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The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, September 27, 2023 1:32 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Shawn Binns, Director,
Present: Operations and Community Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; George Vadeboncoeur, Interim Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Curtis
Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Justin Metras, Manager, Capital Projects and
Infrastructure, Karla Musso-Garcia, Manager, Operations; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Council Meeting Minutes — Wednesday, September 27, 2023
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230927-1
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, September 27, 2023
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230927-2
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now go in Closed Session at 1:35 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update);
• Solicitor -client privilege; Litigation affecting the municipality (Zone 1 Water), (Cannabis).
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
b) Motion to Rise and Report.
Motion No. C230927-3
Moved by Clark, Seconded by Young
Be it resolved that we do now Rise at 3:30 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update);
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water);
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis);
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Sophia Duguay, Hicks Morley Hamilton Stewart
Storie LLP.
Motion No. C230927-4
Moved by Young, Seconded by Schell
Be it resolved
1. That confidential verbal information presented by Robin Dunn, CAO and legal counsel,
Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee negotiations
(Staffing/Organizational Update) be received.
2. That staff and legal counsel proceed as outlined.
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone
1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Shawn Binns,
Director, Operations and Community Services; George Vadeboncoeur, Interim Director,
Development Services; Michelle Jakobi, Director, Environmental Services; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Chris Williams, Brian Chung, Andrea Skinner,
Aird & Berlis LLP.
Motion No. C230927-5
Moved by Bard, Seconded by Young
Be it resolved
1. That the confidential memorandum correspondence dated September 26, 2023 and
presented by Robin Dunn, CAO and legal counsel, Aird & Berlis LLP re: Solicitor -client
privilege; Litigation affecting the municipality (Zone 1 Water) be received.
2. That staff and legal counsel proceed as directed.
Carried.
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Shawn Binns,
Director, Operations and Community Services; George Vadeboncoeur, Interim Director,
Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Chris Williams, Andrea Skinner, Aird & Berlis LLP.
Motion No. C230927-6
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That the confidential memorandum correspondence dated September 26, 2023 and
presented by Robin Dunn, CAO and legal counsel, Aird & Berlis LLP, re: Solicitor -client
privilege; Litigation affecting the municipality (Cannabis) be received.
2. That staff and legal counsel continue to proceed as directed.
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
Motion No. C230927-8
Moved by Schell, Seconded by Lavoie
Be it resolved that Procedural By -Law No. 2023-043, Section 14.10 be waived to allow
members of the public to provide Open Forum comments without registering through the
designated process.
Carried.
10.Open Forum:
None.
17. Notice of Motions:
a) Brought by Deputy Mayor Lavoie, September 1, 2023.
Notice of Motion for September 13, 2023 Council meeting.
To be dealt with at the September 27, 2023 Council meeting.
Re: Burl's Creek Net Benefit Review
Motion No. C230927-9
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that, in follow up to the 2023 Boots and Hearts event at Burl's Creek Event
Park, staff be directed to review and report back to Council on cost, traffic, policing burden,
cost of police prosecution after the event has closed, traffic plan adherence, cost of
Township resources applied to the event, sound wall records, public mischief and
misconduct occurrences, property zoning and taxes, event permit fee, etc.
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
5. Minutes of Council and Committees:
a) Minutes of Human Resources Committee meeting held on Monday, September 11,
2023.
b) Minutes of Special Council meeting held on Tuesday, September 12, 2023.
c) Minutes of Council meeting held on September 13, 2023.
d) Minutes of Heritage Committee meeting held on Monday, September 18, 2023.
Motion No. C230927-7
Moved by Clark, Seconded by Schell
Be it resolved that the
a) Minutes of the Human Resources Committee meeting held on Monday, September 11,
2023
be received; that the draft
b) Minutes of the Special Council meeting held on Tuesday, September 12, 2023 and
c) Minutes of the Council meeting held on Wednesday, September 13, 2023
be received and adopted as printed and circulated; and that the draft
d) Minutes of Heritage Committee meeting held on Monday, September 18, 2023
be received and that the recommendations therein, per Motion Nos. HC230918-6,
HC230918-7, HC230918-8, be adopted.
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
12. Reports of Municipal Officers for Information Only:
a) OCS2023-13, Justin Metras, Manager, Infrastructure and Capital Projects re: 2023
Roads and Bridge Capital Program Update.
b) FI2023-08 (Revised), Nelly Morrow, Director, Finance/Chief Financial Officer re:
Financial Executive Summary — Q1 & Q2 2023.
Motion No. C230927-10
Moved by Hutcheson, Seconded by Bard
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) OCS2023-13, Justin Metras, Manager, Infrastructure and Capital Projects re: 2023 Roads
and Bridge Capital Program Update;
b) FI2023-08 (Revised), Nelly Morrow, Director, Finance/Chief Financial Officer re: Financial
Executive Summary — Q1 & Q2 2023.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided Updates: Councillor Schell.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw;
Councillor Hutcheson.
