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Proud Heritage, Exciting Future
Wednesday, May 10, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Robert Young
Regrets: Councillor Richard Schell
2:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources; Derek
Witlib, Director, Development Services; Nelly Morrow, Director, Finance/
Chief Financial Officer; Karla Musso-Garcia, Manager of Operations;
Justin Metras, Manger, Infrastructure and Capital Projects; Jenny Legget,
Communications and Public Relations Officer; Curtis Shelswell, Manager,
Chief Municipal Law Enforcement Officer; Roz Llewellyn, Manager,
Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Jason Scharapenko, Information Technology Technician (IT);
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, May 10, 2023
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230510-1
Moved by Hutcheson, Seconded by Young
Be it resolved that the agenda for the Council meeting of Wednesday, May 10, 2023 be
received and adopted.
Carried.
Motion No. C230510-2
Moved by Lavoie, Seconded by Bard
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
3. Disclosure of Pecuniary Interest:
None declared.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230510-3
Moved by Bard, Seconded by Clark
Be it resolved that we do now go in Closed Session at 2:04 p.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (Zone 1 Water); (Cannabis);
(Short Term Rentals);
• A position, plan, procedure, criteria or instruction to be applied to any negotiations
related to the municipality (Inter -Municipal Relationships).
Carried.
b) Motion to Rise and Report.
Motion No. C230510-4
Moved by Clark, Seconded by Lavoie
Be it resolved that we do now Rise at 3:07 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water).
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
and that Closed Session Items 4
e) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Solicitor -client
privilege; Litigation affecting the municipality (Short Term Rentals).
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships)
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Zone 1 Water).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Michelle Jakobi, Director Environmental Services;
Shawn Binns, Director, Operations and Community Services; Jenny Legget,
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Council Meeting Minutes — Wednesday, May 10, 2023
Communications & Public Relations Officer; Brian Chung, Aird & Berlis LLP; Chris
Williams, Aird & Berlis LLP, Jason Scharapenko, Information Technology Technician
(IT).
Motion No. C230510-5
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, Brian Chung
and Chris Williams, Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the
municipality (Zone 1 Water) be received.
2. That staff, specific Members of Council and legal Counsel proceed as directed by
Council.
Carried.
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Derek Witlib, Director Development Services;
Shawn Binns, Director, Operations and Community Services; Curtis Shelswell,
Manager, Municipal Law Enforcement Officer/Chief Municipal Law Enforcement Officer;
Jenny Legget, Communications & Public Relations Officer; Andrea Skinner, Aird &
Berlis LLP; Chris Williams, Aird & Berlis LLP; Jason Scharapenko, Information
Technology Technician (IT).
Motion No. C230510-6
Moved by Clark, Seconded by Bard
Be it resolved
1. That confidential memorandum correspondence dated May 5, 2023 from Chris Williams
and Andrea Skinner, Aird & Berlis LLP and presented by Robin Dunn, CAO, Chris
Williams and Andrea Skinner, Aird & Berlis LLP re: Solicitor -client privilege; Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on April 26, 2023.
Motion No. C230510-7
Moved by Hutcheson, Seconded by Clark
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 26,
2023 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Karla Musso-Garcia re: Second Vice President — Karla Musso-Garcia, Manager of
Operations, Township of Oro-Medonte (representing Simcoe County Road Supervisors
Association).
Motion No. C230510-8
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the press release from the Association of Ontario Road Supervisors (A.O.R.S.)
announcing the appointment of Karla Musso-Garcia, Manager of Operations, as Second
Vice President (representing Simcoe County Road Supervisors Association) be received.
2. That Karla Musso-Garcia be recognized under the Mayor's signature.
Carried.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 1 (January, February, March
2023) Statistic Update.
Motion No. C230510-9
Moved by Young, Seconded by Lavoie
Be it resolved that the Presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 1 (January, February, March
2023) Statistic Update be received.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
b) Deputation by Scott Watson and Suzanne Dean of Canada Post re: Overview of Canada
Post, Post Master Provided Location in Warminster.
