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Proud Heritage, Exciting Future
Wednesday, June 14, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 3:03 p.m.)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Regrets: Deputy Mayor Peter Lavoie
2:02 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Nelly Morrow, Director, Finance/Chief Financial
Officer; Tamara Obee, Director, Human Resources; Derek Witlib,
Director, Development Services; Michelle Jakobi, Director, Environmental
Services; Sam Flowers, Website Information Coordinator; Jenny Legget,
Communications & Public Relations Officer; Jason Sharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Council Minutes --- Wednesday, June 14, 2023
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230614-1
Moved by Clark, Seconded by Young
Be it resolved that the agenda for the Council meeting of Wednesday, June 14, 2023 be
received and adopted.
Carried,
Motion No. C230614-2
Moved by Schell, Seconded by Hutcheson
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230614-3
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now go in Closed Session at 2:08 p.m. to discuss
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water).
d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege
(Procurement).
e) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (HRTO
File No. 2022-4930-1).
Carried.
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Council Minutes -- Wednesday, June 14, 2023
b) Motion to Rise and Report.
Motion No. C230614-4
Moved by Young, Seconded by Schell
Be it resolved that we do now Rise at 2:53 p.m. at which time we shall Report on the Closed
Session Items
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water).
d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege
(Procurement).
e) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (HRTO
File No. 2022-4930-1).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Zone 1 Water).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Derek Witlib, Director, Development Services; Michelle Jakobi,
Director, Environmental Services; Jenny Legget, Communications and Public Relations
Officer, Chris Williams, Aird & Berlis LLP.
Motion No. C230614-5
Moved by Schell, Seconded by Bard
Be it resolved
1. That the confidential correspondence package presented by Robin Dunn, CAO and
Chris Williams, Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the
municipality (Zone 1 Water) be received.
2. That staff and legal counsel proceed as directed.
Carried.
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Council Minutes — Wednesday, June 14, 2023
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Procurement).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Derek Witlib, Director, Development Services; Michelle Jakobi,
Director, Environmental Services; Chris Williams, Aird & Berlis LLP.
Motion No. C230614-6
Moved by Clark, Seconded by Young
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and
Chris Williams, Aird & Berlis LLP re: Solicitor -client privilege (Procurement) be received.
Carried.
e) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -Client privilege
(HRTO File No. 2022-49301-1).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Derek Witlib, Director, Development Services; Meghan Cowan,
Aird & Berlis LLP.
Motion No. C230614-7
Moved by Bard, Seconded by Hutcheson
Be it resolved that confidential correspondence dated June 8, 2023, presented by Robin
Dunn, CAO and Meghan Cowan, Aird & Berlis LLP re: Litigation affecting the municipality;
Solicitor -Client privilege (HRTO File No. 2022-49301-1) be received.
Carried.
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Council Minutes —Wednesday, June 14, 2023
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on May 24, 2023.
b) Minutes of Special Council meeting Wednesday, May 31, 2023.
c) Minutes of the Joint Accessibility Advisory Committee meeting held on Thursday,
April 20, 2023.
Motion No. C230614-8
Moved by Hutcheson, Seconded by Bard
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, May 24, 2023;
b) Minutes of the Special Council meeting held on Wednesday, May 31, 2023
be received and adopted as printed and circulated;
and that the
c) Minutes of the Joint Accessibility Advisory Committee meeting held on Thursday,
April 20, 2023
be received.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
Carried.
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Council Minutes — Wednesday, June 14, 2023
10. Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) CS2023-21: Sam Flowers, Website Information Coordinator, Corporate Services re:
Website Platform Migration.
Motion No. C230614-9
Moved by Schell, Seconded by Young
Be it resolved
1. That Report CS2023-21 be received and adopted;
2. That the Website Platform Migration project be provided to GHD Digital (formally
eSolutions Group) through a partnership with the Association of Municipalities of Ontario
(AMO) in accordance with Section 5 of the Purchasing and Tendering Procedures By-
law No. 2004-112 for a total migration cost of $20,475.00 plus HST, and an annual
operating fee of $5,976.00 plus HST; and
3. That staff be authorized to execute the necessary contract.
Carried.
b) Robin Dunn, CAO; Michelle Jakobi, Director, Environmental Services re: Zone 1 Water.
