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09 13 2023 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting � Towr�s�aipa�,F Wednesday, September 13, 2023 2:30 p.m. - Open Session I'voud H,,ri,a�qe, Exciting Fuhire Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 128 Council Meeting Agenda - September 13, 2023 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water). d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis, 918 Line 3 South; 250 Ridge Road West). e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals). f) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (2299 Highway 11 North). g) Robin Dunn, CAO re: Litigation affecting the municipality (Eagles Rest Estates Inc.). h) Robin Dunn, CAO re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Governance). 5. Minutes of Council and Committees: 5 - 30 a) Minutes of Joint Compliance Audit Committee meeting held on Wednesday, August 2, 2023. 31 - 46 b) Minutes of Council meeting held on Wednesday, August 16, 2023. Page 2 of 128 Council Meeting Agenda - September 13, 2023 47 - 53 c) Minutes of Special Council meeting held on Tuesday, August 29 and Wednesday, August 30, 2023. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: 54 - 64 a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2023) Statistic Update. 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 65 - 68 a) OCS2023-014, Shawn Binns, Director, Operations & Community Services re: Award of RFP# OCS2023-08. 12. Reports of Municipal Officers for Information Only: None. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. Page 3 of 128 Council Meeting Agenda - September 13, 2023 14. Announcements: 15. Consent Agenda: 69 a) Correspondence from Orillia Public Library Board re: Township of Oro- Medonte Statistics: August, 2023. Staff Recommendation: Receive for Information Only. 70 - 77 b) Nottawasaga Valley Conservation Authority, meeting minutes of June 23, 2023 and meeting highlights of August 25, 2023 meeting. Staff Recommendation: Receive for Information Only. 78 - 127 c) Correspondence from the County of Simcoe re: Notice of Decision, Official Plan Amendment No. 46, Part Lots 41 & 42, Concession EPR, Medonte (Craighurst Limited Partnership). Staff Recommendation: Receive for Information Only. 16. Communications/Petitions: None. 17. Notice of Motions: a) Brought by Deputy Mayor Lavoie, September 1, 2023 Notice of Motion for September 13, 2023 Council meeting To be dealt with at the September 27, 2023 Council meeting Re: Burl's Creek Net Benefit Review Be it resolved that, in follow up to the 2023 Boots and Hearts event at Burl's Creek Event Park, staff be directed to review and report back to Council on cost, traffic, policing burden, cost of police prosecution after the event has closed, traffic plan adherence, cost of Township resources applied to the event, sound wall records, public mischief and misconduct occurrences, property zoning and taxes, event permit fee, etc. 18. By-Laws: None. 19. Closed Session Items (Unfinished Items): 20. Confirmation By-Law: 128 a) 2023-085: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 13, 2023. 21. Adjournment: a) Motion to Adjourn. Page 4 of 128 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... MINUTES Joint Compliance Audit Committee Wednesday, August 2, 2023 9:00 AM County Administration Centre Council Chambers Chair: Doug Taylor Members Present representing the Township of Oro-Medonte: Chair Doug Taylor, Vice-Chair Bob Adam, Member Clive Algie, Member Peter Anderson, and Member Ruben Rosen Staff Present: John Daly, County Clerk and Jonathan Magill, Deputy Clerk Also Present: Randy Greenlaw, Candidate; Evelyn Pollock, Applicant; Harry Hughes, Applicant Representative; and Yvonne Aubichon, Township of Oro-Medonte Clerk 1 . Call to Order The Chair called the meeting to order at 9:05 a.m. 2. Disclosure of Pecuniary Interest No declarations were brought forward at this time. 3. Approval of the Agenda Resolution JCAC-30-23 Moved by: Vice-Chair Bob Adam Seconded by: Member Clive Algie That the agenda for the August 2, 2023 meeting of the Joint Compliance Audit Committee be approved. CARRIED 4. Approval of Minutes Resolution JCAC-31-23 Moved by: Vice-Chair Bob Adam Seconded by: Member Peter Anderson Page 5 of 128 Page 1 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... That the Joint Compliance Audit Committee minutes of July 5, 2023 be confirmed and adopted. CARRIED 5. Opening Statement by the Chair Chair Doug Taylor made an opening statement welcoming those in attendance to the meeting. The Chair provided an overview of the format of the meeting. The Chair clarified the role of the Committee and the options before them. The Chair indicated the Committee may move into private session for deliberations and that audio of the meeting would be recorded for the sole purpose of creating a transcript of the meeting for the minutes. 6. Application(s) for a Compliance Audit 6.1. Township of Oro-Medonte SC-JCAC-23-09 Candidate Randy Greenlaw - Applicant Evelyn Pollock Applicant Evelyn Pollock and their representative Harry Hughes provided a statement. Candidate Randy Greenlaw provided a statement. Resolution JCAC-32-23 Moved by: Member Bob Adam Seconded by: Member Peter Anderson That the Joint Compliance Audit Committee meeting be recessed at 10:15 a.m. and move into closed session to deliberate SC-JCAC-23- 09. CARRIED The Committee resumed in open session at 10:52 a.m. Resolution JCAC-33-23 Moved by: Member Bob Adam Seconded by: Member Clive Algie That Application for a Compliance Audit Number SC-JCAC-23-09 related to Candidate Randy Greenlaw and Applicant Evelyn Pollock in the Township of Oro-Medonte be: • rejected. The decision above is made for the following reasons: Page 6 of 128 Page 2 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... • The Committee finds the Applicant's submissions, both written and oral, were largely speculative in nature and not based on factual information presented to the Committee. • The information provided in support of the application did not raise a reasonable probability that a breach of the campaign finance provisions of the Municipal Elections Act, 1996 has occurred. CARRIED 7. Adjournment Resolution JCAC-34-23 Moved by: Member Ruben Rosen Seconded by: Member Bob Adam That the August 2, 2023 meeting of the Joint Compliance Audit Committee be adjourned at 10:54 a.m. CARRIED 8. Transcript - Joint Compliance Audit Committee - August 2, 2023 5 - 26 Transcript - Joint Compliance Audit Committee - August 2, 2023 Committee Clerk Chair Page 7 of 128 Page 3 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Page 8 of 128 Page 4 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.t';B.>d I p[: c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' The Committee meeting was called to order at 9:05 a.m. Chair Doug Taylor: Well,good morning,everyone.We'd like to call the meeting to order,and apologize for the brief delay. Thank you all for attending. It is now 9:05 a.m.,and I'll call this meeting to order. I'll get through the first few housekeeping agenda items before making an opening statement of how the meeting will proceed and then we will address the application on today's agenda. For the Committee, is there a disclosure of pecuniary interest?Thank you. None.And we have the approval of the agenda as the next item. I'll ask for a mover to approve the agenda. Member Bob Adam: Bob. Chair Doug Taylor: Thanks, Bob.And a seconder.Thanks,Clive.So the resolution reads that the agenda for the August 2nd, 2023 meeting of the Joint Compliance Audit Committee be approved.All in favour?Thank you.That moves us onto item number four on the agenda,the approval of the minutes.So again, I'll ask for a mover from the Committee to approve the minutes. Member Bob Adam: I'll move. Chair Doug Taylor: Bob,thank you.And seconder?Peter.Thank you.The resolution reads that the Joint Compliance Audit Committee meeting minutes of July 5th,2023 be confirmed and adopted. Everyone in favour?Thank you.That takes us to item five on the agenda,the opening statement.So welcome,everyone,to the Joint Compliance Audit Committee meeting of August 2nd,2023.This meeting has been called to hear an application, namely SC-JCAC-23-09,for compliance audit by an elector with respect to election campaign finances of a candidate within the Township of Oro-Medonte for the recent 2022 municipal election. This Committee is an administrative tribunal body created to apply provincially enacted laws related to municipal election campaign funding.The format of the meeting will be as follows.The applicant, Evelyn Pollock,will be given an opportunity to provide an overview of their application through the Chair,and secondly,the candidate, Randy Greenlaw,who is subject to the application,will be given an opportunity to provide an overview of their response to the application or request for clarification through the Chair on the application,and three,the members of the Committee will be given an opportunity to express their views on the application and ask any clarifying questions of either the applicant or the candidate. The Committee will then do one of three things,one, reject the application,two,grant the application and appoint an auditor who will conduct a compliance audit of the candidate's election campaign finances,or three,defer the matter pending receipt of additional information. The Committee may deliberate in private.And if we do so,we ask that you wait patiently outside the chambers until we resume in open session. In addition, I'd ask anyone recognized by the Chair to engage and speak into the microphone in front of you when addressing the Committee so everyone can hear you and because today's proceedings are being recorded for the sole purpose of creating a transcript of the meeting proceedings today.With that we'll move into item 6.1 on the agenda. 6.1 is the application This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 1 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 9 of 128 Page 5 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.t';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, r�,d�'.�',:;!' for compliance audit,the Township of Oro-Medonte, item SC-JCAC-23-09,candidate Randy Greenlaw and applicant Evelyn Pollock.And before you there are three documents, namely SC-JCAC-23-09, compliance audit application,schedule one and candidate additional comments, received July 17th, 2023. So now that we are on item 6.1 of the agenda,the application SC-JCAC-23-09 includes the compliant audit application of Evelyn Pollock against candidate Randy Greenlaw for the Office of Mayor in the Township of Oro-Medonte 2022 municipal election.Schedule one is the candidate's form 4 filed financial statement and we have comments received by the candidate prior to today's hearing.So with the applicant's statement,we will start with...sorry.We will start with the applicant. Does the applicant have a statement or additional information to provide to the Committee in addition to the information submitted in their application? Applicant Evelyn Pollock: Do I press this? Chair Doug Taylor: Yeah. Applicant Evelyn Pollock: Thank you, Mr.Chair and members of the Committee. I truly appreciate the opportunity to come before you to have you consider my compliance audit application.You have a big responsibility in terms of sustaining our democracy.And I am glad for the checks and balances that are in place through this audit compliance Committee. So who am I?Why did I bother?Why didn't I just stay home?And who's the person next to me?My name is Evelyn Pollock. I am an homeowner and have been with my husband for 20 years in Oro- Medonte. I take politics seriously. However, I have not participated in politics locally. I did when I was much younger. I was a elected trustee for three terms,vice chair and chair of a school board within the original City of Toronto.So I understand some things, but I do not fully understand others. For that reason, I approached Harry Hughes with some of my concerns and he assisted me in looking at some of the information that was available that I may not have clearly understood.So I'm here.And I respect Randy Greenlaw,our mayor.This is not a personal vendetta. Until today I never shook the hands of Randy Greenlaw,and I have no personal vendetta. What triggered my presence here today is that during the election process early in August, I became aware of some things that I felt were irregular within our community through the election.And I began to watch very closely.At that time, I was not looking at Randy Greenlaw's finances or any of that. I was collecting information. I was observing. I watched live streaming meetings,which I've done over a long period of time.And I asked for information. I wrote letters to council when I saw irregularities. I actually wrote a letter regarding signs which I felt weren't appropriately placed during the election,and we sent that to the Clerk in Oro-Medonte.So I am not a one-timer.This is an interest of mine. But what I noticed during the process was that there was disturbing false information and misleading information that was being passed around in the community,which may have resulted in a major change for the electorate. So why does this matter? It's just a financial statement.The financial statement is an indication of financial accountability and throughout the election,every candidate,including Mr.Greenlaw,talked about... I've kept some of the brochures.This is only one.All talked about financial accountability,this is from the brochure,integrity, honesty, professionalism and their promise to the community. I see this as This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 2 of ZZ August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 10 of 128 Page 6 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.t';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, r�,d�'.�',:;!' part of a contract with the community,which made me look closely at the financial statement and realize that there were questions. I'm not accusing anybody of anything,but the questions are valid questions and I'm asking these questions on behalf of others in the community. I don't have a list of people in the audience. I don't know where they came from. I didn't place them there. I did not post this anywhere,this community meeting or my complaint.So I want you to know that this came through my own initiative and the result here in the complaint,some of the background information,was provided by Harry,who I'm going to ask to represent me in the next phase. So I hope that my opening statement,when I looked at the financial statement,my major concerns were how could there be a surplus of$2,780?There was a fairly expensive auditor hired at a price much beyond most of the other candidates or the other mayors. How did it end up in a surplus? How was that surplus paid off?Does the bank... bank account should be indicating the money put in and the money taken out.So that should be somewhere. I noticed that there were certain things missing. For instance, was there not a phone used during the election?Why wasn't that phone expense put here? It's other things like the bank expenses. These may be minor things, but when you are now the mayor of a large corporation with millions of dollars in your control and you have six brand new councilors on your council who are depending on you because of your previous experience on council to make decisions about the financial matters in the county I live in,this is important and I believe it's worthy of an audit.That is not a crime.To have an audit is a challenge for more information that's more conclusive. It also may enforce the need in the future by all council members to be upright about what they present to us and how they deal with the Township's money. So that's why I'm here.At this point, I probably could say a million other things.You wonder who I am. I have a resume here. It's old because I'm old.And it tells you my experience,my education,the kind of investigative work, mediation work,training that I did throughout the Province of Ontario in my 40 years of working.And it tells you what I did after I retired,which is advocacy work for free in the community and I continue to do this.And so I'm happy to share that with the Chair if you feel that would help you. Chair Doug Taylor: Yeah.Thank you.Appreciate the background,but I don't think there's a need for that at this stage. Thank you. Applicant Evelyn Pollock: Not necessary.Okay.So that's where I stop. I'd like to introduce Harry Hughes.Of course he's the...You know all know his name. He was the former mayor for 16 years in the township.I believe he has integrity. I believe that he has information and expertise that I don't have because I'm not an accountant. I hope you'll welcome him to be my representative here today. Is that a problem?Or have I taken all my time? Chair Doug Taylor: No.Thank you very much. Applicant Evelyn Pollock: Thank you. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 3 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 11 of 128 Page 7 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.t';B.>d tq,4„ Jc)�W 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Chair Doug Taylor: And there's no problem. Applicant Evelyn Pollock: Okay.Thank you very much, Mr.Chair and Committee members. Chair Doug Taylor: Okay.Thank you.Thank you for your statement and information. Now what I'd like to do is open it up to the Committee. Do any members of the Committee have any questions for the applicant regarding the application before you?Oh. I'm sorry. Mr. Hughes,are you going to make a statement as well? Representative Harry Hughes: Yes.Thank you, Mr.Chair. Chair Doug Taylor: Thank you.Sorry about that. Representative Harry Hughes: Like you,there's a... First of all,thank you and the Committee for hearing this application. Like you, there's a lot to go over in this submission.And I'm going to keep directly to my notes for expediency and consistency.Okay.And so I first of all wanted to address some of the issues that I saw in Mayor Greenlaw's submission as there appears to be some confusion regarding the scope and the jurisdiction of your Committee.And for further clarity, I just want to make sure I'm correct and we're all correct, is that it's understood that this Committee has jurisdiction to consider all expenses related to the election, whether payment of these expenses occur both before and after the close of voting.Additionally,this applies to both the form of the payment utilized and whether it's paid directly or indirectly. At this point,the Committee and those requesting a review of the audit financial statement have not had a copy of the actual documentation provided to the auditing firm that audited the financial statement for Mayor Greenlaw.Today's meeting focuses on Mayor Greenlaw's audited financial statement that was prepared and based on documents that he submitted to the auditing firm and the context of the information provided to this Committee.The audited financial statement will be considered solely in compliance with the rules of the 2018 Municipal Education Act.And this I have a copy of and I'm sure you have. Non-adherence cited in financial statements by others has no relevancy to this application or the decision of the Committee. In reviewing previous hearing,it appears the Committee is interested in knowing the profile of the candidate expected and a degree of financial literacy and prior experience when completing the audited financial statement. In this instance, Mr. Greenlaw reports that he has an honours degree in business administration. For over 25 years, Randy worked for a number of corporate leaders,such as Labatt Breweries and Alco Nobel,has a strong business acumen.Today, Randy and his brother run a successful small business, has four years of experience on the municipal council.All of the prior experience includes financial background knowledge. He completed the election financial statement on one previous occasion.Additionally, he has four years of experience on council,currently holds a position that can be regarded as a CAO,CEO, I'm sorry,of a multimillion dollar corporation where preparing, reading and understanding complex financial statements is an integral part of the job. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 4 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 12 of 128 Page 8 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.t';B.>d tq,4„ c)nl� 'V ili.t'i[ /Nim,R.B`^ 1, r�,d�'.�',:;!' Additionally,all candidates had the opportunity to participate, live or virtually,in educational workshops to ensure the knowledge of the Municipal Act with a large sector specifically devoted to election financing rules,with the added section entitled A to Z Tips for Completing the Financial Statements.All candidates could also personally view and obtain a printed copy of the Candidate's Guide.Also,specific to Oro-Medonte,prior to the election,the Township Clerk provided incumbent members of council written reminders concerning township resource usage and posted information on an ongoing basis, many being in relation to answers to questions being asked by other candidates for all others to see. Now taking this into consideration,would we not expect to see the issues with Mayor Greenlaw's audit statement that we have submitted.And I will be highlighting each one.When analyzing the statements, the key indicators center around whether the information contained really makes sense,creating what is termed red flags for one or more might reflect on the entire statement. For the most part, I'll adhere to the financial statement in the order that I'm dealing with these things.The first one I'm dealing with, it has to do with the inventory from the previous campaign. It was reported... Mayor Greenlaw acknowledges that he retained his previous campaign inventory,yet contends that none especially post an attachment for signs could be used because the signs they were holding had a different message. Additionally,there was a reported deficit of$2,780. Now this doesn't make sense for someone attempting to conserve election spending and not to use a previous inventory. Now on the signs, next section,Oro-Medonte has about 11,000 homes with approximately 750 kilometers of roads. Now putting this into perspective, it's half the distance from here to Thunder Bay, really making it a challenge for one person to drive all the roads in one day. From personal observations, it was not unusual to see a proliferation of multicolored signs of various sizes often positioned in rows from this campaign.The sign for purchase from Lakefront Signs in Mississauga were someone who picked up election signs were astounded with the large stacks of signs of what was the second order from Candidate Greenlaw.While the$13,453 may appear large,the cost of the large number of signs,of multicolored signs,bring this amount into question. In a submission to your Committee, Mayor Greenlaw did not address the question of whether the cost of the 100s of stakes,screws and fasteners were included in the amount. It does not make sense that this information would be included if these costs were reported. Lakefront Signs would have a record on this information. Under the office,the one thing that stood out was a small amount of money,$188 in office expenses, for the nature of a campaign in the range of expenditures of$25,000 with a large number of campaign workers.This gives rise to the questioning of whether the expenses for additional possibly home business offices were used by campaign workers that were not included in the audit expenses. Additionally,it does not make sense that no postage costs reported for the campaign of this nature.The next has to do with the phones. In his submission, Mayor Greenlaw has acknowledged that he has a number of phones with one being dedicated for the election.The financial statement form specifically has two entries regarding phone costs, until voting day and the other after voting day.Yet there are no phone costs shown in either category.It doesn't make sense that with Mayor Greenlaw's background that this would be admitted where clearly denoted categories for phone use would not be reported.This raises questions in regards to potential of other non-reported expenses. Excuse me. And the next section has to do with bank charges. Until election day reporting no bank charges incurred previous to the election day does not make sense in view of previous information, nor does it make sense to suggest a submission to the Joint Audit Committee that errors in an audited statement regardless of the amount is not worthy of the Committee's time and effort.The next item is the internet expenses.All Oro-Medonte council have expense accounts where they have the option of claiming internet service costs. It doesn't make sense that Mayor Greenlaw would have two internet services provided for the same building.The use of internet costs paid for by the corporation of the Township of This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page S of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 13 of 128 Page 9 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.t';B.