Motion No. C230510-10
Moved by Bard, Seconded by Hutcheson
Be it resolved that the Deputation by Scott Watson and Suzanne Dean of Canada Post re:
Overview of Canada Post, Post Master Provided Location in Warminster be received.
Carried.
c) Presentation by Stephen Slawuta, RC Strategies re: Township of Oro-Medonte Parks
and Recreation Master Plan.
Motion No. C230510-11
Moved by Clark, Seconded by Young
Be it resolved
1. That the Presentation by Stephen Slawuta, RC Strategies re: Township of Oro-Medonte
Draft Parks and Recreation Master Plan be received.
2. That staff report back to Council following the public consultation on the draft plan.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
Ten (10) individuals provided Open Forum comments with respect to Item 11a).
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Council Meeting Minutes — Wednesday, May 10, 2023
11. Reports of Municipal Officers for Action:
a) OCS2023-06, Shawn Binns, Director Operations and Community Services re: Line 15
North Traffic Calming - Pilot Project Review.
Council consented to allow additional questions from members of the public.
Nine (9) individuals presented additional questions/comments with respect to this item.
Motion No. C230510-12
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That OCS2023-06, Shawn Binns, Director Operations and Community Services re: Line
15 North Traffic Calming - Pilot Project Review be received and adopted.
2. That Council support the recommended changes to remove the directional closure and
re -configure the traffic calming as outlined in OCS2023-06 for implementation as soon as
feasible.
3. That staff bring forward the requisite amendments to Traffic By-laws for Council's
ratification.
4. That staff continue to review effectiveness of the revised measures and report back to
Council through the monthly project update report.
5. That staff continue to liaise with the City of Orillia to address growth and traffic planning
impacts and report back to Council prior to the end of 2023.
Carried.
b) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: Township of Oro-
Medonte, Council Remuneration.
Motion No. C230510-13
Moved by Bard, Seconded by Clark
Be it resolved
1. That the correspondence dated March 27, 2023 from ML Consulting and presented by
Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: Township of Oro-
Medonte, Council Remuneration be received.
2. That the Deputy/Ward Councillor combined salary in the amount of $37,237.00 be
approved effective January 1, 2023, plus Cost of Living Adjustment.
3. That Orillia & Lake Country Tourism be added to Section 5.4.1 of Schedule A of the
Remuneration By -Law.
4. That the Director, Human Resources proceed accordingly.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
Motion No. C230510-14
Moved by Clark, Seconded by Young
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO; and Tamara Obee,
Director, Human Resources re: Council remuneration and benefits be received.
2. That the remainder of the discussion re: Item 4h) Solicitor -Client Privilege initially
discussed in closed session on April 26, 2023 (Compensation) and deferred to May 10
meeting on this matter now be brought forward for consideration in open session.
3. That a schedule be added to the Council Remuneration By -Law to include OMERS
Pension, Health and Dental Benefits and Life Insurance.
4. That staff bring forth the revised by-law for Council consideration pending determination
of the 2023 Cost of Living Adjustment.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
None.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw and
Councillor Hutcheson.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Holiday Closure, Monday, May 22, 2023 for Victoria
Day.
2. Boots on Pedals Event, May 13, 2023.
3. Township of Oro-Medonte, Tourism Ambassador Certificate Program and Art
Trees Expansion.
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Council Meeting Minutes — Wednesday, May 10, 2023
b) Nottawasaga Valley Conservation Authority, Minutes of March 24, 2023 meeting and
Highlights of April 28, 2023 meeting.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 24,
2023.
Staff Recommendation: Receive for Information Only.
d) Minutes of Orillia Public Library meeting held on April 19, 2023.
Staff Recommendation: Receive for Information Only.
e) Minutes of Barrie Public Library Board Meeting held on February 23, 2023.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated May 3, 2023 from Enbridge Gas Inc. re: Location Charges.
Staff Recommendation: Receive for Information Only.
Motion No. C230510-15
Moved by Hutcheson, Seconded by Young
Be it resolved that the staff recommendation with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Holiday Closure, Monday, May 22, 2023 for Victoria Day.