Motion No. C230614-10
Moved by Hutcheson, Seconded by Clark
Be it resolved that the verbal report received from Robin Dunn, CAO and Michelle Jakob],
Director, Environmental Services re: Zone 1 Water be received.
Carried.
12. Reports of Municipal Officers for Information Only:
None.
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Council Minutes —Wednesday, June 14, 2023
16. Communications/Petitions:
a) Correspondence dated June 2, 2023 from Jon Main, Sustainability and Climate Action
Coordinator, Severn Sound Environmental Association (SSEA) re: Request for Council
Resolution to Join the FCM-ICLEI partners for Climate Protection Program.
Motion No. C230614-11
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That correspondence dated June 2, 2023 from Jon Main, Sustainability and Climate
Action Coordinator, Severn Sound Environmental Association (SSEA) re: Request for
Council Resolution to Join the FCM-ICLEI partners for Climate Protection Program be
received.
2. That staff report back to Council with respect to this request.
Carried.
8. Deputations/Presentations:
a) Presentation by Doug Minter, Chief Strategies Officer, Oro-Medonte Freedom Institute
re: Oro African Church Project.
Motion No. C230614-12
Moved by Bard, Seconded by Clark
Be it resolved that the Presentation by Doug Minter, Chief Strategies Officer, Oro-Medonte
Freedom Institute re: Oro African Church Project be received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives— County of Simcoe and Township
Partners and Agencies.
The following Members of Council provided updates: Mayor Greenlaw, Councillors
Bard and Schell.
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Council Minutes — Wednesday, June 14, 2023
b) Mayor Greenlaw re: Request for a Letter of Support for the Couchiching Interdisciplinary
Primary Care Expression of Interest Proposal.
Motion No. C230614-13
Moved by Bard, Seconded by Schell
Be it resolved
1. That correspondence received from the Couchiching Interdisciplinary Primary Care
request for a Letter of Support be received.
2. That a letter of support be provided under the Mayor's signature.
Carried.
14.Announcements:
None.
15. Consent Agenda:
a) Announcements of Interest to the Public:
None.
b) Correspondence dated May 17, 2023, Ilona Mclhone, Educator Coordinator; Prevention
of Senior Abuse Network - Simcoe County; re: Request for the Township of Oro-
Medonte to Proclaim June 15, 2023 World Elder Abuse Awareness Day.
Staff Recommendation: Receive, Proclaim, Advise under Mayor's Signature.
c) Lake Simcoe Region Conservation Authority, Minutes of April 28, 2023 meeting.
Staff Recommendation: Receive for Information Only.
d)
Nottawasaga Valley Conservation Authority, Minutes of April 28, 2023 meeting.
Staff Recommendation: Receive for Information Only.
e) Barrie Public Library Board, Minutes of April 27, 2023 meeting.
Staff Recommendation: Receive for Information Only.
f) Orillia Public Library Board, Minutes of May 17, 2023 meeting.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated May 19 2023, City of Orillia, Technical Evaluation for Settlement
Area Boundary Expansion and Virtual Open House on June 20, 2023.
Staff Recommendation: Receive for Information Only.
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Council Minutes —Wednesday, June 14, 2023 ,
h) Severn Sound Environmental Association (SSEA), 2022 Q4 Minutes, SSEA Q1 April 27,
2023 Meeting Highlights, 2023 Q1 Report/Update and Severn Sound Source Protection
Authority April 27 Meeting Highlights.
Staff Recommendation: Receive for Information Only.
i) Ontario Land Tribunal, May 29, 2023, OLT Case No. OLT-22-004811 re: 2012-SUB-03,
Part Lot 24, Concession 8, Oro-Medonte, Simcoe County.
Staff Recommendation: Receive for Information Only.
Motion No. C230614-14
Moved by Young, Seconded by Hutcheson
Be it resolved that the staff recommendation with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
None.
b) Correspondence dated May 17, 2023, Ilona Mclhone, Educator Coordinator; Prevention
of Senior Abuse Network - Simcoe County; re: Request for the Township of Oro-Medonte
to Proclaim June 15, 2023 World Elder Abuse Awareness Day.