>d I p[: c)nl� 'Vii.t'i[ Gi,"IB;B:R oti,o /Nim,R.B`^ 1, r�,d�'.�',:;!' Oro-Medonte is prohibited for election purposes.There are no expenses shown for internet costs, especially with the low office expense entry. This is an area that warrants a review of internet cost allocations.The creation and managing of websites throughout an election campaign and time-consuming and require skills that are usually associated with someone with a business performing the function,charging others for this service. It does not make sense that no payment or honorary was provided for a campaign that received the financial donations totaling$17,490. Under the salaries and benefits and professional fees,there is no entry in the sections of the audit of financial statement either before or after election day.There are substantial number of issues in this category that really don't make a lot of sense. First of all, paying a Toronto based firm$4,836 to do an audit that could have been done locally for$904 in accordance with the township shop local mandate and doesn't make sense for anyone concerned about the amount of election expenses. Ian Veitch and his spouse as private individuals donated an unprecedented for private individuals$3,200 and campaigning for months throughout the Township for then candidate Randy Greenlaw without expecting something in return does not make sense. Rather to this,there's a section under AZ in this guide that...On A6 that deals with this item.Changing the appointment from a sitting member of council to the Municipal Service Corporation that has a budget of$100,000 annually with borrowing capacity of$22 million,changing the member from being a sitting member of council with a seat at the table and direct communication with council,especially when a highly qualified sitting member of council applied for the position,does not make sense.Additionally, it is contrary to governance expectations and contrary to all council appointments as validated in the process for this council in our submission. Beyond limiting,the former member of council's eligible to adhere to a specific time for being a member of council to apply to the Municipal Service Corporation.The appointment made was an individual who has connections to one or more of the 12 municipal water systems and to the group that provided funding and support for the municipal service litigation,where there continues to be ongoing litigation in the courts regarding a lawsuit.During the process for determining the municipal representative to the Municipal Service Corporation,Board Counselor John Bard declared a pecuniary interest,which specifically means that there is a financial interest somewhere. The anomaly was he had not declared this earlier in the agenda item to determine the position of deputy mayor,where he also received a donation.The process for establishing a Municipal Service Corporation has been ongoing for more than two years with no pressing need of urgency. It does not make sense to both change the process for determining the membership of moving ahead with appointments until the council,with six of the seven members new,not having the time to be well- versed in the matter and implications.And clearly,the six new members would place a heavily reliance on the mayor,who has some knowledge and the ability through personally meeting with staff to impact council agendas and motions before being finalized. The information and documentation provided in our pre-subscription warrant further investigation that we are confident,which validates the Mayor Greenlaw put his fingers on the scales,so to speak, resulting in the Ian Veitch's appointment to the Municipal Service Corporation rather than the well- qualified sitting member of council.And I do have his resume with me.At such time, Ian Veitch would receive a substantial amount of money from the corporation for his position on the Municipal Service Committee. Essentially,findings confirmed that the money that Veitch receives post-election is tied directly to services provided to get Randy Greenlaw elected,and should be reported under the category "salaries benefits honorary professional fees."Considering the profound implications for election financing,this needs to be referred to for further investigations,where witnesses can validate and provide further details. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 6 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 14 of 128 Page 10 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.1';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, r�,d�'.�',:;!' Now to note item that expenses not subject to spending limits, Mayor Greenlaw after being elected for the first time,states that he did not have any appreciation or celebration event involving his campaign workers and supporters. He also reports he did not show any appreciation in the form of an honoraria, which may be as incidental as purchasing food or assisting transportation costs.Yet, he paid$4,836 to a Toronto based accounting firm,which is more than five times the amount he could have had completed by a local Simcoe County firm. It's difficult to believe and does not make sense that he would spend $3,932,that's 77%more to a company that did not volunteer work for his campaign,and yet not do an honorariums for his campaign workers.The$2,780.99 cents deficit does not make sense.Taking into consideration that using a local auditing firm that he would've had a surplus of$1,510.10. Additionally,Mayor Greenlaw stated that,"There's no requirement for me to explain how the deficit was paid off,only that it was paid by me." However,the candidate's guide,which I referred to again as a guide we're using this morning,states, "Ending your campaign with a deficit may result in questions being raised about how expenses were paid for,and whether you contributed more than your staff funding limit by paying outstanding expenses for with personal funds." Additionally,it states that,"All contributions, including contributions you made to yourself must be deposited in the campaign bank account."All expenses must be paid from the campaign account, hence that he is required to record how the deficit is paid off. Mayor Greenlaw's opinion that the qualified opinion of his auditors is negated in a paragraph two,entitled "basis for qualified opinion,"where it states due to the nature of the types of transactions inherit in an election campaign, it is impractical through auditing procedures to determine that the accounting records included all donations of goods and services and receipts and disbursements.Accordingly,our verification of these transactions was limited to ensuring that the financial statements reflect the amounts recorded in the accounting records of the Councilor Greenlaw. Essentially,the accounting accounting firm based the audit on the information provided by Randy Greenlaw. In his submission to the Joint Audit Compliance Committee, he acknowledges errors and admissions in the audit,which would be attributed to the information that he provided to the auditor. Further in his submission to the Joint Audit Compliance Committee, Randy Greenlaw states the entire substance of the comment.Additionally,there's an issues related to the expenses not subject to spending limits. It is not in his belief within the jurisdiction of this Committee as therefore not properly before it. And in his submission to the Committee, Randy Greenlaw have put forth the opinion that some of the concerns expressed were beyond the scope and jurisdiction of your Committee.When considering the reason for this Committee being established,the implications for the existence,it would be seriously undermined its ability if there was any limitations on jurisdictions relating to financial aspects of the election.One key example would be for the Committee not to have jurisdiction in regards to the huge financial impact of the election in regards to the appointment to the Municipal Service Corporation. Considering that issues have been identified and a potential for a more recommendations to refer,we would ask that our recommendation would be to grant the referral in the interest of fulfilling the purpose of the Joint Compliance Audit Committee.Thank you for your attention. Chair Doug Taylor: Thank you Mr. Hughes. Is there anything further from the applicant before we move to the Committee? This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 7 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 15 of 128 Page 11 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.t';B.>d tq,4„ c)nl� 'Vii.t'i[ /Nim,R.B`^ 1, 2021:;!' Applicant Evelyn Pollock: I just have one brief comment I forgot to mention. I noticed only this morning that the period of time that this financial statement covers started on the, it was July 29th,2022 and extended to December 31st,2022.So if there were expenses that incurred after the October 24th election day,those should be reflected in this financial report,which might include such things as whether there were gatherings afterwards to celebrate an election or any other information.So I'm just pointing that out,something I didn't really realize before today. Chair Doug Taylor: Thank you very much.At this point then,do any members of the Committee have any questions for the applicant regarding the application before you?Ruben?Thank you. Member Ruben Rosen: Good morning,and thank you for all the information you provided. I have a couple of questions to start, and I just want to confirm your allegation,which you attested to on June 29th.You're saying that Randy Greenlaw has under-reported,and thereby exceeded allowable election campaign spending limits.You still maintain that, right?And then,in further information that we have, it says that,"Randy Greenlaw's attached audited financial statement that's posted on the Township of Oro-Medonte website indicates that there are under-reported expenditures that substantially exceed the allowable general spending limit of$24,000,"et cetera. Did you see that somewhere?I don't see that.Could you point out where it says exactly what you're saying here? Representative Harry Hughes: The real excess in that amount of money really has to do with the connection between for what I consider an honorarium provided to Ian Veitch,for the work that was done during the election campaign.The appointment,if you look carefully at the minutes of the council meetings and the process that was followed and changed in order for a highly-qualified non-sitting member of council to be appointed to that Committee,which is the tradition,and that's what took place with every other Committee. It was a council member who has applied the intention of the Municipal Service Corporation right from the beginning,for good governance was for that to happen.And so,when you consider the amount of money that would go in Mr.Veitch's direction,considering it's a five-year appointment in a growing community,the amount of money would be well beyond what the allowable amount is,so that's where that figure comes from. Member Ruben Rosen: Apologies, but you have not answered my question. My question is that it states here that you're alleging that Mayor Greenlaw's audited election financial statement,audited by a professional firm of auditors,as posted in the Township,you're saying that that statement indicates that there are under- reported expenditures.Can you show me where that statement indicates? Representative Harry Hughes: I'm sorry, I wasn't referring- This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 8 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 16 of 128 Page 12 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.t';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Ruben Rosen: I'd like to see that,this is your statement, not mine,and I'd like to see where,specifically where it indicates that there are under-reported expenditures.You're saying it indicates that, I'd like to see where it indicates it. Representative Harry Hughes: Thank you. I'll turn that over to Evelyn from that aspect. But the point of it was,it's not the audited statement, it's the lack of having it in the audited statement. Member Ruben Rosen: I'm sorry, I'm just reading from what is alleged here by the applicant.So if you allege something,you have to be able to demonstrate that information,and there's no information on the audit statement at all if that I could find,so I'm looking for guidance as to where I could find it,that there are under reported expenditures that substantially exceed the maximum allowable.You say that it states that, where does it state it? I'd like to see it. Representative Harry Hughes: I'll turn that to Evelyn for further clarity. Applicant Evelyn Pollock: Just if you wouldn't mind clarifying what page you're looking at? Member Ruben Rosen: Pardon? Applicant Evelyn Pollock: I'm sorry. I'm not sure where you're reading from.You said, because that's not on the front of the complaint. Member Ruben Rosen: It's under the heading of,"Application to county of Simcoe,joint compliance audit Committee to review financial statements." Applicant Evelyn Pollock: Do you have that page number, please? Member Ruben Rosen: I have it as page number three, I guess of what was- Member Peter Anderson: It says 18 of 70 in the document. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held page 9 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 17 of 128 Page 13 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.1';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Ruben Rosen: It's 18 of 70 in the large document. Chair Doug Taylor: And pardon me,it may be page 18 of 70 on the agenda? Member Ruben Rosen: The little number three is there too. Chair Doug Taylor: Page two of the application. Applicant Evelyn Pollock: I apologize for adding the word audited because the issue was that it's not an audited statement.As the auditors have pointed out,it was a financial statement.So the auditors reviewed and created a financial statement.They did not audit the financial statement.That's my error because I'm not an accountant and mixed up the terminology.Secondly, I also believe number one,that there was under- representation of expenditures,whether intentional or unintentional,even though those might be of the nature of$100 or$200,starting with that,that is still a serious matter when you are presenting a financial statement to your community. If you leave things out,intentionally or unintentionally,that is still an error that can be and should be corrected.Secondly,with respect to over-expenditures,Harry's explained that. Clearly,we don't know because we are concerned that there were under-expenditures,which Mr. Greenlaw noted in his own response.And those under-expenditures which were not reported,included $100 for telephone or approximately$100 for bank charges. It indicates to us that the information that was submitted to the accounting firm is reflected here and didn't include that.And we are saying that there may be other expenses which were also not submitted to the accounting firm, real expenses,and not reported,which also could have led to an over-expenditure.So that's why the question about the deficit. How did a deficit come about?What is the deficit?So you're right, I personally made an error there,and I apologize for calling it an audit.You are absolutely correct. It was not an audit. What's an audit?You know that.That's one of the things that you're able to ask for. Here's the definition that I printed out."A financial audit is an objective examination and evaluation of the financial statements of an individual or organization to make sure that the financial records are a fair and accurate representation of the transactions they claim to represent."So what we're raising are the issues that we saw. I don't see any in-kind donation contribution by a campaign manager,for instance. I don't see any explanation about whether the lumber was paid for or not.There are things that are missing,those omissions,whether intentional or unintentional,raised issues that may mean that there were over-expenditures not including the appointment to the MSC Committee.So we don't know that. There's no way of knowing that.What we think,in my opinion,that's why it would be good to have an audit because it either clears the record or it points out difficulties that should be addressed. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 10 of ZZ August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 18 of 128 Page 14 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d tq,4„ Jc)ml 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Ruben Rosen: Okay.Sorry,you're still not answering my question, but I'll raise it again for clarification for the record. We're on record here,everything's being recorded.You make a statement that says the financial statements as posted indicates there are under reported expenditures,and you can't...Okay,wait a minute,let me finish.So you basically are saying that,so you have to be able to demonstrate where that is happening. If you want to withdraw the statement and say that you want to eliminate that statement, that's fine. But I'm sure the auditors and everybody else would be interested in knowing exactly where, and certainly this Committee is,where it states that you're saying something about the audited financial statement. Please tell me where that states- Chair Doug Taylor: Perhaps I can just interject just for a moment,thank you,and thank you Ruben.So I think,please correct me if I'm wrong,that you were first asking about the under-reported expenditures that substantially exceed the maximum allowable general spending. Is that your original question, Ruben? Member Ruben Rosen: Right. Chair Doug Taylor: Okay. Member Ruben Rosen: I don't think it was answered. Chair Doug Taylor: And to the applicant, please correct me if I'm wrong,that the statement regarding the honoraria or benefit value of the$6,000 is to be included in the applicant's financial statement? Applicant Evelyn Pollock: That's one of the things that we suggest should be included or should have been,but also- Chair Doug Taylor: And therefore,that substantially statement applies to that,is that correct? Applicant Evelyn Pollock: Pardon me.Yes. Chair Doug Taylor: Okay. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 11 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 19 of 128 Page 15 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.t';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Applicant Evelyn Pollock: And also to point out that because we split it into two paragraphs,we started by saying"there are reasonable grounds to believe."So that's what we were thinking,that there were reasonable grounds to believe,and if I'd put it into one paragraph,maybe that would've read differently. But I agree with you. Yes,thank you. Chair Doug Taylor: Thank you. Member Ruben Rosen: Sorry,I'd like clarification that you are withdrawing that statement because that's a very important statement as far as I'm concerned. Member Peter Anderson: Maybe just help with that,I think,and correct me if I'm wrong, Ruben is indicating that an audit was done, by the way,it was an audit. It was done by NVS,and they provided a report.And the way your statement reads is that that report and his financial statements make the claim that there are under- reported expenditures.You are making that claim,and I hear that. But this report, Ruben's making the point,this report and these financial statements do not make an a claim of under-reported expenses. You are making that claim. Applicant Evelyn Pollock: I'm making that. Member Peter Anderson: Fair enough? Applicant Evelyn Pollock: We are making that claim, I guess.Yes. Fair enough. Member Peter Anderson: So your statement is factually incorrect because the audited statements are not saying that. Applicant Evelyn Pollock: It's factually incorrect,that point, but that's what I thought the role of this Committee was,to assess whether there was under or over-reporting or under-representation.So if striking a word or a sentence is going to make it easier for you to consider this,absolutely. I'm not the one that can judge. I felt there were reasonable grounds to look at these things and to clear it up,which I hope would happen through this Committee.Thank you, Mr. Rosen,for persisting and for the Chair for helping me understand. Member Peter Anderson: Different question? This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 12 of ZZ August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 20 of 128 Page 16 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.1';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Chair Doug Taylor: Yeah,please continue. Member Peter Anderson: You mentioned several times the fact that there wasn't a, I can't remember your term,any sort of an event to acknowledge campaigns. Do you have anything to suggest there was an event just because you used the term "doesn't make sense" many times,whether it makes sense or not isn't really at issue. Do you have anything to suggest there was expenditures that weren't reported that related to that? Representative Harry Hughes: I can answer. Applicant Evelyn Pollock: Sure. Representative Harry Hughes: Okay.Thank you for the question,first of all.You understand,of course,that we nor you have access to the actual documentation that was submitted nor at the same time would we have access to everything that- Member Peter Anderson: Not to belabour a point or cut you off, but why would there be documentation about something that didn't exist? Representative Harry Hughes: Pardon? Member Peter Anderson: Why would there be documentation about something that didn't exist?You've alleged many times and you said "it didn't make sense"that there weren't any expenditures.Why would there be documentation if it didn't exist,and if it did exist,do you have anything to suggest it did,and that's why you put it in your documentation? Representative Harry Hughes: The answer to that is no,other than the aspect that I believe this Committee at this stage,and ourselves looking at this, looked at the probability.Would it likely happen or would it not?And based upon the information that we have presented, it seems that the probability of someone having being elected,for example, mayor for the first time with a large campaign team,and as we put in our report, paying an auditor an excessive amount of money for not