04 26 2023 Council Minutess _
Township of
L /
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, April 26, 2023 2:34 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources; Derek
Witlib, Acting Director, Development Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Brad Robinson, Infrastructure and Capital
Projects Coordinator; Curtis, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Jenny Legget, Communications and
Public Relations Officer Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; ; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, April 26, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230426-1
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, April 26, 2023 be
received and adopted, as amended, to withdraw Item
4g) Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director,
Human Resources re: Labour relations/employee negotiations (Fire & Emergency
Services).
Carried.
Motion No. C230426-2
Moved by Clark, Seconded by Lavoie
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
3. Disclosure of Pecuniary Interest:
Refer to Item 4d).
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230426-3
Moved by Bard, Seconded by Young
Be it resolved that we do now go in Closed Session at 2:38 p.m. to discuss
c) Solicitor -client privilege; Litigation affecting the municipality (Cannabis);
d) Solicitor -client privilege; Litigation affecting the municipality (Short Term Rentals);
e) A Position, plan, procedure, criteria or instruction to be applied to any negotiations
related to the municipality (Inter -Municipal Relationships);
f) Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended; Position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Oro -Centre);
h) Solicitor -client privilege; Labour relations/employee negotiations (Compensation).
Carried.
b) Motion to Rise and Report.
Motion No. C230426-4
Moved by Hutcheson, Seconded by Schell
Be it resolved that we do now Rise at 4:59 p.m. and recess until 5:14 p.m. and report on
Closed Session Items
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
d) Robin Dunn, CAO; Derek Witlib, Acting Director, Development Services re: Solicitor -client
privilege; Litigation affecting the municipality (Short Term Rentals).
e) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships).
f) Robin Dunn, CAO re: Education or Training of Members in accordance with Section 239
(3.1) of the Municipal Act, 2001, as amended; A position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (Oro Centre).
h) Robin Dunn, CAO; Tamara Obee, Director, Human Resources re: Solicitor -client
privilege; Labour relations/employee negotiations (Compensation).
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Derek Witlib, Acting Director, Development
Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Jenny Legget, Communications and Public Relations Officer; Chris
Williams and Andrea Skinner, Aird & Berlis LLP.
Motion No. C230426-5
Moved by Clark, Seconded by Bard
Be it resolved
1. That confidential memorandum correspondence dated April 25, 2023 from Chris Williams;
and Andrea Skinner, Aird & Berlis LLP and presented by Robin Dunn, CAO and Chris
Williams, Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the
municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
d) Robin Dunn, CAO; Derek Witlib, Acting Director, Development Services re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals).
Councillor Schell recused himself from this item during the closed session and left the
meeting during discussion of this item, as he owns a Bed and Breakfast home in Ward 5.
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director Corporate Services; Derek Witlib, Acting Director Development Services;
Curtis Shelswell, Manager, Municipal Law Enforcement Officer/Chief Municipal Law
Enforcement Officer; Jenny Legget, Communication & Public Relations Officer; IT
(gatekeeper); Chris Williams and Andrea Skinner, Aird & Berlis LLP.
Motion No. C230426-6
Moved by Young, Seconded by Bard
Be it resolved
1. That confidential verbal information presented by Robin Dunn, CAO and Chris Williams,
Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
e) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director Corporate Services; Michelle Jakobi, Director Environmental Services; Derek Witlib,
Acting Director Development Services; Jenny Legget, Communications & Public Relations
Officer.
Motion No. C230426-7
Moved by Lavoie, Seconded by Schell
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations related to
the municipality (Inter -Municipal Relationships) be received.
Carried.
f) Robin Dunn, CAO re: Education or Training of Members in accordance with Section 239
(3.1) of the Municipal Act, 2001, as amended; A position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (Oro Centre).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director Corporate Services; Michelle Jakobi, Director Environmental Services; Derek Witlib,
Acting Director Development Services; Jenny Legget, Communications & Public Relations
Officer.
