04 17 2023 Heritage Committee Minutes —•! The Township of Oro-Medonte
Township f _ Heritage Committee Meeting Minutes
Council Chambers
Amid Heritage, Exciting Future
Monday, April 17, 2023 6:00 p.m.
Present: Councillor Richard Schell, Chair
Jessica Allen
Robert Bayley
Ruth Fountain
Dorothy Moore
Kayla Thibeault
Victoria Veenstra (arrived @ 6.02 p.m.)
Regrets: Mayor Randy Greenlaw
Councillor Lori Hutcheson, Co-Chair
Staff Present: Catherine McCarroll, Intermediate Planner; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk
Councillor Schell assumed the Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. H230417-1
Moved by Allen, Seconded by Thibeault
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, April 17, 2023 be received and approved.
Carried.
2. Disclosure of Pecuniary Interest:
None.
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Heritage Committee Minutes — Monday, April 17, 2023.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on Monday, March 27, 2023.
Motion No. H230417-2
Moved by Allen, Seconded by Bayley
It is recommended that the draft minutes of Heritage Committee meeting held on
Monday, March 27, 2023 be received and approved as printed and circulated.
Carried.
4. Deputations:
a) Marilyn Gregory re: 100th Anniversary Celebrations for the Hawkestone Community Hall.
Motion No. H230417-3
Moved by Moore, Seconded by Fountain
It is recommended
1 . That the deputation from Marilyn Gregory re: 100th Anniversary Celebration of the
Hawkestone Community Hall be received.
2. That Section 14.8 o) of the Procedural By-Law No. 2017-165 be waived.
3. That the Heritage Committee members provide historical and heritage expertise/
research as needed.
4. That, as confirmed with Operations & Community Services (OCS), OCS staff
continue to work with Hawkestone Hall Board with respect to the grant request with
the Legacy Fund — Building Communities through Arts and Heritage with the
Ministry of Canadian Heritage.
Carried.
b) Tracey McKillop re: Designation of the Hawkestone Fire Bell.
Motion No. H230417-4
Moved by Thibeault, Seconded by Veenstra
It is recommended
1. That the deputation from Tracey McKillop re: Designation of the Hawkestone Fire
Bell be received.
2. That Section 14.8 o) of the Procedural By-Law No. 2017-165 be waived.
3. That it is recommended to Council that, once the Hawkestone Fire Hall Bell is
relocated to the new Fire Hall, the Heritage Committee consider options including
proceeding with the designation process.
Carried.
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Heritage Committee Minutes — Monday, April 17, 2023.
5. Communications:
a) Taylor Liedtke re: Ideas for the Oro African Church, Cemetery Signs and
Wilberforce Street Signs.
Motion No. H230417-5
Moved by Bayley, Seconded by Allen
It is recommended
1. That the correspondence from Taylor Liedtke re: Ideas for the Oro African Church,
Cemetery Signs and Wilberforce Street Signs be received.
2. That the street sign matter be further researched and brought back to the Heritage
Committee.
3. That the ownership and alteration of the cairn be researched and brought back to
the Committee.
4. That the cemetery signage be considered in conjunction when a standard is
established for consistency for all cemetery signs.
5. That the applicant be advised of Committee's decision and thanked for his research
and initiative.
Carried.
6. Reports of Members of Council/Municipal Officers:
a) Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: Township
Social Media Posts Regarding Heritage Related Items.
Motion No. H230417-6
Moved by Allen, Seconded by Veenstra
It is recommended that the verbal information from Vanessa Cooper, Social Media
Coordinator/Corporate Executive Assistant re: Township Social Media Posts Regarding
Heritage Related Items be received.
Carried.
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Heritage Committee Minutes — Monday, April 17, 2023.
b) Catherine McCarroll, Intermediate Planner re: Draft Strategic Work Plan 2022-2026.
Motion No. H230417-7
Moved by Moore, Seconded by Fountain
It is recommended
1. That the correspondence from Catherine McCarroll, Intermediate Planner re: Draft
Strategic Work Plan 2022-2026 be received.
2. That it is recommended to Council that the Heritage Committee Strategic Work Plan
(2022-2026 Term of Council), as amended, be adopted.
Carried.
c) Catherine McCarroll, Intermediate Planner re: Register of Heritage Listed and Designated
Properties.
Motion No. H230417-8
Moved by Veenstra, Seconded by Bayley
It is recommended that the information from Catherine McCarroll, Intermediate Planner
re: Register and Heritage Listed of Designated Properties be received and brought back
to a future Heritage Committee meeting.
Carried.
d) Kayla Thibeault, Committee Member re: Ontario Heritage Conference in Gravenhurst,
2024.
Motion No. H230417-9
Moved by Thibeault, Seconded by Moore
It is recommended that the verbal information from Kayla Thibeault, Committee Member
re: Ontario Heritage Conference in Gravenhurst, 2024 be received.
Carried.
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Heritage Committee Minutes — Monday, April 17, 2023.
e) Catherine McCarroll, Intermediate Planner re: 2023 Meeting Schedule.
Motion No. H230417-10
Moved by Fountain, Seconded by Allen
It is recommended that the verbal information from Catherine McCarroll, Intermediate
Planner re: 2023 Meeting Schedule be received.
Carried.
7. Next Meeting Date:
Monday, May 15, 2023.
8. Adjournment:
a) Motion to Adjourn.
Motion No. H230417-11
Moved by Fountain, Seconded by Moore
It is recommended that we do now adjourn at 8.09 p.m.
Carried.
Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk
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