doing volunteer work,and then at the same time, not acknowledging in any way with honorariums to his campaign workers in any aspect whatsoever, really did not make sense.And the probability that it probably happened is what we're submitting.We do not have a- This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 13 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 21 of 128 Page 17 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d I pL: Jc)ml 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Peter Anderson: But the fact is you don't have anything to suggest it didn't happen.So the answer is no to the question. Representative Harry Hughes: We really haven't gone into the community to dig into that kind of information.We've looked specifically at the document that we have in the audited financial statement to analyze as to whether there was a probability of that or not,and whether it made sense whether there was or not. Chair Doug Taylor: Thank you Peter.Thank you.Other questions from the Committee? Member Ruben Rosen: Sorry,just one more,Chairman. Chair Doug Taylor: Thank you, Ruben. Member Ruben Rosen: I noticed that Mr.Greenlaw has submitted responses to some of these allegations. Do you accept those? Representative Harry Hughes: Thank you again for the question. I think I indicated in my dissertation to the Committee earlier that there were parts of those that I did not agree with. For example,one was the jurisdiction of your Committee,and that was whether you had the jurisdiction to deal with all aspects of financial information regarding election campaign. Member Ruben Rosen: I don't think that,in my own opinion and perhaps other members of the Committee that want to deal with that,you're not in a position to explain to the world what the role of this Committee is.That's already in writing and approved and everything else,so that's given.So if there's something that's you think is not relevant to this Committee,then it should not even be discussed here. Representative Harry Hughes: No, I believe everything is relevant to the Committee,and once again- Member Ruben Rosen: I understand that, but we're not here to deal with that.We're here to deal with an allegation that is made by the applicant that says that expenses have been under-reported.That's why we're here today because that's the allegation.And so,we're trying to deal with that issue,and that's the one that's presented to the Committee. Chair Doug Taylor: Thank you.Other further questions from the Committee?Bob? This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 14 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 22 of 128 Page 18 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d I pL: Jc)ml 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Bob Adam: Yes.So what we're here today is to assess your allegation that there are under-reported expenses.So I'd just like to go through some of your items one at a time and see if I can get some quantification and see if this is actually excessive.So your inventory from a previous campaign. Now, if inventory is used in a previous campaign and claimed and included as an expense in a previous campaign,is there any actual cost to it in a current campaign? Representative Harry Hughes: Clearly,the candidates guide indicates that any inventory from a previous campaign must be accounted at the current market value. Member Bob Adam: Okay. How much would you estimate that would be? Representative Harry Hughes: With the number of signs that were there, I can tell you that each post would cost about$1 each.The proliferation of signs,you can see with the amount of money that is before you,you can extrapolate as to how many posts that would actually be. I'm not in ability to do that other than the fact that I'm pointing out that amount-the posts or inventory or anything else that was used was required to be in that statement,and it was not in the statement. Member Bob Adam: Okay.You state that there was"an extremely large number of signs."What number would that be? Is it a hundred? Is it a million? Representative Harry Hughes: You can do the mathematics on the signs,and that's what I'm not able to do,the mathematics exactly. I know what the costs of each of the signs were because I bought signs myself from Lakefront. I know the costing factor. I saw the proliferation of signs along the 750 kilometers of roads,a number of them in rows,not singularly.So there were a significant number of signs that were there.And I also know that the cost of lumber at that time and the cost of screws and all of those kinds of things is something that would be an added cost. I would probably estimate an additional$2 per sign. But for me to put an exact figure on that, I wouldn't be able to,that's one of the reasons I believe an audit would be worthwhile because you can get that precise information. Member Bob Adam: How many signs did you use? Representative Harry Hughes: How many signs did I use?I would have to look on at my own account. If you want to give me a moment, I can give you the exact amount. Member Bob Adam: Sure. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 15 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 23 of 128 Page 19 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.1';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Representative Harry Hughes: As soon as I find my... Do you have my... I know that the figure that I put in my own account, it was substantially lower. Excuse me. I can get that exact figure for you sir, but I can tell you it would be about a third of the cost. Member Bob Adam: I didn't ask about the cost, I asked about the number of signs and I just wanted an estimate. Representative Harry Hughes: The number of signs that I would use would be of various sizes. I will tell you off the top of my head with an estimate, I believe that I used about 150 of the large signs,or 160. 1 believe that I used in the area of 150 of the smaller signs. Member Bob Adam: Okay. Representative Harry Hughes: And perhaps that larger signs may have gone to 200. I'm not sure. Member Bob Adam: Okay,that's good.Office expenses,you're claiming only$188. It's rather small.What number do you feel is a more reasonable number? Representative Harry Hughes: That's difficult for me to be able to give you an appropriate estimate. I can only indicate that it depends on what you put in your office expenses and what you put in different sections. I would expect that most office expenditures would probably be in the area of$500 to$1000. Member Bob Adam: Okay.On phone you previously gave an estimate of about$100 for the cost of phone. Representative Harry Hughes: I didn't give an estimate for the cost of phone. Member Bob Adam: Okay. Do you have an estimate for the cost of phone? Representative Harry Hughes: Randy- This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 16 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 24 of 128 Page 20 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Bob Adam: You're basically alleging that there are substantial expenses excluded. I'm trying to get a feel for where these substantial expenses and how much they are.So,you're claiming that there's no entry for the cost of phone.What would you expect the cost of phone to be? Representative Harry Hughes: I would expect that the cost of phones for that duration,depending on whether you had to buy a phone and depending on what your plan was, but I would estimate that to be around 7 to$800. It could be as high as that. Member Bob Adam: And how about internet? Representative Harry Hughes: The internet costs for that amount of time,depending upon the plan that you had, I know that I believe that the internet costs at my own home are$90 per month. Member Bob Adam: Okay. Bank charges until election day. It was what,$84 afterwards. How much would bank charges have been up to election day? Representative Harry Hughes: That would depend upon the individual and upon on the bank and the type of plan that would be there. It's possible not to have bank charges at all if you are a senior. Mr.Greenlaw is not a senior and it would depend upon the type of account that he has. If it's a simple account it's one thing. If it's a business account,it's substantially more. Member Bob Adam: Okay.So,what do you estimate that would be? Representative Harry Hughes: I know that when I had a business account in the previous election,that one came somewhere close to $400. Member Bob Adam: Okay.You're saying that there was no social media costs for developing or posting. Did you see any social media posts from Mr.Greenlaw? Representative Harry Hughes: Yes. Member Bob Adam: How many did you see? This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 17 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 25 of 128 Page 21 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.1';B.>d tq,4„ Jc)ml 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Representative Harry Hughes: I didn't track them personally myself, but I was aware that there was a website and I was aware that that website was being maintained but I didn't review it. Member Bob Adam: And there's a cost of 548.What do you propose the missing amount there is? Representative Harry Hughes: Once again,you're asking me a difficult question. It's a matter of whether in fact the person would be paid or not. I do know that from myself and from other councillors that the amount of money for the social media was in excess of$800. Member Bob Adam: Okay.And then with respect to the appointment of Ian Veitch,do you have any evidence that Mr. Greenlaw made any payment to Mr.Veitch at all? Representative Harry Hughes: I do not have evidence that Mr.Greenlaw made any direct payments to Mr.Veitch. However,when you look at the records that would have been submitted to you in the pre-submission and the minutes of council,you can indicate that the amount of money that would ultimately result from that appointment would be substantially in excess of possibly$30,000. Member Bob Adam: And how is that related to election spending? Representative Harry Hughes: Looking at Mr.Veitch's involvement in the election,the amount of money that he contributed,which was unprecedented for a private individual,the amount of work that he did, his pre-history and lobbying the former council to be a member of the municipal service Committee indicated that his intention in his work may be for the purpose of getting some benefit from working for Randy Greenlaw.And that being the case,the amount of money that Mr.Veitch would receive from that would be substantial. Member Bob Adam: Okay,thank you. I'm done. Chair Doug Taylor: Thank you, Bob.And Peter? Member Peter Anderson: Just a couple follow up questions about the issue of Mr.Veitch. He was appointed by council,correct, not by Mr.Greenlaw? Representative Harry Hughes: He was appointed by council. But when you look at his- This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 18 of ZZ August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 26 of 128 Page 22 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d I pL: c)nl� 'Vii.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Member Peter Anderson: Okay,thank you very much.And my next question is,the Veitch's contributed to one,two,three,four different people in the campaign.Their donations in and of itself,are you alleging that they have contributed campaign financing laws by the amounts they've contributed to those groups of people? Representative Harry Hughes: The answer to that is no. However- Member Peter Anderson: So the next question is,are you challenging the expenses of the others that also received?Because Mr. Greenlaw received$1,200 of$3,200.Are you questioning anyone else's or just Mr.Greenlaw? Representative Harry Hughes: This hearing is about Councilor Greenlaw- Member Peter Anderson: So,it's just Mr.Greenlaw. Representative Harry Hughes: ...so I restricted it to that. Member Peter Anderson: Okay.Thank you. Chair Doug Taylor: Thank you, Peter.Are there further questions from the Committee at this time?Seeing none.Thank you. So,at this point it is time to deal with the candidate statement.So,does the candidate have a statement or additional information to provide to the Committee? Candidate Randy Greenlaw: Thank you,Chair Taylor. I guess I'm still trying to absorb all this. But I think, I believe, I submitted everything to my bookkeeper who submitted it to the law firm or the accounting firm.Was I disappointed in the$4,800 bill I got?Yes, I was. I was hoping or thinking or expecting it to be around $1,200, but I have to pay my bills and that doesn't become part of the campaign expense.To bring some clarity to a couple of things, I just want to correct a few things that may help bring clarity.The MSC I personally think is outside the jurisdiction. I still remain of that mindset. It was a decision of council and the prior term of council passed the conditions of the MSC,that it would be represented by a council member or a previous council member of the prior two terms in which Mr. Hughes was mayor at the time,and council supported that.So,when I took over the office of mayor, I just continued with what the process was in place.To correct the compensation is quite significant. The members of that,the Municipal Service Corporation, receive$80 per diem for half day meetings, 160 for a full day meeting.And they are planned to have four half day meetings,so meetings of less than four hours,per year.They've had two to date.So,the actual compensation of that position would be $320 per year.The position that Mr.Veitch has been appointed to elected by council is for two years.So This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 19 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 27 of 128 Page 23 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d tq,4„ c)nl� 'Vii.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, r�,d�'.�',:;!' the total cost would come to$640 would be the compensation he would receive for what is a lot of work, because it is to get the MSC up and running.And his qualifications,he had an environmental planner's degree. He's had experience on the SSEA and other environmental associations. I believe he was strictly elected simply on his CV and experience to fill that position. When I look at all the things that the applicant has brought forward going through what would add up to $517.69,and that would be what they challenged with the phone,the internet and the banking. I guess the only other thing I would...The postage is, I believe,is built into the flyer component in the classification within the audit.And signs that they claim that I have not submitted.The reason, I did not use any stands or material from my prior campaign before I ran for a council position,so the messaging on the signs would not have been proper. It would've been confusing.And the first election I ran I used strictly bag signs and the holders and stands are not interchangeable of chloroplast signs.So,that's why there is no expenditure from previous campaign signage,and all signage has been accounted for. And my bank,the applicant pointed out that the audit went to December 31st because that was the last day that contributions could be made for the campaign.And I donated some incremental money at the end to make sure that everything was being paid off and I was well within my limit. I believe the total would've been maybe$3,800 that in total I would've put into my campaign,of which what was left over I'm allowed to take back out.So,if there's any further questions, I'm really here just to hopefully bring clarity to the accusations that I don't think warrant the Committee moving forward with an audit. Chair Doug Taylor: And thank you for that statement.At this point,do any members of the Committee have any questions for the candidate regarding the application before you. Ruben? Member Ruben Rosen: Just one question. Chair Doug Taylor: Oh,put your microphone on please, Ruben. Member Ruben Rosen: Sorry. Mr.Greenlaw,do you have an itemized invoice from the auditors that show that amount?Sorry, to show that that amount was purely for the audit of your expenses and did not include something else. Candidate Randy Greenlaw: Thank you for the question, Mr. Rosen.Just so I'm clearly understanding the question.You want to know,do I have paperwork from the auditors showing that the$4,800 that they paid is not part of the campaign and is incurred by me personally? Member Ruben Rosen: No, I'm asking whether the$4,800 you have an invoice from the accounting firm that shows that this was specifically related to the campaign. Do you have an invoice from the auditor? This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 20 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 28 of 128 Page 24 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pi'i&.1';B.>d tq,4„ c)nl� 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, 2021:;!' Candidate Randy Greenlaw: Well, I would've received an invoice,yes, but I do not have it with me present. My understanding is when you have your campaign audited,which is a requirement after you exceed a certain level within your campaign,that is not part of the campaign expenses.That's above and beyond. Member Ruben Rosen: Sorry,but that amount is being claimed. Candidate Randy Greenlaw: To the campaign?No, I don't believe it has been to the campaign. Member Ruben Rosen: Hang on. Candidate Randy Greenlaw: Oh,accounting and audit,$4,836.Would you like me to provide the document that it's on? Member Ruben Rosen: But it is being shown as an expense that was incurred relating to the campaign here. Candidate Randy Greenlaw: Correct.Correct,sir. But it's under section three. Member Ruben Rosen: I'm just trying to understand why that number seems to be relatively high if it's related purely to the campaign. Candidate Randy Greenlaw: I left it with the company and the accountant that I normally use and he sent it to the Newmarket branch.So, it wasn't the accountant that does my business accounting that did the audit. It was sent to their Markham office.Can I say why?No?That's where they sent it to have the audit done and that's the bill I got back when it came back. Member Ruben Rosen: Okay,thank you. Chair Doug Taylor: Thank you, Ruben.Any further questions of the Committee to the candidate?Just to get through this last point,do any members of the Committee have any further questions for either the applicant or the candidate before we continue?No?Thank you.The Committee will now deliberate in private and I'd like a mover for that, please. Bob,thank you.And seconder?Peter,thank you.All in favour?And sorry,I'll read that the Joint Compliance Audit Committee meeting be recessed at 10:15 a.m.and move into closed session to deliberate application SC-JCAC-23-09.So,we'd ask kindly that people wait out in the lobbies and there will be somebody to let you know when you can come back in.Thank you. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 21 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 29 of 128 Page 25 of 26 5.a) Minutes of Joint Compliance Audit Committee meeting held on Wednesd... Pri&.1';B.>d I p[: Jc)�W 'V ili.t'i[ Gi,"IB;B:R:IXli t o /Nim,R.B`^ 1, r�,d�'.�',:;!' The Committee recessed at 10:15 a.m.and resumed at 10:52 a.m. Chair Doug Taylor: Thank you.Thank you everyone for your patience.The Committee now resumes an open session at 10:52 a.m.The Committee has reached a unanimous decision.Can I have a mover please? Bob.A seconder please?Clive,thank you.The decision reads that Application for Compliance audit number SC- JCAC-23-09 related to candidate Randy Greenlaw and applicant Evelyn Pollock in the Township of Oro- Medonte be rejected.The decision above is made for the following reasons.The Committee finds that the applicant's submissions, both written and oral,were largely speculative in nature and not based on factual information presented to the Committee. The information provided in support of the application did not raise a reasonable probability that a breach of the campaign finance provisions of the Municipal Elections Act 1996 has occurred.All in favour?Thank you.A notice of the decision will be sent to the applicant and Candidate,Committee,and Clerk of the Township of Oro-Medonte.This concludes consideration of SC-JCAC-23-09,and we will now move on to adjournment. I'd like a mover and a seconder for the adjournment, please.A mover.Thanks, Ruben.And seconder, Bob.Thank you.The resolution reads that the August 2nd,2023 meeting of the Joint Compliance Audit Committee be adjourned at 10:54 a.m.All in favour?Thank you.Thanks, everyone. This transcript substantially forms part of the Minutes of the Joint Compliance Audit Committee meeting held Page 22 of 22 August 2,2023.This transcript is not intended to be verbatim,and where the speaker or language was inaudible the transcript has been edited to best connect intent and context of the speaker. Edited by:Jonathan Magill,Deputy Clerk Page 30 of 128 Page 26 of 26 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. The Township of Oro-Medonte .0 - ; fffce�%WWel '� Council Meeting Minutes Owns�`pq Electronic H brid Meetin FCC Y g Proud Hcr it(rge, Excitiar;q Future Wednesday, August 16, 2023 9:01 a.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Karla Musso-Garcia, Manager, Operations; Jaime Crane, Health & Safety/Human Resources Advisor; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic M6tis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their Page 1 of 16 Page 31 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C230816-1 Moved by Clark, Seconded by Lavoie Be it resolved that the agenda for the Council meeting of Wednesday, August 16, 2023 be received and adopted, as amended, to add as Item 4e) Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations (Fire & Emergency Services). Carried. Motion No. C230816-2 Moved by Young, Seconded by Schell Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 12a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Short Term Accommodation (STR) Update as Councillor Schell indicated he owns a Bed & Breakfast (B&B) rental. Mayor Greenlaw declared a conflict of interest at Item 16a) Correspondence from Lisa Groves, Barrie Automotive Flea Market re: Request for Annual Fall Barrie Automotive Flea Market Event held at Burl's Creek Event Park September 7 - 10, 2023 to be Designated as Municipally Significant as Mayor Greenlaw indicated his personal business has provided the ATM Services for this property/event for over 10 years. Page 2 of 16 Page 32 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C230816-3 Moved by Bard, Seconded by Clark Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Lakeshore Promenade, Plan 626); • Solicitor-client privilege; Personal matters about an identifiable individual (Compensation); • Labour relations/employee negotiations (Fire & Emergency Services). Carried. b) Motion to Rise and Report. Motion No. C230816-4 Moved by Lavoie, Seconded by Hutcheson Be it resolved that we do now Rise at 10:43 a.m. and Report on the Closed Session Items 4 c) Yvonne Aubichon, Clerk re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Lakeshore Promenade, Plan 626); d) Robin Dunn, CAO re: Solicitor-client privilege; Personal matter about an identifiable individual (Compensation). e) Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations (Fire & Emergency Services). Carried. Page 3 of 16 Page 33 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 c) Yvonne Aubichon, Clerk re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Lakeshore Promenade, Plan 626). The following staff were present. Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Motion No. C230816-5 Moved by Schell, Seconded by Bard Be it resolved that the confidential information presented by Yvonne Aubichon, Clerk re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Lakeshore Promenade, Plan 626) be received. Carried. d) Robin Dunn, CAO re: Solicitor-client privilege; Personal matter about an identifiable individual (Compensation). The following staff were present. Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director, Human Resources; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Jaime Crane, Health & Safety/Human Resources Advisor. Motion No. C230816-6 Moved by Hutcheson, Seconded by Young Be it resolved that the confidential correspondence dated March 8, 2023 from Hicks Morley Hamilton Stewart Storie LLP and confidential verbal information presented by Robin Dunn, CAO re: Solicitor-client privilege; Personal matter about an identifiable individual (Compensation) be received. Carried. Page 4 of 16 Page 34 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 e) Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations (Fire & Emergency Services). The following staff were present. Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director, Human Resources; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Jaime Crane, Health & Safety/Human Resources Advisor. Motion No. C230816-7 Moved by Clark, Seconded by Lavoie Be it resolved 1. That the confidential verbal information presented by Hugh Murray, Director, Fire & Emergency Services/Fire Chief; and Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations (Fire & Emergency Services) be received. 2. That staff proceed as outlined. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, July 12, 2023. b) Minutes of Special Council meeting held on Monday, July 31, 2023. c) Minutes of Special Council meeting held on Wednesday, August 9, 2023. Motion No. C230816-8 Moved by Bard, Seconded by Hutcheson Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, July 12, 2023; b) Special Council meeting held on Monday, July 31, 2023; and c) Special Council meeting held on Wednesday, August 9, 2023 be received and adopted as printed and circulated. Carried. Page 5 of 16 Page 35 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: One (1) individual requested Item 18a) be brought forward. 10.Open Forum: Council consented to allow comments to proceed past the two (2) minute requirement. One (1) individual provided comments regarding Item 18a). Two (2) individuals provided comments regarding item 15d). Page 6 of 16 Page 36 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 18.By-Laws: a) 2023-057: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/ Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2022-015 (Remuneration and Expenses By-law). Motion No. C230816-9 Moved by Lavoie, Seconded by Clark Be it resolved that By-Law No. 2023-057 a) 2023-057: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/ Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2022-015 (Remuneration and Expenses By-law) Schedule D be amended as follows: 1.(b) A Member of Council subject to By-Law No. 2017-160, who becomes a participant in the Primary Plan pursuant to By-Law No. 2017-160 and who thereafter attains the age that requires such participant to begin collecting pension payments pursuant to the terms of the Primary Plan (currently age 71), shall be provided with payment, currently first eligible on and after December 1 st of the year in which the participant attains age 71, of a biweekly income payment equal to the Township's portion of its pension contribution calculated on the Member of Council's base salary (made to OMERS on behalf of such participant Member of Council) in lieu of such pension contribution. This additional biweekly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office. (c) A Member of Council who is deemed ineligible to participate in OMERS due to the terms and conditions as established by OMERS, shall be provided a biweekly income payment equal to the Township's portion of the biweekly pension contribution calculated on the Member of Council's base salary (made to OMERS on behalf of a participant Member of Council) in lieu of such pension contribution. This additional biweekly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 7 of 16 Page 37 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 11. Reports of Municipal Officers for Action: a) CS2023-024, Donna Hewitt, Director, Corporate Services re: Community Consultation Group (CCG) Update. Motion No. C230816-10 Moved by Clark, Seconded by Bard Be it resolved 1. That CS2023-24, Donna Hewitt, Director Corporate Services re: Community Consultation Group Update be received and adopted. 2. That Council support the applicants working collaboratively to determine future roles and activities. 3. That appropriate Township staff resources provide meeting coordination support. 4. And that the CAO liaise with the CCG as required. Carried. b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer re: Tile Drain Loan Debenture Package — McNiven, John [Refer to Item 18e)]. Motion No. C230816-11 Moved by Lavoie, Seconded by Young Be it resolved 1. That F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer re: Tile Drain Loan Debenture Package — McNiven, John be received and adopted. 2. That Township Council approve Rating By-law 2023-078 to receive a Tile Drain Debenture from the Province of Ontario in the total amount of$40,600.00 for (1) one municipal tile drain loan disbursement of$40,600.00 each to the agricultural property owner of Concession 9, LT 7, PT 1, Oro-Medonte, Ontario, Municipality of Oro Medonte. 3. That the Mayor and Clerk be authorized to sign Rating By-law 2023-078. 4. That the Director, Finance/Chief Financial Officer be authorized to sign Offer to Sell Debenture No. 2023-01 in the principal amount of$40,600 to the Minister of Finance as authorized by Borrowing By-law 94-121. Carried. Page 8 of 16 Page 38 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer re: Tile Drain Loan Debenture Package — 1104526 Ontario Inc. [Refer to Item 187f)]. Motion No. C230816-12 Moved by Hutcheson, Seconded by Schell Be it resolved 1. That F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer re: Tile Drain Loan Debenture Package — 1104526 Ontario Inc. be received and adopted. 2. That Township Council approve Rating By-law 2023-079 to receive a Tile Drain Debenture from the Province of Ontario in the total amount of$50,000.00 for (1) one municipal tile drain loan disbursement of$50,00.00 each to the agricultural property owner of Concession 9, PT LT 6, Oro-Medonte, Ontario, Municipality of Oro Medonte. 3. That the Mayor and Clerk be authorized to sign Rating By-law 2023-079. 4. That the Director, Finance/Chief Financial Officer be authorized to sign Offer to Sell Debenture No. 2023-02 in the principal amount of$50,000 to the Minister of Finance as authorized by Borrowing By-law 94-121, 2007-118, & 2016-043. Carried. d) HR2023-01, Tamara Obee, Director, Human Resources re: Human Resources/Health & Safety Policy Review. Motion No. C230816-13 Moved by Young, Seconded by Lavoie Be it resolved 1. That HR2023-01, Tamara Obee, Director, Human Resources re: Human Resources/Health & Safety Policy Review be received and adopted. 2. That the following Health & Safety Policies be amended as outlined: • POL-HS-2-01-01 - Health & Safety Policy Statement; • POL-HR-2-01-02 — Respect in the Workplace; and be enacted effective immediately. 3. That the Mayor, CAO and Senior Management Team sign the 2023 Corporate Health & Safety Policy Statement to be posted in all work areas of the Corporation. 4. That draft Human Resources Policy POL-HR-4.14 — Township Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses be enacted effective July 1, 2023. 5. And that Staff be advised accordingly. Carried. Page 9 of 16 Page 39 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 e) Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re: Presentation, Oro- Medonte Staff Engagement (Power Point presentation to be uploaded after meeting). Motion No. C230816-14 Moved by Schell, Seconded by Clark Be it resolved 1. That the PowerPoint presentation provided by Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re: Oro-Medonte Staff Engagement be received. 2. That Staff proceed as outlined. Carried. 12.Reports of Municipal Officers for Information Only: a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Short Term Accommodation (STR) Update. b) CS2023-025, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: Corporate Projects Status Update— May, June, July 2023. Councillor Schell declared a conflict of interest on Item 12a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Short Term Accommodation (STR) Update as Councillor Schell indicated he owns a Bed & Breakfast (B&B) rental. Councillor Schell did not participate or vote on this item. Motion No. C230816-15 Moved by Lavoie, Seconded by Hutcheson Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Short Term Accommodation (STR) Update. b) CS2023-025, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant re: Corporate Projects Status Update — May, June, July 2023. Carried. Page 10 of 16 Page 40 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 13.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. None. 14.Announcements: The following members of Council provided Announcements: Councillors Hutcheson, Bard and Young. 15.Consent Agenda: a) Correspondence from Severn Sound Environmental Association (SSEA) re: April 27, 2023 Joint Municipal Service Board (JMSB) and Severn Sound Source Protection Authority Minutes, June 29, 2023 Joint Municipal Service Board Minutes; and 2023 Q2 Meeting Highlights SSEA Board. Staff Recommendation: Receive for Information Only. b) Minutes of Lake Simcoe Region Conservation Authority dated June 23, 2023. Staff Recommendation: Receive for Information Only. c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics: July 2023. Staff Recommendation: Receive for Information Only. d) Correspondence from the Environmental Registry of Ontario re: The Sarjeant Company Limited, Consultation Period on Proposal for Permit to Take Water (Deadline September 2, 2023), 2065 Line 7 North. Staff Recommendation: Receive and Submit Comments Under the Mayor's Signature. e) Correspondence to City of Orillia from Ministry of the Solicitor General re: Ontario Provincial Police (OPP) Detachment Board Framework. Staff Recommendation: Receive for Information Only. Page 11 of 16 Page 41 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 A friendly amendment was introduced for Item 15d). Motion No. C230816-16 Moved by Clark, Seconded by Schell Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence from Severn Sound Environmental Association (SSEA) re: April 27, 2023 Joint Municipal Service Board (JMSB) and Severn Sound Source Protection Authority Minutes, June 29, 2023 Joint Municipal Service Board Minutes; and 2023 Q2 Meeting Highlights SSEA Board. Received for Information Only. b) Minutes of Lake Simcoe Region Conservation Authority dated June 23, 2023. Received for Information Only. c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics: July 2023. Received for Information Only. d) Correspondence from the Environmental Registry of Ontario re: The Sarjeant Company Limited, Consultation Period on Proposal for Permit to Take Water (Deadline September 2, 2023), 2065 Line 7 North. Received and Submitted Comments Under the Mayor's Signature and copied MPP Downey and MPP Dunlop. e) Correspondence to City of Orillia from Ministry of the Solicitor General re: Ontario Provincial Police (OPP) Detachment Board Framework. Received for Information Only. Carried. Page 12 of 16 Page 42 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 16.Communications/Petitions: a) Correspondence from Lisa Groves, Barrie Automotive Flea Market re: Request for Annual Fall Barrie Automotive Flea Market Event held at Burl's Creek Event Park September 7 - 10, 2023 to be Designated as Municipally Significant. Mayor Greenlaw declared a pecuniary interest on this item when it came up on the agenda, as Mayor Greenlaw indicated his personal business has provided the ATM Services for this property/event for over 10 years. Mayor Greenlaw passed the Chair to Deputy Mayor Lavoie and pushed back from his seat and did not discuss or vote on this item. Deputy Mayor Lavoie assumed the Chair. Motion No. C230816-17 Moved by Bard, Seconded by Lavoie Be it resolved 1. That correspondence from Lisa Groves, Barrie Automotive Flea Market re: Annual Spring Automotive Flea Market held at Burl's Creek Event Park September 7-10, 2023 be received. 2. That Council designates the Barrie Automotive Flea Market to be held at Burl's Creek Event Park on September 7-10 to be a "municipally significant" event. 3. That Lisa Groves, Barrie Automotive Flea Market be advised under the Mayor's signature. Carried. Mayor Greenlaw assumed the Chair. b) Correspondence from Jane Dixon-Barlow and Robert Barlow re: Drainage Issue at 5 and 7 McLean Crescent, Oro-Medonte. Motion No. C230816-18 Moved by Hutcheson, Seconded by Clark Be it resolved 1. That the correspondence from Jane Dixon-Barlow and Robert Barlow re: Drainage Issue at 5 and 7 McLean Crescent, Oro-Medonte be received. 2. That the Clerk be directed to proceed with the preparation and registration of the required easement in order to permit the Township to undertake drainage maintenance 3. That the applicant be advised of Council's decision under the Clerk's signature. Carried. Page 13 of 16 Page 43 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 c) Correspondence from Cheryl Gotthelf, Candlelighters Simcoe re: Request for Proclamation of September as Childhood Cancer Awareness Month and a Request for a Flag Raising. Motion No. C230816-19 Moved by Young, Seconded by Bard Be it resolved 1. That the correspondence from Cheryl Gotthelf, Candlelighters Simcoe re: Request for Proclamation of September as Childhood Cancer Awareness Month and a Request for a Flag Raising be received. 2. That September, 2023 be proclaimed "Childhood Cancer Awareness Month" and the flag be flown through the proclamation period. 3. That the proclamation be posted on the Township's website and the CAO's Office coordinate the flag raising in accordance with the Township's Flag Etiquette Policy. 4. That the applicant be advised of Council's decision under the Mayor's signature. Carried. d) Correspondence from Pat Thor, Community Physician Recruitment Liaison, Orillia & Area Physician Recruitment & Retention Committee re: Request for Letter of Support under the Northern Rural Recruitment & Retention Initiative Grant. Motion No. C230816-20 Moved by Schell, Seconded by Young Be it resolved 1. That the correspondence from Pat Thor, Community Physician Recruitment Liaison, Orillia & Area Physician Recruitment & Retention Committee re: Request for Letter of Support under the Northern Rural Recruitment & Retention Initiative Grant be received. 2. That the request for a Letter of Support be approved. 3. That the applicant be advised of Council's decision under the Mayor's signature. Carried. 17.Notice of Motions: None. Page 14 of 16 Page 44 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 18.By-Laws: a) 2023-057: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/ Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2022-015 (Remuneration and Expenses By-law). (Addressed earlier in meeting, Refer to Motion No. C230816-9). b) 2023-068: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Bogdan and Diana Zariczniak. c) 2023-070: Being a By-Law to Authorize the Use of Internet/Telephone Voting as an Alternative Voting Method for the 2026 Municipal and School Board Election for the Township of Oro-Medonte. d) 2023-071: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Antoneta Berisha and Ivan Sosnowski. e) 2023-078: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. f) 2023-079: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. Motion No. C230816-21 Moved by Bard, Seconded by Hutcheson Be it resolved that By-Law Nos. 2023-068, 2023-070, 2023-071, 2023-078, 2023-079: b) 2023-068: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Bogdan and Diana Zariczniak. c) 2023-070: Being a By-Law to Authorize the Use of Internet/Telephone Voting as an Alternative Voting Method for the 2026 Municipal and School Board Election for the Township of Oro-Medonte. d) 2023-071: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Antoneta Berisha and Ivan Sosnowski. e) 2023-078: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. f) 2023-079: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Page 45 of 128 5.b) Minutes of Council meeting held on Wednesday, August 16, 2023. Council Minutes —Wednesday, August 16, 2023 19.Closed Session Items (Unfinished Items): None. 20.Confirmation By-Law: a) 2023-080: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 16, 2023. Motion No. C230816-22 Moved by Bard, Seconded by Lavoie Be it resolved that By-Law No. 2023-080: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 16, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C230816-23 Moved by Young, Seconded by Schell Be it resolved that we do now adjourn at 1:13 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 16 of 16 Page 46 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... The Township of Oro-Medonte Special Council Meeting Minutes 1;1:00 ,,,,. Electronic Hybrid Meeting / Road's Tour 0 owlb,hept�f,� (No Electronic Livestream/YouTube was f"�CC /fffce WWel available for Road's Tour) Proud Hcr it(rge, Excitiar;q Future Tuesday, August 29, 2023 and Wednesday, August 30, 2023 11:30 a.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell (August 29, 2023 only) Councillor Robert Young Staff See staff attendance for other various portions of the meeting below: Present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services; Jason Scharapenko, Information Technology Technician (IT, a portion) All Council and staff participated via Zoom platform on Tuesday, August 29, 2023 for Items 4c), d) and e)). Tuesday, August 29, 2023. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 7 Page 47 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC230829/30-1 Moved by Lavoie, Seconded by Hutcheson Be it resolved that the agenda for the Special Council meeting of Tuesday, August 29, 2023 and Wednesday, August 30, 2023 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor- client privilege, written correspondence; Litigation affecting the municipality (Short Term Rentals). Motion No. SC230829/30-2 Moved by Schell, Seconded by Clark Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. Page 2 of 7 Page 48 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC230829/30-3 Moved by Bard, Seconded by Lavoie Be it resolved that we do now go in Closed Session at 11:33 a.m. to discuss • Personal matter about an identifiable individual (Staffing Update); • Solicitor-client privilege, Litigation affecting the municipality (Zone 1 Water); • Solicitor-client privilege, Litigation affecting the municipality (Short Term Rentals). Carried. b) Motion to Rise and Report. Motion No. SC230829/30-4 Moved by Young, Seconded by Bard Be it resolved that we do now Rise at 12:41 p.m. and Report on Items 4 c) Robin Dunn, CAO re: Personal matter about an identifiable individual (Staffing Update). d) Robin Dunn, CAO re: Solicitor-client privilege, written correspondence; Litigation affecting the municipality (Zone 1 Water). e) Robin Dunn, CAO re: Solicitor-client privilege, written correspondence; Litigation affecting the municipality (Short Term Rentals). Carried. c) Robin Dunn, CAO re: Personal matter about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services. Motion No. SC230829/30-5 Moved by Clark, Seconded by Schell Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO re: Personal matter about an identifiable individual (Staffing Update) be received. 2. That staff proceed as verbally presented by the CAO Carried. Page 3 of 7 Page 49 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023. d) Robin Dunn, CAO re: Solicitor-client privilege, written correspondence; Litigation affecting the municipality (Zone 1 Water). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations & Community Services; Michelle Jakobi, Director, Environmental Services. Motion No. SC230829/30-6 Moved by Hutcheson, Seconded by Young Be it resolved 1. That the confidential correspondence from legal counsel, Aird & Berlis LLP, and confidential verbal information presented by Robin Dunn, CAO re: Solicitor-client privilege, written correspondence; Litigation affecting the municipality (Zone 1 Water) be received. 2. That staff and legal counsel continue to proceed as outlined. Carried. e) Robin Dunn, CAO re: Solicitor-client privilege, written correspondence; Litigation affecting the municipality (Short Term Rentals). Councillor Schell declared a conflict of interest on Item 4e) Robin Dunn, CAO re: Solicitor- client privilege, written correspondence; Litigation affecting the municipality (Short Term Rentals). Councillor Schell left the room during the Closed Session item and did not participate or vote on this item. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Michelle Jakobi, Director, Environmental Services. Motion No. SC230829/30-7 Moved by Lavoie, Seconded by Clark Be it resolved 1. That the confidential correspondence and confidential verbal information presented by Robin Dunn, CAO re: Solicitor-client privilege, written correspondence; Litigation affecting the municipality (Short Term Rentals) be received. 2. That staff and legal counsel continue to proceed as outlined. Carried. Page 4 of 7 Page 50 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023. Motion No. SC230829/30-8 Moved by Hutcheson, Seconded by Schell Be it resolved that we do now go in Closed Session at 12:44 p.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour). Carried. Members of Council/staff proceeded with Item 4f). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Michelle Jakobi, Director, Environmental Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Justin Metras, Manager, Infrastructure and Capital Projects, Kamil Burdyna, Manager, Development Engineering; Andy Karaiskakis, Manager, Planning Services; Jennifer Whitley, Economic Development Officer; Sam Flowers, Website Information Coordinator; Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant Motion No. SC230829/30-9 Moved by Schell, Seconded by Bard Be it resolved that we do now Rise at 5:00 p.m., Recess and Reconvene on Wednesday, August 30, 2023 at 1:00 p.m. Carried. Wednesday, August 30, 2023. Councillor Schell sent his regrets. The following staff were present: Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Michelle Jakobi, Director, Environmental Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Kamil Burdyna, Manager, Development Engineering; Sam Flowers, Website Information Coordinator; David Yauk, Environmental Services Analyst, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant. Page 5 of 7 Page 51 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023. Motion No. SC230829/30-10 Moved by Clark, Seconded by Young Be it resolved that the Special Council meeting of Tuesday, August 29, 2023 and Wednesday, August 30, 2023 does now Reconvene at 1:04 p.m. on Wednesday, August 30, 2023. Carried. Motion No. SC230829/30-11 Moved by Hutcheson, Seconded by Young Be it resolved that we do now go in Closed Session at 1:04 p.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour). Carried. Members of Council/staff continued with Item 4f) (Bus Tour) Motion No. SC230829/30-12 Moved by Lavoie, Seconded by Hutcheson Be it resolved that we do now Rise at 4:37 p.m. and Report on Item 4 f) Senior Management Team re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour). Carried. f) Senior Management Team re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour). Motion No. SC230829/30-13 Moved by Bard, Seconded by Young Be it resolved that the confidential verbal information presented by the Senior Management Team re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Road's Tour) be received. Carried. Page 6 of 7 Page 52 of 128 5.c) Minutes of Special Council meeting held on Tuesday, August 29 and W... Special Council Minutes — Tuesday, August 29 and Wednesday, August 30, 2023. 