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08 16 2023 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting _,,as Township of Wednesday, August 16, 2023 9:00 a.m. - Open Session Proud Heritage,Exciting Future Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues Page 1 of 201 Council Meeting Agenda - August 16, 2023 today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Yvonne Aubichon, Clerk re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Lakeshore Promenade, Plan 626). d) Robin Dunn, CAO re: Solicitor-client privilege; Personal matter about an identifiable individual (Compensation). e) Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations (Fire & Emergency Services). [Addenda] 5. Minutes of Council and Committees: 6 - 19 a) Minutes of Council meeting held on Wednesday, July 12, 2023. 20 - 23 b) Minutes of Special Council meeting held on Monday, July 31, 2023. 24 - 29 c) Minutes of Special Council meeting held on Wednesday, August 9, 2023. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 2 of 201 Council Meeting Agenda - August 16, 2023 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 30 - 34 a) CS2023-024, Donna Hewitt, Director, Corporate Services re: Community Consultation Group (CCG) Update. 35 - 43 b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer re: Tile Drain Loan Debenture Package — McNiven, John [Refer to Item 18e)]. 44 - 52 c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer re: Tile Drain Loan Debenture Package — 1104526 Ontario Inc. [Refer to Item 187f)]. 53 - 72 d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resources/Health & Safety Policy Review. 73 - 81 e) Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re: Presentation, Oro-Medonte Staff Engagement (Power Point presentation to be uploaded after meeting). 12. Reports of Municipal Officers for Information Only: 82 - 88 a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Short Term Accommodation (STR) Update. 89 - 135 b) CS2023-025, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: Corporate Projects Status Update — May, June, July 2023. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates Page 3 of 201 Council Meeting Agenda - August 16, 2023 on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Announcements: 15. Consent Agenda: 136 - 147 a) Correspondence from Severn Sound Environmental Association (SSEA) re: April 27, 2023 Joint Municipal Service Board (JMSB) and Severn Sound Source Protection Authority Minutes, June 29, 2023 Joint Municipal Service Board Minutes; and 2023 Q2 Meeting Highlights SSEA Board. Staff Recommendation: Receive for Information Only. 148 - 155 b) Minutes of Lake Simcoe Region Conservation Authority dated June 23, 2023. Staff Recommendation: Receive for Information Only. 156 c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics: July 2023. Staff Recommendation: Receive for Information Only. 157 - 160 d) Correspondence from the Environmental Registry of Ontario re: The Sarjeant Company Limited, Consultation Period on Proposal for Permit to Take Water (Deadline September 2, 2023), 2065 Line 7 North. Staff Recommendation: Receive and Submit Comments Under the Mayor's Signature. 161 - 162 e) Correspondence to City of Orillia from Ministry of the Solicitor General re: Ontario Provincial Police (OPP) Detachment Board Framework. Staff Recommendation: Receive for Information Only. 16. Communications/Petitions: 163 a) Correspondence from Lisa Groves, Barrie Automotive Flea Market re: Request for Annual Fall Barrie Automotive Flea Market Event held at Burl's Creek Event Park September 7 - 10, 2023 to be Designated as Municipally Significant. 164 - 170 b) Correspondence from Jane Dixon-Barlow and Robert Barlow re: Drainage Issue at 5 and 7 McLean Crescent, Oro-Medonte. 171 c) Correspondence from Cheryl Gotthelf, Candlelighters Simcoe re: Request for Proclamation of September as Childhood Cancer Awareness Month and a Request for a Flag Raising. 172 d) Correspondence from Pat Thor, Community Physician Recruitment Liaison, Orillia & Area Physician Recruitment & Retention Committee re: Request for Letter of Support under the Northern Rural Recruitment & Retention Initiative Grant. 17. Notice of Motions: None. Page 4 of 201 Council Meeting Agenda - August 16, 2023 18. By-Laws: 173 - 179 a) 2023-057: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/ Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2022-015 (Remuneration and Expenses By-law). 180 - 187 b) 2023-068: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Bogdan and Diana Zariczniak. 188 c) 2023-070: Being a By-Law to Authorize the Use of Internet/Telephone Voting as an Alternative Voting Method for the 2026 Municipal and School Board Election for the Township of Oro-Medonte. 189 - 196 d) 2023-071: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Antoneta Berisha and Ivan Sosnowski. 197 - 198 e) 2023-078: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. 199 - 200 f) 2023-079: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. 19. Closed Session Items (Unfinished Items): 20. Confirmation By-Law: 201 a) 2023-080: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 16, 2023. 21. Adjournment: a) Motion to Adjourn. Page 5 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. The Township of Oro-Medonte Council Meeting Minutes T°wnsh2p°f Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, July 12, 2023 9:05 a.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk; Present: Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Derek Witlib, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications and Public Relations Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Information Technology Technician (IT). All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their Page 1 of 14 Page 6 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C230712-1 Moved by Clark, Seconded by Bard Be it resolved that the agenda for the Council meeting of Wednesday, July 12, 2023 be received and adopted. Carried. Motion No. C230712-2 Moved by Schell, Seconded by Hutcheson;0,,,' Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. '% Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4e) Derek Witlib, Director, Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Accommodation Enforcement) as Councillor Schell indicated he is an owner/operator of a Bed & Breakfast (B&B). 4. Closed Session Items: Refer to Item 19. Page 2 of 14 Page 7 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, June 28, 2023. Motion No. C230712-3 Moved by Clark, Seconded by Schell Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 28, 2023 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: None. XjL 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: One (1) individual registered and attended, but did not provide comments regarding 11f). One (1) individual provided comments regarding Item 11 b). Page 3 of 14 Page 8 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 11. Reports of Municipal Officers for Action: b) F12023-5, Nelly Morrow, Director, Finance/Chief Financial Officer re: Development Charges Delayed Agreement [Refer to Item 18e)]. Motion No. C230712-4 Moved by Bard, Seconded by Clark Be it resolved A& 1. That F12023-5, Nelly Morrow, Director, Finance/Chief Financial Officer re: Development Charges Delayed Agreement be received and adopted. 2. That draft By-Law No. 2023-067 be received and adopted. 3. That Council approves the deferral agreement request by TNR Industrial Doors Inc. to delay payment of development charges fees for a proposed site plan application. Carried. f) OCS2023-10, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2023-007 Wilson Street Drainage Improvements. Motion No. C230712- Moved by Hutcheson, Seconded by Young Be it resolved 1. That OCS2023-10, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2023-007 Wilson Street Drainage Improvements be received and adopted. 2. That Tender OCS2023-007 — Wilson Street Drainage Improvements be awarded to Duivenvoorden Haulage Limited in the amount of $428,565.25 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the Bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 4 of 14 Page 9 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 a) F12023-4, Lianne MacGibbon, Supervisor of Finance, Risk Management re: Tile Drainage Loan Application. Motion No. C230712-6 Moved by Hutcheson, Seconded by Lavoie Be it resolved 1. That F12023-4, Lianne MacGibbon, Supervisor of Finance, Risk Management re: Tile Drainage Loan Application, be received and adopted. 2. That Council provisionally approve the Tile Drainage Loan Application, up to a maximum total amount of $45,990.01 for the property owner of Concession 10 S, Pt Lt 2, Coldwater, Ontario, Municipality of Oro-Medonte to be financed over ten (10) years, upon subsequent conditional approval by OMAFRA funding. Carried. c) ES2023-8, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Initiative 2023 Sale Update. Motion No. C230712-7 Moved by Schell, Seconded by Bard Be it resolved 1. That ES2023-8, Michelle Jakobi, Director, Environmental Services re: Rain Barrel Initiative 2023 Sale Update be received and adopted. 2. That Council endorse a 2024 rain barrel sale, as outlined in ES2023-08, and Environmental Services Staff proceed with the project. 3. That future rain barrel sales be determined pending a review of 2024 sale statistics. , Carried. d) ES2023-9, Michelle Jakobi, Director, Environmental Services re: User Fee Streetlights, Request for Exemption from Taxation By-Law. Motion No. C230712-8 qM6 J Moved by Lavoie, Seconded by Schell Be it resolved 1. That ES2023-9, Michelle Jakobi, Director, Environmental Services re: User Fee Streetlights, Request for Exemption from Taxation By-Law be received and adopted. 2. That Staff continues to apply user fees for streetlights to all properties within a Registered Plan of Subdivision and/or identified settlement area as identified in Section 5 (b) of the Taxation By-law (No. 2023-052) for 2023. 3. And further that staff bring back the updated by-law and implementation plan for 2024 reflecting exemption of those properties without streetlighting directly on their street. Carried. Page 5 of 14 Page 10 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 e) OCS2023-9, Shawn Binns, Director, Operations and Community Services re: Neighbourhood Area Speed Limit. A vote to waive procedure was carried to allow two members of the public to provide verbal comments. Council discussed item 11 e) in conjunction with Item 11 g) then passed the motions in reverse order: Motion No. C230712-9 Moved by Young, Seconded by Clark Be it resolved 1. That OCS2023-9, Shawn Binns, Director, Operations and Community Services re: Neighbourhood Area Speed Limit be received and adopted, as amended, to update, on page 3, The Township's Speed Limit By-law as By-Law No. 2022-069. 2. That Council elect not to implement a 40 km/h Neighbourhood Speed Limit in the Township at this time. 3. That Council maintain existing speed limits and continue to follow current practice for the review and establishment of posted speed limits. 4. That the staff continue to work with stakeholders and community partners to develop and implement proactive tactics to reduce travel speeds in priority areas. ANNEW Carried. g) OCS2023-11, Shawn Binns, Director, Operations & Community Services re: Traffic Safety / Community Safety Committee. ANNEE&h� 'X'qq%� Motion No. C230712-10 Moved by Bard, Seconded by Hutcheson Be it resolved 1. That OCS2023-11, Shawn Binns, Director, Operations & Community Services re: Traffic Safety / Community Safety Committee be received and adopted. 2. That Council elect to advance a Traffic Safety Committee at this time. 3. That the following members sit on the Traffic Safety Committee: a) Hutcheson, b) Clark. 4. That staff commence the process to initiate the Committee and report back to Council. Carried. Page 6 of 14 Page 11 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 h) OCS2023-12, Shawn Binns, Director, Operations and Community Services re: 2023 Boots and Heart Special Event Permit. Motion No. C230712-11 Moved by Clark, Seconded by Bard Be it resolved 1. That OCS2023-12, Shawn Binns, Director, Operations and Community Services re: 2023 Boots and Heart Special Event Permit be received and adopted. 2. That the CAO be authorized to execute an appropriate Memorandum of Understanding with Burl's Creek/Republic Live for the 2023 Boots and Hearts Event. 3. That staff be authorized to issue a Special Event Permit for Boots and Hearts upon receipt of: a. Agency endorsement of the Operations Plans in accordance with the Township's Special Event Bylaw; b. An executed Memorandum of Understanding. Carried. i) CS2023-14, Yvonne Aubichon, Clerk re: 2026 Municipal and School Board Trustee Election Voting Method. Motion No. C230712-12 Moved by Young, Seconded by Schell Be it resolved 1. That CS2023-14, Yvonne Aubichon, Clerk re: 2026 Municipal and School Board Trustee Election Voting Method be received and adopted. 2. That Council hereby endorse Option #1; the use of Internet/telephone voting for the 2026 Municipal & School Board Trustee Election; and 3. That a by-law authorizing the Alternative Voting Method for the 2026 Municipal and School Board Trustee Election be brought forward for Council's consideration. Carried. 12.Reports of Municipal Officers for Information Only: a) CS2023-23, Donna Hewitt, Director, Corporate Services; Robin Dunn, CAO re: Township Legal Expenses — Q1 (January — March) 2023. b) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Township and Community AED Installations Status Update. Page 7 of 14 Page 12 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 Motion No. C230712-13 Moved by Lavoie, Seconded by Young Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) CS2023-23, Donna Hewitt, Director, Corporate Services; Robin Dunn, CAO re: Township Legal Expenses — Q1 (January — March) 2023; b) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Township and Community AED Installations Status Update. Carried. ^*40416hk 13.Reports of Members of Council: a) Updates from Council Representatives - County of Simcoe and Township Partners and Agencies. The following member of Council provided updates: Councillor Schell. 14.Announcements: The following members of Council provided Announcements: Mayor Greenlaw; Councillors Bard and Clark. 15.Consent Agenda: a) Minutes of Barrie Public Library Board meeting on Thursday, May 25, 2023. Staff Recommendation: Receive for Information Only. b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 26, 2023. Staff Recommendation: Receive for Information Only. c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, May 26, 2023 and Highlights of Friday, June 23, 2023 meetings. Staff Recommendation: Receive for Information Only. d) Orillia Public Library re: Annual Report 2022 Handout; Package of Board meeting held on Wednesday, June 21, 2023; June, 2023 Statistics. Staff Recommendation: Receive for Information Only. Page 8 of 14 Page 13 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 Motion No. C230712-14 Moved by Schell, Seconded by Lavoie Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Minutes of Barrie Public Library Board meeting on Thursday, May 25, 2023. Received for Information Only. b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 26, 2023. Received for Information Only. c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, May 26, 2023 and Highlights of Friday, June 23, 2023 meetings. Received for Information Only. d) Orillia Public Library re: Annual Report 2022 Handout; Package of Board meeting held on Wednesday, June 21, 2023; June, 2023 Statistics. Received for Information Only.. Carried. 16.Communications/Pet 'ons: a) Correspondence dated June 22, 2023 from Colin Nelthorpe, President, Fierte Simcoe Pride re: Request for Proclamation of Fiert6 Simcoe Pride from July 24 to August 6, 2023 and a Request for a Flag Raising. Motion No. C230712-15 Moved by Hutcheson, Seconded by Schell Be it resolved 1. That the correspondence dated June 22, 2023 from Colin Nelthorpe, President, Fierte Simcoe Pride re: Request for Proclamation of Fierte Simcoe Pride from July 24 to August 67 2023 and a Request for a Flag Raising be received. 2. That July 24-August 6, 2023 be proclaimed "Fierte Simcoe Pride". 3. That the flag be flown through the proclamation period. 4. That the proclamation be posted on the Township's website and the CAO's Office coordinate the flag raising in accordance with the Township's Flag Etiquette Policy. 5. That the applicant be advised of Council's decision under the Mayor's signature. Carried. 17.Notice of Motions: None. Page 9 of 14 Page 14 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 18.By-Laws: a) 2023-059: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board for a Term of One Year and to Repeal By-law No. 2022-046. b) 2023-060: By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Public Library Board for a Term of One Year and to Repeal By-law No. 2022-044. c) 2023-064: Being a By-Law to Establish the Terms of Reference for the Property Standards Committee and to Appoint Members to the Property Standards Committee and to Repeal By-Law No. 2019-029 "Property Standards Committee". d) 2023-065: A By-law to Appoint Fence Viewers and to Repeal By-Law No. 2019-096. e) 2023-067: Being a By-Law to Authorize the Execution of an Agreement Providing for the Deferral of Development Charges. Motion No. C230712-16 Moved by Young, Seconded by Lavoie IdEWr_qqIEhb, Be it resolved that By-Law Nos. 2023-059; 2023-060; 2023-64; 2023-065; and 2023-067 a) 2023-059: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board for a Term of One Year and to Repeal By-law No. 2022-046 b) 2023-060: By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Public Library Board for a Term of One Year and to Repeal By-law No. 2022-044. 11 c) 2023-064: Being a By-Law to Establish the Terms of Reference for the Property Standards Committee and to Appoint Members to the Property Standards Committee and to Repeal By-Law No. 2019-029 "Property Standards Committee". d) 2023-065: A By-law to Appoint Fence Viewers and to Repeal By-Law No. 2019-096. e) 2023-067: Being a By-Law to Authorize the Execution of an Agreement Providing for the Deferral of Development Charges. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 of 14 Page 15 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 A vote was called to recess and resume at 2.00 p.m. 19.Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C230712-17 Moved by Bard, Seconded by Young 4A Be it resolved that we do now go in Closed Session at 2.01 p.m. to discuss • Litigation affecting the municipality; Solicitor-client privilege (Cannabis); (Zone 1 Water); (Short Term Accommodation Enforcement). lqmk Carried. Technical audio difficulties occurred at this time. b) Motion to Rise and Report. Motion No. C230712-18 Moved by Lavoie, Seconded by Clark Be it resolved that we do now Rise at 3.53 p.m. and Report on the Closed Session Items 4 c) Derek Witlib, Director, Development Services re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis); d) Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water); e) Derek Witlib, Director, Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Accommodation Enforcement). VF Carried. Page 11 of 14 Page 16 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 c) Derek Witlib, Director, Development Services re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis). The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk; Derek Witlib, Director, Development Services; Shawn Binns, Director, Operations & Community Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications and Public Relations Officer; David Reiter, Chris Williams, Aird & Berlis LLP. Motion No. C230712-19 Moved by Young, Seconded by Hutcheson Be it resolved 1. That the confidential correspondence dated July 7, 2023 from David Reiter, Aird & Berlis LLP and presented by Derek Witlib, Director, Development Services and David Reiter, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis) be received. 2. That staff and legal counsel proceed as previously outlined. Carried. d) Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water). The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk; Shawn Binns, Director, Operations & Community Services; Michelle Jakobi, Director, Environmental Services; Jenny Legget, Communications and Public Relations Officer; Brian Chung, Chris Williams, Aird & Berlis LLP. Mayor Greenlaw requested #2 below, as a friendly amendment to the motion. Motion No. C230712-20 1% Moved by Lavoie, Seconded by Bard Be it resolved NININEW 1. That the correspondence dated July 6, 2023 and confidential verbal information presented by Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services; Brian Chung and Chris Williams, Aird & Berlis LLP re: Solicitor- client privilege; Litigation affecting the municipality (Zone 1 Water) be received. 2. That the public Court Decision (Court File No.: CV-21-969) be available, through the Township channels, including the Council Agenda. Carried. Page 12 of 14 Page 17 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 e) Derek Witlib, Director, Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Accommodation Enforcement). Councillor Schell declared a conflict of interest on Item 4e) Derek Witlib, Director, Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Accommodation Enforcement) as Councillor Schell indicated he is an owner/operator of a Bed & Breakfast (B&B). Councillor Schell left the room and did not participate or vote on this item. A& The following staff were present: Donna Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk; Derek Witlib, Director, Development Services; Shawn Binns, Director, Operations & Community Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications and Public Relations Officer; Chris Williams, Meaghan Barrett, Aird & Berlis LLP. Motion No. C230712-21 Moved by Hutcheson, Seconded by Lavoie Be it resolved 1. That the confidential memorandum correspondence dated July 7, 2023 from Aird & Berlis LLP and presented by Derek Witlib, Director, Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Chris Williams and Meaghan Barrett Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Accommodation Enforcement) be received. 2. That staff and legal counsel proceed as directed. q% Carried.mmqlr 20.Confirmation By-Law': a) 2023-069: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 12, 2023. Motion No. C230712-22 Moved by Lavoie, Seconded by Clark Be it resolved that By-Law No. 2023-069: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 12, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Page 18 of 201 5.a) Minutes of Council meeting held on Wednesday, July 12, 2023. Council Minutes — Wednesday, July 12, 2023 21.Adjournment: a) Motion to Adjourn. Motion No. C230712-23 Moved by Bard, Seconded by Schell Be it resolved that we do now adjourn at 3.56 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 14 of 14 Page 19 of 201 5.b) Minutes of Special Council meeting held on Monday, July 31 , 2023. The Township of Oro-Medonte �Th2pof Special Council Meeting Minutes owns t f' h Ground's Tour Proud Heritage,Exciting Future Monday, July 31, 2023 10:50 a.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor David Clark Councillor Richard Schell Councillor Robert Young Regrets: Councillor Lori Hutcheson Councillor John Bard Staff Yvonne Aubichon, Clerk; Shawn Binns, Director, Operations and Present: Community Services; Tamara Obee, Director, Human Resources; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications and Public Relations Officer; Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib- we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with Page 20 of 201 5.b) Minutes of Special Council meeting held on Monday, July 31 , 2023. Special Council Minutes —Wednesday, July 31, 2023 acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC230731-1 Moved by Schell, Seconded by Lavoie Be it resolved that the agenda for the Special Council meeting of Monday, July 31, 2023 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC230731-2 Moved by Clark, Seconded by Young Be it resolved that we do now go in Closed Session at 10:52 a.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Burl's Creek Event Ground's Tour). Carried. b) Motion to Rise and Report. Motion No. SC230731-3 Moved by Clark, Seconded by Schell Be it resolved that we do now Rise at 12:10 p.m. and Report on the Closed Session Item 4 c) Robin Dunn and Shawn Binns, Director, Operations & Community Services CAO re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Burl's Creek Event Ground's Tour). Carried. Page 2of4 Page 21 of 201 5.b) Minutes of Special Council meeting held on Monday, July 31 , 2023. Special Council Minutes —Wednesday, July 31, 2023 c) Robin Dunn, CAO and Shawn Binns, Director, Operations & Community Services re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Burl's Creek Event Ground's Tour). The following staff were present: Yvonne Aubichon, Clerk; Shawn Binns, Director, Operations and Community Services; Tamara Obee, Director, Human Resources; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications and Public Relations Officer; Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant Motion No. SC230731-4 Moved by Lavoie, Seconded by Clark Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Shawn Binns, Director, Operations & Community Services re: Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Burl's Creek Event Ground's Tour) be received. Carried. 5. Confirmation By-Law %L a) 2023-072: Being a by-law to confirm the proceedings of the Special Council meeting held on Monday, July 31, 2023. Motion No. SC230731-5, Nk 1%%0 Moved by Young, Seconded by Lavoie Be it resolved that By-Law No. 2023-072: Being a by-law to confirm the proceedings of the Special Council meeting held on Monday, July 31, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 'VF Carried. Page 3of4 Page 22 of 201 5.b) Minutes of Special Council meeting held on Monday, July 31 , 2023. Special Council Minutes —Wednesday, July 31, 2023 6. Adjournment: a) Motion to Adjourn. Motion No. SC230731-6 Moved by Schell, Seconded by Clark Be it resolved that we do now adjourn at 12:12 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 4of4 Page 23 of 201 5.c) Minutes of Special Council meeting held on Wednesday, August 9, 202... The Township of Oro-Medonte �-TJh2pof Special Council Meeting Minutes owns t ' h Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, August 9, 2023 9:00 a.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson (left @ 10.35 a.m.) ,! Councillor John Bard Councillor David Clark Councillor Richard Schell IC Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Derek Witlib, Director, Development Services; Jenny Legget, Communications and Public Relations Officer Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. Ado--�� NEEL qqqmlbbl I% 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the Page 1 of 6 Page 24 of 201 5.c) Minutes of Special Council meeting held on Wednesday, August 9, 202... Special Council Minutes —Wednesday, August 9, 2023 spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC230809-1 Moved by Lavoie, Seconded by Schell 4A Be it resolved that the agenda for the Special Council meeting of Wednesday, August 9, 2023 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4f) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals). 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC230809-2 Moved by Hutcheson, Seconded by Bard Be it resolved that we do now go in Closed Session at 9.03 a.m. to discuss • Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water); • Solicitor-client privilege; (West 1/2 Lot 11, Concession 8); • Solicitor-client privilege; A position, plan, procedure, criteria or instruction to be applied to any negotiations related to the municipality (Inter-Municipal Relationships); • Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals). Carried. Page 2of6 Page 25 of 201 5.c) Minutes of Special Council meeting held on Wednesday, August 9, 202... Special Council Minutes —Wednesday, August 9, 2023 b) Motion to Rise and Report. Motion No. SC230809-3 Moved by Young, Seconded by Lavoie Be it resolved that, due to technical difficulties, Council was unable to convene in Closed Session at 9.03 a.m. as outlined in the previous motion. Upon repairs of the technical difficulties, Council did convene in Closed Session at 9.40 a.m. and do now Rise at 11.14 a.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water); d) Robin Dunn, CAO re: Solicitor-client privilege; (West 1/2 Lot 11, Concession 8); e) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to any negotiations related to the municipality (Inter-Municipal Relationships); f) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals). Carried. c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water). % ""'% The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Derek Witlib, Director, Development Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Jenny Legget, Communications and Public Relations Officer; Brian Chung, Aird & Berlis LLP. Motion No. SC230809-4 Moved by Clark, Seconded by Bard Be it resolved 4%, b, AN 1. That the confidential verbal information presented by Robin Dunn, CAO and legal counsel, Aird & Berlis, LLP re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water) be received. 2. That staff and legal counsel continue to proceed as directed by Council. Carried. Page 3of6 Page 26 of 201 5.c) Minutes of Special Council meeting held on Wednesday, August 9, 202... Special Council Minutes —Wednesday, August 9, 2023 d) Robin Dunn, CAO re: Solicitor-client privilege (West 1/2 Lot 11, Concession 8). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Derek Witlib, Director, Development Services; Jenny Legget, Communications and Public Relations Officer; Laura Dean, Aird & Berlis LLP. Motion No. SC230809-5 Moved by Schell, Seconded by Young Be it resolved A,16*6 1. That the confidential verbal information presented by Robin Dunn, CAO and legal counsel, Aird & Berlis, LLP re: Solicitor-client privilege; Litigation affecting the municipality (West 1/2 Lot 11, Concession 8) be received. 2. That staff and legal counsel continue to proceed as directed by Council. Carried. 1% e) Robin Dunn, CAO re: Solicitor-client privilege; A position, plan, procedure, criteria or instruction to be applied to any negotiations related to the municipality (Inter-Municipal Relationships). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Derek Witlib, Director, Development Services; Jenny Legget, Communications and Public Relations Officer; Andrea Skinner, Aird & Berlis LLP. Motion No. SC230809-6 VAikxk Moved by Bard, Seconded by Schell Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO and legal counsel, Aird & Berlis, LLP re: Solicitor-client privilege; A position, plan, procedure, criteria or instruction to be applied to any negotiations related to the municipality (Inter- Municipal Relationships) be received. 2. That the Mayor and Deputy continue as directed and report back to Council. Carried. Page 4of6 Page 27 of 201 5.c) Minutes of Special Council meeting held on Wednesday, August 9, 202... Special Council Minutes —Wednesday, August 9, 2023 f) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals). Councillor Schell declared a conflict of interest on Item 4f) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals) and left the meeting during the Closed Session discussion and refrained from voting in Open Session. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Derek Witlib, Director, Development Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Jenny Legget, Communications and Public Relations Officer; Brian Chung, Aird & Berlis LLP. Motion No. SC230809-7 Moved by Lavoie, Seconded by Young Be it resolved - 1. That the confidential verbal information presented by Robin Dunn, CAO and legal counsel, Aird & Berlis, LLP re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals) be received. 2. That staff and legal counsel continue to proceed as directed by Council. Carried. 5. Confirmation By-Law: a) 2023-077: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, August 9, 2023. Motion No. SC230809-8 Moved by Clark, Seconded by Bard Be it resolved that By-Law No. 2023-077: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, August 9, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 5of6 Page 28 of 201 5.c) Minutes of Special Council meeting held on Wednesday, August 9, 202... Special Council Minutes —Wednesday, August 9, 2023 6. Adjournment: a) Motion to Adjourn. Motion No. SC230809-9 Moved by Schell, Seconded by Clark Be it resolved that we do now adjourn at 11:16 a.