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09 27 1988 Oro History Committee - MinutesTOWNSHIP OF ORO HISTORY COMMITTEE MEETING - September 27. 1988 The Township of Oro History Committee met this evening at the Township of Oro Municipal Building in the Committee Room at the call of the Chairman. All members had been notified by telephone. The following members were present: C. Wallace Key Howard Campbell Loreen Lucas Joanna McEwen Marlene Mawdsley Henry Neufeld Walter Hutchinson Absent: Jean Cameron and Ruth Fraser Opening - The meeting was opened by the Chairman, C. Wallace Key at 7:35 p.m. Minutes - The minutes of the last regular meeting held on May 31, 1988, as printed had been forwarded to all members. It was moved by Joanna McEwen and seconded by Loreen Lucas that the Minutes of the last regular meeting held on May 31, 1988, be adopted as printed and received. Business arising from the Minutes - of the meeting held May 31, 1988. (a) Report by the Chairman on the Memorial Service held at the African Episcopal Methodist Church on June 12, 1988. (b) Secretary gave a verbal report on the Memorial Service, including payment from the Offering received: Total of Offering $ 346.00 Paid out from Offering:- Rev. Frank Stevens - $50.00 - B.M.E. Songsters towards BusCharter - 150.00 Kent Dempsey P.A. System and Keyboard - 75.00 ($25.00 for Keyboard Rental) - Clowes W.I. Refreshments 50.00 Oro Horticultural Society $346.00 21.00 The Township of Oro to forward $50.00 to the Clowes W.I. for cleaning of the Church. Other members of the Committee made favourable comments. All members agreed that the h emorial Service was a success with perfect weather for the day. - 2 - It was movdd by Loreen Lucas and seconded by Walter Hutchinson that all verbal reports on the Memorial Service held at the African Episcopal Methodist Church on Sunday June 12, 1988, be accepted as satisfactory. Carried It was moved by Joanna McEwen and seconded by Howard Campbell that a letter of appreciation be forwarded to the Clowes Women's Institute for the cleaning of the Church and the lunch served after the Service. Appointment - As scheduled on the Agenda Reeve Robert E. Drury was present at 8:10 p.m. to advise the History Committee of the status regarding the proposal to have the Renetanguishene Road designated as a Heritage Road, which has been in the process by a Committee of Simcoe County Council for a number of years, following a request from the Township of Oro History Committee. Reeve Drury referred to meetings with the Ministry of Transportation and Ministry of Culture and Recreation personnell, and related some of the reasons of why the Ministrys were not prepared to proceed with the designation. One reason given being that the Minis-trys were not prepared to designate more than one Road in the Province as a Heritage Road. One such Road has already been designated. The County Committee are still persuing the matter further and would be prepared to go along with just a• plaque at the Barrie end of the Road, similar to the one at Penetang, should everything else fail. Reeve Drury further advised that the County Committee are still hoping to meet with the signing Committee of the Province and the Ministers responsible for these matters. After much discussion the History Committee still asked the Reeve to continue to have the County Committee to keep this matter active before the Ministry and suggested that the County Committee forward a letter to the Premier of Ontario to express the concerns of the Municipalities involved in this request. Several other matters were discussed while the Reeve was present, including the proposals by the History Committee to have all the remaining Story of Oro (2nd edition) rebound with coil binding, the solution that the binding Company had adopted for all books returned that were unsaleable because of the poor binding. It was moved by Walter Hutchinson and seconded by Joanna McEwen that the History Committee recommend that the Council of the Township of Oro contact or meet with Dyment Stubley Printers to negotiate a price to have all the Story of Oro books re -bound with the coil binding and should a successful arrangement be forthcoming it would seem appropriate to have notic e3placed in Newspapers and possibly other means of advertising that books sold be recalled for this purpose, provided that such persons are prepared to pay for the cost of the rebinding. And further, that the History Committee members would be prepared to assist when such books are returned and picked up after the binding process has been completed. Correspondence and Communications (a) Presented copy of letter to the Ontario Black History Society.advising that Rev. Frank Stevens would be the Speaker at the 139th Memorial Service to be held at the African Episcopal Methodist Church on Sunday, June 12, 1988. And further, advising that if