Motion No. C230426-8
Moved by Hutcheson, Seconded by Clark
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Education or Training of Members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended; A position, plan, procedure, criteria or instruction to be applied to any
negotiations related to the municipality (Oro Centre) be received.
g) Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Director, Human Resources re: Labour relations/employee negotiations (Fire &
Emergency Services).
This item was withdrawn upon the adoption of the agenda.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
h) Robin Dunn, CAO; Tamara Obee, Director, Human Resources re: Solicitor -client
privilege; Labour relations/employee negotiations (Compensation).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director Corporate Services; Tamara Obee, Director Human Resources; Jenny Legget,
Communications & Public Relations Officer.
Motion No. C230426-9
Moved by Hutcheson, Seconded by Clark
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO;
Tamara Obee, Director, Human Resources re: Solicitor -client privilege; Labour
relations/employee negotiations (Compensation) be received and deferred to the May 10,
2023 Council meeting.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on April 12, 2023.
b) Minutes of Heritage Committee meeting held on April 17, 2023.
Motion No. C230426-10
Moved by Young, Seconded by Bard
Be it resolved the draft
a) Minutes of the Council meeting held on Wednesday, April 12, 2023
be received and adopted as printed and circulated;
and that the draft
b) Minutes of the Heritage Committee meeting held on Monday, April 17, 2023
be received.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
Motion No. C230426-11
Moved by Schell, Seconded by Lavoie
Be it resolved that, per Motion No. HC230417-4, of the Monday, April 17, 2023 Heritage
Committee Meeting, once the Hawkestone Fire Hall Bell is relocated to the new Fire Hall, the
Heritage Committee consider options including proceeding with the designation process.
Carried.
Motion No. C230426-12
Moved by Clark, Seconded by Young
Be it resolved that, per Motion No. HC230417-7 of the Monday, April 17, 2023 Heritage
Committee Meeting, the Heritage Committee Strategic Work Plan (2022-2026 Term of
Council), as amended, be adopted.
Carried.
6. Recognition of Achievements:
a) Maria Sirianni, Clerk's Assistant re: Successful Completion of the Spring Semester of the
Records Management University.
Motion No. C230426-13
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the certificate dated from the Records Management University re: Maria Sirianni,
Clerk's Assistant re: Successful Completion of the Spring Semester of the Records
Management University be received.
2. That Maria Sirianni be recognized for the completion of the Records Management
University, Spring Semester under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
b) Sheila Spring, Records Management Clerk re: Successful Completion of the Spring
Semester of the Records Management University.
Motion No. C230426-14
Moved by Schell, Seconded by Clark
Be it resolved
1. That the certificate dated from the Records Management University re: Sheila Spring,
Records Management Clerk re: Successful Completion of the Spring Semester of the
Records Management University be received.
2. That Sheila Spring be recognized for the completion of the Records Management
University, Spring Semester under the Mayor's signature.
Carried.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Deputation by Linda Rodenburg, on behalf of Lakehead University re: Update on
Lakehead University's Orillia Campus.
Motion No. C230426-15
Moved by Bard, Seconded by Lavoie
Be it resolved that the deputation by Linda Rodenburg, on behalf of Lakehead University re:
Update on Lakehead University's Orillia Campus be received.
Carried.
b) Deputation by Dave Ritchie, on behalf of Simcoe County Federation of Agriculture, re:
Functions and Activities of Simcoe County Federation of Agriculture.
Motion No. C230426-16
Moved by Hutcheson, Seconded by Bard
Be it resolved that the deputation by Dave Ritchie, on behalf of Simcoe County Federation of
Agriculture, re: Functions and Activities of Simcoe County Federation of Agriculture be
received.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
c) Deputation by Jill Lewis, Senior Planner of the City of Orillia and James DiPaolo, Urban
Strategies on behalf of the City of Orillia re: City of Orillia Downtown Tomorrow Plan
Update.