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 6of6 Page 29 of 201 11 .a) CS2023-024, Donna Hewitt, Director, Corporate Services re: Communi... Township of f Staff Report Proud Heritage,Exciting Future To: Council From: Donna Hewitt, Director Corporate Services Meeting Date: August 16, 2023 Report No.: CS2023-24 Subject: Community Consultation Group (CCG) Update Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report CS2023-24, Donna Hewitt, Director Corporate Services re: Community Consultation Group Update be received and adopted; 2. That Council support the applicants working collaboratively to determine future roles and activities; 4. That appropriate Township staff resources provide meeting coordination support; 5. And that the CAO liaise with the CCG as required. Background A deputation was made before Council at the April 12t", 2023 Meeting by Mr. Pete Merrifield regarding a proposal to create a Community Consultation Group (CCG) at arm's length from both Township Council and staff. As outlined in Mr. Merrifield's deputation, the primary purpose for establishment of a Community Consultation Group is: "to establish structured ongoing two way communication with the elected Township Council of Oro Medonte and the Departments and Services of Oro Medonte, The establishment of a community based issues forum is to identify the challenges facing the community in a timely fashion and collaboratively explore and express ideas and solutions to the elected Council and Township Department Directors of Oro Medonte". Corporate Services August 16, 2023 Report No. CS2023-24 Page 1 of 3 Page 30 of 201 11 .a) CS2023-024, Donna Hewitt, Director, Corporate Services re: Communi... Council passed motion C230412-5 directing that the proposal be received and that staff report back as expeditiously as possible. Staff report CS2023-17 was presented to Council at the May 24, 2023 meeting. Council supported the recommendations of staff including Council direction to staff to provide administrative/coordination and communication support, and to initiate the public recruitment process for interested community members. Analysis The recruitment process invited members of the community to submit their expressions of interest in participating in the Community Consultation Group. Expressions of interest were received from June 14, 2023 to July 4, 2023. A total of thirteen (13) individuals submitted their interest in being a part of the CCG. All interested individuals presented strong motivation for participation and considerable experience, skills, and knowledge. To varying degrees, all wards of the municipality were represented reflecting a variety of backgrounds, ages and duration/connections with the municipality. Staff had not anticipated such a high level of interest. Given the stated purpose for the CCG to be at arm's length from the Township, coupled with the high level of interest and quality of applicants, staff are of the opinion that the CCG and applicants would be better served to come together in a collaborative fashion to determine future roles and functions. All individuals who submitted expressions of interest clearly have important perspectives to bring to the group, as well as a desire to give back to their community. Staff are proposing that an initial meeting of the group of 13 individuals be coordinated by the Township (room booking, set-up etc.). In accordance with the original proposal, a member of staff will be present for administrative purposes only. The Co-chairs, once determined by the group, will liaise with the Chief Administrative Officer as noted in the deputation and CCG terms of reference. Financial/Legal Implications/ Risk Management Not applicable Policies/Legislation Not applicable Corporate Strategic Goals Foster Safe and Inclusive Community Living & Business Growth Consultations Page 31 of 201 11 .a) CS2023-024, Donna Hewitt, Director, Corporate Services re: Communi... CAO Clerk Communications & Public Relations Officer Attachments Appendix A: Community Consultation Group Recruitment Ad Conclusion The level of interest and qualifications presented by the thirteen individuals seeking a role with the Community Consultation Group (CCG) was exceptionally strong. Given the caliber of applicants, coupled with the stated intent that the CCG function at arm's length from Council and staff, staff are recommending the group of individuals is best served by working collaboratively to determine their future roles and responsibilities and to liaise with the CAO as required. Respectfully submitted, Donna Hewitt, Director Corporate Services, August 4, 2023 Approvals: Date of Approval: Robin Dunn, CAO August 9, 2023 Page 32 of 201 11 .a) CS2023-024, Donna Hewitt, Director, Corporate Services re. Communi... Seeking Community Consultation Group Members Over the past several months, some members of the Oro-Medonte community have expressed a desire for an enhanced level of understanding, and sharing of information with Township elected officials and Township staff. At the April 12, 2023, Council meeting, Council received a deputation requesting consideration for the creation of a Community Consultation Group for the purpose of directly addressing an enhanced level of understanding and sharing of information with Township elected officials and Township staff. Therefore, a Community Consultation Group is being created to facilitate this request. The Community Consultation group ("group") will meet independent of the Township and shall remain at arms length, without affiliation to the Township's organizational structure (i.e. the group is not a committee of Council nor will Members of Council or staff hold a position in the group.) The Community Consultation Group will operate following a pilot model until December 31 , 2024. Township staff will provide administrative support to the group during this pilot period including recruitment of group members. If you are interested in becoming a member of the Community Consultation Group, please provide your expression of interest/written correspondence to the Township of Oro-Medonte by 4:30 p.m. on Tuesday, July 4, 2023, covering the following areas: 1. What is your interest in Oro-Medonte (i.e. do you own property or are you a resident, or do you own/operate a business in the Township; and if so, for how long?) *Please note business owners/operators are not required to reside in Oro-Medonte to be considered for the group. 2. Which Ward do you own property in, reside in, or own/operate a business in? 3. Do you consider yourself a youth, young adult, adult, or 60+? 4. Please tell us about yourself including your community involvement, occupation etc. 5. Please describe why you would like to join the Community Consultation Group. Expressions of Interest in being part of this group may be submitted by e-mail to ilegget(a�oro-medonte.ca,mail to Township of Oro-Medonte, 148 Line 7 South Oro- Medonte, ON LOL 2EO, or dropped off at the Township Administration Centre located at 148 Line 7 South. If you questions, please contact Jenny Legget at ilegget(a7oro- medonte.ca or 705-794-7048. Please note the Community Consultation Group will consist of five (5) members with two (2) Co-Chairs, who will be selected from within the group, by the group. Page 33 of 201 11 .a) CS2023-024, Donna Hewitt, Director, Corporate Services re. Communi... Prior to submitting your expression of interest in becoming a group member, you are encouraged to review the following background information: • Proposal pertaining to creation of the Community Consultation Group — bit.ly/3WF8ApX • Council discussion regarding the proposal for creation of the Community Consultation Group. Discussion begins at the 5 minute mark - bit.ly/3MMsDhL • Township staff report to Council - bit.ly/3lP1 pWk • Community Consultation Group Terms of Reference - bit.ly/3N7zC6i Page 34 of 201 11 .b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer... 1411 J Township of Staff Report„ Proud Heritage,Exciting Future To: Council From: Finance Department Meeting Date: August 16, 2023 Report No.: FI 2023-06 Subject: Tile Drain Loan Debenture Package — McNiven, John Type: Requires Action Motion No.: Recommendation It is recommended: 1. That staff Report No. FI 2023-06, Tile Drainage Debenture Package, be received and; 2. That Township Council approve Rating By-law 2023-078 to receive a Tile Drain Debenture from the Province of Ontario in the total amount of $40,600.00 for (1) one municipal tile drain loan disbursement of $40,600.00 each to the agricultural property owner of Concession 9, LT 7, PT 1, Oro-Medonte, Ontario, Municipality of Oro Medonte and; 3. That the Mayor and Clerk be authorized to sign Rating By-law 2023-078 and; 4. That the Director of Finance / Chief Financial Officer be authorized to sign Offer to Sell Debenture No. 2023-01 in the principal amount of $40,600 to the Minister of Finance as authorized by Borrowing By-law 94-121. Finance Meeting Date Report No. FI 2023-06 Page 1 of 5 Page 35 of 201 11 .b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer... Background Once a municipality has decided to participate in the Tile Drain Loan program as authorized by The Tile Drainage Act R.S.0.1990, there are generally (4) four steps a municipality must complete in order to loan funds to an owner of agricultural land whose property qualifies to obtain a loan of funds to install a tile drainage system on their property. 1. A municipality must ensure that it has a valid borrowing by-law under the Tile Drainage Act. • The Township currently has (4) four valid borrowing by-laws on file with OMAFRA, for a total of $784,100, listed as follows: o By-law 94-121 - $ 53,600 o By-law 2007-118 - $ 30,500 o By-law 2016-043 - $ 200,000 o By-law 2020-049 - $ 500,000 Total Borrowing $ 784,100 Staff recommended that each borrowing by-law remain active with OMAFRA and that the Township utilize borrowing limits from earlier valid by-laws first and additional limits from consecutive by-laws as required. As such, Township Offer to Sell Debenture 2023-01 to the province for $40,600 and shall utilize Borrowing By-law 94-121. 2. The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) announced the criteria for the 2023/2024 Tile Loan Program would remain the same as last year, offering an annual loan maximum of $50,000 with a 6% interest rate for a ten-year term. Tile drainage loans are available first-come- first-served for the Provincial fiscal year. Under the rules governing the Tile Drain Loan program, property owners are eligible for a maximum loan of $50,000 per fiscal year on a per-owner basis, not on a per-property basis. The landowners complete the application to the municipality for the tile drain loan, and, once approved by Council, arrange to have the drainage work performed. • At its meeting on July 12, 2023, The Council of the Township of Oro- Medonte provisionally approved (1) Tile Drainage Loan application as outlined in Staff Report FI 2023-058 - Tile Drainage Loan Application, subject to the property owner's tax account being in good standing. Page 36 of 201 11 .b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer... • Staff confirm that the property tax account related to the roll number stated in this staff report is in good standing as of the date of this staff report. 3. Once final costs for an approved project under the Tile Drainage Loan program are known, Section 4 of The Tile Drainage Act R.S.O.1990 requires the municipality to appoint an inspector and complete the necessary documentation for a Rating By-law to be passed by the municipality. 4. Once Council has approved a Rating By-law to receive debenture funds, it is sent to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for their approval and then forwarded to the Province for funding to the municipality. The municipality repays the loan over (10) years to OMAFRA in (10) equal annual installments at the current interest rate of 6% and concurrently charges the landowner on their property tax account each year. 5. The Corporation ofthe Township of Ora-Medonte Schedule W to By-law Number 2023-078 Proposed date Annual rate Property Owner Information' description of Land Parcel to Which the of loan Sum to be loaned to be imposed Repayment Charge Will be Levied 0-YYy nr1 on, $ $ John McNiven 0 0 Lot: 2 Con: 10 s --....... ..-----.. ----- ......... .. 2023-Sep-01 $ 40.600.00 $ 5,51624 .................................... - 454 Horseshoe ValleRd E -Coldwater -ONT Roll» 4346 - 020 010 - 13200 Analysis For Township Council's review and approval, staff has attached the necessary supporting documentation for the Township's submission of a Tile Drain Debenture Package to the Ontario Ministry of Agriculture, Food and Rural Affairs: The Debenture Package, attached as Schedules 1 -4, includes the following forms and documents: • "Tile Drainage Debenture" form (Schedule 1) • "Offer to Sell" form (Schedule 2) • Rating By-law #2023-078 for Council approval, in the amount of $40,600; which consists of (1) the loan in the amount of $40,600.00. The Rating By- law falls within the annual limit as authorized under the Tile Loan Program. (Schedule 3) Page 37 of 201 11 .b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer... • "Schedule of Loan" for the agricultural landowner applying for the $40,600 loan (Schedule 4) Financial/Legal Implications/ Risk Management The proposed tile drainage debenture is to be funded by the Province of Ontario at 6% per year for the next (10) ten years. The Township repays the loan to OMAFRA each year and concurrently charges the landowner on their property tax account each year. There is a financial risk to the Township if the landowner does not pay their property taxes as The Township of Oro-Medonte is contingently liable should the landowner default on its payments as the municipality must continue to make its annual debenture payments to the Province. However, the legislation states that the tile loan has priority lien status, and as such, the liability is against the property The loan payments are collected similarly to property taxes, with all collection tools applicable to outstanding taxes. All overdue accounts are subject to penalties and interest of 1.25% per month. Policies/Legislation Tile Drainage Act R.S.O. 1990 Township of Oro-Medonte, Borrowing By-law No. 94-121 Township of Oro-Medonte, Borrowing By-law No. 2007-049 Township of Oro-Medonte, Borrowing By-law No. 2016-043 Township of Oro-Medonte, Borrowing By-law No. 2020-049 Corporate Strategic Goals Continuous Improvement & Fiscal Responsibility Consultations Andy Kester, Ontario Ministry of Agriculture, Food and Rural Affairs Justin Metras, Manager of Infrastructure Manager, Infrastructure and Capital Projects Nelly Morrow, Director, Finance / Chief Financial Officer Page 38 of 201 11 .b) F12023-06, Nelly Morrow, Director, Finance/Chief Financial Officer... Attachments Schedules 1 - 4 Conclusion It is recommended that staff Report No. FI 2023-06, Tile Drainage Debenture Package, be received and; That Township Council approves Rating By-law 2023-078 to receive a Tile Drain debenture from the Province of Ontario in the total amount of $40,600 for (1) one municipal tile drain loan disbursement of$40,600 to the agricultural property owner of Concession 10S7 PT LT 2, Coldwater, Ontario, Municipality of Oro-Medonte. Respectfully submitted, Lianne MacGibbon, Supervisor of Finance Risk Management Approvals: Date of Approval: Nelly Morrow, Director Finance/CFO August 8, 2023 Robin Dunn, CAO August 10, 2023 Page 39 of 201 Tile Drainage Act, R.S.O.1990,c.T.8,subs.2(1) $40,600.00 No. 2023-01 The Corporation of the Township of Oro-Medonte hereby promises to pay to the Minister of Finance, the principal sum of $40,600.00 of lawful money of Canada, together with interest thereon at the rate of 6 per cent per annum in ten equal instalments of $5,516.24 on the 1st day of September in the years 2024 to 2033 both inclusive. The right is reserved to The Corporation of the Township of Oro-Medonte to prepay this debenture in whole or in part at any time or times on payment, at the place where and in the money' in which this debenture is expressed to be payable, of the whole or any amount of principal and interest owing at the time of such prepayment. This debenture, or any interest therein, is not, after a Certificate of Ownership has been endorsed thereon by the- Treasurer of this Corporation, or by such other person authorized by by-law of this Corporation to endorse such Certificate of Ownership, transferable. Dated at the Township of Oro-Medonte in the Province of Ontario, this 1st day of September, 2023 under the authority of By-law No. 94-121 of the Corporation entitled"A by-law to raise money to aid in the construction of drainage works under the Tile Drainage Act." Randy Greenlaw Corporate Seal Name of Head of Council Signature Nelly Morrow Name of Treasurer Signature Tile Drainage Act, R.S.O. 1990, c. T.8, subs.5(8) TO THE MINISTER OF FINANCE The Corporation of Township of Oro-Medonte hereby offers to sell Debenture No. 2023-01 in the principal amount of $40,600.00 to the Minister of Finance as authorized by Borrowing By-law No. 94-121 of the Corporation. o N The principal amount of this debenture is the aggregate of individual loans applied for and each o rn loan is not more than 75 per cent of the cost of the drainage work constructed. ) m An inspector of drainage, employed by the Corporation, has inspected each drainage work for which the Corporation will lend the proceeds of this debenture and each has been completed in accordance o with the terms of the loan approval given by council. ° A copy of the Inspection and Completion Certificate for each drainage work, for which the Corporation m lend the proceeds of this debenture, is attached hereto. o 0 =' September 01, 2023 � v m CD Date 0 Nelly Morrow `h NJ Corporate Seal Name of Treasurer =' v 0 !y' Signature of Treasurer 0 0 Tile Drainage Act, R.S.O.1990,c.T.8,s.8 THE CORPORATION OF THE Township of Oro-Medonte BY-LAW NUMBER 2023-078 A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the council has, upon their application, lent the owners the total sum of $40,600.00 to be repaid with interest by means of rates hereinafter imposed; The council, persuant to the Tile Drainage Act, enacts as follows: 1. That annual rates as set out in the Schedule 'A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes. First Reading 2023-Aug-16 yyyy/mm/dd Second Reading 2023-Aug-16 yyyy/mm/dd Provisionally adopted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Yvonne Aubichon Name of Clerk Signature Third Reading 2023-Aug-16 Enacted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Corporate Seal Yvonne Aubichon Name of Clerk Signature I, Yvonne Aubichon clerk of the Corporation of the Township of Oro-Medonte certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Corporate Seal Yvonne Aubichon Name of Clerk Signature Page 42 of 201 The Corporation of the Township of Oro-Medonte Schedule'A'toBy-law Number 2023-078 Proposed date Annual rate Description of Land Parcel to Which the Prop Sum to be loaned Property Owner Information* Repayment Charge Will be Levied of loan $ to be imposed (VVVV-MM-DD) $ John McNiven 0 0 Lot: 2 Con: 10 s 2023-Sep-01 $ 40,600.00 $ 5,516.24 454 Horseshoe Valley Rd E Coldwater ONT Roll#: 4346 020 010 13200 0 0 0 Lot: Con: Roll#:... T1 0 0 0 Lot: Con: N O N „ Roll#:,,,, i0 0 0 0 Lot: Con: Z Roll#: 0 0 0 Lot: Con: „ Roll#:,,,, O 0,,,,, 0,,,,,,, „0,,,,, Lot Con Roll#: O 0 0 0 Lot: Con: O Roll#: N 0 0 0 Lot Con N O O (D C) Roll Zr S O 0 0 0 Lot Con N O Roll#:... �. 7 0 0 0 Lot: Con: O N „ Roll#:,,,, 0 *If properly is ovmetl in partnership,all partners must be listed.If properly is ovmetl by a corporation,list the corporation's name and the name 0' TOTAL* $ 40,600.00 $ 5,516.24 N and corporate position of the authorized officer in the last blank space provitletl.Only the owners)of the property may apply for a loan. 11 .c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer... 1411(W Township of ffez&"AI?' Staff Report Proud Heritage,Exciting Future To: Council From: Finance Department Meeting Date: August 16, 2023 Report No.: FI 2023-07 Subject: Tile Drain Loan Debenture Package — 1104526 Ontario Inc. Type: Requires Action Motion No.: Recommendation It is recommended: 1. That staff Report No. FI 2023-07, Tile Drainage Debenture Package, be received and; 2. That Township Council approve Rating By-law 2023-079 to receive a Tile Drain Debenture from the Province of Ontario in the total amount of $50,000.00 for (1) one municipal tile drain loan disbursement of $50,00.00 each to the agricultural property owner of Concession 9, PT LT 6, Oro- Medonte, Ontario, Municipality of Oro Medonte and; 3. That the Mayor and Clerk be authorized to sign Rating By-law 2023-079 and; 4. That the Director of Finance / Chief Financial Officer be authorized to sign Offer to Sell Debenture No. 2023-02 in the principal amount of $50,000 to the Minister of Finance as authorized by Borrowing By-law 94-121, 2007-1187 & 2016-043. Finance Meeting Date Report No. 2023-07 Page 1 of 5 Page 44 of 201 11 .c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer... Background Once a municipality has decided to participate in the Tile Drain Loan program as authorized by The Tile Drainage Act R.S.0.1990, there are generally (4) four steps a municipality must complete in order to loan funds to an owner of agricultural land whose property qualifies to obtain a loan of funds to install a tile drainage system on their property. 1. A municipality must ensure that it has a valid borrowing by-law under the Tile Drainage Act. • The Township currently has (4) four valid borrowing by-laws on file with OMAFRA, for a total of $784,100, listed as follows: o By-law 94-121 - $ 53,600 o By-law 2007-118 - $ 30,500 o By-law 2016-043 - $ 200,000 o By-law 2020-049 - $ 500,000 Total Borrowing $ 784,100 Staff recommended that each borrowing by-law remain active with OMAFRA and that the Township utilize borrowing limits from earlier valid by-laws first and additional limits from consecutive by-laws as required. As such, Township Offer to Sell Debenture 2023-02 to the province for $50,000.00 and shall utilize Borrowing By-law 94-121, 2007-118, & 2016- 043. 2. The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) announced the criteria for the 2023/2024 Tile Loan Program would remain the same as last year, offering an annual loan maximum of $50,000 with a 6% interest rate for a ten-year term. Tile drainage loans are available first-come- first-served for the Provincial fiscal year. Under the rules governing the Tile Drain Loan program, property owners are eligible for a maximum loan of $50,000 per fiscal year on a per-owner basis, not on a per-property basis. The landowners complete the application to the municipality for the tile drain loan, and, once approved by Council, arrange to have the drainage work performed. • At its meeting on February 23, 2022, The Council of the Township of Oro-Medonte provisionally approved (1) Tile Drainage Loan application Page 45 of 201 11 .c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer... as outlined in Staff Report FI 2022-02 - Tile Drainage Loan Application, subject to the property owner's tax account being in good standing. • Staff confirm that the property tax account related to the roll number stated in this staff report is in good standing as of the date of this staff report. 3. Once final costs for an approved project under the Tile Drainage Loan program are known, Section 4 of The Tile Drainage Act R.S.O.1990 requires the municipality to appoint an inspector and complete the necessary documentation for a Rating By-law to be passed by the municipality. 4. Once Council has approved a Rating By-law to receive debenture funds, it is sent to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for their approval and then forwarded to the Province for funding to the municipality. The municipality repays the loan over (10) years to OMAFRA in (10) equal annual installments at the current interest rate of 6% and concurrently charges the landowner on their property tax account each year. 5. The Corporation of the Township of Oro-Medonte SChedule'A'to By-law Number 202MT9 Description of Land Parcel to Which the Proposed date Sum to he loaned Annual rate Property Owner Information" of loan to be imposed Repayment Charge Will be Levied rrrrr_MM-ool $ Larry Booth 0 0 Lot: fi L=an: 9 2023-Sep-01 $ 50,000.00 S 6.793.40 1811 Line 12 North Oro-Medonte ONT Roll# 4346 020 003 ! 08700 Analysis For Township Council's review and approval, staff have attached the necessary supporting documentation for the Township's submission of a Tile Drain Debenture Package to the Ontario Ministry of Agriculture, Food and Rural Affairs: The Debenture Package, attached as Schedules 1 -4, includes the following forms and documents: • "Tile Drainage Debenture" form (Schedule 1) • "Offer to Sell" form (Schedule 2) • Rating By-law #2023-079 for Council approval, in the amount of $50,000, which consists of (1) the loan in the amount of $50,000. The Rating By-law Page 46 of 201 11 .c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer... falls within the annual limit as authorized under the Tile Loan Program. (Schedule 3) • "Schedule of Loan" for the agricultural landowner applying for the $50,000 loan (Schedule 4) Financial/Legal Implications/ Risk Management The proposed tile drainage debenture is to be funded by the Province of Ontario at 6% per year for the next (10) ten years. The Township repays the loan to OMAFRA each year and concurrently charges the landowner on their property tax account each year. There is a financial risk to the Township if the landowner does not pay their property taxes as The Township of Oro-Medonte is contingently liable should the landowner default on its payments; as the municipality must continue to make its annual debenture payments to the Province. However, the legislation states that the tile loan has priority lien status, and as such, the liability is against the property The loan payments are collected similarly to property taxes, with all collection tools applicable to outstanding taxes. All overdue accounts are subject to penalties and interest of 1.25% per month. Policies/Legislation Tile Drainage Act R.S.O. 1990 Township of Oro-Medonte, Borrowing By-law No. 94-121 Township of Oro-Medonte, Borrowing By-law No. 2007-049 Township of Oro-Medonte, Borrowing By-law No. 2016-043 Township of Oro-Medonte, Borrowing By-law No. 2020-049 Corporate Strategic Goals Continuous Improvement & Fiscal Responsibility Consultations Andy Kester, Ontario Ministry of Agriculture, Food and Rural Affairs Justin Metras, Manager of Infrastructure Manager, Infrastructure and Capital Projects Nelly Morrow, Director, Finance / Chief Financial Officer Page 47 of 201 11 .c) F12023-07, Nelly Morrow, Director, Finance/Chief Financial Officer... Attachments Schedules 1 - 4 Conclusion It is recommended that staff Report No. FI 2023-07, Tile Drainage Debenture Package, be received and; That Township Council approves Rating By-law 2023-079 to receive a Tile Drain debenture from the Province of Ontario in the total amount of $50,000 for (1) one municipal tile drain loan disbursement of$50,000 to the agricultural property owner of Concession 9, PT LT 6, Oro-Medonte, Ontario, Municipality of Oro-Medonte. Respectfully submitted, Lianne MacGibbon, Supervisor of Finance Risk Management Approvals: Date of Approval: Nelly Morrow, Director Finance/CFO August 8, 2023 Robin Dunn, CAO August 10, 2023 Page 48 of 201 Tile Drainage Act, R.S.O.1990,c.T.8,subs.2(1) $50,000.00 No. 2023-02 The Corporation of the Township of Oro-Medonte hereby promises to pay to the Minister of Finance, the principal sum of $50,000.00 of lawful money of Canada, together with interest thereon at the rate of 6 per cent per annum in ten equal instalments of $6,793.40 on the 1st day of October in the years 2024 to 2033 both inclusive. IN The right is reserved to The Corporation of the Township of Oro-Medonte to prepay this debenture in whole or in part at any time or times on payment, at the place where and in the money' in which this debenture is expressed to be payable, of the whole or any amount of principal and interest owing at 17< the time of such prepayment. This debenture, or any interest therein, is not, after a Certificate of Ownership has been endorsed thereon by the_ Treasurer of this Corporation, or by such other person authorized by by-law of this Corporation to endorse such Certificate of Ownership, transferable. Dated at the Township of Oro-Medonte in the Province of Ontario, this 1st day of October, 2023 under the authority of By-law No. 94-121 of the Corporation entitled"A by-law to raise money to aid in the construction of drainage works under the Tile Drainage Act." Randy Greenlaw Corporate Seal Name of Head of Council Signature Nelly Morrow Name of Treasurer Signature Tile Drainage Act, R.S.O. 1990, c. T.8, subs.5(8) TO THE MINISTER OF FINANCE The Corporation of Township of Oro-Medonte hereby offers to sell Debenture No. 2023-02 in the principal amount of $50,000.00 to the Minister of Finance as authorized by Borrowing By-law No. 94-121 of the Corporation. No N The principal amount of this debenture is the aggregate of individual loans applied for and each o loan is not more than 75 per cent of the cost of the drainage work constructed. z m An inspector of drainage, employed by the Corporation, has inspected each drainage work for which the Corporation will lend the proceeds of this debenture and each has been completed in accordance o with the terms of the loan approval given by council. ° A copy of the Inspection and Completion Certificate for each drainage work, for which the Corporation m lend the proceeds of this debenture, is attached hereto. o 0 =' October 01, 2023 � v m CD Date 0 Nelly Morrow `h NJ Corporate Seal Name of Treasurer =' v 0 !y' Signature of Treasurer 0 0 Tile Drainage Act, R.S.O.1990,c.T.8,s.8 THE CORPORATION OF THE Township of Oro-Medonte BY-LAW NUMBER 2023-079 A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the council has, upon their application, lent the owners the total sum of $50,000.00 to be repaid with interest by means of rates hereinafter imposed; The council, persuant to the Tile Drainage Act, enacts as follows: 1. That annual rates as set out in the Schedule 'A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes. First Reading 2023-Aug-16 yyyy/mm/dd Second Reading 2023-Aug-16 yyyy/mm/dd Provisionally adopted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Yvonne Aubichon Name of Clerk Signature Third Reading 2023-Aug-16 Enacted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Corporate Seal Yvonne Aubichon Name of Clerk Signature I, Yvonne Aubichon clerk of the Corporation of the Township of Oro-Medonte certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Corporate Seal Yvonne Aubichon Name of Clerk Signature Page 51 of 201 The Corporation of the Township of Oro-Medonte Schedule'A'to By-law Number 2023-079 Proposed date Description of Land Parcel to Which the Prop Sum to be loaned Annual rate Property Owner Information* of loan to be imposed Repayment Charge Will be Levied (YYYY_MM-DD) $ $ Larry Booth 0 0 Lot: 6 Con: 9 .... .... .... .... ... .... .... .... .... .... .... 2023-Oct-01 $ 50,000.00 $ 6,793.40 1811 Line.12 North 34 Oro Medonte ONT Roll#. 46 020 003 08700 0 0 0 Lot: Con: ...., ...., .,... ...., ...,, ...., .,Roll#: ..,, ...., ., 0 0 0 Lot: Con: Roll#: 0 0 0 Lot: Con: Roll 0 0 0 Lot: Con: Roll#: 0 2 0 0 Lot: Con: ...., ...,. .... .,.., ..,., ...., .,Roll#: ..,, ...., ., 0 0 0 Lot: Con: RoII 0 0 0 Lot: Con: cc _ NPQ ..,., cn Roll#: p 0 0 0 Lot: Con: N - _ Roll#. 0 0 0 Lot: Con: Roll#: *If property is owned in partnership,all partners must be listed.If property is owned by a corporation,list the corporation's name and the name TOTAL* $ 50,000.00 $ 6,793.40 and corporate position of the authorized officer in the last blank space provided.Only the owner(s)of the property may apply for a loan. 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Townshi�a��'�LLC?,f?,�F,P� Staff Report Proud Heritage, Exciting Future To: Council From: Tamara Obee, Director, Human Resources Meeting Date: August 16, 2023 Report No.: HR 2023-01 Subject: Human Resources/Health & Safety Policy Review Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report No. HR 2023-01 be received and adopted. 2. That the following Health & Safety Policies be amended as outlined: • POL-HS-2-01-01 - Health & Safety Policy Statement-, • POL-HR-2-01-02 — Respect in the Workplace-, • Be enacted effective immediately. 3. That the Mayor, CAO and Senior Management Team sign the 2023 Corporate Health & Safety Policy Statement to be posted in all work areas of the Corporation. 4. That draft Human Resources Policy POL-HR-4.14 —Township Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses be enacted effective July 1, 2023. 5. And that Staff be advised accordingly. Background The Township of Oro-Medonte regularly reviews Health & Safety and Human Resources Policies to ensure that legislative requirements have been met, that current practices have been incorporated and that industry wide best practices are being followed. Department — Human Resources Meeting Date —August 16, 2023 Report No. HR 2023-01 Page 1 of 3 Page 53 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Analysis The Occupational Health and Safety Act requires that the Township's Health and Safety and Respect in the Workplace Policies be reviewed and reposted on an annual basis. These policies has been reviewed and minor amendments have been made. As a component of the Collective Bargaining Process the Township committed to drafting a Policy on Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses for Council's consideration. A review has indicated that the majority of our Municipal counterparts have a similar process/policy currently in place. The draft policies attached to this report have been vetted by Legal Counsel and their comments were considered for incorporation to the policies. It is recommended that the following draft policies be adopted and enacted accordingly. Financial/Legal Implications/ Risk Management The cost associated with the implementation of POL HR-4.14 will be absorbed into the existing 2023 approved budget allocations. Policies/Legislation Occupational Health and Safety Act, R.S.O. 1990, c. 0.1 Corporate Strategic Goals Support Our Workforce Consultations Senior Management Team Joint Health & Safety Committee Legal Council Collective Bargaining Teams Attachments POL-HS-2-01-01 - Health & Safety Policy Statement POL-HR-2-01-02 — Respect in the Workplace POL-HR-4.14 —Township Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses Page 54 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Conclusion It is recommended that Draft policies POL-HS-2-01-01 - Health & Safety Policy Statement and POL-HR-2-01-02 — Respect in the Workplace be enacted immediately and that POL-HR-4.14 — Township Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses be enacted effective July 1, 2023. Respectfully submitted, Tamara Obee, Director, Human Resources Approvals: Date of Approval: Robin Dunn, CAO August 10, 2023 Page 55 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Townsh' of Policy Proud Heritage, Exciting Future Department/Section Policy # Health & Safety POL-HS-2-01-01 Subject Enacted by Council: Enacted - May 6, 2009 Health & Safety Policy Statement Updated August 16, 2023 Motion # The Township of Oro-Medonte is committed to the objective of protecting our employees from workplace injury or illness and Municipal property and facilities from loss, and to providing a healthy and safe environment that is free of any form of harassment or violence. At the Township of Oro-Medonte, we value a supportive and respectful environment, which includes a healthy and safe work environment that is based on respect for the dignity and rights of everyone in the organization. We are dedicated to the objective of reducing risk of injury and illness and will comply with all legislative requirements as they apply to design, operation and maintenance of facilities and equipment. The Township of Oro-Medonte, as an employer, through Council, accepts the responsibility for providing employees with safe and healthy workplaces. Every effort will be made to promote and provide work environments and attitudes that reduce or eliminate foreseeable hazards, which may result in personal injuries, illnesses, fire security, losses, and damage to environment and property. The Chief Administrative Officer and the entire Senior Management Team acknowledge their duties under the Ontario Occupational Health & Safety Act and its regulations and accept their respective responsibility for providing their employees with safe and healthy workplaces. Supervisors are responsible for providing employees with equipment and materials that protect them from workplace hazards, as well as providing instructions, training, and/or supervision required to carry out the work safely. Supervisors will be held accountable for ensuring the employees comply with the Ontario Occupational Health & Safety Act and its regulations, and also for implementing the policies, procedures and practices of the workplace. Every employee must protect their own health and safety and the health and safety of others by working in compliance with the law and with safe work practices and procedures established by the Township of Oro-Medonte. Each employee must accept responsibility for bringing to the attention of supervisors any known workplace hazards, including conditions and practices not in agreement with this policy. Page 1 of 2 Page 56 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... The Township of Oro-Medonte expects all employees will make a personal commitment to health and safety as a way of life. It is in the best interest of all to consider health and safety in all our activities, both on and off the job. Signed the day of 2023 Mayor Chief Administrative Officer Director, Operations & Community Services Director, Corporate Services Chief Financial Officer/Treasurer Director, Human Resources Director, Fire & Emergency Services Director, Development Services Director, Environmental Services Page 2 of 2 Page 57 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... 