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11 29 1988 Oro History Committee - MinutesTOWNSHIP OF ORO HISTORY COMLITTEE MEETING - NOVEBER 29. 1988, The Township of Oro History Committee met this evening at the Township of Oro Municipal Building in the Committee Room at the call of the Chairmen, All members had been duly notified by telephone. The following members were present: C. Wallace Key Henry Neufeld Ruth Fraser Walter Hutchinson Marlene Mawdsley Absent: Howard A. Campbell, Joanna McEwen, Loreen Lucas, Jean Cameron. Opening The meeting was opened by the Chairman, C. Wallace Key at 7:50 p.m. Minutes The minutes of the last regular meeting held on September 27, 1988, as printed, had been forwarded to all members. It was moved by Walter Hutchinson and seconded by Ruth Fraser that the Minutes of the meeting of September 27, 1988, be adopted as printed and received. Carried. Business arising from the Minutes of September 27, 1988 (a) Secretary reported that as instructed the resolutions passed by the Committee On September 27, 1988 had been forwarded in writing to the Administrator/Clerk for presentation to Council. (i) To arrange with Council for a meeting of the Chairman of the History Committee and Joanna McEwen at a meeting of Council. Arrangements were made for Thursday, October 13, 1988, and the Secretary had advised both the Chairman and Joanna &cEwen of the meeting - which they both attended. and (ii) Committee resolution recommending that the Council of the Township of Oro contact Dyment Stubley Printers and obtain a price to rebind all the Story of Oro Books (2nd Edition) with coil binding. (iii) Committee resolution recommending an appropriate Site for a Plaque in Memory of Marian Keith (Author) be at the Rugby Community Hall (old Rugby School) The above matters to be considered after Correspondence and Communications (b) No other matters arising from the Minutes were brought forward. It was moved by Marlene Mawdsley and seconded by Walter Hutchinson that the business arising from the minutes of the meeting as reviewed by the Committee be accepted as 3. continued satisfactory, other than that which is to be further dealt with under unfinished business. 4. Correspondence and Communications (a) Presented copy of Memo to Administrator/Clerk forwarding the resolutions of the Committee passed at the meeting of September 27, 1988. (b) Presented copy of letter forwarded by the Secretary to the Simcoe County Historical Sites Committee, suggesting that an appropriate site for the Plaque in memory of Marian Keith could be at the Rugby Community Hall (old Rugby School) along with an explanation for the Committee's recommendation. (c) Presented copy of letter forwarded by the Administrator/ Clerk to Simcoe County Historical Sites Committee support- ing the resolution of the History Committee and the explan- ation as to the reason for the suggestion of the site for the erection of a plaque. (e) Copy of letter forwarded by the Administrator/Clerk to Dyment Stubley Printers requesting a cost per book for the rebinding of the Story of Oro (2nd Edition) by coil binding. It was moved by Ruth Fraser and seconded by Walter Hutchinson that the Correspondence and Communication, aspresented be received and filed for reference. 5. Unfinished Business (a) Report of Chairman and Joanna McEwen as result of their meeting with the Council of the Township of Oro on October 13th, 1988. The Chairman reported that the following items had been discussed and considered with Council: (i) an area for Historical pictures would be in the entrance to the Administrative Building and possibly part of one wall in the office as well as one or two in the Council Chambers, once appropriate pictures had been selected for the several areas. (ii) The appointing of a member of the Administrative Staff had not been favourabley received. It would appear that appointing a member of the Staff could lead to increasing the staff. (iii) The Chairman also advised that further meetings may be necessary as all matters of concern to the Committee had not been discussed at the meeting. Joanna McEwen was not present to add to the report and may have some additional comments at the next meeting of the Committee. -3- 5. (b) Historical Photos, negatives and History Files to be further considered. (c) Results of letters referred to in Agenda are dealt with under items d & e. (d) Howard Campbell verbally reported by telephone to the Secretary on behalf of the Simcoe County Historical Sites Committee advising that the County of Simcoe Historical Sites -Committee nor the Heritage Organization of the Ministry of Culture and Communications are prepared to take any action regarding the erection of a plaque to commemorate the Author, Marian Keith. And further advised that copies of correspondence in this regard would be presented to the Committee for their files. After consideration the Committee passed the following resolution: It was moved by Marlene Mawdsley and seconded by Ruth Fraser that F.J. Payne and Alex Johnston be advised that the Provincd of Ontario and the County of Simcoe Historical Sites are not prepared to take any action to assist or undertake the project for the erection of a plaque in the memory of (Author) Marian Keith at this time. And further that the History Committee approach the Rugby Women's Institute in this matter to ascertain whether they would have any interest in persuing the request from F.J. Payne and Alex Johnston. After which the matter would be referred back to Council of the Township of Oro for consideration. (It was also suggested that the History Committee ask the Rugby W.I. to approach the Clowes W.I. for input and /or assistance since the family connection also lived in the Edgar area) (e) The Secretary reported that the Administrator/Clerk had advised that in response to the Township letter to Dyment Stubley Printers he had received a verbal quote for the rebinding of the Story of Oro (2nd Edition) of a cost of $1.60 per book, plus O.R.S.T. As result the Committe passed the following resolution: It was moved by Walter Hutchinson and seconded by Marlene Mawdsley that the Township of Oro History Committee recomment to the Council of the Township of Oro that Council proceed with the rebinding of all the Story of Oro (2nd Edition) books with coil binding of all the books on hand at the price of $1.60 per book plus O.R.S.T., as quoted by Dyment Stubley Printers. And also further arrange with Dyment Stubley Printers that once a notice has been advertised advising that copies purchased may be returned, by a specified time, for rebinding provided that the persons are prepared to pay for the cost of the rebinding. And further that the Committee recommend to Council that the price of the books after rebinding be increased to cover all handling costs for the project. The foregoing recommendation of the Committee indicates that should Dyment Stubley Printers be prepared to undertake the rebinding of the books on hand as soon as possible and agree to do the balance of any books returned by purchasers at a later date for which a specified time of return had been set by Council, the Committee members be advised when the books are to be taken for rebinding in order that the Committee members may return all books in their possession for rebinding. (f) Other unfinished business - none presented. 6. New Business (a) The matter of continuance of the History Committee having a Booth at the Oro Fair was again considered after having been referred for future consideration at the last regular meeting. It was the opinion of the Committee members present that this matter be left for another meeting when all members may be present. (b) Other matters for consideration and undertaking in 198 and recommendations to the 1989-1991 Council were left for the next meeting. Moved by Walter Hutchinson and seconded by Marlene Mawdsley that the meeting adjourn at 9:45 p.m. Henry Neufeld C.wallace Key Secretary. Chairman