5. Confirmation By-Law: a) 2023-081: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, August 29, 2023 and Wednesday, August 30, 2023. Motion No. SC230829/30-14 Moved by Young, Seconded by Lavoie Be it resolved that By-Law No. 2023-081: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, August 29, 2023 and Wednesday, August 30, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 6. Adjournment: a) Motion to Adjourn. Motion No. SC230829/30-15 Moved by Clark, Seconded by Bard Be it resolved that we do now adjourn at 4:37 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 7 of 7 Page 53 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System April- 2023 Violent Crime Actual April Year to Date-April 3 2022 2023 Change 2022 2023 Change 3 Murder 0 0 -- 0 0 -- 2 Other Offences Causing 0 0 -- 0 0 -- 2 Death u 2 Attempted Murder 01 0 --1 0 0 -- a -- ° 1 Sexual Assault 0 1 5 6 20.0/o 0 o 1 Assault 2 3 50.0% 13 14 7.7/o Abduction 0 0 -- 1 1 0.0% 0 Robbery 0 0 -- 1 0 -100.0% 0 Sexual Assault Other Other Crimes Against a 2 3 50.0% 12 9 -25.0% Assau... Crimes... Person 2022 2023 Total 4 7 75.0% 32 30 -6.2% Property Crime Actual April Year to Date-April 10 2022 2023 % 2022 2023 % 8 Change Change 6 Arson 0 0 -- 0 0 -- o Q 4 f Break& Enter 0 2 -- 3 14 366.7/o 2 Theft Over 1 5 400.0% 5 11 120.0% 0 Theft Under 6 0 -100.0% 31 22 -29.0% Have Stolen Goods 0 0 -- 1 2 100.0% r e, Fraud 10 5 -50.0% 32 32 0.0% Mischief 0 3 -- 3 8 166.7% 2022 uuu 2023 Total 17 15 -11.8% 75 89 18.7% Drug Crime Actual April Year to Date-April 5 2022 2023 % 2022 2023 % 4 Change Change 3 3 Possession 0 0 -- 0 0 -- Q 2 Trafficking 0 0 -- 0 1 -- 1 Importation and 0 0 -- 0 0 -- 0 Production Total 101 0 -- 01 1 -- Clearance Rate Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 9:22:04 AM PP—CSC—Operational Planning-4300 Page 54 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System April- 2023 Clearance Rate April Year to Date-April 80% o 2022 2023 Difference 2022 2023 Difference 70% 50% Violent Crime 50.0% 71.4% 21.4% 65.6% 63.3% -2.3% 40% 30% 0 0 0 0 0 0 20% Property Crime 5.9/0 6.7/0 0.8/0 10.7/0 12.4/0 1.7/o o 10/o Drug Crime -- -- -- -- 100.0% -- 0% Violent Property Total Total (Violent, 14.3% 30.4% 16.1% 30.4% 28.2% -2.1% Crim... Cri... (Viole... Property&Drug) 2022 I'll,2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 9:22:04 AM PP—CSC—Operational Planning-4300 Page 55 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System May- 2023 Violent Crime Actual May Year to Date- May 6 2022 2023 % 2022 2023 % Change Change 5 Murder 0 0 -- 0 0 -- 4 Other Offences Causing 0 0 -- 0 0 -- Death 3 3 Attempted Murder 01 0 -- 01 0 -- a Sexual Assault 1 1 0.0% 6 7 16.7% 2 Assault 6 2 -66.7% 19 16 -15.8% 1 Abduction 1 0 -100.0% 2 1 -50.0% Robbery 0 0 -- 1 0 -100.0% 0 Sexual Assau... Abduction Other Crimes Against a 1 2 100.0% 13 11 -15.4% Assault Other Crimes... Person r��� Total 9 5 -44.4% 41 35 -14.6% 2022 2023 Property Crime Actual May Year to Date- May 14 0 o IN2022 2023 /0 2022 2023 /0 12 Change Change 10 Arson 0 0 -- 0 0 -- a 6 f J Break& Enter 1 0 -100.0% 4 14 250.0% 4 Theft Over 1 - 7 °/ 1 12 -7 7°/ 2 e t O e 8 8 .5 0 3 0 0 Theft Under 10 10 0.0% 41 32 -22.0% Have Stolen Goods 0 0 -- 1 2 100.0% r e, Fraud 2 13 550.0% 34 45 32.4% Mischief 1 6 500.0% 4 14 250.0% uuu Total 22 30 36.4% 97 119 22.7% 2022 2023 Drug Crime Actual May Year to Date- May 5 2022 2023 % 2022 2023 % 4 Change Change 3 3 Possession 0 0 -- 0 0 -- Q 2 Trafficking 0 0 -- 0 1 -- 1 Importation and 0 0 -- 0 0 -- 0 Production Total 1 01 0 -- 01 1 -- Clearance Rate Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 10:21:07 AM PP—CSC—Operational Planning-4300 Page 56 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System May- 2023 Clearance Rate May Year to Date- May 60% 2022 2023 Difference 2022 2023 Difference 50% 40% Violent Crime 55.6% 40.0% -15.6% 63.4% 60.0% -3.4% 30% 20% 0 0 0 0 0 0 Property Crime 4.6/0 10.0/0 5.4/0 9.3/0 11.8/0 2.5/o o o Drug Crime -- -- -- -- 100.0% __ 0/o Violent Property Total Total (Violent, 19.4% 18.9% -0.4% 28.0% 26.1% -1.9% Crim... Cri... (Viole... Property&Drug) 2022 I'll,2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 10:21:07 AM PP—CSC—Operational Planning-4300 Page 57 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System June- 2023 Violent Crime Actual June Year to Date-June 6 2022 2023 % 2022 2023 % IJ Change Change 5 �»�f Murder 0 0 -- 0 0 -- / Other Offences Causing 0 0 -- 0 0 -- _ 4 Death +� 3 U Attempted Murder 01 0 -1 0 0 - Q 0 0 Sexual Assault 1 1 0.0/0 7 8 14.3/o 2 _ o _ o Assault 6 5 16.7/0 25 21 16.0/o Abduction 0 0 -- 2 1 -50.0% Robbery 0 0 -- 1 0 -100.0% 0 Sexual Assault Other Other Crimes Against a 5 6 20.0% 18 17 -5.60% Assau... Crimes... Person r��� Total 12 12 0.0% 53 47 -11.3% 2022 2023 Property Crime Actual June Year to Date-June 12 2022 2023 % 2022 2023 % 10 Change Change ' g 1f 6 a f 1 Arson 0 0 -- 0 0 -- Break& Enter 3 1 -66.7% 7 15 114.3% 4 f Theft Over 3 1 -66.7% 16 13 -18.8% 2 0 y FlN11111iffiJ �IIIViir �IIIVii ����Ir Theft Under 8 11 37.5% 49 43 -12.2% :' ��& Have Stolen Goods 0 0 -- 1 2 100.0% r e, Fraud 3 8 166.7% 37 53 43.2% Mischief 2 41 100.0% 6 18 200.0% 2022 uuu 2023 Total 19 251 31.6%1 116 144 24.1% Drug Crime Actual June Year to Date-June 5 2022 2023 % 2022 2023 % 4 Change Change 3 3 Possession 0 0 -- 0 0 -- Q 2 Trafficking 0 0 -- 0 1 -- 1 Importation and 0 0 -- 0 0 -- 0 Production Total 1 01 0 -- 01 1 -- Clearance Rate Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 9:25:30 AM PP—CSC—Operational Planning-4300 Page 58 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System June- 2023 Clearance Rate June Year to Date-June 100% 2022 2023 Difference 2022 2023 Difference 80% �» Violent Crime 41.7% 91.7% 50.0% 58.5% 68.1% 9.6% 40% Property Crime 10.5% 8.0% -2.5% 9.5% 11.1% 1.6% 20% Drug Crime -- -- -- -- 100.0% -- 0% Violent Property Total Total (Violent, 25.0% 38.5% 13.5% 27.4% 28.5% 1.10/0 Crim... Cri... (Viole... Property&Drug) 2022 I'll, 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 9:25:30 AM PP—CSC—Operational Planning-4300 Page 59 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System April to June- 2023 Violent Crime Actual April to June Year to Date-June 14 2022 2023 % 2022 2023 % Change Change 12 Murder 0 0 -- 0 0 -- 10 muml�f Other Offences Causing 0 0 -- 0 0 -- f Death 8 frr Attempted Murder 0 0 6-- -- "0 0 Q f 0 0 Sexual Assault 2 3 50.0/0 7 8 14.3/o f 4 Assault 14 10 -28.6% 25 21 -16.0% f 2 Abduction 11 0 -100.0% 2 1 -50.0% Robbery 0 0 -- 1 0 -100.0% 0 UU Sexual Assau... Abduction Other Crimes Against a 8 11 37.5% 18 17 -5.6% Assault Other Crimes... Person r��� Total 25 24 -4.0% 53 47 -11.3% 2022 2023 Property Crime Actual April to June Year to Date-June 28 2022 2023 % 2022 2023 % 24 Change Change 20 JI 16 Arson 0 0 -- 0 0 -- v 12 »Jf Break& Enter 4 3 -25.0% 7 15 114.3% a 8 f Theft Over 12 7 -41.7% 16 13 4 61-18.8% 0 � Theft Under 24 21 -12.5% 49 43 -12.2% :' ��& Have Stolen Goods 0 0 -- 1 2 100.0% r e, Fraud 15 26 73.3% 37 53 43.2% Mischief 3 131 333.3% 6 18 200.0% 2022 uuu 2023 Total 58 701 20.7%1 116 1 144 1 24.1% Drug Crime Actual April to June Year to Date-June 5 2022 2023 % 2022 2023 % 4 Change Change 3 3 Possession 0 0 -- 0 0 -- Q 2 Trafficking 0 0 -- 0 1 -- 1 Importation and 0 0 -- 0 0 -- 0 Production Total 101 0 -- 01 1 -- Clearance Rate Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 9:20:07 AM PP—CSC—Operational Planning-4300 Page 60 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... Police Services Board Report for Oro-Medonte Township Records Management System April to June- 2023 Clearance Rate April to June Year to Date-June 80% 2022 2023 Difference 2022 2023 Difference 70%60% 50% Violent Crime 48.0% 75.0% 27.0% 58.5% 68.1% 9.6% 40% 0 0 0 0 0 0 20% Property Crime 6.9/0 8.6/0 1.7/0 9.5/0 11.1/0 1.6/o o 10/o Ill Drug Crime -- -- -- -- 100.0% -- 0% Violent Property Total Total (Violent, 20.2% 29.3% 9.0% 27.4% 28.5% 1.10/0 Crim... Cri... (Viole... Property&Drug) 2022 ""'2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 1M -ORILLIA Location code(s): 1M00 -ORILLIA, 1M10- BARRIE (Inactive) Area code(s): 1066- Oro-Medonte, 1066- Oro-Medonte(Old Association) Data source date: Report Generated by: Report Generated on: 2023/08/26 Black,Alicia 30-Aug-23 9:20:07 AM PP—CSC—Operational Planning-4300 Page 61 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... II �� III a ul a I� II ull I I I I I I I I � ml it llII � i Illllll�lllllllllllll�l����ll���lllllllll�l�lllllll��l�l�llllllllllll�lllll�llllllllllllll�llllllll�llllllll�l�����llllllll�llll�lllllllllll�lllllllllll�ll�lllllllllll������lllllljlllllllllllllll���llllllllllllllllllllll�lllllll�llllllllllllllllllllllllllllllllllllll Q2—April, May,June 12022 vs. 2023 Orillia Detachment I Oro-Medonte Township Orillia Detachment Orillia Detachment 2022 2023 %Change Qua rter 2-MVC's April-May Non-Fatal Personal Injury 43 39 -9.30% Property Damage 373 384 2.95% Fatal Injury 4 2 -50.00% Orillia Detachment 2023 Quarter 2-MVC's Top 4 Primary Factors I April- May 2023 Fatal Non-Fatal Personal Injury Personal Damage Speed-excessive 1 Driver fatigue 9 Improper lane change 52 Lost control 1 Fail to Share 7 Disobeyed traffic control 51 Speed—Too Fast for conditions 4 Speed—Too Fast for conditions 49 Speed—excessive 2 Improper turn 46 Ability Impaired—Alcohol 2 Ability Impaired Drugs 2 Disobeyed traffic control 2 Orillia Detachment 2022 Quarter 2-MVC's Top 4 Primary Factors I April- May 2022 Fatal Non-Fatal Personal Injury Personal Damage Speed—excessive 1 Failed to yield right of way 6 Following too closely 56 Ability Impaired Drugs 1 Unknown 6 Unknown 55 Disobeyed traffic control 1 Speed—excessive 5 Animal—Wild or domestic 47 Other 1 Lost control 5 Failed to yield right of way 44 Following too closely 3 Inattentive driver 3 Page 62 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... ullllll a ulUo u � ul I I I U I I I I I � I U I � I IIIIIIIIII�III IIIIIIIIIIII��IIIIIIIIIIIIIIIII�I�IIIIIIIII�IIIIIIIIIIII�IIIIIIIIIII�IIIIIIIIIIIIII�IIIIIII��IIIIII������IIIIIIII�IIII�IIIIIIIIII�IIIIIIIIIII�II�IIIIIIIIIII�IIII�IIIIIIII�II�IIIIIIIIII����II���IIIIIIIIIIIII�IIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Q2—April, May,June 12022 vs. 2023 Orillia Detachment I Oro-Medonte Township Oro-Medonte Township 2023 2022 Q2- Oro-Medonte 2023 Oro-Medonte Township 2022 Oro-Medonte Township Quarter 2 Quarter 2 MVC Primary Factors MVC Primary Factors Fatal Injury Fatallnjury Speed-excessive 1 Speed--excessive 1 Non-Fatal Injury Non-Fatal Injury Lost control 3 Failed to yield right of way 3 Ability Impaired Drugs 1 Lost control 1 1 Medical/Physical Disabilityfor 1 Debris on roadway Driver Failed to yield right of way 1 Other 1 Inattentive driver 1 Speed--excessive 1 Unknown 1 Property Damage Property Damage Animal-Wild or Domestic 8 Animal-Wild or Domestic 10 Unknown 4 Unknown 6 Following too closely 3 Other 5 Inattentive driver 2 Failed to yield right of way 4 Failed to yield right of way 2 Inattentive driver 4 Lost control 1 Following too closely 2 Speed--excessive 1 Improper turn 2 Other 1 Debris on roadway 1 Debris on Roadway 1 Fail to share 1 Driver Fatigue 1 Lost control 1 Mechanical failure 1 Mechanical failure 1 Improperturn 1 Medical/Physical disabilityfor driver 1 Speed--excessive speed 1 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillilI Page 63 of 128 8.a) 4:00 p.m.: Presentation by Inspector Coyer Yateman, Detachment Comm... ullllll a ulUo u � ul I I I U I I I I I � I U I � I IIIIIIIIII�III IIIIIIIIIIII��IIIIIIIIIIIIIIIII�I�IIIIIIIII�IIIIIIIIIIII�IIIIIIIIIII�IIIIIIIIIIIIII�IIIIIII��IIIIII������IIIIIIII�IIII�IIIIIIIIII�IIIIIIIIIII�II�IIIIIIIIIII�IIII�IIIIIIII�II�IIIIIIIIII����II���IIIIIIIIIIIII�IIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Q2—April, May,June 12022 vs. 2023 Orillia Detachment I Oro-Medonte Township Oro-Medonte Township 2023 2022 Q2- Oro-Medonte Quarter 2 - Top 4 Quarter 2- Top 4 MVC Primary Factors MVC Primary Factors Fatal Injury Fatal Injury Speed-excessive 1 Speed--excessive 1 Non-Fatal Injury Non-Fatal Injury Lost control 3 Failed to yield right of way 3 Abilitylmpaired Drugs 1 Property Damage Debris on roadway 1 Animal-Wild or Domestic 8 Failed to yield right of way 1 Unknown 4 Inattentive driver 1 Following too closely 3 Unknown 1 Inattentive driver 2 Property Damage Failed to yield right of way 2 Animal-Wild or Domestic 10 Unknown 6 Other 5 Failed to yield right of way 4 Inattentive driver 4 Page 64 of 128 11 .a) OCS2023-014, Shawn Binns, Director, Operations & Community Service... To"awhip of 41" „ Staff Report Proud Heritage, Ex°citin, Future To: Council From: Shawn Binns Meeting Date: September 13, 2023 Report No.: OCS2023-14 Subject: Award of RFP# OCS2023-08 Type: Requires Action Motion No.: Recommendation 1. Report No. OCS2023-14 be received and adopted; 2. That RFP# OCS2023-08 Fleet Review be awarded to Fleet Challenge Canada Inc. in the amount of$58,850 (excluding HST); 3. That the bidders be thanked under the Director, Operations and Community Services signature. Background As part of the 2023-2024 Budget, Council supported an elevated focus on Fleet Management across the Township. A foundational element to establish strategic direction is the completion of a Fleet Review which will provide a comprehensive assessment of the Township's fleet and practices and provide recommendations reflecting best practice application, optimization of fleet, resource allocation, and future needs/directions to structure the management of the Township's Fleet. This project was supported with a budget of$60,000 in the 2023 Capital Program (Attachment #1). A request for proposals - RFP# OCS2023-08 Fleet Review was posted on the Township's website and Biddingo (government contract portal). The RFP closed on August 21, 2023 at 12:00. Operations and Community Services September 13, 2023 Report No. OCS2023-14 Page 1 of 3 Page 65 of 128 11 .a) OCS2023-014, Shawn Binns, Director, Operations & Community Service... Analysis Two submissions were received as follows: Consulting Firm Fee excl. HST KPMG LLP $60,000 per diem rates $ 1,050- $ 4,050 Fleet Challenge Canada Inc $58,850 per diem rate $ 1,400 Both submissions met the Township's requirements. Following a review by the evaluation committee Fleet Challenge Canada Inc. is recommended as the preferred consulting firm to complete the review. Fleet Challenge Canada Inc. (FCC) is a specialized consulting firm focusing solely on fleet management consulting. FCC has completed close to 200 Municipal Fleet reviews since 2005. This dedicated focus and experience has given FCC an extensive database and understanding of practical best practice application which draws on predictive data modelling. Fleet Challenge Canada also delivers the national E3 Fleet Standards program which is a "green" fleet accreditation program based on principles similar to those of LEED for facilities. This will assist the Township in reducing the environmental footprint of Municipal operations. Given the cross-functional nature of fleet management i.e. Fire and Emergency Services specialty vehicles, operating vehicles (Building, Municipal Law, Environmental Services as well as Operations and Community Services specialized heavy equipment and attachments) a cross-functional team will lead the project which will be completed in two distinct but inter-related reviews, specifically: Operations Fleet and Fire and Emergency Services Fleet. Integral to the success of the project will be the involvement of stakeholders throughout the project. An engagement and communication plan has been developed as part of the project workplan. It is anticipated that three reports will be presented to Council throughout the project: 1) following project initiation to present an overview of the project, deliverables, and workplan, 2) mid-point to communicate findings and emerging themes/recommendations, 3) final report. Progress updates will also be provided in the monthly project tracking report. The project is targeted to be completed prior to year-end. Financial / Legal Implications / Risk Management It is anticipated that the project will be delivered within the approved $60,000 allocation. Staff capacity and conflicting priorities do present a risk to completing the project by year- end. Priorities will be managed within the portfolio of existing projects and through project governance and work planning. Page 66 of 128 11 .a) OCS2023-014, Shawn Binns, Director, Operations & Community Service... Recommendation That RFP# OCS2023-08 Fleet Review be awarded to Fleet Challenge Canada Inc. Corporate Strategic Goals Prepare for Our Future Modernize Township Services Consultations Chief Financial Officer Fire Chief Manager, Operations Fleet Supervisor Attachments Attachment # 1 — Fleet review— capital project worksheet. Conclusion Proposals were publicly sought for RFP# OCS2023-08 Fleet Review in accordance with the Township's Purchasing By-law. Two submissions were received by capable and well-respected firms. In reviewing the proposals, it was determined that Fleet Challenge Canada Inc. is best able to achieve the Township's Fleet Review objectives. Respectfully submitted, Shawn Binns, PBDM, MBA Director, Operations and Community Services September 5, 2023 Approvals: Date of Approval: Nelly Morrow, Director Finance/CFO (where applicable) September 8, 2023 Robin Dunn, CAO September 8, 2023 Page 67 of 128 11 .a) OCS2023-014, Shawn Binns, Director, Operations & Community Service... 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Memo Library To: Shawn Binns, Director, Operations &Community Services,Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Bessie Sullivan, CEO, Orillia Public Library Date: September 1, 2023 Subject: Township of Oro-Medonte Statistics: August, 2023 Township of Oro-Medonte monthly statistics below, please contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* —borrowing Renewals September 1, 2023 Aug 1-31, 2023 Aug 1-31, 2023 Township of Oro- 1,311 485 4,284 Medonte Adult Township of Oro- 259 69 745 Medonte Child Township of Oro- 42 10 38 Medonte Youth Township of Oro- 0 0 0 Medonte Housebound E-Access 72 N/A N/A Total 1,684 564 5,067 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. *Number of members subject to final verification by Orillia Public Library. Page 69 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... SA 06-23-BOD Minutes (DRAFT) Nottawasaga Valley Conservation Authority Jun 23, 2023 at 9:00 AM EDT Virtual Via Zoom Attendance Present: Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Christopher Baines, Collingwood (Town); CIE Joe Belanger, Wasaga Beach (Town); Cllr. Pieter Kiezebrink, Essa (Township); Chair Gail Little, Amaranth (Township); Deputy Mayor Paul Van Staveren, Clearview (Township); Cllr. Kevin Eisses, Innisfil (Town); Mayor Janet Horner, Mulmur (Township); Mayor Darren White, Melancthon (Township); CIE Joel Loughead, Grey Highlands (Municipality); CIE June Porter, The Buie Mountains (Town); Vice-Chair Jonathan Scott, Bradford West Gwillimbury (Town); Mayor Jennifer Coughlin, Springwater (Township); CIE Richard Schell, Oro- Medonte (Township) NVCA Staff: Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director, Watershed Management Services; Kyra Howes, Director, Conservation Services; Meagan Kieferle, Senior Regulations Officer; Syacey Van Opstal, Regulations Technician; Ben Krul, Manager, Development Planning & Permits; Rick Grillmayer, Manager, Forestry (departed at 10:45am); Alicia Sharp, Communications Assistant; Kerry Jenkins, Administrative Assistant/Recorder Absent: Cllr. Gary Harvey, Barrie (City); Cllr. Ralph Manktelow, Mono (Town); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Kyle Fegan, Shelburne (Town); Guests: Sean-Michael Stephen, MBA, Managing Partner, Watson & Associates Economists Ltd. (departed at 9:45am) 1. Events Learn to flyfish like a biologist Date: June 17, 2023 Location: Cabela's Barrie Camp Tiffin Date: July 4 - September 1 Location: Tiffin Centre for Conservation Page 70 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... Junior Leadership Camp Date: July 4 - September 1 Location: Tiffin Centre for Conservation 2. Call to Order Chair Little called the meeting to order at 9:00am. 3. Land Acknowledgement The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 4. Declaration of Pecuniary and Conflict of Interest S. Motion to Adopt the Agenda Recommendation: RES: 39-23 Moved By: Mayor Darren White Seconded by: Cllr. Joe Belanger RESOLVED THAT: the agenda for the Board of Directors meeting #06-23- BOD dated June 23, 2023 be approved. Carried; 6. Announcements There were no announcements at this time. 7. Presentations 7.1. Programs Rates and Fees Review from Sean-Michael Stephen, MBA, Managing Partner, Watson & Associates Economists Ltd. Sean-Michael Stephen, MBA, Managing Partner, Watson & Associates Economists Ltd. conducted a presentation regarding NVCA's Program Rates and Fees Review. Recommendation: RES: 40-23 Moved by: Mayor Scott W. Anderson Seconded by: Cllr. June Porter RESOLVED THAT: the Board of Directors receive the presentation and report regarding Programs Rates and Fees Review. Carried; 7.2. Forestry Program Update from Rick Grillmayer, Manager, Forestry Page 71 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... Rick Grillmayer, Manager, Forestry conducted a presentation regarding NVCA's Forestry Program Update. *Please see Agenda Item # 12.2.6 for the resolution and voting* S. Deputations There were no deputations at this time. 9. Hearings There were no hearings at this time. 10. Determination of Items Requiring Separate Discussion Board Members are requested to identify items from the Consent List that they wish to have considered for separate discussion. 11. Adoption of Consent List and Identification of Items Requiring Separate Discussion Recommendation: RES: 41-23 Moved by: Cllr. Pieter Kiezebrink Seconded by: Cllr. Christopher Baines RESOLVED THAT: agenda item number(s), 12.2.2 and 12.2.4 were identified as requiring separate discussion, be referred for discussion under Agenda Item #12; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the Consent List not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. Consent List 12.1. Adoption of Minutes Recommendation: Approved by Consent Moved by: Cllr. Joe Belanger Seconded by: Cllr. Kevin Eisses RESOLVED THAT: the minutes of the Board of Directors meeting 05- 23-BOD dated on May 26, 2023 be approved. 12.2. Staff Reports 12.2.1. Staff Report No. 23-06-23-BOD from Doug Hevenor, Chief Administrative Officer Recommendation: Approved by Consent Page 72 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... Moved by: Mayor Janet Horner Seconded by: Cllr. Rick Schell RESOLVED THAT: The NVCA Board of Directors receive this report for information on the Lake Huron Management Plan (LAMP). 