05 24 2023 Council MinutesTow; 'sit iptt),ffe,c&nte
Proud Heritage, Exciti,u. Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, May 24, 2023 2:09 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Tamara Obee, Director, Human Resources; Derek
Witlib, Director, Development Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Vanessa Cooper, Social Media
Coordinator/Corporate Executive Assistant; Sherri Moore, Septic
Inspector; Andy Karaiskakis, Senior Planner; Jenny Leggett,
Communications and Public Relations Officer; Curtis Shelswell, Manager,
Chief Municipal Law Enforcement Officer; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Minutes — Wednesday, May 24, 2023
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230524-1
Moved by Lavoie, Seconded by Schell
Be it resolved that the agenda for the Council meeting of Wednesday, May 24, 2023 be
received and adopted, as amended, to withdraw Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege; (Zone 1 Water); and
e) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships).
Carried.
Motion No. C230524-2
Moved by Young, Seconded by Clark
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4d) Robin Dunn, CAO re:
Solicitor -client privilege; Litigation affecting the municipality (Short Term Rentals) as he
owns and operates a Bed and Breakfast home in his Ward 5.
Mayor Greenlaw declared a conflict of interest on Item 16c) Correspondence dated May
17, 2023 from Lisa Groves, Barrie Automotive Flea Market re: Annual Spring
Automotive Flea Market held at Burl's Creek Event Park June 1, 2, 3 and 4, 2023, as he
is part owner of a company that provides Temporary ATM Services to this event.
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Council Minutes — Wednesday, May 24, 2023
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230524-3
Moved by Bard, Seconded by Hutcheson
Be it resolved that we do now go in Closed Session at 2:14 p.m. to discuss
d) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Solicitor -Client
Privilege; Litigation affecting the municipality (Short Term Rentals);
f) Donna Hewitt, Director, Corporate Services re: Acquisition/Disposition of Land (2299
Highway 11 North).
Carried.
b) Motion to Rise and Report.
Motion No. C230524-4
Moved by Schell, Seconded by Young
Be it resolved that we do now Rise at 2:48 p.m. and Report on the Closed Session Items 4
d) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Solicitor -Client
Privilege; Litigation affecting the municipality (Short Term Rentals)
f) Donna Hewitt, Director, Corporate Services re: Acquisition/Disposition of Land (2299
Highway 11 North)
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; (Zone 1 Water).
This item was withdrawn upon adoption of the agenda.
d) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Solicitor -
Client Privilege; Litigation affecting the municipality (Short Term Rentals).
Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re:
Solicitor -client privilege; Litigation affecting the municipality (Short Term Rentals) as he
owns and operates a B&B home in his Ward 5. Councillor Schell turned off his video
recused himself from the meeting and was contacted after the item was discussed so
that he could return to the meeting.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Curtis Shelswell, Manager, Chief Law Enforcement
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Council Minutes — Wednesday, May 24, 2023
Officer; Derek Witlib, Director, Development Services; Jenny Legget, Communications
and Public Relations Officer, Chris Williams, Aird & Berlis LLP, IT (gatekeeper).
Motion No. C230524-5
Moved by Hutcheson, Seconded by Bard
Be it resolved that confidential verbal information presented by Robin Dunn, CAO, and Derek
Witlib, Director, Development Services: Litigation affecting the municipality (Short Term
Rentals) be received.
Carried.
e) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be
applied to any negotiations related to the municipality (Inter -Municipal
Relationships).
This item was withdrawn upon adoption of the agenda.
f) Donna Hewitt, Director, Corporate Services re: Acquisition/Disposition of Land
(2299 Highway 11 North).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Derek Witlib, Director, Development Services, IT
(gatekeeper).
Motion No. C230524-6
Moved by Clark, Seconded by Schell
Be it resolved
1. That Confidential Report CS2023-19 be received and adopted.
2. And that the Director, Corporate Services proceed as directed.
Carried.
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Council Minutes — Wednesday, May 24, 2023
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on May 10, 2023.
b) Minutes of Special Council meeting held on Tuesday, May 16, 2023.
c) Minutes of Emergency Council meeting held on Tuesday, May 16, 2023.
d) Minutes of Heritage Committee meeting held on Monday, May 15, 2023.
Motion No. C230524-7
Moved by Lavoie, Seconded by Bard
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, May 10, 2023;
b) Minutes of the Special Council meeting held on Tuesday, May 16, 2023;
c) Minutes of the Emergency Council meeting held on Tuesday, May 16, 2023
be received and adopted as printed and circulated;
and that the draft
d) Minutes of the Heritage Committee meeting held on Monday, May 15, 2023 be
received.
Carried.
Motion No. C230524-8
Moved by Bard, Seconded by Hutcheson
Be it resolved that, per Motion No. HC230515-5 of the Heritage Committee meeting held on
Monday, May 15, 2023, staff report back to Council with proposed signage design, location
and funding options to recognize former Wilberforce Street.
Carried.
Motion No. C230524-9
Moved by Schell, Seconded by Young
Be it resolved
1. That, per Motion No. HC230515-6 of the Heritage Committee meeting held on
Monday, May 15, 2023, the Heritage Committee be granted delegated authority to
distribute all Township Heritage Books as the Heritage Committee deems fit to do so.