7740--oAft- Policy and Township of Program Proud Heritage, Exciting Future Department/Section Policy # Health & Safety POL-HS-2-01 -02 Subject Enacted by Council: Respect in the Workplace First Enacted - June 12, 2019 (Harassment and Violence) Updated - January 12, 2022 Updated - August 16, 2023 Motion # Enacted by: C190612-12 Amended by: C220112-16 Amended by: PURPOSE: The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone in the organization. It is the Township of Oro-Medonte's goal to provide a healthy and safe environment that is free of any form of workplace harassment and workplace violence. The Township of Oro-Medonte shall not tolerate any form of discrimination or harassment as defined under the Ontario Human Rights Code, nor any form of workplace violence or workplace harassment, including sexual harassment, as defined by the Ontario Occupational Health and Safety Act. SCOPE: This policy applies to all Township of Oro-Medonte's Employees and individuals who interact with Township Employees including but not limited to contractors and consultants, members of Council, volunteers and those appointed to Council Committees. This policy applies to all work done on behalf of the Township, and applies to the following non-exhaustive list of situations: • The workplace • During work-related travel • At restaurants, hotels or meeting facilities that are being used for business purposes • In Township owned or leased facilities • During telephone, email or other communications; • At any work-related social event, whether or not it is Township sponsored; July, 2023 Page 1 of 13 Page 58 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... • Any other situation in which the individual is performing work on behalf of the Township; and • Any other situation in which the individual may be reasonably viewed as representing the Township. This policy also extends to employment related incidents that occur away from the workplace, on social media or outside working hours, that have an impact on the working environment, including working relationships and the public's perception of the Township. DEFINITIONS: Discrimination Workplace discrimination includes any distinction, exclusion or preference based on the protected grounds in the Ontario Human Rights Code, which nullifies or impairs equality of opportunity in employment, or equality in the terms and conditions of employment. The protected grounds of discrimination are: • Race, colour, ancestry, citizenship, ethnic origin or place of origin. • Creed, religion. • Age. • Sex (including pregnancy). • Gender identity. • Gender expression. • Sexual orientation. • Family status. • Marital (including same-sex partnerships) status. • Disability or perceived disability. • A record of offences for which a pardon has been granted under the Criminal Records Act (Canada) and has not been revoked, or an offence in respect of any provincial enactment. Workplace Sexual Harassment Workplace sexual harassment is a health and safety hazard that is covered under the Occupational Health and Safety Act. The Occupational Health and Safety Act defines workplace sexual harassment as: • Engaging in a course of vexatious comment or conduct against a worker in a workplace because of sex, sexual orientation, gender identity or gender expression, where the course of comment or conduct is known or ought reasonably to be known to be unwelcome, or • Making a sexual solicitation or advance where the person making the solicitation or advance is in a position to confer, grant or deny a benefit or advancement to the worker and the person knows or ought reasonably to know that the solicitation or advance is unwelcome. July, 2023 Page 2 of 13 Page 59 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Both men and women can be victims of harassment, and someone of the same or opposite sex can harass someone else. Some examples of Workplace Sexual Harassment can include, but may not be limited to: • Sexual advances or demands that the recipient does not welcome or want. • Threats, punishment or denial of benefit for refusing a sexual advance. • Leering (persistent sexual staring). • Displaying sexually offensive material such as posters, pictures, calendars, cartoons, screen savers, pornographic or erotic web sites or other electronic material. • Distributing sexually explicit email messages or attachments such as pictures or video files. • Sexually suggestive or obscene comments or gestures. • Unwelcome remarks, jokes, innuendos, propositions or taunting about a person's body, clothing or sex. • Persistent, unwanted attention after a consensual relationship ends. • Physical contact of a sexual nature, such as touching or caressing. • Sexual assault. Discriminatory Harassment Discriminatory harassment includes comments or conduct based on any of the protected grounds in the Ontario Human Rights Code, that is known or ought reasonably to be known to be unwelcome. Some examples of discriminatory harassment can include, but may not be limited to: • Offensive comments, jokes or behavior that disparage or ridicule a person's membership in one of the protected grounds, such as race, religion or sexual orientation. • Imitating a person's accent. • Persistent or inappropriate questions about whether a person is pregnant, has children or plans to have children. • Inappropriate comments or jokes about an individual's age, sexual orientation, personal appearance or weight. • Displaying offensive or sexual materials such as posters, pictures, calendars, web sites or screen savers. • Distributing offensive email messages, or attachments such as pictures or video files. • Practical jokes that embarrass or insult someone. Workplace Harassment Workplace harassment is a health and safety hazard that is covered under the Occupational Health and Safety Act. The Occupational Health and Safety Act defines workplace harassment as: July, 2023 Page 3 of 13 Page 60 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... • Engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome; or • Workplace sexual harassment. Some examples of workplace harassment can include, but are not limited to: • Verbally abusive behavior such as yelling, insults, ridicule and name calling including remarks, jokes or innuendos that demean, ridicule, intimidate or offend. • Workplace pranks, vandalism, bullying and hazing. • Gossiping or spreading malicious rumours. • Excluding or ignoring someone, including persistent exclusion of a particular person from workplace-related social gatherings. • Undermining someone else's efforts by setting impossible goals, with short deadlines and deliberately withholding information that would enable a person to do their job. • Providing only demeaning or trivial tasks in place of regular job duties. • Humiliating someone. • Sabotaging someone else's work. • Displaying or circulating offensive pictures or materials. • Offensive or intimidating phone calls or materials. • Impeding an individual's efforts at promotions or transfers for reasons that are not legitimate. What Isn't Harassment Workplace harassment should not be confused with reasonable action taken by an employer or supervisor relating to the management and direction of workers or the workplace, including: • Measures to correct performance deficiencies, such as placing someone on a performance improvement plan. • Imposing discipline for workplace infractions. • Requesting medical documents in support of an absence from work. It also does not include minor workplace disagreements that may occur between individuals or differences of opinion between co-workers. The Test of Harassment Intent is not a prerequisite to workplace harassment. The test of harassment is whether a person knew or should have known that the comments or conduct were unwelcome to the other person. For example, someone may or may not make it clear through their conduct or body language that the behavior is unwelcome. It is sufficient that the victim perceived the conduct as harassment and that a reasonable person in similar circumstances would have perceived the conduct as harassment. Although it is commonly the case, the harasser does not necessarily have to have power or authority over the alleged victim. Harassment can occur from co-worker to co-worker, supervisor and/or manager to employee and employee to supervisor and/or manager. July, 2023 Page 4 of 13 Page 61 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Workplace & Domestic Violence Workplace and domestic violence that may occur in the workplace are health and safety issues, which are covered under the Occupational Health and Safety Act. Workplace Violence Workplace violence is a health and safety hazard that is covered under the Occupational Health and Safety Act. The Occupational Health and Safety Act defines workplace violence as: • The exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker; • An attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker; and/or • A statement or behavior that is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker. It is defined broadly enough to include acts that may be considered criminal. Workplace violence can include, but is not limited to: • Physically threatening behavior such as shaking a fist at someone, destroying property, throwing objects. • Verbal or written threats to physically attack a worker. • Leaving threatening notes or sending threatening emails. • Wielding a weapon at work. • Engaging in stalking behaviour of any employee. • Physically aggressive behaviours including hitting, shoving, standing excessively close to someone in an aggressive manner, pushing, kicking, throwing an object at someone, physically restraining someone or any other form of physical or sexual assault. Violence that occurs outside the normal workplace but which has an impact on the working environment, including working relationships, may also be considered violence in the workplace. July, 2023 Page 5 of 14 Page 62 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Domestic Violence Domestic violence is defined as behaviour used by one person to gain power and control over another with whom he/she has an intimate relationship. This behaviour may include physical violence or threats of violence, sexual, emotional and psychological intimidation, and stalking. PREVENTING HARASSMENT AND VIOLENCE: This Policy recognizes the Township's responsibility under the Occupational Health and Safety Act to prevent and respond to any workplace harassment and workplace violence, including domestic violence affecting or concerning its employees. All employees have the right to work in an environment free from harassment and violence and all employees share the responsibility to support a harassment free and violence free workplace. The Township shall maintain a Workplace Violence and Harassment Program to implement the Respect in the Workplace Policy in compliance with Part 111.0.1 of the Occupational Health and Safety Act. RISK ASSESSMENTS 4r 11 The Township will assess the risks of workplace violence that may arise from the nature of the workplace, the type of work or the conditions of work. The assessments will take into account: • Circumstances that would be common to similar workplaces; • Circumstances specific to the workplace; and • Any other prescribed elements. The assessments will be kept on file with Human Resources and will be reviewed at least annually to determine if a reassessment is required. The members of the Joint Health & Safety Committee and Health and Safety Representatives will receive copies of the completed assessment forms to ensure employees are aware of potential violence risks, to assist in identifying further risks and to ensure measures and procedures to protect workers from workplace violence are understood. A reassessment of the risks of workplace violence will occur as often as is necessary to ensure that workers are protected from workplace violence. RESPONSIBILITIES: The Township of Oro-Medonte: The Township of Oro-Medonte will not tolerate, ignore or condone discrimination, harassment or violence in the workplace. It is the responsibility of the Township to respond to and take reasonable preventative measures to protect employees from workplace harassment and violence, which includes ensuring that all employees are trained on this policy and program, July, 2023 Page 6 of 13 Page 63 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... assessing the risk of workplace violence, investigating incidents and complaints, imposing suitable corrective measures and developing and implementing procedures to control the risk of workplace violence and harassment v July, 2023 Page 7 of 13 Page 64 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Supervisors/Managers: • Supervisors and/or Managers are expected to assist in creating a violence and harassment-free workplace and to immediately contact the Human Resources Department if there is a complaint of workplace harassment or violence or if they witness or become aware of harassing or violent behaviour. • Supervisors and/or Managers must also take every reasonable precaution to protect employees from workplace violence, including evaluating a person's history of violent behaviour to determine whether and to whom this employee poses a risk. In making these evaluations supervisors should consider: a. Whether the person's history of violence was associated with the workplace or work. b. Whether the history of violence was directed at a particular employee or employees in general. c. How long ago the incidence of violence occurred. • In certain circumstances, Supervisors and/or Managers may have a duty to provide information about a risk of workplace violence from a person with a history of violent behaviour if an employee can be expected to encounter that person during the course of his or her work, and the risk of workplace violence is likely to expose the employee to physical injury. • Only release as much personal information about the person with a history of violent behaviour as is reasonably necessary to protect the employee from physical injury. Employees: • Must comply with this policy and legislation and shall foster a work environment that is based on respect and is free from violence and harassment. • Must immediately report to their Supervisor and/or Manager or Human Resources any incident of workplace harassment or violence or threat of workplace violence. • In the case of an extreme or imminent threat of physical harm to themselves or any person, employees should dial 911 to contact the police. • Cooperate during the course of an investigation and maintain confidentiality. PROCEDURE: INFORMAL RESOLUTION - Harassment & Discrimination If an Employee believes that they are being harassed or discriminated against, the first thing they can do - if the individual feels comfortable doing so - is tell the person to stop the unwelcome behaviour or conduct. Although this may be difficult to do, telling the person that their actions are unwelcome is often enough to stop the behaviour. Some of the things that can be said to stop this behaviour are: • "I don't want you to do that." • "Please stop doing or saying..." • "It makes me uncomfortable when you..." • "I don't find it funny when you..." July, 2023 Page 8 of 13 Page 65 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... If the harassment continues after speaking with the individual, or if the individual is uncomfortable or unwilling to confront the alleged harasser directly, an Employee may want to.. • Involve Human Resources, as set out below • Provide him or her with a written statement of the situation. • Include specific details of the behaviours considered to be harassing, the request to the harasser to stop and the expectation that he or she will stop. • Provide details of the next steps planned to take if the harassment does not stop e.g., filing a formal complaint. • Keep a copy of the statement. • It helps to keep a record of any incident(s) that are experienced. This includes when the harassment started, what happened, whether there were any witnesses and the responses. However, the employee need not attempt informal resolution in cases of workplace violence, or in cases where the employee does not feel comfortable attempting an informal resolution. PROCEDURE — Formal Complaint of Harassment or Discrimination Human Resources If the incident or complaint is not resolved informally, or if the incident(s) complained of are serious in nature or involve allegations of workplace violence, Employees must report the incident or complaint to Human Resources. Human Resources shall act as workplace coordinator with respect to harassment in the workplace. If an Employee believes that someone who is not a member of our organization, e.g. a customer, supplier, etc., has harassed or discriminated against them, please report the harassment to your Supervisor and/or Manager or Human Resources. Although the Township of Oro-Medonte has limited control over third parties, the issue will be addressed and an attempt will be made to prevent further problems from arising. The complaint should include the name of the person that is believed to be the harasser, the complainant's name, details of what happened, including the place, date and time of the incident(s), and the names of any possible witnesses. It is important that Human Resources receives the complaint as soon as possible so that the problem does not escalate or happen again. The Township of Oro-Medonte will ensure that an investigation is conducted into incidents and complaints of discrimination or workplace harassment that is appropriate in the circumstances. Discrimination and workplace harassment are serious matters. Therefore, if an Employee decides not to make a complaint, Human Resources may still need to investigate the matter and take steps to prevent further incidents, as appropriate. July, 2023 Page 9 of 13 Page 66 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Investigation Procedure: Human Resources, in consultation with the Chief Administrative Officer, will commence an investigation that is appropriate in the circumstances, choosing to use either an internal or external investigator, depending on the circumstances, including the nature of the complaint. The investigation shall be conducted fairly and impartially and will include: • Interviewing the complainant and respondent to ascertain all the facts and circumstances relevant to the complaint, including dates and locations. • Interview relevant witnesses, if any. • Giving the respondent an opportunity to respond to the allegations. • Reviewing any related documentation. • Making appropriate notes of the investigation and maintaining them in a confidential file. • Make a determination as to whether the allegations are substantiated or not substantiated. Information relating to a complaint will be treated as confidential, but information may need to be disclosed to allow for the processing of the complaint, the conduct of the investigation, and if there is a legal duty to disclose the information. All parties to the investigation have a duty to maintain confidentiality. Everyone has the duty to cooperate in the investigation. Once the investigation is complete, the investigator(s) will submit the findings to Human Resources. A summary of the findings will also be provided to the complainant and respondent. The Township will make efforts to complete any investigation and communicate the results to the complainant and respondent in writing within thirty (30) days after a complaint is received, when possible. In some circumstances this will not be possible and the Township will make efforts to update the parties regarding timelines. Corrective Action: Human Resources, in consultation with the Chief Administrative Officer, will determine what corrective action, if any should be taken as a result of the investigation. Human Resources will inform, in writing, the complainant and respondent of the results of the investigation and of any corrective action that has been or will be taken, if any were necessary. If a finding of harassment is made, the Township of Oro-Medonte will take appropriate corrective measures, up to and including termination of employment. There shall be no reprisal. If a complaint is made in good faith and without malice, regardless of the outcome of the investigation, the Complainant will not be subject to any form of July, 2023 Page 10 of 13 Page 67 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... discipline. The Township of Oro-Medonte shall, however, discipline up to and including termination anyone who brings a false and malicious complaint made in bad faith. COMPLAINTS INVOLVING A MEMBER(S) OF THE SENIOR MANAGEMENT TEAM OR A MEMBER(S) OF COUNCIL If the alleged harasser is the employer or supervisor of the employee, the employee may report the incident of workplace harassment directly to Human Resources. Human Resources, in consultation with the Chief Administrative Officer, may refer the investigation into allegations of harassment made by or against a Senior Management Team member, or made by or against a Member of Council, to an external and independent fact- finder. The findings shall be submitted to the Chief Administrative Officer who will submit the findings to Council and the Senior Management Team, as appropriate, in Closed Session in accordance with the Township's Procedural By-law. Should the allegations be made against the Chief Administrative Officer, Human Resources shall refer the allegation to an external and independent fact-finder with findings submitted to Council in Closed Session in accordance with the Township's Procedural By-Law. Should the allegations be made against Human Resources, the Chief Administrative Officer shall refer the allegation to an external and independent fact-finder with findings submitted to Council in Closed Session in accordance with the Township's Procedural By-Law. PROCEDURE FOR RESOLVING AND INVESTIGATING WORKPLACE VIOLENCE: Workplace Violence: Employees have the right to refuse work if workplace violence is likely to endanger them. In that instance, please immediately contact the Supervisor and/or Manager at which point appropriate measures will be taken to provide protection and investigate the situation. In cases of immediate danger, call the police immediately. Affected Employees will be moved to a safe place as near as reasonably possible to their normal work station and will need to be available for the purposes of investigating the incident. In some circumstances, alternative work may be arranged during normal working hours. In appropriate circumstances, the Township may contact the police, or other emergency responders as appropriate, to assist, intervene or investigate workplace violence. Some of the measures and procedures for summoning immediate assistance include, but are not necessarily limited to: • Equipment to summon assistances such as fixed or personal alarms, locator or tracking systems, phones, cell phones, etc. • Emergency telephone numbers and/or email addresses. • Emergency procedures as can be found in our emergency procedures and/or policies. Provided the situation is dealt with quickly and the danger to workers is removed, the necessity of work refusal may be alleviated. July, 2023 Page 11 of 13 Page 68 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Investigation Procedure: Employees are required to report incidents of workplace violence or threat of workplace violence to their Supervisor and/or Manager, or Human Resources. Human Resources, in consultation with the Chief Administrative Officer, will commence an investigation as quickly as possible and may choose to use either an internal or external investigator, depending on the circumstances, including the nature of the incident. The investigator shall interview both parties, and shall give the respondent an opportunity to respond to the allegations. The investigator shall make a determination as to whether the allegations are substantiated or not substantiated. Once the investigation is complete, the investigator(s) will prepare a detailed report of the findings to Human Resources. A summary of the investigation will be provided to the Joint Health and Safety Committee, Health and Safety Representatives and the Ministry of Labour, where required under the Occupational Health and Safety Act. Corrective Action: The Chief Administrative Officer will determine what action should be taken as a result of the investigation. If a finding of workplace violence is made, the Township of Oro-Medonte will implement appropriate corrective measures. If a complaint is made in good faith and without malice, regardless of the outcome of the investigation, the Complainant will not be subject to any form of discipline. The Township of Oro-Medonte shall, however, discipline up to and including termination anyone who brings a false and malicious complaint made in bad faith. PROCEDURES FOR ADDRESSING DOMESTIC VIOLENCE: The Township has a duty to take every reasonable precaution in the circumstances to protect a worker from domestic violence that would likely expose a worker to physical injury in the workplace. As such, an Employee who is experiencing domestic violence, or an employee who is aware of a situation of domestic violence involving a coworker, with the potential to expose the employee to physical injury in the workplace is encouraged to seek immediate assistance by contacting Human Resources, so that the Township can take reasonable precautions and preventative steps to protect the worker and co-workers in the workplace. This may include some or all of the following: • Creating a safety plan. • Contacting the police. • Establishing enhanced security measures such as a panic button, code words, and door and access security measures. • Screening calls and blocking certain email addresses. July, 2023 Page 12 of 13 Page 69 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... • Setting up priority parking or providing escorts to vehicles. • Adjusting working hours and location so that they are not predictable. • Facilitating access to counseling through the Employee Assistance Program or other community programs. The Township appreciates the sensitivity of these issues and will provide assistance to the Employee as discreetly as possible while maintaining privacy. CONFIDENTIALITY OF COMPLAINTS AND INVESTIGATIONS: The Township of Oro-Medonte recognizes the sensitive nature of workplace harassment and workplace or domestic violence complaints and will keep all complaints confidential, to the extent that the Township is able to do so. Information will only be released as necessary to investigate or to take corrective action with respect to the complaint or situation or if otherwise required by law. It is essential that the complainant, respondent, witnesses and anyone else involved in the investigation of a complaint maintain confidentiality throughout the investigation and afterwards. PROTECTION FROM REPRISAL: ` ) The Township of Oro-Medonte will not tolerate reprisal, retaliations, taunts or threats against anyone who reports or complains about workplace harassment or violence or takes part in an investigation. Any person who taunts, retaliates against or threatens anyone in relation to a workplace harassment or violence report, complaint or investigation shall be disciplined up to and including termination. Nothing in this policy prevents an individual's right to file a complaint with the Ministry of Labour or an application with the Human Rights Tribunal of Ontario should they feel the situation warrants such action. REVIEW: The Policy and Program will be reviewed and evaluated as often as necessary, but at least annually, in consultation with the Joint Health and Safety Committee. It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-01-Form 1. This policy and program shall be posted in the workplace. July, 2023 Page 13 of 13 Page 70 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re- Human Resour... Township a� Policy Proud Heritage, Exciting Future Department/Section Policy # Human Resources POL-HR-4.14 Subject Enacted by Council: Township Payment of Medical Certificate(s) August 16, 2023 for DZ, AZ and/or ARZ Drivers Licenses Motion # 1. Purpose: AL To establish a policy for the Township of Oro-Medonte in which the Corporation recognizes that it is a Ministry requirement for Employees holding a DZ, AZ or ARZ license to submit a medical certificate to renew their DZ, AZ and/or ARZ license and a bonafide occupational requirement for several positions within the Corporation. As such, the Township shall reimburse, the cost of the medical certificate where required during the license renewal process for employees, for whom it is a bonafide occupation requirement as outlined in their Job Description or as deemed necessary by the Senior Manager and Human Resources to hold and maintain a DZ, AZ and/or ARZ license. 2. Scope: C This policy applies to all employees of the Corporation holding permanent full-time positions, at all locations of the Corporation. 3. Policy: Where it is determined as a requirement within the job description or by the Senior Manager and Human Resources that it is as a bonafide occupational requirement for an employee to hold and maintain a DZ, AZ and/or ARZ driver's license the Township will reimburse the respective employee the cost of a medical certificate for the renewal of their license up to a maximum of$125 upon submission of receipts. Eligible Employees are to submit their completed Township Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses Form to Human Resources for approval. Upon approval Human Resources will submit to the Finance Department for reimbursement to the employee. 4. Budgetary Commitment Human Resources shall provide in its annual budget an allocation for the costs relating to anticipated costs for this policy. Page 1 of 2 Page 71 of 201 11 .d) HR2023-01 , Tamara Obee, Director, Human Resources re: Human Resour... Refer to POL-HR-4.14 Township Payment of Medical Certificate(s) for DZ, AZ and/or ARZ Drivers Licenses Form within Section 9 of the Human Resources Policy Manual It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-1.01-Form 1. Page 2 of 2 Page 72 of 201 io 0 0 a Township of Oro-Medonte 0 O v a Staff Engagement & Strategic 0 Planning Process Update 0 v o W August 16, 2023 R.L. Dunn, CAO Donna Hewitt, Director CSO 7/A �/i-"`- m Towruhip ot//Je��!/UK/ (D Proud Herirage,E-icing ha,— Oro-Medonte Staffing a 0 • The Township of Oro-Medonte currently employs approximately 100 full time, 12 part time/contract staff members. D 0 v • The Township also employs a number of students and additional contract individuals on a seasonal basis, typically during the summer and winter periods. o • Oro-Medonte relies on approximately 125 volunteer firefighters to provide emergency response across the Township. �. • Our Municipality's ability to delivery services rests with our staff. a • A corporate culture that empowers and motivates staff is critical to our success. This A is particularly true in the competitive environment in which we operate. 0 N R O n. (D Proud Herirage,E-icing ha,— zt Staff Engagement 0 0 7 • The importance of Township staff has been recognized and acknowledged for many o years. • The 2011-2014 Strategic Plan identified the importance of Township staff by establishing o "Employer of Choice" as a priority goal. Q 0 • This priority has continued through all subsequent Strategic Plan updates. v • Oro-Medonte has a ten-year history of facilitated third-party engagement with Township staff. 0 • Working with the Research Analyst Program at Georgian College, the Township o completed two staff satisfaction surveys, designed to assess corporate culture and staffs o level of engagement and perspective on the Township as an employer: 0 • 2014 - Taking the Corporate Pulse 2014 Cn • 2016 - Taking the Corporate Pulse 2016 (D Proud Heri1g,,Ex icing ha,n zt Staff Engagement cont. O 7 0 • The 2018-2022 Council was advised that an anticipated staff engagement follow-up was D delayed, in 2018 due to labour negotiations and again in 2020, as a result of COVID ° v restrictions/focus. 0 • A Corporate Service Level Review undertaken by Blackline Consulting, initiated in Fall 2020 and completed in early 2021 , did include a staff engagement survey component. _ 0 v a c, � o 0 0 N pl O Cn (D (D (D Proud Heri1g,,Ex icing ha,n zt 2022 Staff Workshops 6 0 0 7 0 • In the fall of 2022, Jack Grosvenor &Associates led Corporate leadership & staff through D team engagement\focus groups - all staff participated via multiple sessions. ° v • A number of priorities were identified from those sessions - ongoing actions include: o • Enhanced community communications - e-newsletter; communication coordination through 3rd 0 party social media partners; _ • Professional development and internal advancements; �. • Enhanced health/mental health supports; o • Consideration of flexible work options. s v71 ° V O V � O 0 N p� O U) (D n. (D Proud Hering,,Ex icing ha,n Staff Engagement & Strategic Plan Process 7 0 • During a July 26t" discussion with members of the HR Committee, it was suggested to expedite the next planned staff engagement survey, as an additional input to 2024-2027 0 Strategic Plan. Q • Further, it was suggested that the staff engagement be completed using a 3rd party o experienced in this field. v • Council has committed to the completion of their 2024-2027 Strategic Plan by year-end. • Erik Lockhart, the 3rd party consultant contracted to facilitate our strategic plan, has o incorporated a series of staff focus groups to obtain their feedback on strategic priorities. a v c, � o 0 0 N pl O Cn (D (D (D Proud Heri1g,,E-icing ha,— Staff Engagement & Strategic Plan Process 7 0 • Corporate initiatives recently undertaken that will also be considered during Council's Strategic Planning Process include; community engagement obtained during the Service o Level Review - 2021 ; Strategic Plan Refresh - 2021 ; Parks & Rec. Master Plan - 2021 ; Q Tourism Action Plan - 2022; and the Economic Development Strategy - 2022. o • To ensure these strategic plan timelines are met, any 3rd party consultant undertaking a v broader employee satisfaction survey, would need to work in tandem with Mr. Lockhart and his community/Council/staff engagement processes. - 0 v a c, � o 0 0 N pl O Cn (D �— ( (D (D Proud Heri1g,,E-icing ha,— Action Steps & Alignment O 7 0 • Mr. Lockhart is affiliated with Queen's University and has worked in partnership with the Queen's University's Smith Business Centre (SBC) on projects that are D conducted in parallel. 0 v • Township staff consulted with Mr. Lockhart & the Managing Director of SBC, and have o confirmed that the SBC has capacity this fall, to undertake an employee satisfaction survey project, inclusive of analysis/report generation and presentation. _ • This anonymous engagement process can be completed in full alignment with Mr. Lockhart's Strategic Plan workplan and timelines, for approximately $4,000-$6000, o which can be accommodated within the existing approved budget allocation. a v c, 00 O 0 0 0 N pl O Cn (D �— ( (D (D Proud Heri1g,,E-icing ha,— Future Considerations O 7 0 • Staff are aware of a number of on-line survey platforms, available for a fee - some require results interpretation\report generation & presentation by staff. D • The use of one of these platforms may represent an excellent opportunity during the next staff engagement cycle. o O • Currently the 5-yr Capital Plan includes a 2025 staff satisfaction survey in parallel with a community satisfaction survey; • Staff will consider additional research as part of the 2025/2026 budget and workplan preparation. 