12.2.2. Staff Report No. 24-06-23-BOD from Doug Hevenor, Chief Administrative Officer Recommendation: Moved by: Cllr. June Porter Seconded by: Cllr. Joel Loughead RESOLVED THAT: the update on Memorandums of Understanding and Nottawasaga Valley Conservation Authority's (NVCA) progress report, be received; and FURTHER THAT: NVCA's Board of Directors approves this progress report in fulfillment of O.Reg. 687/21 to be submitted to the Province's MNRF by July 1, 2023, as required for meeting the needs of the Transition Plans and Agreements for Programs and Services under Section 21.1.2 of the Act. Friendly amendment as requested by Doug Hevenor, CAO and approved by mover and seconder: Recommendation: RES: 42-23 Moved by: Cllr. June Porter Seconded by: Cllr. Joel Loughead RESOLVED THAT: the update on Memorandums of Understanding and Nottawasaga Valley Conservation Authority's (NVCA) progress report to be amended as discussed, be received; and FURTHER THAT: NVCA's Board of Directors approves this progress report in fulfillment of O.Reg. 687/21 as discussed, to be submitted to the Province's MNRF by July 1, 2023, as required for meeting the needs of the Transition Plans and Agreements for Programs and Services under Section 21.1.2 of the Act. Carried; 12.2.3. Staff Report No. 25-06-23-BOD from Rick Grillmayer, Manager, Forestry Recommendation: Approved by Consent Moved by: Deputy Mayor Paul Van Staveren Seconded by: Cllr. Gary Harvey RESOLVED THAT: The Board of Directors receive Staff Report No. 25-06-23-BOD regarding the 2023 Forestry Program Update. Page 73 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... 12.2.4. Staff Report No. 26-06-23-BOD from Megan Kieferle, Senior Regulations Officer & Stacey Van Opstal, Regulations Technician Recommendation: RES: 43-23 Moved by: Mayor Janet Horner Seconded by: Cllr. Joe Belanger RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 26-06-23-BOD that summarizes the permits and approvals issued by staff for the period of January 1, 2023 to June 10, 2023. Carried; 12.2.5. Staff Report No. 27-06-23-BOD from Maria Leung, Senior Communications Specialist Recommendation: Approved by Consent Moved by: Cllr. Kevin Eisses Seconded by: Mayor Darren White RESOLVED THAT: Staff Report No. 27-06-23-BOD regarding NVCA Communications - May 13 - June 9, 2023, be received. 13. Other Business Vice-Chair Jonathan Scott brought forward a Notice of Motion for the next Board Meeting in regards to The Right to Repair. 14. In-Camera - Board decided there was no need to go in-camera and proceeded with the below resolution 14.1. Staff Report No. 28-06-23-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation: RES; 44-23 Moved by: Mayor Jennifer Coughlin Seconded by: Cllr. Christopher Baines RESOLVED THAT: Staff Report No. 28-06-23-BOD be received regarding the NVCA Legal Status Update. Carried; 15. Adjourn Recommendation: RES: 45-23 Moved by: Deputy Mayor Paul Van Staveren Seconded by: Cllr. Christopher Baines RESOLVED THAT: this meeting adjourn at 11:12am to meet again on August 25, 2023 or at the call of the Chair. Page 74 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... Carried; Page 75 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... ��pSACq 4q! NVCA August 2023 Board Meeting Highlights e" tAtlON P�� Next Meeting: September 22, 2023, held in person For the full meeting agenda including documents and reports, visit NVCA's website. Manager,, Stewardship Services, Fred Revenues are tracking well, with 51.49% of the receivingDobbs recognized for budgeted revenues recognized. This includes Natural Channel Systems Award of the first 6 months of the general municipal levy Recognition® of $1,390,821. Currently, the NVCA is sitting in a deficit This national award recognizes outstanding position, due to the CEWS prepayment, individuals who have made significant however if that is removed, there is a slight contributions to natural channel systems. surplus. Fred and the stewardship team have 2024 Asset Management Plan demonstrated a commitment to advancing the The Board approved NVCA's updated Asset field of natural channel systems through Management Plan. research, knowledge transfer, collaboration, implementation and/or innovation. Recipients of This Plan identifies NVCA assets, what condition this award have shown exemplary leadership, they are in, and what the anticipated needs are dedication, and personal commitment to natural to maintain our infrastructure as we move channel systems. forward. The Board of Directors recognized this Preliminary Budget Guidance outstanding achievement. The NVCA Board of Directors approved the preliminary budget guidelines to increase Edenvale Conservation Area municipal levy by $400,000. Partnership Agreement Staff had brought forward a report asking for The Edenvale Conservation Area has previously $200,000, however, given the pressures in the been leased to the Township of Springwater planning and regulations departments, the and that current lease expires in October 2023. Board approved the addition of two new staff in NVCA and Springwater staff worked 2024, increasing the municipal levy guideline to collaboratively on the development of a new $400,000. partnership agreement to ensure that the Staff are also expecting continued pressures property can be utilized as a potential revenue due to cost of living increases in all aspects of generating avenue. the business and materials and supplies. Second Quarter Financials Municipal general levy, not including Asset In the first six months of operations of NVCA, Levy, currently stands at $2,791,642 for 2023. expenditures to date are tracking on schedule, Based on this approval, staff will prepare a with 58.23% of the budgeted expenses (50% of draft budget for Board consideration for the budget year completed), however that is September Board Meeting. including the CEWS repayment amount of Once approved, the draft budget will be $740,879, so expenditures are trending below circulated to member municipalities after the 50%. 8195 8th Line, Utopia, ON, LOM 1TO 705-424-1479 e admin@nvca.on.ca www.nvca.on.ca Page 76 of 128 15.b) Nottawasaga Valley Conservation Authority, meeting minutes of June... September meeting for a 60-day review and consultation process. The final budget will be presented to the Board of Directors at the December 2023 meeting for approval. Upcoming Events Festival at Fort Willow The Festival at Fort Willow is an annual event where visitors will experience what life was like at Fort Willow pre-European contact, during the Fur Trade and the War of 1812. School Field Trip Day: Friday, September 29, 2023 9:00 a.m. - 1:00 p.m. School can inquire using this form Public Day: Saturday, September 30, 2023 10:00 a.m. - 4:00 p.m. Tickets available at this link Location: Historic Fort Willow Conservation Area 2714 Grenfel R., Springwater Township, ON LOM 1T2 Tiffin Nature Program Geared towards pre-K and children in kindergarten, our nature program will help your children gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Date: September 5 - November 30, 2023 Location: Tiffin Centre for Conservation 8195 8th Line Utopia, ON LOM 1TO 8195 8th Line, Utopia, ON, LOM 1TO 9 705-424-1479 e admin@nvca.on.ca www.nvca.on.ca Page 77 of 128 File No: OM-Old-plCorrespondence from the,Cteauo4smiwa�:So3a,023Notice of Decision, 0... Municipality:Township of Oro-Medonte Date of Notice: September 1st,2023 Location: Part Lots 41 &42, Concession EPR, Medonte Last Date of Appeal: September 211t,2023 (Craighurst Limited Partnership) NOTICE OF DECISION With Respect to an Official Plan Amendment Subsection 17(35) and 21 of the Planning Act A decision was made by the County of Simcoe, Director of Planning/Chief Planner under the delegated authority granted by County By-law No. 6984 on the date noted above, to approve Amendment No. 46 to the Official Plan for the Township of Oro-Medonte, as adopted by Township of Oro-Medonte By-law No. 2023-049, and as modified by the County of Simcoe per Schedule 4 to Item PLN 2023-018. Purpose and Effect of the Official Plan Amendment The purpose of the Official Plan Amendment is to make mapping changes to the location and extent of the `Living Area' designation and the `Community Use Area' designation on Schedule F (Craighurst Secondary Plan) to the Township of Oro-Medonte Official Plan to align the designations with the proposed locations of a school block, park block and residential lots in a proposed plan of subdivision. The amendment will be further implemented through an associated zoning by-law amendment and revision to the draft plan of subdivision. The decision is consistent with Provincial policy statements issued under the Planning Act and conforms with Provincial and County plans. A copy of staff report PLN 2023-018 is attached. Public Input in the form of written submissions were received from external agencies. The effect of any comments are detailed in the associated staff report PLN 2023-018. The County is satisfied that these comments were considered prior to approval of Official Plan Amendment No. 46. Associated File(s): The proposal is also subject to the following application(s) under the Planning Act.Zoning By- law Amendment(Township File No.2022-ZBA-11)and Draft Plan of Subdivision (Township File No. 2022-SUB-06) When and How to File an Appeal Any appeal to the Ontario Land Tribunal must be filed (4) be accompanied by the fee charged under the with the Director of Planning/Chief Planner of the Ontario Land Tribunal Act 2021 in the amount of County of Simcoe no later than 20 days from the date $1,100.00 payable by certified cheque to the of this notice, shown above as the last date of appeal. Minister of Finance, Province of Ontario. The notice of appeal should be sent to the attention Please refer to the Tribunal website for the Appellant of Nathan Westendorp, Director of Planning/Chief Form (Al) and more information on filing an appeal Planner, at the address shown below and it must: https://olt.gov.on.ca/about-olV (1) set out the specific part of the proposed official plan amendment to which the appeal applies, Mailing Address for Filing a Notice of Appeal (2) set out the reasons for the request for the appeal, Director of Planning/Chief Planner (3) include a completed Tribunal Appellant Form County of Simcoe (Al); and Administration Centre, 1110 Highway 26, Midhurst, ON L9X 1 N6 Who Can File an Appeal Only individuals, corporations or public bodies may appeal the decision of the County of Simcoe to the Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or group on its behalf. No person or public body shall be added as a party to the hearing of the appeal unless, before the plan was adopted, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. When the Decision is Final The decision of the County of Simcoe is final if a Notice of Appeal is not received on or before the last day for filing a notice of appeal (please refer to the Last Date of Appeal noted above). Getting Additional Information Additional Information about the application is available for public inspection during regular office hours at the County of Simcoe at the address noted below, from the office of the municipality nofp-ydd8o�g,0cf� gontacting the County of Simcoe Planning Department at(705) 726-9300. 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... „m"�,jffl County of Simcoe Main Line(705)726-9300 COUN7YO °' Planning Department Toll Free(866)893-9300 NG ��i 1110 Highway 26, Fax(705)727-4276PLANN� � Midhurst, Ontario L9x 1 N6 simcoe.ca TO: Director of Planning/Chief Planner— Delegated Approvals DIVISION: Engineering, Planning and Environment DEPARTMENT: Planning REPORT #: PLN 2023-018 REPORT DATE: August 30, 2023 SUBJECT: Request for Approval — Township of Oro-Medonte Official Plan Amendment No. 46 Recommendation That Official Plan Amendment No. 46 to the Township of Oro-Medonte Official Plan, as adopted by the Township of Oro-Medonte By-law No. 2023-049 per Schedule 3 to this report, and as modified by the County of Simcoe, per Schedule 4 to Report PLN 2023-018 dated August 30, 2023 be approved; and That Notice of Decision of Official Plan Amendment No. 46 to the Township of Oro-Medonte Official Plan be provided in accordance with the Planning Act. Executive Summary The following provides a summary of the proposal: Location: Part Lots 41 and 42, Concession 1 EPR (Medonte), Township of Oro- Medonte, County of Simcoe Applicant: Craighurst Limited Partnership Proposal: The purpose of the Official Plan Amendment is to make mapping changes to the location and extent of the `Living Area' designation and the `Community Use Area' designation on Schedule F (Craighurst Secondary Plan) to the Township of Oro-Medonte Official Plan to align the designations with the proposed locations of a school block, park block and residential lots in a proposed plan of subdivision. The amendment will be further implemented through an associated zoning by-law amendment and revision to the draft plan of subdivision. County File: OM-OPA-23046 Township File: 2022-OPA-03 Related File: Zoning By-law Amendment 2022-ZBA-11 and Draft Plan of Subdivision 2022- SUB-06 Page 1 of 7 Page 79 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Background/Analysis The subject lands are approximately 80.4 ha (198.7 ac) in area and are located on the northeast corner of County Road 22 and County Road 93 in the Settlement Area of Craighurst. The developable portions of the subject lands appear to have been previously used for agriculture and the lands are bisected by a watercourse and woodlands that are to be protected. There are three model homes under construction currently on the lands in accordance with a Model Home Agreement with the Township. Surrounding land uses include agricultural lands and the CP railway to the north, residential uses to the west, commercial and residential uses to the south and rural residential and wooded areas to the east. A location map of the subject lands is attached as Schedule 1. The subject lands are designated `Settlements' in Schedule 5.1 — Land Use Designations in the County of Simcoe Official Plan (SCOP) and designated `Living Area', `Community Area' and `Environmental Protection One' within the Craighurst Secondary Plan of the Township's Official Plan. There are two watercourses identified on the property which are regulated by the Nottawasaga Valley Conservation Authority (NVCA) and portions of the subject lands are wooded. The NVCA has been consulted through the application process regarding their regulated lands and natural hazard policy conformity. There are no natural heritage or hazard features in the portion of the lands that are subject to the proposed amendment. A previous Draft Plan of Subdivision Approval was granted on the subject lands in 2019 however the draft approval lapsed in 2022. The previous approved development consisted of 319 single detached residential lots, a park block, school block, stormwater management blocks, a wastewater management block and four communal septic areas. The current draft plan of subdivision application proposes 322 single detached residential lots, 78 semi- detached residential lots, two park blocks, six open space blocks, one school block, two stormwater management blocks, four communal septic area blocks, one pumping station block, one well block, two environmental protection area blocks, three buffer blocks, one servicing block, two road widening blocks and eight internal streets. Changes between the 2019 and current draft plan include an increase in the number of single detached residential lots from 319 to 322, addition of 78 semi-detached units, a re-aligned street pattern, relocation and increase in size of the community park block, addition of parkland, relocation of the school block and addition of open space blocks to accommodate entrance landscaping features at the proposed road connection on County Road 22 and County Road 93. The proposed draft plan is attached as Schedule 2. The purpose of the proposed amendment is to align the mapping of the Official Plan designations with the new proposed draft plan. The amendment relocates portions of the Living Area and Community Use Area designations on Schedule F to the Township of Oro- Medonte Official Plan in order to accommodate the relocation of the school block and larger park blocks in the draft plan of subdivision. An associated site-specific Zoning By-law amendment was also applied for to facilitate the proposed changes to the draft plan of subdivision application. The zoning amendment was approved by Township Council on July 5, 2023. The related draft plan of subdivision application was also conditionally approved by Township Council subject to draft plan conditions on July 5, 2023. These approvals will not come into force and effect until the proposed OPA 46 has been considered by the County. Page 80 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The following reports and studies were submitted in support of the application: • Planning Justification Report • Geotechnical Investigation • Archaeological Stage 1-2 Assessment • Hydrogeological Report • Natural Hazard Assessment • Environmental Impact Study • Functional Servicing and Stormwater Management • Floodplain Analysis • Traffic Assessment • Architectural & Urban Design Guidelines The Planning Justification Report prepared by Celeste Phillips Planning Inc. and the Township Staff Recommendation Report (DS2023-055) received in the OPA 46 adoption package to the County include a detailed evaluation of the applicable planning policies. Planning Staff have reviewed the OPA in the context of relevant planning policies contained in the Provincial Policy Statement (2020), Growth Plan for the Greater Golden Horseshoe (2020) and Simcoe County Official Plan (2016), as detailed below. Provincial Policy Statement, 2020 The Provincial Policy Statement, 2020 (PPS) provides policy direction on land use planning and development throughout the province. The policies set out how land and resources should be managed over time to build strong communities and achieve efficient development while protecting natural heritage features and agricultural resources as well as protecting public health and safety from natural hazards. The Planning Act requires that municipal decisions on land use planning matters in the Province of Ontario be consistent with the policies of the PPS. Section 1.1.3 of the PPS provides direction for Settlement Areas where growth and development is intended to be focused. The policies promote the efficient use of land by directing intensification and density to lands within settlement areas and encourage a mix of housing options on municipal services. PPS policy 1.1.3.2 indicates that development within settlement areas shall be based on densities and a mix of land uses that efficiently use land and resources, are appropriate for planned or available infrastructure and public service facilities, support active transportation and are transit supportive while minimizing negative impacts to the environment and climate change. Compact forms of development that accommodate an appropriate mix of residential, employment and other uses to meet long-term needs is encouraged. The proposed development would result in additional residential opportunities within the settlement area of Craighurst, where this residential use is intended to be focused. The proposal now includes a mix of housing options with the addition of semi-detached units, along with single detached units, all of which will be serviced by municipally owned and operated communal services. The amendment also facilitates relocation of a school, to the satisfaction of the Simcoe County District School Board in order to provide the subdivision with efficient access to a public service facility. Page 81 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... In County Staff's opinion, the proposed OPA 46 is consistent with PPS, 2020 policies. A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 The Growth Plan for the Greater Golden Horseshoe, 2020, (Growth Plan) is established as a long-term plan outlining the Province's vision for building complete communities and is intended to guide decisions relating to population. The Growth Plan directs growth to settlement areas to ensure land and existing infrastructure are used efficiently. The policies of the Plan focus on designing complete communities with high quality compact built form that include mixed-use neighbourhoods offering opportunities for people of all ages and abilities to conveniently access an appropriate mix of jobs, local stores, and services, a full range of housing, transportation options and public service facilities. Development that makes efficient use of land and infrastructure is prioritized and a range and mix of housing options that provides a diverse mix of land uses including residential and employment uses is supported. Section 2.2.1 directs growth to settlement areas that have existing or planned municipal infrastructure, locations with existing or planned transit and where complete communities can be supported. Sections 2.2.2, 2.2.6 and 2.2.7 provide policies that focus population growth and density within settlement areas and designated Greenfield areas outside of the delineated built-up boundary. By promoting a mix of housing options within settlement areas, municipalities can achieve integrated development while meeting population intensification and density targets. OPA 46 proposes a mix of residential units within the settlement area on communal municipal services, where growth is intended by the Growth Plan. It also facilitates a public service facility in proximity to proposed residential density. It is County Staff's opinion that the proposed OPA 46 conforms to Growth Plan policies. Simcoe County Official Plan, 2016 The Simcoe County Official Plan ("SCOP") represents the vision for land use and development patterns across the County, while remaining consistent with or conforming to applicable provincial land use planning policies. The SCOP provides a policy framework with which development applications under the Planning Act affecting lands within the County must conform. The subject lands are designated "Settlements" on Schedule 5.1 Land Use Designations to the SCOP, and as such, are to be the focus of development within the County. Section 3.5 of the SCOP includes policies applying to the Settlements designation which in accordance with the PPS and Growth Plan, supports compact urban form that promotes the efficient use of land and provision of water, sewer, transportation and other services. Development consisting of mixed uses and a range of housing types to create strong and vibrant central places and sustainable communities is promoted. Page 82 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The proposed development is located within a settlement area where residential uses are promoted and would be serviced by communal municipal services. The proposed development would assist in contributing to the Town's density target of 32 residents and jobs per hectare in designated Greenfield areas per policy 3.5.24 of the SCOP as well as facilitate access to a public service facility. It is County Staff's opinion that the proposed OPA 46 conforms to SCOP general and area specific policies. Comments The Township of Oro-Medonte conducted a public consultation process in accordance with the Planning Act, receiving written comments from Township Staff, agencies and the County of Simcoe. The comments received from Township staff and agencies are summarized below: • Simcoe County District School Board — No concerns with the proposed location of the school site and encourages trail connectivity to be incorporated into draft plan to assist with pedestrian access to school. Has provided conditions to be included in draft plan conditions. • Simcoe Muskoka Catholic District School Board — Provided standard draft plan conditions regarding clause advising future homeowners that students may need to be bussed out of the area • Township Environmental Services— Will continue to work with Development Engineering on design review of the servicing aspects of the development and expect servicing calculations to reflect revisions to draft plan • Township Development Engineering — No objection. Provided technical comments on Functional Servicing Report and will continue to work with Environmental Services and applicant on future detailed design review • Township Operations and Community Services — Technical comments in relation to sidewalk improvements • County of Simcoe Planning — Provided standard waste collection draft plan conditions • County of Simcoe Transportation and Engineering — Provided technical comments and draft plan conditions regarding County Road improvements • Nottawasaga Valley Conservation Authority— Provided technical comments and specific draft plan conditions regarding technical reports. No objection to approval. • Severn Sound Environmental Association — Subject lands not located in Wellhead Protection Area. No additional notices, letters or requirements are required • CP Rail — Provided guidelines for residential development in proximity to railway • Canada Post— Provided standard draft plan conditions regarding community mail boxes • Bell Canada — Provided standard draft plan conditions regarding conveyance of any easements • Enbridge Gas — No objection • Hydro One — No objection All comments received through the consultation process have been considered in the Township's Staff Recommendation Report (DS2023-055) dated July 5, 2023. County Planning Staff are satisfied that the written submissions received from Township staff and agencies were considered and/or addressed prior to the adoption of OPA 46. Page 83 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Modification County Planning Staff recommends approval of OPA 46 to the Township of Oro-Medonte Official Plan, as adopted by Township of Oro-Medonte By-law 2023-049 and as modified by Schedule 4 to this report. The County of Simcoe has provided a very minor modification to the proposed OPA 46. The modification does not impact the effect of the amendment. It simply corrects a typo on page 2 of the amendment that references OPA 44 inadvertently. The County has changed `OPA 44' to 'OPA 46' for accuracy. Conclusions County Planning Staff recommend that OPA 46 to the Township of Oro-Medonte Official Plan, adopted by Township of Oro-Medonte By-law No. 2023-049 and as modified by the County of Simcoe attached as Schedule 4, be approved, given the reasons outlined in this report which include: • Consistency with the Provincial Policy Statement, 2020; • Conformity with the Growth Plan for the Greater Golden Horseshoe, 2020; • Conformity with the County of Simcoe Official Plan, 2016; and, • Conformity with the Township of Oro-Medonte Official Plan Financial and Resource Implications There are no financial implications associated with this Item, however, if the County's decision is appealed to the Ontario Land Tribunal (OLT) there may be legal costs associated with that process. As per County of Simcoe By-law No. 6894, the Chief Planner, the General Manager— Engineering, Planning & Environment, and County Solicitor may enter into negotiations, attend hearings and execute such documents as may be necessary to resolve disputes and OLT appeals with those parties insofar as the County's position remains consistent with the Provincial Policy Statement, conforms with the applicable Provincial policies, and conforms with the County of Simcoe Official Plan. Relationship to Corporate Strategic Plan No direct relationship to corporate strategies. Reference Documents There are no reference documents associated with this Item. Attachments Schedule 1 — Location Map Schedule 2 — Proposed Draft Plan of Subdivision Schedule 3 — Township of Oro-Medonte Official Plan Amendment No 46, as adopted Schedule 4 — Township of Oro-Medonte Official Plan Amendment No. 46, as modified Prepared By Keirsten Morris, Planner II Reviewed By Dan Amadio, MCIP, RPP, Manager of Planning Page 84 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Delegated Approval as per Bylaw 6984 Date Nathan Westendorp, Director, Planning/Chief Planner August 31, 2023 Page 85 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Location Map County File Number: OM-OPA-23046 ECipvaIle ,, o Applicant: Craighurst Limited Partnership 0,b �, ORO-MEDONTE a COUinty Official Plan ILegenid 4104 w Agricultural Lands Lands Not Subject To Plan etlenent�( Niagara ara Escarpment Phan Area011 ' Q Economic DiFtrlct Greenbelt Plan Protected CountryFide Greenlands IIIIIIJJI Oak Ridges Moraine Conservation Plan Area JIM Rural Lands 0 M Special Development Area Big Bay Paint ESecond�ary Phan O�Subject Property 0 S 110 1I1krtt � ur- M . a Subject Lands � +I HIM � L 0 200 400 6OOrn Map ILegenid N Sulbjectprolp r� � �����I;�ott��rrl�ar � �� l�u�uH' BouniTlar 201 This map,either in whole or in part,may not be reproduced without the written authority from the County of Simcoe,Copyright O County of Simcoe Land Information Network Cooperative-LINC 2023.Produced(in part)under license from:the Cities of Barrie&Orillia,the Ontario Ministry of Natural Resources(Copyright-Kings Printer 2023).OTeranet Enterprises Inc.and its suppliers all rights reserved and Members of the Ontario Geospatial Data Exchange. THIS IS NOT A PLAN OF SURVEY. Pa @e8&?3fe 18/2023,9:48:07 AM 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... r� �a 01 I u rk. � lu wN wMWPr n A IM ta b b *" .� �u r r� I M VrwwBdYww a pr iu„ x � f✓W '' W p ,�a �� ��S i� a w� 1 x✓r"„ ' °w � 7 N w F a" R g w"Y 'alp M Acx Aft F p: V' H r wd w m 9 w « N . ri u r o- INCH"!SIX" "'a- Schedule 5: Proposed Official Plan Amendment Page 87 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Official Plan Amendment No. 46 (Craighurst Limited Partnership) Township of Oro-Medonte Page 88 r92�� 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Amendment No. 46 to the Official Plan of the Township of Oro-Medonte The attached explanatory text and Schedule "A" constituting Amendment Number 44 to the Official Plan for the Township of Ora-Medonte, was prepared and adopted by the Council of the Corporation of the Township of Oro-Medonte, by By-law Number 2023-049 in accordance with the provisions of Sections 17, 21 and 22 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended. ayor, Randy Greenlaw De ty Clerk, Janette Teeter P 2 P gag"Fgf 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The Corporation of the Township Of Oro-Medonte By-Law No. 2023-049 A By-law to Adopt An Amendment to the Official Plan of the Township of Oro-Medonte OPA No.46 (Craighurst Limited Partnership) Whereas The Corporation of the Township of Oro-Medonte is empowered to Amend its Official Plan as required; And Whereas Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provide Council such authority to amend its Official Plan; And Whereas the policies of the Official Plan of the Township of Oro-Medonte are approved and in force and effect at this time; And Whereas Council has considered the appropriateness of amending the Official Plan in regard to lands located at Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro-Medonte; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. That the attached explanatory text and Schedule "A",which constitute Amendment Number 46 to the Official Plan, is hereby adopted; 2. That the Deputy Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of the aforementioned Amendment No. 46 to the Official Plan of the Township of Oro-Medonte; and, 3. That this By-law shall come into effect upon the date of passage therefore subject to the provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended. By-Law read a first, second and third time, and passed this 5th day of July,2023. The Corporation of the Township of Oro-Medonte L Janeuo Testae, Y Clerk of The 'Mayor, Randy Greenl Cmp�Ored t,& of under my hmd sad the corporate seal that the is a true and correct Dep y Clerk,Janette Teeter Oro-M o A De"Clerk Page 90�.�. 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Certification Certified that the above is a true copy of By-law No. 2023-049 as enacted and passed by Council of the Corporation of the Township of Oro-Medonte on the 5th day of July, 2023. De ty Clerk, Janette Teeter Page 91 ofOfA 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The Constitutional Statement The following Amendment to the Official Plan for the Township of Oro-Medonte consists of three parts: Part 1 —The Preamble Consists of the purpose, location and basis for the Amendment and does not constitute part of the actual Amendment. Part 2 —The Amendment The following Schedule 'A' Map constitutes Amendment No. 46 to the Official Plan of the Township of Oro-Medonte. Part 3 —The Appendices Consists of the background information and planning considerations associated with this Amendment. This section does not constitute part of the actual amendment. 5 P 54128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Official Plan Amendment No. 46 Introduction Part 'I - The Preamble 1.1 Purpose 1.2 Location 1.3 Basis Part 2 - The Amendment 2.1 Preamble 2.2 Details of the Amendment 2.2.1 — Map Amendment 2.3 Implementation 2.4 Interpretation Schedule 'A' Part 3 - Appendices 3.1 Planning Justification Report— Celeste Phillips Planning Inc. (July 10, 2022) P (0 Of2l 6 ti age 93 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Part 1 -The Preamble 1.1 Purpose The purpose of this Official Plan Amendment is to make mapping changes to the location and extent of the 'Living Area' designation and the `Community Use Area' designation on Schedule 'F' (Craighurst Secondary Plan) to the Township of Oro-Medonte Official Plan. The intent of the Official Plan Amendment is to realign the locations and boundaries of'Living Area' and the 'Community Use Area' designations, as they apply to proposed development on lands described as Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. The proposed mapping amendments would bring the `Living Area' and the 'Community Use Area' designations in alignment with the proposed locations of a school block, a park block and residential lots in a proposed Plan of Subdivision. Adoption of this Amendment will permit corresponding site-specific zoning and revisions to a Draft Plan of Subdivision on the subject lands. 1.2 Location Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. 1.3 Basis The subject lands comprise multiple properties and are designated: • `Rural Settlement Area' according to Schedule `A' to the Township of Oro- Medonte Official Plan; and • 'Community Use Area', `Living Area' and 'Environmental Protection One' according to Schedule "F" to the Township of Oro-Medonte Official Plan. The proposed development would comprise future residential, institutional (school) and parkland uses that are permitted and encouraged to locate in Rural Settlement Areas pursuant to Provincial Land Use policies, the County of Simcoe Official Plan and the Township of Oro-Medonte Official Plan. 7 Pa , a e4'"'�f 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The proposed Amendment would adjust the locations and boundaries of the `Community Use Area' and 'Living Area' designations in a matter that would better align with the proposed form and layout of the development, while still providing for the Township's parkland needs and the projected future school needs of the Simcoe County District School Board. The Amendment would not impact or detract from the `Environmental Protection One' designation on the lands. The Amendment is necessary in order to accommodate the proposed development on the lands. P Of A 8 ;Te-95 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Part 2 —The Amendment 2.1 Preamble All of this part of the document entitled "Part 2 —The Amendment" consisting of the following Schedule "A" Map constitute Amendment No. 46 to the Official Plan for the Township of Oro-Medonte. The lands affected by this Amendment are legally described Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. 2.2Detaiils of the Amendment 2.2.1 Map Amendment Schedule `A' — Land Use is hereby amended by identifying the lands as shown on Schedule 'A' attached hereto. 2.3Implementation The provisions of the Official Plan regarding the implementation of that Plan shall also apply to this Amendment. Furthermore, this Amendment shall be implemented through an Amendment to the Township of Oro-Medonte's Zoning By-law No. 97-95, as amended, passed pursuant to Section 34 of the Planning Act R.S.O. 1990, c.P 13. 2.4Interpretation The provisions of the Official Plan as amended from time to time shall apply in regard to this Amendment. 9 775�Volf 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Schedule "A" To Official Plan Amendment No. 46 i N I I � 1 � F -- �_ I Horseshoe Valley Rd.W. ® Lands To Be Redesignated from From Living Area To Community Land Use Area Lands To Be Redesignated from From Community Use Area To Living Area MMayor, Randy Greeniaw De ty Clerk, Janette Teeter Pa 10 C)f 0 10 Page 97 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Part 3 —Appendices Consists of the background information and planning considerations associated with this Amendment. This section does not constitute part of the actual amendment. The following report has been completed in support of this application: 3.1 Planning Justification Report— Celeste Phillips Planning Inc. (July 10, 2022) rP e�� C�,� 11 ,Page 98 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0 PLANNING JUSTIFICATION REPORT in support of lied-line Revisions to an existing Draft Plan, an Official Plan Amendment and a Zoning By-law Amendment for Craighurst Limited Partnership Northeast Quadrant of Craighurst In the Township of Oro-Medonte County of Simcoe July 10, 2022 P Ano PHILDPS Fhge 99 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... TABLE OF CONTENTS 1.0 INTRODUCTION 3 2.0 BACKGROUND 3 2.1 Location 2.2 Previous Approval 3.0 REVISED DEVELOPMENT PLAN 5 3.1 Proposed Changes to the Draft Approved Plan 3.2 Planning Applications 3.3 Supporting Documentation 4.0 REVIEW OF APPLICABLE PLANNING POLICIES 13 4.1 Provincial Policy Statement, 2020 4.2 Growth Plan for the Greater Golden Horseshoe, 2020 4.3 County of Simcoe Official Plan 4.4 Township of Oro-Medonte Official Plan (2019) 5.0 SUMMARY 18 Figure 1: Location Map Figure 2: Revised Draft Plan Boundary Figure 3: Revised Plan of Subdivision Figure 4: Proposed Red-line Revisions Figure 5: Draft Official Plan Amendment Schedule Schedules A, B, C: Proposed zoning changes 2 48 LA xH N�1 IM0 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... 11,0 INTRODUCTION Craighurst Limited Partnership owns property consisting of approximately 80.4 hectares (198.7 acres) which is legally known as lands located in Lots 2, 3, 11, 12, 13 and 18 to. 38 (inclusive) and Part of Lots 1 and 4 and Part of Craig Street and First Street, Registered Plan 91 and Part of Lots 41 and 42 Concession 1, E.P. R. (within the former Township of Medonte, now Township of Oro-Medonte, County of Simcoe. Additionally, Craighurst Limited Partnership has acquired adjacent lands known as 1922 Horseshoe Valley Road ("Flewelling"), 3465 Penetanguishene Road ("Cooper) and lands immediately south of 3469 County Road 93 ("Sinton"). Celeste Phillips Planning Inc. has been retained on behalf of Craighurst Limited Partnership to seek approvals for: a) a red-line revision to the draft approved plan (including the inclusion of the three recent property acquisitions), to adjust the road pattern, number and types of lots and to re-locate the park and school; b) an Official Plan Amendment arising from changes in the road pattern and the re-location of the proposed park and the proposed school site, and c) a Zoning By-law Amendment to reflect the red-line revised plan. This report presents my professional planning opinion and includes a synopsis of applicable Provincial, County and Municipal planning policies as they relate to the subject lands. Further, this report provides the background and rationale relative to the applications. .0 BACKGROUND 2.1 LOCATION The Craighurst Limited Partnership lands are located on the on the north side of County Road 22, east of County Road 93 in the Craighurst Settlement Area in the Township of Oro-Medonte. Craighurst has for many years been identified as an area for growth given its location alongside two major County Roads, its proximity to Highway 400 and its situation at the gateway to the major recreational area of Horseshoe Valley, Figure 1 shows the location of the lands owned by Craighurst Limited Partnership. Surrounding uses include agricultural lands and the CP Railway to the north, County Road 93 and residential uses to the west, Horseshoe Valley Road (County Road 22), commercial and residential uses to the south and rural residential and wooded areas to the east. 3 Of Pp a 'I' 0 8 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Figure 1: Location Map AY^ . / 400 93 A� �a F� d� �� N a� m y � YC 93 2 G� 400 5� Il_ Subject lands " Additional lands Umed by Rp icanl Z2 PREVIOUS APPROVAL The Craighurst Secondary Plan was adopted by Township Council in May 2009 and approved by the County of Simcoe in June 2014. Development of full serviced residential lots, a new school, parkland and environmentally protected areas form part of the approved Craighurst Secondary Plan. The subject lands, previously owned by Craighurst Land Corp. were draft plan approved for 319 single detached homes on full municipal services. Prior to approval of the draft plan, a number of technical studies were submitted including the following: • Planning Opinion Report • Geotechnical Investigation • Archaeological Stage 1-2 Assessment • Hydrogeological Report • Natural Hazard Assessment • Environmental Impact Study • Functional Servicing and Stormwater Management • Floodplain Analysis • Traffic Assessment ' 4 PHtLLIPS !J Pa l*-Of-128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... On the basis of the above reporting, along with public participation in the planning process, the plan of subdivision was draft approved and the zoning by- law amendment enacted on October 30, 2019. As such, the principle of development has been established for these lands and this report will address only the proposed changes to the draft approved plan of subdivision. ,O REVISED DEVELOPMENT PLC 3.1 PROPOSED CHANGES TO THE DRAFT PLAN OF SUBDIVISION a) Inclusion of three additional parcels of land Recent acquisitions by Craighurst Limited Partnership include three adjacent parcels of land known as the Flewelling, Cooper and Sinton lands. These are illustrated in Figure 2: Revised Draft Plan Boundary. Although there is a northerly parcel of land also identified as 'Sinton', these lands already formed part of the draft approved plan but are shown only because the front portion of these lands (facing County Road 93) has recently been severed. All three parcels of lands are owned by Craighurst Limited Partnership and all three are in Land Titles Absolute. b) Changes to the road pattern The draft approved plan, for the most part and especially in the northern part of the plan, consists of a grid road pattern. Craighurst Limited Partnership proposes a more interesting, curvilinear road pattern which allows for a varied streetscape. Further, changes to the road pattern in the southwest part of the ownership allows for larger and more regularized school and park blocks. c) Changes to the lotting The draft approved plan consists of 319 single detached residential lots. In light of the current housing crisis and market demand, Craighurst Limited Partnership wishes to revise the plan to provide more variety in the lotting type. In total 400 residential lots are proposed, but it is important to recognize that of the 82 new lots, 27 lots are attributable to the additional properties. In terms of the change to the current draft plan, the net increase is 55 lots or 17.3 percent. The lot distribution proposed consists of the following: ar 60 semi-detached residential lots with 7.6 metre frontages 309 single detached residential lots with 15.2 metre frontages 31 single detached residential lots with 18.3 metre frontages 5 Ps p ° ° Pa 103 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The Township's Living Area designation permits a wide range residential uses including those that are proposed, i.e. single detached and semi-detached dwellings. Figure 2: Revised Draft Plan Boundary CRAEGHURST NORTH fifriH4 Pr,l;P,n SGw`.GN/ Lemon..\ i 1 _ �� hl rc wN w,wc.ern AYfL: r.> RWlf llaq ♦ A *`*\ Oern CM Le.f. b LNwHe". [nwmnvuN inwaw M.r a • © �y C cwruaei GYUL /]} wapte Gw eN. . sM.hLmtwawn VLn ev- ".ioH � � l. N1reL [oeaLr lmtlL FpxAixp t.ML IT71 Hen•.Ew V.tl.y h1 w CagatY RaLld No.23 } {}�6EOflWN1 �� d) Changes to the park and school locations The existing draft plan shows the school adjacent to County Road 22 and the park located to the immediate north and adjacent to the school site. The proposed change, supported by the Simcoe County District School Board, would alter the road pattern in this part of the plan and reverse the location of the school and park. Additionally, both the school and park would be increased in size, as follows: School Park Existing Draft Plan 2.05 hectares 1.82 hectares 5.07 acres 4.49 acres Proposed Red-Line Plan 2.3 hectares 2.61 hectares 5.68 acres 6.46 acres r'{ LI-Of PHILL€PS •L=•yl•• Pag 1 4 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... e) Additional parkland The existing draft approved plan showed only one park, located in the south part of the plan. An additional park, consisting of 0.476 hectare (1.18 acres) is proposed in the north part of the plan to act as an unprogrammed) parkette that is more proximate to future residents of the north part of the subdivision plan. f) Adjustments to Servicing Infrastructure Minor changes are proposed to servicing blocks to adjust the sizes of blocks dedicated for stormwater and waste water management. The revised plan of subdivision is shown as Figure 3 and is also provided in a larger format for Township review. Figure 3: Revised Plan of Subdivision V. n INS, • f •fie 'l .'.�• .�. « Vr4 :;, ---« •ear ' e�w �.•1..:. .... .err ,. e—�.•n.. ......s.r 7 PHILUPS f LRp N3pE INC, na'/ 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... 3.2 PLANNING APPLICATIONS To effect the changes noted above, three planning applications are required as follows: a) An application for a red-line revision to an existing draft plan, as shown in Figure 4. b) An application for an Official Plan Amendment to change land use designations in the southwest part of the plan to Living Area and Community Use Area. This is illustrated in Figure 5. c) An application for a Zoning by-law Amendment to implement the changes to the plan of subdivision. Figure 4: Proposed Red-Line Revisions b . I I r7�__ MMM Isom L) PHEILPS e- . - �. 3'•'rr.�. ems._ _ { J F y .. aw�.rv.cF•.w. ouzm,,.,no.�v .�••... i_ Y? uwu.�s.w rvs.rs aac tre �.