Motion No. C230426-17
Moved by Clark, Seconded by Young
Be it resolved that the deputation by Jill Lewis, Senior Planner of the City of Orillia and
James DiPaolo, Urban Strategies on behalf of the City of Orillia re: City of Orillia Downtown
Tomorrow Plan Update.be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
Three (3) individuals provided comments with respect to Item 11 a).
One (1) individual provided comments with respect to Item 12c).
11. Reports of Municipal Officers for Action:
c) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: Township of Oro-
Medonte, Council Remuneration.
Motion No. C230426-18
Moved by Bard, Seconded by Young
Be it resolved
1. That the correspondence dated March 27, 2023 from ML Consulting re: Deputy Mayor
compensation and presented by Robin Dunn, CAO; and Tamara Obee, Director, Human
Resources re: Township of Oro-Medonte, Council Remuneration be received.
2. That staff bring forward a revised Remuneration By-law for Council's consideration.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
a) DS2023-028, Derek Witlib, Acting Director, Development Services re: Request for the
Removal of Holding Provision by Oro-Medonte Estates Inc. for Forest Heights Estates
(Plan 51M-1246) Application 2022-ZBA-02, Part Lots 1&2 Concession 7 (Oro), Township
of Oro-Medonte [Deferred at April 12, 2023 Council meeting], [Refer to Item 18a)].
Motion No. C230426-19
Moved by Young, Seconded by Schell
Be it resolved
1. That the Verbal Form presented by Derek Witlib, Acting Director, Development Services
and correspondence dated April 13, 2023 from Pearson Engineering be received.
2. That DS2023-028, Derek Witlib, Acting Director, Development Services re: Request for
the Removal of Holding Provision by Oro-Medonte Estates Inc. for Forest Heights
Estates (Plan 51 M-1246) Application 2022-ZBA-02, Part Lots 1&2 Concession 7 (Oro),
Township of Oro-Medonte be received and adopted.
3. That draft By-law 2023-027 to remove the Holding Provision applying to the lands in the
Forest Heights Estates subdivision (Registered Plan 51M-1246) be brought forward for
Council's consideration.
4. That the applicant be advised of Council's decision under the Acting Director,
Development Services' signature.
Carried.
b) OCS2023-05, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Central
Ontario AII-Terrain Vehicle Club (COATV) Trail - Memorandum of Understanding.
Motion No. C230426-20
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That OCS2023-05, Brad Robinson, Infrastructure and Capital Projects Coordinator re:
COA TV Trail - Memorandum of Understanding be received.
2. That the Director of Operations and Community Services be authorized to execute the
Memorandum of Understanding with the Central Ontario AII-Terrain Vehicle Club
(COATV) for a three-year period 2023-2025.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
12. Reports of Municipal Officers for Information Only:
a) CS2023-10, Yvonne Aubichon, Clerk re: 2022 Annual Accessibility Report.
b) CS2023-16, Donna Hewitt, Director, Corporate Services; Robin Dunn, CAO re: 2022
Township Legal Expenses.
c) DS2023-029, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Short Term Accommodation Enforcement.
Motion No. C230426-21
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) CS2023-10, Yvonne Aubichon, Clerk re: 2022 Annual Accessibility Report.
b) CS2023-16, Donna Hewitt, Director Corporate Services, Robin Dunn, CAO re: 2022
Township Legal Expenses.
c) DS2023-029, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Short Term
Accommodation Enforcement.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor
Lavoie; and Councillors Bard, Young and Schell.
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Council Meeting Minutes — Wednesday, April 26, 2023.
b) Mayor Greenlaw, correspondence dated April 6, 2023 from Sarah Huter, Assistant
General Manager, Mount St. Louis Moonstone re: Request for Letter of Support for
Southwestern Ontario Development Fund (SWODF) Grant.
