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05 02 1996 RAC Minutes . . . MINUTES OF THE ORO-MEDONTE RECREATION ADVISORY COHHITTEE MEETING HELD THURSDAY HAY 2,1996 Present: AT 7:00 P.M., ADMINISTRATION CENTRE Staff Present: Regrets: A. Graham Nelson, Councillor Ron Sommers, Nancy stoddart, Barbara swanson, Dave Knox, Councillor Walter Dickie Deborah Broderick, Anne Brousseau Hayor Ian Beard, Bill Groves 1. 2. 3. 4. Minutes of the April 4,1996 meeting It was Moved by Dave Knox, seconded by Walter Dickie That the Minutes of the April 4, 1996 Parks & Recreation Advisory Committee meeting be adopted as circulated. Carried. Disclosure of Pecuniary Interest and the General Nature Thereof - In Accordance with The Act: None Declared. Adoption of the Agenda. Moved by Walter Dickie, seconded by Dave Knox That the Agenda for the Recreation Advisory Committee meeting dated May 2, 1996, be adopted as printed and circulated with the addition of the following: 6. (c) Moonstone & District Parks & Recreation Committee; correspondence, re: Recreation Plan for Moonstone & District. Disposition of the March 7,1996 Recommendations to Council: Recommendations from the April 4, 1996 Advisory Committee Meeting were adopted at the Regular Meeting of Council on April 17, 1996, as follows: a) Motion No. 18 resolved that $27,237.00 be included in the Draft 1996 budget for a Recreation Master Plan. . Recreation Advisory Committee Page 2 May 2,1996 b) Motion No. 19 resolved that the Report from J. Zieleniewski, Treasurer/Acting CAO, re: Preparation of a Recreation Master Plan, be received and adopted. This report recommended that additional quotes were not required for consultant services with respect to the preparation of a Recreation Master Plan. It further recommended that the preparation proceed with involvement from staff and Advisory Committee members working in consultation with Donna Hinde of The Planning Partnership, the firm currently working on the new Township Official Plan. Deputations: None. correspondence: a) Mark Cvar, CN Rail Real Estate Management, re: Ballast on CN Rights of Way. . This correspondence, in reply to environmental concerns regarding the CN Rail Line between Barrie and Longford Mills, reported the ballast material used was obtained from Inco in sudbury and presented no radioactive concerns. b) Ian Thomson, CN East, Manager of Public Affairs Ontario, re: Rail Abandonment Process (including requested information on environmental screening). This correspondence contained details regarding the abandonment process as well as information on crossings, bridges and the environmental review requirements from the National Transportation Agency. The Director accounted that the the information covered in both pieces of correspondence from CN had been requested in order to address community concerns expressed at a previous deputation to the Advisory Committee. A summary will be made available to the Committee in June. It was moved by Ron Sommers, seconded by Dave Knox . That the correspondence Items 6 a) and 6 b) be received for information. Carried. . D. Broderick. arrange for deputation . . Recreation Advisory Committee Page 3 Hay 2, 1996 6. c) Moonstone & District Parks & Recreation Committee; correspondence, re: Recreation Plan for Moonstone & District. The Committee reviewed the proposal from the Moonstone & District Parks & Recreation Committee earmarking projects in their area over a five-year period. It was Moved by Graham Nelson, seconded by Dave Knox That the submission from the Moonstone & District Parks & Recreation Committee and the Oro-Medonte Lions Club be received for information and that same be referred to the Committee on the Recreation Master Plan for review; And further that a delegation be invited to attend the next meeting of the Recreation Advisory Committee to present their proposal. Carried. It was noted that the 1996 budget has been set and any deputation entertained would be for the purposes of presentation only. The Director will advise the parties accordingly. Director's Monthly Report: Verbal Update and Discussion, re: Recreation Master Plan. The Director advised the Committee that the Plan has been approved to proceed. She reviewed the first 6 tasks with the Committee indicating that the new target dates will be set at a meeting with the Consultant and Administrator on May 3, 1996. A further meeting with the members working on the Plan will follow. Interviews will be held on May 8, 1996 to hire a university student for a 14-week period beginning May 13, 1996. Deborah thanked the Committee Members for their endurance and patience and looks forward to continued participation by the committee with this joint effort. written progess reports will be submitted to the Committee and to Council on a monthly basis. . Recreation Advisory Committee Page 4 Hay 2,1996 8. Committee Chairman's Report: Chairperson Nancy Stoddart reviewed with the Committee the advisory function of the Committee. The meeting agenda format was reviewed and it was advised by the Chairperson that in future, the Agenda as adopted will be adhered to for the duration of the meeting. Any additions to the Agenda will be noted and approved by the Committee at the Adoption of the Agenda. The "New Business" section will be replaced by a short question period to address items on the current agenda and/or to allow for questions from the floor should a delegation be present. 9. other Business: a) b) Calendar of upcoming events (unavailable). Deadline for June Agenda, May 27, 1996 items to date include correspondence from the Oro Minor Hockey Auxiliary . c) The Director provided the following information in response to inquiries: tenders will be going out for ice resurfacer and board replacement; the ice surfacer will have advertising; consideration still being given to ceiling work at arena; the Director and Manager will be working on park specifications which will be brought to the Committee. 10. Adjournment. It was Moved by Graham Nelson, That the meeting adjourn at 8:15 p.m. Anne Brousseau, Recording Secretary .