2. That the funds collected with a distribution of the books be retained for local heritage
matters/projects recommended by the Committee.
3. And further that this delegated authority be ratified through the Confirmation By -Law
at the May 24, 2023 Council meeting.
Carried.
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Council Minutes — Wednesday, May 24, 2023
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
11. Reports of Municipal Officers for Action:
a) OCS2023-07, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2023-006 Pine Ridge Cul-de-Sac Reconstruction.
Motion No. C230524-10
Moved by Young, Seconded by Bard
Be it resolved
1. That OCS2023-07 be received and adopted.
2. That Tender OCS2023-006 — Pine Ridge Cul-de-Sac Reconstruction be awarded to
Morris Shelswell and Sons in the amount of $153,469.94 plus HST.
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township.
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Service's signature.
Carried.
b) OCS2023-08, Karla Musso-Garcia, Manager of Operations re: Right of Way
Controls By-law update [Refer to 18b)].
Motion No. C230524-11
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That OCS2023-08, Karla Musso-Garcia, Manager of Operations, re: Right of Way
Controls By-law update, be received and adopted.
2. That the appropriate staff bring forward the amended Right of Way Control By-law,
2023-036 to amend the schedules and consolidated By-law 2021-114, being a By-
law to provide for the Erection of Stop, Yield, and Do Not Enter signs within the
Township of Oro-Medonte for Council's consideration.
Carried.
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Council Minutes — Wednesday, May 24, 2023
c) DS2023-044, Andy Karaiskakis, Senior Planner re: Proposed Bill 97(Helping
Homebuyers, Protecting Tenants Act) and New Provincial Planning Statement
Changes and Impacts.
Motion No. C230524-12
Moved by Lavoie, Seconded by Schell
Be it resolved
1. That Report DS2023-044, Andy Karaiskakis, Senior Planner re: Proposed Bill 91
(Helping Homebuyers, Protecting Tenants Act) and New Provincial Planning
Statement Changes and Impacts, be received and adopted; and,
2. That Council authorize Planning staff to make a submission to the Ministry of
Municipal Affairs and Housing based on the comments as outlined in Report
DS2023-044 through the Environmental Registry (019-6813) as the Township's
submission on the proposed new Provincial Planning Statement in addition to any
other comments received by Council.
Carried.
e) CS2023-17, Donna Hewitt, Director, Corporate Services and Yvonne Aubichon, Clerk re:
Community Consultation Group.
Motion No. C230524-13
Moved by Bard, Seconded by Clark
Be it resolved
1. That Report CS2023-17, Donna Hewitt, Director Corporate Services and Yvonne
Aubichon, Clerk re: Community Consultation Group be received and adopted.
2. That Council support the creation of a Community Consultation Group as a pilot for the
period ending December 31, 2024.
3. That the Terms of Reference as presented be endorsed.
4. That appropriate staff resources be assigned to coordinate and provide Township
support.
5. That appropriate Township communication channels be utilized to support this pilot
initiative.
6. That staff initiate a public recruitment process for the Community Consultation Group.
7. And that staff report back to Council on the achievements of the Group as part of the
regular Corporate Projects Report and in a summary format prior to Year -End 2024 as
outlined.
Carried.
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Council Minutes — Wednesday, May 24, 2023
8. Deputations/Presentations:
a) Deputation by Ted Beaton re: Request for Exception to Streetlight By-law for the
North Side of Shelswell Blvd [Refer to item 12a)].
A petition was distributed under separate cover.
Motion No. C230524-14
Moved by Lavoie, Seconded by Bard
Be it resolved that the Deputation by Ted Beaton re: Request for Exception to Streetlight By-
law for the North Side of Shelswell Blvd. be received.
Carried.
12. Reports of Municipal Officers for Information Only:
a) ES2023-07: Michelle Jakobi, Director, Environmental Services re: User Fee Streetlight
Charges.
Motion No. C230524-15
Moved by Lavoie, Seconded by Young
Be it resolved
1. That Report No. ES2023-07, Michelle Jakobi, Director, Environmental Services re: User
Fee Streetlight Charges, be received.
2. That the decision with respect to the request for exception be deferred and that staff
report back on the implications to this request for exception.
Carried.
8. Deputations/Presentations:
b) Presentation by Fiona Davis, General Manager, Real Tax; Carolynn Kent,
Operations Manager, Real Tax re: Tax Registration/Sale Process.
Motion No. C230524-16
Moved by Clark, Seconded by Hutcheson
Be it resolved that the Presentation by Fiona Davis, General Manager and Carolynn Kent,
Operations Manager, Real Tax re: Tax Registration/Sale Process be received.
Carried.
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9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
It was noted by staff that one (1) individual registered to speak to Item 16a) when the item
was on the floor for discussion.
11. Reports of Municipal Officers for Action:
d) CS2023-09: Yvonne Aubichon, Clerk re: Revised Procedural By-law.
