02 02 1988 Oro History Committee - MinutesTOWNSHIF OF ORO HISTORY COMI:ITTEE
MEETING - February 2. 1988
The Township of Oro History Committee met this evening at the
call of the Chairman in the Council Chambers, all members having
been duly notified, with the following members present:
Howard A. Campbell C. Wallace Key
Ruth Fraser Walter Hutchinson
LoreenLucas Henry Neufeld
Absent: Joanna 1cEwen, Marlene 1tiawdsley, Jean Cameron
0rening,- The meeting was called to order by the Chairman at
7:00 p.m.
L.inutes
The.Minutes of the last regular meeting held on January
12, 1988 had been distributed to all members and it
was moved by Ruth Fraser and seconded by Walter Hutchinson
that the Linutes of the last regular meeting held on
January 12, 1988, be adopted as printed and received.
Business arising from the Minutes of the meeting of January 12th.
(a) The Chairman gave a report on the attendance at a meeting of
Oro Council held on January 18, 1988, along with the Secretary
with respect to the resolution of 0ro Council which had rec-
ommended that the price of the Story of Oro be $10.00 regardless
of quantity. The Chairman advised that after the Committee's
concerns had been heard by Council along with the Secretary's
report on meeting with the Printers reg=rdifhg the invoice and
explanation of same, Oro Council were prepared to leave the
price of the books as previously approved by Council for $10.00
per copy and $8.00 per copy for the purchase of ten or more
and paid for at the time.
Cb) Secretary reported that he had met with Don James of Dyment
Stubbley Printers by himself since the time scheduled for
the appointment was not cor6nient for Joanna McEwen. Secretary
advised that he had reviewed the items of the invoice with
Mr. James, who had explained the process of the chargesfor the
extra pages and additional costs for the 120 halftones which
were the additional pictures over the amount quoted in the
Estimate of 150 (now a total of 270 including the pictures
in the original Story of Oro which had to be re -shot). The
Secretary then presented a written memo to the Treasurer of
Township of 0ro and reviewed with Council at the meeting on
January 18, 1988. The memo outlined the explanation from the
Printers for the additional charges on the added work per-
formed and charges for same. Also the Federal and Provincial
sales taxes do not apply, as confirmed after the Treasurer
had contacted the respective derartments to obtain the necessary
authority required by the Printers for their records. Also
further that a discount of 2% was applicalble to the remaining
total of $16,770.50, if paid by January 18, 1988, being ten
days after receipt of the invoice.
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Apparently the account was not able to be paid in time for the
discount, as advised by the Administrator at the meeting of
Jana,==ry 18, 1988.
(c) Presentee copy of letter to Jean Cameron suggesting that
she remain as member of the Committee even though she may
not be able to attend all meetings. And her letter of
response advising she would like to remain as a member
under those circumstances.
Also coy of letter to Randolph Forbes re: concern over
the ownership of the property known as 'The Heard Tavern.
It was moved by Wallace Key and seconded by Loreen Lucas
that the reports and explanations of matters arising out of
the minutes as presented and action taken be accepted as
satisfactory.
-Corresrondence & Communications
(a) Copy of letter to Jean Cameron with respect to remaining
as a member of the History Committee and letter of reply
advising she wished to continue as a member.
FORBES
(b) Copy of letter to Rani in response to his concern with
respect to the ownership of the property historically known
as 'The Heard_Tavern', as shown in the Story of Oro Update,
advising that should a third edition of the Story of Oro be
undertaken, the ownership Vould be corrected, since the
matter was taken under advisement and recorded in the Minutes
as well as the letters being placed on file in the Township
of Oro History File.
(c) Presented letter from tte Administrator/Clerk forwarding
resolution of Council authorizing a Complimentary copy of
the Story of Oro, autographed by Council be presented to
each member of the History Committee and commending the
Committee for their work and interest and expressing
Council's appreciation.
(d) Presented letter from the Administrator/Clerk forwarding
resolution of Council appointing members to the Township of
Oro History Committee for 1988. Resolution re -appoints all
present members of the Committee, plus one new member.
(e) Presented corespondence and/or communications re: proposed
Memorial Service at the African Church in June of 1988.
Copy of letter from Allan K. iicLean, L.I P. to the Lieut.