9 v a c, 0o O 0 0 N pl O Cn (D �— ( (D (D Proud Hering,,Ex icing l unne 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Township of Staff Report Proud Heritage, Exciting Future To: Council From: Curtis Shelswell, Manager, Municipal Law Services Meeting Date: August 16, 2023 Report No.: DS2023-070 Subject: Short Term Accommodation Update Type: For Information Only Motion No.: Recommendation It is recommended: 1. That Report No. DS2023-070 be received for information only. Background Over the last several years the Township has considered ideas and options to assist with the growing concerns regarding Short-Term Accommodations (STA) within the municipality. From seeking legal opinions through the Township's Solicitors, to amending the Zoning By-law or retaining the services of Host Compliance (Granicus) to monitor STA activity. Operators of STA's continue to operate in contravention of the Township's Zoning By-law. Initially, the Township adopted an Interim Control By-law (ICB) No. 2018-071 and then retained Host Compliance (Granicus) to assist with the browsing of various platforms and provided staff with rental information. With the information Host Compliance provided, Municipal Law would send out a letter requesting that the owner cease such non-permitted use. Compliance was gained in some areas but obviously not entirely. Staff found during this process that owners would remove the listing from the platform and either put it back up through another social feed or an association that was not monitored by Host Compliance (Granicus). Broader monitoring services would have Development Services August 16, 2023 Report No. DS2023-070 Page 1 of 7 Page 82 of 201 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... required additional fees to Granicus, so instead additional Staff time was dedicated to searching additional platforms. Staff and Council have considered licensing a few times over the past several years. Several surrounding municipalities have gone down this route, but licensing would require the Township to retain additional staff within administration, enforcement and inspections (By-law, Building and Fire). Even with licensing, municipalities still struggle with a cost-effective program. Council must consider staff's time when implementing a fee structure, administration of the application(s), costing for inspections and then the overall enforcement, both proactive and reactive. Further, fees must be substantiated; significant fees will result in low enrollment into the program. For the Township, it is Staff's opinion that licensing is currently not an option, since STA's are not a permitted use within all zones save and except Village One (V1) and Residential Two (R2) Exception 123 as per the Township's Zoning By-law. Within Zoning By-law 97-95 Dwelling Unit is defined as: "Means one or more rooms in a building, designed as, or intended as, or capable of being used or occupied as a single independent housekeeping unit and containing living, sleeping, sanitary and food preparation facilities or facilities for the installation of kitchen equipment and has an independent entrance. For the purposes of this By-law, a dwelling unit does not include any commercial accommodation or a recreational trailer." Below is Table Al of the Township's Zoning By-law. Table Al Residential Zones Permitted Uses Rural Rural Shoreline Residenti Residenti Residenti Residenti Residenti Resident: al Limited Use al One al Two al One al Two al idea Service (R1) Zone (R2) Zone (RUR1) (RUR2) Zone (RLS) Zone Zone Zone Single A Detached Dwellings Semi B Detached Dwellings Townhous C e Dwellings Development Services August 16, 2023 Report No. DS2023-070 Page 2 of 7 Page 83 of 201 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Rural Rural Shoreline Residenti Residenti Residenti Residenti Residenti Resident: al Limited Use al One al Two al One al Two al idea Service (R1) Zone (R2) Zone (RUR1) (RUR2) Zone (RLS) Zone Zone Zone Multiple D Dwellings E Apartment Dwellings F Day Nurseries Home G Occupatio ns Private H Home Daycare Residentia I I Care Homes Analysis As previously noted, Municipal Law Enforcement, Building and Fire Services are enforcing STA's on a reactive basis only. For the municipality to investigate, we require a written complaint. This can range from a formal letter, handwritten informal note or an email. Complaints provided anonymously will not be addressed. Additionally, the complainant may be asked to participate as a witness in the event the non-permitted use continues, and a legal proceeding is initiated. Staff will do their best to obtain the required information. Dependant on the nature of the concern, Municipal Law, Building and Fire Services will play a role in the investigation. From the use of the dwelling unit, to accessory buildings being utilized for human habitation, staff will work together to ensure compliance. During the inspections, staff are also looking for the following: • Accessory buildings without the required permits. • Construction and/or alterations without the required permits. • New wiring or exposed wiring that the Electrical Safety Authority should be reviewing. Development Services August 16, 2023 Report No. DS2023-070 Page 3 of 7 Page 84 of 201 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... • Additional plumbing loading the septic system, potentially beyond the capacity the septic system was designed for. Municipal Law Staff will investigate the following: • Non-permitted uses related to the Township's Zoning By-law • Accessory buildings not meeting setbacks and/or exceeded lot coverage. • All violations related to the Township's Regulatory By-laws o Noise disruptions o Open Air Burning o Fireworks without a permit o Parking violations o Property Standards Building Staff will investigate for the following against township records: • Construction and/or alterations that would require a building permit. • the number of bedrooms related to the approved sewage system; and • Any signs of failure of the sewage system. Building enforcement will be investigated and enforced based on procedures for construction without a permit or failed sewage systems, as applicable. Fire Services will be ensuring that: • All occupants are protected with the proper placement of and in working order, Carbon Monoxide and Smoke detectors. Fire services find that homeowners often place the detector in the wrong location, which compromises its ability to function properly. As Staff work through concerns raised, it will be zero tolerance. All nuisances/disturbance in contravention of the Township's Noise By-law will result in charges. As for the use, staff will provide a timeline to comply. Failure to comply with such timeline prescribed will result in charges under the applicable legislation. Staff have two options for contravening the Zoning By-law related to charges. An owner could be charged under the Zoning By-law section 1.3 for the non-permitted use. Section 1.3 of the Township's Zoning By-law states, "No land, building or structure shall be used and no building or structure shall be erected or altered after the passage of this By-law except in conformity and compliance with the provisions of this By-law." Development Services August 16, 2023 Report No. DS2023-070 Page 4 of 7 Page 85 of 201 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Another option is to seek an injunction against the owner(s) through Section 440 of the Municipal Act. Section 440 states; "if any by-law of municipality or by-law of a local board of a municipality under this or any other Act is contravened, in addition to any other remedy and to any penalty imposed by the by-law, the contravention may be restrained by application at the instance of a taxpayer or the municipality or local board." Under the Planning Act, Section 67 sets out the remedies/penalties for a contravention: "67 (1) Every person who contravenes section 41, section 46, subsection 49 (4) or section 52 or who contravenes a by-law passed under section 34 or 38 or an order made under section 47 and, if the person is a corporation, every director or officer of the corporation who knowingly concurs in the contravention, is guilty of an offence and on conviction is liable, (a) on a first conviction to a fine of not more than $25,000; and (b) on a subsequent conviction to a fine of not more than $10,000 for each day or part thereof upon which the contravention has continued after the day on which the person was first convicted. 1994, c. 2, s. 48. (2) Where a corporation is convicted under subsection (1), the maximum penalty that may be imposed is, (a) on a first conviction a fine of not more than $50,000; and (b) on a subsequent conviction a fine of not more than $25,000 for each day or part thereof upon which the contravention has continued after the day on which the corporation was first convicted, and not as provided in subsection (1). Order of prohibition (3) Where a conviction is entered under subsection (1), in addition to any other remedy or any penalty provided by law, the court in which the conviction has been entered, and any court of competent jurisdiction thereafter, may make an order prohibiting the continuation or repetition of the offence by the person convicted. R.S.O. 1990, c. P.13, s. 67 (2, 3)." Section 8 (1) of the Ontario Building Code states the following: "No person shall construct or demolish a building or cause a building to be constructed or demolished unless a permit has been issued therefor by the chief building official." Development Services August 16, 2023 Report No. DS2023-070 Page 5 of 7 Page 86 of 201 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Financial/Legal Implications/ Risk Management There will be a cost associated with seeking an injunction through Superior Court. Staff have initiated this process; currently, it is still too early to provide an accurate costing for such process. Further, there could also be the potential need for additional staffing resources to keep up with enforcement. Policies/Legislation ➢ All Regulatory By-laws ➢ Zoning By-law No. 97-95 ➢ Ontario Building Code Act ➢ Ontario Building Code ➢ Municipal Act ➢ Ontario Fire Code Corporate Strategic Goals ➢ Prepare for Our Future ➢ Foster Safe and Inclusive Community Living ➢ Modernize Township Services ➢ Support Our Workforce Consultations ➢ Director, Development Services ➢ Chief Building Official ➢ Deputy Fire Prevention & Life Safety ➢ Municipal Law Assistant Attachments N/A Conclusion The Township collectively over the years has considered the various directions it may take with this growing issue. From the legal opinions, to the ICBL, to licensing, it has been a long road for the residents who have experienced it first-hand. The annoyance of vehicles coming and going at all times, the disruptions of late-night parties, trespassing, and the overall uncomfortable feeling of another new neighbor every weekend. The Township hopes to bring awareness and clarity to all sides with this update. Development Services August 16, 2023 Report No. DS2023-070 Page 6 of 7 Page 87 of 201 12.a) DS2023-070, Curtis Shelswell, Manager, Municipal Law Enforcement/C... For the operators, currently we have 28 addresses (as of July 28, 2023) that are under investigation and/or being prosecuted as indicated within the report. Complaints continue to come in and staff will act upon the concerns. As previously noted, zero tolerance will be given to owner(s) that fail to comply with compliance. For the residents, staff collectively will work to instill confidence in residents. As mentioned, Staff are collectively heading in the right direction with this issue and will continue to work towards gaining compliance. For concerns related to a non-permitted use, building/alterations without a permit, septic concerns and/or fire concerns related to an STA, a complainant should send an email to staconcerns(a)-oro-medonte.ca. If someone has a concern associated with noise/disruptions after 11:00 pm, they should call Municipal Law (705) 487-2171 and follow the automated prompts. Respectfully submitted: Curtis Shelswell Garry McCartney Manager, Municipal Law Services Chief Building Official Approvals: Date of Approval: Derek Witlib, Director, Development Services August 8, 2023 Robin Dunn, CAO August 10, 2023 Development Services August 16, 2023 Report No. DS2023-070 Page 7 of 7 Page 88 of 201 12.b) CS2023-025, Vanessa Cooper, Social Media Coordinator/Corporate Exe... Township of Staff Report Proud Heritage, Exciting Future To: Council From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant Meeting Date: August 16, 2023 Report No.: CS2023-25 Subject: Corporate Projects Status Update — May, June, July 2023 Type: For Information Only Motion No.: Recommendation It is recommended: 1. That Report No. CS2023-25 be received. Background As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016, meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the May, June, July 2023 Corporate Project report. Corporate Services August 16, 2023 Report No. CS2023-25 Page 1 of 3 Page 89 of 201 12.b) CS2023-025, Vanessa Cooper, Social Media Coordinator/Corporate Exe... Analysis Not applicable Financial/Legal Implications/ Risk Management Not applicable Policies/Legislation Not applicable Corporate Strategic Goals • Modernize Township Services • Prepare for Our Future • Support our Workforce • Foster Safe and Inclusive Community Living and Business Growth Consultations Senior Management Team Project Managers Attachments Appendix A: Corporate Project Tracking — May, June, July 2023 Conclusion That the update on corporate projects be received for information Page 90 of 201 12.b) CS2023-025, Vanessa Cooper, Social Media Coordinator/Corporate Exe... Respectfully submitted, Vanessa Cooper Social Media Coordinator/ Corporate Executive Assistant Approvals: Date of Approval Donna Hewitt, Director Corporate Services August 4, 2023 Robin Dunn, CAO August 9, 2023 Page 91 of 201 Appendix A Project Tracking— May,June, July 2023 CAO's Office Project Ward Leads Date Status Continuous All Robin Dunn/ July-October 2022 Projects ongoing N Improvement Donna a (CI) Initiative Hewitt n November, December 2022 Projects ongoing N Review and updating to existing processes o initiated to refine and improve. January, February 2023 - Projects ongoing o -Anticipate roll-out of updated process refinement and presentation to Council < April/May a) March, April 2023 - Projects ongoing m - Presentation scheduled for May 24th. vi May, June, July 2023 -Council presentation made -Implementation of revised processes o -Data tracking and 30/60/90-day _0 assessments/modifications underway m Long term All SMT July-October 2022 Continue to review accommodation needs Accommodation in business planning. 0 0 Planning November, December 2022 No change a) January, February 2023 No change E: March, April 2023 Planning updated with consideration of Q impact of seasonal hires. Further long- a) term focus required—administration 0 building space above capacity. Reviewing °o m opportunities with surplus facilities. 0- r`v° May, June, July 2023 To be reviewed in 2024 budget = o recalibration and strategic planning vo process. All July-October 2022 - Implementation ongoing 0 0 v m M x m Township Robin November, December 2022 - Implementation ongoing Strategic Plan Dunn/Donna - Process for updating presented during Hewitt Council Orientation and linked to 2023- 2024 budget. January, February 2023 -Workplan in development, implementation pending budget approval N March, April 2023 Workplan developed. Consideration being a given to inclusion of previous community and staff engagements as well as N additional Council, staff and community o inputs. Anticipate report to Council prior to W end of Q2. O May, June, July 2023 -Procurement process completed Cnn -3rd party award report presented to n<i Council D -Community, Council, and staff N engagement process refined with 3rd ni party n -Background information (Master o plans/strategic plans, previous 0 CD community, and staff engagement 7 information) provided to 3rd party W -First community survey in 0 development for launch in August iv Finance m Q Project Ward Leads Date Status v' n 0 Corporate Services 0 m Project Ward Leads Date Status _Q w Communications All Jenny Legget/ July-October 2022 Social Media W v o Strategy& Plan Vanessa Cooper -Facebook followers increased from 3,774 0 to 3,880 -Twitter followers increased from 4,160 to 0 4,189 0 0 v m M x m -YouTube subscribers increased from 366 to 392 -Instagram followers increased from 378 to 538 since establishing the channel is early 2022 -Continued use of graphics platform to N enhance the Township's brand ensuring a appropriate images with social media posts n CD NJ COVID-19 Communication (as required) o -External and internal communication N to pertaining to the status of COVID-19. o -Ongoing documentation as required N cn pertaining to the Township's response/monitoring of COVID-19. v D m General Communication 0 0 -Internal communication (Council &staff) v pertaining to corporate initiatives n -Preparation of the October/November 0 digital edition of North Simcoe Life m including Council's Timely Topic 7 -Preparation of speaking points pertaining 0 to Township corporate initiatives of 2. particular public interest v -3 media releases were issued pertaining E: CID to the Craighurst Public Art Project(1 _Q_ supplementary release in addition to v n previously issued media releases), the 0 Township's Tourism Destination Action 0 CD � Plan, and results of the 2022 Municipal _P1 Election v N -1 media statement was prepared and 0 o issued regarding the Ever After Music 0 Festival 0 0 v m M x m -Response to media inquiries and interview requests regarding Township business and initiatives -Preparation of Ministerial delegation briefing notes for the 2022 AMO (Association of Municipalities of Ontario) N conference, &correspondence to 0- Ministries following delegations C -Communication assistance provided to (A internal departments regarding corporate o initiatives and operational matters(i.e. Line N co 15 North traffic calming etc.) o -Communication assistance provided to N cn Township committees as required -Communication assistance provided v regarding the 2022 Municipal and School m Board Election 0 0 November, December 2022 Social Media v -Facebook followers increased from 3,880 n to 4,027 0 -Twitter followers consistent at 4,189 m -YouTube subscribers increased from 392 7 to 434 0 -Instagram followers increased from 538 to D. 650 (channel established early 2022) CD General Communication _0- -Internal communication (Council &staff) v pertaining to corporate initiatives o cQ -December/January digital edition of North 0 m Simcoe Life&Council's Timely is To Cn p � 0 -3 media releases were issued pertaining v to inauguration of the 2022-2026 term of 0 Co Council, appointment to the Deputy Mayor; n and declaration of the significant weather 0 event-end of December, 2022 0 v m M x m -Extensive social media and updates to the Township's website regarding the winter storm event -Internal and external communication regarding a precautionary boil water advisory issued by Clearford Waterworks N Inc. on December 27, 2022(privately 0- owned/operated, and managed Zone 1 drinking water system, independent of the (D Township(i.e. social media, Township No website etc.)) N co -Preparation of speaking points, response o to media inquiries and interview requests, N cn communication assistance regarding < corporate initiatives and operational v matters(i.e. smoke and carbon monoxide m alarm public education through working N with local media.) v -Public relations pertaining to Oro-Medonte n Fire&Emergency Services parade events 0 throughout the community prior to the m holiday season promoting fire safety through CTV media coverage 0 January, February 2023 Social Media 0. -Facebook followers increased from 4,027 to 4,071 -Twitter followers increased from 4,189 to _CD 4,197 -YouTube subscribers increased from 434 n 0 cQ to 444 0 � -Instagram followers increased from 650 to 0' 747 v 0 0 o o General Communication 0 0 0 v m M x m -2 Council Highlights&Township Updates E-newsletters prepared, distributed, and shared via social media -Worked with Fire& Emergency Services- 1 media advisory and 1 media release- Safe Community Project Zero initiative N through Enbridge Gas Inc., in partnership a with the Fire Marshal's Public Safety Council-distribution of more than 8,000 combination smoke and carbon monoxide NJ 0 alarms to Oro-Medonte residents N to -Communication- nominations for Oro- o Medonte Citizen of the Year and Ontario N cn Senior of the Year -Established relationships with 3rd party v Facebook Administrators for private and m public groups/pages in Oro-Medonte for N the purpose of assisting the Township with v communicating relevant Township n business(i.e. notification of meetings and 0 agendas, corporate initiatives seeking m public input/comment etc.) 7 -Preparation of speaking points re: 0 corporate initiatives of public interest to 2. ensure consistent and accurate messaging for media inquiries and interviews CD -Internal communication (Council &staff) _L1 regarding corporate initiatives v March, April 2023 Social Media 0 cQ —Facebook followers increased from 4,071 0 m to 4,149 -Twitter followers decreased by 3 from v 4,197 to 4,194 0 o -YouTube subscribers increased from 444 0 to 452 0 0 v m M x m -Instagram followers increased from 747 to 851 General Communication -Council Highlights&Township Updates E- newsletters for the months of March and N April were prepared, distributed, and a shared via social media -Corporate communication assistance CD provided pertaining to the Township's o 2023/2024 multi-year budget N co -2 media releases were issued regarding o the 2023/2024 multi-year budget, and N cn 100% inspection rating from the Ministry of < the Environment, Conservation and Parks v (MECP) pertaining to all drinking water m systems in Oro-Medonte N -Worked with Fire& Emergency Services v to effectively communicate the necessary n Township wide fire ban implemented on 0 April 14th, and coordination of media m interviews resulting from significant U� grass/brush fires in the Township in April o -Preparation of Ministerial delegation 2. briefing notes for the 2023 Annual Good Roads conference, and correspondence to Ministries following delegations _Q_ -Communication assistance provided v regarding the Township's Rain Barrel o cQ Program O � -Preparation of speaking points and Q 00 messaging regarding corporate initiatives N of public interest to ensure consistent and o o accurate messaging for the general public, media inquiries, and interview requests o i.e. Line 15 North traffic calming initiative) o 0 v m M x m -Internal communication (Council &staff) regarding corporate initiatives May,June, July 2023 Social Media -Facebook followers increased from 4,149 to 4,187 -Twitter followers increased from 4,194 N to 4,210 a -Instagram followers increased from n 851 to 976 CA -YouTube subscribers increased from N 0 452 to 462 N co 0 General Communication N cn -Council Highlights&Township Updates E-newsletters for the months v of May, June and July were prepared, m distributed, and shared via social media 0 0 -Preparation of the June/July digital v edition of North Simcoe Life including n Council's Timely Topic o -Design and preparation of content for m tax bill insert for inclusion with the final U� tax bill for 2023 0 -Corporate communication assistance 2. provided pertaining to sale of land by public tender, Line 15 North traffic calming, Highway 12 and Warminster _CD Sideroad intersection,Zone 1 drinking water system, short term o cQ accommodations, cannabis production 0 and processing facilities, municipal law, Q =3 C° and SaveStation/AED installations in v Nsome Township parks o o -2 media releases were issued 0 regarding the Oro-Medonte Tourism 0 Ambassador Certificate Program and o 0 v m M x m expansion of the Art Trees public art project -Coordination of media interviews -Worked with Fire&Emergency Services re:necessary fire bans and adjustments to fire ratings for the N Township a -Preparation of Ministerial delegation n requests for the 2023 annual (A NJ Association of Municipalities of Ontario 0 (AMO)conference N co -Preparation of speaking points and o messaging regarding corporate N cn initiatives of public interest to ensure consistent and accurate messaging for v the general public, media inquiries, and m interview requests(i.e.Zone 1 water, N short term accommodations etc.) v -Internal communication (Council & n staff) regarding corporate initiatives 0 -Coordination of ribbon cuttings for m SaveStation/AED installations in some Township parks o -Coordination of public 2. education/training sessions for use of SaveStation/AED's m Simcoe County All Donna Hewitt/ July-October 2022 -Tourism Action Plan adopted by Council. Q Economic Jennifer Whitley -Updated report to Simcoe County, n Development remaining funding will be spent on the 0 m Funding update of the Economic Development 0 o Application Strategy Update, support of the Wayfinding Q o Strategy Implementation, and Economic v Development initiatives including 0 o implementation of the Tourism Action Plan. November, December 2022 -Final expenditure of Simcoe County grant 0 on hold while finalizing the Economic 0 v m M x m Development Strategy, 2023 budget and work Ian January, February 2023 -Beginning the graphic design for the Economic Development Strategy funded through County grant March, April 2023 -Final of the Economic Development N Strategy will be shared publicly in May a -Carryover will be spent to support related n initiatives including Community Profile C� update and support of Wayfinding projects, No projects must be complete by end of W August 2023. o May,June, July 2023 -Working through final projects for rIJ Cn deadline end of August and report back < to County September a) -Review of locations and costs for new m secondary gateway signs—report to N Council June 28 v Orillia& Lake All Jennifer Whitley July-October 2022 -AGM held in September at Quayle's o Country Tourism -Planning for 2023 Visitor Guide 0 -Partnered with the Township on a media m story with Explore Ontario to promote fall in Oro-Medonte—Fall Guide on Instagram 0 had 75,000 reel plays, 3,000+ Likes&82 D• comments, multiple stories. E: -Support of Oro-Medonte Local m Ambassador Stories- Q *Andrew Watson/Cycling a *Michelle Bloom (love where you live) 0 CD *David Kennedy(Friend of the Forest) ° o -Sharing the positive news stories about Q o Oro-Medonte in other media outlets v N *Top 10 Hidden Gem in Canada o C? *7 Best Fall Destinations in Ontario 0 0 0 v m M x m Multiple blog stories telling Oro-Medonte's stories and sharing on social accounts. *Rural Fall Fun *Art Trees *Vetta Spa *Reconnect with Nature N -Updating seasonally the Oro-Medonte a Tourism Landing Page. -Partner on multiple photo and video (C/) shoots to develop content to promote Oro- No Medonte including local Artists, and N to wellness locations. o -Supporting the work of the Tourism N cn Ambassador work and implementation of < the Tourism Action Plan. v November, December 2022 -Planning for 2023 m -Development of winter content and N marketing campaigns v *Blogs—Winter to Remember, Winter n 0 Experiences, 0 -Continued support of the Tourism Action m Plan and working closely with the Tourism U� Ambassador 0 -Support to Oro-Medonte specific ' itineraries to promote on the website v -Support for development of Tourism E: CD Ambassador online training portal Q January, February 2023 -Support to the Tourism Ambassador n program development 0 m -publishing content and digital advertising 0 o support for winter tourism activities o -Tap into Maple development for 2023 v -new marketing and brand awareness 0 o campaigns for the region—digital and print 0 -deputations at Council meetings 0 0 v m M x m -Media Influencer visits to Oro-Medonte businesses -Transition from an Oro-Medonte staff member to Councillor on the Lake Country Board of Directors March, April 2023 -Tap into Maple Promotions N -Flavours of Lake Country Promotions a -regular meetings with Township staff re: n funding applications and upcoming CA NJ opportunities o -assistance with the Art-Tree project- W photo&video shoots and blog/social o media promotions NJ Cn -working with Destination Ontario on an < upcoming Media visit v -seasonal updates to Oro-Medonte m Tourism landing page v' U) May,June, July 2023 -Support to Township businesses v through social media posts and sharing o -New blog post—Summer Bucket List 0 Experiences in Oro-Medonte m -Promoting the Arts&Culture sector in 7 Oro-Medonte through blog + social o advertising sv' -The Oro-Medonte Arts&Culture piece was the top visited page on OLC's CD website for July,with the digital campaign generation 7,269 Link Clicks and 165,878 Impressions. o m o o -Other campaigns were part of Orillia& Q o Lake Country's regular social media v promotions and included features for O o Juhannus at Vetta Nordic Spa, 0 Crankworx Series at Horseshoe Resort, o and an Oro-Medonte Summer Bucket o v m M x m List blog featuring many destinations. The Juhannus at Vetta Spa blog was the top visited page for OLC's website in June,with the digital campaign generating 1,958 Link Clicks and 81, 748 Impressions. N -Art Trees advertising a -OLC continued its digital signage n campaign to promote the region in U) Toronto through the purchase of screen No time along the Gardiner Expressway for N co a two week period in May, as well as o mobile digital trucks at the Leafs playoff N cn series games and throughout Pride < Weekend. v D -Farmers Market promotions and N sharing via regional blog and social ni posts n 0 -Media hosting -worked in partnership 0 with Destination Ontario, organize and m contributed financially to bring CHCH CD Television (Hamilton)to Glen Oro Farm 0 and Quayle's Brewery in June.A total of 16 minutes of airtime on their popular morning show was dedicated to m showcasing experiences at these businesses. v v n 0 m -FlavoursofLakeCountry.com had 9,080 ° o Pageviews(+40.0%from 2022)and The Q o Ktchn and Blacksmith Pub's menus v N were in the Top 3 clicked for the whole o program. 0 0 0 v m M x m Economic All Donna Hewitt/ July-October 2022 -Continue working with the intern on Development Jennifer Whitley background research to support the Strategy Economic Development Strategy Implementation -Connect with consultant to complete final analysis of all data collected and review recommendations for an updated strategy. N -Draft recommendations to the Roundtable 0- -November; Draft plan to Council for n approval in early 2023. (A November, December 2022 -Draft to EDR for review NJ 0 -Sharing with internal staff for review W -Finalizing report to Council in January and o planning for 2023/2024 budget N cn January, February 2023 -Draft presented to Council and approved < in January v -Working through developing a formal m document to share with the public N -EDR worked through priority ranking v exercise resulting in workplan for o presentation in March to Council 0 March, April 2023 -Final Strategy document completed with CD m graphic design -staff will add to the Township website o -working through communication plan to ' share publicly v -continue working through annual workplan m -Economic Development Summer Student Q will assist with the workplan v implementation—starting May o m May,June, July 2023 -Summer student assisting with 0 o Economic Development projects— o including agri-tourism webpage v N creation o C? -Developing Oro-Medonte content to 0 promote and share with OLC 0 v m M x m -Promotion of the Art—Tree Project— running a photo contest -weekly social posts about upcoming events and activities -Implementation of the Wayfinding Strategy—first phase of signs to be N installed Jul a Internet Advocacy All Jennifer Whitley July-October 2022 -Projects continue throughout the n Township-more properties are being C/) connected to Fibre. NJ 0 -Provincial Announcement August 2022, W Ontario Increasing Access to High-Speed o Internet(includes Oro-Medonte)waiting for more details from the ISP. _ -Simcoe County Broadband Mapping available by property address m -ICTF meetings continue v' November, December 2022 -Wrap up the ICTF for 2022 v -Thank you to all participants and will o advise of go forward plan 0 -no further announcements m January, February 2023 -EDR reviewed success of ICTF in light of CD significant installations underway and felt o currently no formal committee is required 2. a) at this time, however continue corporately to advocate and look for connection m opportunities Q -continue ongoing conversations with ISP's v March, April 2023 -Rogers meeting with staff to look at some o CDof the future plans in the Township, more ° o information to be available in coming weeks v 0N -Starlink has a new promotion for Rural o o customers to sign up—this may be an n opportunity for some of the rural residents while waiting for future fibre connection 0 0 v m M x m May,June, July 2023 -Rogers deputation to Council June 28th —update on future expansion plans Municipal Property All Donna Hewitt/ July-October 2022 Continue to work with adjacent property Surplus Process Yvonne owners regarding interest as per Council Aubichon direction. November, December 2022 Confirmed no interest from abutting N property owners for property under review; 0- report to Council in February n No additional applications received. C� January, February 2023 Status quo, no new applications received. No March, April 2023 Status quo, no new applications received. W May,June, July 2023 Status quo, one inquiry, but no new o applications received '�n Council direction received regarding n�i additional information required for m outstanding application. Research is N ongoing. v FOI Requests All Yvonne July-October 2022 2022-31 Requests to date with 27 0 Aubichon/Sheila complete and 4 outstanding. °o Spring November, December 2022 Total of 35 requests for 2022. 3 m frivolous/vexatious are at adjudication. 1 request was carried over to 2023. 0 January, February 2023 2 FOI requests for Jan-Feb both were 2. denied as Frivolous and Vexatious with v one withdrawn from IPC and the other still E: moving forward. _Q_ One appeal from 2021 still with IPC v v awaiting adjudication. o CD March, April 2023 1 FOI request for March/April for a total of o 0 3 for the year. 3 Frivolous and Vexatious o appeals were upheld at adjudication. v Waiting on 2 more Frivolous and Vexatious 0 o files which are at the mediation level at 0 IPC. o 0 v m M x m May,June, July 2023 1 New File request for a total of 5 requests for 2023.4 files still in appeal at IPC Development Services Project Ward Lead(s) Date Status rev Cloud Permit All Garry November, December 2022 Continuing with implementation. Next 0- Program McCartney steps are completion of all planning n application types and moving forward to data transfer. o January, February 2023 Additional Planning applications available. W Building Data transfer to be complete o March 31. cNi, March, April 2023 Zoning Certificates now available. Mapping < for baker inspection information underway a) May, June,July 2023 Some final planning application and N data configuration remain outstanding. ni Official Plan All Derek Witlib July-October 2022 Open House(Aug 31)and Public Meeting n Update (Sept 8) held to seek public input on 2"d �00 draft OP. Staff report and Final OP m document presented on Oct 5 and adopted by Council. OP package sent to County of o Simcoe for review as approval authority. D. November, December 2022 Adopted OP at County for review& approval. CD January, February 2023 No change March, April 2023 No change v May, June,July 2023 Township&County discussing potential o m modifications for possible September 0 0 2023 County approval. o Comprehensive All Derek Witlib July-October 2022 Following completion of the Official Plan v N Zoning By-law Review Update, staff are commencing the o o Update update to Zoning By-law 97-95 to bring into 0 All conformity with the Updated OP. 0 v m M x m November, December 2022 Staff report DS2022-142 presented to Development Services Committee on Jan 4 with update on status of ZBL Review. January, February 2023 Staff working on background review and collecting data. March, April 2023 No change N May, June,July 2023 No change a Planning & Robin Dunn/ July-October 2022 Staff working on Cloud Permit n Development Derek Witlib implementation for Zoning Certificates and N Process Review All Planning Applications. Cloud permit is now o All live for all Planning Applications and Zoning W Certificates. o November, December 2022 Cloud permit is now live for Zoning Cn Certificates, and some planning < applications. Full implementation work is a) ongoing. m January, February 2023 Cloud permit is now live for Zoning v Certificates, Minor Variance, Consent and n Site Plan Approval applications. Full 0 implementation work is ongoing. 