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05 30 1989 Oro History Committee - MinutesTHE TOWNSHIP OF ORO HISTORY COkMITTEE MEETING - LAY 'Oth. 1989 Members of the Township of Oro History Committee met this evening at the Township of Oro Municipal Building in the Committee Room, at the call of the Acting Chairman and Secretary, pursuant to adjournment of the Last Regular Meeting held on March 14, 1989. All members having been duly notified. The following members were present: Howard A. Campbell Ruth Fraser Loreen Lucas Henry Neufeld Walter Hutchinson Bernice Hickling Earl Robertson Absent: Marlene Mawdsley and Neil McNiven Opening The meeting was opened at 7:45 p.m. Appointing or Election of Chairperson and Secretary Walter Hutchinson nominated Howard Campbell - who declined Henry Neufeld nominated Loreen Lucas Howard Campbell nominated Walter Hutchinson as the alternate Chairperson. Loreen Lucas agreed to act as the Chairperson for one year on the condition that the Committee understood thatshe would be away for a period of time as she would be in Hospital for part of the summer. She was appointed accordingly with Walter Hutchinson by the following resolution: - It was moved by Howard Campbell and seconded by Earl Robertson that Loreen Lucas be the Chairperson for 1989 and until re- placed by an appointment or election, with Walter Hutchinson as the alternate Chairperson. Henry Neufeld was nominated as Secretary with no other nomination. It was moved by Walter Hutchinson and seconded by Bernice Hackling that Henry Neufeld be appointed as Secretary until replaced by future appointment. Adottion of Minutes of meeting held on March 14, 1989, which had been printed and circulated to all members. It was moved by Howard Campbell and seconded by Walter Hutchinson that the Minutes of the last regular meeting held on March 14, 1989, be adopted as printed and received. Business arising from the meeting of March 14, 1989. (a) Appointing of an Ad Hoc. Committee to meet with Oro Council re: design of Township of Oro Chain of Office. Cont'd - 2 - It was moved by Henry Neufeld and seconded by Walter Hutchinson that Loreen Lucas, Howard Campbell and Earl Robertson be a Committee tc meet with Oro Council regarding the design of a Chain of Office for the Township of Oro (b) Flaque in Memory of Marian Keith (nuthor) It was moved by Howard Campbell and seconded by Ruth Fraser that a Committee of two, namely Walter Hutchinson and Earl Robertson be a Committee to pursue the erection of a Plaque in memory of Varian Keith (author) at the site of the Old Rugby School, now the Rugby Community Hall. (c) Other - no other business arising from the Minutes was brought forward. Corresrondence and Communications (a) Memo from Administrator/Clerk forwarding letter from the County of Simcoe Archivist - advising that the Township of Oro Assessment and Collector's Rolls cannot be accepted for record retention and storage until this fall. It was moved by Bernice Hickling and seconded by Earl Robertson that the History Committee recommend the Oro Township Council pursue the matter of record retention and storage in the County of Simcoe Archives in order that they may be deposited in 1989 and further that an appropriate By -Law be passed by Council to authorize the transfer of the documents.. (b) Memo from the Administrator/Clerk forwarding resolution of Council with respect to letters received from Earl Robertson, Bernice Hickling and Neil McNiven, advising interest and willingness to serve as member of the Township of Oro History Committee. (three of four persons approached) Ruth Langman had by letter declined at this time. (c) Memo from Administrator/Clerk forwarding resolution of Oro Council re: Correspondence from the County of Simcoe Historical Association with respect to their Annual Meeting and dinner - which was held on May 16th, 1989. Howard Campbell, Vice Chairman of the Association had attended and gave a verbal report. (d) Presented Brochure with respect to Dufferin-Simcoe LACAC meeting and Workshop to be held on June 22, 1989 from 3:30 p.m. to 9:00 p.m., as received by the Township and referred to the History Committee by the Administrator/Clerk. It was moved by Ruth Fraser and seconded by Bernice Hickling that Oro Council be advised that no member of the Township of Oro History Committee is prepared to attend the Dufferin- Simcoe LACAC Meeting and Workshop on June 22, 1989. (e) Presented letter from Jean Cameron confirming that she is not able to continue as a member of the History Committee and a C ntTd - 3 - letter from Ruth Fraser advising that after three History Books and many years on the History Committee, she feels it is time for her to retire but indicating that if in the future she can be of any help, in any way, she wc'.11d be willing to assist. Letter further states that she has written a letter to Cro Council indicating her desire to resign as member of the Oro History Committee. Also a letter from Joanna McEwen to the Committee Members expressing thanks to all past and present members for their support and encourage- ment during her tenure as a Committe member and Chairperson. Letter further indicates that she is always willing and ready to help the Committe if needed. It was moved by Howard Campbell and seconded by Earl Robertson that the letters of retirement from the History Committee from Ruth Fraser and Jean Cameron and verbal communication from Wallace Key, as well as letter from Joanna IicEwen express- ing her appreciation, be received with regret and recommend that Oro Council be requested to respond to the letters of retirement and resignation and express Cnuncil's and the Committee's appreciation for their service over the years. Moved by W"lter Hutchinson and seconded by Ruth Fraser that the Correspondence and Communication as presented be received and filed. Unfinished Business (a) Secretary reported on the progress of the rebinding of the "Story of Oro" (b) Secretary reported that no correspondence had been received from the Harvie Settlement W.I. regarding their interest in a Plaque in Memory of Marian Keith, in reply to letter from the Township of Oro History Committee. Lateen Lucas to contact the Harvie Settlement W.I. (c) Other - none presented. (d) Recognition and Appreciation - Joanna McEwen for her years of work on the History Committee and editing of two books. It was moved by Henry Neufeld and seconded by Howard Campbell that Ruth Fraser and Loreen Lucas to prepare/the wording for a Plaque , which the History Committee recommend that Coucil present to Joanna McEwen for her dedication and hard work while serving as a member and Chairperson and Editor of two Books. And further, that the Plaque be presented on Canada Day. New Business The matter of taking care of and looking after presentation of the History Slides was presented by Howard Campbell for discussion. Howard Campbell advised that Joanna McEwen had indicated that Cort'd) - Lf - she would assist the Committee in this regard and be responsible for the Slides Lnd showing of same when requested. Bernice Hackling indicated that she would assist with the Slides and presentation of same, when necessary, should Joanna not be able to at a Particular time. It was moved by rarl Robertson and seconded by Walter Hutchinson that Joanna P, .cEwen be the person responsible for the History Slides and presentation of same and that Bernice Hickling assist with presentation of the Slides, when necessary or whenever Joanna McEwen is unable to make the presentation requested. It was suggested that the "various Hills" in the Township, with referred names be indicated on a map for record purposes. This matter was left to Howard Campbell, Walter Hutchinson and Earl Robertson for preparation and presentation to the next Committee meeting. There being no further business for the evening it was moved by Ruth Fraser and sconded by Walter Hutchinson that the meeting adjourn to meet again on Tuesday June 27th, 1989 or at the call of the Chairperson. Henry Neufeld, Loreen Lucas, Secretary. Chairperson