03 29 2023 SpCouncil MinutesThe Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Proud Heritage, Exciting Future
Wednesday, March 29, 2023 1:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 1:19 p.m.)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Tamara Obee, Director, Human Resources; Michelle Jakobi, Director,
Environmental Services; Derek Witlib, Acting Director, Development
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Patrick Howse, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
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Special Council Meeting Minutes — Wednesday, March 29, 2023.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230329-1
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the agenda for the Special Council meeting of Wednesday, March 29,
2023 be received and adopted.
Carried.
Motion No. SC230329-2
Moved by Hutcheson, Seconded by Young
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor Greenlaw declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Coldwater & District Agricultural Society and Oro Agricultural
Society as his company may potentially provide services to the Fall Fairs these organizations
support.
Councillor Schell declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Oro-Medonte Chamber of Commerce as he is a member of the
Chamber of Commerce.
4. Open Forum:
None.
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Special Council Meeting Minutes — Wednesday, March 29, 2023.
5. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO and Senior Management Team re: 2023-2024 Budget
Deliberations/Ratification.
Mayor Greenlaw declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Coldwater & District Agricultural Society and Oro Agricultural
Society as his company may potentially provide services to the Fall Fairs these organizations
support. Mayor Greenlaw pushed back from the table and did not discuss or vote on this
item. Deputy Mayor assumed the Chair during these discussions.
Councillor Schell declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Oro-Medonte Chamber of Commerce as he is a member of the
Chamber of Commerce. Councillor Schell pushed back from the table and did not discuss or
vote on this item.
Motion No. SC230329-3
Moved by Bard, Seconded by Lavoie
Be it resolved that 2023/2024 Capital & Operating Budget Refinements, presented by Nelly
Morrow, Director of Finance/Chief Financial Officer, re: 2023/2024 Capital & Operating
Budget Refinements be received and adopted.
Carried.
Motion No. SC230329-4
Moved by Schell, Seconded by Clark
Be it resolved that the 2023-2024 Operating and Capital, Budgets as amended, effective
March 29, 2023 be received and adopted to achieve an overall tax increase for 2023 of
4.5%, and reflect a 4.5% tax increase in 2024, pending the 2024 County of Simcoe and
Schools Boards increases.
Carried.
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6. Confirmation By -Law:
a) 2023-023: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, March 29, 2023.
Motion No. SC230329-5
Moved by Clark, Seconded by Bard
Be it resolved that By -Law No. 2023-023: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, March 29, 2023 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC230329-6
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now adjourn at 3:05 p.m.
e
Alayor, Randy Greenlaw
Clerk, Yvonne Aubichon
Carried.
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