04 06 1988 Oro History Committee - MinutesTOWNSHIP OF ORO HISTORY COMMITTEF�
MEETING - April 6th. 1988
The Township of Oro History Committee met this evening at the
call of the Chairman in the Township Committee Room of the new
Municipal Building (The forst meeting of the Committee in the
new Building) All members having been notifed. The following
members were present:
Howard Campbell
Joanna McEwen
Loreen Lucas
Wallace Key
Marlene Mawdsley
Henry Neufeld
Absent: Ruth Fraser, Jean Cameron, Walter Hutchinson
Opening - The meeting was opened by the Chairman at 7:30 p.m.
Minutes - The minutes of the last regular meeting held on
February 2, 1988 had been forwarded to all members.
It was moved by Loreen Lucas and seconded by Joanna McEwen
that the minutes of the last regular meeting held on February
2nd, 1988, be adopted as printed and received.
Business arisine from the minutes of the meeting of February 2, 1988.
(a) Secretary advised that the Administrator/Clerk had indicated
that a letter of appreciation from Council would be forwarded
to the Editor of the Story of Oro Update, Joanna McEwen with
a copy for the History Committe files. This letter has been
received by the Editor.
(b) The Secretary advised that the Administrator/Clerk had also
advised that the Council of the Township of Oro had passed a
resolution to be forwarded to the Printers of the Update of
the Story of Oro, Dyment Stubley Frinters Ltd. putting them
on notice that the Council are holding them responsible for
the replacement of the copies of the Story of Oro that are
not saleable due to the binding problem, allowing them to
fall apart.
It was moved by Howard Campbell and seconded by Joanna
McEwen that the verbal reports be accepted as satisfactory
and that the matter be followed up.
Correspondence/Communications
(a) Presented letter from Allan K. McLean, M.P.P., Simcoe East,
acknowledging receipt of the letter to the Ontario Black
Hisotry Society forwarding photo copies of previous Memorial
Services at the African Church for their information, also
ce4y of further letter of March 8,1988, rdquesting that they
respond to the letter of January and advise of their participation
in the Service.
Secretary reported that the Administrator/Clerk had been
able to contact Grace Lawrence of the Black History Society
who had indicated that the letter of January had not been
received, but now having been given the information requested
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their participation in the program would be confirmed by letter
was the Society have held a meeting.
(b) Letters from the Administrator/Clerk confirming Council's
recommendation that the Story of Oro be sold at $10.00 per
book and $8.00 per book when purchasing ten or more copies.
And letter advising the the History Committee request to have
$850.00 included in the 1988 Budgdt had been referred to the
Council Budget deliberation meetings.
(c) Presented copy of the Administrator/Clerk's letter to the
Oro Agricultural Society requesting space for the Oro History
Committee at the Oro Fair in 1988.
It was moved by Marlene Mawdsley and seconded by Howard
Campbell that the Correspondence/Communications as presented
be received and filed for reference.
New Business
(a) Appointment of an African Church Memorial Service Committee
It was left that al the History Committe members would
be involved in the preparation of the program and other
arrangements for the day once the Ontario Black History
Society advise of their participation in the program.
(b) Budget discussion - after review of expenditures for 1988
the following breakdown was agreed to by the members of
the Committee:
1988 Budget - History Committee
Pictures from photos received - $200.00
Booth at Oro Fair 55.00
Miscellaneous - printing, adv.i. etc. 100.00
Fxoenses for Memorial Service
Portable Toilet
Printing Programs
Cleaning of the Church
W.I. for Lunch after Service
Repairs to Church
P.A. System and Piano Key Board
Miscellaneous for Service
100.00
100.00
50.00
50.00
50.00
140.00
5.00
$ 495.00
$355.00
495.00
Total 1988 Expenditure $ 850.00
It is recommended that an additional $150.00
be added to the 1988 Budget for unforseen
costs to a total of $1000.00 for 1988.
Moved by Loreen Lucas and seconded by Howard Campbell
that the above Budget Breakdown be presented to Oro
Council for approval.
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;tiring the Budget discussion it was moved by Joanna McEwen
and t'econded by Marlene Mawdsley that Oro Council at their
earliest convenience advise the History Committee when Council
and Staff would be prepared to meet and discuss the space avail-
able for the pictures and cost to refurtsh some of the pictures
before being hung on the wall to better match the decor.
(c) Preparation of the Order of Service for the African Church
Memorial Service to be held on June 12th, 1988 was for
discussion purposes introduced along with a draft copy of
a program.
It was left that the Chairman contact the Clowes Women's
Institute regarding the cleaning of the Church prior to
the Service and serving of lunch after the Service,
And that the matter of drafting an Order od Service once
a reply is received from the Ontakio Black History Society
be left to Joanna McEwen and the Secretary.
(d) Recommendation and/or Proposals by the Chairman for 1988.
No other propasals at this time other than the Memorial
Service, placing of' hanging of pictures, bulletin Board
and matters already before the Committee.
(e) Recommendations of Ad Hoc Committee:
It was left that the Picture Committee review methods for
re -indexing of the pictures as a project for the fall.
It was moved by Howard Campbell and seconddd by Joanna
McEwen that the Oro Township History Committee recommend
to Oro Council that a notice of the availability of the
Update of the Story of Oro be included in the "Township
Spring New Letter to the Ratepayers, in order that it may
be continued to be promoted.
It was moved by Joanna McEwen and seconded by Howard
Campbell that the History Committee further suggest that
a space for a Nulletin Board be provided in the Foyer of
the Municipal Building on the west wall between the door
to the Mechanical Room and the General Office, where it
may be seen by the Public.
Moved by Henry Neufeld and seconded by Marlene Mawdsley
that the meeting adjourn to meet again on Tuesday, May 10,
1988 at 7:15 p.m., provided that a meeting room is available
on that date.
Henry Neufeld C. Wallace Key
Secretary Chairman