2. Boots on Pedals Event, May 13, 2023.
3. Township of Oro-Medonte, Tourism Ambassador Certificate Program and Art Trees
Expansion.
b) Nottawasaga Valley Conservation Authority, Minutes of March 24, 2023 meeting and
Highlights of April 28, 2023 meeting.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 24, 2023.
Received for Information Only.
d) Minutes of Orillia Public Library meeting held on April 19, 2023.
Received for Information Only.
e) Minutes of Barrie Public Library Board Meeting held on February 23, 2023.
Received for Information Only.
f) Correspondence dated May 3, 2023 from Enbridge Gas Inc. re: Location Charges.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
16. Communications/Petitions:
None.
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-032: A By-law to Amend By-law No. 2023-009, Being a By-law to Appoint
Municipal Law Enforcement Officers/Provincial Offences Officers. "Appointment By-law".
Motion No. C230510-16
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2023-032
a) 2023-032: A By-law to Amend By-law No. 2023-009, Being a By-law to Appoint
Municipal Law Enforcement Officers/Provincial Offences Officers. "Appointment By-law';
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
b) 2023-033: A By-law to authorize the Sale of Surplus Land described as Part Lot 21, Con
5 Oro (as in Oro14028 except Oro18577) (2299 Highway 11 North), now in the Township
of Oro-Medonte, County of Simcoe.
Motion No. C230510-17
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2023-033
b) 2023-033: A By-law to authorize the Sale of Surplus Land described as Part Lot 21, Con
5 Oro (as in Oro14028 except Oro18577) (2299 Highway 11 North), now in the Township
of Oro-Medonte, County of Simcoe; be respectfully denied.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C230510-18
Moved by Bard, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 6:57 p.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (Short Term Rentals);
• Position, plan, procedure, criteria or instruction to be applied to any negotiations
related to the municipality (Inter -Municipal Relationships).
Carried.
b) Motion to Rise and Report.
Motion No. C230510-19
Moved by Young, Seconded by Clark
Be it resolved that we do now Rise at 7:38 p.m. and Report on the Closed Session
Items 4
e) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Solicitor -client
privilege; Litigation affecting the municipality (Short Term Rentals).
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied
to any negotiations related to the municipality (Inter -Municipal Relationships)
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
e) Robin Dunn, CAO; Derek Witlib, Director, Development Services re: Solicitor -client
privilege; Litigation affecting the municipality (Short Term Rentals).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Derek Witlib, Director Development Services;
Shawn Binns, Director, Operations and Community Services; Curtis Shelswell,
Manager, Municipal Law Enforcement Officer/Chief Municipal Law Enforcement
Officer; Jenny Legget, Communications & Public Relations Officer; Meaghan Barrett,
Aird & Berlis LLP; Chris Williams, Aird & Berlis LLP.
Motion No. C230510-20
Moved by Young, Seconded by Bard
Be it resolved
1. That confidential memorandum correspondence dated May 3 2023 from Aird & Berlis
LLP and presented by Robin Dunn, CAO, Chris Williams and Meaghan Barrett, Aird &
Berlis LLP re: Solicitor -client privilege; Litigation affecting the municipality (Short Term
Rentals) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
f) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied
to any negotiations related to the municipality (Inter -Municipal Relationships).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Derek Witlib, Director Development Services;
Shawn Binns, Director, Operations and Community Services; Michelle Jakobi, Director,
Environmental Services.
Motion No. C230510-21
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations related to
the municipality (Inter -Municipal Relationships) be received.
Carried.
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Council Meeting Minutes — Wednesday, May 10, 2023
20.Confirmation By -Law:
a) 2023-034: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, May 10, 2023.
Motion No. C051023-22
Moved by Clark, Seconded by Young
Be it resolved that By -Law No. 2023-034: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 10, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230510-23
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that we do now adjourn at 7:41 p.m.
Carried.
ayor, Randy Greenlaw Clerk�,�'vonne Aubichon
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