02 01 1996 RAC Minutes
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MINUTES OF THE ORO-MEDONTE RECREATION ADVISORY COKKITTEE MEETING
HELD THURSDAY, FEBRUARY 1,1996
Present:
AT 7:00 P.M., ADMINISTRATION CENTRE
Staff
Present:
Absent:
A. Graham Nelson, Councillor Ron Sommers, Nancy Stoddart,
Bill Groves, Dave Knox, Councillor Walter Dickie, Barbara
Swanson
Deborah Broderick, Anne Brousseau
Mayor Ian
Meeting) .
Beard,
Jennifer
Zieleniewski
(Assessment
1.
2.
3.
Minutes of the December 7, 1995 meeting.
It was Moved by Dave Knox, seconded by Bill Groves
That the Minutes of the December 7, 1995 Parks & Recreation
Advisory Committee meeting be adopted as circulated.
Carried.
Disclosure of Pecuniary Interest and the General Nature
Thereof - In Accordance with The Act:
Barb Swanson declared a conflict of interest regarding Item 5
b) on the Agenda being that she is on the executive of the Oro
Minor Hockey Auxiliary. Mrs. Swanson did not take part in the
discussions concerning this matter.
Disposition of the December 7,1995 Recommendations to
Council:
council at their regular meeting of December 20, 1995, passed
Motion No. 15, adopting the December 7,1995 recommendation of
the Committee regarding the proposal by Debra stringer for use
of the Old Town Hall.
Council at their regular meeting of December 20, 1995, also
passed Motion No. 16 authorizing the execution of an agreement
with Pro Shop (Linda Richardson) for skate sharpening at the
Oro-Medonte Community Arena.
4.
Deputations:
None.
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D. Broderick
-request
. Ora Ring-
and Ora
Figure Skating
Club
-further info
to next mtg.
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Parks' Recreation Advisory Committee Meeting
Page 2
February 1,1996
correspondence:
a)
Deborah Broderick, Parks & Recreation Manager,
correspondence, re: thank you note for flowers.
Received.
b)
Linda Pfrimmer, Oro Minor Hockey
correspondence, re: Arena Concession Booth.
Auxiliary,
Correspondence requesting a long-term contract for the
Arena Concession Booth, with a commitment from the
Auxiliary for financial contributions to the capital
projects of the facility, was discussed in length.
It was decided that more negotiation with the Auxiliary,
and research regarding the feasibility of such a
partnership are required before a recommendation can be
made to Council. As well, written confirmation from Oro
Ringette and the Oro Figure Skating Club is required to
verify the verbal understanding that they have no
interest in, and no objection to, the Oro Minor Hockey
Auxiliary running the concession booth over an extended
time frame.
The Parks & Recreation Manager will survey other
comparible municipalities as to their concession booth
operations. The Manager will also review the operating
costs of the concession booth with respect to hydro and
lighting to establish a basis on which to consider the
monetary feasibility of an extended contract. The matter
will be brought to the attention of the Treasurer/Acting
Administrator, and the Auxiliary will be approached about
the possbility of a year-round (12-month) operation.
It was Moved by Walter Dickie, seconded by Ron Sommers
That the issue be referred back to staff for more
information and upon receipt of same, the Parks &
Recreation Manager prepare a draft lease agreement for
further discussion at the March meeting of the Committee,
complete with figures.
Carried.
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D. Broderick
A. Brousseau
-forward to
.cil
A. Brousseau
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Parks' Recreation Advisory Committee Meeting
Page 3
February 1,1996
c)
Oro Minor Hockey Auxiliary, Minutes of Meeting held
January 8, 1996 for the information of the Committee.
Received as information.
d)
ontario Parks Association, 1996 Educational Seminar and
Trade Show Information Package.
Received as information.
Parks' Recreation Manager Monthly Report:
a)
Review of Mandate
The Parks & Recreation Manager reviewed her memorandum to
the Committee regarding the terms of reference for the
Advisory Committee. Suggested amendments to the terms of
reference as submitted consisted of the following:
c)
d)
f)
replace the word "research" with "examine";
remove the words "research and";
replace the words "deemed necessary" with "as
appropriate" .
Subsequent to a discussion on the qualifications listed
for Committee members, the Secretary was directed to
inquire as to the requirements within The Municipal Act
regarding committee members.
It was Moved by Graham Nelson, seconded by Barb Swanson
That the recommendations received from the Parks'
Recreation Manager and the terms of reference as amended,
be approved and forwarded to Council.
Carried.
b)
*Proposed* Department restructuring and job descriptions:
The Manager gave the Committee a brief update on the
proposed restructuring of the Parks & Recreation
Department, stressing that the modifications will be
dealt with by Council on February 7,1996 and have not as
yet been adopted.
The matter was Tabled and the information presented by
the Parks & Recreation Manager was received for
information.
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D. Broderick
-further
fication
required re:
Parks Master
Plan
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D. Broderick
(K. Allen)
D. Broderick
A. Brousseau
-place on
Agenda for
next meeting.
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Parks' Recreation Advisory Committee Meeting
Page 4
February 1,1996
c)
Discussion, re: Parks Kaster Plan
A discussion regarding the preparation of the Parks
Master Plan revealed differing perspectives on the extent
of involvement by the Committee in its preparation. Some
members had understood Committee responsibility would be
limited to the preparation of a "conceptual" plan as
opposed to a full-fledged Master Plan which would require
a considerable amount of research time. One
understanding had been that once a conceptual plan was
developed, the final product would be completed by
consultants.
The Committee discussed the process involved and the
amount of staff time required to complete this
undertaking. It was the opinion of the Manager that the
Parks Master Plan was a project that would require
Committee involvement.
Clarification is required and it was proposed that the
matter be brought forward to the March Committee meeting.
d)
Cost Study prepared by Kim Allen
The Parks & Recreation Manager outlined the report
prepared by Kim Allen, Facilities Foreman, explaining the
cost breakdown. A revenue report based on expenses as
submitted in the report was requested as well as more
detail on the training account. The Manager will confer
with the Facilities Foreman and provide the requested
information at the next Committee meeting.
e)
Verbal Update
proposal:
community
Budget
Hall
on
Hawkestone
Deborah Broderick, Bill Groves, Ron Sommers and Dave Knox
met prior to the Committee meeting to evaluate the recent
budget proposal by the Hawkestone Community Hall.
Several areas need to be addressed before any
recommendations come forth, including specific details on
the playground proposal. This matter will be placed on
the March agenda for further report by the Parks &
Recreation Manager.
f)
Public Skate sponsorship, January 5,1996:
As previously agreed to, the Manager collected funds from
the Committee members for the sponsorship of the January
5, 1996 Public Skate.
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All mEmbers
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Parks' Recreation Advisory Committee Meeting
page 5
February 1,1996
7. Committee Chairman's Report:
No report.
8. Other Business:
a)
The list of upcoming events for the month of February,
1996 was received for information.
b)
In response to an inquiry, the Manager reported that
arena operations are running smoothly.
The deadline for Agenda Items for the March meeting will
be February 26, 1996.
Adjournment.
c)
9.
It was Moved by Graham Nelson,
That the meeting adjourn at 9:35 p.m.
Carried.
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Anne Brousseau
Secretary