Motion No. C230524-17
Moved by Bard, Seconded by Young
Be it resolved
1. That Report CS2023-09 from Yvonne Aubichon, Clerk re: Revised Procedural By -Law
be received and adopted, as amended by Council.
2. That upon approval of the proposed revisions that a New Procedural By-law, be brought
forward for Council's consideration.
Unanimously Carried.
12.Reports of Municipal Officers for Information Only:
b) Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant; Sherri
Moore, Septic Inspector re: Lean 6 Sigma Continuous Improvement Council Agenda.
Motion No. C230524-18
Moved by Clark, Seconded by Schell
Be it resolved that the presentation by Vanessa Cooper, Social Media Coordinator/Corporate
Executive Assistant and Sherri Moore, Septic Inspector, re: Lean 6 Sigma Continuous
Improvement Council Agenda Presentation be received.
Carried.
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Council Minutes — Wednesday, May 24, 2023
c) CS2023-18: Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: Corporate Project Update for March, April 2023.
Motion No. C230524-19
Moved by Bard, Seconded by Hutcheson
Be it resolved that Report No. CS2023-18, Vanessa Cooper, Social Media Coordinator/
Corporate Executive Assistant re: Corporate Project Update for March, April 2023, be
received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor
Lavoie, Councillors Hutcheson, Schell.
14. Announcements:
The following member of Council provided Announcements: Councillor Schell.
15. Consent Agenda:
None.
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Council Minutes — Wednesday, May 24, 2023
16. Communications/Petitions:
a) Correspondence received by the Township on May 8, 2023 from Kyle Fortinsky and
Kara Wollach re: Request to Reimburse/Credit the Interest Charges Accrued over the
Past 3 years.
The applicant provided additional information.
Motion No. C230524-20
Moved by Lavoie, Seconded by Young
Be it resolved
1. That correspondence dated May 8, 2023 from Kyle Fortinsky and Kara Wollach re:
Request to Reimburse/Credit the Interest charges Accrued over the past 3 years
be received.
2. That Council approve 50% reimbursement of the interest charges accrued.
3. That staff review their process/procedures as directed accordingly.
4. That the applicants be advised under the Director of Finance/Chief Financial
Officer's signature.
5. That this motion is made without precedence or prejudice.
Carried.
b) Correspondence dated May 8, 2023, from Steve Holdings Inc. re: Request for
Repayment Plan.
Motion No. C230524-21
Moved by Schell, Seconded by Clark
Be it resolved
1. That correspondence dated May 8, 2023 from Steve Holdings Inc. re: Request for
repayment plan be received.
2. That staff proceed with the creation of an extension agreement as requested by the
applicant to be signed by the Director and Clerk; and
3. That the applicants be advised under the Director of Finance/Chief Financial Officer's
signature.
Carried.
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Council Minutes — Wednesday, May 24, 2023
c) Correspondence dated May 17, 2023 from Lisa Groves, Barrie Automotive Flea Market
re: Annual Spring Automotive Flea Market held at Burl's Creek Event Park June 1, 2, 3
and 4, 2023.
Mayor Greenlaw declared a conflict of interest on Item 16c) Correspondence dated May 17,
2023 from Lisa Groves, Barrie Automotive Flea Market re: Annual Spring Automotive Flea
Market held at Burl's Creek Event Park June 1, 2, 3 and 4, 2023, as he is part owner of a
company that provides Temporary ATM Services to this event. Mayor Greenlaw left the
Chambers and did not discuss or vote on this item.
Deputy Mayor Lavoie assumed the Chair.
Motion No. C230524-22
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That correspondence dated May 17, 2023, from Lisa Groves, Barrie Automotive Flea
Market re: Annual Spring Automotive Flea Market held at Burl's Creek Event Park June
1, 2, 3 and 4, 2023 be received.
2. That Council designates the Barrie Automotive Flea Market to be held at Burl's Creek
Event Park on June 1, 2, 3 and 4, 2023 to be a "municipally significant" event.
3. That Lisa Groves, Barrie Automotive Flea Market be advised under the Mayor's
signature.
Mayor Greenlaw assumed the Chair.
17. Notice of Motions:
None.
Carried.
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Council Minutes — Wednesday, May 24, 2023
18. By -Laws:
a) 2023-030: A By-law to Appoint Building Inspectors and to Repeal By-law 2022-081.
b) 2023-036: A By -Law to Amend By -Law 2021-114, being a by-law to provide for the
erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte.
Motion No. C230524-23
Moved by Schell, Seconded by Lavoie
Be it resolved that
a) 2023-030: A By-law to Appoint Building Inspectors and to Repeal By-law 2022-081
b) 2023-036: A By-law to Amend By-law 2021-114, being a by-law to provide for the
erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
None.
20.Confirmation By -Law:
a) 2023-041: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, May 24, 2023.
Motion No. C230524-24
Moved by Clark, Seconded by Young
Be it resolved that By -Law No. 2023-041: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 24, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Minutes — Wednesday, May 24, 2023
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230524-25
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now adjourn at 6:38 p.m.
ayor, Randy Greenlaw
Carried.
Clerk,'Jvonne Aubichon
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