03 22 2023 Council Minutes91Tou'1t5i1ip q
Proud Heritage, Exciting Future
Wednesday, March 22, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 2:44 p.m.)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
1:00 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Tamara Obee, Director, Human Resources; Derek Witlib, Acting Director,
Development Services; Justin Metras, Manager, Infrastructure and
Capital Projects; Michael Barton, Township Planning Consultant, Jennifer
Whitley, Economic Development/Communications Advisor; Advisor;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, March 22, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230322-1
Moved by Schell, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, March 22, 2023 be
received and adopted, as amended to update, Item 4c) to read as follows:
4c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis; and Short Term Rentals).
Carried.
Motion No. C230322-2
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on a portion of Item 4c) Robin Dunn, CAO re:
Solicitor -client privilege; Litigation affecting the municipality (Cannabis; and Short Term
Rentals) and Item 13b) Deputy Mayor Lavoie re: Proposed Motion Regarding Temporary
Accommodation as he owns a Bed & Breakfast establishment in Ward 5.
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Council Meeting Minutes — Wednesday, March 22, 2023.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230322-3
Moved by Young, Seconded by Schell
Be it resolved that we do now go in Closed Session at 1:05 p.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (Cannabis; and Short Term
Rentals).
Carried.
b) Motion to Rise and Report.
Motion No. C230322-4
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that we do now Rise at 2:09 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis; and Short Term Rentals).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis; and Short Term Rentals).
Councillor Schell declared a conflict of interest on a portion of Item 4c) Robin Dunn, CAO re:
Solicitor -client privilege; Litigation affecting the municipality (Cannabis; and Short Term
Rentals) as he owns a Bed & Breakfast establishment in Ward 5. Councillor Schell left the
room for the Short Term Rentals item and did not discuss or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Chris Williams and Andrea Skinner, Aird & Berlis LLP.
Motion No. C230322-5
Moved by Clark, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; and Chris
Williams and Andrea Skinner, Aird & Berlis LLP re: Solicitor -client privilege; Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
Motion No. C230322-6
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; and Chris
Williams and Andrea Skinner, Aird & Berlis LLP re: Solicitor -client privilege; Litigation
affecting the municipality (Short Term Rentals) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, March 2,
2023.
b) Minutes of Council meeting held on Wednesday, March 8, 2023.
c) Minutes of Special Council meeting held on Tuesday, March 14 and Wednesday,
March 15, 2023.
Motion No. C230322-7
Moved by Schell, Seconded by Clark
Be it resolved that the draft
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, March 2,
2023;
be received; and that the draft
b) Minutes of Council meeting held on March 8, 2023; and
c) Minutes of the Special Council meeting held on Tuesday, March 14, 2023 and
Wednesday, March 15, 2023
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
6. Recognition of Achievements:
a) Correspondence from the Ontario Building Officials Association re: Recognition of
Michael Ryan, Plans Examiner/Building Inspector re: Certified Building Code Official
(CBCO) Certification.
Motion No. C230322-8
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the correspondence from the Ontario Building Officials Association re: Recognition
of Michael Ryan, Plans Examiner/Building Inspector re: Certified Building Code Official
(CBCO) Certification be received.
2. That Michael Ryan, Plans Examiner/Building Inspector, be recognized under the Mayor's
signature.
7. Public Meetings:
None.
9. Identification From the Public of an Agenda Item of Interest:
The Clerk identified a public member was present for Item 16a).
10.Open Forum:
One (1) individual provided comments with respect to Item 16a).
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
16. Communications/Petitions:
a) Correspondence dated February 23, 2023 from Brock Jackson re: Request to
Designate Event as Municipally Significant, May 21, 2023.
Motion No. C230322-9
Moved by Young, Seconded by Schell
Be it resolved
1. That the correspondence dated February 23, 2023 from Brock Jackson re:
Request to Designate Event as Municipally Significant, May 21, 2023 be received
2. That the request from Brock Jackson to designate his event on May 21, 2023 as
Municipally Significant for the purpose of obtaining a Special Occasion Permit be
respectfully declined.
3. That the applicant be advised of Council's decision under the Clerk's signature.
Carried.
12. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO and Senior Management Team re: 2023-2024 Budget Presentations
and Deliberations.
Motion No. C230322-10
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That the presentation presented by Robin Dunn, CAO and Michelle Jakobi, Director,
Environment Services re: 2023-2024 Budget Presentations and Deliberations be
received.
2. That a motion for ratification be brought forward to the Special Council meeting of March
29, 2023.
Carried.
10. Open Forum:
One (1) individual provided comments with respect to Item 13b).
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Council Meeting Minutes — Wednesday, March 22, 2023.
11. Reports of Municipal Officers for Action:
a) CS2023-12, Jennifer Whitley, Economic Development/Communications Advisor re:
Economic Development 2023 Work Plan.
Motion No. C230322-11
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That CS2023-12, Jennifer Whitley, Economic Development/Communications
Advisor re: Economic Development 2023 Work Plan be received and adopted.
2. That the 2023 Economic Development Work Plan be approved as presented in
Schedule 1 of CS2023-12.
Carried.
13. Reports of Members of Council:
b) Deputy Mayor Lavoie re: Proposed Motion Regarding Temporary Accommodation.
Councillor Schell declared a conflict of interest on Item 13b) Deputy Mayor Lavoie re:
Proposed Motion Regarding Temporary Accommodation as he owns a Bed & Breakfast
establishment in Ward 5. Councillor Schell left the room and did not discuss or vote on the
item.
Motion No. C230322-12
Moved by Lavoie, Seconded by Young
Whereas, the Township of Oro-Medonte has passed into law Zoning By -Law 97-95,
And Whereas, the Township has the power at law to enforce the provisions set out in its
Zoning By -Law 97-95 [the By -Law],
And Whereas, the By -Law does not permit the use of dwelling units located in residential
zones for temporary accommodation,
And Whereas, there have been reports of numerous by-law violations at temporary
accommodation sites in zones where temporary accommodation is not a permitted land use,
And Whereas, there have been incidents that require police assistance at temporary
accommodation sites in zones where temporary accommodation is not a permitted land use,
And Whereas, there have been municipal and provincial fire code violations that have
endangered people and property,
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Council Meeting Minutes — Wednesday, March 22, 2023.
And Whereas, there have been reports of numerous building code violations at temporary
accommodation sites in zones where temporary accommodation is not a permitted land use,
And Whereas, residents have testified under oath that their health, safety, and peaceful
property enjoyment been threatened by nearby properties at which unpermitted temporary
accommodation operations are ongoing,
And Whereas, the Township of Oro-Medonte desires to end the zoning violation of the
unpermitted use of properties for temporary accommodation in residential zones,
And Whereas, the Township of Oro-Medonte desires to protect the health, safety and property
enjoyment of its residents from incompatible land uses,
Now Therefore, Council directs that the Township Staff provide Council with a Report setting
out the process to enforce the provisions of the By -Law in order to eliminate and prevent
unpermitted temporary accommodations in residential zones,
That Shall, provide a methodology to identify the properties where unpermitted temporary
accommodation operations exist in residential zones,
And That Shall, identify a method by which the owners of the properties where the
unpermitted temporary accommodation operations exist are directly notified of the land use
violation and advised to cease and desist and the period of time to achieve land use
compliance. The period of time granted for compliance will not prevent the Township from
taking enforcement measures,
And That Shall, identify a method by which the listing platforms are advised of specific
violations of the By-law and instructed to remove the listings,
And That Shall, review whether any previous instruments, decisions or other steps previously
taken can be applied, not applied, rescinded or permitted to run their course in order to further
support and assure the enforcement of the By -Law,
And That Shall, determine the evidence required to successfully prosecute an action that will
enforce the provisions of the By -Law that do not permit the use of dwelling units located in
residential zones for temporary accommodation,
And That Shall, provide advice on escalation of enforcement proceedings that may result in
one or daily By -Law citations or culminate in a Section 440 under the Municipal Act seeking
injunctive relief,
And That Shall, set out the circumstances under which support will be required from the
Ontario Provincial Police to ensure Municipal By -Law Staff safety and provide support for
evidence collection,
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Council Meeting Minutes — Wednesday, March 22, 2023.