the Society had a Minister attending, he could assist Rev. Stevens. (b) Presented 4 letter from the B.M.E. Songsters signed by Carolynn and Sylvia Wilson advising that they would be taking part with four selections. Also that they would have to leave around 4:00 p.m. to return to Collingwood for another singing engagement. Letter also enquired — whether the Township or the Black History Society had any funds set aside to assist with bus expenses. (c) Presented letter from the Administrator/Clerk advising of what matters regarding the Memorial Service that Council had authorized to be attended to by the Township. (d) Presented printed copies of the remarks by Dr. Daniel Hill as delivered at the Memorial Service at the African Church on Sunday, June 12, 1988. (e) Presented copy of letter to the Township from Allan K: McLean, M.F.P., Simcoe East forwarding a copy of the address delivered by Dr. Daniel Hill. (f) Presented letter from the Administrator/Clerk forwarding resolution of Council with respect to Plaque in Memory of Marian Keith. (g) Fresented copy of letter from the Clerk to Simcoe County Historical Sites Committee (c/o Howard A. Campbell) forwarding resolutions of Council in support of the erection of a Flaque in Memory of Marian Keith (Author) After discussion the Committee passed the following resolution: Moved by Howard Campbell and seconded by Loreen Lucas that the Township of Oro History Committee suggest that an appropriate place to erect the Plaque in Memory of Marian Keith would appear to be at the Rugby Community Hall (Old Rugby School). And that this resolution be forwarded to Oro Council with an explanation for sugg- esting this Site. Also that a copy of this resolution be forwarded to the Simcoe County Historical Sites Committee. Carried. (h) Presented copy of letter from the Administrator/Clerk to Mrs. Viola Harrison, acknowledging her letter with respect to Fostmaster at Hawkestone incorrectly shown in the Update of the Story of Oro and advising that an errata would be attached to each Story of Oro sold as of that date. Also forwarding a copy of the errata as worded. (i) Presented copy of portion of book entitled "The Refugee" or Narrative of Fugitive Slaves of Canada, which was received from Cliff Bennett - pages 119 & 120 mike reference to Rev. R.S.W. Sorrick who came to Canada in 1845 and to Oro in 181+7. Copy was noted by the members and referred for files. On motion of Howard Campbell and seconded by Joanna McEwen that coresspondence and communications as presented be received and filed for reference. 5. New Business _ Congratulations were extended to Joanna McEwen on being named "Citizen of the Year" and presentation on Canada Day. (b) Proposals for the balance of 1999 and 1989 - Joanna McEwen presentdd a written proposal. and request to be presented to Council on the following History matters:- (i) Historical photos - which to put up in office and where; framing of same, etc. (ii) Other History photos,Negatives - where to store • them and filing for easy access to requests for photos (iii) History Files: need to be organized - requires some Secretarial hours - Someone from the Township office Staff should know what is going on. (iv) request that Council appoint someone from the Administrative Staff to the_History Committee in order to have Liason between Council and the Committee. (v) Collector's and Assessment Rolls - Where are they? What should be done with them - Photo copying of same., (vi) other matters with respect to History that should be discussed with Council After consideration of the above matters by the Committee, the following action was taken: It was moved by Marlene Mawdsley and seconded by Walter Hutchinson that arrangements be made with the Administrator/ Clerk for an appointment of the Chairman of the History Committee and Joanna McEwen to meet with Council with respect to an allotted area for the display of Historical pictures, framing of same and filing of History materials, papers, books, photos, negatives, etc, - needing re -organization and request that Council give consideration to appointing a member of the Administrative Staff to the History Committee as liason between Council and the Township of Oro History Committee. Also matter of Assessment and Collectors Rolls with respect to photo copying of same and storing in the County Archives. (c) The matter of a Booth at Oro Fair was discussed - it was the feeling of the Committee that booking of a - 5 - booth area at the Oro Fair be re -considered at a future meeting, since other means of display of interedt to the public be looked into. (d) Several other matters were considered with no direct action taken at this time. Adlournment: It was moved by Walter Hutchinson and seconded by Joanna McEwen that the meeting adjourn at 10:05 p.m., to meet again at the call of the Chairman. Henry Neufeld C.Wallace Key Secretary Chairman