09 13 2023 Council Minutesa.itbucir,mship of
Proud Heritage, Exciting Future
Wednesday, September 13, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
2:35 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Derek Witlib, Director, Development Services; Michelle Jakobi,
Director, Environmental Services; George Vadeboncoeur, Interim
Director, Development Services; Curtis Shelswell, Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer; Andy
Karaiskakis, Manager, Planning Services; Garry McCartney, Chief
Building Official; Jenny Legget, Communications and Public Relations
Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, September 13, 2023
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230913-1
Moved by Hutcheson, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, September 13, 2023
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals)., as Councillor
Schell indicated he owns and operates a Bed & Breakfast (B&B) short term rental.
Motion No. C230913-2
Moved by Lavoie, Seconded by Bard
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230913-3
Moved by Bard, Seconded by Schell
Be it resolved that we do now go in Closed Session at 2:38 p.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (Zone 1 Water); (Cannabis,
918 Line 3 South; 250 Ridge Road West); (Short Term Rentals);
• Acquisition/disposition of land (2299 Highway 11 North);
• Litigation affecting the municipality (Eagles Rest Estates Inc.);
• Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Governance).
Carried.
b) Motion to Rise and Report.
Motion No. C230913-4
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now Rise at 3:52 p.m. and Recess until 4:00 p.m. at which
time we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Zone 1 Water);
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis, 918 Line 3 South; 250 Ridge Road West);
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Short Term Rentals);
f) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (2299
Highway 11 North);
and that Closed Session Items 4
g) Robin Dunn, CAO re: Litigation affecting the municipality (Eagles Rest Estates
Inc.),
h) Robin Dunn, CAO re: Education or training of members in accordance with Section
239 (3.1) of the Municipal Act, 2001, as amended (Governance);
be brought forward to Item 19 Closed Session Items (Unfinished Items).
Refer to Item 19.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2023)
Statistic Update.
Motion No. C230913-5
Moved by Bard, Seconded by Young
Be it resolved that the Presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2023)
Statistic Update be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Joint Compliance Audit Committee meeting held on Wednesday, August 2,
2023.
b) Minutes of Council meeting held on Wednesday, August 16, 2023.
c) Minutes of Special Council meeting held on Tuesday, August 29 and Wednesday,
August 30, 2023.
Motion No. C230913-6
Moved by Lavoie, Seconded by Clark
Be it resolved that the
a) Minutes of the Joint Compliance Audit Committee meeting held on Wednesday, August 2,
2023
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, August 16, 2023 and
c) Minutes of the Special Council meeting held on Tuesday, August 29 and Wednesday,
August 30, 2023
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) OCS2023-014, Shawn Binns, Director, Operations & Community Services re: Award of
RFP# OCS2023-08.
Motion No. C230913-7
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That OCS2023-014, Shawn Binns, Director, Operations & Community Services re:
Award of RFP# OCS2023-08 be received and adopted.
2. That RFP #0CS2023-08 Fleet Review be awarded to Fleet Challenge Canada Inc. in
the amount of $58,850 (excluding HST).
3. That the bidders be thanked under the Director, Operations and Community Services'
signature.
12.Reports of Municipal Officers for Information Only:
None.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following Members of Council provided updates: Mayor Greenlaw; Councillor
Young.
14.Announcements:
The following Members of Council provided Announcements: Mayor Greenlaw, Councillors
Hutcheson and Young.
15. Consent Agenda:
a) Correspondence from Orillia Public Library Board re: Township of Oro-Medonte
Statistics: August, 2023.
Staff Recommendation: Receive for Information Only.
b) Nottawasaga Valley Conservation Authority, meeting minutes of June 23, 2023 and
meeting highlights of August 25, 2023 meeting.
Staff Recommendation: Receive for Information Only.
c) Correspondence from the County of Simcoe re: Notice of Decision, Official Plan
Amendment No. 46, Part Lots 41 & 42, Concession EPR, Medonte (Craighurst Limited
Partnership).
Staff Recommendation: Receive for Information Only.
Motion No. C230913-8
Moved by Schell, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence from Orillia Public Library Board re: Township of Oro-Medonte Statistics:
August, 2023.
Received for Information Only.
b) Nottawasaga Valley Conservation Authority, meeting minutes of June 23, 2023 and
meeting highlights of August 25, 2023 meeting.
Received for Information Only.
c) Correspondence from the County of Simcoe re: Notice of Decision, Official Plan
Amendment No. 46, Part Lots 41 & 42, Concession EPR, Medonte (Craighurst Limited
Partnership).
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
16. Communications/Petitions:
None.
