04 12 2023 Council Minutes--mr."4"144m.-
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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, April 12, 2023 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Donna Hewitt, Director,
Present: Corporate Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Derek Witlib, Acting Director, Development Services; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technician Technology (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
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Council Meeting Minutes — Wednesday, April 12, 2023.
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230412-1
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, April 12, 2023 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 22, 2023.
b) Minutes of Special Council meeting held on Wednesday, March 29, 2023.
c) Minutes of Special Council meeting held on Wednesday, April 5, 2023.
d) Minutes of Heritage Committee meeting held on Monday, March 27, 2023.
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Council Meeting Minutes — Wednesday, April 12, 2023.
Motion No. C230412-2
Moved by Young, Seconded by Clark
Be it resolved that the draft
a) Minutes of Council meeting held on Wednesday, March 22, 2023;
b) Minutes of Special Council meeting held on Wednesday, March 29, 2023;
c) Minutes of Special Council meeting held on Wednesday, April 5, 2023;
be received and adopted as printed and circulated; and that the draft
d) Minutes of Heritage Committee meeting held on Monday, March 27, 2023 be
received.
Carried.
Motion No. C230412-3
Moved by Bard, Seconded by Schell
Be it resolved
1. That, per Motion No. HC230327-04 of the March 27, 2023 Heritage Committee meeting,
the applicant's application to demolish the deck/porch and rebuild same at 4454 Line 5
North be approved.
2. That the applicant's be advised of Council's decision under the Intermediate Planner's
signature.
Carried.
Motion No. C230412-4
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That, per Motion No. HC230327-6 of the March 27, 2023 Heritage Committee meeting,
the 2022-2026 term of Heritage Committee members, including the Mayor, Chair and Co -
Chair, to assist in their initiatives and responsibilities, receive a complimentary copy of the
following Township books:
1. Kith & Kin;
2. Medonte, A Township Remembered;
3. Hills of Oro;
4. Oro African Church;
5. Story of Oro;
for an estimated total retail value of $408.00.
2. That staff coordinate the matter accordingly.
Carried.
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Council Meeting Minutes — Wednesday, April 12, 2023.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Peter Merrifield re: Oro-Medonte Community Advisory Committee Proposal.
Motion No. C230412-5
Moved by Young, Seconded by Bard
Be it resolved that the correspondence presented by Peter Merrifield re: Oro-Medonte
Community Advisory Committee Proposal be received and that staff report back as
expeditiously as possible.
9. Identification From the Public of an Agenda Item of Interest:
One individual requested Item 13b) be brought forward.
10.Open Forum:
One individual provided comments with respect to Item 13b).
One individual provided comments with respect to Item 11 c).
Motion No. C230412-6
Moved by Hutcheson, Seconded by Clark
Be it resolved that Procedural by-law 2017-165, be waived to allow a member of the
public to provide Open Forum comments without registering through the designated
process.
One individual provided comments with respect to Item 11 c).
Carried.
Carried.
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- Council Meeting Minutes — Wednesday, April 12, 2023.
13. Reports of Members of Council:
b) Deputy Mayor Lavoie, correspondence from Ministry of the Environment, Conservation
and Parks re: Environmental Registry Notice.
Motion No. C230412-7
Moved by Lavoie, Seconded by Young
Be it resolved that the correspondence from Ministry of the Environment, Conservation and
Parks and presented by Deputy Mayor Lavoie, re: Environmental Registry Notice be
received and referred to staff for a report.
Carried.
11. Reports of Municipal Officers for Action:
c) DS2023-028, Derek Witlib, Acting Director, Development Services; re: Request for
Removal of Holding Provision by Oro-Medonte Estates Inc. for Forest Heights Estates
(Plan 51 M-1246) Application 2022-ZBA-02 Part of Lots 1 & 2, Concession 7 (Oro)
Township of Oro-Medonte [Refer to Item 18b)].
Motion No. C230412-8
Moved by Young, Seconded by Schell
Be it resolved that DS2023-028, Derek Witlib, Acting Director, Development Services;
re: Request for Removal of Holding Provision by Oro-Medonte Estates Inc. for Forest
Heights Estates (Plan 51 M-1246) Application 2022-ZBA-02 Part of Lots 1 & 2,
Concession 7 (Oro) Township of Oro-Medonte be deferred to April 26, 2023 Council
meeting for staff to attend the location for a site visit and to report back regarding
sediment incursion.
Carried.
Motion No. C230412-9
Moved by Young, Seconded by Bard
Be it resolved
1. That DS2023-028, Derek Witlib, Acting Director, Development Services; re:
Request for Removal of Holding Provision by Oro-Medonte Estates Inc. for Forest
Heights Estates (Plan 51 M-1246) Application 2022-ZBA-02 Part of Lots 1 & 2,
Concession 7 (Oro) Township of Oro-Medonte be received and adopted.