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Council Meeting Minutes — Wednesday, September 27, 2023
11. Reports of Municipal Officers for Action:
a) OCS2023-015, Karla Musso-Garcia, Manager, Operations re: Award of RFQ- Supply,
delivery, mixing and stacking of screened winter sand.
Motion No. C230927-11
Moved by Schell, Seconded by Bard
Be it resolved
1. That OCS2023-015, Karla Musso-Garcia, Manager, Operations re: Award of RFQ-
Supply, delivery, mixing and stacking of screened winter sand be received and adopted.
2. That RFQ- OCS 2023-09 supply, delivery and mixing and stacking of screened winter
sand be awarded to Duivenvoorden Haulage as follows:
Small Crescent $14.75 / tonne,
South Pit $13.25 / tonne,
North Pit $15.25 / tonne,
North Yard $15.60 / tonne.
3. That the Township continue with the Georgian Bay Purchasing Cooperative for the
purchase of road salt at a rate of $67.63 per tonne and treated salt at $95.72 per tonne.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
b) OCS2023-016, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2023-010 Supply And Delivery Of One (1) Full Size Y2 Ton 4wd Crew Cab Pick -Up
Truck With 6' Box.
Motion No. C230927-12
Moved by Bard, Seconded by Schell
Be it resolved
1. That OCS2023-016, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2023-10 Supply And Delivery Of One (1) Full Size Y2 Ton 4wd Crew Cab Pick -Up
Truck With 6' Box be received and adopted.
2. That Tender OCS2023-10 Supply and Delivery Of One (1) Full Size Y2 Ton 4wd Crew
Cab Pick -Up Truck With 6' Box be awarded to Bourgeois Motors Ltd, in the amount of
$62,770 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township;
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
c) OCS2023-017, Shawn Binns, Director, Operations and Community Services re: Final
Parks and Recreation Master Plan.
Motion No. C230927-13
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That OCS2023-017, Shawn Binns, Director, Operations and Community Services re: Final
Parks and Recreation Master Plan be received and adopted.
2. That the Parks and Recreation Master Plan be used to provide direction and guide future
decisions related to Parks and Recreation facilities and services.
d) CS2023-024, Janette Teeter, Deputy Clerk re: Heritage Committee Public
Representation, Two (2) Appointments.
Motion No. C230927-14
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That CS2023-024, Janette Teeter, Deputy Clerk re: Heritage Committee Public
Representation, Two (2) Appointments be received and adopted.
2. That, for the remainder of the 2022-2026 term, the following be appointed:
Anne Walker,
Jessie Woodrow.
3. That staff proceed accordingly.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, September 27, 2023
15.Consent Agenda:
a) Correspondence from Lake Simcoe Watch and the Town of Georgina re: Request for
Resolution of Support, Lake Simcoe Phosphorus Reduction Strategy.
Staff Recommendation: Receive, Support, Letter under Mayor's Signature to
Premier Ford, Honourable David Piccini, Minister of the Environment,
Conservation and Parks; All Lake Simcoe watershed MPPs; The Lake Simcoe
Region Conservation Authority (LSRCA) and all Lake Simcoe watershed
municipalities
Motion No. C230927-15
Moved by Clark, Seconded by Hutcheson
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence from Lake Simcoe Watch and the Town of Georgina re: Request for
Resolution of Support, Lake Simcoe Phosphorus Reduction Strategy.
Received, Supported, Letter under Mayor's Signature to Premier Ford, Honourable
David Piccini, Minister of the Environment, Conservation and Parks; All Lake
Simcoe watershed MPPs; The Lake Simcoe Region Conservation Authority
(LSRCA) and all Lake Simcoe watershed municipalities
Carried.
16. Communications/Petitions:
None.
17.Notice of Motions:
b) Brought by Councillor Hutcheson, September 15, 2023.
Notice of Motion for September 27, 2023 Council meeting.
To be dealt with at the October 11, 2023 Council meeting.
Re: Proposed Installation of a Rainbow Cross -Walk within the Township of Oro-Medonte
Be it resolved that the Operations Department bring forward a report on the installation
of a Rainbow Cross -Walk within the Township of Oro-Medonte.
18. By -Laws:
None.
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Council Meeting Minutes — Wednesday, September 27, 2023
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2023-086: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 27, 2023.
Motion No. C230927-16
Moved by Schell, Seconded by Lavoie
Be it resolved that By -Law No. 2023-086: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 27, 2023 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230927-17
Moved by Clark, Seconded by Lavoie
Be it resolved that we do now adjourn at 4:45 p.m.
ayor, Randy Greenlaw
Carried.
\;\ oQC a
e' ty Clerk, Janette Teeter
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