17.Notice of Motions:
a) Brought by Deputy Mayor Lavoie, September 1, 2023
Notice of Motion for September 13, 2023 Council meeting
To be dealt with at the September 27, 2023 Council meeting
Re: Burl's Creek Net Benefit Review
Be it resolved that, in follow up to the 2023 Boots and Hearts event at Burl's Creek
Event Park, staff be directed to review and report back to Council on cost, traffic,
policing burden, cost of police prosecution after the event has closed, traffic plan
adherence, cost of Township resources applied to the event, sound wall records,
public mischief and misconduct occurrences, property zoning and taxes, event permit
fee, etc.
18. By -Laws:
None.
19. Closed Session Items (Unfinished Items):
a) Motion to go Into Closed Session.
Motion No. C230913-9
Moved by Young, Seconded by Schell
Be it resolved that we do now go in Closed Session at 4:36 p.m. to discuss
• Litigation affecting the municipality (Eagles Rest Estates Inc.);
• Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Governance).
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
Motion No. C230913-10
Moved by Clark, Seconded by Lavoie
Be it resolved that we do now Rise at 5:49 p.m. and Report on the Closed Session Items 4
g) Robin Dunn, CAO re: Litigation affecting the municipality (Eagles Rest Estates Inc.);
h) Robin Dunn, CAO re: Education or training of members in accordance with Section 239
(3.1) of the Municipal Act, 2001, as amended (Governance);
in addition to Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water);
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis, 918 Line 3 South; 250 Ridge Road West);
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals);
f) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (2299
Highway 11 North);
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone
1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Michelle Jakobi, Director, Environmental Services;
Jenny Legget, Communications and Public Relations Officer; Brian Chung, Aird & Berlis
LLP.
Motion No. C230913-11
Moved by Young, Seconded by Lavoie
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and legal
counsel, Aird & Berlis LLP, re: Solicitor -client privilege; Litigation affecting the municipality
(Zone 1 Water) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis, 918 Line 3 South; 250 Ridge Road West).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; George
Vadeboncoeur, Interim Director, Development Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget,
Communications and Public Relations Officer; David Reiter, Andrea Skinner, Aird & Berlis
LLP.
Motion No. C230913-12
Moved by Schell, Seconded by Young
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO and legal counsel,
Aird & Berlis LLP, re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis, 918 Line 3 South; 250 Ridge Road West) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals).
Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals) as Councillor Schell
indicated he owns and operates a Bed & Breakfast (B&B) short term rental. Councillor
Schell left the room and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; George
Vadeboncoeur, Interim Director, Development Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget,
Communications and Public Relations Officer; Laura Dean, Aird & Berlis LLP.
Motion No. C230913-13
Moved by Bard, Seconded by Hutcheson
Be it resolved that the confidential correspondence and confidential verbal information
presented by Robin Dunn, CAO and legal counsel, Aird & Berlis LLP, re: Solicitor -client
privilege; Litigation affecting the municipality (Short Term Rentals) be received.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
f) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (2299
Highway 11 North).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; George
Vadeboncoeur, Interim Director, Development Services.
Motion No. C230913-14
Moved by Lavoie, Seconded by Schell
Be it resolved
1. That the confidential verbal information presented by Donna Hewitt, Director, Corporate
Services re: Acquisition/disposition of land (2299 Highway 11 North) be received.
2. That staff proceed as directed by Council.
Carried.
g) Robin Dunn, CAO re: Litigation affecting the municipality (Eagles Rest Estates Inc.).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; George
Vadeboncoeur, Interim Director, Development Services; Garry McCartney, Chief Building
Official; Andy Karaiskakis, Manager, Planning Services; Michelle Jakobi, Director,
Environmental Services; Edward Veldboom, Russell Christie LLP.
Motion No. C230913-15
Moved by Clark, Seconded by Bard
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO and legal counsel,
Russell Christie LLP, re: Litigation affecting the municipality (Eagles Rest Estates Inc.) be
received.
2. That staff and legal counsel proceed as outlined.
Carried.
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Council Meeting Minutes — Wednesday, September 13, 2023
h) Robin Dunn, CAO re: Education or training of members in accordance with Section 239
(3.1) of the Municipal Act, 2001, as amended (Governance).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer.
Motion No. C230913-16
Moved by Young, Seconded by Lavoie
Be it resolved that the confidential verbal information and presented by Robin Dunn, CAO re:
Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (Governance) be received.
Carried.
20. Confirmation By -Law:
a) 2023-085: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 13, 2023.
Motion No. C230913-17
Moved by Schell, Seconded by Clark
Be it resolved that By -Law No. 2023-085: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 13, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230913-18
Moved by Bard, Seconded by Young
Be it resolved that we do now adjourn at 5:53 p.m.
Mayor, Randy Greenlaw
Carried.
Clerkk,\Yvonne Aubichon
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