02 25 1987 Oro History Commitee - Minutes (2){
COUNCIL CHi MBERS - FEBRUARY 25. 1987
TOWNSHIP OF ORO HISTORY CCI1ITTEE
The Township of Oro History Committee met this evening as
scheduled by resolution at the last regular meeting held
on February 3, 1987, with the following members present:
Howard Campbell
Joanna McEwen
Ruth Fraser
Loreen Lucas
Absent - Jean Cameron
Marlene Mawdsley
Henry Neufeld
Wallace Key
Walter Hutchinson
Orenine - The meeting was opened by the Chairman,
Howard Campbell at 7:45 p.m.
Minutes - The minutes of the last regular meeting held on
February 3, 1987 were on motion of Joanna McEwen
and Wtilter Hutchinson adopted as printed and received.
Business arising from the minutes of the meeting of Feb. 3, 1987
(a) Heritage Road Project - #93 Highway - verbal report by
the Chairman after having contacted the Township Office
and County of Simcoe. A further report to be given once
the matter has been presented to Simcoe County Council.
(b) Report on correspondence re: Deed for the African Church
and presentation of copy of letter to the Ontario Black
History Association as forwarded by the Township Admin-
istrator/Clerk as requested by the Secretary on behalf
of the History Committee.
On motion of Wallace Key and Loreen Lucas that the report
and correspondence as presented be received and filed
for reference.
(c) Quotation on 1500 - 2000 copies, consisting of 304 pages
(Thomson Syffer Graphics) and on 328 pages (Dyment Stubbley
Printer Ltd) with approximately 300 pictures, presented
as follows:-
(i) Thomson Syffer Graphics - quote on 304 pages and
cover (size 6"x9")
1500 copies - $8.833 per copy $ 13,250.00
2000 copies - $7.033 per copy 14,067.00
Coating on front cover - flat rate for either quantity
- overprint vatnish $112.00
- U.V. coating 165.00
- 0.P.P. film laminating $240.00
(Sample copy of book showing two types of covers)
Printer to supply complete typesetting from the
manuscript provided, plus supply and prepare Camera
ready art on 304 pages (size 6"x9") Proof supplied
prior to printing. Bookd to be perfect bound and
- 2 -
shipped in carons to Oro Township
(14e.) cost with cover coating -
1 00
13,250.00 plus $112.00 -
13,250.00 plus 165.90 -
13,250.00 plus 240.00 -
2000 - 14,067.00 plus 112.00
14,067.00 plus 165.00
14,067.00 plus 240.00
$13,362.co
13,415.00
13,490.00
- 14,179.00
- 14,222.00
- 14,307.00
destination
(ii) Dyment Stubbley Printers Ltd.
based on 328 pages plus cover (6"x9") perfect bound.
All typeset, prepare film and approximately 150 pictures
from prints supplied. Proof supplied prior to printing.
Cover and paper similar finish as last book. Folded,
collated, perfect bound, trimmed, packed in cartons
at price of:
1500 copies - $6.76 per copy $10,140.00
Plus plastic
lamination 254.00
2000 copies - $5.59 per copy 11,180.00
plus plastic lamination 312.00
Difference on 2 quotations (cover
1500 -
2000 -
Thomson Svfi r firaDhies
$13,490.00 ($8.833)
14,307.00 ( 7.033)
per book diff. on 1500
per book diff. oil 2000
laminated)
4 10,394.00
11,492.00
D ment Stubblev Printers
19,394.00 (6.76) - $3106
11,492.00 (5.59) - 2815
• $1.57
• 1.44
0n motion of Wslter Hutchinson and Loreen Lucaa that
the History Committee recommend to Oro Council that
2000 books be printed according to the quotations
received and that Council allow -for a total cost Of
approximately $14,000.00 more or less, and the History
Committee will advise of a more accurate price when the
total is further reviewed with the tow firms quoting on
the printing. And,further that the History Committee
recommend that the typing of the Duanuscript be done by
the Township Office by the student program or otherwise
as previously done for the Knox Church History in 1986.
Correspondence. Communications
(a) Presented letter from Administrator/Clerk advising of
the members appointed to the Township of Oro History
Committee for 1987.
(b) Copy of letter forwarded to the Ontario Black History
Association by the Administrator/Clerk re: Deed for the
African Church.
(c) Letter from Horseshoe V.11ey along with pictures and
brief history.
On motion of Marlene Mawdsley and Wallace Key that the
Correspondence and Communications as presented be re-
ceived and filed.
Reports of Committees
(a) Project reports
- Oro Telephone - some further pictures were presented
for consideration. It is anticipated that two or
three pictures are to be included in the update.
- Oro Fair - Brief completed except for pictures.
- Century Farms - Wallace Key presented some update
which considered and further suggestions made.
(b) Ad Hoc Picture Committee
More pictures were presented for consideration and
it was suggested that the Committee continue to
prepare captions for the pictures selected.
Editor's Report on the second 50 pages of Update -
After presentation and consideration it was suggested
that the first 100 pages be made available for the
printers by May 15th and the second 100 pages by
June 15th, 1967.
Other Business
It was suggested that the Chairman, Howard Campbell,
Joanna McEwen and Henry Neufeld meet with the two
firms regarding the quotations for further clarification.
Aiournment
It was moved by Ruth Fraser and seconded by Joanna
McEwen that the meeting adjourn at 10:20 p.m. to
meet again on Tuesday, April 7th, 1987, subject to
the Council Chambers being available, unless a
meeting is otherwise called by the Chairman.