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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, May 31, 2023 4:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Shawn Binns, Director, Operations and Community Services; Nelly
Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director,
Human Resources; Michelle Jakobi, Director, Environmental Services;
Derek Witlib, Director, Development Services; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Jason Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
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Special Council Meeting Minutes — Wednesday, May 31, 2023.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230531-1
Moved by Clark, Seconded by Hutcheson
Be it resolved that the agenda for the Special Council meeting of Wednesday, May 31, 2023
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC230531-2
Moved by Lavoie, Seconded by Bard
Be it resolved that we do now go in Closed Session at 4:03 p.m. to discuss
• labour relations/employee negotiations (Collective Bargaining);
• litigation affecting the municipality; solicitor -client privilege (Cannabis).
Carried.
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Special Council Meeting Minutes — Wednesday, May 31, 2023.
b) Motion to Rise and Report.
Motion No. SC230531-3
Moved by Young, Seconded by Lavoie
Be it resolved that we do now Rise at 6:02 p.m. and Report on the Closed Session Items 4
c) Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations
(Collective Bargaining);
d) Robin Dunn, CAO re: Litigation affecting the municipality, solicitor -client privilege
(Cannabis).
Carried.
Councillor Schell was not in attendance, at this time for the remainder of the meeting due to
technical difficulties, and consented to allow the meeting to continue.
c) Robin Dunn, CAO; Tamara Obee, Director, Human Resources re: Labour
relations/employee negotiations (Collective Bargaining).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Tamara Obee, Director, Human Resources; Michelle
Jakobi, Director, Environmental Services.
Motion No. SC230531-4
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That the confidential PowerPoint presentation provided by Robin Dunn, CAO; and
Tamara Obee, Director, Human Resources re: Labour relations/employee negotiations
(Collective Bargaining) be received and endorsed.
2. That the applicable draft by-law be brought forward to the June 14, 2023 Council meeting
for Council's consideration.
Carried.
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Special Council Meeting Minutes — Wednesday, May 31, 2023.
d) Robin Dunn, CAO re: Litigation affecting the municipality, solicitor -client privilege
(Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon,
Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Derek Witlib, Director, Development Services; Chris Williams; and David
Reiter, Aird & Berlis LLP.
Motion No. SC230531-5
Moved by Bard, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, Chris Williams,
and David Reiter, Aird & Berlis LLP re: Litigation affecting the municipality, solicitor -client
privilege (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
5. Confirmation By -Law:
a) 2023-044: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, May 31, 2023.
Motion No. SC230531-6
Moved by Lavoie, Seconded by Young
Be it resolved that By -Law No. 2023-044: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, May 31, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes - Wednesday, May 31, 2023.
6. Adjournment:
a) Motion to Adjourn
Motion No. SC230531-7
Moved by Bard, Seconded by Clark
Be it resolved that we do now adjourn at 6:04 p.m.
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Mayor, -Randy Greenlaw
Clerk. Yvonne Aubichon
Carried.
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