Motion No. C230426-22
Moved by Schell, Seconded by Clark
Be it resolved
1. That the correspondence dated April 6, 2023 from Sarah Huter, Assistant General
Manager, Mount St. Louis Moonstone and presented by Mayor Greenlaw re: Request for
Letter of Support for Southwestern Ontario Development Fund Grant (SWODF) be
received.
2. That the request for a letter of support be approved and sent under the Mayor's signature.
Carried.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw; Councillors
Bard and Schell.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Rain Barrel Program.
b) Correspondence dated February 27, 2023 from the Town of Grimsby re: Changes to the
Municipal Heritage Register.
Staff Recommendation: Receive, Support, Advise under Mayor's signature.
c) Correspondence dated March 22, 2023 from MS Canada re: Proclamation Request,
May, 2023 as "MS Awareness Month".
Staff Recommendation: Receive, Proclaim, Post on Website, Advise under Mayor's
Signature.
d) Correspondence dated April 19, 2023 from New Path Youth & Family Services re:
Proclamation Request, May 1 to 7, 2023 as "Children's Mental Health Week".
Staff Recommendation: Receive, Proclaim, Post on Website, Advise under Mayor's
Signature.
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Council Meeting Minutes — Wednesday, April 26, 2023.
Motion No. C230426-23
Moved by Bard, Seconded by Hutcheson
Be it resolved that the staff recommendation with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Rain Barrel Program.
a) Correspondence dated February 27, 2023 from the Town of Grimsby re: Changes to the
Municipal Heritage Register.
Received, Supported, Advised under Mayor's signature.
b) Correspondence dated March 22, 2023 from MS Canada re: Proclamation Request, May,
2023 as "MS Awareness Month".
Received, Proclaimed, Posted on Website, Advise under Mayor's Signature.
d) Correspondence dated April 19, 2023 from New Path Youth & Family Services re:
Proclamation Request, May 1 to 7, 2023 as "Children's Mental Health Week ".
Received, Proclaimed, Posted on Website, Advise under Mayor's Signature.
Carried.
16. Comm unications/Petitions:
a) Correspondence received April 18, 2023 from Julia Wamboldt, Curbex Media re:
Request for Sign Exemption from Sign By -Law No. 2010-075, Section 6.3.5, Simcoe
Motorsports, 2921 Highway 11 North.
Motion No. C230426-24
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That the correspondence received on April 18, 2023 from Julia Wamboldt of Curbex
Media re: Request for Exemption to the Township's "Sign By -Law" be received.
2. That an exemption be granted to allow Curbex Media to install 6 illuminated signs at 2921
Highway 11 North.
3. That Curbex Media contact the Township's Municipal Law Division once the installation is
complete for the final inspection.
4. And That the applicant be advised of Council's decision under the Manager of Municipal
Law's signature.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-027: A By-law to remove the Holding Symbol on lands described as Part of Lot 1,
Concession 7 and Part of the East Half of Lot 2, Concession 7 (Oro), being Registered
Plan 51 M-1246, Lots 1-80, Township of Oro-Medonte, County of Simcoe.
Motion No. C230426-25
Moved by Lavoie, Seconded by Schell
Be it resolved that By-law 2023-027
a) 2023-027: A By-law to remove the Holding Symbol on lands described as Part of Lot 1,
Concession 7 and Part of the East Half of Lot 2, Concession 7 (Oro), being Registered
Plan 51M-1246, Lots 1-80, Township of Oro-Medonte, County of Simcoe
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2023-029: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, April 26, 2023.
Motion No. C230426-26
Moved by Clark, Seconded by Hutcheson
Be it resolved that By -Law No. 2023-029: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 26, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, April 26, 2023.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230426-27
Moved by Schell, Seconded by Young
Be it resolved that we do now adjourn at 7:37 p.m.
Carried.
a,_
Mayor, Randy Greenlaw Clerlk,\Yvonne Aubichon
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