2. That By-law 2023-027 to remove the Holding Provision applying to the lands in the
Forest Heights Estates subdivision (Registered Plan 51M-1246) be brought
forward for Council's consideration
3. That the applicant be advised of Council's decision under the Acting Director,
Development Services' signature.
Deferred.
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Council Meeting Minutes — Wednesday, April 12, 2023.
a) CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; Sheila Spring,
Records Management Clerk re: Phase 2 - Electronic Document Management System.
Motion No. C230412-10
Moved by Schell, Seconded by Clark
Be it resolved
1. That CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; Sheila Spring,
Records Management Clerk re: Phase 2 - Electronic Document Management System
be received and adopted.
2. That the Electronic Document Management System (EDMS) be provided to Ricoh
Canada Inc. as an expansion to an existing service agreement (Laserfiche) in the
amount not to exceed $87,830.23. plus HST.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Director, Corporate
Services' signature.
Carried.
b) CS2023-15, Janette Teeter, Deputy Clerk; re: 2023 Oro-Medonte Citizen and Ontario
Senior of the Year Awards.
Motion No. C230412-11
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That CS2023-15, Janette Teeter, Deputy Clerk re: 2023 Oro-Medonte Citizen and
Ontario Senior of the Year Awards be received and adopted.
2. That Judith Banville be approved by Council as the recipient of the 2023 Oro-Medonte
Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory Group
through the approved voting process.
3. That Pauline Chappell be approved by Council as the recipient of the 2023 Ontario
Senior of the Year, as voted by the Citizen/Senior of the Year Advisory Group through
the approved voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. And that the recipients be notified of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, April 12, 2023.
12. Reports of Municipal Officers for Information Only:
a) CS2023-13, Vanessa Cooper, EA Mayor and Council & CAO, re: Corporate Projects
Status Update — January, February 2023.
b) F12023-002, Nelly Morrow, Director of Finance/CFO; re: 2022 Treasurer's Statement of
Remuneration.
Motion No. C230412-12
Moved by Schell, Seconded by Hutcheson
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) CS2023-13, Vanessa Cooper, EA Mayor and Council & CAO, re: Corporate Projects
Status Update — January, February 2023.
b) F12023-002, Nelly Morrow, Director of Finance/CFO; re: 2022 Treasurer's Statement of
Remuneration.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor
Lavoie, Councillors Hutcheson, Bard, Clark and Schell.
14.Announcements:
The following members of Council provided Announcements: Councillors Hutcheson, Schell,
and Young.
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Council Meeting Minutes — Wednesday, April 12, 2023.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, Pancake Breakfast, Saturday, April 22, 2023, 9:00a.m. -
11:00a.m.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 24,
2023.
Staff Recommendation: Receive for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on February 24,
2023.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated March 10, 2023 from Nottawasaga Valley Conservation Authority
(NVCA); and Lake Simcoe Region Conservation Authority (LSRCA) re: Public
Consultation: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan
Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act
2006 and Ontario Regulation 287/07.
Staff Recommendation: Receive for Information Only.
Motion No. C230412-13
Moved by Bard, Seconded by Lavoie
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, Pancake Breakfast, Saturday, April 22, 2023,
9:00a.m. - 11:00a.m.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 24,
2023.
Received for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on February 24,
2023.
Received for Information Only.
d) Correspondence dated March 10, 2023 from Nottawasaga Valley Conservation Authority
(NVCA); and Lake Simcoe Region Conservation Authority (LSRCA) re: Public
Consultation: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan
Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act
2006 and Ontario Regulation 287/07.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, April 12, 2023.
16. Communications/Petitions:
None.
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-024: Being a By -Law to Delegate Various Power and Duties of Council to Staff.
b) 2023-027: A By-law to remove the Holding symbol on lands described as follows: Part of
Lot 1, Concession 7 and Part of the East Half of the West Half of Lot 2, Concession 7
(Oro), being Registered Plan 51 M-1246, Lots 1-80, Township of Oro-Medonte, County of
Simcoe, Roll # 4346-010-003-27600. — Deferred Per Motion No. C230412-8.
Motion No. C230412-14
Moved by Clark, Seconded by Hutcheson
Be it resolved that
a) 2023-024: Being a By -Law to Delegate Various Power and Duties of Council to Staff
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
19.Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, April 12, 2023.
20.Confirmation By -Law:
a) 2023-028: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, April 12, 2023.
Motion No. C230412-15
Moved by Young, Seconded by Clark
Be it resolved that By -Law No. 2023-028: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 12, 2023 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230412-16
Moved by Hutcheson, Seconded by Young
Be it resolved that we do now adjourn at 5:11 p.m.
Carried.
Mayor, Randy Greenlaw De"1 ty Clerk, Janette Teeter
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