01 12 1988 Oro History Committee - MinutesTOWNSHIP OF ORO HISTORY COMMITTEE
MEETING - January 12th. 1988
The Township of Oro History Committee met this evening
at the call of the Chairman in the Township Council Chambers,
all members having been duly notified, with the following
members present:
Howard A. Campbell
Joanna McEwen
Ruth Fraser
Loreen Lucas
Absent: Jean
Marlene Mawdsley
C. Wallace Key
Walter Hutchinson
Henry Neufeld
Cameron
Opening The meeting was openedat 8:00 p.m. by the Chairman
Minutes The minutes of the last regular meeting held on the
26th of November, 1987 had been distributed to all
members.
It was moved by Wallace Key and seconded by Joanna
McEwen that the minutes of the last regular meeting
held November 26th, 1987, at the home of Joanna
McEwen be adopted as printed and received.
Business arising from the Minutes of the meeting of November 26th.
(a) Secretary reported on the notification of the completion
of the printing of the Story of Oro by the Printers on
December llth, advising that the books would be available
for December 17th, 1987, as the last of copies for perfect
binding had been taken to Toronto on December 14th and
that all binding was scheduled to be completed by Dec. 16th.
(b) The Advertising and Promotion Committe met at the home
of Mrs. Loreen Lucas following the notification, namely
Loreen Lucas, Marlene Mawdsley, Henry Neufeld and the
Chairman, Howard Campbell to discuss methods of advising
the Public that copies of the Story of Oro (2nd Addition)
were now available and could be obtained at the Township
Office and from members of the Committee after Dec. 18/87.
By telephone from the home of Mrs. Lucas, the local News-
papers of Barrie and Orillia were contacted and requested
to put notices in their papers under Community News. Also
all local Reporters under Community News for both the
Barrie and Orillia papers were asked to mention same in
their write-up under Community News. Mrs. Loreen Lucas
was also interviewed, by telephone, by the Reporters of
the papers. Arrangements were also made for Joanna
McEwen, as Editor of the book for interviews with the
Barrie Examiner, Advance Banner and 0rillia Packet and
Times. Radio Stations of Barrie and Orillia were also
asked to advise the Fublic under Community News. Both
Radio and Newspapers did publicize the availability of
the Story of Oro well and many people were able to obtain
the book for Christmas on such short notice.
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(c) Distribution of the books - Howard Campbell distributed
Books to members of the Committee and to Besse Crawford
who had volunteered to sell books, and also to Mrs.
Pffrimer, Shanty Bay Post Office as well as to the Oro
Station General Store.
Henry Neufeld distributed books to the remainder of the
members of the Committee, Books were also made available
at Banbury's Food Market. Councillor David Cgldwel.l Mad
books available at the Hawkestone General Store.
(A) Secretary advised of letters received and forwarded
which are to be presented under Correspondence.
Correspondence & Communications
(a) Presented copy of letter from the Administrator/Clerk to
Allan K. McLean forwarding reolution of Council requesting
that an invitation be extended to the Lieut. Governor of
Ontario, Lincoln Alexander to attend the proposed Memorial
Service to be held at the African Church on June 12th or
alternatively June 19th, should the 12th not be suitable
to all concerned.
(b) Presented letter from Administrator/Clerk forwarding
resolution of Council re: proposed service at the African
Church, setting out that the History Committee be res-
ponsible for the Service and contacting the Ontario Black
History Society for participation.
(c) Presented letter and copies of same to be forwarded to the
Ontario Black History Society requesting that they part-
icipate in the proposed Memorial Service at the African
Church and that the History Committee be advised as to the
participation by the Society. Letter explains the purpose
of the Service and outlines what part the Society has
taken at previous Services, held in 1949, 1956, 1970 and
1985. Also enclosing copies of the program for the Services
held, as well as copies of the pages of the Update of the
Story of Oro that refer to the African Church.
(d) Memo for Administrator /Clerk's Office forwarding resbution
of Council paased at the Committee of the Whole meeting
held on January 11, 1988, recommending that the Story of
Oro (Second Edition) be sold at a price of $10.00 per copy
with no discount for number of copies.
(e) Presented letter to Administrator/Clerk from Randolph
Forbes, passed to the History Committe, with respect
to property known as"The Heard Tavern", shown in the
Stcry of Oro as being property owned by John Campbell
and shoytld have been updated to show that it is the
property of Randol.ph Forbes. Requesting correction
of the error prior to the next printing.
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Following consideration of all correspondence and
communications the following action was taken by the Committee:
It was moved by Marlene Mawdsley and seconded by Ruth
Fraser that letters and copies of letters received, forwarded
and to be forwarded be accepted as satisfactory and copies of
same be placed on file for reference.
Moved by Marlene Mawdsley and seconded by Wallace Key
that in response to resolution of Council recommending__that
the Story of Oro be sold at the price of $10.00 per copy with
no discount for numbers purchased, the History Committee would
recommend and suggest that retail outlets and persons purchasing,
by cash payment, ten or more books, should be a continued policy
as originally approved by Council, since Newspaper and other
Media coverage of the Story of Oro did quote the rates. And
further that the Committee would be prepared to meet with Oro
Council in this regard.
It was moved by Joanna McEwen and seconded by Loreen
Lucas that a letter of response be forwarded to Randolph Forbes
with respect to his concern about the ownership of the
property historically known as "The Heard Tavern" as shown in
the Story of Oro.
A letter dated January 12, 1988, from the Treasurer of
the Township of Oro was presented - the letter enclosed a copy
of the Invoice from the Printers, Dyment Stubbley, which in
total was for $16,770.50 plus Fed. Sales Tax of $2012.46 and
Provincial Sales tax -of $1314.77 for a grand total of $20,097.77.
Letter advises that Council had approved a total of $12,545.00
in April of 1987, and requests that the Committee varify the
correctness of the invoice and comments as to whether the
additional work shorn on the invociee had been completed.
After review and consider ation of the invoice as received
by the Township the following resolutions were passed:
Moved by Loreen Lucas and seconded by Wallace Key that
Joanna McEwen and Secretary, Henry Neufeld be directed to meet
with Dyment Stubbley Printers Ltd. with respect to the invoice
for the Story of Oro and review all items of the invoice in-
cluding Federal and Provincial Sales Tax.
Moved by Joanna McEwen and seconded by Walter Hutchinson
that the History Committe have reason to believe that the
publication of an Historical Book which contains no advertising
is exempt from Federal and Provincial Tax and strongly suggest
that the Treasurer of the Township look into this matter and
further that the Original Story of Oro had not been subjest to
either tax.
Editorts Report on the Proiect
No further comments to the round the table discussion
of the Committee this evening.
Reports of Committeg
(a) The Chairman advised that he taken the time to replace
the pictures used for the printing of the Update of
the Story of Oro back into the Photo Albums of the
Township.
The Secretary was directed to write a letter to Jean
Cameron requesting that she continue as a member of
the History Committee, even though she may not be able
to attend all meetings.
Other Business
(a) The Chairman advised that the Historical Society and
County Museum will be holding a Heritage Day on
Saturday, February 6, 1988.
(b) The matter of Budget for 1988 was left to the
next meeting.
Adiournment
moved by Walter Hutchinson and seconded by Joanna McEwen
that the meeting adjourn to meet again at the call of the
Chairman. Time 10:05 p.m.
Henry Neufeld, Howard A. Campbell
Secretary. Chairman