And Finally That Shall, include such further information, review and recommendations as
may be necessary or desirable to enhance the intent of this Motion and further the efforts of
the Township to enforce the provisions of the By -Law.
Carried.
8. Deputations/Presentations:
a) Anders Carson, VP Ontario Branch, Canadian Postmasters and Assistants Association
(CPAA) re: Warminster Post Office.
Motion No. C230322-13
Moved by Bard, Seconded by Schell
Be it resolved that the correspondence received March 13, 2023 and presented by Anders
Carson, VP Ontario Branch, Canadian Postmasters and Assistants Association (CPAA) re:
Warminster Post Office be received.
Carried.
11.Reports of Municipal Officers for Action:
b) DS2023-25, Derek Witlib, Acting Director, Development Services re: Minor
Variance Application 2021-A-57 by Norman & Laurette McCracken, 363 Scarlett
Line.
Motion No. C230322-14
Moved by Clark, Seconded by Schell
Be it resolved
1. That DS2023-25, Derek Witlib, Acting Director, Development Services re: Minor Variance
Application 2021-A-57 by Norman & Laurette McCracken, 363 Scarlett Line be received
and adopted.
2. That Minor Variance Application 2021-A-57 by Norman & Laurette McCracken,
specifically to permit the construction of a detached accessory building with a 5 metre
(16.4 feet) setback from the limit of the Environmental Protection (EP) Zone on lands
municipally known as 363 Scarlett Line, Township of Oro-Medonte, be approved subject
to the conditions as outlined in DS2023-025.
3. That the applicants be advised of Council's decision under the Secretary -Treasurer's
signature.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
c) DS2023-015, Michael Barton, Township Planning Consultant re: Zoning By-law
Application 2022-ZBA-16 by Ken & Patti Crawford 983 Line 7 South [Refer to Item 18a)].
Motion No. C230322-15
Moved by Lavoie, Seconded by Young
Be it resolved
1. That DS2023-015, Michael Barton, Township Planning Consultant re: Zoning By-law
Application 2022-ZBA-16 by Ken & Patti Crawford 983 Line 7 South be received and
adopted
2. That Zoning By-law Amendment Application 2022-ZBA-16 by Ken & Patti Crawford for
983 Line 7 South, Township of Oro-Medonte, that would amend Zoning By-law No. 97-95,
as amended, by rezoning the subject lands from the Agricultural/Rural (A/RU) Zone to the
Agricultural/Rural Exception (A/RU*Nillt) Zone to permit a "commercial retail store" and
"outdoor storage of boats and recreational vehicles" and for a reduced lot frontage of 24.0
metres, be approved. This application has been submitted in conjunction with consent
applications 2022-B-32 & 2022-B-33 for boundary adjustments to 983 and 985 Line 7
South that would establish new boundary limits for the subject lands.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the applicants be advised of Council's decision under the Acting Director,
Development Services' signature.
Carried.
d) DS2023-026, Michael Barton, Township Planning Consultant re: Consent Applications
2022-B-32 & 2022-B-33 by Ken & Patti Crawford, 983 & 985 Line 7 South.
Motion No. C230322-16
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That DS2023-026, Michael Barton, Township Planning Consultant re: Consent
Applications 2022-B-32 & 2022-B-33 by Ken & Patti Crawford, 983 & 985 Line 7 South be
received and adopted.
2. That Consent (boundary adjustment) application 2022-B-32 by Ken & Patti Crawford for
983 & 985 Line 7 South, be approved, subject to the conditions as outlined in DS2023-
026.
3. That Consent (boundary adjustment) application 2022-B-33 by Ken & Patti Crawford for
983 & 985 Line 7 South, be approved, subject to the conditions as outlined in DS2023-
026.
4. That the applicants be advised of Council's decision under the Acting Director,
Development Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
e) OCS2023-01, Justin Metras, Manager, Infrastructure and Capital Projects re: 2023
Guiderail Program.
Motion No. C230322-17
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That OCS2023-01, Justin Metras, Manager, Infrastructure and Capital Projects re: 2023
Guiderail Program be received and adopted.
2. That Tender OCS2023-004 Guiderail installation — Various Locations be awarded to
Borall Fencing and Guiderail Contractors Ltd. in the amount of $225,928.66 plus HST.