- U 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Figure 5: Draft Official Plan Amendment Schedule AMENDMENT No. TO THE TOWNSHIP OF ORO-MEDIDWE OFFICIAL PLAN SCHEDULE F-CRAIGHURST SECONDARY PLAN A. �O C7 LANDS TO BE REDESIGNATED COMMUNITY USE AREA i LANGS TO BE REDESIGNATED LIVING AREA 5 G� ® LANDS TO BE REDESIGNATED FROM LIVING AREA TO COMMUNITY USE AREA ® LANDS TO BE REDESIGNATED FROM COMMUNITY USE AREA TO LIVING AREA DATE DATE CLERK MAYOR 9 S PHILLIP «� r4TA 28 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Included in this report, and forming part of the rezoning application are the proposed zoning schedules {A, B, and Q showing the proposed changes, as follows: SCHEDULE `A' TQ Z.B.A. No. THE CORPORATION OF THE TOWNSHIP OF ORO-MEI30NTE ZONING BY-LAW 97-95-SCHEDULE A14 _ LANDS TO BE REZONED FROM THE , ENVIRONMENTAL PROTECTION EXCEPTION 303(EP"303J ZONE TO THE OPEN SPACE bW.XXX(H3)' EXCEPTION XXX HOLDING THREE ^ PROVISION(OS'XXX(H3))ZONE LANDS TO 13E REZONED FROM THE � Ei RESIDENTIAL ONE EXCEPTION 301 JRI.301) Rl-301 9 ZONE TO THE OPEN SPACE EXCEPTION �nris � CS(i XXX HOLDING THREE PROVISION a :_ (OS•XXX(H3)JZONE to'RI30V /� tD'OS'XXX(H3)' LANDS TO BE REZONED FROM THE OPEN SPACE HOLDING THREE PROVISION(OS(H3)) ZONE TO THE OPEN SPACE EXCEPTION XXX R3.301 HOLDING THREE PROVi810N(OS'XXX(H3))ZONE R1.3a1 - ® LANDS TO BE REZONED FROM THE INSTITUTIONAL 0-311)ZONE d TO THE OPEN SPACE HOLDING AM;trk% a " THREE PROVISION(OSIH3))ZONE ® LANDS TO BE REZONED FROM THE (�"" I to'R1'301' RESIDENTIAL ONE EXCEPTION 301(1 ZONE TO THE OPEN SPACE HOLDING THREE PROVISION(OS(H3))ZONE LC OLANDS TO BE REZONED FROM THE R1 'I INSTITUTIONAL 0'311)ZONE TO THE OPEN LC SPACE EXCEPTION XXX HOLDING THREE Laa OSIH3) PROVISION(OS"XXX(H3))ZONE '=k OLANDS TO BE REZONED FROM THE Hot.aaMa Valley Rd W t0'O9'XXX(H3)' AGRICULTURAL RURAL EXCEPTION 15 (AlRU•15I ZONE TO THE RESIDENTIAL ONE Lr p Aaurla EXCEPTION 301(R1.301J ZONE OLANDS TO BE REZONED FROM THE INSTITUTIONAL(I'311)ZONE TO THE RESIDENTIAL ONE EXCEPTION 301(R1"301)ZONE OLANDS TO BE REZONED FROM THE OPEN SPACE HOLDING THREE PROVLSION(OS(H3p ZONE TO THE DATE RESIDENTIAL ONE EXCEPTION 301(1 ZONE LANDS TO BE REZONED FROM THE ENVIRONMENTAL PROTECTION EXCEPTION 303 tEP•303)ZONE TO THE MAYOR ONE EXCEPTION 3011 ZONE. LANDS TO BE REZONED FROM THE AGRICULTURAL RURAL EXCEPTION 15(A)RU•15) ZONE TO THE INSTITUTIONAL(1)ZONE ® LANDS TO BE REZONED FROM THE RESIDENTIAL ONE EXCEPTION 301(1 DATE ZONE TO THE INSTITUTIONAL P)ZONE OLANDS TO SE REZONED FROM THE OPEN SPACE HOLDING THREE PROVISION(OSIH3)) ZONE TO THE INSTITUTIONAL 0)ZONE CLERK f P k. PH(LLIPS P 108 Of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... SCHEDULE W T4 Z.B.A. No. THE CORPORATION OF THE TOWNSHIP OF ORO-NIEDONTE ZONING BY-LAW 97-95-SCHEDULE Al OS(H3) ,l e EP'302 AIRU to'OS'XXX(W)' R7.301 to'OS'XXX(H3)' ` OS(H3) ref. EP*302 } ?� Io'R1'301' \, OS(H3) � ). 0S(1-13) l Horseshoe Valley Rd W (— LANDS TO BE REZONED FROM THE AGRICULTURAL RURAL(A1RU)ZONE L-- TO THE RESIDENTIAL ONE EXCEPTION 301(R9`301)ZONE LANDS TO BE REZONED FROM THE AGRICULTURAL RURAL(AIRU)ZONE TO THE OPEN SPACE EXCEPTION XXX HOLDING THREE PROVISION(OS'XXX(H3))ZONE LANDS TO BE REZONED FROM THE OPEN SPACE HOLDING THREE PROVISION(OS(H3))ZONE TO THE OPEN SPACE EXCEPTION XXX HOLDING THREE PROVISION(OS'XXX(H3))ZONE DATE DATE CLERK MAYOR r ; PH P� P aofff- 9...x'.g°�� Pa c09 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... SCHEDULE V TO Z.B.A. No. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ZONING BY-LAW 97-95-SCHEDULE A14 Rt'361(H2) to'R1`301(H2)' a- j to'Ri"301 to'05(H3)' _ { I to'R1'3fl1 2 {H )' to'RZ'XXX' ( ---- ---- Rt'301 i to'OS"XXX(H3)' I f _ _ I I f to'R1`301' AIRII EP'302 10'RY301' EP-M LANDS TO BE REZONED FROM THE THE RESIDENTIAL ONE EXCEPTION 301(Ri'301)ZONE TO THE RESIDENTIAL ONE EXCEPTION XXX(R1-X)X)ZONE LANDS TO BE REZONED FROM THE THE RESIDENTIAL ONE EXCEPTION 301 HOLDMIG 2(Rt`301(H2))ZONE TO THE RESIDENTIAL ONE EXCEPTION 301(R3'301)ZONE OLANDS TO BE REZONED FROM THE OPEN SPACE HOLDING THREE PROVISION(OS(H3))ZONE TO THE RESIDENTIAL ONE EXCEPTION 301(Rt'301)ZONE . ® LANDS TO BE REZONED FROM THE THE RESIDENTIAL ONE EXCEPTION 301(Ri'301)ZONE _ TO THE RESIDENTIAL.TWO EXCEPTION 301(R7'301(H2))ZONE LANDS TO BE REZONED FROM THE THE RESIDENTIAL ONE EXCEPTION 301(R1`301)ZONE TO THE OPEN SPACE HOLOW THREE PROVISION(OS(H3))ZONE ® LANDS TO BE REZONED FROM THE OPEN SPACE HOLDING THREE PROVISION(OS(H3))ZONE TO THE OPEN SPACE EXCEPTION XXX HOLDING THREE:PROVISION(OS'XXX(H3))ZONE DATE DATE CLERK MAYOR � ' 12 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... 3.3 SUPPORTING DOCUMENTATION Documents prepared in support of the inclusion of additional lands and the red- line revisions to the draft plan include the following: Functional Servicing Report Traffic Impact Study Stage 1-2 Archaeological Investigations Environmental Impact opinion letter Architectural and Urban Design Guidelines Correspondence from the Simcoe County District School Board These reports form part of the application package and are provided to the Township of Oro-Medonte for review and approval. .O REVIEW OF APPLICABLE PLANNING POLICIES 4.1 PROVINCIAL POLICY STATEMENT, 2020 The Provincial Policy Statement, 2020 (PPS) provides planning policy direction on matters of Provincial interest related to land use planning and development. The PPS sets the policy foundation for regulating the development and use of land in Ontario. It is noted that all planning decisions made in the Province of Ontario are required to be consistent with the Provincial Policy Statement. The Provincial Policy Statement encourages a range of housing options, including new development as well as residential intensification to respond to current and future needs. A summary of relevant policies is as follows: Promoting efficient development (1.1.1 a)) and cost-effective development patterns (1.1.1 e)). Accommodating a range and mix of residential types to allow appropriate affordable and market-based housing options (1.1.1 b)). Focusing growth and development to settlement areas (1.1.3.1). Encouraging a mix of land uses within settlement areas that efficiently use land and resources and that efficiently use the planned or available infrastructure (1.1.3.2 a) and b). Promoting opportunities for a range of housing options through intensification and redevelopment (1.1.3.3 and 1.1.3.5). Facilitating intensification, redevelopment and compact form by way of appropriate development standards (1.1.3.4). Implementing specific intensification targets (1.1.3.7). 13 SWAM mom P ELL EIS P ..rwl. P-111g'"` PT-111 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Providing a range and mix of housing types and densities required to meet projected requirements and promoting all forms of residential intensification (1.4.1 and 1.4.3). Permitting and facilitating housing options and all types of residential intensification (1.4.3 b)). a Directing development of new Dousing with appropriate levels of infrastructure (1.4.3 c)). Promoting the efficient use of land and infrastructure and prioritizing intensification and compact format (1.2.3 d) e) and f)). In more specific terms, approval of the red line revisions and rezoning for the subject lands will: accommodate new population growth on vacant land in an area that can be serviced, within a defined Settlement Area; incorporate an appropriate range and mix of residential uses in a slightly more compact form to meet the long-term needs of the community; assist the Township of Oro-Medonte in achieving its intensification and density targets set by the County of Simcoe and the Province of Ontario; permit housing on lands designated for development, on full municipal services; * providing more green space for community use. The proposed development will contribute to the Township's long term prosperity by providing an efficient use of land within a settlement area. No significant or sensitive resources will be impacted by the proposal, nor will the proposal present a hazard to future uses of the site. The proposal is consistent with the Provincial Policy Statement. Based on the foregoing, it is my opinion that the approval of the proposed planning applications is consistent with the policies set out in the Provincial Policy Statement, 2020. 4.2. GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE, 2020 A Place to Grow: Growth Plan for the Greater Golden Horseshoe was prepared and approved under the Places to Growth Act, 2005 and has been updated over time, most recently in August 2020. This document contains policies to manage growth to the year 2051 and is to be read in conjunction with the Provincial Policy Statement. 14 ;��� PQ 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... This document guides decisions on a wide range of issues, including transportation, infrastructure, land use planning, urban form, housing, natural heritage and resource protection. All Regional and Municipal documents in the Greater Golden Horseshoe are required to conform to the policies of this Plan. The Growth Plan incorporates policies in Section 6, respecting the Simcoe Sub- Area. Section 2.1 of the Growth Plan states: This Plan is about accommodating forecasted gro wth in complete communities. These are communities that are well designed to meet people's needs for daily living throughout an entire lifetime by providing convenient access to an appropriate mix ofjobs, local services, public service facilities, and a full range of housing to accommodate a range of incomes and household sizes. Also in Section 2.1 is reference to the achievement of complete communities, as follows: To support the achievement of complete communities that are healthier, safer, and more equitable, choices about where and how growth occurs in the GGH[Greater Golden Horseshoe]need to be made carefully. Better use of land and infrastructure can be made by directing growth to settlement areas and prioritizing intensification... As noted, the Growth Plan directs new development to settlement areas such as Craighurst where there are full municipal services. Supporting policies from the new Growth Plan include the following: Supporting a range and mix of housing options including second units and affordable housing to serve all sizes, incomes, and ages of households (Guiding Principles 1.2.1). Directing development to settlement areas and away from hazardous lands (2.2.1.2 d), e)). Achieving a complete community that provides a diverse range and mix of housing options, including second units and affordable housing, to accommodate people at all stages of life, and to accommodate the needs of all household sizes and incomes (2.2.1.4 a) and c)). Supporting the achievement of complete communities by: planning to accommodate forecasted growth (2.2.6.2 a)). planning to achieve the minimum intensification and density targets (2.2.6.2 b)) planning to diversify the overall housing stock across the municipality (2.2.6.2 c)). 15 page- �O 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Given this policy framework, the proposed revised development concept for the subject lands represents the type of development that the Growth Plan encourages. This revised plan of subdivision represents growth in a settlement area providing a variety of lot sizes. Based on my review of the revised development plan as well as the reports and studies submitted, it is my opinion that the proposal conforms with the Growth Plan for the Greater Golden Horseshoe, 2020. 4.3 COUNTY OF SIMCOE OFFICIAL PLAN The County of Simcoe Official Plan provides the land use policies for planning in the County including the Township of Oro--Medonte. One of the key themes of the Plan is to direct a significant portion of growth and development to settlements where it can be effectively serviced(J.1.1). Craighurst is an identified Settlement Area and is designated 'Settlements' on Schedule 5.1 to the County Plan." Policies of the County Official Plan indicate that: The majority of population growth will be directed to settlement areas with full municipal services (3.2.3, 3.2.4, 3.5.1, 35.2, 3.53). A proportion of new growth will be accommodated through intensification (3.2.3) and priority will be given to infill and intensification proposals that use existing infrastructure (3.5.15). Intensification is defined as: the development of a property, site or area at a higher density than currently exists through: a) redevelopment, including the reuse ofbrownfield sites; b) Qt v ant and or n r tied lots within reviousl developed areas: c)infill development;and d) the expansion or conversion of existing buildings. Division of land by plan of subdivision is permitted in the Settlements designation (3.3.2). The plan of subdivision will continue to have access to and frontage on public roadways including existing roadways and new municipal roads (Policy 3.3.4). The local municipality will require the owner to enter into a subdivision agreement (Policy 3.3.9) prior to development proceeding. There are no significant wetlands, significant coastal wetlands that will be impacted by the proposed development (Policy 3.3.15 i). The identification of environmentally protected areas was undertaken as part of the approval of the current draft plan, and no changes are proposed that would see development of environmentally protected lands. (Policies 3.3.15 ii, 3.3.15 iii). 15 pi �u� Ps 11c. Pa 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Servicing and stormwater management of the property, a review of servicing capability and potential traffic issues has been undertaken by two engineering firms, Stantec and Tatham Engineering, demonstrating that the revised road and lotting can be efficiently serviced (Policies 3.3.19, 3.3.20). The revision to the lotting is unlikely to adversely affect adjacent uses in terms of odour, noise vibration, particulates or other emissions (Policy 3.3.21). A range of housing types and densities are encouraged (3.2.8). and the Plan promotes a development form that minimizes land consumption and servicing costs (3.5.4). In comparing residential density of the existing plan, there is a slight increase of units per hectare, from units per hectare to 9.9 units per hectare, thereby assisting the Township in meeting its minimum density target (35.23). In summary of the relevant policies of the County of Simcoe Official Plan, it is my planning opinion that the proposed development is in conformity with the objectives and policies of the County's Official Plan. 4.4 TOWNSHIP OF ORO-MEDONTE OFFICIAL PLAN (2019) The Official Plan for the Township of Oro-Medonte was most recently consolidated in 2019.. Schedule A-Land Use of the Township Official Plan designates Craighurst as a Rural Settlement Area. The designations set out on Schedule F of the Official Plan are Living Area, Community Use Area, and Environmental Protection One. Although the current draft plan was approved with 100 percent single detached lots, the Craighurst Secondary Plan (Section C18 of the Official Plan) anticipates a housing mix of 75 % single detached dwellings. The revised plan provides more variety with two different single detached lot types along with the addition of semi-detached units. The lot distribution proposed is: 77 percent single detached lots with 15.2 metre frontages 8 percent single detached lots with 18.3 metre frontages 15 percent semi-detached lots with 7.6 metre frontages The new lot distribution will provide an appropriate housing form for. the lands that positively contributes to achieving a housing mix as contemplated in the Craighurst Secondary Plan. in fulfillment of one of the existing draft plan conditions, Architectural and Urban Design Guidelines have been prepared and submitted to the Township of Oro- Medonte. 17 P say of � . � Pagg1 5 of 128 PS,Ale iS k 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Having reviewed the Official Plan for the Township of Oro-Medonte, including Section C18, the Craighurst Secondary Plan, it is my planning opinion that the proposed revisions to the draft approved plan conform to the applicable policies. 5.0 SUMMARY The purpose of the Official Plan Amendment, Red-line Revision and Zoning By- law Amendment requests are to adjust the existing draft plan of subdivision for lands located in the northeast quadrant of Craighurst. In reviewing the Provincial Policy Statement 2020, the Growth Plan for the Greater Golden Horseshoe 2020, the County of Simcoe Official Plan, and the Township of Oro-Medonte Official Plan it is my opinion that the proposed planning applications are appropriate and represent good land use planning. As a final point, I have reviewed the criteria set out in Section S1 (24) of the Planning Act and provide my planning opinion that the proposed changes to the draft approved plan of subdivision meet the criteria and are in the public interest. Respectfully submitted, Celeste Phillips, MCIP, RPP awn 18 - .; PHI LIPS P11�90111 P N N6 NC. 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Official Plan Amendment No. 46 (Craighurst Limited Partnership) Township of Oro-Medonte Page 117 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Amendment No. 46 to the Official Plan of the Township of Oro-Medonte The attached explanatory text and Schedule "A" constituting Amendment Number4. 6.44 to the Official Plan for the Township of Oro-Medonte, was prepared and adopted by the Council of the Corporation of the Township of Oro- Medonte, by By-law Number 2023-049 in accordance with the provisions of Sections 17, 21 and 22 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended. Mayor, R. Greenlaw Deputy Clerk, J. Teeter 2 Page 118 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The Corporation of the Township Of Oro-Medonte By-Law No. 2023-049 A By-law to Adopt An Amendment to the Official Plan of the Township of Oro-Medonte OPA No.46 (Craighurst Limited Partnership) Whereas The Corporation of the Township of Oro-Medonte is empowered to Amend its Official Plan as required; And Whereas Sections 17, 21, and 22 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provide Council such authority to amend its Official Plan; And Whereas the policies of the Official Plan of the Township of Oro-Medonte are approved and in force and effect at this time; And Whereas Council has considered the appropriateness of amending the Official Plan in regard to lands located at Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it necessary and desirable to adopt an amendment to the Official Plan of the Township of Oro-Medonte; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. That the attached explanatory text and Schedule "A", which constitute Amendment Number 46 to the Official Plan, is hereby adopted; 2. That the Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of the aforementioned Amendment No. 46 to the Official Plan of the Township of Oro-Medonte; and, 3. That this By-law shall come into effect upon the date of passage therefore subject to the provisions of the Planning Act R.S.O. 1990, c. P. 13, as amended. By-Law read a first, second and third time, and passed this 51h day of July,2023. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Deputy Clerk, J. Teeter Page 119 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Certification Certified that the above is a true copy of By-law No. 2023-049 as enacted and passed by Council of the Corporation of the Township of Oro-Medonte on the 5t" day of July, 2023. Clerk, Y. Aubichon Page 120 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The Constitutional Statement The following Amendment to the Official Plan for the Township of Oro-Medonte consists of three parts: Part 1 — The Preamble Consists of the purpose, location and basis for the Amendment and does not constitute part of the actual Amendment. Part 2 — The Amendment The following Schedule `A' Map constitutes Amendment No. 46 to the Official Plan of the Township of Oro-Medonte. Part 3 — The Appendices Consists of the background information and planning considerations associated with this Amendment. This section does not constitute part of the actual amendment. 5 Page 121 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Official Plan Amendment No. 46 Introduction Part 1 - The Preamble 1.1 Purpose 1.2 Location 1.3 Basis Part 2 - The Amendment 2.1 Preamble 2.2 Details of the Amendment 2.2.1 — Map Amendment 2.3 Implementation 2.4 Interpretation Schedule `A' Part 3 - Appendices 3.1 Planning Justification Report— Celeste Phillips Planning Inc. (July 10, 2022) 6 Page 122 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Part 1 - The Preamble 1.1 Purpose The purpose of this Official Plan Amendment is to make mapping changes to the location and extent of the `Living Area' designation and the `Community Use Area' designation on Schedule 'F' (Craighurst Secondary Plan) to the Township of Oro-Medonte Official Plan. The intent of the Official Plan Amendment is to realign the locations and boundaries of `Living Area' and the `Community Use Area' designations, as they apply to proposed development on lands described as Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. The proposed mapping amendments would bring the `Living Area' and the `Community Use Area' designations in alignment with the proposed locations of a school block, a park block and residential lots in a proposed Plan of Subdivision. Adoption of this Amendment will permit corresponding site-specific zoning and revisions to a Draft Plan of Subdivision on the subject lands. 1.2 Location Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. 1.3 Basis The subject lands comprise multiple properties and are designated: • `Rural Settlement Area' according to Schedule `A' to the Township of Oro- Medonte Official Plan; and • `Community Use Area', `Living Area' and `Environmental Protection One' according to Schedule "F" to the Township of Oro-Medonte Official Plan. The proposed development would comprise future residential, institutional (school) and parkland uses that are permitted and encouraged to locate in Rural Settlement Areas pursuant to Provincial Land Use policies, the County of Simcoe Official Plan and the Township of Oro-Medonte Official Plan. 7 Page 123 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... The proposed Amendment would adjust the locations and boundaries of the `Community Use Area' and `Living Area' designations in a matter that would better align with the proposed form and layout of the development, while still providing for the Township's parkland needs and the projected future school needs of the Simcoe County District School Board. The Amendment would not impact or detract from the `Environmental Protection One' designation on the lands. The Amendment is necessary in order to accommodate the proposed development on the lands. 8 Page 124 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Part 2 — The Amendment 2.1 Preamble All of this part of the document entitled "Part 2 — The Amendment" consisting of the following Schedule "A" Map constitute Amendment No. 46 to the Official Plan for the Township of Oro-Medonte. The lands affected by this Amendment are legally described Part of Lots 11, 12, 13, 18 and 19, and all of Lots 20, 21, 22, 23, 24, 25, 26, 27, 28, 31, 32, 33 and 34 and Part of Craig Street and Part of First Street, Registered Plan 91, and Part of Lots 41 and 42, Concession 1 E.P.R., and Part of the South Half of Lot 42, Concession 1, Geographic Township of Medonte, County of Simcoe. 2.2 Details of the Amendment 2.2.1 Map Amendment Schedule `A' — Land Use is hereby amended by identifying the lands as shown on Schedule `A' attached hereto. 2.3Implementation The provisions of the Official Plan regarding the implementation of that Plan shall also apply to this Amendment. Furthermore, this Amendment shall be implemented through an Amendment to the Township of Oro-Medonte's Zoning By-law No. 97-95, as amended, passed pursuant to Section 34 of the Planning Act R.S.O. 1990, c.P 13. 2.4Interpretation The provisions of the Official Plan as amended from time to time shall apply in regard to this Amendment. 9 Page 125 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Schedule "A" To Official Plan Amendment No. 46 93 1 I v c I s cmll m � a _ j c a J — Horseshoe Valley Rd.W. zi i �I �I Lands To Be Redesignated From Living Area To Community Use Area Lands To Be Redesignated From Community Use Area To Living Area Mayor, R. Greenlaw Deputy Clerk, J. Teeter 10 Page 126 of 128 15.c) Correspondence from the County of Simcoe re: Notice of Decision, 0... Part 3 - Appendices Consists of the background information and planning considerations associated with this Amendment. This section does not constitute part of the actual amendment. The following report has been completed in support of this application: 3.1 Planning Justification Report— Celeste Phillips Planning Inc. (July 10, 2022) 11 Page 127 of 128 20.a) 2023-085: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2023-085 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 13, 2023 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, September 13, 2023, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 13t" day of September,2023. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 128 of 128