05 16 2023 SpCouncil MinutesTownship o�
Proud Heritage, Exciting Future
Tuesday, May 16, 2023
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
1:34 p.m.
Regrets: Councillor John Bard
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Derek Witlib, Director, Development
Services; Jenny Legget, Communications and Public Relations Officer
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah],.Ojibwe [0-lib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First.Nationsr:.Jhe Huron,Wendat Nation also continues to pay respect and protect their
an'cestors-and heritage.dn this land: ; We- honour the Indigenous history and culture that has
thrived -lop millenniain this territory an'd hhe Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
Page 1 of 4
Special Council Minutes — Tuesday, May 16, 2023.
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
Motion No. SC230516-1
Moved by Clark, Seconded by Lavoie
Be it resolved that Rule 4.3.1, Electronic Meeting Participation, as per the consolidated
Procedural By-law No. 2017-165, be suspended in order to allow required remote
attendance.
Carried.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230516-2
Moved by Schell, Seconded by Young
Be it resolved that the agenda for the Special Council meeting of Tuesday, May 16, 2023 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals) as he owns and
operates a B&B home in his Ward 5.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC230516-3
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now go in Closed Session at 1:38 p.m. to discuss
• litigation affecting the municipality (Short Term Rentals).
Carried.
Page 2 of 4
Special Council Minutes — Tuesday, May 16, 2023.
b) Motion to Rise and Report.
Motion No. SC230516-4
Moved by Clark, Seconded by Lavoie
Be it resolved that we do now Rise at 2:07 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Litigation affecting
the municipality (Short Term Rentals).
Carried.
c) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Litigation affecting
the municipality (Short Term Rentals).
Councillor Schell declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals) as he owns and
operates a B&B home in his Ward 5. Councillor Schell turned off his video and did not
discuss or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Director,
Development Services; Jenny Legget, Communications and Public Relations Officer; Jason
Scharapenko, Information Technology Technician (IT) .
Motion No. SC230516-5
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That confidential verbal information presented by Robin Dunn, CAO, and Derek Witlib,
Director, Development Services: Litigation affecting the municipality (Short Term Rentals)
be received.
2. That staff and legal counsel continue to proceed with the leave to appeal as directed by
Council.
Carried.
Page 3 of 4
Special Council Minutes — Tuesday, May 16, 2023,
5. Confirmation By -Law:
a) 2023-035: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, May 16, 2023.
Motion No. SC230516-6
Moved by Lavoie, Seconded by Young
Be it resolved that By -Law No. 2023-035: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, May 16, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC230516-7
Moved by Hutcheson, Seconded by Schell
Be it resolved that we do now adjourn at 2:09 p.m.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Carried.
Page 4 of 4
Towtuhip o�
iontez
Proud Heritage, Exciting Future
Tuesday, May 16, 2023
The Township of Oro-Medonte
Emergency Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Regrets Councillor John Bard
2:10 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Derek Witlib, Director, Development Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron,Wendat Nation also continues to pay respect and protect their
ariceators-and"heritagedn this:land:: We honour the Indigenous history and culture that has
thrived:for millennia linthis:.territory and -the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
Page 1 of 4
Emergency Council Meeting Minutes — Tuesday, May 16, 2023.
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
Motion No. EC230516-1
Moved by Hutcheson, Seconded by Young
Be it resolved that Rule 4.3.1, Electronic Meeting Participation, as per the consolidated
Procedural By-law No. 2017-165, be suspended in order to allow required remote
attendance.
Carried.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. EC230516-2
Moved by Young, Seconded by Clark
Be it resolved that the agenda for the Emergency Council meeting of Tuesday, May 16, 2023
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. EC230516-3
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 2:16 p.m. to discuss
• A position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Inter -Municipal Relationships).'
Carried.
Page 2 of 4
.a
Emergency Council Meeting Minutes — Tuesday, May 16, 2023.
b) Motion to Rise and Report.
Motion No. EC230516-4
Moved by Clark, Seconded by Schell
Be it resolved that we do now Rise at 2:58 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships).
Carried.
c) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Director,
Development Services; Jenny Legget, Communication and Public Relations Officer; Jason
Scharapenko, Information Technology Technician (IT) .
Motion No. EC230516-5
Moved by Hutcheson, Seconded by Young
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations related to
the municipality (Inter -Municipal Relationships) be received.
Carried.
5. Confirmation By -Law:
a) 2023-040: Being a by-law to confirm the proceedings of the Emergency Council meeting
held on Tuesday, May 16, 2023.
Motion No. EC230516-6
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that By -Law No. 2023-040: Being a by-law to confirm the proceedings of the
Emergency Council meeting held on Tuesday, May 16, 2023 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Page 3 of 4
Emergency Council Meeting Minutes — Tuesday, May 16, 2023.
6. Adjournment:
a) Motion to Adjourn.
Motion No. EC230516-7
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now adjourn at 3:00 p.m.
ayor, Randy Greenlaw
a-07(' o-x.
Clerk, 'ftvonne Aubichon
Carried.
Page 4 of 4