3. That the Director, Operations & Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
f) OCS2023-02, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2023-003 — Replacement of Structure B23.
Motion No. C230322-18
Moved by Clark, Seconded by Bard
Be it resolved
1. That OCS2023-02, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2023-003 — Replacement of Structure B23 be received and adopted.
2. That Tender OCS2023-003 — Replacement of Structure 823 be awarded to Envision
Excavating Ltd. in the amount of $386,385.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
g) OCS2023-03, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
RFP OCS2023-005, 1. Supply and Delivery of Four Tandem Plow/Dump Combination
Trucks.
Motion No. C230322-19
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That OCS2023-03, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of RFP OCS2023-005, 1. Supply and Delivery of Four Tandem Plow/Dump Combination
Trucks be received and adopted.
2. That RFP OCS 2023-005 Supply and Delivery of Tandem Plow/Dump Combination
Trucks be awarded to Currie Truck Centre, in the amount of $2,070,155.00 plus HST.
3. That the Director, Operations & Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
h) OCS2023-04, Shawn Binns, Director, Operations & Community Services; and Justin
Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2023-001
Road Rehabilitation — Various Locations.
Motion No. C230322-20
Moved by Bard, Seconded by Young
Be it resolved
1. That OCS2023-04, Shawn Binns, Director, Operations & Community Services; and Justin
Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2023-001
Road Rehabilitation — Various Locations be received and adopted.
2. That Tender OCS2023-001 Road Rehabilitation — Various Locations be awarded to IPAC
Paving Ltd. in the amount of $2,998,797 plus HST.
3. That Council authorizes and approves the completion of Petherwin Place (Line 14 to the
end) as a provisional project should the project be able to be completed within the
approved 2023 Roads Capital Program budget allocation.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
5. That staff report back on the progress of the 2023 Roads Capital Program through the
corporate monthly project update report.
6. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The follow members of Council provided updates: Mayor Greenlaw, Councillors
Bard, Schell and Young.
14.Announcements:
The following members of Council provided Announcements: Councillor Bard.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Office Closure Notice, Friday, April 7, and Monday, April
10, 2023, Good Friday/Easter Monday.
b) Correspondence dated March 7, 2023 from Orillia Public Library re: Township of Oro-
Medonte Statistics: February, 2023.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Orillia Public Library Board re: Wednesday, February 22, 2023
Board Package.
Staff Recommendation: Receive for Information Only.
Motion No. C230322-21
Moved by Bard, Seconded by Clark
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Office Closure Notice, Friday, April 7, and Monday, April
10, 2023, Good Friday/Easter Monday.
b) Correspondence dated March 7, 2023 from Orillia Public Library re: Township of Oro-
Medonte Statistics: February, 2023.
Received for Information Only.
c) Correspondence from Orillia Public Library Board re: Wednesday, February 22, 2023
Board Package.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, March 22, 2023.
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-020: A By-law to amend the zoning provisions which apply to lands described as
Concession 8, Part Lot 26, Part 1 51 R-16095, Part 1 51 R-34454 (Oro) Township of Oro-
Medonte 2022-ZBA-16 (Crawford).
Motion No. C230322-22
Moved by Clark, Seconded by Bard
Be it resolved that By -Law No. 2023-020
a) 2023-020: A By-law to amend the zoning provisions which apply to lands described as
Concession 8, Part Lot 26, Part 1 51 R-16095, Part 1 51 R-34454 (Oro) Township of Oro-
Medonte 2022-ZBA-16 (Crawford)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
The CAO provided additional comments with respect to Item 12a) Robin Dunn, CAO and
Senior Management Team re: 2023-2024 Budget Presentations and Deliberations. Motion
No. C230322-10 was reiterated.
19.Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes — Wednesday, March 22, 2023.
20. Confirmation By -Law:
a) 2023-021: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, March 22, 2023.
Motion No. C230322-23
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2023-021: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 22, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230322-24
Moved by Bard, Seconded by Hutcheson
Be it resolved that we do now adjourn at 5:12 p.m.
/tfayor, Randy Greenlaw
Carried.
Clei;k\Yvonne Aubichon
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