0 March, April 2023 No changeCD CD May, June,July 2023 No change Q) Planning All Derek Witlib July-October 2022 Staff report DS2022-121 presented to 0 Application Council Sept 14 with update on status of all v' Summary planning applications and activities and posted on Township website. m November, December 2022 No change. Q iv January, February 2023 No change 0 March, April 2023 No change °o CD o May, June,July 2023 No change Q o Horseshoe Ridge 1 Derek Witlib July-October 2022 No change. Draft Plan Approval in effect to v Phase 4 May 2025. 0 o Subdivision November, December 2022 No change. n January, February 2023 No change. March, April 2023 No change. o v m M x m May, June,July 2023 No change Baxters Place 4 Derek Witlib July-October 2022 Developer has appealed Draft Plan (formerly Oro Conditions to Ontario Land Tribunal. Staff Station) are processing appeal documentation and Subdivision preparing update report for presentation to Council in January/February 2023. N November, December 2022 No change. a January, February 2023 Staff received Council direction in February n 2023 to revise Draft Plan Conditions and to W provide representation (Planning Staff& o Legal Counsel)at OLT Hearing on March W 21, 2023, if needed. o March, April 2023 Applicant has provided 3rd engineering submission. May, June,July 2023 Applicant advancing clearance of Draft Plan Conditions m Eagles Rest 3 Derek Witlib July-October 2022 Developer working to obtain MOECP v (formerly Edgar servicing approvals and clear Draft Plan Centre) Conditions toward registration. 0 Subdivision November, December 2022 No change. 0 January, February 2023 Meetings between developer and staff as m developer working to obtain MOECP W servicing approvals and clear Draft Plan o Conditions toward registration. v' March, April 2023 Staff received Council direction in March E: 2023 to revise Draft Plan Conditions clarify m the private sanitary sewage option Q comprises treatment and collection n systems. Developer to provide: 0 -Draft Municipal Responsibility Agreement; ° Q -Published Notices of EA Completion; = o -Final engineering drawings for"Approved v 0 of Construction" purposes. May, June,July 2023 -Township Solicitor reviewing Draft o Municipal Responsibility Agreement. 0 v m M x m -Township has received and is reviewing proposed Final Engineering Drawings. -Notices of Completion published regarding Environmental Assessments for Drinking Water and Waste Water N Treatment Systems. a -MOECP Permit to Take Water Issued. n -MOECP Environmental Compliance U) Approval issued for Waste Water No Treatment System. N co Forest Heights 1 Derek Witlib July-October 2022 Developer continuing to clear Draft Plan o Subdivision Conditions and Staff are finalizing Subdivision Agreement. Township Solicitor < finalizing lands transfers for Line 6 N/ v Horseshoe Valley Road intersection m realignment. v' U) November, December 2022 No change. v January, February 2023 Subdivision Agreement executed and o registered and plan registered as Plan o 51 M-1246. Staff to prepare report to DS m Committee/Council to remove Holding 7 provision from zoning. o March, April 2023 Holding Provision removed April 2023. D. Zoning Certificates being processed. May, June,July 2023 No change m Horseshoe Valley 1 Derek Witlib July-October 2022 Developer to address 2"d Submission v Life(Holes 2&3) comments provided May 2022. n Subdivision November, December 2022 No change. o m January, February2023 No change. Q March, April 2023 No change. = o May, June,July 2023 No change. v ry Eagles Landing 1 Derek Witlib July-October 2022 Developer to address July 2022 Public (formerly Meeting and agency comments. o Kellwatt) November, December 2022 No change. Subdivision January, February 2023 No change. o v m M x m March, April 2023 No change. May, June,July 2023 No change. Shanty Bay 3 Derek Witlib July-October 2022 Developer to address May 2022 Public Estates Meeting comments. Subdivision November, December 2022 No change. January, February 2023 No change. rev March, April 2023 Developer, Developer's Engineer, a Township Staff& LSRCA Staff met April n 2023 towards addressing development N matters. o May, June,July 2023 No change. W Short Term All Derek Witlib July-October 2022 OLT Decision issued August 24. Township o Rental proceeding with Leave to Appeal in �Ny, Accommodations conjunction with Leave to Appeal materials < received from Good Neighbours Alliance. v November, December 2022 No change. N January, February 2023 No change. ni March, April 2023 No change. n May, June,July 2023 Township ranted Leave to Appeal. o Georgian 3 Derek Witlib May, June 2022 Staff awaiting revised planning application o CD Communities submission from applicant. Subdivision— July-October 2022 Revised OPA, ZBA, and redline draft plan C� Craighurst received and scheduled for Nov 2 Public ° Meeting that relocates the park and school iv blocks. November, December 2022 No change. m Q January, February 2023 Developer working with Township and a) County Staff to address comments. n (a March, April 2023 Ongoing discussions with Developer °o CDworking with Township NVCA Staff to Q rIJ address comments. v o May, June,July 2023 Developer actively advancing detailed o No design in response to comments. Cannabis All Derek Witlib July-October 2022 No change o November, December 2022 No change. o 0 v m M x m January, February 2023 OLT Decision issued Jan. 25, 2023, allowing the appeals against the Township's By-law and directing the municipality to repeal By-law No. 2020-046. Township Solicitor has filed request for N OLT review and request to Divisional Court a for leave to appeal. n March, April 2023 No change. C� May, June,July 2023 OLT Chair granted the Township's No review request, and a new OLT hearing W has been tentatively scheduled for 8 0 days in July 2024. ry cn Guthrie Industrial 4 Derek Witlib/ July-October 2022 Staff report ES2022-06 for Tender Award of Park Michelle Jakobi Guthrie Industrial Park Stormwater v Management Pond Retrofit and Fire m Storage Tank Installation. NVCA Permit N application issued and construction v commenced. n 0 November, December 2022 Construction in progress 0 January, February 2023 Construction substantially complete. Final m plantings expected to be completed Q2 2023. 0 March, April 2023 No change. 2. May, June,July 2023 Stormwater Management Pond Retrofit E: and Fire Storage Tank Installation m complete. Q Oro Station Auto 4 Derek Witlib July-October 2022 Staff working with LSRCA and applicant on n cQ Innovation Park finalizing subdivision agreement for the 4 0 CDblock plan for registration. ° November, December 2022 No change Q w =3 o January, February 2023 No change. v rry March, April 2023 No change. May, June,July 2023 No change. o 0 0 v m M x m Fire&Emergency Services Project Ward Leads Date Status Master Fire Plan: All Hugh July-October 2022 Site preparation completed Building permit East Oro Fire Hall Murray issued November, December 2022 Construction of new station underway. Building shell has been erected. rev January, February 2023 Construction on schedule. a March, April 2023 Some delays with Hydro putting the project behind schedule approximately 4 weeks. rJ May, June, July 2023 Interior painting has begun, site works oN have started. Project is still a few weeks o behind schedule, however good ry progress is being made. v Operations&Comm unit Services D m Project Ward Leads Date Status N Energy All Shawn July-October 2022 Project delayed—target Q1 2023 v Conservation Binns November, December 2022 Project included in draft 2023 budget as o Demand additional resources required to 0 Management Plan complete. m January, February 2023 Project to be completed internally following the implementation of Great 0 Plains D. March, April 2023 No change May, June, July 2023 No change m Horseshoe Valley 1 Shawn July-October 2022 Report OCS2022-25 presented to Q Community Centre Binns Council August 22. SCDSB awaiting v v /Elementary approval of Ministry submission. o School Partnership Targeting issuance of tender for in early 2023 Q o November, December 2022 Draft co-development agreement v N currently being finalized for Council's o o consideration. Awaiting Ministry of 0 Education approval to be able to advance the project to tender. Pre qualification of o v m M x m bidders process has been completed. Letter sent to MPPs looking for support to expedite approvals to advance the project. January, February 2023 No change March, April 2023 SCDSB looking to at potential and N advancing planned addition to school a portion of the facility. Ministry of n education currently reviewing plans to N issue approval to proceed to tender. o May, June, July 2023 No change. Continuing with advocacy W for Province to issue o Oro African Church 3 Shawn July-October 2022 No change Cn (OAC) Binns November, December 2022 Oro Freedom Institute(OFI)to provide < update to Council prior to end of Q1 2023 a) January, February 2023 Black History Month Event held on m February 25, 2022. Oro-Freedom v Institute to provide update to Council Q2 n 2023. o March, April 2023 OFI conducted tour for all of SCDSB _0 Principles. Currently finalizing workplan m to initiate structure tours over the summer months and longer-term plan for the ° church. iv' May, June, July 2023 No change Parks and All Shawn July-October 2022 No change m Q Recreation Master Binns/Roz November, December 2022 Awaiting revisions to final draft master iv Plan Llewellyn plan. Presentation to Council to follow o cQ budget deliberations and then presented O m to community for final feedback. _Q cn January, February 2023 Master Plan to be presented to Council =3 v o April 26, 2023. Public Open Houses to 0 No be scheduled for May—Moonstone, Hawkestone and virtual. O March, April 2023 Draft Master Plan to be presented to Council May 10, 2023, followed by final a m M x m community consultation program prior to adoption. May, June, July 2023 No change Paving Program All Justin July-October 2022 -Bass Lake Sideroad- Line 8 to Line 9- Metras complete -Bass Lake Sideroad—Line 14 to Line 15 ry —complete a -Line 14/Bickel Drive—complete n -Old Scotia Place—complete 0) NJ -Hawthorn Place—complete o -Line 9 North—Old Barrie Road to Bass- �N, Lake Sideroad—completeNJ o -Country Club Lane/Birch Grove— Cn complete -Woodland Cres—complete a) -Asphalt Patching—90%complete N 15/16 Sideroad Line 5 to 6-complete ni 15/16 Sideroad, Line 10 to 11-complete n WMSR—Line 11 to 12—complete 0 Ski Trails Road Line 2 to 3-complete 0 Parkside Drive—complete m Simcoeside -complete 0) Lakeshore Drive, Line 9 to Line 10- o complete v Microsurfacin —complete November, December 2022 All paving now 100%complete with some m minor deficiencies to be repaired in the Q spring of 2023. n January, February 2023 2023 Paving projects out for tender 0 2023 Guiderail program—out for tender Q 2023 Microsurfacin —out for tender o March, April 2023 2023 Paving -awarded to IPAC Paving v Inc. 2023 Guiderail—Awarded to Borall C) Fencing 0 v m M x m 2023 Microsurfacing—canceled due to budget constraints May, June, July 2023 2023—Guiderail—100% complete 2023 Paving—95% complete with minor deficiencies. Report to Council September 2023 N Transportation All Justin July-October 2022 Sugarbush Drainage—currently a projects-design Metras reviewing options- integrating with cul de n sac design. Cn Sugarbush cul de sacs—options being No developed, prioritizing design to coincide W with watermain work and phased o accordingly Bridge 23—detailed design underway _ Pine ridge Cul de sac—finalizing design a) Drainage studies—finalizing options, land m acquisition required N -Warminster Sideroad—commenced, v road design to follow SWM review, land o acquisition required for SWM 0 November, December 2022 Sugarbush Drainage—finalizing report m and integrating with cul de sac design. Sugarbush cul de sacs—options o developed, prioritizing design to coincide v' with watermain work and phased accordingly—Algonquin Trail is 1st CD priority. Q Pine ridge Cul de sac—finalizing design n v Drainage studies—finalizing options, land o CDacquisition required ° -Warminster Sideroad—commenced, Q \' road design to follow SWM review, land N Nacquisition required for SWM o o January, February 2023 -Sugarbush Drainage—finalizing report n and integrating with cul de sac ° design/watermain. 0 0 v m M x m —Algonquin Trail is 1st priority. Pine ridge Cul de sac—finalizing design -Drainage studies—outlet designs underway, land acquisition required. -Warminster Sideroad—commenced, road design to follow SWM review, land N acquisition required for SWM a -Wilson Street outlet—submitted to n LSRCA for comments U) March, April 2023 -Sugarbush Drainage—finalizing report No and integrating with cul de sac W design/watermain. o —Algonquin Trail is 1st priority.Desigmn is 60% complete. _ Pine ridge Cul de sac—out for tender a) -Drainage studies—outlet designs m underway, land acquisition required. N -Warminster Sideroad—commenced, v road design to follow SWM review, land n acquisition required for SWM o -Wilson Street outlet—LSCRA has m approved the design, tender mid May 7 CD May, June, July 2023 Wilson St Drainage Improvements— o tender closed v' Pine ridge Cul de sac reconstruction— Awarded to Morris Shelswell &Sons m Algonquin Trail is 1st priority design is Q 80% complete. Warminster Sideroad—commenced, o CDroad design, land acquisition required o for SWM. Must follow EA process for Q o proposed channel. v N 2022 Drainage studies—outlet designs o o underway 95% complete, land 0 acquisition required. o 2023 Drainage studies commenced 0 0 v m M x m Bridge Program All Justin July-October 2022 Bridge 4(Steeles Line)—commenced Metras work June 16, 2022, full closure in effect until November. Pre-stressed box girders installed , working on deck and parapet walls Bridge BX 10—complete, road reopened N October 11. a November, December 2022 Bridge 4(Steeles Line) Reopened n December 1,2022. Minor deficiencies to W be rectified in the spring of 2023 0 Bridge 23—detailed design being W finalized o January, February 2023 -Bridge 23—out for tender cNn -Design of C27 replacement commenced -Bridge 4(Steeles Line) minor a) deficiencies to be rectified in the spring of m 2023 N March, April 2023 -Bridge 23—awarded to Envision v Excavating o -Design of C27 replacement commenced �° -Bridge 4(Steeles Line) minor m deficiencies to be rectified in the spring of W 2023 - Design of Line 1 culvert underway D. May, June, July 2023 Bridge 23—awarded to Envision Excavating—awaiting LSRCA permit m Design of C27 replacement Q commenced n Bridge 4(Steeles Line) minor o m deficiencies to be rectified in the ° spring of 2023 Q C° Design of Line 1 culvert underway v 0 oLine 15 Traffic 2 Shawn July-October 2022 Removal of chicanes to take place week Calming Binns/Karla of October 31 to facilitate winter snow n Musso- removal. NB directional closure to remain ° Garcia in effect. o v m M x m November, December 2022 Revisions to traffic calming layout being reviewed for update in spring. Directional closure will remain in effect until labour day per 1 year pilot. Report to Council in early 2023 to review process and longer term considerations including community N engagement program to be implemented a prior to end of trial period. OPP engaged n for paid duty enforcement for two days to (D address heavy truck prohibition, No directional closure and traffic safety. N co January, February 2023 Update report to be presented to Council o April 26, 2023. N cn April, May 2023 Report to Council approved removal of < directional closure, and traffic calming v modifications. Bylaws being drafted for m stop control adjustments, DNE removal, N Yield control removal. Community safety v zone by law update. Materials ordered for o new lay out. Speed humps re-evaluation 0 for site specific layout. Field design m underway. May, June, July 2023 DNE removed , 2 way traffic re o established. iv' Vertical gates installed at key locations, ongoing vandalism and CD damage to posts. Stop control installed at line 15 and Barr avenue. o m Community safety zone signs were updated. o Planters blocking high volume v 0 pedestrian use installed.The O equivalent of four parking stalls was n removed through the overall shoulder o location.The beach area was blocked o v m M x m off with planters to allow visibility of pedestrians and remove maneuvering vehicles at the beach location signage for no stopping at previous speed hump locations removed. New speed cushions were ordered but N are delayed. Previous speed humps a were installed in the interim. New n speed humps will be installed once U) received and new blazes to be NJ 0 removed from the signs. N co Designated speed and stop o enforcement with OPP scheduled. N cn Blackcat redeployment pending. _ Braestone Starfall 1 Shawn July-October 2022 No update W Park Binns/ November, December 2022 Project is complete and anticipate m Justin assumption in Spring 2023. U) U) Metras January, February 2023 Working to develop maintenance agreement Braestone Condo Corp. n 0 March, April 2023 No change 0 May, June, July 2023 No Change m Work Order All Shawn November, December 2022 Phase 1 - Request for service template CD Implementation Binns/Karla completed and being reviewed and beta 0 (MESH) Musso- tested. Form templates being built for Garcia/ Municipal Law Permit. Management Curtis metrics and reports configure—On target m Shelswell for completion by end of February. Phase Q 1a—customer interphase and phase 2 n GIS/Asset integration to follow. 0 CD January, February 2023 Implementation of Requests for Services Q ry modules for Operations and Community L• o Services and Occurrence Module for v Municipal Law Enforcement underway o and going well. Continue to advance n Phase 2 and build out of form templates. ° 0 v m M x m March, April 2023 Development of project team channels and centralized communications. RFS phase 1 modification for phase 2 integration launched on May 15. Onboarding of PM. Phase 2 phasing— 1. roads assets, road patrolling,2. parks, 3. N Facilities. Permit development concurrent 0- development. Roads network uploaded, n GIS integration for asset layout (/) underway. Hardware sourcing and user No access coordination. N co May, June, July 2023 PM onboarding is complete. o MS Profile development for field staff cNn is underway, phase 1 testing with field < staff ongoing. v Road asset and road patrolling m sandbox development in progress by N ops manager. Testing of phase 2 and v improvement to phase 1 are n underway. o IT hardware deployment in progress. m Road asset profiles and GIS 7 integration sandbox are underway. o Hwy 12 Intersection 2 Shawn July-October 2022 Design complete, submitted to MTO for v' Warminster Binns/Justin approval Metras November, December 2022 Received comments from MTO, currently CD reviewed and will provide a response Q1 Q 2023. Installation of crossing included in v 2023 capital budget. o CDJanuary, February 2023 Addressing MTO comments ° i:, March, April 2023 MTO taking over project. Awaiting o meeting with MTO staff to discuss v transition. o o May, June, July 2023 Township to tender project for MTO- n MTO comments received back—Late ° summer construction o v m M x m Winter Operation All Karla March, April 2023 End of maintenance season April 30, Musso- 2023. Material management reporting Garcia pending to EC(June 1 deadline) Subdivision invoicing for q1 pending. LOS update in q3 due to MMS changes for q4 implementation. N May, June, July 2023 Material management sand reporting a deferred with notification to EC n pending material testing results. CA Subdivision invoicing for Q1 and Q2 0 issued. N co Winter contracted services and o material supply tendering are �Ny, underway. _ Staff posting for seasonal staff posted. m Route mapping review pending N following dev assumptions. v Training is scheduled for November 6 0 —10. 0 Fleet All Karla March, April 2023 Equipment Tenders were issued and m Musso- awarded for Class 2 trucks. _ Garcia Specifications development for Class 1 0 Facility plows. Safety renewals and MVIS v' Licence renewed. HWIN updated. Fleet Utilization Review Scope CD commenced for Issuance of RFP in q2 . Q Sweeper specification development n underway. 0 m May, June, July 2023 Fuel facility monitoring wells installed. N TOR for Fleet Utilization review complete. W NFleet safeties are 50% complete,the o o rest are scheduled in August sept 0 prior to the winter season. 0 0 v m M x m Equipment breakdowns required the rental of the excavator to re-deploy brushing equipment on Township excavator to prevent service delays. MVIS renewal completed. CVOR annual submission completed. N Drainage 4 Karla March, April 2023 Drainage maintenance commencing in 0- Maintenance Musso- May for Lakeshore Road East(between n Operations Garcia Line 9 and Springhome Rd), Rail Trail Dr, CD Kirkpatrick St, Springhome Rd and No Tudho e Blvd. N co May, June, July 2023 Railtrail Drive, Kirkpatrick, and o Tudhope Dr. pending driveway paving r1i and hydro seed. Invoices pending for < pipe replacements to be sent in q3. v Springhome drainage works pending m new crossing outlet install (scheduled N August 14)and ditching. Drainage maintenance for line o Lakeshore Rd East(between line 9 to 0 Springhome) has been deferred to m 2024 due to storm response required and timing. 0 Unplanned drainage project for 50 and D. 75 Lakeshore Rd West. Design and site investigations underway,and CID interim intervention pending fall 2023. Q 1 Karla March, April 2023 Drainage maintenance plans being n Musso- developed for high shoulder removal and 0 m Garcia pipe flushing Highland Dr, Fairway Crt, Alpine Way, Pods Ln, Bridle Path, Bunker Q o PI, Chestnut Ln, Nordic Trail, and v N Landscape Drive as required. o May, June, July 2023 Highland Drive, and Fairway Court 0 underway, scupper and high shoulder 0 0 v m M x m maintenance. Req pipe flushing,and topsoil and hydroseed. Alpine Way, Pods Ln, Bridle Path, Bunker PI, Chestnut Ln, Nordic Trail, and Landscape Drive are on hold due to severe storm damage on Medonte N Road 2, Greenwood Ave, and line 11N a and 12N. Crews have been re- n deployed and will return to zones 4 (D thru 7(as per notice) if time permits, o otherwise deferred to 2024. N co Unplanned Greenwood Avenue, o drainage work due to capacity concerns. 2 Karla May, June, July 2023 Line 13N from Hwy 11 to Small Cres_ a) Musso- drainage works to commence in m Garcia August. Preparation for future capital N work. Locates received. n 0 All Karla March, April 2023 Catch basin cleanout coordinated, sump 0 Musso- material removal and flushing. Location m Garcia Updates for compliance with Health unit Tier 3-West Nile monitoring, permit standby. 2. May, June, July 2023 Catch basin cleanout completed. Spawning window complete drainage m work in protected zones commenced Q June. n 276 pending drainage work orders. 0 CDVegetation/Forestry All Karla March, April 2023 Noxious Weed spray zones identified and Q ry Musso- scheduled. 0- o Garcia Bridge deck vegetation control (spring v application) confirmed schedule June. o May, June, July 2023 Brushing underway. n Roadside cutting cut 1 complete. Second offset cutting underway. 0 v m M x m 131 forestry work orders pending. 16 noxious weed locations. 67 roadside vegetation work orders Ward 5 Karla March, April 2023 Significant woodland arborist review for Musso- ash and high risk tree removals on Garcia Lakeshore Road East underway. N May, June, July 2023 Significant woodland site work 0- complete. Pending report and action. n Right of Way All Karla March, April 2023 Spring sweeping completion May 16, CO Maintenance Musso- 2023. Material testing underway. Re o Garcia sweeping of sweeping zone 1 (Parts of W ward 1 were completed.) o Spring Grading-agreement roads �Ny, complete. _ May, June, July 2023 Spray Patching is underway(weather a) permitting) m Dust suppression and gravel N surfacing complete. 58 pending work orders for surface o maintenance. 0 Roadside washouts are significant m following rain storms. Some locations 7 diverting to capital. o Traffic Management All Karla March, April 2023 Line Painting to commence last week of Musso- May including railway crossing painting. Garcia Sign retro-reflectivity testing confirmed m schedule June 2023. Q May, June, July 2023 Line painting complete. n railway crossings markings complete. o CD Sign retro reflectivity field complete, Q ry 191 pendingsi n/traffic work orders. L• rn v o Environmental Services o Project Ward Leads Date Status n 1 Michelle July-October 2022 No Change Jakobi November, December 2022 No Change v m M x m Horseshoe January, February 2023 No Change Highlands Zone 1 March, April 2023 No Change Integration May, June,July 2023 No Change Watermain Flushing All Michelle July-October 2022 Isolated flushing completed as needed Program Jakobi November, December 2022 Fall flushing completed across systems; isolated flushing continues as needed rry -January, February 2023 Isolated flushing completed as needed a March, April 2023 Spring flushing initiated n May, June,July 2023 Isolated flushing completed as needed N (Maplewood&Shanty Bay) O Municipal Water All Michelle July-October 2022 No Change C^i Rates Jakobi November, December 2022 Utility billing transitioned to GP (Microsoft oN Dynamics); first water meter read, and bills cn prepared; staff continue to work with Finance&applicable consultants to adjust process and script errors to reflect new CD software implementation ni Updated drinking water rate report to be o finalized Q1 2023 by KPMG; to be _0 delivered through staff report CD January, February 2023 Draft review by KPMG received; to be finalized with support of CFO in Q2 2. March, April 2023 No Change a) May, June,July 2023 Continued work with KPMG and CFO to E: finalize rate setting CD Urban Stormwater All Michelle July-October 2022 Isolated maintenance work being v Jakobi completed based on engineering n inspections; CLI Applications submitted to 0 m MECP 0- November, December 2022 Draft CLIs received and staff reviewing and 5' o providing comments to MECP. o N � O Isolated fall maintenance being completed 0 across facilities. 0 v m M x m Staff working with LSRCA on potential 2023 project funding opportunities. Guthrie pond retrofit on going (see Development Services January, February 2023 Final CLI's received. N a Guthrie pond retrofit to be resumed and n finalized spring 2023 CA March, April 2023 Spring inspections completed; o maintenance work initiated in Maplehill W Estates Subdivision o May, June,July 2023 Maintenance activities continue rIJ Cn (Maplehill Estates, Houben Estates, < S rucewood Estates, Martine Cres.) a) Communal Tile 1 Michelle July-October 2022 CLI Applications submitted to MECP; Q3 m Fields Jakobi sampling and internal reporting completed N November, December 2022 Draft CLIs received and staff reviewing and v providing comments to MECP. o 0 Fall pump outs completed at isolated m locations 7 January, February 2023 One(1) emergency repair of collection line 0 completed W March, April 2023 Annual reporting completed and submitted E: to MECP m May, June,July 2023 Regular maintenance and operational Q activities completed n Municipal Services All Robin July-October 2022 Work with Aird &Berlis on incorporation o Corporation Dunn/ documents and business planningQ Michelle November, December 2022 Board of Directors Recruitment completed = 00 o Jakobi for independent directors. v 0 N � C? Continued work with Finance Dept and o legal on operationalization of MSC, asset transfer etc. 0 v m M x m January, February 2023 Report No. ES2023-02, Municipal Services Corporation (MSC) Documents for MSC Operational ization received and adopted. Asset transfer Complete, Effective January 31, 2023 Board of Directors Recruitment Complete N March, April 2023 Ongoing legal work, website landing page 0- update, preparations initiated for 1st meeting and orientation C/) May, June,July 2023 Two(2) MSC Board of Directors No meetings complete for orientation, W business overview,governance and o presentation of Council endorsed budgets and capital project overview; next meeting October 2023 v Sugarbush Drinking 1 Michelle July-October 2022 No Change m Water System Jakobi November, December 2022 No Change N -January, February 2023 No Change March, April 2023 No Change o May, June,July 2023 Project being completed with �0 Operations (drainage), awaiting final m design SCADA Upgrades 1 Michelle July-October 2022 Completed o Jakobi November, December 2022 SCADA review being completed to v' formulate 2023 upgrades January, February 2023 Awaiting capital budget approval to Q proceed March, April 2023 No Change n May, June,July 2023 Internal needs evaluated; awaiting o m quotations to support project Q N prioritization in 2023 =' o Strategic Initiatives Project Ward Leads Date Status n 0 All Nelly July-October 2022 The WO system is somewhat linked to this Morrow project. Provincial legislation will require all v m M x m Asset assets to be outlined per legislation by July Management 2024. The plan is to have a system in Plan place in 2023. November, and December 2022 Included in Budget Deliberations Jan, Feb 2023 Included in Budget Deliberations March, April 2023 No updates are anticipated until 2024 N May, June, July 2023 No updates are anticipated until 2024 a Township All Nelly July-October 2022 Tax and utility have been transitioned to n Enterprise Morrow GP and Finance staff are working on N Software finalizing forms and training users. o Upgrade(ERP) W Phase 1 AR and AP will be fully transitioned by the o end of the year. N cn November, December 2022 GL implementation is being finalized for Jan/Feb 2023 at which time the AP and AR a) funds will be the last to transition to GP m from Baker. vi January, February 2023 Project Ongoing v March, April 2023 Transitioned AP to Great Plains on April 1. o Working on the transition of data from the _0 legacy financials stem. m May, June, July 2023 Working on the transition of data from 0) the legacy financials stem. ° n Website All Sam July-October 2022 -Ongoing review and maintenance of the v' Upgrades Flowers/ Township's website from an accessibility Jenny content perspective Q Legget -Development of a Cloudpermit landing L• page and design of a logo/brand n -Redesign of Municipal Services o m Corporation landing page&design of logo Q o -Maintenance of the 2022 Municipal and 5' o School Board Election webpage including v uploading information, and design of ° o infographic buttons for ease of navigation o -Development and design of website home a e slider banners(graphic design) o v m M x m -Development and design of graphics utilized for social media messaging -Enhancing Fire& Emergency Services landing webpage and development of additional webpages specific to services provided and public education N -Working with the Economic Development a division regarding enhancements n pertaining to tourism a0 -Working with the Municipal Law division No regarding enhancements and easier N co navigation/sourcing of information for o website users N cn -Departmental graphic design provided on < a consistent and regular basis v -Research pertaining to alternative web m hosting platforms 0 0 November, December 2022 -Ongoing review and maintenance of v Township website's accessibility n -Development of Zoning By-law review 0 landing page and design of a logo/brand m -Development and design of graphics for social media messaging; website slider 0 banners v' -Enhancements to individual departmental landing pages-improved navigation and graphic design _LI -Working with the Economic Development v division regarding enhancements for 0 cu tourism and Municipal Law division 0 regarding enhancements and easier Q o navigation/sourcing of information for users v N (i.e., municipal parking etc.) 0 o -Departmental graphic design provided on a consistent and regular basis 0 0 v m M x m -Designed/created presentations for Council orientation -Provided presentation assistance for Municipal Services Corporation -Ongoing research pertaining to alternative web hosting platforms N January, February 2023 -Ongoing review and maintenance of the a Township website's accessibility standards n -Development and design of graphics for C� social media messaging and website slider No banners N co -Review/updating of information on the o Township's website for easier navigation -Extensive update to the Parks and _ Recreation Master Plan landing page a) -Departmental graphic design and m presentation assistance provided as N required v -Ongoing research regarding alternative n web hosting platforms-County of Simcoe 0 in process of changing their platform m March, April 2023 -Review/updating of information on the Township's website for easier navigation 0 and general website maintenance ' v -Ongoing review and maintenance of the a Township website's accessibility standards m -Development and design of graphics for Q social media messaging and website slider n banners 0 m -Development and design of the 0 Township's Rain Barrel Program website o landing page v -Development and design of the 0 o Township's Summer Camp website 0 landing page 0 0 v m M x m -Design and creation of the Township's Summer Camp PDF Guide -Development and design of the Township's Tourism Ambassador Program website landing page -Update to the Art Trees website landing N page to incorporate expanded Art Tree a Trail -Development and design of the 2023- 2027 Economic Development Strategy No website landing page N co -Graphic design/presentation assistance o provided pertaining to the Township's N cn 2023/2024 multi-year budget -Graphic design/presentation assistance v provided regarding the Municipal Services m Corporation N -Determination of preferable web hosting v platform-County of Simcoe in process of n changing their platform 00 May, June, July 2023 -Review/updating of information on the m Township's website for easier navigation and general website 0 maintenance v' -Ongoing review and maintenance of the Township website's accessibility CD standards -Development and design of graphics for social media messaging and website 0 cu slider banners 0 -Development and design of sale of o land by public tender website landing v N page 0 o -Development and design of an upcoming web a e for A riTourism 0 0 v m M x m -Updates to the Municipal Law Division website landing page(i.e., licensing and dog tag purchase/renewal) -Updates to Oro-Medonte Fire& Emergency Services website landing page with a focus on public education N -Confirmation of preferable web hosting a platform through Council endorsement n —GHD Digital U) -Execution of contract with GHD Digital No -Significant focus pertaining to N co necessary backend website work for o the Website Migration Project N cn Prioritization All Donna July-October 2022 Modifications being made to clarify _ Review Hewitt prioritization tool for use in 2023-2024 a) process CD m November, December 2022 Updated prioritization tool utilized for 2023- N 2024 capital budget process. v January, February 2023 0 Tool to be reviewed post budget process 0 March, April 2023 m No change 7 CD May, June, July 2023 No change 0. a) Records All Yvonne July-October 2022 Users' system requirements defined; E: Digitization Aubichon outreach to municipalities in Simcoe Q County, York and Durham to determine system and implementation best practices n and obtains stem references o 0 CD November, December 2022 Based on user requirements and best Q practice research, focus narrowed to 3 =' o service providers. o No Demos, cost estimates and references requested/coordinated. 