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Proud Heritage, Exciting Future Exciting Future
Wednesday, August 9, 2023
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson (left @ 10:35 a.m.)
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Derek Witlib, Director, Development Services; Jenny
Legget, Communications and Public Relations Officer Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
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Special Council Minutes — Wednesday, August 9, 2023
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230809-1
Moved by Lavoie, Seconded by Schell
Be it resolved that the agenda for the Special Council meeting of Wednesday, August 9,
2023 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4f) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals).
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC230809-2
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (Zone 1 Water);
• Solicitor -client privilege; (West 1/2 Lot 11, Concession 8);
• Solicitor -client privilege; A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships);
• Solicitor -client privilege; Litigation affecting the municipality (Short Term Rentals).
Carried.
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Special Council Minutes — Wednesday, August 9, 2023
b) Motion to Rise and Report.
Motion No. SC230809-3
Moved by Young, Seconded by Lavoie
Be it resolved that, due to technical difficulties, Council was unable to convene in Closed
Session at 9:03 a.m. as outlined in the previous motion. Upon repairs of the technical
difficulties, Council did convene in Closed Session at 9:40 a.m. and do now Rise at 11.14
a.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water);
d) Robin Dunn, CAO re: Solicitor -client privilege; (West 1/2 Lot 11, Concession 8);
e) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships);
f) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone
1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Jenny Legget, Communications and
Public Relations Officer; Brian Chung, Aird & Berlis LLP.
Motion No. SC230809-4
Moved by Clark, Seconded by Bard
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and legal
counsel, Aird & Berlis, LLP re: Solicitor -client privilege; Litigation affecting the municipality
(Zone 1 Water) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
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Special Council Minutes — Wednesday, August 9, 2023
d) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; Jenny
Legget, Communications and Public Relations Officer; Laura Dean, Aird & Berlis LLP.
Motion No. SC230809-5
Moved by Schell, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and legal
counsel, Aird & Berlis, LLP re: Solicitor -client privilege; Litigation affecting the municipality
(West 1/2 Lot 11, Concession 8) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
e) Robin Dunn, CAO re: Solicitor -client privilege; A position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (Inter -Municipal
Relationships).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; Jenny
Legget, Communications and Public Relations Officer; Andrea Skinner, Aird & Berlis LLP.
Motion No. SC230809-6
Moved by Bard, Seconded by Schell
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and legal
counsel, Aird & Berlis, LLP re: Solicitor -client privilege; A position, plan, procedure,
criteria or instruction to be applied to any negotiations related to the municipality (Inter -
Municipal Relationships) be received.
2. That the Mayor and Deputy continue as directed and report back to Council.
Carried.
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Special Council Minutes — Wednesday, August 9, 2023
f) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Short Term Rentals).
Councillor Schell declared a conflict of interest on Item 4f) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals) and left the meeting
during the Closed Session discussion and refrained from voting in Open Session.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Jenny Legget, Communications and
Public Relations Officer; Brian Chung, Aird & Berlis LLP.
Motion No. SC230809-7
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and legal
counsel, Aird & Berlis, LLP re: Solicitor -client privilege; Litigation affecting the municipality
(Short Term Rentals) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
5. Confirmation By -Law:
a) 2023-077: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, August 9, 2023.
Motion No. SC230809-8
Moved by Clark, Seconded by Bard
Be it resolved that By -Law No. 2023-077: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, August 9, 2023 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Minutes — Wednesday, August 9, 2023
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC230809-9
Moved by Schell, Seconded by Clark
Be it resolved that we do now adjourn at 11:16 a.m.
ayor, Randy Greenlaw Clervonne Aubichon
Carried.
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