Governor of Ontario and copy of letter to I:ir. McLean from
the Office of the Lieut. Gorvernor, The Hon Lincoln Alexander
advising that he would not be able to except the invitation
and attend the Memorial Service. Secretary also advised that
i,.r. i.i:cLean had contacted him to advise that the Lieut. Governor
would be unable to attend and advising further that the Lieut.
Governor does not attend functions as a guest speaker but only
to bring Greetings from Her ivajesty the Queen. (Apparently a
misunderstanding of invitation which was to be as a guest of
the Municipality not as a speaker.
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Also presented letter from Allan K. McLean, M.F.P. advising
that Dr. Daniel G. Hill had confirmed that he would be
pleased to attend the Memorial Service on June 12th, 19e8
and to participate in the Service at the African Church.
Enclosing as well a copy of his letter to Dr. Daniel Hill.
Presented copy of letter from the Administrator/Clerk to
Allan K. McLean, M.P.F. expressing Council's appreciation
for his effort in endeavouring, by invitation to have the
Lieut. Governor attend as a. guest at the Memorial Service
proposed at the African Church.
It was moved by Ruth Fraser and seccnded by Walter Hutchinson
that the Coresspondence and Communications as received and
forwarded, as presented be accepted as satisfactory and be
filed for future reference.
Election of Chairman for 1988
The Chairman, Howard Campbell
wished tb:.be relieved from the
Office of Chairman.
Walter Huchinson nominated C. Wallace Key
Moved by Ruth Fraser and seconded by Lereen
nominations close.
C. W 11ace Key was declared Chairman of the
Cro History Committee for 1988.
Appointment or Election of Secretary for 1988
Lucas that
Township of
Howard Campbell nominated -Henry Neufeld
There being no further nominations it was moved by Howard
Campbell and seconded by Ruth Fraser that Henry Neufeld
be the Secretary for the Township of Oro History Committee
for 1988.
Atinointmdnt of Ad Hoc
Committees - 1988
African Church Committee - to be appointed at next
regular meeting
Picture Committee - Howard Campbell, Ruth Fraser and
Walter Hutchinson.
The Chairman, Wallace Key assumed the Chair for the balance
of the meeting.
It was suggested that a letter of appreciation be sent
to Joanna r;icEwen for her work and tireless effort as the
Editor for the Update of the Story of Oro. It was left
that this be brought to attention of the Administrator/
Clerk to suggest to Oro Council that a letter be forwarded
to Joanna EcEwen. All Committee members present concurred
that appreciation be expressed to Joanna Iti:cEwen for time
and interest taken to undertake the work as Editor which cert.
c ntjJ1 involved much more time than anticipated
NPw Business
(a) }rotects for 1988 (i) Memorial Service at the African Church
to be held on Sunday, June 12, 1988.
(ii) Booth at Oro Fair - It was suggested that a different
location at the Fair may be more appropriate, possibily
consideration for space in Hall Basement. Left for
further discussion.
It was moved by Loreen Lucas and seconded by Howard Campbell
that Oro Council be requested to reserve space for a Booth
for the Township of Oro History Committee at the Oro World's
Fair in 1988.
(b) Budget - after considerable discussion the following
resolution was passed:
It was moved by Walter Hutchinson and seconded by
Ruth Fraser that the History Committee recommend
that Oro Council grant the Township of Oro History
Committee a Budget of $850.00 for 1988, and further
that this amount is beig submitted as an estimate,
a breakdown is to be submitted following the next
regular meeting of the Committee. Carried
(c) Proposals for Memorial Service Program
Referred to next regular meeting.
(d) Pictures and Material rep Township of Oro Olymrc Celebration
to be held on February t1, 1988
All pictures and material to be available and presented to
Howard Campbell by February 15, 1988.
Accounts - Howard Campbell presented invoices for for obtaining
copies of photographs and an Album to hold same.
It was moved by Loreen Lucas and seconded by Ruth Fraser
that the account ns presented by Howard Campbell be accepted
and forwarded to Treasurer of the Township of Oro for
payment.
Adiournment
It was moved by Henry Neufeld and seconded by Walter
Hutchinson that the meeting adjourn to meet again in
larch at the call of the Chairman.
Henry Neufeld C. Te'llace Key
Secretary Chairman