Oro African Church).
3. And Whereas the Federal Government have initiated a review and modernization of
the verbiage listed at national historic sites throughout Canada.
4. Now Therefore the Oro-Medonte Heritage Committee recommends to Council that
correspondence be sent, under the Mayor's and Heritage Committee, Chair's
signature, to the applicable federal representatives, including Member of Parliament
Doug Shipley, to respectfully request that the national plaques at the Oro African
Church be reviewed and updated.
Carried.
c) Kayla Thibeault, Committee Member re: Rail Trail Designation.
Motion No. HC230619-7
Moved by Thibeault, Seconded by Veenstra
It is recommended
1. That the correspondence presented by Kayla Thibeault, Committee Member re: Rail
Trail Designation be received.
2. That staff report back to the Committee with respect to identifying the Rail Trail as a
Cultural Heritage Landscape.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2023.
d) Catherine McCarroll, Intermediate Planner re: Township Heritage Books.
Motion No. HC230619-8
Moved by Moore, Seconded by Fountain
It is recommended
1. That the correspondence as presented by Catherine McCarroll, Intermediate
Planner re: Township Heritage Books be received and approved as outlined.
2. That the Heritage Committee members make appropriate arrangements
accordingly.
Carried.
e) Catherine McCarroll, Intermediate Planner re: Register of Heritage Listed and
Designated Properties.
Motion No. HC230515-9
Moved by Veenstra, Seconded by Thibeault
It is recommended
1. That the information from Catherine McCarroll, Intermediate Planner re: Register
and Heritage Listed of Designated Properties be received.
2. That staff forward appropriate correspondence to the Listed properties to inquire
interest to proceed with the designation process.
Carried.
f) Catherine McCarroll, Intermediate Planner re: Revised Municipal Heritage Register Policy
Motion No. HC230619-10
Moved by Allen, Seconded by Moore
It is recommended
1. That the correspondence presented by Catherine McCarroll, Intermediate Planner
re: Revised Municipal Heritage Register Policy be received.
2. That it is recommended to Council that
• POL-PR-013 be repealed and replaced with POL-PLAN-013, Municipal Heritage
Register Policy, Version 2, Updated June 14, 2023 and hereby adopted;
• And that staff be delegated authority to prepare and maintain the appropriate
Appendices, contained in POL-PLAN-013, to give effect to the Municipal Heritage
Register Policy.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2023.
g) Catherine McCarroll, Intermediate Planner re: Ontario Heritage Conference, London,
Ontario, June 15-17, 2023.
Motion No. HC230619-11
Moved by Fountain, Seconded by Allen
It is recommended that the information presented by Catherine McCarroll, Intermediate
Planner re: Ontario Heritage Conference, London, Ontario, June 15-17, 2023 be
received.
Carried.
h) Catherine McCarroll, Intermediate Planner re: Heritage Committee Meeting Schedule,
July, August, 2023.
Motion No. HC230619-12
Moved by Thibeault, Seconded by Moore
It is recommended
1. That the verbal information presented by Catherine McCarroll, Intermediate Planner
re: Heritage Committee Meeting Schedule, July, August, 2023 be received.
2. That it is recommended to Council that By -Law No. 2019-021, Heritage Committee,
be waived to allow the Heritage Committee to meet once in the summer, date to be
determined.
6. Next Meeting Date:
To Be Determined.
Carried.
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Heritage Committee Minutes — Monday, June 19, 2023.
7. Adjournment:
a) Motion to Adjourn.
Motion No. HC230619-13
Moved by Veenstra, Seconded by Fountain
It is recommended that we do now adjourn at 8:18 p.m.
Councillor Richard SchelF, Chair
Carried.
\�/�. _\�.
Jane to Teeter, Deputy Clerk
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