0 0 0 v m M x m Funding request will be included in 2023- 2024 capital budget with report to award targeting Q1 2023. January, February 2023 Council report anticipated March/April pending budget approval. Alternative bridge process in development N as interim measure until new system and a policies are in place. n March, April 2023 Report presented to Council with support N received to expand our existing agreement o with Ricoh Canada for use of LaserFiche N co as our records management system. o Agreement under review and �Ny, im lementation plan in development. May, June, July 2023 Project launched and implementation underway. Defining and finalizing CD system structure. N v n O O m O n m Q v' n v O CD O CD Q w =. Cn v o 0 O N � o n O O v CD M x m 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICE BOARD (JMSB) 2023 First Quarter (Q1) Meeting -- April 2711, 2023 9:30am — noon Harbour Shore Community Room, Victoria Harbour Present: SSEA Chair, Councillor Steffen Walma Township of Tiny Councillor Danielle Alexander Township of Springwater Councillor Roberta Bald Town of Midland Councillor Brian Bochek Township of Georgian Bay Councillor Suzanne Marchand Town of Penetanguishene Deputy Mayor Barry Norris Township of Tay Councillor Mark Taylor Township of Severn Staff present: Julie Cayley Executive Director Melissa Carruthers Manager Source Water Protection, RMO/RMI Aisha Chiandet (via Zoom) Water Scientist/Limnologist Cliff Evanitski Office Manager Judy Limoges Financial Services Coordinator/Treasurer Lex McPhail IT Manager/GIS Applications Specialist Nikki Priestman Watershed Health Specialist Nicole Stott Source Water Protection Intern Regrets: Councillor Lori Hutcheson Township of Oro-Medonte Guests: Bill Thompson Manager, Watershed Plans & Strategies Lake Simcoe and Region Conservation Authority 1. WELCOME AND CALL TO ORDER Chair Walma called the meeting to order at 9:30 am. 2. ADOPT AGENDA MOTION: 2023-001 Moved by: B. Norris Seconded by: R. Bald RESOLVED THAT: the SSEA Joint Municipal Service Board approves the Meeting Agenda as amended, dated April 27th, 2023; and FURTHER THAT: the Staff Report 05.1-23-SSEA re: Flow Meter Purchase from Reserve dated April 25th, 2023, be added under SSEA BUSINESS/Financial Reports as Item 7.6. Carried; Page 136 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SSEA Joint Service Board Meeting—2023 1 st Quarter Mtg—April 27th 2023 Page 2 of 6 3. DECLARATION OF PECUNIARY INTEREST None declared. 4. APPROVAL OF PAST MINUTES 4.1 Minutes of 2022 Fourth Quarter (Q4) meeting of the SSEA Joint Municipal Service Board held January 30th, 2023 MOTION: 2023-002 Moved by: M. Taylor Seconded by: D. Alexander RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of the Fourth Quarter(Q4) meeting of the SSEA Joint Municipal Service Board held January 30th, 2023. Carried; 4.2 Business arising from the minutes MOTION: 2023-003 Moved by: S. Marchand Seconded by: B. Norris RESOLVED THAT: the SSEA Joint Municipal Service Board receives the verbal update re: Goose Management, as information. Carried; S.SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING 5.1 Suspend the SSEA meeting to allow the SSSPA to meet MOTION: 2023-004 Moved by: R. Bald Seconded by: M. Taylor RESOLVED THAT: the SSEA Joint Municipal Service Board meeting be suspended to allow the Severn Sound Source Protection Authority meeting to proceed at 9:35 a.m. Carried; 5.2 Severn Sound Source Protection Authority Meeting 5.3 Re-convene the SSEA Joint Service Board Meeting MOTION: 2023-005 Moved by: M. Taylor Seconded by: D. Alexander RESOLVED THAT: the SSEA Joint Municipal Service Board meeting reconvene at 10:11 a.m. Carried; Page 137 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SSEA Joint Service Board Meeting—2023 1 st Quarter Mtg—April 27t', 2023 Page 3 of 6 6. PRESENTATIONS Presentation Re: SSEA Field Monitoring MOTION: 2023-006 Moved by: S. Marchand Seconded by: D. Alexander RESOLVED THAT: the SSEA Joint Municipal Service Board receives the presentation re: SSEA 2023 Field Monitoring for information. Carried; 7.SSEA BUSINESS a. SSEA 1st Quarter 2023 Report MOTION: 2023-007 Moved by: R. Bald Seconded by: B. Norris RESOLVED THAT: the SSEA Joint Municipal Service Board receives the 1st Quarter 2023 Report for information. Carried; b. SSEA Financial Reports 7.1 Staff Report 01-23-SSEA—2023 1st Quarter Draft Financials MOTION: 2023-008 Moved by: B. Bochek Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 01-23-SSEA regarding the 2023 First Quarter Draft Financials be received as information. Carried; 7.2 Staff Report 02-23-SSEA— Status of 2022 Audit - verbal MOTION: 2023-009 Moved by: M. Taylor Seconded by: S. Marchand RESOLVED THAT: Staffs verbal Report No. 02-23-SSEA regarding the Status of the 2022 Audit be received as information. Carried; 7.3Staff Report 03-23-SSEA— Insurance Update MOTION: 2023-010 Moved by: B. Norris Seconded by: B. Bochek RESOLVED THAT: Staff Report No. 03-23-SSEA regarding SSEA's 2023 Insurance Update, be received as information. Carried; Page 138 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) SSEA Joint Service Board Meeting—2023 1 st Quarter Mtq—April 27 th 2023 Page 4 of 6 7.4Staff Report 04-23-SSEA— Charge Out Rate Review MOTION: 2023-011 Moved by: M. Taylor Seconded by: B. Norris RESOLVED THAT: Staff Report No. 04-23-SSEA regarding SSEA's 2023 Charge Out Rate Review be received as information: and FURTHER THAT: The Board approves SSEA staff communication to municipal partners in advance of charging new rates; and FURTHER THAT: The Board approves the proposed charge out rates effective April 27th, 2023. Carried; 7.5 Staff Report 05-23-SSEA— Draft 2024 SSEA Budget MOTION: 2023-012 Moved by: R. Bald Seconded by: M. Taylor RESOLVED THAT: Staff Report No. 05-23-SSEA regarding the 2024 Draft Budget be received; and FURTHER THAT: The SSEA Board direct its Executive Committee to work with staff to finalize a 2024 draft Budget for the Board's review and approval. Carried; 7.6 Staff Report 05.1-23-SSEA— Flow Meter Purchase from Reserve MOTION: 2023-013 Moved by: B. Bochek Seconded by: S. Marchand RESOLVED THAT: Staff Report No. 05.1-23-SSEA regarding the Flow Meter Purchase from Reserve be received; and FURTHER THAT: the Board approves the use of$10,000 capital asset reserve monies to partially fund the purchase. Carried; 8. SSEA CORPORATE ADMINISTRATION UPDATES 8.1 Staff Report 06-23-SSEA—2023 Grant Application Update MOTION: 2023-014 Moved by: D. Alexander Seconded by: R. Bald RESOLVED THAT: Staff Report No. 06-23-SSEA regarding SSEA Grant Application Update, be received for information. Carried; 8.2Staff Report 07-23-SSEA—SSEA Invasive Species Program Update MOTION: 2023-015 Moved by: M. Taylor Seconded by: B. Bochek RESOLVED THAT: Staff Report No. 07-23-SSEA, regarding SSEA Invasive Species Program Update, be received for information. Carried; Page 139 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SSEA Joint Service Board Meetinq—2023 15t Quarter Mtq—April 27th 2023 Page 5 of 6 8.3 Staff Report 08-23-SSEA—SSEA Building Tree Capacity in the Severn Sound Watershed Project MOTION: 2023-016 Moved by: D. Alexander Seconded by: R. Bald RESOLVED THAT: Staff Report No. 08-23-SSEA regarding Building Tree Planting Capacity in the Severn Sound Watershed Project, be received for information. Carried; 8.4Staff Report 09-23-SSEA—SSEA Monitoring Program Update MOTION: 2023-017 Moved by: S. Marchand Seconded by: B. Bochek RESOLVED THAT: Staff Report No. 09-23-SSEA regarding SSEA Monitoring Program Update, be received for information. Carried; 8.5Staff Report 10-23-SSEA— Update Re: HYDAT Flow Gauges in Severn Sound MOTION: 2023-018 Moved by: B. Norris Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 10-23-SSEA Update regarding HYDAT Flow Gauges in Severn Sound, be received for information. Carried; 8.6Staff Report 11-23-SSEA—SSEA Office Lease Update MOTION: 2023-019 Moved by: B. Norris Seconded by: S. Marchand RESOLVED THAT: Staff Report No. 11-23-SSEA regarding the SSEA Office Lease Update be received for information; and FURTHER THAT: THE Board authorizes the Chair and Executive Director to sign the Addendum as presented at its meeting of April 27th, 2023. Carried; 8.7 Staff Report 12-23-SSEA— Improving Habitat in the Severn Sound Watershed Project (GLLAF) Update MOTION: 2023-020 Moved by: B. Bochek Seconded by: R. Bald RESOLVED THAT: Staff Report No. 12-23-SSEA regarding Improving Habitat in the Severn Sound Watershed Project (GLLAF) Update, be received for information. Carried; 8.8Staff Report 13-23-SSEA—SSEA Past and Upcoming Events Update MOTION: 2023-021 Moved by: D. Alexander Seconded by: B. Norris RESOLVED THAT: Staff Report No. 13-23-SSEA regarding SSEA Past and Upcoming Events Update, be received for information. Carried; Page 140 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SSEA Joint Service Board Meeting — 2023 1st Quarter Mt —A ril 27tt' 2023 Page 6 of 6 8.9 Staff Report 14-23-SSEA- SSEA Corporate Signing Authority MOTION: 2023-022 Moved by: M. Taylor Seconded by: S. Marchand RESOLVED THAT: Staff Report No. 14-23-SSEA regarding SSEA Corporate Signing Authority be received as information; and FURTHER THAT: SSEA's Executive Director Julie Cayley, IT Manager/GIS Applications Specialist Lex McPhail, Board Chair Steffen Walma and Vice Chair Danielle Alexander be approved as designated signing authorities for 2023 (Q1 through Q4). Carried; 9.EXECUTIVE DIRECTOR UPDATE Verbal on table MOTION: 2023-023 Moved by: B. Norris Seconded by: S. Marchand RESOLVED THAT: The Executive Director Q1 Staff Report No. 15-23-SSEA be received for information. Carried; 10. ANNOUNCEMENTS None. 11. CORRESPONDENCE MOTION: 2023-024 Moved by: B. Norris Seconded by: M. Taylor RESOLVED THAT: The correspondence from the Township of Tiny dated March 24, 2023 regarding the Resolution Calling Upon Federal and Provincial Government to Support Small Great Lakes Communities, be received for information. Carried; 12. CLOSED SESSION None. 13. OTHER BUSINESS None. 14. ADJOURN MOTION: 2023-025 Moved by: D. Alexander Seconded by: S. Marchand RESOLVED THAT: this meeting of the SSEA Board of Directors held April 27th, 2023 adjourn at 12.02 p.m. to meet again July 20th, 2023 or at the call of the Chair. Carried. f• �ssL+C Chair, effen W ma Executive Director, Julie 'ayley Approved this 20th day of July, 2023 Page 141 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... Nw �CIl.�U DRINKING W ATER -+� i_egionke5imcae '4� SOURCE PROTECTIAL ON '" Authority ep 3 Conservation ACT FOR CLEAN WAVERMA South Georgian Bay Lake Simcoe Source Protection Region SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING NO. 01-23-SSSPA Thursday April 27th, 2023 9:37 a.m. to 10:11 a.m. In-person and Zoom Present: SSEA Chair, Councillor Steffen Walma Township of Tiny Councillor Danielle Alexander Township of Springwater Councillor Roberta Bald Town of Midland Councillor Brian Bochek Township of Georgian Bay Councillor Suzanne Marchand Town of Penetanguishene Deputy Mayor Barry Norris Township of Tay Councillor Mark Taylor Township of Severn Staff present: Julie Cayley Executive Director Melissa Carruthers Manager Source Water Protection, RMO/RMI Aisha Chiandet (via Zoom) Water Scientist/Limnologist Cliff Evanitski Office Manager Judy Limoges Financial Services Coordinator/Treasurer Lex McPhail IT Manager/GIS Applications Specialist Nikki Priestman Watershed Health Specialist Nicole Stott Source Water Protection Intern Regrets: Councillor Lori Hutcheson Township of Oro-Medonte Guests: Bill Thompson Manager, Watershed Plans & Strategies Lake Simcoe and Region Conservation Authority 1. WELCOME AND GALL TO ORDER Chair Walma called the meeting to order at 9:37 a.m. Page 142 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... MEETING NO. 01-23-SSSPA Minutes Thursday April 27tt', 2023 Page 2 of 3 2. ADOPT AGENDA MOTION: 2023-001-SSSPA Moved by: D. Alexander Seconded by: S. Marchand RESOLVED THAT: the SSSPA approves the Meeting Agenda dated April 27th, 2023. Carried; 3. DECLARATION OF PECUNIARY INTEREST 4. APPROVAL OF PAST MINUTES 4.1 Minutes of the SSSPA meeting held April 28th, 2022 were approved at the July 26th, 2022 SSEA Board meeting (Motion 2022-032). 5. SOURCE PROTECTION COMMITTEE UPDATE/PRESENTATION 6.1 STAFF Report No.0 1-23-SSSPA from Lynn Dolin, Chair of the South Georgian Bay-Lake Simcoe Source Protection Committee MOTION: 2023-002-SSSPA Moved by: B. Bochek Seconded by: B. Norris RESOLVED THAT: Staff Report No. 01-23-SSSPA regarding the Source Protection Committee update from Chair Lynn Dolin be received as information. Carried; 6. PRESENTATION —SOURCE PROTECTION; A PARTNERSHIP TO PROTECT MUNICIPAL WATER DRINKING SOURCES 6.1 Presentation by Bill Thompson, Manager, Watershed Plans and Strategies at Lake Simcoe Region Conservation Authority MOTION: 2023-003-SSSPA Moved by: M. Taylor Seconded by: B. Bochek RESOLVED THAT: the Presentation by Bill Thompson on Source Protection; A Partnership to Protect Municipal Drinking Water Sources, be received as information. Carried; 7. 2022 REGIONAL ANNUAL REPORTING 7.1 STAFF Report No.02-23-SSSPA Re: Regional Overview MOTION: 2023-004-SSSPA Moved by: R. Bald Seconded by: M. Taylor RESOLVED THAT: Staff Report No. 02-23-SSSPA by the SSEA Risk Page 2 of 3 Page 143 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... MEETING NO. 01-23-SSSPA Minutes Thursday April 27th, 2023 Page 3 of 3 Management Official/Risk Management Inspector regarding an overview of regional Source Protection Plan annual reporting implementation, be received as information. Carried; 8. RISK MANAGEMENT OFFICIAL/RISK MANAGEMENT INSPECTOR UPDATE 8.1 STAFF Report No.03-23-SSSPA Re: DWSP and RMO updates MOTION: 2023-005-SSSPA Moved by: S. Marchand Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 03-23-SSSPA by the SSEA Risk Management Official/Risk Management Inspector regarding the Severn Sound Source Protection Authority Drinking Water Source Protection and SSEA Risk Management Services updates, be received as information. Carried; 9. SOURCE PROTECTION PLAN AMENDMENT UPDATE 9.1 STAFF Report No.04-23-SSSPA Re: SPP Amendments Update MOTION: 2023-006-SSSPA Moved by: M. Taylor Seconded by: B. Bochek RESOLVED THAT: Staff Report No. 04-23-SSSPA by the SSEA Risk Management Official/Risk Management Inspector regarding the status of various Source Protection Plan amendments, be received as information. Carried; 10. OTHER BUSINESS 11. ADJOURN MOTION: 2023-007-SSSPA Moved by: R. Bald Seconded by: B. Norris RESOLVED THAT: this meeting of the Severn Sound Source Protection Authority held on April 27th, 2023 adjourn at 10:11 am to meet ag 6 at the call of the Chair. Carried. Ghai , Steffen Wal Executive Di c r, Julie Cyley Approved this 201h day of July, 2023 Page 3 of 3 Page 144 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICE BOARD (JMSB) EXECUTIVE COMMITTEE -- (in-person and zoom) June 29th, 2023 Township of Tiny Community Centre Present: SSEA Chair, Steffen Walma Township of Tiny SSEA Vice Chair, Danielle Alexander Township of Springwater SSEA Executive Member, Suzanne Marchand Town of Penetanguishene (via Zoom) Regrets: None Staff present via zoom video: Julie Cayley Executive Director Judy Limoges Treasurer Cliff Evanitski Office Manager 1. WELCOME AND CALL TO ORDER The meeting was called to order at 9:16 am. 2. ADOPT AGENDA MOTION: 2023-01-EC Moved by: D. Alexander Seconded by: S. Marchand RESOLVED THAT: the Executive Committee of the SSEA Joint Municipal Service Board approves the Meeting Agenda dated June 29 ", 2023. Carried; 3. DECLARATION OF PECUNIARY INTEREST: None declared. 4. APPROVAL OF PAST EXECUTIVE COMMITTEE MINUTES None. 5. PRESENTATIONS Chair Walma called on SSEA staff to present the 2024 Draft SSEA Budget. Executive Director Julie Cayley spoke to the pressure points in the current draft which calls for an increase of $224.299 (24.16%) over the 2023 approved Budget. Discussion followed at which time SSEA Treasurer Judy Limoges presented various options. The Executive Committee reached consensus on actions that paired the draft budget increase down to an increase of $114,478 (12.33%) over the 2023 approved budget. MOTION: 2023-02-EC Page 145 of 201 15.a) Correspondence from Severn Sound Environmental Association (SSEA) ... SSEA Executive committee Meeting June 29t", 2023 Page 2 of 2 Moved by: S. Marchand Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 16-23-SSEA regarding the 2024 Draft Budget be received; and FURTHER THAT: The SSEA Executive Committee provides recommendations to staff regarding the 2024 draft Budget for the Boards' review and approval. Carried; 6. SSEA CORPORATE ADMINISTRATION UPDATES The Chair called upon SSEA staff to speak to the Policy Review Update Report. MOTION: 2023-03-EC Moved by: D. Alexander Seconded by: S. Marchand RESOLVED THAT: Staff Report No. 17-23-SSEA regarding the SSEA Policy Review Update be received as information; and FURTHER THAT: The Executive Committee recommends approval to the Board amending section 2.12 of the Letter of Agreement between SSEA and member municipalities to reflect the change in the Treasurer functions to the Township of Tay from the Town of Midland, and FURTHER THAT: The Executive Committee recommends approval to the Board the following draft policies as presented by SSEA staff on June 29tn, 2023: SSEA Credit Card Policy; SSEA Diversity and Inclusion Policy; and SSEA Reserve Policy. Carried; 7. OTHER BUSINESS None. 8. ADJOURN MOTION: 2023-04-EC Moved by: S. Marchand Seconded by: no seconder required RESOLVED THAT: the special meeting of the SSEA Executive Committee held on June 29tn 2023 adjourn at 10:30 am to meet again at the call of the Chair. Carried. S en Walma, r- Julie yley, Execute e Director ti Approved this day of 2023 Page 146 of 201 15.a) Correspondence fro 1 e Oar Sound Environmental Association (SSEA) ... i ntal P•�'� SSEA Board Meeting Highlights 2023 Q2 Meeting — July 20t", 2023 For the full meeting agenda including documents and reports, visit our web site https://severnsound.ca/about/meetings Presentations on various key 2023 • report on SSEA's Tree Programs capacity SSEA projects building: 2023 Tree Seedling Distribution SSEA's Watershed Health Coordinator, Nikki Program involved 288 participants from all Priestman, and Aisha Chiandet, SSEA's 8-member municipalities — resulting in the Water Scientist/Limnologist - provided planting of 14,740 native tree and shrub updates respectively on two MECP/COA seedlings; 13 community tree planting funded Projects (Stormwater Monitoring & events, 344 volunteers, 4,465 native trees State of Severn Sound Reporting); the & shrubs planted, 3 MPPs attended Fairlain Lake Algae Causation Study was • update of SSEA monitoring activities presented by Sarah Song, SSEA's Algae including an invitation to Board members Causation Study Assistant; and the to join on-lake sampling runs and/or Improving Habitat in the Severn Sound invertebrate sampling starting in August Watershed Project (GLLAF) was brought • update of past & upcoming events that forth by SSEA's Climate Resilience-Habitat SSEA will support/attend — attended 26 Intern, Emma Maurice. Presentations are events in Q2 posted SSEA Q2 Presentations to the Board • review of Severn Sound Source Protection Authority & Risk Management In brief activites for Q2 — on track to meeting July During the meeting the Board also; 1, 2024 Risk Management Plan deadline • Q2 ED highlights report included: met with Approved MP Chambers; attended GLSLCI AGM & • Draft 2024 Core Budget with the accepted WEGE award on behalf of Twp Executive Committee's recommendation of Tiny; met with Principal at Lakehead of a $114,478 increase over the approved University Orillia; connected with Great 2023 Core Budget Lakes Cruise Ship Association; corporate • Updated Reserve, Credit Card, & Diversity vehicle rental agreement in place with and Inclusion policies Enterprise; part of inaugural meeting of SSEA supporters interested in Received establishing an SSEA foundation; • 2023 2nd Quarter draft financials seasonal staff increase SSEA to 21 staff; • Q2 grant application update: $422,481 website upgrade & transition complete secured; $1,850 in community donations thank you County of Simcoe. received. Future meetings and Events • update on SSEA's Invasive Species (IS) October 26t", 2023, or at the call of the Program including highlights of SSEA's • support of various community events & Chair. Location to be determined visit: https://severnsound.ca/about- surveyed 27 municipal sites for IS us/meetings 489 Finlayson St. Box 460 Port McNicoll, ON, LOK 1 RO Phone: 705-534-7283 www.severnsound.ca Page 147 of 201 15.b) Minutes of Lake Simcoe Region Conservation Authority dated June 23... Lake Simcoe Region Conservation Authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-06-23 Friday, June 23, 2023 120 Bayview Parkway, Newmarket Meeting Minutes Board Members Present Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine (Vice Chair), Councillor S. Bell, Councillor A. Eek, Regional Councillor B. Garrod, Mayor R. Greenlaw, Mayor V. Hackson, Mayor I. Lovatt, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Deputy Mayor and Regional Councillor T. Vegh Board Members Absent Councillor F. Drodge, Councillor B. Hamilton, Councillor S. Harrison-McIntyre, Councillor D. Le Roy, Councillor M. Thompson, Councillor E. Yeo Staff Present S. Auger, R. Baldwin, T. Barnett, A. Brown, M. Critch, A. Cullen, P. Davies, C. Eves, D. Goodyear, D. Lembcke, G. MacMillan, S. McKinnon, G Peat, K. Read, C. Taylor, K. Yemm, K. Zeppieri Visitors Present R. Gilliland I. Land Acknowledgement Chair Emmerson acknowledged the Lake Simcoe watershed as traditional Indigenous territory and thanked all generations of Indigenous peoples for their enduring and unwavering care for this land and water. II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Moved by: C. Riepma Seconded by: C. Pettingill BOD-085-23 Resolved That the content of the Agenda for the June 23, 2023 meeting of the Board of Directors be approved as circulated. Carried Page 148 of 201 15.b) Minutes of Lake Simcoe Regig aC onggervr IsOMee ,goCioyBqgt� ne 23... Friday, June 23, 2023 Meeting Minutes Page 2 IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: P. Ferragine Seconded by: T. Vegh BOD-086-23 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 05-23, held on Friday, May 26, 2023 be approved as circulated. Carried b) Conservation Ontario Council Meeting Moved by: P. Ferragine Seconded by: T. Vegh BOD-087-23 Resolved That the minutes of Conservation Ontario's Council meeting held on Monday, April 3, 2023 be received for information. Carried V. Announcements Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor, updated the Board on some recent fundraising news: a) The 341" Annual Conservation Dinner was held on June 141". This sold-out event, attended by over 350 guests, generously supported the Foundation by raising over$250,000! A big thanks to everyone for making it such a success. b) The Bradford West Gwillimbury Mayor & Council's Golf Classic was held on June 161". This year's charity of choice was the new Nature Centre at Scanlon Creek Conservation Area.The tournament donated $100,000, and we can't thank the Town of Bradford West Gwillimbury Council and staff enough for this generous donation. c) The Connect Campaign has received its largest private donation. Mr. Paul Sadlon has donated $850,000 to help build the new Nature Centre at Scanlon Creek Conservation Area, and we are so honoured to receive this generous donation. d) The next planned event is the 51" Annual Lake Simcoe Conservation Foundation Golf Invitational being held on Monday, August 21s' at Oakdale Golf and Country Club. This event is sold out, but anyone interested in sponsoring or volunteering may contact Lee Hanson @ I.hanson@ Isrca.on.ca VI. Presentations a) 2024 Budget Assumptions General Manager, Corporate and Financial Services/CFO, Mark Critch, provided an overview of the 2024 proposed budget assumptions, first noting that the annual budget process begins mid Page 149 of 201 15.b) Minutes of Lake Simcoe Regig aC onggeoYlpMee ,goCioyBqgt� ne 23... Friday, June 23, 2023 Meeting Minutes Page 3 year of the previous year with the Board's approval of budget assumptions. This sets a clear direction for budget targets, enables staff to work with municipal funding partners to secure preliminary budget approvals, and allows staff to build the 2024 budget while providing for Board of Directors' influence on the general direction of the budget, thereby strengthening the advocacy role of Board members at municipal budget presentations. He noted the principles guiding the recommendations include inflation and cost-of-living allowance in line with local comparators, adjusting for municipal funding challenges, use municipal targets to guide budget development where feasible, recommended investment in the Conservation Authority's Strategic Plan Transformation 2022-2024 up to 1.5% increase, and long term funding for asset management to be addressed in a financial strategy being tabled in the fall with a small placeholder to be included in the 2024 budget. GM Critch advised that changes to funding guidelines in Bill 229 will replace General Levy/Special Capital/Special Operating with: • Category 1 (Mandatory: Core & Lake Simcoe Protection Plan), using CVA apportionment; • Category 2 (requested by municipality), MOU required; and • Category 3 (requested by Authority), MOU required. Governance rules will require multiple budget votes, including new areas to vote on Lake Simcoe Protection Plan budget, and new rules on what is core will require budget changes to correct funding irregularities, resulting in increases for some funders and decreases for others. The summary of budget recommendations for Board of Directors' approval included: 1. Inflation: up to 2.00%, only for applicable expenditures (2023: 4.0%); 2. Cost of Living Allowance: up to 2.00% (2023: 2.00%) plus applicable step increases; 3. Infrastructure levy for Asset Management: up to 0.50% (2023: 0.50% capital levy only); 4. Investment in Strategic Priorities: 1.50% (2023: 0.00%); 5. No new FTEs in 2024, unless fully funded from grants and/or fees, and salary review to be covered within funding envelopes; and 6. Mandatory expenditures: Up to 2.00% (2023 - Levy: 1.83%). Once approval of the budget assumptions, staff will develop the 2024 budget and continue to look for efficiencies and cost savings. To learn more or to view this presentation, please click this link: 2024 Budget Assumptions Presentation Moved by: A. Eek Seconded by: R. Greenlaw BOD-088-23 Resolved That the presentation by General Manager, Corporate and Financial Services/CFO, Mark Critch, regarding the proposed 2024 Budget Assumptions be received for information. Carried Page 150 of 201 15.b) Minutes of Lake Simcoe Regig aC onggeoYlpMee ,goCioyBqgt� ne 23... Friday, June 23, 2023 Meeting Minutes Page 4 Included in the agenda was Staff Report No. 31-23-BOD regarding the proposed 2024 Budget Assumptions. Moved by: A. Eek Seconded by: R. Greenlaw BOD-089-23 Resolved That Staff Report No. 31-23-BOD regarding the Conservation Authority's recommended budget assumptions for the 2024 fiscal year be approved. Carried b) The Conservation Authority's Role in Stormwater Management General Manager, Integrated Watershed Management, Don Goodyear, and General Manager, Development, Engineering and Restoration, Glenn MacMillan, provided an overview of the Conservation Authority's role in Stormwater Management, noting that stormwater is defined as excess or runoff water generated when it rains. Often seen as a waste product, stormwater should be viewed as a resource to manage. The Conservation Authority has a team of professionals (engineers, scientists, hydrologists, to name a few), who actively collaborate to manage stormwater runoff in the Lake Simcoe watershed through policy and research, exploring innovative technologies, and through urban restoration projects. Managing stormwater runoff is essential in protecting against flooding, and understanding it is a key component in supporting municipal partners to assess flood risk. It is also worth noting there's a difference between riverine flooding and urban flooding, and the drivers and opportunities for remediation and risk may differ. As stormwater travels across the landscape, making its way to streams and rivers, and, ultimately Lake Simcoe, it picks up contaminants along the way; such as, sediments, phosphorus, other nutrients, chemicals, oils, greases, etc. Urban stormwater runoff represents an estimated 28% of the phosphorus entering Lake Simcoe, and accordingly managing it is an area of focus for phosphorus load reduction and water quality maintenance in the lake. All urban areas across the watershed contribute to the stormwater phosphorus load. Pre the 1980s, in historical urban areas, stormwater was generally piped to watercourses without quantity or quality controls. From the 1980s to approximately 2010, stormwater management typically relied on stormwater ponds for quantity and quality control to meet design objectives such as peak flow reduction, total suspended solids, and associated phosphorus removal. The Lake Simcoe Protection Plan developed by the Ministry of the Environment, Conservation and Parks and released in 2008 introduced water quality policies that encourage a treatment train approach for stormwater management.This approach promotes Low Impact Development features that mimic the natural hydrologic cycle, moving away from reliance on Page 151 of 201 15.b) Minutes of Lake Simcoe Regig aC onggeoYlpMee ,goCioyBqgt� ne 23... Friday, June 23, 2023 Meeting Minutes Page 5 stormwater management ponds alone. Since 2010, there has been an evolution from ponds to a treatment-train approach to manage stormwater. The Conservation Authority has been providing leadership and expertise to promote environmentally sustainable development practices for stormwater management for almost two decades. To learn more, please click this link to view the presentation: Stormwater Management Presentation Moved by: A. Eek Seconded by: S. Bell BOD-090-23 Resolved That the presentation by General Manager, Integrated Watershed Management, Don Goodyear, and General Manager, Development, Engineering and Restoration, Glenn MacMillan, regarding an overview of the Conservation Authority's role in Stormwater Management be received for information. Carried Included in the agenda was Staff Report No. 32-23-BOD regarding the Conservation Authority's role in stormwater management. Moved by: A. Eek Seconded by: S. Bell BOD-091-23 Resolved That the Staff Report No. 32-23-BOD regarding the Conservation Authority's role in stormwater management be received for information. Carried VII.Hearings There were no Hearings at this meeting. VIII. Deputations There were no Deputations at this meeting. IX. Determination of Items Requiring Separate Discussion No items were identified under items requiring separate discussion. X. Adoption of Items not Requiring Separate Discussion Items No. 1 -4 were identified under items not requiring separate discussion. Moved by: B. Garrod Seconded by: P. Ferragine BOD-092-23 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Page 152 of 201 15.b) Minutes of Lake Simcoe Regig aC onggeoYIsOMee ,goCioyBqgt� lne 23... Friday, June 23, 2023 Meeting Minutes Page 6 Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence BOD-093-23 Resolved That no Correspondence Items be received. Carried 2. Conservation Authorities Act Transition - Quarterly Progress Report No. 5 for June 2023 BOD-094-23 Resolved That Staff Report No. 33-23-BOD regarding the Conservation Authority Transition Quarterly Progress Report No. 5 be received; and Further that the June 2023 Conservation Authority Transition Quarterly Progress No. 5 be approved for submission to the Ministry of Natural Resources and Forestry. Carried 3. Updates to Ontario Regulation 179/06 Implementation Guidelines BOD-095-23 Resolved That Staff Report No. 34-23-BOD regarding the updates to the Lake Simcoe Region Conservation Authority's Ontario Regulation 179/06 Implementation Guidelines and the revised document 'Attachment A' be received; and Further That the revised 'Ontario Regulation 179/06 Implementation Guidelines' be approved for implementation effective July 1, 2023. Carried 4. Procurement results for Nature Centre Development Project: Owner's Representative Consultant BOD-096-23 Resolved That Staff Report No. 35-23-BOD regarding the results of Request for Proposal 2021-CL-0003 Owner's Representative Services for the Scanlon Creek Nature Centre Project be received; and Further that staff's recommendation to award the contract to CBRE be endorsed; and Further that the Chief Administrative Officer be directed to finalize a contract to retain the services of CBRE. Carried XI. Consideration of Items Requiring Separate Discussion No items required separate discussion. XII.Closed Session The Board moved to Closed Session to deal with confidential human resources matters. Moved by: T. Vegh Seconded by: R. Greenlaw BOD-097-23 Resolved That the Board move to Closed Session to deal with confidential human resources matters; and Page 153 of 201 15.b) Minutes of Lake Simcoe Regig aC onggeoYlpMee ,goCioyBqgt� ne 23... Friday, June 23, 2023 Meeting Minutes Page 7 Further that the Chief Administrative Officer, members of the Executive Leadership Team, and the Event and Marketing Specialist remain in the meeting for the discussion on Item a); Further that the Director, Human Resources and the Chief of Staff remain in the meeting for the discussion on Item b); Further that the Chief Administrative Officer and the Chief of Staff remain in the meeting for the discussion on Item c). Carried The Board rose from Closed Session to report findings. Moved by: A. Eek Seconded by: S. Bell BOD-098-23 Resolved That the Board rise from Closed Session and report findings. Carried a) 2023 Conservation Awards Recipients Moved by: P. Ferragine Seconded by: I. Lovatt BOD-099-23 Resolved That Confidential Staff Report No. 36-23-BOD regarding the 2023 Conservation Awards Recipients be received; and Further that the Board's selection of the George R. Richardson Award recipient be approved. Carried b) Confidential Human Resources Matter Moved by: P. Ferragine Seconded by: I. Lovatt BOD-100-23 Resolved That Confidential Staff Report No. 37-23-BOD regarding a confidential human resources