Receive, Proclaim, Advise under Mayor's Signature.
c) Lake Simcoe Region Conservation Authority, Minutes of April 28, 2023 meeting.
Receive for Information Only.
d) Nottawasaga Valley Conservation Authority, Minutes of April 28, 2023 meeting.
Receive for Information Only.
e) Barrie Public Library Board, Minutes of April 27, 2023.
Receive for Information Only.
f) Orillia Public Library Board, Minutes of May 17, 2023 meeting.
Receive for Information Only.
g) Correspondence dated May 19 2023, City of Orillia, Technical Evaluation for Settlement
Area Boundary Expansion and Virtual Open House on June 20, 2023. Verbal direction
was provided for staff to report back regarding this matter.
Receive for Information Only.
h) Severn Sound Environmental Association (SSEA), 2022 Q4 Minutes, SSEA Q1 April 27,
2023 Meeting Highlights, 2023 Q1 Report/Update and Severn Sound Source Protection
Authority April 27 Meeting Highlights.
Receive for Information Only.
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Council Minutes -- Wednesday, June 14, 2023
i) Ontario Land Tribunal, May 29, 2023, OLT Case No. OLT-22-004811 re: 2012-SUB-03,
Part Lot 24, Concession 8, Oro-Medonte, Simcoe County.
Receive for Information Only.
Carried.
17. Notice of Motions:
None.
18. By -Laws:
a) 2023-037: A By-law to Authorize the execution of a Tax Arrears Extension Agreement.
b) 2023-038: A By-law to Amend By-law No. 2010-075, being a By-law to Regulate Signs
and other Advertising Devices.
c) 2023-039: A By-law to Amend By-law No. 2009-099, being a By-law to Regulate Fencing
and around Private Outdoor Swimming Pools within the Township of Oro-Medonte.
d) 2023-043: A By-law to Govern the Proceedings of Council and Comm ittees/Technical
Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law Nos.
2017-165, 2020-009, 2020-092, 2020-097, 2021-004, 2021-131, 2022-033, 2022-077,
2023-003 (Procedural By-law).
e) 2023-052: A By-law to adopt the estimates of all amounts required during the year and
for levying the tax rates for the year 2023.
f) 2023-053: A By-law to delegate authority to authorize the execution of a Tax Arrears
Extension Agreement.
g) 2023-054: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest.
h) 2023-055: By-law to Authorize the Execution of an Agreement Between The Township
of Oro-Medonte and The Canadian Union of Public Employees and Its Local 2380-04.
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Council Minutes — Wednesday, June 14, 2023
Motion No. C230614-15
Moved by Clark, Seconded by Young
Be it resolved that by-laws 2023-037, 038, 039, 043, 052, 053, 054 & 055 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
a) 2023-037: A By-law to Authorize the execution of a Tax Arrears Extension Agreement.
b) 2023-038: Being a By -Law to Delegate Various Power and Duties of Council to Staff
c) 2023-039: A By-law to Amend By-law No. 2009-099, being a By-law to Regulate Fencing
and around Private Outdoor Swimming Pools within the Township of Oro-Medonte
d) 2023-043: A By-law to Govern the Proceedings of Council and Committees/Technical
Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law Nos.
2017-165, 2020-009, 2020-092, 2020-097, 2021-004, 2021-131, 2022-033, 2022-077,
2023-003 (Procedural By-law).
e) 2023-052: A By-law to adopt the estimates of all amounts required during the year and for
levying the tax rates for the year 2023
f) 2023-053: A By-law to delegate authority to authorize the execution of a Tax Arrears
Extension Agreement
g) 2023-054: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest
h) 2023-055: By-law to Authorize the Execution of an Agreement Between The Township of
Oro-Medonte and The Canadian Union of Public Employees and Its Local 2380-04.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
19. Closed Session Items (Unfinished Items);
None.
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Council Minutes — Wednesday, June 14, 2023
20. Confirmation By -Law:
a) 2023-056: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, June 14, 2023.
Motion No. C230614-16
Moved by Schell, Seconded by Bard
Be it resolved that By -Law No. 2023-056: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 14, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230614-17
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now adjourn at 4:32 p.m.
Carried.
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