matter be received; and Further that the recommendations contained within the report be approved. Carried c) Confidential Human Resources Matter Moved by: P. Ferragine Seconded by: I. Lovatt BOD-101-23 Resolved That Confidential Staff Report No. 38-23-BOD regarding a confidential human resources matter be received; and Further that the recommendations contained within the report be approved. Carried Page 154 of 201 15.b) Minutes of Lake Simcoe Regig aC onggervr 1pMee ,goCioyBqgt� ne 23... Friday, June 23, 2023 Meeting Minutes Page 8 XIII. Other Business a) Chair Emmerson noted that the next meeting will be held on Friday, July 28, 2023 at 9:00a. This meeting will be held in person at the Newmarket Administrative Offices. b) Regional Councillor Garrod was pleased to advise that the Township of Uxbridge received a grant of close to $49,000 from the Conservation Authority for their South Balsam Street Pond Retrofit project to install catch basin seals. Key performance indicators and milestones for the project are to reduce 1.365 kg/year of additional phosphorus, to reduce Phosphorus inputs to Uxbridge Brook, and to install 65 catch basin shields. XIV. Adjournment Moved by: C. Riepma Seconded by: C. Pettingill BOD-102-23 Resolved That the meeting be adjourned at 11:10 a.m. Carried —05) Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 155 of 201 15.c) Correspondence from Orillia Public Library re: Township of Oro-Med... III 111�111 n � r ` ry Memo Libra To: Shawn Binns, Director, Operations&Community Services,Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Bessie Sullivan, CEO, Orillia Public Library Date: August 1, 2023 Subject: Township of Oro-Medonte Statistics:July2023 Please see our monthly statistics below for the Township of Oro-Medonte. Don't hesitate to contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* —borrowing Renewals August 1, 2023 July 1-31, 2023 July 1-31, 2023 Township of Oro- 1,302 484 4,168 Medonte Adult Township of Oro- 267 71 782 Medonte Child Township of Oro- 42 8 22 Medonte Youth Township of Oro- 0 0 0 Medonte Housebound E-Access 74 N/A N/A Total 1,685 564 ,972 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are a-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. *Number of members subject to final verification by Orillia Public Library. Page 156 of 201 The Sarjeant Company Limited-Permit to take water I Environmental... https://ero.ontario.ca/notice/019-7446#location-details 15.d) Correspondence from the Environmental Registry of Ontario re: The ... Ontarioe Environmental Registry of Ontario The Sarjeant Company Limited Instrument type: Permit to take water (/taxonomy/term/334) ERO (.E.nv.i_ronmen_ta.1 019-7446 Reg i_st ry.._o f._O_n to 1'i_O.) number Ministry reference 3418-CTMUQ3 number Notice type Instrument Act Ontario Water Resources Act, R.S.O. 1990 Posted by Ministry of the Environment, Conservation and Parks Notice stage Proposal Proposal posted August 3, 2023 Comment period August 3, 2023 - September 2, 2023 (30 days) Open Last updated August 3, 2023 This consultation closes at 11 :59 p.m. on: Proposal summary September 2, 2023 This permit is a new Permit to Take Water for The Sarjeant Company Limited. Water will be taken from one well for industrial-aggregate washing purposes in the Township of Oro-Medonte, Ontario. Location Site address details 2065 Line 7 North Oro-Medonte, ON Canada Site location map The location pin reflects the approximate area where environmental activity is Page 157 of 201 1 of 4 2023-08-10, 8:50 a.m. The Sarjeant Company Limited-Permit to take water I Environmental... https://ero.ontario.ca/notice/019-7446#location-details 15A 9xrrymWence from the Environmental Registry of Ontario re. The ... View this location on a map (https://maps.google.com/?q=44.542536,= 79.580912) Proponent(s) The Sarjeant Company Limited 15 Sarjeant Drive Midland, ON L4R 5V9 Canada Page 158 of 201 2 of 4 2023-08-10, 8:50 a.m. The Sarjeant Company Limited-Permit to take water I Environmental... https://ero.ontario.ca/notice/019-7446#location-details 15.d) Correspondence from the Environmental Registry of Ontario re. The ... Proposal This permit is a new Permit to Take Water for The Sarjeant Company Limited. Water will be taken from one well for industrial-aggregate washing purposes, in details the Township of Oro-Medonte, Ontario. Details of the water taking are as follows: Source of water - Well 2 • purpose of taking: aggregate washing • maximum rate per minute (litres) 454 • maximum number of hours of taking per day: 24 • maximum volume per day(litres) 654,624 • maximum number of days of taking per year: 200 • period of water taking: between March 1 and December 31 for 10 years There are 3 categories of a Permit to Take Water: • Category 1: water takings are anticipated to have a lower risk of causing an unacceptable environmental impact/interference • Category 2: water takings are anticipated to having a higher potential of causing unacceptable environmental impact or interference • Category 3: water takings are anticipated to have the highest potential of causing unacceptable environmental impactor interference The proposed water taking qualifies as a Category 3 permit. Supporting View materials in person materials Some supporting materials may not be available online. If this is the case, you can request to view the materials in person. Get in touch with the office listed below to find out if materials are available. Client Services and Permissions Branch 135 St. Clair Avenue West Floor 1 Toronto, ON M4V 1 P5 Page 159 of 201 3 of 4 2023-08-10, 8:50 a.m. The Sarjeant Company Limited-Permit to take water I Environmental... https://ero.ontario.ca/notice/019-7446#location-details 15.d) Cgffggondence from the Environmental Registry of Ontario re. The ... 416-314-8001 or 1-800-461-6290 Comment Let us know what you think of our proposal. Have questions? Get in touch with the contact person below. Please include the .ERO (.E.nvi_ro_n_m_ental _Regi_stfy_of_O_nta_ri_o). number for this notice in your email or letter to the contact. Read our commenting and privacy_policies. (/page/commenting-privacy_) Submit by mail Client Services and Permissions Branch Client Services and Permissions Branch 135 St Clair Ave West 1 st Floor Toronto, ON M4V 1 P5 Canada Connect with Contact us Client Services and Permissions Branch 416-314-8001 or 1-800-461-6290 enviropermissions@ontario.ca Page 160 of 201 4 of 4 2023-08-10, 8:50 a.m. 15.e) Correspondence to City of Orillia from Ministry of the Solicitor G... Ministry of the Solicitor General Ministere du Solliciteur general Ontario Strategic Policy Division Division des politiques strategiques Office of the Assistant Deputy Minister Bureau du sous-ministre adjoint 25 Grosvenor Street, 91h Floor 25, rue Grosvenor, 9e etage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel:416 212-4221 Tel. :416 212-4221 Gayle Jackson CAO City of Orillia Giackson(a-)orillia.ca July 19, 2023 Greetings Gayle Jackson, Thank you for submitting your proposal for the Ontario Provincial Police (OPP) detachment board framework. Your patience has been greatly appreciated while all proposals went through a thorough review process. At this time, I am pleased to confirm that the Orillia OPP detachment board proposal has been approved by the Solicitor General to the next step in finalizing the board compositions, which is posting the composition on the Ontario Regulatory Registry (ORR). The ministry is currently working on drafting the regulation, which is expected to be available on the Ontario Regulatory Registry (ORR) for public comment in the summer or fall. Posting of the regulation is one of the last steps before the regulation can be finalized in advance of bringing the Community Safety and Policing Act, 2019 (CSPA) into force in early 2024. The following board composition(s) have been approved for posting. Board Communities Council Community Provincial Total Serviced Seats Representative Appointment Seat(s) Seats Seat(s) 1 City of Orillia, Oro- 4 4 2 10 Medonte Township, Ramara Township, Severn Township On behalf of the Ministry of the Solicitor General, I would like to express my appreciation to all the communities involved in the proposal development process. I acknowledge and value the significant efforts undertaken to create a proposal for a detachment board that addresses the unique needs of each community that receives OPP policing services in your detachment. As the proposal lead, I kindly request that you disseminate this correspondence to all communities serviced by the proposed detachment board. Page 161 of 201 15.e) Correspondence to City of Orillia from Ministry of the Solicitor G... The ministry is planning to share more guidance as soon as possible on next steps, with the understanding that municipalities and First Nations require time to plan for the implementation of OPP detachment boards before the CSPA comes into force. If you have any questions or concerns in the meantime, please contact Devendra Sukhdeo, Senior Policy Advisor, Public Safety and Policing Policy Unit (PSPPU), Strategic Policy Division, at Devendra.Sukhdeo(a)ontario.ca. Sincerely, Sarah Caldwell Assistant Deputy Minister, Strategic Policy Division Ministry of the Solicitor General Page 162 of 201 16.a) Correspondence from Lisa Groves, Barrie Automotive Flea Market re:... Mailing: PO Box 210,Oro-Medonte,ON LOL 2XO Phone:705-487-3663 MWebsite:www.thebafm.com Berea Alutornotive Flea Market kt Email:info@thebafm.com May 17, 2003 Township of Oro-Medonte 148 Line 7 South Oro-Medonte,ON LOL 2EO Via Email—deputation@oro-medonte.ca Dear Mayor,Council&Staff, Thank you for the opportunity for a brief deputation on May 241h,2023,outlining the event schedule for 2023 at Burl's Creek Event Park.This letter is to comply with the AGCO requirement of written notice being provided to several different government agencies. June 15t_41h 391h Annual Spring Barrie Automotive Flea Market Sept 71h—loth 52"d Annual Fall Barrie Automotive Flea Market For more than twelve years the Barrie Automotive Flea Market has been awarded the distinction of one of the Top 100 Festivals&Events in Ontario. Here is an excerpt from the press release: "Festivals and Events Ontario(FEO)is proud to announce the 2023 Top 100 Festivals&Events in Ontario.These Top 100 recipients represent festivals and events that excel within the industry.The FEO Top 100 Awards program recognizes festivals and events for their excellence in creativity,community engagement and overall event experience." Thank you in advance for the letter designating the Barrie Automotive Flea Market as Municipally Significant.We are proud to be a leader in the tourism industry in Ontario,especially Oro-Medonte. Si rely, Lis/Gv Bamotive Flea Market CC. Clerk's Department iteeter@oro-medonte.ca OPP—Coyer Yateman coyer.yateman@opp.ca a, -Joe Pileggi giuseppe.pileggi@opp.ca a Fire Chief—Hugh Murray hmurraY oro-medonte.ca AGCO—Stephen Hetherington step hen.hetherington@agco.ca 00 County of Simcoe Paramedics—sarah.mills@simcoe.ca FESTIVALS& EVENTS 4NTAR O SMDHU—Robert Townes robert.townes@smdhu.org Page 163 of 201 16.b) Correspondence from Jane Dixon-Barlow and Robert Barlow re: Drain... H. ROBERT BARLOW, K.C. 5 McLean Crescent Oro-Medonte, Ont. L3V QK2 TEL: (705) 326-6881 E-MaiI : hrbarlow653@gmail.corn June 20, 2023 Delivered Mayor Randy Greenlaw and Council of The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LOL2E0. RECr_1 :]D RE: Drainage Issue at 5 & 7 McLean Crescent Oro-Medonte JUL 0 5 ORO-MEDODear Mayor Greenlaw and Councillors: TOWNSH My wife and I would like to commence the process to have the Township of Oro- Medonte secure a registered drainage easement for maintenance purposes to alleviate what is becoming a very serious issue for us and our neighbour. Watershed from the McLean Reserve on Eight Mile Point drains, via a Township ditch, from the centre area south along the west side of McLean Crescent to a Township metal culvert opposite 5 McLean Crescent and then between #5 and 47 McLean Crescent into Lake Simcoe. The problem is that just before the water drains into Lake Simcoe there is approximately a 20 foot area which we have attempted over the years to keep open to control the flow with cement blocks. This year the problem has become extremely worse with the heavy rains causing the blocks to cave in, causing flooding to both properties. Attempts to rectify this with 4 x 4 blocks of wood, as the photos enclosed illustrate, have been unsuccessful, as the heavy rain water washes them away. It appears that the Township is aware of this problem in the Eight Mile Point area, as at other properties at # 17, 147 and 208 Eight Mile Point Road, the Township has constructed at it's cost culvert facilities to Lake Simcoe to solve Township drainage problems. There is an existing drainage ditch easement registered on both properties when the initial development occurred in the 1950's, but well before the Township difficulties were encountered. Page 164 of 201 16.b) Correspondence from Jane Dixon-Barlow and Robert Barlow re. Drain... If there is any format for the Township easement or a Consent form for one, we would appreciate receiving copies and we feel confident the owners of Lot 7 are similarly concerned and will agree. We would be happy to attend any deputation, have you attend at the property, or provide any further information or documentation the Township may require, please advise. We are hopeful an expedited resolution will occur before the fall rains. Yours truly e n-4, cane Dixon-Barlow H. Robert Bar ow Page 165 of 201 4 {��4 F •ems }_ ,�. "�F 1 �.�"�r. v ' 9 y„ �'I IO it r VON PP Y ' A A r .µ - "`'t�14Y+ fP � i(;.. "=fie•` �.�, LLL ./; S •f L. * 1 ; ..ilk. ,,gi.pp � hW.".,'1 J.�a -1 r"�' 4 'J � . • � . i ♦ .fc aFr M y er A .a h. �.a•'" r - , ' �� :fir � 1 � ' �Y I�Y R• 1�. 'j1Y yea A.) ♦ , 4 , r h �al�I �y1i' }`�•I �^�. 4'�'.,°l-�!� '�'� rt'+� fin ..\ 'F�". r-� .��. y�y L Ca �'�'_ ra4 ytii ,Yf� --• '. '� ±� '�ytq�+.t[ ..�`' � t11. 4i" {� �,t'► h ..fir, t< r3.:i�" *meµ n"d."'.:c6c.�. Va M � F+ = ti i xj Ilk F A .'� es S . 4 -. � v • f � �_�� '�� •�r +fir r;,+.. w �� • asp• - s 1 .� �•• •• •` •C • ' r Y - '• some 16.c) Correspondence from Cheryl Gotthelf, Candlelighters Simcoe re: Req... Township of Oro-Medonte From: Cheryl <candlelighterssimcoea-gmail.com> Sent: Tuesday, July 18, 2023 2.28 PM To: Greenlaw, Randy <randy.greenlawa-oro-medonte.ca> Subject: Flag Raising Request This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Good Afternoon. I hope this email finds you well. September is Childhood Cancer Awareness month, we are approaching Townships to request a Flag Raising to bring awareness to the children in cancer treatment. We are hoping your township will join us in raising awareness that childhood cancer is impacting our communities. More lives are lost to childhood cancer than any other disease. Candlelighters is an organization that supports families in their communities transverse their childhood cancer journey. We are approaching townships to request their councils proclaim September as Childhood Cancer Awareness month, to bring awareness to, and to support the many little heroes that are fighting, have fought or have passed far too early due to this disease. We have many towns that currently invite us to raise a flag during the month of September and many also prepare a proclamation declaring September Childhood Cancer Awareness month in their council meetings. We hope that we can count on your support. Regards, Cheryl Gotthelf Candlelighters Simcoe 705-623-7793 Page 171 of 201 16.d) Correspondence from Pat Thor, Community Physician Recruitment Liai... From: Pat Thor <pathor _osmh.on.ca> Sent: Tuesday, August 8, 2023 1:51 PM To: Schell, Richard <richard.schell(a)oro-medonte.ca>; Aubichon, Yvonne <yaubichon(a)oro- medonte.ca> Subject: quick request This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Hello, We've recently recruited a new psychiatrist, Dr. Geoff LeBlond who is planning to apply for Northern Rural Recruitment & Retention Initiative Grant available to new physicians who will be providing mental health to patients who live in Oro-Medonte and the surrounding communities. Would it be possible to have a letter of support from O-M mayor & council for his application? Municipal letter of support are a requirement to be added to the application. I am including a sample: Ministry of Health and Long-Term Care Primary Health Care Branch Northern Health Programs 159 Cedar Street, Suite 402 Sudbury, ON P3E 6A 5 To Whom It May Concern Re. Dr. LeBlond's Grant Application The Township of Oro-Medonte is pleased to provide a letter of in support of Dr. Geoffrey LeBlond's application under the Northern Rural Recruitment & Retention Initative Grant. We are indeed pleased to have a full-time psychiatrist servicing our residents. As mental health continues to gain awareness, the importance of having someone local to respond to these needs is imperative. Should you have any questions or concerns, please feel free to contact. Clerks office @ ....... Kind Regards, Mayor Randy Greenlaw On behalf of Council If you need any further information, please let me know and thank you. This is quite time-sensitive as the application must be submitted before he begins work in September. Pat Thor Community Physician Recruitment Liaison Orillia & Area Physician Recruitment & Retention Committee 170 Colborne Street West Orillia, Ontario L3V 2Z3 705-325-2201 x 3858 North of Ordinary 0 r i & area PHYSICIAN RECRUITMENT&RLILNTION ordha oro-mcdonte.rama•ramara•severn Page 172 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... The Corporation of the Township of Oro-Medonte By-law No. 2023-057 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No. 2022-015 (Remuneration and Expenses By-law) Whereas subsection 283(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas subsection 283(2) of the Municipal Act, 2001 provides that, despite any statute, a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, (a) the expenses are actually incurred; or (b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expenses that would be incurred. And Whereas subsection 283(7) of the Municipal Act, 2001 provides that, on or after December 1, 2003, a council shall review a by-law under subsection 238(5) at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a by-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules"A", "B" "C" and "D" attached hereto form part of this By-law. 2. That By-Law No. 2022-015 is hereby repealed. 3. This by-law shall take effect on January 1, 2023. By-law read a First, Second and Third time, and Passed this 16th day of August, 2023. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 173 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... Schedule "A" to By-law No. 2023-057 Remuneration of Members of Council 1. The annual remuneration for Members of Council for 2023, 2024 and 2025 shall be as follows: 2023 Mayor $ 51,138 Deputy/Ward Councillor $ 38,354 Councillors $ 27,560 2024 Mayor $ 52,545 Deputy/Ward Councillor $ 39,409 Councillors $ 28,318 2025 Mayor $ 53,858 Deputy/Ward Councillor $ 40,394 Councillors $ 29,026 2. The annual remuneration for Members of Council reflects the annual cost of living adjustment provided to bargaining unit excluded staff for each of the years 2023, 2024 and 2025 (reflected in the chart). 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: IVL • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. 4. The per diem set out in Section 3 shall not apply to attendance at the following: 4.1 Regularly scheduled Council/Council Committee Meetings, as defined in Regular Meeting Schedule of the Procedural By-law: 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Functions for the purpose of presenting Congratulatory Certificates on behalf of the Township. 4.3 Functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem set out in Section 3 shall apply to attendance at the following: 5.1 Special meetings of Council, as defined in the Procedural By-law. 5.2 Orientation Sessions as defined as education and training as organized by the Township for the purpose of on-boarding new Members of Council subsequent to swearing of oaths or by resolution of Council. 5.3 Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day. Page 174 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... 5.4 Meetings of Committees, local boards, or special ad-hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the Member of Council appointed receives any compensation from the external body to which they are appointed. 5.4.1 Committees and local boards include: i. Joint Accessibility Advisory Committee ii. Heritage Committee iii. Human Resources Committee iv. Barrie Area Physician Recruitment v. County Council Alternate vi. Lake Simcoe Region Conservation Authority vii. Nottawasaga Valley Conservation Authority viii. Orillia &Area Physician Recruitment ix. Orillia Chamber of Commerce x. Oro-Medonte Chamber of Commerce xi. Severn Sound Environmental Association xii. Top Aggregate Producing Municipalities of Ontario xiii. Orillia Public Library Board xiv. Orillia & Lake Country Tourism 5.5 Conferences, conventions and seminars as authorized by resolution of Council. 5.6 By the Mayor, and/or his/her designate(s) including the Mayor in his/her capacity as ex-officio, and/or his/her designate(s), in an ex-officio capacity and Members of Council, at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Township, that are authorized by resolution of Council. Page 175 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... Schedule "B" to By-law No. 2023-057 Remuneration of Appointed Members of Local Boards&Committees 1. Members of the: • Heritage Committee • Property Standards Committee; shall receive per diem payments as follows: •$ 80.00 for each half day or evening meeting; •$ 160.00 for each full day meeting. 2. Persons appointed as Fence-Viewers shall receive per diem payments of$80.00. 3. The per diem set out in Sections 1 and 2 of this Schedule shall apply to the following attendances: 3.1. At meetings of the local board or committee; 3.2. At conferences, conventions and seminars as authorized by resolution of Council; 3.3. At meetings required for a specific purpose relative to municipal business and authorized by resolution of Council; 3.4. In the case of Fence-Viewers, at locations for fence-viewing purposes. 4. The above per diems, including per-kilometer payments, shall be paid on a semi- annual basis, upon submission of a Expense Statement approved by the respective Senior Manager. Page 176 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... Schedule "C" to By-law No. 2023-057 Expenses for Members of Council, Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective January 1, 2020, Members of Council, Council's Appointees to Local Boards&Committees/Technical Support Groups and Employees shall be entitled to receive payment at the Township-approved per kilometer rate for the use of non-township owned vehicles while on Township business. 1.1.1 The per kilometer rate will be adjusted on January 1st each year to the Canada Revenue Agency(CRA) rate for Ontario. 1.2 Members of Council shall receive a per-kilometer payment as follows: 1.2.1 For travel from their residence and back to attend: i. meetings at the Township Administration Centre and as outlined in Section 4.1.1 and Section 5 of Schedule"A", and ii. conferences, conventions and seminars stipulated in Section 3 of Schedule"C", upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in Section 1 will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD) allocation as outlined in Section 4 of Schedule"C". 1.4 Members of local boards and committees shall receive a per-kilometer payment for travel from their residence and back to attend meetings of the local board or committee and to attend conferences, conventions and seminars as set out in Section 3 of Schedule"B". 1.5 Township employees shall receive a per-kilometer payment for each kilometer driven in a non-township owned vehicle while on Township business. 2. Luncheon & Dinner Meetings 2.1 The Township shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the applicable local board or committee. 2.2 Members of Council and Senior Staff shall have the discretion to invite guests for lunch or dinner in connection with Township business and such expense shall be paid by the Township. 3. Conferences, Conventions, Seminars and Meetings Attendance at conferences, conventions, seminars and meetings for Members of Council shall be pre-authorized by resolution of Council or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts: i) Hotel/Motel accommodation -actual cost ii) Parking -actual cost iii) Registration -actual cost iv) Meals and incidental expenses - actual cost 3.2 Costs associated with conferences, conventions, seminars and meetings will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD) allowance as outlined in Section 4 of Schedule C. Page 177 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... 4. Council Expense Allocation: The approved annual budget will include an annual allowance of$6,600 for the Mayor and $5,600 for each Member of Council to cover the cost of Constituent Support and Professional Development(CSPD) expenses. 4.1 Eligible expenses include: i) Conferences and seminars as defined in Section 3 of Schedule"C" ii) Promotional material related to Township Business iii) Constituent Newsletters&associated postage costs iv) Monthly internet plan (to a maximum of$75 per month) v) Subscriptions related to Township Business or municipalities in general vi) Parking related expenses save and except parking fines. vii)Expenses related to Constituent&ward meetings viii)Social Events and Banquets ix) Mileage Reimbursement as defined in Section 1 of Schedule"C". x) An expense authorized by resolution of Council within the CSPD Allocations. 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment(e.g. sight-seeing, concerts, sporting events, etc.) v) Donations vi) Costs associated with materials or supplies for a display, float or parade etc unless authorized by resolution of Council vii)Personal services (e.g. shoe shine, valet service, spa treatments, etc.) viii)Personal vehicle costs beyond mileage (e.g. maintenance, repair, etc.) ix) Traffic and parking fines 4.3 Corporate promotional items: Township pins, flags and other Township promotion items may be made available from time to time to Members of Council, for distribution to the public and service clubs. The associated costs will be charged against the individual Members of Council annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly, distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Member of Council except where authorized by resolution of Council. 5. Expense Statements 5.1 Expense Statements shall be submitted in a form determined by the Township. 6. Mobile Devices 6.1 The Township shall be responsible for the issuance of mobile devices and related monthly plan costs in accordance with the current information technology mobile device policy. While engaged in Township business, Members of Council shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. Page 178 of 201 18.a) 2023-057, A By-law to Provide for Remuneration and Expenses for Me... Schedule "D" to By-law No. 2023-057 Pension and Benefits for Members of Council 1. Pension (a) Members of Council are enrolled in the Ontario Municipal Employees' Retirement System ("OMERS")from the date they take office, subject to the terms and conditions as established by OMERS, the terms of the pension plan and the Income Tax Act, R.S.C. 1985, c. 1, in accordance with the By-Law No. 2017-160"A By-law to authorize participation in the OMERS primary pension plan ("Primary Plan"), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ("RCA"), in respect of the Head of Council, Councillors and Employees of the Corporation of the Township of Oro-Medonte identified herein". The Township's contributions to, and obligations and liability under the pension plan is limited to the terms and conditions of the Primary Plan as established and managed by OMERS, and as regulated by law. (b) A Member of Council subject to By-Law No. 2017-160, who becomes a participant in the Primary Plan pursuant to By-Law No. 2017-160 and who thereafter attains the age that requires such participant to begin collecting pension payments pursuant to the terms of the Primary Plan (currently age 71), shall be provided with payment, currently first eligible on and after December 1st of the year in which the participant attains age 71, of a monthly income payment equal to the Township's portion of its last monthly pension contribution (made to OMERS on behalf of such participant Member of Council) in lieu of such pension contribution. This additional monthly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office. 2. Health, Dental & Out of Country Benefits 16, 'X Members of Council are enrolled in the Council Health, Dental &Out of Country Benefits, effective the day they take office. These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Benefits Plan Provider; the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3. Life Insurance Members of Council are provided Life Insurance Benefit coverage, effective the day they take office. These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Life Insurance Benefit Provider; the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3.1 Life Insurance Benefit $15,000 Life Insurance Benefit at age 65 $ 7,500 Life Insurance Benefit at age 70 $ 5,000 Page 179 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... The Corporation of the Township of Oro-Medonte By-law No. 2023-068 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Bogdan and Diana Zariczniak Whereas Council of the Township of Oro-Medonte did on the 19th day of May 1999, enact By-law No. 99-50, Being a By-law to provide policy for encroachments on road allowances and municipally owned property; And Whereas the Township, pursuant to By-law No. 99-50, has granted permission to maintain the said Encroachment(s) upon the condition of entering into an Encroachment and License Agreement; And Whereas the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an Encroachment and License Agreement with Bogdan and Diana Zariczniak; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule"A" and forming part of this By-Law. 2. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time,and Passed this 16th day of August, 2023. The Corporation of the Township of Oro-Medonte 1% -% Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 180 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... Encroachment and License Agreement made this day of , 202_ Between: The Corporation of The Township Of Oro-Medonte (the"Township") Of The First Part - and - Bodgan and Diana Zariczniak (the"Owner") Of The Second Part Whereas the Owner is the owner of certain lands and premises situated in the Township of Oro-Medonte, which lands are more particularly described in Schedule"A" attached hereto (the"Owner's Lands"); And Whereas the Township is the owner of the lands shown as Lakeshore Promenade in accordance with Registered Plan 626, in the Township of Oro-Medonte(the "Township's Lands"); And Whereas the Owner maintains encroachments on the Township's Lands to the extent described in Schedule"B" attached hereto(hereinafter collectively referred to as "the Encroachment(s)"); And Whereas the Township, pursuant to By-law No. 99-50, being a By-law to Provide Policy for Encroachments on Road Allowances and Municipally Owned Property, has granted to the Owner permission to maintain the said Encroachment(s) upon the condition that the Owner enters into this Agreement, which the Owner has agreed to do; Now Therefore This Agreement Witnesses that in consideration of the premises, and of the covenants and agreements hereinafter contained on the part of the Owner to be observed, fulfilled and performed, the Township hereby agrees that the Owner has the right to exclusively use, possess and maintain the said Encroachment(s) but not substantively expand nor change the character of the Encroachment(s)for a term of five years, renewable for further five year terms, and for a total of 12 terms from the year of 2016, provided that the Township has not indicated any bona fide requirement at each five year interval that the Encroachment(s) be removed. In the event the Owner wishes to renew this Agreement upon the expiry of each five (5)year term herein granted, the Owner may, provided he is not in default of his obligations hereunder and upon sixty (60) days prior written notice to the Township, apply to renew same, taking all necessary steps and paying all appropriate fees in effect at the time to do so. Such Application shall be considered in accordance with the Township's policies and practices in place at that time. Upon the sale or transfer of the Owner's Lands, the Owner shall forthwith notify the Township in writing thereof and shall provide the Township with the name and address of such Transferee or Purchaser who shall be required to enter into a new Agreement with the Township(and which Agreement shall be in like form and content as herein) and pay all appropriate fees as are required by the Township in entering into such replacement Agreement. In the event the Transferee or Purchaser fails to enter into a replacement Agreement with the Township, the Encroachment(s)shall forthwith be removed by the Owner at his sole expense; and failing which the Township may do so, and the Owner and Page 181 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... Purchaser or Transferee shall be jointly and severally liable to the Township for the cost of demolition or removal. During the term of this Agreement, and any renewal thereof, the Owner shall have the exclusive use and possession of the Encroachment(s). The Township agrees to provide reasonable signage indicating the private nature of the Encroachment(s). In Consideration Of the granting by the Township of such permission, the Owner hereby covenants and agrees with the Township as follows: 1. The Owner agrees to pay to the Township an annual fee as stipulated in the Township's current Fees and Charges Bylaw for Encroachment Agreements. The annual fee will be payable no later than the 1st day of May in each year, and may be added to the tax roll for the Owner's Lands, if required, by the Township. 2. The Owner shall, forthwith upon execution of this Agreement, retain a qualified professional engineer to conduct a safety review of the Encroachment(s) and undertake any necessary repairs, as required by the review, to the reasonable satisfaction of the Township. The Owner shall provide the Township with a copy of the safety review and proof that the necessary repairs were undertaken. 3. The Owner will at its own expense and to the satisfaction of the Township's Chief Building Official, keep and maintain the said Encroachment(s) in good and proper state of repair and will not make any related modifications to the Encroachment(s), without first obtaining the consent of the Township, which consent shall not be unreasonably withheld. Should the Owner fail or neglect in maintaining the Encroachment(s) in a good and safe state of repair to the satisfaction of the Township's Chief Building Official, on thirty (30)days prior written notice to the Owner, the Owner will, at its own expense, notwithstanding any other provision in this Agreement, remove the said Encroachment(s)from the Township's Lands, without being entitled to any compensation whatsoever for such removal and the permission given herein for the maintenance of the Encroachment(s)shall be revoked and shall be deemed at an end. If the Encroachment(s) are not removed by the Owner as aforesaid, the Township may do so, and the cost of demolition and removal shall be at the sole expense of the Owner. 4. The Owner shall have the right to store the Temporary Encroachment(s) identified at Schedule"B" of this Agreement on the Promenade, at the Owner's risk, and the Temporary Encroachment(s)shall be stored in such a way that same does not impede public access along the Promenade and does not create or pose a safety hazard to the public. The Township shall have the right to inspect the Encroachment(s)stored on the Promenade, to ensure that such storage does not pose a safety hazard to the public or impede access along the Promenade. 5. The Township or its officials shall not be liable for any damage caused to any of the Temporary Encroachment(s)while being stored on the Promenade or injury to the public caused by same, unless same is caused by the negligence of the Township or its officials. 6. The Owner shall have the rights to maintain, in their present location, any Sub- Surface Infrastructure (without limiting the generality of this provision), such as waterlines, electrical cabling, etc. in place at the time of the execution of and identified at Schedule"B"this Agreement, and shall be entitled to maintain same, provided that the Owner undertakes to return the Promenade to its pre- construction state after any maintenance has been completed, and that same may be removed or relocated, should the Township reasonably require same for work that needs to be completed on the Promenade. 7. Nothing herein contained shall be construed as giving to the Owner anything Page 182 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... more than permission to maintain the said Encroachment(s) until such time as the removal of such Encroachment(s)from the Township Lands. The Owner agrees that under no circumstances shall additional Encroachment(s) be constructed or placed on the Township's Lands. 8. The Owner hereby releases, waives and forever discharges the Township and its respective agents, officials, servants, contractors, representatives, elected and appointed officials, successors and assigns, of and from all claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to the person or any property of the Owner howsoever caused, arising or to arise by reason of the permission granted pursuant to this Agreement. 9. Notwithstanding any consent or approval given by the Township with respect to any plans, specifications or other construction-related matters, the Township will not be in any way liable for the design or construction of any structure, and the party that has obtained the consent or approval of the Township shall be wholly liable for such design and construction. 10. The Owner shall facilitate the construction of any and all utilities over or under the said Encroachment(s), as may be required from time to time. The parties acknowledge and agree that the permission granted in this Agreement does not in any way whatsoever diminish the rights of the Township, or any gas, telephone, telegraph, electric light or other public utility company, their respective officers, servants, workers, employees, agents, and contractors, to enter at all times upon the Encroachment(s)for the purpose of constructing, repairing, maintaining, replacing or removing any sewers, mains, culverts, drains, water pipes, gas pipes, poles, wires or other services and installations and appurtenances thereto, provided that the Encroachment(s) is returned to its pre- construction state after any maintenance has been completed. The Owner shall not be entitled to any damages or compensation as a result of the reasonable exercise of the Township's or utility company's rights contained in this paragraph. 11. The Owner will from time to time and at all times hereafter will and truly save, defend and keep harmless and fully indemnify the Township, its officers, directors, servants, workers, employees, agents, and contractors, and any other corporations, boards, commissions or bodies having utilities or services which may in any manner be affected by the having utilities or services which may in any manner be affected by the erection or maintenance of the said Encroachment(s) and their respective officers, directors, servants, workers, employees, agents, and contractors, from and against all actions, suits, claims and demands whatsoever which may be brought against or made upon any or all of them and from and against all loss, costs, charges, damages and expenses whatsoever which may be sustained, incurred or paid by any or all of them, regardless of whether or not they be parties hereto, for or by reason of or on account of the granting by the Township to the Owner of the permission hereby granted and/or the exercise by the Owner of such permission and/or the erection and maintenance of the said Encroachment(s) and appurtenances thereto and/or anything in any manner relating thereto should any such action, suit, claim or demand be brought against or made upon the Township, or any of its officers, servants, workers or employees. 12. The construction, installation, occupation, operation and maintenance of the Encroachment(s)shall comply with all applicable statutes, by-laws and regulations including, but not limited to, the issuance of a building permit(s). 13. The Owner shall obtain and maintain public liability (personal injury and property damage) insurance covering the maintenance of the Encroachment(s) in the amount of at least Two Million Dollars ($2,000,000.00), naming the Township of Oro-Medonte as additional insured. The Owner will provide evidence of such insurance annually, to the Township no later than the 1st day of May in each year, naming the Township as an additional insured. In the event the Owner's insurer is unable or unwilling to add the Township as an additional insured to the Page 183 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... Owner's policy, the Township agrees to add the Owner as an additional insured to its public liability policy, and any incurred premium, surcharge or administration fee occasioned thereby shall be the responsibility of and paid by the Owner in addition to those fees set out in paragraph 1. 14. In addition, all such sums and costs so paid, sustained or incurred by the Township, as aforesaid, and all such annual fees, or further or other fees to be paid by the Owner as set out herein, shall form and constitute a charge or lien on the Owner's Lands until fully discharged by payment thereof and may be collected in a like manner as taxes. 15. The Township, its officers, servants, workers, employees, agents and contractors under its control or supervision shall have the right from time to time and at all reasonable times during the currency of this Agreement, to enter in and upon the said lands or any part thereof, with all necessary workers, plant, equipment and material for the purpose of inspecting the said Encroachment(s) provided that such inspection shall not free or relieve the Owner in any way whatsoever from the liability under the covenant hereinbefore set forth to keep and maintain the said Encroachment(s) in good and proper repair and condition. 16. (a) All notices, consents, approvals or other communications permitted or required to be given under this Agreement(collectively"Notices")shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be: personally delivered; sent by prepaid mail (except during a postal disruption or threatened postal disruption), or; sent by facsimile, in each case to the applicable address set out below: (i) in the case of the Township: 148 Line 7 South, Oro-Medonte, ON LOL 2EO Attention: Clerk (ii) in the case of the Owner: 33 Owen Road, Oro-Medonte, ON LOL 1TO (b) Any Notice shall be deemed to have been validly and effectively given and received: if personally delivered, on the date of delivery; if sent by prepaid mail, on the third (3rd) business day next following the date of mailing, provided, however, that during any postal disruption or threatened postal disruption, delivery shall be in person; and if sent by facsimile, on the business day next following the day on which it was sent. (c) Either party under this Agreement may from time to time by Notice to the other party change its address for service under this Agreement. 17. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Township in its role as a municipality, and the Township shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Township's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. Page 184 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... 18. This Agreement shall be registered on title to the Owner's Lands and on title to the Lakeshore Promenade and the cost of preparation as stipulated in the Township's current Fees and Charges By-law as the application fee for encroachment agreements, and registration of the same shall be borne by the Owner. 19. This Agreement shall be transferrable by the Owner, upon the approval of the Township which shall not be unreasonably withheld, provided that the renewal period(s) under this Agreement has not expired and that the transferee agrees to enter into a new Agreement with the same provisions and be bound by the Agreement. In Witness Whereof the Township has caused to be affixed its corporate seal under the signatures of its duly authorized officers. Executed at this day of 202_. The Corporation of The Township Of Oro-Medonte Per: Name: Randy Greenlaw Title: Mayor Per: Name: Yvonne Aubichon Title: Clerk I/We have authority to bind the Corporation. In Witness Whereof the Owner hereto has hereunto affixed its hand. Executed at this day of , 202_. Witness Bogdan Zariczniak Witness Diana Zariczniak Page 185 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... Schedule "A" Owner's Lands: Lot 45, Plan 626, Township of Oro-Medonte, County of Simcoe. PIN 74040-0111 (LT) Municipally known as 33 Owen Road. Page 186 of 201 18.b) 2023-068: A By-law to Authorize the Execution of An Agreement Betw... Schedule "B" Township Lands: Part of the Lake Shore Promenade between Kempenfeldt Avenue and Owen Road, Registered Plan 626, designated as Part 16, Plan 51 R-36152, (Geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, being Part of PIN#74040- 0003(LT); and Part of the Lake Shore Promenade north-east of Owen Road, Registered Plan 626, designated as Part 25, Plan 51 R-36152, (Geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, being Part of PIN#58561-0002(LT); and Part of Owen Road between Charlotte Avenue and the Lake Shore Promenade, Registered Plan 626, designated as Part 29, Plan 51 R-36152, (Geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, being Part of PIN#58561- 0191(LT). Encroachments as set out below: Permanent Encroachments 1. Frame Shed 2. Composite Shed 3. 2 sets of Wooden Stairs 4. Concrete Pad As shown on Parts 16, 25 and 29, Plan of Survey 51 R-36152. Temporary Encroachments 1. Seasonal dock Sub-surface Infrastructure 1. None Page 187 of 201 18.c) 2023-070, Being a By-Law to Authorize the Use of Internet/Telephon... The Corporation of the Township of Oro-Medonte By-Law No. 2023-070 Being a By-Law to Authorize the Use of Internet/Telephone voting as an Alternative Voting Method for the 2026 Municipal and School Board Election for the Township of Oro-Medonte Whereas Section 42(1) of the Municipal Elections Act, 1996, as amended, provides that the Council of a municipality may, by by-law, authorize the use of an alternative voting method that does not require electors to attend a voting place in order to vote, and the use of voting and vote-counting equipment. And Whereas Section 42(2) of the Municipal Elections Act, 1996, as amended, provides that a by-law passed under Section 42(1) applies to a regular election if the by-law is passed on or before May 1 in the year of the election. And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it expedient and necessary to employ Internet and Telephone Voting for the 2026 Municipal and School Board Election and all subsequent elections thereafter or until directed otherwise. And Whereas Section 89 of the Municipal Elections Act, 1996, as amended, provides that a person is guilty of an offence if he or she attempts to do something described in Section 89. And Whereas the Council of The Corporation of the Township of Oro-Medonte approved, by Resolution No. C230712-12, that the 2026 Municipal and School Board Election be conducted utilizing Internet/Telephone Voting and vote counting software. Now Therefore be it resolved that the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. That the use of electronic voting by Internet and Telephone as alternative voting methods is hereby authorized in respect of the municipal and school board election to be held in 2026 and all subsequent elections thereafter pursuant to the provisions of the Municipal Elections Act or until directed otherwise. 2. That the use of electronic voting by Internet and Telephone as alternative voting methods is hereby authorized for the duration of the advanced voting period 3. That the Municipal Clerk/Returning Officer shall establish procedures and required forms for the alternative voting methods in accordance with Section 3 of the Municipal Elections Act. 4. That the Clerk is hereby authorized and directed to secure and execute an agreement with an appropriate service provider for the provision of internet/telephone voting services. 5. That this by-law shall come into force and take effect upon the final passing thereof. By-Law Read a First,Second and Third time, and Passed this 16th day of August, 2023. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 188 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... The Corporation of the Township of Oro-Medonte By-law No. 2023-071 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Antoneta Berisha and Ivan Sosnowski Whereas Council of the Township of Oro-Medonte did on the 19th day of May 1999, enact By-law No. 99-50, Being a By-law to provide policy for encroachments on road allowances and municipally owned property; And Whereas the Township, pursuant to By-law No. 99-50, has granted permission to maintain the said Encroachment(s) upon the condition of entering into an Encroachment and License Agreement; And Whereas the Municipal Act, 2001,S.0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte approved, by Resolution No. C190925-24 the request to enter into an Encroachment Agreement with the owners of 80 Lake Shore Promenade. And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an Encroachment and License Agreement with Antoneta Berisha and Ivan Sosnowski; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule"A" and forming part of this By-Law. 2. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time,and Passed this 16th day of August, 2023. 'N IN The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 189 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... Encroachment and License Agreement made this day of , 202_ Between: The Corporation of The Township Of Oro-Medonte (the"Township") Of The First Part - and - Antoneta Berisha and Ivan Sosnowski (the"Owner") Of The Second Part Whereas the Owner is the owner of certain lands and premises situated in the Township of Oro-Medonte, which lands are more particularly described in Schedule"A" attached hereto (the"Owner's Lands"); And Whereas the Township is the owner of the lands shown as Lakeshore Promenade in accordance with Registered Plan 626, in the Township of Oro-Medonte(the "Township's Lands"); And Whereas the Owner maintains encroachments on the Township's Lands to the extent described in Schedule"B" attached hereto(hereinafter collectively referred to as "the Encroachment(s)"); And Whereas the Township, pursuant to By-law No. 99-50, being a By-law to Provide Policy for Encroachments on Road Allowances and Municipally Owned Property, has granted to the Owner permission to maintain the said Encroachment(s) upon the condition that the Owner enters into this Agreement, which the Owner has agreed to do; Now Therefore This Agreement Witnesses that in consideration of the premises, and of the covenants and agreements hereinafter contained on the part of the Owner to be observed, fulfilled and performed, the Township hereby agrees that the Owner has the right to exclusively use, possess and maintain the said Encroachment(s) but not substantively expand nor change the character of the Encroachment(s)for a term of five, plus two years, renewable for further five year terms, and for a total of 10 terms from the year of 2025, provided that the Township has not indicated any bona fide requirement at each five year interval that the Encroachment(s) be removed. In the event the Owner wishes to renew this Agreement upon the expiry of each five (5)year term herein granted, the Owner may, provided he is not in default of his obligations hereunder and upon sixty (60) days prior written notice to the Township, apply to renew same, taking all necessary steps and paying all appropriate fees in effect at the time to do so. Such Application shall be considered in accordance with the Township's policies and practices in place at that time. Upon the sale or transfer of the Owner's Lands, the Owner shall forthwith notify the Township in writing thereof and shall provide the Township with the name and address of such Transferee or Purchaser who shall be required to enter into a new Agreement with the Township(and which Agreement shall be in like form and content as herein) and pay all appropriate fees as are required by the Township in entering into such replacement Agreement. In the event the Transferee or Purchaser fails to enter into a replacement Agreement with the Township, the Encroachment(s)shall forthwith be removed by the Owner at his Page 190 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... sole expense; and failing which the Township may do so, and the Owner and Purchaser or Transferee shall be jointly and severally liable to the Township for the cost of demolition or removal. During the term of this Agreement, and any renewal thereof, the Owner shall have the exclusive use and possession of the Encroachment(s). The Township agrees to provide reasonable signage indicating the private nature of the Encroachment(s). In Consideration Of the granting by the Township of such permission, the Owner hereby covenants and agrees with the Township as follows: 1. The Owner agrees to pay to the Township an annual fee as stipulated in the Township's current Fees and Charges Bylaw for Encroachment Agreements. The annual fee will be payable no later than the 1st day of May in each year, and may be added to the tax roll for the Owner's Lands, if required, by the Township. 2. The Owner shall, forthwith upon execution of this Agreement, retain a qualified professional engineer to conduct a safety review of the Encroachment(s) and undertake any necessary repairs, as required by the review, to the reasonable satisfaction of the Township. The Owner shall provide the Township with a copy of the safety review and proof that the necessary repairs were undertaken. 3. The Owner will at its own expense and to the satisfaction of the Township's Chief Building Official, keep and maintain the said Encroachment(s) in good and proper state of repair and will not make any related modifications to the Encroachment(s), without first obtaining the consent of the Township, which consent shall not be unreasonably withheld. Should the Owner fail or neglect in maintaining the Encroachment(s) in a good and safe state of repair to the satisfaction of the Township's Chief Building Official, on thirty (30)days prior written notice to the Owner, the Owner will, at its own expense, notwithstanding any other provision in this Agreement, remove the said Encroachment(s)from the Township's Lands, without being entitled to any compensation whatsoever for such removal and the permission given herein for the maintenance of the Encroachment(s)shall be revoked and shall be deemed at an end. If the Encroachment(s) are not removed by the Owner as aforesaid, the Township may do so, and the cost of demolition and removal shall be at the sole expense of the Owner. 4. The Owner shall have the right to store the Temporary Encroachment(s) identified at Schedule"B" of this Agreement on the Promenade, at the Owner's risk, and the Temporary Encroachment(s)shall be stored in such a way that same does not impede public access along the Promenade and does not create or pose a safety hazard to the public. The Township shall have the right to inspect the Encroachment(s)stored on the Promenade, to ensure that such storage does not pose a safety hazard to the public or impede access along the Promenade. 5. The Township or its officials shall not be liable for any damage caused to any of the Temporary Encroachment(s)while being stored on the Promenade or injury to the public caused by same, unless same is caused by the negligence of the Township or its officials. 6. The Owner shall have the rights to maintain, in their present location, any Sub- Surface Infrastructure (without limiting the generality of this provision), such as waterlines, electrical cabling, etc. in place at the time of the execution of and identified at Schedule"B"this Agreement, and shall be entitled to maintain same, provided that the Owner undertakes to return the Promenade to its pre- construction state after any maintenance has been completed, and that same may be removed or relocated, should the Township reasonably require same for work that needs to be completed on the Promenade. Page 191 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... 7. Nothing herein contained shall be construed as giving to the Owner anything more than permission to maintain the said Encroachment(s) until such time as the removal of such Encroachment(s)from the Township Lands. The Owner agrees that under no circumstances shall additional Encroachment(s) be constructed or placed on the Township's Lands. 8. The Owner hereby releases, waives and forever discharges the Township and its respective agents, officials, servants, contractors, representatives, elected and appointed officials, successors and assigns, of and from all claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to the person or any property of the Owner howsoever caused, arising or to arise by reason of the permission granted pursuant to this Agreement. 9. Notwithstanding any consent or approval given by the Township with respect to any plans, specifications or other construction-related matters, the Township will not be in any way liable for the design or construction of any structure, and the party that has obtained the consent or approval of the Township shall be wholly liable for such design and construction. 10. The Owner shall facilitate the construction of any and all utilities over or under the said Encroachment(s), as may be required from time to time. The parties acknowledge and agree that the permission granted in this Agreement does not in any way whatsoever diminish the rights of the Township, or any gas, telephone, telegraph, electric light or other public utility company, their respective officers, servants, workers, employees, agents, and contractors, to enter at all times upon the Encroachment(s)for the purpose of constructing, repairing, maintaining, replacing or removing any sewers, mains, culverts, drains, water pipes, gas pipes, poles, wires or other services and installations and appurtenances thereto, provided that the Encroachment(s) is returned to its pre- construction state after any maintenance has been completed. The Owner shall not be entitled to any damages or compensation as a result of the reasonable exercise of the Township's or utility company's rights contained in this paragraph. 11. The Owner will from time to time and at all times hereafter will and truly save, defend and keep harmless and fully indemnify the Township, its officers, directors, servants, workers, employees, agents, and contractors, and any other corporations, boards, commissions or bodies having utilities or services which may in any manner be affected by the having utilities or services which may in any manner be affected by the erection or maintenance of the said Encroachment(s) and their respective officers, directors, servants, workers, employees, agents, and contractors, from and against all actions, suits, claims and demands whatsoever which may be brought against or made upon any or all of them and from and against all loss, costs, charges, damages and expenses whatsoever which may be sustained, incurred or paid by any or all of them, regardless of whether or not they be parties hereto, for or by reason of or on account of the granting by the Township to the Owner of the permission hereby granted and/or the exercise by the Owner of such permission and/or the erection and maintenance of the said Encroachment(s) and appurtenances thereto and/or anything in any manner relating thereto should any such action, suit, claim or demand be brought against or made upon the Township, or any of its officers, servants, workers or employees. 12. The construction, installation, occupation, operation and maintenance of the Encroachment(s)shall comply with all applicable statutes, by-laws and regulations including, but not limited to, the issuance of a building permit(s). 13. The Owner shall obtain and maintain public liability (personal injury and property damage) insurance covering the maintenance of the Encroachment(s) in the amount of at least Two Million Dollars ($2,000,000.00), naming the Township of Oro-Medonte as additional insured. The Owner will provide evidence of such insurance annually, to the Township no later than the 1st day of May in each year, naming the Township as an additional insured. In the event the Owner's insurer Page 192 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... is unable or unwilling to add the Township as an additional insured to the Owner's policy, the Township agrees to add the Owner as an additional insured to its public liability policy, and any incurred premium, surcharge or administration fee occasioned thereby shall be the responsibility of and paid by the Owner in addition to those fees set out in paragraph 1. 14. In addition, all such sums and costs so paid, sustained or incurred by the Township, as aforesaid, and all such annual fees, or further or other fees to be paid by the Owner as set out herein, shall form and constitute a charge or lien on the Owner's Lands until fully discharged by payment thereof and may be collected in a like manner as taxes. 15. The Township, its officers, servants, workers, employees, agents and contractors under its control or supervision shall have the right from time to time and at all reasonable times during the currency of this Agreement, to enter in and upon the said lands or any part thereof, with all necessary workers, plant, equipment and material for the purpose of inspecting the said Encroachment(s) provided that such inspection shall not free or relieve the Owner in any way whatsoever from the liability under the covenant hereinbefore set forth to keep and maintain the said Encroachment(s) in good and proper repair and condition. 16. (a) All notices, consents, approvals or other communications permitted or required to be given under this Agreement(collectively"Notices")shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be: personally delivered; sent by prepaid mail (except during a postal disruption or threatened postal disruption), or; sent by facsimile, in each case to the applicable address set out below: (i) in the case of the Township: 148 Line 7 South, Oro-Medonte, ON LOL 2EO Attention: Clerk (ii) in the case of the Owner: 80 Lakeshore Promenade Oro-Medonte, ON LOL 1TO (b) Any Notice shall be deemed to have been validly and effectively given and received: if personally delivered, on the date of delivery; if sent by prepaid mail, on the third (3rd) business day next following the date of mailing, provided, however, that during any postal disruption or threatened postal disruption, delivery shall be in person; and if sent by facsimile, on the business day next following the day on which it was sent. (c) Either party under this Agreement may from time to time by Notice to the other party change its address for service under this Agreement. 17. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Township in its role as a municipality, and the Township shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Township's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Township's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. Page 193 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... 18. This Agreement shall be registered on title to the Owner's Lands and on title to the Lakeshore Promenade and the cost of preparation as stipulated in the Township's current Fees and Charges By-law as the application fee for encroachment agreements, and registration of the same shall be borne by the Owner. 19. This Agreement shall be transferrable by the Owner, upon the approval of the Township which shall not be unreasonably withheld, provided that the renewal period(s) under this Agreement has not expired and that the transferee agrees to enter into a new Agreement with the same provisions and be bound by the Agreement. In Witness Whereof the Township has caused to be affixed its corporate seal under the signatures of its duly authorized officers. Executed at this day of 202_. The Corporation of The Township Of Oro-Medonte Per: Name: Randy Greenlaw Title: Mayor Per: Name: Yvonne Aubichon Title: Clerk I/We have authority to bind the Corporation. In Witness Whereof the Owner hereto has hereunto affixed its hand. Executed at this day of , 202_. Witness Antoneta Berisha Witness Ivan Sosnowski Page 194 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... Schedule "A" Owner's Lands: Lot 26, Plan 626, Township of Oro-Medonte, County of Simcoe. PIN 74040-0134 (LT) Municipally known as 80 Lakeshore Promenade. Page 195 of 201 18.d) 2023-071 : A By-law to Authorize the Execution of An Agreement Betw... Schedule "B" Township Lands: Part of the Lake Shore Promenade between Kempenfeldt Avenue and Owen Road, Registered Plan 626, designated as Part 5 and 6, Plan 51 R-36143(Geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, being Part of PIN #74040-0003(LT); Encroachments as set out below: Permanent Encroachments 1. Wooden Stairs Temporary Encroachments 1. Seasonal floating dock Sub-surface Infrastructure 1. None Page 196 of 201 Tile Drainage Act, R.S.O.1990,c.T.8,s.8 THE CORPORATION OF THE Township of Oro-Medonte BY-LAW NUMBER 2023-078 A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the council has, upon their application, lent the owners the total sum of $40,600.00 to be repaid with interest by means of rates hereinafter imposed; The council, persuant to the Tile Drainage Act, enacts as follows: 1. That annual rates as set out in the Schedule 'A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes. First Reading 2023-Aug-16 yyyy/mm/dd Second Reading 2023-Aug-16 yyyy/mm/dd Provisionally adopted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Yvonne Aubichon Name of Clerk Signature Third Reading 2023-Aug-16 Enacted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Corporate Seal Yvonne Aubichon Name of Clerk Signature I, Yvonne Aubichon clerk of the Corporation of the Township of Oro-Medonte certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Corporate Seal Yvonne Aubichon Name of Clerk Signature Page 197 of 201 The Corporation of the Township of Oro-Medonte Schedule'A'toBy-law Number 2023-078 Proposed date Annual rate Description of Land Parcel to Which the Prop Sum to be loaned Property Owner Information* Repayment Charge Will be Levied of loan $ to be imposed (VVVV-MM-DD) $ John McNiven 0 0 Lot 2 Con 10 s - - 2023-Sep-01 $ 40,600.00 $ 5,516.24 (D 454 Horseshoe Valley Rd E Coldwater ONT Roll#: 4346 020 010 13200 N 0 0 0 Lot: CoCon: O N W Roll#: J W 0 0 0 Lot: Con: D oD Roll#: 0 0 0 Lot: Con: r N „ Roll#:,,,, 3 0 0 0 Lot: Con: O Roll#: (Q 0 0 0 Lot: Con: -6 (D Roll#: 0..... 0....... 0..... Lot Con _ 7 _ _ 7 Roll#: N N 0 0 0 Lot: Con: � O Roll#. N 00 (Q O 0 0 0 Lot: Con: (D Roll#: 0 0 0 Lot: Con: N C O Roll#: *If property is owned in partnership,all partners must be listed.If properly is owned by a corporation,list the corporation's name and the name r TOTAL* $ 40,600.00 $ 5,516.24 N and corporate position of the authorized officer in the last blank space pmvided.Only the owners)of the property may apply for a loan. Tile Drainage Act, R.S.O.1990,c.T.8,s.8 THE CORPORATION OF THE Township of Oro-Medonte BY-LAW NUMBER 2023-079 A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. WHEREAS owners of land in the municipality have applied to the council under the Tile Drainage Act for loans for the purpose of constructing subsurface drainage works on such land; AND WHEREAS the council has, upon their application, lent the owners the total sum of $50,000.00 to be repaid with interest by means of rates hereinafter imposed; The council, persuant to the Tile Drainage Act, enacts as follows: 1. That annual rates as set out in the Schedule 'A' attached hereto are hereby imposed upon such land as described for a period of ten years, such rates shall have priority lien status, and shall be levied and collected in the same manner as taxes. First Reading 2023-Aug-16 yyyy/mm/dd Second Reading 2023-Aug-16 yyyy/mm/dd Provisionally adopted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Yvonne Aubichon Name of Clerk Signature Third Reading 2023-Aug-16 Enacted this 16 day of August 2023 Randy Greenlaw Name of Head of Council Signature Corporate Seal Yvonne Aubichon Name of Clerk Signature I, Yvonne Aubichon clerk of the Corporation of the Township of Oro-Medonte certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Corporate Seal Yvonne Aubichon Name of Clerk Signature Page 199 of 201 The Corporation of the Township of Oro-Medonte Schedule'A'to By-law Number 2023-079 Proposed date Description of Land Parcel to Which the Prop Sum to be loaned Annual rate Property Owner Information* of loan to be imposed Repayment Charge Will be Levied (YYYY-MM-DD) $ $ Larry Booth 0 0 Lot: 6 Con: 9 .... .... .... .... ... .... .... .... .... .... .... 2023-Oct-01 $ 50,000.00 $ 6,793.40 1811 Line.12 North 34 Oro Medonte ONT Roll#. 46 020 003 08700 0 0 0 Lot: Con: ...., ...., .,... ...., ...,, ...., .,Roll#: 0 0 0 Lot: Con: ...., ...., .,... ..,., ...,, ...., .,Roll#: ..,, ...., ., 0 0 0 Lot: Con: ' Roll 0 0 0 Lot: Con: Roll#: 0 2 0 0 Lot: Con: Roll#: 0 0 0 Lot: Con: Roll#: N 0 0 0 Lot: Con: O N _ _ O Roll#: O p 0 0 0 Lot: Con: N - - Roll#. 0 0 0 Lot: Con: Roll#: *If property is owned in partnership,all partners must be listed.If property is owned by a corporation,list the corporation's name and the name TOTAL* $ 50,000.00 $ 6,793.40 and corporate position of the authorized officer in the last blank space provided.Only the owner(s)of the property may apply for a loan. 20.a) 2023-080, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2023-080 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday,August 16, 2023 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, August 16, 2023, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. Agoplo�_ By-Law Read a First, Second and Third time, and Passed this 16th day of August, 2023. The Corporation of the Township of Oro-Medonte IW Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 201 of 201